We have had a really exciting job opportunity become available for a Finance Administrator within this growing business based just outside the Birmingham City Centre. This role will be working within a health-care business to assist with a range of administration tasks, helping as well with a variety of finance responsibilities. What makes this role extra exciting is how broad it is, this role is perfect for someone who likes to wear all the hats and get involved in a bit of everything. Ideally for this role we are looking for someone who has been working in administration previously who has experience with query handling, invoicing, costing and customer service/client relations. This role is a temporary role, helping to cover a maternity leave, and is expected to last roughly 9 months. Key responsibilities: Manage financial transactions including accounts payable and accounts receivable Process invoices, expense claims and payment requests accurately and in a timely manner Support the finance manager with other ad-hoc finance responsibilities Communicate effectively with the internal teams to ensure deadlines are hit. Communicating with external stakeholders to resolve queries for the business. Assisting with processing order requests Supporting customer queries in regards to costing etc. Managing a shared email inbox Answering incoming phone calls and resolving these requests. Other ad-hoc administration duties Candidate Attributes and Skills: Have previously worked within a administration role with exposure to invoicing and order processing. Be looking for a new challenge. Be immediately available or on a short notice period. Benefits: Have the opportunity for hybrid working, this business only require you to be in the office 3 days per week. Although this role is a 9 month contract, the business is going through an impressive growth phase and has potential for new, permanent, positions to come up during this time which the successful candidate will be first in line for. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Dec 14, 2024
Seasonal
We have had a really exciting job opportunity become available for a Finance Administrator within this growing business based just outside the Birmingham City Centre. This role will be working within a health-care business to assist with a range of administration tasks, helping as well with a variety of finance responsibilities. What makes this role extra exciting is how broad it is, this role is perfect for someone who likes to wear all the hats and get involved in a bit of everything. Ideally for this role we are looking for someone who has been working in administration previously who has experience with query handling, invoicing, costing and customer service/client relations. This role is a temporary role, helping to cover a maternity leave, and is expected to last roughly 9 months. Key responsibilities: Manage financial transactions including accounts payable and accounts receivable Process invoices, expense claims and payment requests accurately and in a timely manner Support the finance manager with other ad-hoc finance responsibilities Communicate effectively with the internal teams to ensure deadlines are hit. Communicating with external stakeholders to resolve queries for the business. Assisting with processing order requests Supporting customer queries in regards to costing etc. Managing a shared email inbox Answering incoming phone calls and resolving these requests. Other ad-hoc administration duties Candidate Attributes and Skills: Have previously worked within a administration role with exposure to invoicing and order processing. Be looking for a new challenge. Be immediately available or on a short notice period. Benefits: Have the opportunity for hybrid working, this business only require you to be in the office 3 days per week. Although this role is a 9 month contract, the business is going through an impressive growth phase and has potential for new, permanent, positions to come up during this time which the successful candidate will be first in line for. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
We thrive on challenge and change. We rise to challenges together. Procure to Pay Associate (Purchase Ledger / Accounts Payable) Location: Newark Business Area: Finance Contract Type: Permanent Working Hours: Monday to Friday 8:30am to 5:00pm - however part time and job share applications will be considered. Salary: Competitive plus pension, life assurance Holidays: 25 days plus bank holidays We're the biggest name you've never heard of. You've probably eaten our food - you just didn't realise it. We make innovative fresh products, with around 18,500 colleagues working across the UK, US and China. We're the market leader in the UK fresh prepared food industry supplying meals, salads, desserts, pizza and bread to leading grocery retailers (including Tesco, M&S, Sainsbury's and Waitrose). We're ambitious. We're full of ideas. And we're ready for more people who share our values and passion for quality to join us. The Role We're proud to offer you a career with real scope for development. To reward your hard work and ambition as a talented Accounts Payable Associate with plenty of support and opportunity. And empower you to drive your own success and create a career you can be proud of too. In this busy and exciting role, you will be responsible for the day-to-day processing of invoices, payments, query management, reporting and other AP related tasks. The role involves transaction processing based on the allocation by the PTP Team Leader / Manager and following established Standard Operating Procedures (SOP) to execute the tasks within agreed SLAs and KPIs. Accountabilities Invoice Processing Perform invoice processing with corresponding purchase orders and delivery receipts Process Non-PO invoices arising through Non-PO expenses e.g., utilities, rent, tax payments, etc. Perform Credit or Refund Processing Perform Accounts Payable reporting and reconciliations Payments Perform standard and ad-hoc payment processing activities, including processing and completing credit notes Prepare payment run, identifying invoices for payment, determining the invoices excluded from payment, analysing parked invoices, and determining the date which invoices should be paid Ensure all controls and governance requirements are fulfilled and appropriate evidence is retained Ensure payment runs are completed in a timely manner Resolve issues arising from the payments process Update supplier financing portal in a timely manner to ensure supplier agreements are adhered to Query Resolution Leads on resolving any queries or discrepancies related to purchase orders, such as pricing discrepancies, quantity changes, or late deliveries Leads on resolving queries and issues related to the settlement of purchase invoices in line with payment terms, or contractual obligations Resolve escalations from internal customers and respond to supplier enquiries, ensuring issue and error resolution in line with agreed SLAs Correspond with Team Leaders if further escalation on queries is required Audit and Internal Controls Support internal and external audits as required Adhere to all documented procedures, internal controls, governance and policy requirements at all times Prepare reports on Accounts Payable data, KPIs, aged payables, and cash flow projections and share with the PTP Team Leader Communication and Change Management Offer support to team members (where necessary), and actively contributes to collaborative and high-performing team culture Identify continuous improvement opportunities based on role accountabilities Cultivate effective relationships with key stakeholders and suppliers Engage with the PTP Team Leader and Manager on PTP-related updates, issues, progress, and challenges About you Ideally, you will have previous experience within a similar role and a sound understanding of the end-to-end PTP process - a history of working with ERP systems, specifically with SAP S/4 HANA would be highly desirable. Strong written and verbal communication skills, an excellent service delivery attitude, attention to detail, proficiency of the use of Microsoft Office products and the ability to manage time effectively to meet tight deadlines whilst managing multiple tasks - will all be key. If you have a strong understanding of accounting concepts and/or are currently undergoing professional accounting qualification (e.g., AAT/ACA/ACCA/CIMA) this could be the perfect role for you. You might by working as a Procure to Pay Administrator, Purchase Ledger Clerk, Accounts Assistant or be looking to start your career in finance with previous administration experience. Come and join our fast paced and dynamic work environment and positively contribute to the growth and transformation of our shared services team. What you'll receive As an equal opportunity employer, we're committed to providing a safe and rewarding environment for you to thrive in. This is why we work hard to deliver benefits, rewards and wellbeing offerings that are important to you. You'll enjoy: A stakeholder pension scheme Personal accident Insurance Free independent mortgage advice Employee assistance programme A range of voluntary benefits Holiday purchase scheme Additional life assurance Dental & hospital cash plans Discounted tutoring for children Access to financial learning tools Affordable loans via your salary Proud to be and loyal service awards. Plus, a commitment to your wellbeing that includes emotional, physical and financial support services delivered by our fantastic team of wellbeing champions.
