Office Administrator Basic salary up to £30,000 Stability and growth opportunities Office based in Leeds This company is a globally recognised brand, with growth plans and development opportunities looking for an experienced Administrator / PA to stay for the long term. The Role A varied and dynamic role where time management, spinning plates and managing peoples expectations is key. You will be progressive and apply continuous improvement principles on a consistent basis. You will need to maintain existing administration for the site, such as QHSE records and facilities admin which are all in place and just need you to take ownership. You will also be required to closely support the Managing Director (who is a very nice guy!) on a day-to-day basis, like a PA. The Person You need: A proven track record as an Administrator or Personal Assistant / PA An interest / motivation to carry out continuous improvement Outstanding organisational skills Living commutable to Leeds, in either Leeds, Garforth, Castleford, Knottingley, Pontefract, Featherstone, Wakefield, Osset, Dewsbury, Mirfield, Batley, Morley, Pudsey, Bradford. We have been retained to manage this opportunity with urgency. Please apply or contact Lloyd Owen at Mercury Hampton directly!
Mar 28, 2024
Full time
Office Administrator Basic salary up to £30,000 Stability and growth opportunities Office based in Leeds This company is a globally recognised brand, with growth plans and development opportunities looking for an experienced Administrator / PA to stay for the long term. The Role A varied and dynamic role where time management, spinning plates and managing peoples expectations is key. You will be progressive and apply continuous improvement principles on a consistent basis. You will need to maintain existing administration for the site, such as QHSE records and facilities admin which are all in place and just need you to take ownership. You will also be required to closely support the Managing Director (who is a very nice guy!) on a day-to-day basis, like a PA. The Person You need: A proven track record as an Administrator or Personal Assistant / PA An interest / motivation to carry out continuous improvement Outstanding organisational skills Living commutable to Leeds, in either Leeds, Garforth, Castleford, Knottingley, Pontefract, Featherstone, Wakefield, Osset, Dewsbury, Mirfield, Batley, Morley, Pudsey, Bradford. We have been retained to manage this opportunity with urgency. Please apply or contact Lloyd Owen at Mercury Hampton directly!
We now have exciting opportunity for a Contract Support/Administrator to join one of our major client's team based in the Milton Keynes area. Title: Contract Support/Administrator Location: Milton Keynes_MK9 Start Date: ASAP Pay Rate: 12.50PH paye 15.83ph Umbrella Shift Pattern: 8am - 5pm Duration: Asap until 30/06/2024 minimum Job Description: Please see Job Description for details. Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized. Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers. Support the preparation and delivery of monthly Contract Reviews, compile Contract Review pack, conduct supplier surveys on MySupplier, compile Customer Monthly Management Report and Subcontractor reviews. Carry out site inductions and organise training for the team. Helpdesk coverage including but not limited to; logging, distributing and closing of planned maintenance and reactive calls on desired system. Continually develop systems to maximize efficiency benefits for the customer and GWS. Update labour allocations to ensure accurate client reporting and liaise with the client regarding payment of invoices. Coordination of the billing application, calculating margins, raising invoices and submitting to client. Creation and review of management reports such as P&L, Debt, and OPOs. Raise/review Purchase Orders, comprehensive spend tracking, process supplier invoices and resolve any queries whilst chasing debt to keep within contractual terms. Policy and procedure compliance Weekly report submission to include Debt, and OPO updates. Drive high quality financial performance to influence P&L result. Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements. Ad-hoc reporting as requested by Business Unit or Business/Finance and reporting/management of work management system. Log in hazards & customer feedback on the QHSE Management Portal Maintain eLogbook's and eLogbook's compliance. Timesheets management, update team attendance planner, arrange agency cover and submit hours on portal. Obtain supplier quotes and uploading onto the internal system for client approval. Maintain the stationery supply and update portals as and when required. Temp needed to raise lots of PO's , Work Orders for Billing and Receipting of Services ,update E Maintenance and PO Smartsheet with completed status and deal with queries and escalations. Great team player, conscientious ,fast learner, diligent ,great attention to detail & accuracy. Must have excellent "My Finance" tool and Excel skills If you are not available please refer to someone who is looking for work, that would be highly appreciated. If you are interested, then please apply for this job by replying back with your most updated CV or you can also call Namita on (phone number removed) or email me at (url removed) Waiting to hear back from you soon. Setsquare is committed to equality in the workplace and is an equal opportunity employer. Setsquare is acting as an Employment Business in relation to this vacancy.
