Role: Temporary Senior Administrator Pay rate - 13.00 per hour Hours - 9am-5pm, Monday-Friday Location - Stirling Duration - Up until July 2024 Starting - ASAP Office Angels Stirling are currently working alongside one of our long standing clients, to recruit a Temporary Senior Administrator who will support them during a period of growth. This role is ideal for a candidate who is confident within a finance/wider business support role - the successful candidate will be self-motivated and organised and will be able to support multiple teams. Main Duties: Purchase ledger Bank reconciliation Be first point of contact for suppliers. Produce monthly Credit card reconciliation Check and arrange approval of month end payments Check and arrange approval for payroll Produce finance papers for board/committee meetings - Coordinating annual renewals - Ensure that all staff compliance/health & safety training is completed and up to date - Logging any office facilities issues - Liaising with contractors to ensure all fire/health & safety recommendations have been implemented Our ideal candidate: Good relationship management skills. Ensuring confidential data is secure and accessible. Will be able to work successfully with team members on all levels. Be skilled in budget management and monitoring. Flexible and adaptable. Will be detail orientated. Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance - if you would like to join our temporary associates team please apply today! Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Access to discount vouchers with many high street brand Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Statutory Sick Pay in the unfortunate event you find yourself under the weather Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism We're proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail. Please contact your local Office Angels branch for further information. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 25, 2024
Seasonal
Role: Temporary Senior Administrator Pay rate - 13.00 per hour Hours - 9am-5pm, Monday-Friday Location - Stirling Duration - Up until July 2024 Starting - ASAP Office Angels Stirling are currently working alongside one of our long standing clients, to recruit a Temporary Senior Administrator who will support them during a period of growth. This role is ideal for a candidate who is confident within a finance/wider business support role - the successful candidate will be self-motivated and organised and will be able to support multiple teams. Main Duties: Purchase ledger Bank reconciliation Be first point of contact for suppliers. Produce monthly Credit card reconciliation Check and arrange approval of month end payments Check and arrange approval for payroll Produce finance papers for board/committee meetings - Coordinating annual renewals - Ensure that all staff compliance/health & safety training is completed and up to date - Logging any office facilities issues - Liaising with contractors to ensure all fire/health & safety recommendations have been implemented Our ideal candidate: Good relationship management skills. Ensuring confidential data is secure and accessible. Will be able to work successfully with team members on all levels. Be skilled in budget management and monitoring. Flexible and adaptable. Will be detail orientated. Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance - if you would like to join our temporary associates team please apply today! Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Access to discount vouchers with many high street brand Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Statutory Sick Pay in the unfortunate event you find yourself under the weather Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism We're proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail. Please contact your local Office Angels branch for further information. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Role: Helpdesk Administrator Location: Cambridge, CB2 Site Based, No WFH Start Date: 22/04/2024 End Date: 03/05/2024 Rate: 13.50p/h PAYE + Holiday Hours: 37.5 hrs p/w Monday - Friday, 09:00 - 17:00 1st Step Solutions are working on behalf of a leading UK Construction Contractor that have a requirement for an Helpdesk Administrator to join them on a month contract. This is a full time office based position and you will need to be DBS cleared. Duties: Provide administration of the CAFM system to ensure we meet our contractual obligations including the management of job cards and production of reports to assist the On-Site Operations Team. Helping Subcontractors and Suppliers including dealing with electronic correspondence. Proactively liaise with Technical Staff, Supervisors, Managers and Building Users (as appropriate) to ensure accurate, relevant and timely communication is always maintained. Provide exemplar customer service to all internal and external stakeholders. Assist in the collating of and production of reports as required by Helpdesk and Helpdesk Manager including the Monthly Performance Report. Provide administrative support to Supervisory and Management staff across the contract, including but not limited to the following functions: H&S, Maintenance, Projects, Finance, Commercial, Quality and Compliance. Skills/Experience: Ability to process a high-volume data input to a high level of accuracy Responds well to on the job demands and pressure in a fast-paced ever-changing environment Ability to understand and apply contractual standards to daily delivery. Ability to work alone and self-manage your workload with strong team player skills on joining a small team. Great customer service skills Previous facilities management experience is preferable
Apr 25, 2024
Contractor
Role: Helpdesk Administrator Location: Cambridge, CB2 Site Based, No WFH Start Date: 22/04/2024 End Date: 03/05/2024 Rate: 13.50p/h PAYE + Holiday Hours: 37.5 hrs p/w Monday - Friday, 09:00 - 17:00 1st Step Solutions are working on behalf of a leading UK Construction Contractor that have a requirement for an Helpdesk Administrator to join them on a month contract. This is a full time office based position and you will need to be DBS cleared. Duties: Provide administration of the CAFM system to ensure we meet our contractual obligations including the management of job cards and production of reports to assist the On-Site Operations Team. Helping Subcontractors and Suppliers including dealing with electronic correspondence. Proactively liaise with Technical Staff, Supervisors, Managers and Building Users (as appropriate) to ensure accurate, relevant and timely communication is always maintained. Provide exemplar customer service to all internal and external stakeholders. Assist in the collating of and production of reports as required by Helpdesk and Helpdesk Manager including the Monthly Performance Report. Provide administrative support to Supervisory and Management staff across the contract, including but not limited to the following functions: H&S, Maintenance, Projects, Finance, Commercial, Quality and Compliance. Skills/Experience: Ability to process a high-volume data input to a high level of accuracy Responds well to on the job demands and pressure in a fast-paced ever-changing environment Ability to understand and apply contractual standards to daily delivery. Ability to work alone and self-manage your workload with strong team player skills on joining a small team. Great customer service skills Previous facilities management experience is preferable
Facilities Helpdesk Administrator- London Holborn- 34k Fully On site Role Are you an experienced Helpdesk Administrator looking for a new role where you can grow and progress? Are you interested in working for a company who support professional growth and progression and to work as part of a friendly supportive team? My client, a leading Facilities and Maintenance Provider are currently recruiting for an experienced Facilities Helpdesk Administrator to be based in the Holborn area. The ideal candidate will have previous experience working as a Contract Support Administrator and be looking for a position where they can grow and progress within a business. Monday - Friday Full time in the Office Key duties and responsibilities: General Helpdesk Administration Duties Raising Purchase Orders PPMS Updating client portals and databases, including statuses of jobs and tracking progress. Attending weekly / monthly meetings for WIP, Engineers tool box talks, health and safety meetings. Liaising with clients to log repairs / orders and delivery specifications onto bespoke database and arranging appropriate appointments with resident Logging jobs and dispatching to the relevant engineer / allocating and organising their diaries Liaise with suppliers and in house engineers to ensure works are carried out to specification Ordering materials for engineers Liaising with residents / clients / contractors and surveyors to provide regular updates on repairs Closing down repairs (updating notes) on inhouse database using KPIS and utilising the correct SOR codes Providing daily and weekly updates / reports to clients on completed and outstanding repairs Attending and providing feedback weekly monthly meeting with clients and internal Management Allocate reactive and planned maintenance tasks to correct resource Log all helpdesk interactions Inform management of recurrent problems Management of statutory documentation and deadlines Follow up with clients to ensure complete resolutions of issues Arranging access for subcontractors / visitors Planned preventative management