Dec 14, 2024
Full time
We thrive on challenge and change. We rise to challenges together. Procure to Pay Associate (Purchase Ledger / Accounts Payable) Location: Newark Business Area: Finance Contract Type: Permanent Working Hours: Monday to Friday 8:30am to 5:00pm - however part time and job share applications will be considered. Salary: Competitive plus pension, life assurance Holidays: 25 days plus bank holidays We're the biggest name you've never heard of. You've probably eaten our food - you just didn't realise it. We make innovative fresh products, with around 18,500 colleagues working across the UK, US and China. We're the market leader in the UK fresh prepared food industry supplying meals, salads, desserts, pizza and bread to leading grocery retailers (including Tesco, M&S, Sainsbury's and Waitrose). We're ambitious. We're full of ideas. And we're ready for more people who share our values and passion for quality to join us. The Role We're proud to offer you a career with real scope for development. To reward your hard work and ambition as a talented Accounts Payable Associate with plenty of support and opportunity. And empower you to drive your own success and create a career you can be proud of too. In this busy and exciting role, you will be responsible for the day-to-day processing of invoices, payments, query management, reporting and other AP related tasks. The role involves transaction processing based on the allocation by the PTP Team Leader / Manager and following established Standard Operating Procedures (SOP) to execute the tasks within agreed SLAs and KPIs. Accountabilities Invoice Processing Perform invoice processing with corresponding purchase orders and delivery receipts Process Non-PO invoices arising through Non-PO expenses e.g., utilities, rent, tax payments, etc. Perform Credit or Refund Processing Perform Accounts Payable reporting and reconciliations Payments Perform standard and ad-hoc payment processing activities, including processing and completing credit notes Prepare payment run, identifying invoices for payment, determining the invoices excluded from payment, analysing parked invoices, and determining the date which invoices should be paid Ensure all controls and governance requirements are fulfilled and appropriate evidence is retained Ensure payment runs are completed in a timely manner Resolve issues arising from the payments process Update supplier financing portal in a timely manner to ensure supplier agreements are adhered to Query Resolution Leads on resolving any queries or discrepancies related to purchase orders, such as pricing discrepancies, quantity changes, or late deliveries Leads on resolving queries and issues related to the settlement of purchase invoices in line with payment terms, or contractual obligations Resolve escalations from internal customers and respond to supplier enquiries, ensuring issue and error resolution in line with agreed SLAs Correspond with Team Leaders if further escalation on queries is required Audit and Internal Controls Support internal and external audits as required Adhere to all documented procedures, internal controls, governance and policy requirements at all times Prepare reports on Accounts Payable data, KPIs, aged payables, and cash flow projections and share with the PTP Team Leader Communication and Change Management Offer support to team members (where necessary), and actively contributes to collaborative and high-performing team culture Identify continuous improvement opportunities based on role accountabilities Cultivate effective relationships with key stakeholders and suppliers Engage with the PTP Team Leader and Manager on PTP-related updates, issues, progress, and challenges About you Ideally, you will have previous experience within a similar role and a sound understanding of the end-to-end PTP process - a history of working with ERP systems, specifically with SAP S/4 HANA would be highly desirable. Strong written and verbal communication skills, an excellent service delivery attitude, attention to detail, proficiency of the use of Microsoft Office products and the ability to manage time effectively to meet tight deadlines whilst managing multiple tasks - will all be key. If you have a strong understanding of accounting concepts and/or are currently undergoing professional accounting qualification (e.g., AAT/ACA/ACCA/CIMA) this could be the perfect role for you. You might by working as a Procure to Pay Administrator, Purchase Ledger Clerk, Accounts Assistant or be looking to start your career in finance with previous administration experience. Come and join our fast paced and dynamic work environment and positively contribute to the growth and transformation of our shared services team. What you'll receive As an equal opportunity employer, we're committed to providing a safe and rewarding environment for you to thrive in. This is why we work hard to deliver benefits, rewards and wellbeing offerings that are important to you. You'll enjoy: A stakeholder pension scheme Personal accident Insurance Free independent mortgage advice Employee assistance programme A range of voluntary benefits Holiday purchase scheme Additional life assurance Dental & hospital cash plans Discounted tutoring for children Access to financial learning tools Affordable loans via your salary Proud to be and loyal service awards. Plus, a commitment to your wellbeing that includes emotional, physical and financial support services delivered by our fantastic team of wellbeing champions.
Get Staffed Online Recruitment Limited
Leeds, Yorkshire
Accounts Assistant / Finance Administrator Up to £35,000 per annum - DOE Maternity Cover Potential to become permanent Location: Leeds Marshalls Mill, Holbeck Work Basis: Full Time or Part Time Hybrid (minimum of 2 days in the office) Our client is seeking a highly organised and detail-oriented Accounts Assistant to join their team on an initial maternity cover basis, with the potential for the role to become permanent. In this position, you will ensure the accuracy of financial information in Xero, including daily bank reconciliation, preparation and posting of journals, and reviewing items in the Profit & Loss and Balance Sheet. You will work closely with the Business Support Executive and Managing Director, supporting various finance and accounting activities, and liaise with external accountants to assist with year-end account preparation. This role is ideal for a proactive individual keen on contributing to process improvements and looking to grow professionally within the company. Company Overview: Our client is a Leeds-based IT services and consultancy provider dedicated to helping organisations succeed through technology. Working with clients across the UK, EU, and US, they deliver IT solutions that drive growth, efficiency, and reliability. Known for their technical expertise and transparent, approachable service, they build lasting partnerships with their clients based on trust. Responsibilities Financial Administration & Accounting Conduct daily bank reconciliations, maintaining accurate records of financial transactions. Process purchase invoices through Lightyear and Dext, including matching to purchase orders and coding. Prepare and post monthly accruals, prepayments, and depreciation entries to ensure costs align with relevant accounting periods. Assist with the preparation of monthly management accounts and provide detailed customer and sales profitability reporting. Work alongside external accountants to support the preparation of year-end accounts. Provide support to the MD and Business Support Executive with quoting, ordering, invoicing, and general administrative tasks. Complete weekly payment runs and manage accounts payable. Oversee credit control, following up on outstanding payments in a timely manner. Skills & Competencies Technical & Professional Skills Strong knowledge of MS Excel. Experience of working with Xero is preferred as these tools are used every day by the business, however, you may have experience of other accounting platforms which should be transferrable. Excellent organisational and time-management skills, with the ability to manage multiple tasks and deadlines. High attention to detail and accuracy in financial record-keeping and reporting. Effective verbal and written communication skills, with the ability to adapt to varied audiences. Personal Competencies Proactive and self-motivated, with a commitment to process improvement. A team player with a positive attitude who can work independently when needed. Ability to work well under pressure, managing competing demands Experience Previous experience with monthly accounting processes, including reconciliations, invoicing, and payroll entries. Experience in a client-facing environment, with a track record of providing high levels of customer service. Advantageous: Studying or qualified AAT, CIMA, or equivalent accounting qualification. What is on offer: City centre location with free on-site parking. 8% employer pension contribution. Performance-related annual bonus. Professional development support allowance. Click apply now and upload an up-to-date CV.