Mar 24, 2024
Seasonal
We now have exciting opportunity for a Contract Support/Administrator to join one of our major client's team based in the Milton Keynes area. Title: Contract Support/Administrator Location: Milton Keynes_MK9 Start Date: ASAP Pay Rate: 12.50PH paye 15.83ph Umbrella Shift Pattern: 8am - 5pm Duration: Asap until 30/06/2024 minimum Job Description: Please see Job Description for details. Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized. Drive high quality commercial performance through understanding the contractual commitments, better buying and use of preferred suppliers. Support the preparation and delivery of monthly Contract Reviews, compile Contract Review pack, conduct supplier surveys on MySupplier, compile Customer Monthly Management Report and Subcontractor reviews. Carry out site inductions and organise training for the team. Helpdesk coverage including but not limited to; logging, distributing and closing of planned maintenance and reactive calls on desired system. Continually develop systems to maximize efficiency benefits for the customer and GWS. Update labour allocations to ensure accurate client reporting and liaise with the client regarding payment of invoices. Coordination of the billing application, calculating margins, raising invoices and submitting to client. Creation and review of management reports such as P&L, Debt, and OPOs. Raise/review Purchase Orders, comprehensive spend tracking, process supplier invoices and resolve any queries whilst chasing debt to keep within contractual terms. Policy and procedure compliance Weekly report submission to include Debt, and OPO updates. Drive high quality financial performance to influence P&L result. Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements. Ad-hoc reporting as requested by Business Unit or Business/Finance and reporting/management of work management system. Log in hazards & customer feedback on the QHSE Management Portal Maintain eLogbook's and eLogbook's compliance. Timesheets management, update team attendance planner, arrange agency cover and submit hours on portal. Obtain supplier quotes and uploading onto the internal system for client approval. Maintain the stationery supply and update portals as and when required. Temp needed to raise lots of PO's , Work Orders for Billing and Receipting of Services ,update E Maintenance and PO Smartsheet with completed status and deal with queries and escalations. Great team player, conscientious ,fast learner, diligent ,great attention to detail & accuracy. Must have excellent "My Finance" tool and Excel skills If you are not available please refer to someone who is looking for work, that would be highly appreciated. If you are interested, then please apply for this job by replying back with your most updated CV or you can also call Namita on (phone number removed) or email me at (url removed) Waiting to hear back from you soon. Setsquare is committed to equality in the workplace and is an equal opportunity employer. Setsquare is acting as an Employment Business in relation to this vacancy.
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Helpdesk Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Helpdesk Coordinator to join the team located in Peterborough. As a Helpdesk Coordinator, you will responsible for providing exceptional customer service and business support in order to contribute to the continued growth and success of the Business. Quality Manage CAFM system as key user on site including PPM records, reactives and reporting. Answer calls/email for the business in a timely fashion Ensure all Reactive requests raised on the helpdesk have the correct priority/engineer assigned. Ensure communication is maintained throughout reactive job life between Facilities Team and end user(s). Where possible apply RFT and close calls over phone without requirement for assignment Liaise with Lead Engineer and Ops Manager daily/weekly to ensure quality of service is maintained. Where required, review Subcontractor performance and feedback through appropriate systems (e.g. Ariba) with assistance from Contract Support. Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. People & Development Promote and maintain CBRE culture. Collate and process timesheets and expenses weekly in absence of Contract Support. Communicate effectively and build/maintain relationships at all levels with internal and external customers. Attend and participate in any relevant training courses. Contract: Alongside Contract Support assist with the monthly customer report. Provide comprehensive reports relating to all jobs raised through the CAFM system. Analysis and comprehension of reports relating to CAFM system. Monthly update of Client specific Metrics/Forecasting Model in absence of the Contract Support. Logging hazards & customer feedback on the QHSE Management Portal Perform any other duties or responsibilities as requested by the CM or Management Team. Finance: Understand procedures and processes and operate them to the required standard. Examples of these are: 1. Obtaining supplier quotes and uploading onto the internal system for client approval. 2. Arranging agency cover & submitting hours on portal. Updating the CBRE Performance Portal as and when required. Person Specification: Organised - Works in a structured way. Thinks ahead to prioritise workload Logical - Works in a clear and consistent manner Attention to detail - Thorough in carrying out a task, with a high degree of accuracy Assertiveness - Confident, effective in putting across point of view to others Persistence - Follows through to resolution Customer and team focus - Puts customer and team needs first; always considers impact of their actions
Mar 23, 2024