Apr 25, 2024
Full time
Facilities Helpdesk Administrator- London Holborn- 34k Fully On site Role Are you an experienced Helpdesk Administrator looking for a new role where you can grow and progress? Are you interested in working for a company who support professional growth and progression and to work as part of a friendly supportive team? My client, a leading Facilities and Maintenance Provider are currently recruiting for an experienced Facilities Helpdesk Administrator to be based in the Holborn area. The ideal candidate will have previous experience working as a Contract Support Administrator and be looking for a position where they can grow and progress within a business. Monday - Friday Full time in the Office Key duties and responsibilities: General Helpdesk Administration Duties Raising Purchase Orders PPMS Updating client portals and databases, including statuses of jobs and tracking progress. Attending weekly / monthly meetings for WIP, Engineers tool box talks, health and safety meetings. Liaising with clients to log repairs / orders and delivery specifications onto bespoke database and arranging appropriate appointments with resident Logging jobs and dispatching to the relevant engineer / allocating and organising their diaries Liaise with suppliers and in house engineers to ensure works are carried out to specification Ordering materials for engineers Liaising with residents / clients / contractors and surveyors to provide regular updates on repairs Closing down repairs (updating notes) on inhouse database using KPIS and utilising the correct SOR codes Providing daily and weekly updates / reports to clients on completed and outstanding repairs Attending and providing feedback weekly monthly meeting with clients and internal Management Allocate reactive and planned maintenance tasks to correct resource Log all helpdesk interactions Inform management of recurrent problems Management of statutory documentation and deadlines Follow up with clients to ensure complete resolutions of issues Arranging access for subcontractors / visitors Planned preventative management
Job Title: Contracts Monitoring Administrator Location: Littlemore Mental Health, Sanford Road, Oxford, OX4 4XN Shift Pattern: Monday- Friday 8am-4pm (37.5 hours a week) Pay: £14.11 per hour Trust Location: Oxford Health NHS Foundation Trust About the trust: Oxford Health NHS Foundation Trust is a community-focused organisation that provides physical and mental health services and social care with the aim of improving the health and wellbeing of all our patients and their families. Our trust provides community health, mental health and specialised health services. We operate across Oxfordshire, Buckinghamshire, Berkshire, Wiltshire, Swindon, Bath and North East Somerset (BaNES). What you'll be responsible for: Undertaking scheduled contractual audits of external service providers in line with agreed KPI's. Part of this role will be travelling and will require a clean driving license whereby you will need to attend all geographical sites completing site visits. Record and communication findings and failures using excel performance charts and date. Supporting the management and performance of contractors engaged to provide estates and facilities services; ensuring that contract credits are applied as appropriate. Assisting the procurement of suppliers to undertake estates and facilities services; including ppm/statutory/mandatory checks and tests; working with operational managers and procurement. The role will involve, but not be limited to you performing the above. You'll have the following skills/experience: Good level of all of IT packages including outlook, word and excel. Ability to use own vehicle and prepared to travel to all trust locations. Work on own initiative Use of AmaT system Knowledge of NHS cleaning and waste standards This role may require you to show evidence of vocational level 3 qualification or at least 2 years administration experience. As a member of NHS Professionals, you have fantastic benefits: Competitive pay rates- work this week, get paid next week Essential support when you need it- 24/7 365 days - call us anytime Multi locational - work across neighbouring Trusts Manage your shifts and timesheets on the go - access your "My Bank" shift portal anywhere, anytime online or through your smartphone Varied working options to suit your lifestyle - access to the Bank gives you options of ad hoc shifts or longer-term placements Training and development opportunities - Keep up with the essentials and more Build holiday allowance for every shift you work - your work life balance is important to us Stakeholder pension scheme available - a flexible future for you and yours Who are NHS Professionals? We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members. As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply. Apply Today By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas. Disclaimer Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion. NHS Professionals manage your data, please see our Privacy Notice on our website.
Apr 24, 2024
Full time
Job Title: Contracts Monitoring Administrator Location: Littlemore Mental Health, Sanford Road, Oxford, OX4 4XN Shift Pattern: Monday- Friday 8am-4pm (37.5 hours a week) Pay: £14.11 per hour Trust Location: Oxford Health NHS Foundation Trust About the trust: Oxford Health NHS Foundation Trust is a community-focused organisation that provides physical and mental health services and social care with the aim of improving the health and wellbeing of all our patients and their families. Our trust provides community health, mental health and specialised health services. We operate across Oxfordshire, Buckinghamshire, Berkshire, Wiltshire, Swindon, Bath and North East Somerset (BaNES). What you'll be responsible for: Undertaking scheduled contractual audits of external service providers in line with agreed KPI's. Part of this role will be travelling and will require a clean driving license whereby you will need to attend all geographical sites completing site visits. Record and communication findings and failures using excel performance charts and date. Supporting the management and performance of contractors engaged to provide estates and facilities services; ensuring that contract credits are applied as appropriate. Assisting the procurement of suppliers to undertake estates and facilities services; including ppm/statutory/mandatory checks and tests; working with operational managers and procurement. The role will involve, but not be limited to you performing the above. You'll have the following skills/experience: Good level of all of IT packages including outlook, word and excel. Ability to use own vehicle and prepared to travel to all trust locations. Work on own initiative Use of AmaT system Knowledge of NHS cleaning and waste standards This role may require you to show evidence of vocational level 3 qualification or at least 2 years administration experience. As a member of NHS Professionals, you have fantastic benefits: Competitive pay rates- work this week, get paid next week Essential support when you need it- 24/7 365 days - call us anytime Multi locational - work across neighbouring Trusts Manage your shifts and timesheets on the go - access your "My Bank" shift portal anywhere, anytime online or through your smartphone Varied working options to suit your lifestyle - access to the Bank gives you options of ad hoc shifts or longer-term placements Training and development opportunities - Keep up with the essentials and more Build holiday allowance for every shift you work - your work life balance is important to us Stakeholder pension scheme available - a flexible future for you and yours Who are NHS Professionals? We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members. As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply. Apply Today By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas. Disclaimer Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion. NHS Professionals manage your data, please see our Privacy Notice on our website.