Dec 13, 2024
Full time
Accounts Assistant / Finance Administrator Up to £35,000 per annum - DOE Maternity Cover Potential to become permanent Location: Leeds Marshalls Mill, Holbeck Work Basis: Full Time or Part Time Hybrid (minimum of 2 days in the office) Our client is seeking a highly organised and detail-oriented Accounts Assistant to join their team on an initial maternity cover basis, with the potential for the role to become permanent. In this position, you will ensure the accuracy of financial information in Xero, including daily bank reconciliation, preparation and posting of journals, and reviewing items in the Profit & Loss and Balance Sheet. You will work closely with the Business Support Executive and Managing Director, supporting various finance and accounting activities, and liaise with external accountants to assist with year-end account preparation. This role is ideal for a proactive individual keen on contributing to process improvements and looking to grow professionally within the company. Company Overview: Our client is a Leeds-based IT services and consultancy provider dedicated to helping organisations succeed through technology. Working with clients across the UK, EU, and US, they deliver IT solutions that drive growth, efficiency, and reliability. Known for their technical expertise and transparent, approachable service, they build lasting partnerships with their clients based on trust. Responsibilities Financial Administration & Accounting Conduct daily bank reconciliations, maintaining accurate records of financial transactions. Process purchase invoices through Lightyear and Dext, including matching to purchase orders and coding. Prepare and post monthly accruals, prepayments, and depreciation entries to ensure costs align with relevant accounting periods. Assist with the preparation of monthly management accounts and provide detailed customer and sales profitability reporting. Work alongside external accountants to support the preparation of year-end accounts. Provide support to the MD and Business Support Executive with quoting, ordering, invoicing, and general administrative tasks. Complete weekly payment runs and manage accounts payable. Oversee credit control, following up on outstanding payments in a timely manner. Skills & Competencies Technical & Professional Skills Strong knowledge of MS Excel. Experience of working with Xero is preferred as these tools are used every day by the business, however, you may have experience of other accounting platforms which should be transferrable. Excellent organisational and time-management skills, with the ability to manage multiple tasks and deadlines. High attention to detail and accuracy in financial record-keeping and reporting. Effective verbal and written communication skills, with the ability to adapt to varied audiences. Personal Competencies Proactive and self-motivated, with a commitment to process improvement. A team player with a positive attitude who can work independently when needed. Ability to work well under pressure, managing competing demands Experience Previous experience with monthly accounting processes, including reconciliations, invoicing, and payroll entries. Experience in a client-facing environment, with a track record of providing high levels of customer service. Advantageous: Studying or qualified AAT, CIMA, or equivalent accounting qualification. What is on offer: City centre location with free on-site parking. 8% employer pension contribution. Performance-related annual bonus. Professional development support allowance. Click apply now and upload an up-to-date CV.
Senior Projects Administrator Contractor position for Discovery and Medical Marketing Division Location: Amersham Hours: 37.5 Contract: Temporary ongoing Salary: 35,000 to 38,000 per Annum Acorn by Synergie is currently seeking an experienced Senior Projects Administrator, required by their client, a leading global manufacturing and engineering company. This role offers full-time work on a temporary basis, working dayshifts. This is an excellent opportunity to work for a forward-thinking company at the forefront of exciting discoveries! They encourage all voices to be heard and embrace different ideas, perspectives, and experiences. Main Responsibilities: Create and implement a budget management process for the Discovery & Medical marketing team that defines structure and discipline and holds marketers accountable (helps team hit budget within 2% threshold) Ensure that the Discovery & Medical marketing budget is well-managed, expenses are controlled, and resources are utilised by ensuring expenses are coming in as planned. Report monthly to the D&M Marketing team on plan vs. actual spend Cross-collaborate with finance, sourcing, accounts payable - amortisation, staying up to date with our compliance & spend policies Raise and receipt purchase orders. Note: this position will also raise and receipt POs for the Discovery & Medical R&D team in addition to marketing, but will not manage the R&D budget Resolve PO/ Vendor matters (adding a new supplier, updating supplier records, resolving invoices or payment issues, amending POs) Raise and manage other workflows related to spending (IPP/ Small one time buy/ Advance Payment) Experience and requirements: Bachelor's degree in marketing, Communications, Finance, or a related field Problem-solving skills, proactive/ pre-emptive, and strong attention to detail Competent with Microsoft Office (Word, Excel, PowerPoint) & comfortable working with a variety of systems Excellent time management and organisational skills; able to balance multiple priorities Organised and able to work both as a team and independently Outstanding communication and engagement skills Exceptional attention to detail, ability to prioritise and multitask while driving results Flexible and has a keen sense of urgency For more information, call Stuart at Acorn by Synergie or apply now and a member of the team will be in touch. Acorn by Synergie acts as an employment business for the supply of temporary workers.
Dec 12, 2024
Seasonal
Senior Projects Administrator Contractor position for Discovery and Medical Marketing Division Location: Amersham Hours: 37.5 Contract: Temporary ongoing Salary: 35,000 to 38,000 per Annum Acorn by Synergie is currently seeking an experienced Senior Projects Administrator, required by their client, a leading global manufacturing and engineering company. This role offers full-time work on a temporary basis, working dayshifts. This is an excellent opportunity to work for a forward-thinking company at the forefront of exciting discoveries! They encourage all voices to be heard and embrace different ideas, perspectives, and experiences. Main Responsibilities: Create and implement a budget management process for the Discovery & Medical marketing team that defines structure and discipline and holds marketers accountable (helps team hit budget within 2% threshold) Ensure that the Discovery & Medical marketing budget is well-managed, expenses are controlled, and resources are utilised by ensuring expenses are coming in as planned. Report monthly to the D&M Marketing team on plan vs. actual spend Cross-collaborate with finance, sourcing, accounts payable - amortisation, staying up to date with our compliance & spend policies Raise and receipt purchase orders. Note: this position will also raise and receipt POs for the Discovery & Medical R&D team in addition to marketing, but will not manage the R&D budget Resolve PO/ Vendor matters (adding a new supplier, updating supplier records, resolving invoices or payment issues, amending POs) Raise and manage other workflows related to spending (IPP/ Small one time buy/ Advance Payment) Experience and requirements: Bachelor's degree in marketing, Communications, Finance, or a related field Problem-solving skills, proactive/ pre-emptive, and strong attention to detail Competent with Microsoft Office (Word, Excel, PowerPoint) & comfortable working with a variety of systems Excellent time management and organisational skills; able to balance multiple priorities Organised and able to work both as a team and independently Outstanding communication and engagement skills Exceptional attention to detail, ability to prioritise and multitask while driving results Flexible and has a keen sense of urgency For more information, call Stuart at Acorn by Synergie or apply now and a member of the team will be in touch. Acorn by Synergie acts as an employment business for the supply of temporary workers.
MotorMatch Recruitment Ltd are seeking an experienced Customer Vehicle Repair Coodinator (Remote / On Site) Join a dynamic and growing team as a Customer Service and Vehicle Repair Coordinator. This exciting role involves managing the customer journey throughout the repair process, from start to finish. As the Customer Service / Vehicle Repair Coordinator, you will play a key part in ensuring a positive experience for customers, working closely with the VDA team, workshop controllers and other departments to deliver high-quality service. You will also be part of a Nationwide team of Customer Service Ambassadirs Coordinate with the Workshop and Site Controllers to ensure accurate data is entered into the Management System and provide regular updates to customers regarding the status of their vehicle repairs. This includes addressing customer inquiries, and ensuring timely updates. Additional responsibilities include welcoming customers, handling inquiries, arranging vehicle handovers, processing payments, and managing paperwork (scanning and filing). As an experienced Customer Service and Vehicle Repair Coordinator, you will be responsible for but not limited to: Make first contact with customers within set SLAs to introduce the repair process, gather detailed damage descriptions, and assess vehicle damage through images to prepare estimates for the VDA team Coordinate repair bookings based on customer preferences, ensuring alignment with agreed dates and any courtesy car provision Upload vehicle images and damage descriptions to support estimation of cost analysis, then submit to the central consultancy team for detailed estimating Vehicle Check-In, on vehicle arrival, ensure the vehicle is checked in, and an appraisal/pre-repair check system generated is completed with additional notes Customer communication: Provide regular updates to customers on the repair status, beginning on day 2, and agree on their preferred communication method. Ensure all interactions are recorded on the managent system in line with GDPR Liaise with the central consultancy team and Workshop, ensuring all jobs are forecasted for projected timescales to be met Repair completion, contact the customer upon completion of the vehicle repairs to arrange a handover offering either delivery or collection Create invoices for any excess or VAT payable, and ensure all relevant receipts are sent to the central accounts department. Maintain accurate and up-to-date records Liaise with the drivers to arrange the delivery of customer vehicles and collection of courtesy cars, ensuring accurate updates in the system Generate costings for total loss jobs, track recovery or storage charges, and notify the central consultancy team as per the work providers SLAs Assist with part pricing and prepare final documentation before sending to the central consultancy team for approval, including setting up supplementary claims when necessary Provide support to management when needed, e.g holiday cover, manage timesheets and holiday requests for productive staff (with the Site Controller s approval), handle any penalties or fines related to courtesy car As an experienced Customer Service Administrator, you will have: Previous experience as a Customer Service or similar (ideally within an accident repair centre or bodyshop environment) Proficient in using management systems (Autoflow and Audatex) Attention to detail Strong communication skills Organisational skills and planning skills The ability to multitask and manage competing priorities Achieving a first-time can do attitude Hours: Monday to Friday, 8AM to 5PM Benefits: Generous holiday allowance Competitive salary If you are interested in a confidential conversation regarding the above position, please apply for the role or give Simmy a call on: (phone number removed) MotorMatch LTD is advertising this vacancy in its capacity as an employment business. MotorMatch LTD provides permanent labour to the Automotive Industry throughout the UK. Please note due to high volume of applicants only those who are successful will be contacted. MotorMatch LTD are an equal opportunities employer.
