Survive North Yorkshire

Here at Survive we are poassionate about supporting survivors of sexual violence and abuse to heal and thrive. Could you bring your skills and experience to help our fantastic organisation? Come and join our friendly and supportive team! This role is part of the Senior Management Team working to deliver the current strategy. You will be liaising across teams to continuously improve working processes, practices and procedures at Survive. Finance Take responsibility for managing an effective and efficient finance function and producing timely reports which enable effective decision-making by the CEO and the Board. Lead on the production of the annual budget and work with others to project incoming funds. People Lead on the delivery of effective and efficient HR operations across the full employee/volunteer lifecycle and drive key initiatives and activities which contribute to Survive being a great place to work or volunteer. Support our managers, staff and volunteers with day-to-day HR needs to ensure consistency and compliance. Outline of main duties The following is a summary of the key responsibilities of the post. It is not intended to be an exhaustive list, and the post-holder may be required to carry out other duties which are appropriate to the scale and nature of the job role. Finance Provide effective oversight of the day-to-day banking, invoicing, expenses and supplier payments on Sage accounting software. Prepare and present timely and accurate financial data for the Finance and Resources Sub Committee and the Board including management accounts, cashflow monitoring, expenditure by funder, variance reporting against budget lines and live forecasts. Mange fund accounting including restricted, unrestricted and designated funds and comply with external funders requirements. Contribute to Finance and Resources Sub Committee meetings and provide advice on financial forecasts, budget planning, policy development, reserves and investments. Develop an annual budget for the year ahead and assist the Fundraising Sub Committee to produce budgets for grant proposals and scenario planning. Prepare Survive s accounts for independent examination by the appointed Accountants and hold administrative responsibility for the successful completion of the annual financial statements and the annual report, and the timely submission to the Charity Commission and Companies House. Administer the payroll for Survive employees, liaising with the outsourced payroll provider. Make the relevant payments to HMRC including the annual P11D amount. Administer the Survive pension scheme and ensure the correct contributions are paid each month . Produce financial monitoring KPIs, statistics and reports for grant applications, funders, Board of Trustees and other organisational and strategic planning as required Line manage and develop the Finance and People Administrator. People Deliver the People strand of Survive s strategy and chair People Sub Committee meetings, maintain and develop People policies and procedures. Provide training on Survive s People policies to the management team to ensure consistency and understanding. Provide support for all HR queries including applying policies appropriately. Manage staff benefits, calculating entitlements, enrolling onto schemes and answering queries. Provide information on the Survive pension scheme to staff and enrolling them into the scheme as appropriate. Source training courses as required and oversee management of Survive s e-learning accounts. Co-ordinate team training days and ad-hoc training sessions. Contribute to the monthly internal newsletter to keep the whole team informed about internal and external news, training opportunities and resources. Co-ordinate the annual health and wellbeing survey, and lead on making improvements following inputs and suggestions from the Survive team. Oversee maintenance of HR system (HR Breathe) and ensure that data is accurate, complete and up to date. Maintain existing and work towards gaining new accreditations such as Disability Confident. Support hiring managers with the recruitment process including placing adverts, receiving and anonymising applications, arranging interviews. Be part of the shortlisting and or interviewing panels as required. Prepare and deliver organisational inductions to all new employees and volunteers. Maintain and oversee efficient HR administration for the joiners and leavers processes. Monitor the data that Survive holds for staff, volunteers and trustees in order to comply with organisational policy and UK GDPR. Person Specification Finance and People Manager Qualifications Qualified by experience or hold a professional accounting qualification. HR qualification preferable. Experience, knowledge and skills Understanding of financial and HR systems (we use Sage and Breathe HR) and Microsoft Office packages. Understanding of charity finance including reporting on restricted income and expenditure and managing reserves. Experience of managing payroll and pension administration processes. Knowledge of GDPR and data management, able to handle sensitive and confidential information. Working knowledge of UK employment law and best practice. Experience of working within a management team, and reporting to Trustees. Experience of presenting financial information to a variety of audiences. Personal An interest in the work that Survive does to support survivors of sexual trauma. A commitment to uphold and work towards Survive s values including active promotion of equal opportunities, diversity and inclusive practices. Able to work independently and prioritise work effectively to meet demanding deadlines. Able to build good working relationships across a whole team. Excellent listening skills; written and verbal communication skills. A flexible approach to work and problem solving and can do attitude to get things done. An interest in continuing your own personal development and learning. Applications close on 8th September Interview date 25th September in York Post start date 1st December