Job Title: Administration Co-ordinator Location: Wrexham Salary: Up to £31,000 + 3.5% bonus! Hours: Monday to Friday - full time Join The Team! We are seeking an Administration Co-ordinator to join our clients dynamic team at a bustling industrial setting. This role is pivotal in providing top-notch administrative support to our Plant Manager, Senior Management, and Engineering Team, ensuring smooth operations and professional communication across the site. Employee Benefits: Free Parking On Site Uniform Provided Subsidised Meals on Site 10% Pension Contribution Performance Based Bonus Private Medical Cover Key Responsibilities: Serve as the backbone for our management team, offering timely administrative support. Act as the primary point of contact for facilities management, coordinating with contractors and service providers to maintain excellent site conditions. Oversee the coordination of site services such as the canteen and cleaning staff, ensuring contract compliance and addressing any issues. Manage scheduling, attendance, and action items for various meetings. Champion site and corporate communications, keeping information up-to-date and relevant. Support daily meetings by documenting actions and ensuring follow-up. Maintain inventory and order stationery supplies for the plant. Handle purchase orders and invoice processing for the management team. Organise hospitality arrangements, including refreshments, transport, and accommodation. Efficiently manage incoming and outgoing post, including courier arrangements. Coordinate inductions for site contractors and maintain accurate records. Identify and implement performance improvements across the site. Uphold strict confidentiality in all matters. What We're Looking For: A passionate organizer with a keen eye for continual improvement and high standards. Proven experience in administration, preferably within a plant or manufacturing environment. Excellent communication skills and the ability to build strong relationships. A proactive approach to problem-solving and the ability to manage multiple tasks efficiently. This Administrator Co-Ordinator role is new to our company and will evolve, offering the right candidate an exciting opportunity for growth and development. If you're ready to take on this challenging and rewarding role, apply today and help us drive success at our client's company!
Apr 24, 2024
Full time
Job Title: Administration Co-ordinator Location: Wrexham Salary: Up to £31,000 + 3.5% bonus! Hours: Monday to Friday - full time Join The Team! We are seeking an Administration Co-ordinator to join our clients dynamic team at a bustling industrial setting. This role is pivotal in providing top-notch administrative support to our Plant Manager, Senior Management, and Engineering Team, ensuring smooth operations and professional communication across the site. Employee Benefits: Free Parking On Site Uniform Provided Subsidised Meals on Site 10% Pension Contribution Performance Based Bonus Private Medical Cover Key Responsibilities: Serve as the backbone for our management team, offering timely administrative support. Act as the primary point of contact for facilities management, coordinating with contractors and service providers to maintain excellent site conditions. Oversee the coordination of site services such as the canteen and cleaning staff, ensuring contract compliance and addressing any issues. Manage scheduling, attendance, and action items for various meetings. Champion site and corporate communications, keeping information up-to-date and relevant. Support daily meetings by documenting actions and ensuring follow-up. Maintain inventory and order stationery supplies for the plant. Handle purchase orders and invoice processing for the management team. Organise hospitality arrangements, including refreshments, transport, and accommodation. Efficiently manage incoming and outgoing post, including courier arrangements. Coordinate inductions for site contractors and maintain accurate records. Identify and implement performance improvements across the site. Uphold strict confidentiality in all matters. What We're Looking For: A passionate organizer with a keen eye for continual improvement and high standards. Proven experience in administration, preferably within a plant or manufacturing environment. Excellent communication skills and the ability to build strong relationships. A proactive approach to problem-solving and the ability to manage multiple tasks efficiently. This Administrator Co-Ordinator role is new to our company and will evolve, offering the right candidate an exciting opportunity for growth and development. If you're ready to take on this challenging and rewarding role, apply today and help us drive success at our client's company!
Job Title: Customer Service Coordinator - Financial Location: Romford (RM1 2PT) Salary: Competitive Job type: Full time, Permanent Aston Group is a leading Building Services and Facilities Management company for commercial and residential clients. We are an established, family run, privately owned business that has been setting standards for efficiency, innovation, and quality since 1964. Celebrating 60 years of service excellence. The Role: As our Customer Service Coordinator - Financial, you will be responsible for carrying out a full range of administrative financial tasks to assist the day to day running of the contract, enabling the team to meet their aims and targets whilst providing excellent customer service to our clients. You will be expected to: Dealing with day-to-day telephone enquiries and issues from customers internally and externally, in a timely and professional manner, filtering calls and ensuring all messages are passed to the relevant personnel. Consult with all stakeholders as required to ensure an outstanding service is delivered and our good relationship with our customers is maintained. Promote an efficient and professional image to all customers, both internal and external whilst always maintaining a high standard of customer service Ensure all Health and Safety related information is recorded and maintained accurately within the company's Information Management Systems Ensuring all Subcontractor documents and profiles are up to date with the Astons Centralised Information Management Systems (ACIMS) Processing quotes from sub-contractors ensuring they are accurate and in line with client and Aston processes. Updating jobs with comments on the progress for current position. Closing jobs once completed by sub-contractors and an engineer. Financial completion ensuring the correct costs has been applied and all follow-on works are accounted for. Added scheduled rates to jobs completed, including materials and labour. Liaise with subcontractors and labour to ensure jobs are completed in full and confirming costs for completed elements. Completing quotations for Aston Group works as well as subcontracts works. This involves completing cost version requests on ACIMS and task price for capital works. Completing monthly valuation for completed works to client. Approving invoices submitted from the subcontractor for monthly payment. Resolving outstanding issues from completed outstand jobs. Chasing direct labour and subcontractor for historic jobs not completed. Declined jobs from client are completed in a timely manner and place back for valuation. Completion for reactive/remedial/planned maintenance works for both revenue and capital works. To ensure all policies and procedures are followed. To assist other admin roles during busy periods/holidays Complete other tasks as required to fulfill the purpose of this role. The Candidate: To be considered for our Customer Service Coordinator - Financial role, you will have the following skills and experience: Skills/Knowledge: Have financial experience in completion of quotations for additional works. Have knowledge of Customer Variation Request/Instructions. Experience with admin/financial web base portals to enable to allocate works to contractors/engineers. Administration experience working in a busy office/customer focused environment. The ability to work on Microsoft Excel and Word at intermediate level. Benefits: 22 days holiday per year in addition to Holidays and Birthday Off after one year of service Pension with 4% salary sacrifice scheme and employer contribution Death in Service benefit of 4 x salary Employee Assistance Programme Eye Care Vouchers If you feel you have the skills for the Customer Service Coordinator - Financial, please click APPLY now! NO AGENCIES PLEASE! Candidates with the experience and relevant job titles of; Customer Service Administrator, Customer Service Coordinator, Service Coordinator, Service and Operations Coordinator administrator, Office Support, Financial Assistant, Finance Administrator, Finance Customer Services, Financial Services Administrator Service Support Administrator, Client Service Support may also be considered for this role.