Dec 11, 2024
Full time
MotorMatch Recruitment Ltd are seeking an experienced Customer Vehicle Repair Coodinator (Remote / On Site) Join a dynamic and growing team as a Customer Service and Vehicle Repair Coordinator. This exciting role involves managing the customer journey throughout the repair process, from start to finish. As the Customer Service / Vehicle Repair Coordinator, you will play a key part in ensuring a positive experience for customers, working closely with the VDA team, workshop controllers and other departments to deliver high-quality service. You will also be part of a Nationwide team of Customer Service Ambassadirs Coordinate with the Workshop and Site Controllers to ensure accurate data is entered into the Management System and provide regular updates to customers regarding the status of their vehicle repairs. This includes addressing customer inquiries, and ensuring timely updates. Additional responsibilities include welcoming customers, handling inquiries, arranging vehicle handovers, processing payments, and managing paperwork (scanning and filing). As an experienced Customer Service and Vehicle Repair Coordinator, you will be responsible for but not limited to: Make first contact with customers within set SLAs to introduce the repair process, gather detailed damage descriptions, and assess vehicle damage through images to prepare estimates for the VDA team Coordinate repair bookings based on customer preferences, ensuring alignment with agreed dates and any courtesy car provision Upload vehicle images and damage descriptions to support estimation of cost analysis, then submit to the central consultancy team for detailed estimating Vehicle Check-In, on vehicle arrival, ensure the vehicle is checked in, and an appraisal/pre-repair check system generated is completed with additional notes Customer communication: Provide regular updates to customers on the repair status, beginning on day 2, and agree on their preferred communication method. Ensure all interactions are recorded on the managent system in line with GDPR Liaise with the central consultancy team and Workshop, ensuring all jobs are forecasted for projected timescales to be met Repair completion, contact the customer upon completion of the vehicle repairs to arrange a handover offering either delivery or collection Create invoices for any excess or VAT payable, and ensure all relevant receipts are sent to the central accounts department. Maintain accurate and up-to-date records Liaise with the drivers to arrange the delivery of customer vehicles and collection of courtesy cars, ensuring accurate updates in the system Generate costings for total loss jobs, track recovery or storage charges, and notify the central consultancy team as per the work providers SLAs Assist with part pricing and prepare final documentation before sending to the central consultancy team for approval, including setting up supplementary claims when necessary Provide support to management when needed, e.g holiday cover, manage timesheets and holiday requests for productive staff (with the Site Controller s approval), handle any penalties or fines related to courtesy car As an experienced Customer Service Administrator, you will have: Previous experience as a Customer Service or similar (ideally within an accident repair centre or bodyshop environment) Proficient in using management systems (Autoflow and Audatex) Attention to detail Strong communication skills Organisational skills and planning skills The ability to multitask and manage competing priorities Achieving a first-time can do attitude Hours: Monday to Friday, 8AM to 5PM Benefits: Generous holiday allowance Competitive salary If you are interested in a confidential conversation regarding the above position, please apply for the role or give Simmy a call on: (phone number removed) MotorMatch LTD is advertising this vacancy in its capacity as an employment business. MotorMatch LTD provides permanent labour to the Automotive Industry throughout the UK. Please note due to high volume of applicants only those who are successful will be contacted. MotorMatch LTD are an equal opportunities employer.
Introduction Saab UK is a British company that is part of Saab Group's global high-technology operations. Saab offers world-leading solutions and services in defence, aviation, space and civil security. In the UK we bring together the best of Swedish and British innovation and engineering to provide our customers with products and solutions that push boundaries for what is considered technically possible. Our mission is to help our customers to keep people and society safe. Our Saab UK business is going through a period of rapid growth, this means that we can offer a wide range of opportunities for personal fulfilment and career growth. As part of the global entity Saab AB, Saab UK Ltd combines the innovative spirit of a start-up with the resources and expertise of a larger corporation. Across the country we have seven principle sites which focus on software engineering, underwater robotics, training services and radars. Globally we number over 19,000 employees and have operations on all continents. Technologically we are leaders in many areas, and we reinvest a high proportion of our earnings in internal research and development. We collaborate with colleagues around the world who all share our challenge - to make the world a safer place. Saab is a company with opportunities, a company where we see diversity as an asset and where you have both considerable responsibility as well as good opportunities for advancing in your career. Additionally, Saab is a company that respects each person's needs for a rewarding life beyond work. Job Description The Finance Administrator will be an integral part of the team providing financial support to the wider business. The role holder will have the opportunity to make a real contribution to the day-to-day operations. There will be sponsorship for the FA complete their accountancy qualifications as well as excellent potential to learn and develop professionally within a fast paced and expanding organisation. Key tasks: Monthly routines, including due diligence reporting on costs, expenses and trends. Administration of sales invoice requests, and intercompany recharges. Manage the UK purchase ledger, handling all stakeholder queries and owning all UK postings working closely with the Accounts Payables team in Sweden. Assistance with administration of investment requests and fixed asset accounting. Owner of financial admin queries end to end, supporting and working with others. Assistance with Balance sheet reconciliations, or other monthly, quarterly or annual key account preparation tasks. Who we're looking for: Excellent organisational skills and attention to detail. Enthusiasm to contribute and take responsibility. Ability to work collaboratively within a team. Ability to focus on deadlines and prioritise. AAT Qualified or equivalent. Minimum of 1-2 years of experience in a finance role and an understanding of double entry accounting. Purchase ledger experience. Proficiency in Microsoft Excel. Analytical and problem-solving skills.
Dec 11, 2024
Full time
Introduction Saab UK is a British company that is part of Saab Group's global high-technology operations. Saab offers world-leading solutions and services in defence, aviation, space and civil security. In the UK we bring together the best of Swedish and British innovation and engineering to provide our customers with products and solutions that push boundaries for what is considered technically possible. Our mission is to help our customers to keep people and society safe. Our Saab UK business is going through a period of rapid growth, this means that we can offer a wide range of opportunities for personal fulfilment and career growth. As part of the global entity Saab AB, Saab UK Ltd combines the innovative spirit of a start-up with the resources and expertise of a larger corporation. Across the country we have seven principle sites which focus on software engineering, underwater robotics, training services and radars. Globally we number over 19,000 employees and have operations on all continents. Technologically we are leaders in many areas, and we reinvest a high proportion of our earnings in internal research and development. We collaborate with colleagues around the world who all share our challenge - to make the world a safer place. Saab is a company with opportunities, a company where we see diversity as an asset and where you have both considerable responsibility as well as good opportunities for advancing in your career. Additionally, Saab is a company that respects each person's needs for a rewarding life beyond work. Job Description The Finance Administrator will be an integral part of the team providing financial support to the wider business. The role holder will have the opportunity to make a real contribution to the day-to-day operations. There will be sponsorship for the FA complete their accountancy qualifications as well as excellent potential to learn and develop professionally within a fast paced and expanding organisation. Key tasks: Monthly routines, including due diligence reporting on costs, expenses and trends. Administration of sales invoice requests, and intercompany recharges. Manage the UK purchase ledger, handling all stakeholder queries and owning all UK postings working closely with the Accounts Payables team in Sweden. Assistance with administration of investment requests and fixed asset accounting. Owner of financial admin queries end to end, supporting and working with others. Assistance with Balance sheet reconciliations, or other monthly, quarterly or annual key account preparation tasks. Who we're looking for: Excellent organisational skills and attention to detail. Enthusiasm to contribute and take responsibility. Ability to work collaboratively within a team. Ability to focus on deadlines and prioritise. AAT Qualified or equivalent. Minimum of 1-2 years of experience in a finance role and an understanding of double entry accounting. Purchase ledger experience. Proficiency in Microsoft Excel. Analytical and problem-solving skills.