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Helpdesk Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Helpdesk Coordinator to join the team located in Peterborough. As a Helpdesk Coordinator, you will responsible for providing exceptional customer service and business support in order to contribute to the continued growth and success of the Business. Quality Manage CAFM system as key user on site including PPM records, reactives and reporting. Answer calls/email for the business in a timely fashion Ensure all Reactive requests raised on the helpdesk have the correct priority/engineer assigned. Ensure communication is maintained throughout reactive job life between Facilities Team and end user(s). Where possible apply RFT and close calls over phone without requirement for assignment Liaise with Lead Engineer and Ops Manager daily/weekly to ensure quality of service is maintained. Where required, review Subcontractor performance and feedback through appropriate systems (e.g. Ariba) with assistance from Contract Support. Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. People & Development Promote and maintain CBRE culture. Collate and process timesheets and expenses weekly in absence of Contract Support. Communicate effectively and build/maintain relationships at all levels with internal and external customers. Attend and participate in any relevant training courses. Contract: Alongside Contract Support assist with the monthly customer report. Provide comprehensive reports relating to all jobs raised through the CAFM system. Analysis and comprehension of reports relating to CAFM system. Monthly update of Client specific Metrics/Forecasting Model in absence of the Contract Support. Logging hazards & customer feedback on the QHSE Management Portal Perform any other duties or responsibilities as requested by the CM or Management Team. Finance: Understand procedures and processes and operate them to the required standard. Examples of these are: 1. Obtaining supplier quotes and uploading onto the internal system for client approval. 2. Arranging agency cover & submitting hours on portal. Updating the CBRE Performance Portal as and when required. Person Specification: Organised - Works in a structured way. Thinks ahead to prioritise workload Logical - Works in a clear and consistent manner Attention to detail - Thorough in carrying out a task, with a high degree of accuracy Assertiveness - Confident, effective in putting across point of view to others Persistence - Follows through to resolution Customer and team focus - Puts customer and team needs first; always considers impact of their actions
Our client is looking for a Health and Safety, QHSE Advisor to join their team based in Wroxham. We invite candidates with experience in the maintenance of ISO Standards 9001 Quality, 45001 Health and Safety and 18001 Environment for the company, and be able to present evidence of our standards at an external audit with the DNV on an annual basis, and some experience in managing facilities for a small office-based company. This is a full-time role with approximately 2 days dedicated to the QHSE Advisor role, and the rest to helping with other operational and facilities administration. This is a varied administrator role within a small team which will require a flexible approach. Ideally the successful candidate will have a Nebosh Certificate in Occupational Health & Safety and an Internal Auditor training certificate (however, as long as the candidate has a working knowledge in the necessary area, we will sponsor the formal training as required); have good experience with Microsoft Office, and particularly good spreadsheeting skills; have the confidence to develop Quality and QHSE communications with Clients, Suppliers and Sub-Contractors. Previous experience of working within the oilfield industry is an advantage but not essential. It is a good opportunity for someone who wishes to increase their experience in Quality, Health and Safety Management, or step back from a more demanding role and work for a smaller company. Key Areas • Accident and Incident Reporting • Risk Identification Reporting (Near misses) • Non-Conformance Reporting • Risk Assessments • Keep abreast of new QHSE Legislation • Lead Audit Program - Internal/External • Maintain an annual internal Audit Planner to ensure all tasks are conducted in a timely manner • Conduct Integrated Management Review Meetings • Maintain Document Control System • Develop Quality and QHSE communications with Clients, Suppliers and Sub-Contractors • Key Performance Indicators (KPI) and analysis • Annual QHSE Objectives • Manage Office Facilities (ie contracts for energy, telephones, security, PAT, maintenance, etc), including cost control • Manage Contractor competence, training and compliance certification and record in a database. • Supplier evaluation questionnaire monitoring • Environmental Management within the Company - maintain waste disposal records and duty of care • Managing third party contractors - permit to work • Create and distribute company newsletters • SQA Administrator for Group Competency Scheme • Website and database administration and maintenance
Dec 09, 2021
Full time
Our client is looking for a Health and Safety, QHSE Advisor to join their team based in Wroxham. We invite candidates with experience in the maintenance of ISO Standards 9001 Quality, 45001 Health and Safety and 18001 Environment for the company, and be able to present evidence of our standards at an external audit with the DNV on an annual basis, and some experience in managing facilities for a small office-based company. This is a full-time role with approximately 2 days dedicated to the QHSE Advisor role, and the rest to helping with other operational and facilities administration. This is a varied administrator role within a small team which will require a flexible approach. Ideally the successful candidate will have a Nebosh Certificate in Occupational Health & Safety and an Internal Auditor training certificate (however, as long as the candidate has a working knowledge in the necessary area, we will sponsor the formal training as required); have good experience with Microsoft Office, and particularly good spreadsheeting skills; have the confidence to develop Quality and QHSE communications with Clients, Suppliers and Sub-Contractors. Previous experience of working within the oilfield industry is an advantage but not essential. It is a good opportunity for someone who wishes to increase their experience in Quality, Health and Safety Management, or step back from a more demanding role and work for a smaller company. Key Areas • Accident and Incident Reporting • Risk Identification Reporting (Near misses) • Non-Conformance Reporting • Risk Assessments • Keep abreast of new QHSE Legislation • Lead Audit Program - Internal/External • Maintain an annual internal Audit Planner to ensure all tasks are conducted in a timely manner • Conduct Integrated Management Review Meetings • Maintain Document Control System • Develop Quality and QHSE communications with Clients, Suppliers and Sub-Contractors • Key Performance Indicators (KPI) and analysis • Annual QHSE Objectives • Manage Office Facilities (ie contracts for energy, telephones, security, PAT, maintenance, etc), including cost control • Manage Contractor competence, training and compliance certification and record in a database. • Supplier evaluation questionnaire monitoring • Environmental Management within the Company - maintain waste disposal records and duty of care • Managing third party contractors - permit to work • Create and distribute company newsletters • SQA Administrator for Group Competency Scheme • Website and database administration and maintenance