Apr 23, 2024
Full time
Job Title: Customer Service Coordinator - Financial Location: Romford (RM1 2PT) Salary: Competitive Job type: Full time, Permanent Aston Group is a leading Building Services and Facilities Management company for commercial and residential clients. We are an established, family run, privately owned business that has been setting standards for efficiency, innovation, and quality since 1964. Celebrating 60 years of service excellence. The Role: As our Customer Service Coordinator - Financial, you will be responsible for carrying out a full range of administrative financial tasks to assist the day to day running of the contract, enabling the team to meet their aims and targets whilst providing excellent customer service to our clients. You will be expected to: Dealing with day-to-day telephone enquiries and issues from customers internally and externally, in a timely and professional manner, filtering calls and ensuring all messages are passed to the relevant personnel. Consult with all stakeholders as required to ensure an outstanding service is delivered and our good relationship with our customers is maintained. Promote an efficient and professional image to all customers, both internal and external whilst always maintaining a high standard of customer service Ensure all Health and Safety related information is recorded and maintained accurately within the company's Information Management Systems Ensuring all Subcontractor documents and profiles are up to date with the Astons Centralised Information Management Systems (ACIMS) Processing quotes from sub-contractors ensuring they are accurate and in line with client and Aston processes. Updating jobs with comments on the progress for current position. Closing jobs once completed by sub-contractors and an engineer. Financial completion ensuring the correct costs has been applied and all follow-on works are accounted for. Added scheduled rates to jobs completed, including materials and labour. Liaise with subcontractors and labour to ensure jobs are completed in full and confirming costs for completed elements. Completing quotations for Aston Group works as well as subcontracts works. This involves completing cost version requests on ACIMS and task price for capital works. Completing monthly valuation for completed works to client. Approving invoices submitted from the subcontractor for monthly payment. Resolving outstanding issues from completed outstand jobs. Chasing direct labour and subcontractor for historic jobs not completed. Declined jobs from client are completed in a timely manner and place back for valuation. Completion for reactive/remedial/planned maintenance works for both revenue and capital works. To ensure all policies and procedures are followed. To assist other admin roles during busy periods/holidays Complete other tasks as required to fulfill the purpose of this role. The Candidate: To be considered for our Customer Service Coordinator - Financial role, you will have the following skills and experience: Skills/Knowledge: Have financial experience in completion of quotations for additional works. Have knowledge of Customer Variation Request/Instructions. Experience with admin/financial web base portals to enable to allocate works to contractors/engineers. Administration experience working in a busy office/customer focused environment. The ability to work on Microsoft Excel and Word at intermediate level. Benefits: 22 days holiday per year in addition to Holidays and Birthday Off after one year of service Pension with 4% salary sacrifice scheme and employer contribution Death in Service benefit of 4 x salary Employee Assistance Programme Eye Care Vouchers If you feel you have the skills for the Customer Service Coordinator - Financial, please click APPLY now! NO AGENCIES PLEASE! Candidates with the experience and relevant job titles of; Customer Service Administrator, Customer Service Coordinator, Service Coordinator, Service and Operations Coordinator administrator, Office Support, Financial Assistant, Finance Administrator, Finance Customer Services, Financial Services Administrator Service Support Administrator, Client Service Support may also be considered for this role.
Administrator Location: Head Office - Woodford Green Hours: 38 hours per week Salary: £22,667 Ambient Support is a registered UK charity with over 25 years' experience in providing care and support services for older people, people with a mental health need and people with a learning disability. We have a fantastic new opportunity for you to join our administration department. You will be part of a dynamic friendly team, we are looking for someone who is a team player, IT literate, organised, pays attention to detail, ability to prioritise your workload and has good communication skills. PRINCIPAL ACCOUNTABILITIES: Facilities & Office Administration Act as keyholder responsible for opening/closing the office and un-setting/setting the burglar alarm. Answer incoming calls via the main switchboard and ensure these are handled speedily and effectively. Communicate with external and internal contacts over the telephone and deal with enquiries as appropriate. Deal with incoming and outgoing mail at the Woodford Office including opening and distributing incoming mail and arranging for the franking and despatch of outgoing mail on daily basis (including Special Delivery items when required). Deal with franking machine issues including system updates, account top-ups and resolving maintenance queries. Keep post room pigeonholes updated for staff and services. Manage the general enquiries inbox by accessing regularly and forwarding messages to the appropriate Managers and staff members. Respond to miscellaneous enquiries on behalf of the organisation. Respond to live website enquiries via the 'chat' facility to provide information and advice as required. Oversee the office attendance spreadsheet, issue reminders to staff to complete their working pattern details each week (office and home working days) and check attendance of staff in the office to produce the daily Fire Evacuation list. Ensure the safe keeping of facilities keys and visitor fobs for the Woodford Office. Program access fobs for new staff when required and ensure leavers' fobs are returned and cancelled/reprogrammed as necessary. Deal with car park queries, ensure company car park rules are adhered to and co-ordinate any visitor parking and booking procedures that are put in place. Book internal meeting rooms as requested via the Outlook calendar booking system. Ensure meeting rooms are kept clean and tidy. Deal with general issues that arise in the Woodford Office, e.g. deliveries, greeting visitors etc. Call out contractors and engineers for building maintenance and problems with office equipment when necessary. Monitor stocks of hospitality supplies, submit regular online orders and purchase any additional items when required. Assist with catering for meetings as necessary. Deal with minor maintenance issues for kitchen equipment (e.g. regularly descale water boilers/kettles, resolve dishwasher issues etc.). Act as First Aider and Fire Warden after undergoing appropriate training. Keep all first aid boxes properly stocked and ensure fire safety procedures are carried out, including regular testing of fire alarm and emergency lighting. Corporate Administration Play a key admin role in the maintenance of information systems, including document management, intranet, care management etc. Upload/update policies and other documents on the staff intranet and document management system as requested. Update index of policies when required. Produce and update various documents in the required format ensuring a good standard of presentation. Deal with internal award nominations via the company intranet and organise certificates and prizes as necessary. Produce laminated certificates and letters each month for all staff receiving long service awards. Deal with requests for distribution of corporate merchandise to regional services and monitor stock control. Input service user survey responses onto online system if hard copies or scanned forms are received. Attend occasional operational management meetings (usually via Teams), take action notes and deal with associated tasks. Log and process Board Member expenses and occasionally assist with credit card reconciliations for management. Maintain files for statutory company records & Board documents etc as required (electronic and hard copies). Assist with periodic large-scale mailings to staff, service users, relatives, local authorities etc. Assist with arrangements for corporate events, external meetings, travel and accommodation etc. when required. Provide support with printing, photocopying, laminating and scanning documents as requested. Undertake ad hoc administrative tasks in support of the Executive Administration Manager and management as required. General Deputise/cover for other Administration staff when necessary. Act at all times in accordance with Ambient Support's Equal Opportunities Policy. The duties of this post as given above are indicative only as the postholder will be expected to adopt a flexible approach to the role. Some aspects of this role will be of a highly confidential nature and tasks will sometimes involve tight deadlines. In return for your hard work, we offer our Administrator: Basic entitlement is 22 days (pro rata to hours worked). Bank Holidays are in addition. Extensive access and support to recognised qualifications. Employee benefit discount scheme Access to our Employee Assistance Programme (EAP) Want to take your first steps to join a new rewarding career? - Click apply Ref: INDLP
Apr 23, 2024
Full time