MotorMatch Recruitment Ltd are seeking an experienced Customer Vehicle Repair Coodinator (Remote / On Site) Join a dynamic and growing team as a Customer Service and Vehicle Repair Coordinator. This exciting role involves managing the customer journey throughout the repair process, from start to finish. As the Customer Service / Vehicle Repair Coordinator, you will play a key part in ensuring a positive experience for customers, working closely with the VDA team, workshop controllers and other departments to deliver high-quality service. You will also be part of a Nationwide team of Customer Service Ambassadirs Coordinate with the Workshop and Site Controllers to ensure accurate data is entered into the Management System and provide regular updates to customers regarding the status of their vehicle repairs. This includes addressing customer inquiries, and ensuring timely updates. Additional responsibilities include welcoming customers, handling inquiries, arranging vehicle handovers, processing payments, and managing paperwork (scanning and filing). As an experienced Customer Service and Vehicle Repair Coordinator, you will be responsible for but not limited to: Make first contact with customers within set SLAs to introduce the repair process, gather detailed damage descriptions, and assess vehicle damage through images to prepare estimates for the VDA team Coordinate repair bookings based on customer preferences, ensuring alignment with agreed dates and any courtesy car provision Upload vehicle images and damage descriptions to support estimation of cost analysis, then submit to the central consultancy team for detailed estimating Vehicle Check-In, on vehicle arrival, ensure the vehicle is checked in, and an appraisal/pre-repair check system generated is completed with additional notes Customer communication: Provide regular updates to customers on the repair status, beginning on day 2, and agree on their preferred communication method. Ensure all interactions are recorded on the managent system in line with GDPR Liaise with the central consultancy team and Workshop, ensuring all jobs are forecasted for projected timescales to be met Repair completion, contact the customer upon completion of the vehicle repairs to arrange a handover offering either delivery or collection Create invoices for any excess or VAT payable, and ensure all relevant receipts are sent to the central accounts department. Maintain accurate and up-to-date records Liaise with the drivers to arrange the delivery of customer vehicles and collection of courtesy cars, ensuring accurate updates in the system Generate costings for total loss jobs, track recovery or storage charges, and notify the central consultancy team as per the work providers SLAs Assist with part pricing and prepare final documentation before sending to the central consultancy team for approval, including setting up supplementary claims when necessary Provide support to management when needed, e.g holiday cover, manage timesheets and holiday requests for productive staff (with the Site Controller s approval), handle any penalties or fines related to courtesy car As an experienced Customer Service Administrator, you will have: Previous experience as a Customer Service or similar (ideally within an accident repair centre or bodyshop environment) Proficient in using management systems (Autoflow and Audatex) Attention to detail Strong communication skills Organisational skills and planning skills The ability to multitask and manage competing priorities Achieving a first-time can do attitude Hours: Monday to Friday, 8AM to 5PM Benefits: Generous holiday allowance Competitive salary If you are interested in a confidential conversation regarding the above position, please apply for the role or give Simmy a call on: (phone number removed) MotorMatch LTD is advertising this vacancy in its capacity as an employment business. MotorMatch LTD provides permanent labour to the Automotive Industry throughout the UK. Please note due to high volume of applicants only those who are successful will be contacted. MotorMatch LTD are an equal opportunities employer.
Dec 11, 2024
Full time
MotorMatch Recruitment Ltd are seeking an experienced Customer Vehicle Repair Coodinator (Remote / On Site) Join a dynamic and growing team as a Customer Service and Vehicle Repair Coordinator. This exciting role involves managing the customer journey throughout the repair process, from start to finish. As the Customer Service / Vehicle Repair Coordinator, you will play a key part in ensuring a positive experience for customers, working closely with the VDA team, workshop controllers and other departments to deliver high-quality service. You will also be part of a Nationwide team of Customer Service Ambassadirs Coordinate with the Workshop and Site Controllers to ensure accurate data is entered into the Management System and provide regular updates to customers regarding the status of their vehicle repairs. This includes addressing customer inquiries, and ensuring timely updates. Additional responsibilities include welcoming customers, handling inquiries, arranging vehicle handovers, processing payments, and managing paperwork (scanning and filing). As an experienced Customer Service and Vehicle Repair Coordinator, you will be responsible for but not limited to: Make first contact with customers within set SLAs to introduce the repair process, gather detailed damage descriptions, and assess vehicle damage through images to prepare estimates for the VDA team Coordinate repair bookings based on customer preferences, ensuring alignment with agreed dates and any courtesy car provision Upload vehicle images and damage descriptions to support estimation of cost analysis, then submit to the central consultancy team for detailed estimating Vehicle Check-In, on vehicle arrival, ensure the vehicle is checked in, and an appraisal/pre-repair check system generated is completed with additional notes Customer communication: Provide regular updates to customers on the repair status, beginning on day 2, and agree on their preferred communication method. Ensure all interactions are recorded on the managent system in line with GDPR Liaise with the central consultancy team and Workshop, ensuring all jobs are forecasted for projected timescales to be met Repair completion, contact the customer upon completion of the vehicle repairs to arrange a handover offering either delivery or collection Create invoices for any excess or VAT payable, and ensure all relevant receipts are sent to the central accounts department. Maintain accurate and up-to-date records Liaise with the drivers to arrange the delivery of customer vehicles and collection of courtesy cars, ensuring accurate updates in the system Generate costings for total loss jobs, track recovery or storage charges, and notify the central consultancy team as per the work providers SLAs Assist with part pricing and prepare final documentation before sending to the central consultancy team for approval, including setting up supplementary claims when necessary Provide support to management when needed, e.g holiday cover, manage timesheets and holiday requests for productive staff (with the Site Controller s approval), handle any penalties or fines related to courtesy car As an experienced Customer Service Administrator, you will have: Previous experience as a Customer Service or similar (ideally within an accident repair centre or bodyshop environment) Proficient in using management systems (Autoflow and Audatex) Attention to detail Strong communication skills Organisational skills and planning skills The ability to multitask and manage competing priorities Achieving a first-time can do attitude Hours: Monday to Friday, 8AM to 5PM Benefits: Generous holiday allowance Competitive salary If you are interested in a confidential conversation regarding the above position, please apply for the role or give Simmy a call on: (phone number removed) MotorMatch LTD is advertising this vacancy in its capacity as an employment business. MotorMatch LTD provides permanent labour to the Automotive Industry throughout the UK. Please note due to high volume of applicants only those who are successful will be contacted. MotorMatch LTD are an equal opportunities employer.
