Birchrose Associates

8 job(s) at Birchrose Associates

Birchrose Associates City, London
Sep 04, 2025
Full time
The Firm An elite US law firm, renowned for its global presence and client service excellence, is looking for an experienced Legal Secretary to join their busy Litigation team in their City of London office. The Opportunity The successful Legal Secretary will provide Partners and Fee Earners with high-quality, proactive secretarial and administrative support. This role requires excellent organisational skills, attention to detail, and the ability to work effectively under pressure in a fast-paced environment. Duties to include: Full diary and inbox management for Partners and Fee Earners Coordinating complex international travel arrangements and producing itineraries Preparing, formatting, and amending lengthy legal documents and agreements Opening/closing matters and maintaining files Producing client bundles and presentations Drafting correspondence and engagement letters Managing billing, expenses, and client onboarding Coordinating and maintaining training records for the team This Legal Secretary opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 6.00pm The Requirements Previous Legal Secretarial experience within a busy Litigation team Strong communication skills with a professional, confident manner Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) Vacancy Highlights Hybrid working Competitive benefits package To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Birchrose Associates City, London
Sep 02, 2025
Contractor
The Firm Our client, a leading specialist litigation firm ranked top-tier by Legal 500 and Chambers & Partners, is seeking a Recruitment Administrator to join their team on a 12-month fixed-term contract. The Opportunity The successful Recruitment Administrator will play a key role in supporting the Recruitment Manager and acting as the first point of contact for all recruitment-related queries. This varied position will involve: Managing the careers inbox and coordinating candidate communications Advertising roles internally and externally Liaising with hiring managers, recruitment agencies, and candidates to arrange interviews Maintaining recruitment trackers, producing reports, and keeping agency agreements up to date. Assisting with the offer process, including preparing contracts and processing invoices. Supporting the implementation of a new Applicant Tracking System. Helping organise recruitment events and work experience programmes. Using LinkedIn Recruiter and other platforms to proactively source candidates. This is a full-time, 12-month fixed-term contract, working Monday - Friday, 9:30am - 5:30pm Requirements Previous administrative experience, ideally within professional services Strong organisational skills and the ability to manage multiple tasks and deadlines Excellent communication skills, both written and verbal Confident IT user with strong Excel skills and quick to learn new systems Proactive, detail-oriented, and a strong team player Vacancy Highlights Hybrid working (3 days in the office, 2 days remote) To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Birchrose Associates City, London
Sep 01, 2025
Full time
A leading, top-tier, international barristers' chamber is seeking a Personal Assistant to support their award-winning CEO in their central London office. The Opportunity The successful Personal Assistant will provide proactive and high-level secretarial and administrative support. You'll be confident managing demanding schedules, court and hearing logistics, and professional correspondence, all while working within a fast-paced and collaborative team. Duties include: Manage complex paper and digital diaries, including court schedules, client meetings, travel arrangements, and conferences Draft, format, and proofread legal documentation and correspondence with precision and consistency Liaise with court clerks, clients, and solicitors to ensure seamless coordination of hearings and deadlines Prepare and manage bundles, case files, and other court-related materials Handle confidential information with the utmost discretion and professionalism Provide billing support, tracking hours and coordinating with the fees team Act as a key point of contact for internal and external communications Use MS Office and legal systems efficiently to support the day-to-day operations of the team This Personal Assistant opportunity is a full-time, permanent role, working Monday - Friday, 9:00am - 5:30pm. The Requirements Previous experience as a Personal Assistant within a law firm Diary management, travel experience (essential) Undergraduate degree (minimum 2:1) or equivalent (essential) Vacancy Highlights Excellent benefits package A modern and spacious office space with showers, bike storage and games room, breakfast and fresh fruit Our office is well situated. We are close to tube and overground stations To be considered for this Personal Assistant opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Birchrose Associates City, London
Sep 01, 2025
Full time