Administrator Location: Head Office - Woodford Green Hours: 38 hours per week Salary: £22,667 Ambient Support is a registered UK charity with over 25 years' experience in providing care and support services for older people, people with a mental health need and people with a learning disability. We have a fantastic new opportunity for you to join our administration department. You will be part of a dynamic friendly team, we are looking for someone who is a team player, IT literate, organised, pays attention to detail, ability to prioritise your workload and has good communication skills. PRINCIPAL ACCOUNTABILITIES: Facilities & Office Administration Act as keyholder responsible for opening/closing the office and un-setting/setting the burglar alarm. Answer incoming calls via the main switchboard and ensure these are handled speedily and effectively. Communicate with external and internal contacts over the telephone and deal with enquiries as appropriate. Deal with incoming and outgoing mail at the Woodford Office including opening and distributing incoming mail and arranging for the franking and despatch of outgoing mail on daily basis (including Special Delivery items when required). Deal with franking machine issues including system updates, account top-ups and resolving maintenance queries. Keep post room pigeonholes updated for staff and services. Manage the general enquiries inbox by accessing regularly and forwarding messages to the appropriate Managers and staff members. Respond to miscellaneous enquiries on behalf of the organisation. Respond to live website enquiries via the 'chat' facility to provide information and advice as required. Oversee the office attendance spreadsheet, issue reminders to staff to complete their working pattern details each week (office and home working days) and check attendance of staff in the office to produce the daily Fire Evacuation list. Ensure the safe keeping of facilities keys and visitor fobs for the Woodford Office. Program access fobs for new staff when required and ensure leavers' fobs are returned and cancelled/reprogrammed as necessary. Deal with car park queries, ensure company car park rules are adhered to and co-ordinate any visitor parking and booking procedures that are put in place. Book internal meeting rooms as requested via the Outlook calendar booking system. Ensure meeting rooms are kept clean and tidy. Deal with general issues that arise in the Woodford Office, e.g. deliveries, greeting visitors etc. Call out contractors and engineers for building maintenance and problems with office equipment when necessary. Monitor stocks of hospitality supplies, submit regular online orders and purchase any additional items when required. Assist with catering for meetings as necessary. Deal with minor maintenance issues for kitchen equipment (e.g. regularly descale water boilers/kettles, resolve dishwasher issues etc.). Act as First Aider and Fire Warden after undergoing appropriate training. Keep all first aid boxes properly stocked and ensure fire safety procedures are carried out, including regular testing of fire alarm and emergency lighting. Corporate Administration Play a key admin role in the maintenance of information systems, including document management, intranet, care management etc. Upload/update policies and other documents on the staff intranet and document management system as requested. Update index of policies when required. Produce and update various documents in the required format ensuring a good standard of presentation. Deal with internal award nominations via the company intranet and organise certificates and prizes as necessary. Produce laminated certificates and letters each month for all staff receiving long service awards. Deal with requests for distribution of corporate merchandise to regional services and monitor stock control. Input service user survey responses onto online system if hard copies or scanned forms are received. Attend occasional operational management meetings (usually via Teams), take action notes and deal with associated tasks. Log and process Board Member expenses and occasionally assist with credit card reconciliations for management. Maintain files for statutory company records & Board documents etc as required (electronic and hard copies). Assist with periodic large-scale mailings to staff, service users, relatives, local authorities etc. Assist with arrangements for corporate events, external meetings, travel and accommodation etc. when required. Provide support with printing, photocopying, laminating and scanning documents as requested. Undertake ad hoc administrative tasks in support of the Executive Administration Manager and management as required. General Deputise/cover for other Administration staff when necessary. Act at all times in accordance with Ambient Support's Equal Opportunities Policy. The duties of this post as given above are indicative only as the postholder will be expected to adopt a flexible approach to the role. Some aspects of this role will be of a highly confidential nature and tasks will sometimes involve tight deadlines. In return for your hard work, we offer our Administrator: Basic entitlement is 22 days (pro rata to hours worked). Bank Holidays are in addition. Extensive access and support to recognised qualifications. Employee benefit discount scheme Access to our Employee Assistance Programme (EAP) Want to take your first steps to join a new rewarding career? - Click apply Ref: INDLP
Do you have Operations Admin experience and looking for a fast paced, highly varied new challenge? Do you have a natural flair and passion for providing outstanding service to both internal and external customers? Would you like to work for a company that offers a friendly, collaborative, team working environment? Then we have just the role for you Office Angels are collaborating exclusively with a fast paced and innovative team for a Permanent Operations Administrator. The role is perfect for someone who has proven experience in a similar role, is naturally IT savvy and is looking for a new challenge. Based in Auchtermuchty (being able to drive is advantageous as this is not in a common public transport route), salary up to £27,000 per annum depending on experience. The core hours are Monday - Friday, 8.30am-4.30pm. This is a fully office based role and non-negotiable so please don't apply if you require remote or hybrid working. Role Overview You will work alongside five other Help Desk Administrators to provide a first line of support for technical, Building Management and Facilities Services. You must be experienced in a similar role, ideally facilities help desk role, be tech savvy and will see through all issues from initial log through to final resolution, ensuring excellent customer service each time. You will have excellent spelling and grammar, good knowledge of Microsoft platforms and software and take real pride in your work and enjoy going the extra mile. This is a fast paced and busy Help Desk role which is why previous experience is essential as you need to hit the ground running. The company offers great opportunities for hard workers that are keen to build their career long term and progress. Duties include: First point of contact for incoming telephone calls. Accurately process enquiries, resolving queries where possible Schedule contractor visits with clients (often emergency call outs) Liaise with contractors, client representatives, and the full team including engineers Ensure Contractors are aware of outstanding issues and deal with them in a timely manner Ensure Clients are updated with progress of works Liaise with Sales team to allocate engineers to projects, potentially assisting with typing up and following up quotes Consistently update the Field Management and Tracking systems Organise accommodation and transport (ferries/flights) for engineering team Provide excellent customer service and maintain strong working relationships with clients Take inventory and order office supplies as needed The key skills needed to be a real success in this role are: Ability to be extremely organised, multitask and understand business critical priorities is a must Must be well organised and familiar with MS Office programs as well as being able to pick up systems with ease - multiple operating systems will be used simultaneously in this role Similar experience in previous roles preferred however full training will be given This is an incredibly fast paced role therefore having the ability to work under pressure is paramount Good geographical knowledge of Scotland as the engineers need to be posted across the country with minimum wait times/disruption to clients This role is immediately available so please reach out to ASAP or call the branch on for further information. We anticipate a high volume of applicants for this role, we regret we may not be able to respond to all applicants individually. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 22, 2024
Full time