MotorMatch Recruitment Ltd are seeking an experienced Customer Vehicle Repair Coodinator (Remote / On Site) Join a dynamic and growing team as a Customer Service and Vehicle Repair Coordinator. This exciting role involves managing the customer journey throughout the repair process, from start to finish. As the Customer Service / Vehicle Repair Coordinator, you will play a key part in ensuring a positive experience for customers, working closely with the VDA team, workshop controllers and other departments to deliver high-quality service. You will also be part of a Nationwide team of Customer Service Ambassadirs Coordinate with the Workshop and Site Controllers to ensure accurate data is entered into the Management System and provide regular updates to customers regarding the status of their vehicle repairs. This includes addressing customer inquiries, and ensuring timely updates. Additional responsibilities include welcoming customers, handling inquiries, arranging vehicle handovers, processing payments, and managing paperwork (scanning and filing). As an experienced Customer Service and Vehicle Repair Coordinator, you will be responsible for but not limited to: Make first contact with customers within set SLAs to introduce the repair process, gather detailed damage descriptions, and assess vehicle damage through images to prepare estimates for the VDA team Coordinate repair bookings based on customer preferences, ensuring alignment with agreed dates and any courtesy car provision Upload vehicle images and damage descriptions to support estimation of cost analysis, then submit to the central consultancy team for detailed estimating Vehicle Check-In, on vehicle arrival, ensure the vehicle is checked in, and an appraisal/pre-repair check system generated is completed with additional notes Customer communication: Provide regular updates to customers on the repair status, beginning on day 2, and agree on their preferred communication method. Ensure all interactions are recorded on the managent system in line with GDPR Liaise with the central consultancy team and Workshop, ensuring all jobs are forecasted for projected timescales to be met Repair completion, contact the customer upon completion of the vehicle repairs to arrange a handover offering either delivery or collection Create invoices for any excess or VAT payable, and ensure all relevant receipts are sent to the central accounts department. Maintain accurate and up-to-date records Liaise with the drivers to arrange the delivery of customer vehicles and collection of courtesy cars, ensuring accurate updates in the system Generate costings for total loss jobs, track recovery or storage charges, and notify the central consultancy team as per the work providers SLAs Assist with part pricing and prepare final documentation before sending to the central consultancy team for approval, including setting up supplementary claims when necessary Provide support to management when needed, e.g holiday cover, manage timesheets and holiday requests for productive staff (with the Site Controller s approval), handle any penalties or fines related to courtesy car As an experienced Customer Service Administrator, you will have: Previous experience as a Customer Service or similar (ideally within an accident repair centre or bodyshop environment) Proficient in using management systems (Autoflow and Audatex) Attention to detail Strong communication skills Organisational skills and planning skills The ability to multitask and manage competing priorities Achieving a first-time can do attitude Hours: Monday to Friday, 8AM to 5PM Benefits: Generous holiday allowance Competitive salary If you are interested in a confidential conversation regarding the above position, please apply for the role or give Simmy a call on: (phone number removed) MotorMatch LTD is advertising this vacancy in its capacity as an employment business. MotorMatch LTD provides permanent labour to the Automotive Industry throughout the UK. Please note due to high volume of applicants only those who are successful will be contacted. MotorMatch LTD are an equal opportunities employer.
Dec 11, 2024
Full time
MotorMatch Recruitment Ltd are seeking an experienced Customer Vehicle Repair Coodinator (Remote / On Site) Join a dynamic and growing team as a Customer Service and Vehicle Repair Coordinator. This exciting role involves managing the customer journey throughout the repair process, from start to finish. As the Customer Service / Vehicle Repair Coordinator, you will play a key part in ensuring a positive experience for customers, working closely with the VDA team, workshop controllers and other departments to deliver high-quality service. You will also be part of a Nationwide team of Customer Service Ambassadirs Coordinate with the Workshop and Site Controllers to ensure accurate data is entered into the Management System and provide regular updates to customers regarding the status of their vehicle repairs. This includes addressing customer inquiries, and ensuring timely updates. Additional responsibilities include welcoming customers, handling inquiries, arranging vehicle handovers, processing payments, and managing paperwork (scanning and filing). As an experienced Customer Service and Vehicle Repair Coordinator, you will be responsible for but not limited to: Make first contact with customers within set SLAs to introduce the repair process, gather detailed damage descriptions, and assess vehicle damage through images to prepare estimates for the VDA team Coordinate repair bookings based on customer preferences, ensuring alignment with agreed dates and any courtesy car provision Upload vehicle images and damage descriptions to support estimation of cost analysis, then submit to the central consultancy team for detailed estimating Vehicle Check-In, on vehicle arrival, ensure the vehicle is checked in, and an appraisal/pre-repair check system generated is completed with additional notes Customer communication: Provide regular updates to customers on the repair status, beginning on day 2, and agree on their preferred communication method. Ensure all interactions are recorded on the managent system in line with GDPR Liaise with the central consultancy team and Workshop, ensuring all jobs are forecasted for projected timescales to be met Repair completion, contact the customer upon completion of the vehicle repairs to arrange a handover offering either delivery or collection Create invoices for any excess or VAT payable, and ensure all relevant receipts are sent to the central accounts department. Maintain accurate and up-to-date records Liaise with the drivers to arrange the delivery of customer vehicles and collection of courtesy cars, ensuring accurate updates in the system Generate costings for total loss jobs, track recovery or storage charges, and notify the central consultancy team as per the work providers SLAs Assist with part pricing and prepare final documentation before sending to the central consultancy team for approval, including setting up supplementary claims when necessary Provide support to management when needed, e.g holiday cover, manage timesheets and holiday requests for productive staff (with the Site Controller s approval), handle any penalties or fines related to courtesy car As an experienced Customer Service Administrator, you will have: Previous experience as a Customer Service or similar (ideally within an accident repair centre or bodyshop environment) Proficient in using management systems (Autoflow and Audatex) Attention to detail Strong communication skills Organisational skills and planning skills The ability to multitask and manage competing priorities Achieving a first-time can do attitude Hours: Monday to Friday, 8AM to 5PM Benefits: Generous holiday allowance Competitive salary If you are interested in a confidential conversation regarding the above position, please apply for the role or give Simmy a call on: (phone number removed) MotorMatch LTD is advertising this vacancy in its capacity as an employment business. MotorMatch LTD provides permanent labour to the Automotive Industry throughout the UK. Please note due to high volume of applicants only those who are successful will be contacted. MotorMatch LTD are an equal opportunities employer.
ersg are currently looking for an Accounts Payable Administrator for an initial 12 month maternity cover. The scope for this role will be mainly focusing on processing supplier invoices for all entities and bank reconciliation. This position will provide you with the opportunity to develop core skills and experience in a finance sector. As a fast-growing company, ersg prides itself on supporting staff who demonstrate commitment and initiative to develop their careers with us. Responsibilities include: Communicating with suppliers to process invoice / payment queries. Downloading bank statements and processing transactions in Sage200 (soon to be Sage Intacct). Performing bank reconciliations. Performing Credit card's reconciliations. Processing supplier invoices and credit notes. Preparing suggested payment List & Processing payments of supplier invoices. Reconciling supplier ledger and resolving any discrepancies. Posting Intercompany invoices where necessary. Assist with month end closing to MA. Providing supporting document for Audits. Balance Sheet reconciliations. Additional duties as necessary. About you: You ideally are a graduate with a degree in Finance, Accounting or similar. Some experience in bookkeeping preferred. Ambition to further your career in accounting and finance. Proficient with Microsoft packages - strong Excel skills. Sage 200, knowledge would be an advantageous. Multi-currency experience required but not essential. Works with a high level of accuracy and attention to detail. Good spoken and written communication skills. Good organisational and time management skills. Ability to work to deadlines and cope under pressure. This role is mostly office based so you will need to live a reasonable commutable distance from the office. ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.