The Firm A Top 40, International law firm are seeking an Executive Assistant to support their Corporate department in their City of London office. The Opportunity The successful Executive Assistant will provide Fee Earners with effective, pro-active, professional and high quality Executive Assistant support. You must demonstrate exceptional organisational skills and an ability to use your initiative at all times. Duties to include: Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc. Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries Typing and drafting client correspondence Preparation of agendas, presentations and meeting papers, including print production Coordinating the billing process on behalf of the Fee Earners' Ensure all new client matter/onboarding processes are completed accurately This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm The Requirements Previous experience in a Legal PA/Executive Assistant role is essential Experience supporting a Corporate team within a law firm Strong skills in Word, Excel and PowerPoint Vacancy Highlights Hybrid working (3 days based in the office and 2 days working from home) Excellent benefits package To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Birchrose Associates City, London
Sep 01, 2025
Full time
The Firm Our client, a well-established and highly respected law firm, are seeking a Junior Legal PA to join their team in the City of London. The Opportunity The successful Junior Legal PA will provide comprehensive secretarial and administrative support to fee earners within multiple teams. Your responsibilities will include: Ensuring client files are maintained and kept up to date Supporting fee earners with billing and time recording Creating and maintaining client records Managing diaries and scheduling meetings Organising file reviews Booking and arranging training courses Greeting visitors to the office and setting up meeting rooms Managing travel arrangements This Junior Legal PA position is a full-time, permanent role, working Monday to Friday, 9:30am to 5:30pm. Requirements Previous admin experience within a law firm (desirable) CILEX qualification (desirable) Vacancy Highlights Hybrid working Excellent benefits package To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Birchrose Associates
Sep 01, 2025
Full time
The Firm An established law firm is seeking a Conveyancing Secretary to join their team in their Central London office. The Opportunity The successful Conveyancing Secretary will provide secretarial and administrative support to Solicitors and Partners in a busy Conveyancing team. Duties to include: Audio/ copy typing of letters and forms/documents Booking appointments, arranging meetings and managing diaries Liaising with Estate Agents, Solicitors and clients where required Dealing with file opening, closing and retrieval procedures Electronic and manual filing of documents Preparing and submitting SDLT returns and Land Registry applications Attending to clients in person and on the phone Undertaking administrative tasks and assisting with case administration and preparation This Conveyancing Secretary opportunity is a full time, permanent and office based role, working Monday - Friday, 9.00am - 5.00pm The Requirements At least 3 year's experience working as a Conveyancing Secretary Residential Conveyancing experience (essential) Strong typing skills (essential) To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Birchrose Associates
Sep 01, 2025
Full time
The Firm Our client, a Top Tier Legal 500 law firm based in Holborn are seeking a Residential Property Paralegal to join their busy team. The Opportunity The successful Residential Property Paralegal will provide support to the Partners and have experience within Residential Property. Duties to include: Opening new client files Ensuring AML compliance Managing completion and post completion duties Drafting financial statements and invoices Archiving files Submitting AP1 and SDLT forms This Residential Property Paralegal opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm. Required experience Experience working within a busy Residential Property team in a law firm(essential) Vacancy highlights Hybrid working Fantastic company culture To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Birchrose Associates City, London
Sep 01, 2025
Full time
This Team Assistant role is the perfect opportunity for someone looking to kickstart their Legal PA career in a global law firm! The Firm A Top 10, Global law firm is seeking a Team Assistant to support various teams in their City of London office. The Opportunity The successful Team Assistant will work across all practice groups as well as gaining insight into the various Business Services functions within the firm. You will provide business support and administrative assistance to each practice group. Duties to include: Printing, photocopying and scanning documents Assisting with the preparation of Court/Counsel bundles Filing documents in electronic or hard copy files Assisting with expense claims, cheque requisitions and other banking related administration Email management Managing the entry of timesheets for partners Assisting with the billing administration process, creation of pre-bills, editing of bills and narratives, producing bill cover letters and ebilling set-up/submission Assisting with conflict checks, file opening forms, anti-money laundering/agreed rates forms and preparing engagement letters Assisting with the organisation of event and meeting logistics Assisting with travel bookings This Team Assistant position is a full time, permanent role, working Monday - Friday 9.30am - 5.30pm Requirements A minimum of 5 GCSEs graded A -C (essential) A minimum of 6 months' administration experience CILEX qualification (desirable) Vacancy Highlights Excellent benefits package To be considered for this opportunity please contact Birchrose Associates for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.