Do you have Operations Admin experience and looking for a fast paced, highly varied new challenge? Do you have a natural flair and passion for providing outstanding service to both internal and external customers? Would you like to work for a company that offers a friendly, collaborative, team working environment? Then we have just the role for you Office Angels are collaborating exclusively with a fast paced and innovative team for a Permanent Operations Administrator. The role is perfect for someone who has proven experience in a similar role, is naturally IT savvy and is looking for a new challenge. Based in Auchtermuchty (being able to drive is advantageous as this is not in a common public transport route), salary up to £27,000 per annum depending on experience. The core hours are Monday - Friday, 8.30am-4.30pm. This is a fully office based role and non-negotiable so please don't apply if you require remote or hybrid working. Role Overview You will work alongside five other Help Desk Administrators to provide a first line of support for technical, Building Management and Facilities Services. You must be experienced in a similar role, ideally facilities help desk role, be tech savvy and will see through all issues from initial log through to final resolution, ensuring excellent customer service each time. You will have excellent spelling and grammar, good knowledge of Microsoft platforms and software and take real pride in your work and enjoy going the extra mile. This is a fast paced and busy Help Desk role which is why previous experience is essential as you need to hit the ground running. The company offers great opportunities for hard workers that are keen to build their career long term and progress. Duties include: First point of contact for incoming telephone calls. Accurately process enquiries, resolving queries where possible Schedule contractor visits with clients (often emergency call outs) Liaise with contractors, client representatives, and the full team including engineers Ensure Contractors are aware of outstanding issues and deal with them in a timely manner Ensure Clients are updated with progress of works Liaise with Sales team to allocate engineers to projects, potentially assisting with typing up and following up quotes Consistently update the Field Management and Tracking systems Organise accommodation and transport (ferries/flights) for engineering team Provide excellent customer service and maintain strong working relationships with clients Take inventory and order office supplies as needed The key skills needed to be a real success in this role are: Ability to be extremely organised, multitask and understand business critical priorities is a must Must be well organised and familiar with MS Office programs as well as being able to pick up systems with ease - multiple operating systems will be used simultaneously in this role Similar experience in previous roles preferred however full training will be given This is an incredibly fast paced role therefore having the ability to work under pressure is paramount Good geographical knowledge of Scotland as the engineers need to be posted across the country with minimum wait times/disruption to clients This role is immediately available so please reach out to ASAP or call the branch on for further information. We anticipate a high volume of applicants for this role, we regret we may not be able to respond to all applicants individually. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Facilities & Contracts Administrator Salary: £25k+ DOE Location: Leeds, West Yorkshire Full Time, Permanent Opportunity We are looking for a dynamic and experienced facilities expert to work alongside their professional team. The company has been working in the UK for over 60 years and are experts within Facilities management in the construction and support sectors. This is an amazing opportunity to work within an efficient and tested process, to continue your growth and development within the facilities industry. The Key Duties of the Facilities Administrator Helpdesk operator / Work Scheduler - CAFM System; Receiving and prioritising incoming Reactive tasks in accordance with contract specific SLAs; Preparing, loading and disseminating PPM tasks; Distributing work efficiently to the correct engineering workforce; Monitoring the status of all jobs on a daily basis and reassigning priorities as required; Preparing and distributing reports to the required frequencies: daily, weekly, monthly; Monitoring the completion time of jobs and chasing; Liaising with engineers regarding job completions; Raising purchase orders; Liaising with sub-contractors; The Key Challenges of the Facilities Administrator Experience in the operation of a CAFM (Computer Aided Facilities Management) system would be an advantage. Training will be given Excellent PC skills and the use of MS Office in particular MS Word and MS Excel Experience in a Help desk environment would be a distinct advantage Minimum of 2 years' experience in providing administrative support. A good knowledge of administrative disciplines including filing and record keeping If you are interested in the role, and want to know more, please apply or call the Leeds Office Services team for more information. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Apr 22, 2024
Full time
Facilities & Contracts Administrator Salary: £25k+ DOE Location: Leeds, West Yorkshire Full Time, Permanent Opportunity We are looking for a dynamic and experienced facilities expert to work alongside their professional team. The company has been working in the UK for over 60 years and are experts within Facilities management in the construction and support sectors. This is an amazing opportunity to work within an efficient and tested process, to continue your growth and development within the facilities industry. The Key Duties of the Facilities Administrator Helpdesk operator / Work Scheduler - CAFM System; Receiving and prioritising incoming Reactive tasks in accordance with contract specific SLAs; Preparing, loading and disseminating PPM tasks; Distributing work efficiently to the correct engineering workforce; Monitoring the status of all jobs on a daily basis and reassigning priorities as required; Preparing and distributing reports to the required frequencies: daily, weekly, monthly; Monitoring the completion time of jobs and chasing; Liaising with engineers regarding job completions; Raising purchase orders; Liaising with sub-contractors; The Key Challenges of the Facilities Administrator Experience in the operation of a CAFM (Computer Aided Facilities Management) system would be an advantage. Training will be given Excellent PC skills and the use of MS Office in particular MS Word and MS Excel Experience in a Help desk environment would be a distinct advantage Minimum of 2 years' experience in providing administrative support. A good knowledge of administrative disciplines including filing and record keeping If you are interested in the role, and want to know more, please apply or call the Leeds Office Services team for more information. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Maintenance Administrator Wimbledon Up to £32,000 plus 5% bonus Full-Time Permanent 8.30-5.30 Mon-Fri Office based Benefits - 23 days holiday + 3 at Christmas (not inclusive of bank holidays) (increases with length of service) - Life Assurance x1 basic salary - Option to opt into company funded Private Medical Insurance with Vitality Health - Pension contributions - 5%EE, 3% ER (increases with length of service) - Access to Beam our benefits platform - BUPA Employee Assistance Programme and Cash Plan - Other benefits include: cycle scheme, workplace nursery benefit, season ticket loans, enhanced parental leave, wellbeing and mental health services etc. Our client is looking for someone who understands commercial & residential maintenance/facilities. You will be arranging contractors, dealing with all paperwork covering a variety of team support tasks, from assisting with proposals for winning new business and renewals, to processing engineer time sheets and raising purchase orders and invoices. You will also be responsible for coordinating the Engineers and specialist contractors, which involves responding to phone calls from clients and booking both scheduled and emergency call outs. Key Responsibilities Maintenance Administrator: • Checking Sub-Contractor and Supplier invoices, ensuring they correspond with job/contract and purchase Order. • Re-charging at the agreed contractual rate where necessary. • Raising invoices for emergency call-outs, variation works and annual maintenance charges at agreed frequencies. • Ensure that all engineers and specialist contractors complete scheduled works and issuing of job reports in a timely manner. • Processing and collating labour load and expenses relating to call-outs and planned maintenance site visits. • Ensuring that engineers issue their expenses weekly and information is accurate. • Taking and logging emergency call-outs and arranging for relevant engineer or sub-contractor to attend. Keeping the client informed of engineers' approximate arrival. • Following up on status of call-out and ensuring a fully completed job report sheet is provided for issuing to the client. • Co-ordination of the engineers and specialist contractors to sites, ensuring they can feasibly travel between call-outs within agreed client timescales. • Assist with the ordering of parts, spares for sites. • Update and monitor clients assets per the clients' contract within the maintenance systems, in addition to reporting to the Operations Manager frequent failed assets for client reports and visits. • Organisation of work packages from specifications for tenders and subsequent orders to suppliers and develop strong relationships with key subcontractors and suppliers. Key Requirements for the Maintenance Administrator: Experience of using Maintenance Management Software is essential, with experience of using JobLogic Management Software preferred. Ideally you will have experience of a similar coordination or admin role in an M&E company or Facilities department. You will have excellent office administration skills, such as typing, MS Word and strong MS Excel skills. A flexible, team working attitude is essential, as well as strong customer service skills. Strong English language skills are a must, both written and verbal, as well as an excellent phone manner. Able to communicate effectively A flexible, team working attitude Strong customer service skills Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.