Dec 11, 2024
Contractor
ersg are currently looking for an Accounts Payable Administrator for an initial 12 month maternity cover. The scope for this role will be mainly focusing on processing supplier invoices for all entities and bank reconciliation. This position will provide you with the opportunity to develop core skills and experience in a finance sector. As a fast-growing company, ersg prides itself on supporting staff who demonstrate commitment and initiative to develop their careers with us. Responsibilities include: Communicating with suppliers to process invoice / payment queries. Downloading bank statements and processing transactions in Sage200 (soon to be Sage Intacct). Performing bank reconciliations. Performing Credit card's reconciliations. Processing supplier invoices and credit notes. Preparing suggested payment List & Processing payments of supplier invoices. Reconciling supplier ledger and resolving any discrepancies. Posting Intercompany invoices where necessary. Assist with month end closing to MA. Providing supporting document for Audits. Balance Sheet reconciliations. Additional duties as necessary. About you: You ideally are a graduate with a degree in Finance, Accounting or similar. Some experience in bookkeeping preferred. Ambition to further your career in accounting and finance. Proficient with Microsoft packages - strong Excel skills. Sage 200, knowledge would be an advantageous. Multi-currency experience required but not essential. Works with a high level of accuracy and attention to detail. Good spoken and written communication skills. Good organisational and time management skills. Ability to work to deadlines and cope under pressure. This role is mostly office based so you will need to live a reasonable commutable distance from the office. ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.
Data Administrator - Hybrid working - Preston based - £15.86 PH - Weekly pay - Start ASAP Your new company You will be working for an industry-leading facilities management specialist based at Fulwood Barracks, Preston. Their aim is to modernise the living experience for our Armed Forces through housing maintenance and operational buildings across the UK. Your new role Your new role will be to provide specialist administration and data support.You will do this by working within a team, ensuring all supplier payments and client payments are requested and recorded correctly on the bespoke inhouse systems, preparing and maintaining reports required by management (through the use of MS Excel and other bespoke IT systems) and supporting the management in providing accurate data, resolving any issues that may arise.You will also be required to deal with internal and external stakeholders via written and verbal communication, handling them promptly and professionally. This will require you to investigate discrepancies and anomalies. What you'll need to succeed The ideal candidate will have excellent time management and the ability to prioritise tasks to meet tight deadlines.You will be working both in a team and independently when required. Therefore, good communication skills are imperative.You will have previously worked in an administration/coordination role which has required you to process large amounts of data and manage your workload effectively.A broad range of IT skills are essential, you will be working heavily with Microsoft packages (Excel, Word etc.)NVQ level 2 qualification in Administration or equivalent experience is required.Any experience in Accounts Payable, Commercial Administrator, Supply Chain Coordination or Data Administration is desirable. What you'll get in return In return, you will embark on a week-long office based training course before going to a hybrid-based working model where you will work 1-2 days in the office, the remaining remotely. All equipment is provided. You will be working full-time, 37.5 hours per week (Monday-Friday) on a temporary contract for 4 months. There is the potential for this to be extended dependent on your performance and business needs. There is also the potential for the role to be made permanent. You will be paid £15.86 PAYE. You will be paid weekly, every Friday. This role requires BPSS clearance, which will be carried out by the client. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Dec 10, 2024
Seasonal
Data Administrator - Hybrid working - Preston based - £15.86 PH - Weekly pay - Start ASAP Your new company You will be working for an industry-leading facilities management specialist based at Fulwood Barracks, Preston. Their aim is to modernise the living experience for our Armed Forces through housing maintenance and operational buildings across the UK. Your new role Your new role will be to provide specialist administration and data support.You will do this by working within a team, ensuring all supplier payments and client payments are requested and recorded correctly on the bespoke inhouse systems, preparing and maintaining reports required by management (through the use of MS Excel and other bespoke IT systems) and supporting the management in providing accurate data, resolving any issues that may arise.You will also be required to deal with internal and external stakeholders via written and verbal communication, handling them promptly and professionally. This will require you to investigate discrepancies and anomalies. What you'll need to succeed The ideal candidate will have excellent time management and the ability to prioritise tasks to meet tight deadlines.You will be working both in a team and independently when required. Therefore, good communication skills are imperative.You will have previously worked in an administration/coordination role which has required you to process large amounts of data and manage your workload effectively.A broad range of IT skills are essential, you will be working heavily with Microsoft packages (Excel, Word etc.)NVQ level 2 qualification in Administration or equivalent experience is required.Any experience in Accounts Payable, Commercial Administrator, Supply Chain Coordination or Data Administration is desirable. What you'll get in return In return, you will embark on a week-long office based training course before going to a hybrid-based working model where you will work 1-2 days in the office, the remaining remotely. All equipment is provided. You will be working full-time, 37.5 hours per week (Monday-Friday) on a temporary contract for 4 months. There is the potential for this to be extended dependent on your performance and business needs. There is also the potential for the role to be made permanent. You will be paid £15.86 PAYE. You will be paid weekly, every Friday. This role requires BPSS clearance, which will be carried out by the client. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Job Title: Operations Administrator Location: Bristol Salary: £23,000 - £27,000 Join one of Bristol's fastest-growing technology companies! Seeking a proactive and experienced Operations Administrator to maintain a well-organised office environment and support various administrative tasks across the business. Responsibilities: Office Coordination: Oversee office maintenance, manage supplies, and coordinate courier services. Security: Ensure office security processes are followed. Admin Support: Diary management, schedule meetings, coordinate travel and accommodation. Procurement and Payables: Process expenses, manage accounts payables. Client Liaison: Support the sales team and manage client-facing documents Experience: Proven admin experience in a fast-paced environment. Strong organisational and multitasking skills. Experience with Microsoft 365 (SharePoint, Teams). How to Apply: Interested in this exciting opportunity? Please submit your application online or reach out to Georgia Winkworth for any queries before applying.
Dec 09, 2024
Full time
Job Title: Operations Administrator Location: Bristol Salary: £23,000 - £27,000 Join one of Bristol's fastest-growing technology companies! Seeking a proactive and experienced Operations Administrator to maintain a well-organised office environment and support various administrative tasks across the business. Responsibilities: Office Coordination: Oversee office maintenance, manage supplies, and coordinate courier services. Security: Ensure office security processes are followed. Admin Support: Diary management, schedule meetings, coordinate travel and accommodation. Procurement and Payables: Process expenses, manage accounts payables. Client Liaison: Support the sales team and manage client-facing documents Experience: Proven admin experience in a fast-paced environment. Strong organisational and multitasking skills. Experience with Microsoft 365 (SharePoint, Teams). How to Apply: Interested in this exciting opportunity? Please submit your application online or reach out to Georgia Winkworth for any queries before applying.