Apr 22, 2024
Full time
Maintenance Administrator Wimbledon Up to £32,000 plus 5% bonus Full-Time Permanent 8.30-5.30 Mon-Fri Office based Benefits - 23 days holiday + 3 at Christmas (not inclusive of bank holidays) (increases with length of service) - Life Assurance x1 basic salary - Option to opt into company funded Private Medical Insurance with Vitality Health - Pension contributions - 5%EE, 3% ER (increases with length of service) - Access to Beam our benefits platform - BUPA Employee Assistance Programme and Cash Plan - Other benefits include: cycle scheme, workplace nursery benefit, season ticket loans, enhanced parental leave, wellbeing and mental health services etc. Our client is looking for someone who understands commercial & residential maintenance/facilities. You will be arranging contractors, dealing with all paperwork covering a variety of team support tasks, from assisting with proposals for winning new business and renewals, to processing engineer time sheets and raising purchase orders and invoices. You will also be responsible for coordinating the Engineers and specialist contractors, which involves responding to phone calls from clients and booking both scheduled and emergency call outs. Key Responsibilities Maintenance Administrator: • Checking Sub-Contractor and Supplier invoices, ensuring they correspond with job/contract and purchase Order. • Re-charging at the agreed contractual rate where necessary. • Raising invoices for emergency call-outs, variation works and annual maintenance charges at agreed frequencies. • Ensure that all engineers and specialist contractors complete scheduled works and issuing of job reports in a timely manner. • Processing and collating labour load and expenses relating to call-outs and planned maintenance site visits. • Ensuring that engineers issue their expenses weekly and information is accurate. • Taking and logging emergency call-outs and arranging for relevant engineer or sub-contractor to attend. Keeping the client informed of engineers' approximate arrival. • Following up on status of call-out and ensuring a fully completed job report sheet is provided for issuing to the client. • Co-ordination of the engineers and specialist contractors to sites, ensuring they can feasibly travel between call-outs within agreed client timescales. • Assist with the ordering of parts, spares for sites. • Update and monitor clients assets per the clients' contract within the maintenance systems, in addition to reporting to the Operations Manager frequent failed assets for client reports and visits. • Organisation of work packages from specifications for tenders and subsequent orders to suppliers and develop strong relationships with key subcontractors and suppliers. Key Requirements for the Maintenance Administrator: Experience of using Maintenance Management Software is essential, with experience of using JobLogic Management Software preferred. Ideally you will have experience of a similar coordination or admin role in an M&E company or Facilities department. You will have excellent office administration skills, such as typing, MS Word and strong MS Excel skills. A flexible, team working attitude is essential, as well as strong customer service skills. Strong English language skills are a must, both written and verbal, as well as an excellent phone manner. Able to communicate effectively A flexible, team working attitude Strong customer service skills Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.
We now have an exciting opportunity for a Commercial Administrator to join our team at our office in Dartford, Kent. It's a fun and sociable office which promotes an inclusive culture however we do however operate a hybrid working culture, and this means we can offer you flexibility with a mix of working from home and time in the office. Rydon is a successful construction, development, maintenance, investment and management group operating throughout England, predominantly in London and the southern counties. We are a dynamic, multi talented organisation, working across a wide range of sectors within the built environment. Rydon Maintenance is an expanding division of the Rydon Group and is successfully providing hard facilities management services to a variety of clients, predominantly within the healthcare and housing association sectors. Job Purpose We now have an exciting opportunity for a Commercial Administrator to join our maintenance team in Dartford, Kent. As part of the role you will assist our Quantity Surveyors with the execution of commercial, financial and contractual compliant performance. The primary responsibilities will be to manage the monthly subcontractor payment runs, ensuring all subcontractor payments are released for subsequent approval at the appropriate time and to deliver an efficient and professional administration support to the Commercial team. You will assist the Commercial Manager in providing accurate, reliable financial and commercial processes and reports and be responsible for day to day commercial and administrative duties. These will include processing jobs completed ready for invoicing, liaising with subcontractors and suppliers with any queries in relation to invoices and account reviews. You will also create and analyse commercial data and reports; reporting on performance to the Commercial Manager and running regular checks on various commercial matters such as job margins and cost control. This is a superb opportunity for further personal growth and development. If you re looking for a varied, fast paced and fun working environment and have the skills to make a positive difference we d strongly encourage you to apply. Experience Required The preferred candidate will have excellent attention to detail and be able to demonstrate good numeracy skills. Ideally you will have a previous administration experience and have a very good understanding of the use of Microsoft Office Packages such as Microsoft Excel and Outlook. Above all, the preferred candidate should be keen to work as part of a team, have excellent communication skills (written and verbal), be confident to liaise and build relationships with internal and external clients and be looking for a rewarding career with opportunities for personal development. If the above sounds like you then we'd strongly encourage you to apply. Additional Information As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To apply online, please use the 'apply for this job link' at the top of this page to be redirected to our dedicated careers page to complete your application
Sep 19, 2022
Full time
We now have an exciting opportunity for a Commercial Administrator to join our team at our office in Dartford, Kent. It's a fun and sociable office which promotes an inclusive culture however we do however operate a hybrid working culture, and this means we can offer you flexibility with a mix of working from home and time in the office. Rydon is a successful construction, development, maintenance, investment and management group operating throughout England, predominantly in London and the southern counties. We are a dynamic, multi talented organisation, working across a wide range of sectors within the built environment. Rydon Maintenance is an expanding division of the Rydon Group and is successfully providing hard facilities management services to a variety of clients, predominantly within the healthcare and housing association sectors. Job Purpose We now have an exciting opportunity for a Commercial Administrator to join our maintenance team in Dartford, Kent. As part of the role you will assist our Quantity Surveyors with the execution of commercial, financial and contractual compliant performance. The primary responsibilities will be to manage the monthly subcontractor payment runs, ensuring all subcontractor payments are released for subsequent approval at the appropriate time and to deliver an efficient and professional administration support to the Commercial team. You will assist the Commercial Manager in providing accurate, reliable financial and commercial