You'll be joining the 6th largest IT Service Provider, present in more than 50 countries. From our roots in Japan, NTT DATA's mission is to facilitate business change and technology transformation across many industries for a better future for our business, people and community. Some of the projects we have supported include the digitising of The Open golf tournament and applying Formula 1 technology to support medical staff at University Hospitals Leicester. Everything we do is underpinned by our core values of 'Clients First', 'Teamwork' and 'Foresight' and we achieve these by putting people first. We support and celebrate our differences and preferences, these are what makes us unique. Some of our initiatives, collectively known as "DO Diversity", aim to create a space for us to learn and get involved in building a truly diverse environment. Our Culture & Ethnicity Network gives our colleagues a platform to share their various backgrounds; Our NINGEN programme allows the new generation of NTT DATA employees around the world to connect and shape the future of our organisation and the "City Gives Back" allows us to support our local community that has been affected by the COVID-19 pandemic...and much more! NTT DATA UK Limited is a fast growing subsidiary of an international IT services and consulting group, NTT DATA Corporation. We are undergoing a major integration process with our sister company to become one organization under a single brand, as part of a wider European group integration. Simultaneously we are undertaking the implementation of a new ERP system. The Accounts assistant role will be UK based under our "work where it works" policy, giving the flexibility to work from home, with the option to work from the office when it necessary or beneficial. The role is temporary for backfilling an existing position due to multiple projects in the business. The role will report to the Finance Manager and is expected to last up to 12 months. The incumbent is expected to have strong hands on experience within a finance department with focus on the Procure to Pay, cash management and travel expenses processes. Accounts payable experience including working with offshore team in India. Checks and approvals of the weekly payments to third party, Inter-companies, and employees Follow ups with the business about the invoice approvals and Purchase orders Bank management, raising WIRE payments, dealing with the return payments, users access etc Credit card administrator, liaising with bank and the users and month end reconciliations. Understanding of expense and purchase policies of the company Validate and process adhoc payments including follow ups with the requestors and vendors Quarterly reports related to AP and PO Application of correct VAT treatment to invoices and expenses Ad hoc reports to multiple stakeholders Managing the relationship between the travel company and the business Management of the travel and expense system (Concur) and processes and act as contact point for escalations. Hands on SAP systems experience Good Excel / financial analytical skills Experience working in a multi-national organization. Excellent attention to detail, efficient and organized Self starter and able to manage tasks with limited supervision Strong organisational, planning and interpersonal skills The focus on Clients, Teamwork and Foresight is in our DNA and we are looking for someone who shares and embodies these core values, leading by example. We don't look for finished articles. We look for people who want to continue their career growth alongside NTT DATA 's. To support your hard work and dedication, we will offer you the following: A people focused business Excellent opportunities to grow your career, including an online training platform with 3000+ courses, accessible from everywhere, to sharpen your skills. A varied client base ...And much more!
Sep 23, 2022
Full time
You'll be joining the 6th largest IT Service Provider, present in more than 50 countries. From our roots in Japan, NTT DATA's mission is to facilitate business change and technology transformation across many industries for a better future for our business, people and community. Some of the projects we have supported include the digitising of The Open golf tournament and applying Formula 1 technology to support medical staff at University Hospitals Leicester. Everything we do is underpinned by our core values of 'Clients First', 'Teamwork' and 'Foresight' and we achieve these by putting people first. We support and celebrate our differences and preferences, these are what makes us unique. Some of our initiatives, collectively known as "DO Diversity", aim to create a space for us to learn and get involved in building a truly diverse environment. Our Culture & Ethnicity Network gives our colleagues a platform to share their various backgrounds; Our NINGEN programme allows the new generation of NTT DATA employees around the world to connect and shape the future of our organisation and the "City Gives Back" allows us to support our local community that has been affected by the COVID-19 pandemic...and much more! NTT DATA UK Limited is a fast growing subsidiary of an international IT services and consulting group, NTT DATA Corporation. We are undergoing a major integration process with our sister company to become one organization under a single brand, as part of a wider European group integration. Simultaneously we are undertaking the implementation of a new ERP system. The Accounts assistant role will be UK based under our "work where it works" policy, giving the flexibility to work from home, with the option to work from the office when it necessary or beneficial. The role is temporary for backfilling an existing position due to multiple projects in the business. The role will report to the Finance Manager and is expected to last up to 12 months. The incumbent is expected to have strong hands on experience within a finance department with focus on the Procure to Pay, cash management and travel expenses processes. Accounts payable experience including working with offshore team in India. Checks and approvals of the weekly payments to third party, Inter-companies, and employees Follow ups with the business about the invoice approvals and Purchase orders Bank management, raising WIRE payments, dealing with the return payments, users access etc Credit card administrator, liaising with bank and the users and month end reconciliations. Understanding of expense and purchase policies of the company Validate and process adhoc payments including follow ups with the requestors and vendors Quarterly reports related to AP and PO Application of correct VAT treatment to invoices and expenses Ad hoc reports to multiple stakeholders Managing the relationship between the travel company and the business Management of the travel and expense system (Concur) and processes and act as contact point for escalations. Hands on SAP systems experience Good Excel / financial analytical skills Experience working in a multi-national organization. Excellent attention to detail, efficient and organized Self starter and able to manage tasks with limited supervision Strong organisational, planning and interpersonal skills The focus on Clients, Teamwork and Foresight is in our DNA and we are looking for someone who shares and embodies these core values, leading by example. We don't look for finished articles. We look for people who want to continue their career growth alongside NTT DATA 's. To support your hard work and dedication, we will offer you the following: A people focused business Excellent opportunities to grow your career, including an online training platform with 3000+ courses, accessible from everywhere, to sharpen your skills. A varied client base ...And much more!
Finance Supervisor, £30,000, PooleThe purpose of this role:As the Finance Supervisor of this well-established manufacturer, you'll play a key role within the business, supporting their small, close-knit team with accounting tasks, as well as the smooth running of the office. Reporting to the Managing Director, you'll efficiently manage the office on a day-to-day basis.As a Finance Supervisor you will:Process supplier invoices and paymentsManage Credit control and handle accounts payable and accounts receivableCoordinate staff travel arrangements and process staff expensesBe the first point of contact for all enquiries coming into the businessCoordinate all shipments both inbound and outboundOversee the day-to-day running of office and organise meetings, agendas, materials, minutes…As a Finance Supervisor your skills and experience will include:Accounting experience including accounts payable and accounts receivableFinance qualification is highly desirablePrevious experience as a Senior Office Administrator / Office ManagerDedicated, innovative and highly pragmatic.Exceptional written and verbal communication skillsStrong attention to detailBackground and BenefitsWith 30 years' experience in their industry, this global company create unique designs and bring their products to life with quality materials and streamlined manufacturing processes, supplying primarily to the aerospace sector.As well as a competitive salary of £30,000, as Finance Supervisor you'll have the opportunity to bring fresh ideas to the business and will benefit from working within a quiet, small and close-knit team, free on-site parking and regular social events.Interested?Rubicon Recruitment Group are working with our client on exclusive basis. We are committed to submitting suitable candidates for this Finance Supervisor vacancy ASAP, so please apply quickly via this advert, or for more information call Dominika.Our team reviews every application. Please ensure your CV is submitted in Microsoft Word so that we can upload your details more easily to our system. If sent as a PDF it will cause delays.INDSPE
Dec 07, 2021
Full time
Finance Supervisor, £30,000, PooleThe purpose of this role:As the Finance Supervisor of this well-established manufacturer, you'll play a key role within the business, supporting their small, close-knit team with accounting tasks, as well as the smooth running of the office. Reporting to the Managing Director, you'll efficiently manage the office on a day-to-day basis.As a Finance Supervisor you will:Process supplier invoices and paymentsManage Credit control and handle accounts payable and accounts receivableCoordinate staff travel arrangements and process staff expensesBe the first point of contact for all enquiries coming into the businessCoordinate all shipments both inbound and outboundOversee the day-to-day running of office and organise meetings, agendas, materials, minutes…As a Finance Supervisor your skills and experience will include:Accounting experience including accounts payable and accounts receivableFinance qualification is highly desirablePrevious experience as a Senior Office Administrator / Office ManagerDedicated, innovative and highly pragmatic.Exceptional written and verbal communication skillsStrong attention to detailBackground and BenefitsWith 30 years' experience in their industry, this global company create unique designs and bring their products to life with quality materials and streamlined manufacturing processes, supplying primarily to the aerospace sector.As well as a competitive salary of £30,000, as Finance Supervisor you'll have the opportunity to bring fresh ideas to the business and will benefit from working within a quiet, small and close-knit team, free on-site parking and regular social events.Interested?Rubicon Recruitment Group are working with our client on exclusive basis. We are committed to submitting suitable candidates for this Finance Supervisor vacancy ASAP, so please apply quickly via this advert, or for more information call Dominika.Our team reviews every application. Please ensure your CV is submitted in Microsoft Word so that we can upload your details more easily to our system. If sent as a PDF it will cause delays.INDSPE