processes and reports and be responsible for day to day commercial and administrative duties. These will include processing jobs completed ready for invoicing, liaising with subcontractors and suppliers with any queries in relation to invoices and account reviews. You will also create and analyse commercial data and reports; reporting on performance to the Commercial Manager and running regular checks on various commercial matters such as job margins and cost control. This is a superb opportunity for further personal growth and development. If you re looking for a varied, fast paced and fun working environment and have the skills to make a positive difference we d strongly encourage you to apply. Experience Required The preferred candidate will have excellent attention to detail and be able to demonstrate good numeracy skills. Ideally you will have a previous administration experience and have a very good understanding of the use of Microsoft Office Packages such as Microsoft Excel and Outlook. Above all, the preferred candidate should be keen to work as part of a team, have excellent communication skills (written and verbal), be confident to liaise and build relationships with internal and external clients and be looking for a rewarding career with opportunities for personal development. If the above sounds like you then we'd strongly encourage you to apply. Additional Information As a well established, progressive company we are committed to attracting and retaining individuals by offering an excellent benefits package that includes a wide range of core and voluntary benefits. Rydon is an equal opportunities employer and promotes diversity in employment. Successful candidates will be selected solely on their ability to carry out the duties of the post. To apply online, please use the 'apply for this job link' at the top of this page to be redirected to our dedicated careers page to complete your application
Job Title: Facilities Administrator Location: Role will be initially based in Wythenshawe office but on 14th March 2022 the role will move to being based in new Warrington office Salary: Up to £25,000 (depending on experience) + pension, free parking, 21 days holiday Full Time and Permanent Monday to Friday - 8.00am-5.00pm My client is a successful SME facilities and related support services business with an expanding client base across the UK. They provide Mechanical and Electrical Maintenance to various clients throughout the UK. They do this through their own engineers and also sub-contractors. They are actively looking to recruit an Facilities Administrator. The role will be initially based from our clients office in Wythenshawe but our client are moving on 14th March to a new office in Warrington, so they are looking for someone who can work short term in Wythenshawe and then permanently in Warrington. This role is a vital to our clients continued success, it involves working closely with other members of staff, to assist with the smooth running of their clients web systems. Job Duties and Responsibilities: ·Ensuring all calls from clients into the office are dealt with correctly and monitored and the clients kept updated and calls passed on to Engineers ·Scanning documents and maintaining records within our clients in house document management system ·Proactively managing their clients various systems, uploading paperwork and closing jobs, ensuring jobs are closed within SLA's ·Producing reports daily from our clients systems, ensuring that these are updated and sent out to managers for review ·Liaising with Technical Managers to ensure engineers paperwork is correct and ready to be uploaded to clients systems ·Check and approve all timesheet submission electronically ·Assist in the management of subcontractors where required, including raising PO's, chasing paperwork and renewal quotations ·Collate sickness / absence reports and collate all overtime information ·Ensure vital information is provided to other departments i.e. contracts managers and estimating department ·Other ad hoc duties as required Desired Skills / Attributes: ·Strong IT skills, competent user of Microsoft Office, including Outlook, Word and Excel ·Excellent organisational and communication skills ·Minimum of 2 years experience of working in a busy office environment ·Good telephone manner ·Excellent attention to detail ·Background in a facilities / maintenance sector and used to dealing with engineers / subcontractors would be ideal but not essential Ideally candidates will drive and have their own vehicle as the role will initially based in Wythenshawe but on 14th March 2022 the role will permanently move to our clients new office in Warrington. If you believe this fits with your own experience please send your full and up to date CV to Jonathan Sweasey at PDA Search and Selection.
Feb 21, 2022
Full time
Job Title: Facilities Administrator Location: Role will be initially based in Wythenshawe office but on 14th March 2022 the role will move to being based in new Warrington office Salary: Up to £25,000 (depending on experience) + pension, free parking, 21 days holiday Full Time and Permanent Monday to Friday - 8.00am-5.00pm My client is a successful SME facilities and related support services business with an expanding client base across the UK. They provide Mechanical and Electrical Maintenance to various clients throughout the UK. They do this through their own engineers and also sub-contractors. They are actively looking to recruit an Facilities Administrator. The role will be initially based from our clients office in Wythenshawe but our client are moving on 14th March to a new office in Warrington, so they are looking for someone who can work short term in Wythenshawe and then permanently in Warrington. This role is a vital to our clients continued success, it involves working closely with other members of staff, to assist with the smooth running of their clients web systems. Job Duties and Responsibilities: ·Ensuring all calls from clients into the office are dealt with correctly and monitored and the clients kept updated and calls passed on to Engineers ·Scanning documents and maintaining records within our clients in house document management system ·Proactively managing their clients various systems, uploading paperwork and closing jobs, ensuring jobs are closed within SLA's ·Producing reports daily from our clients systems, ensuring that these are updated and sent out to managers for review ·Liaising with Technical Managers to ensure engineers paperwork is correct and ready to be uploaded to clients systems ·Check and approve all timesheet submission electronically ·Assist in the management of subcontractors where required, including raising PO's, chasing paperwork and renewal quotations ·Collate sickness / absence reports and collate all overtime information ·Ensure vital information is provided to other departments i.e. contracts managers and estimating department ·Other ad hoc duties as required Desired Skills / Attributes: ·Strong IT skills, competent user of Microsoft Office, including Outlook, Word and Excel ·Excellent organisational and communication skills ·Minimum of 2 years experience of working in a busy office environment ·Good telephone manner ·Excellent attention to detail ·Background in a facilities / maintenance sector and used to dealing with engineers / subcontractors would be ideal but not essential Ideally candidates will drive and have their own vehicle as the role will initially based in Wythenshawe but on 14th March 2022 the role will permanently move to our clients new office in Warrington. If you believe this fits with your own experience please send your full and up to date CV to Jonathan Sweasey at PDA Search and Selection.
*Do you thrive on providing a first-class Customer Service? *Would you like to pursue a career within Facilities? *Do you have a natural flair and passion for facilities management and fantastic customer service and administration skills? Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a Permanent Facilities Help Desk Administrator. The role is perfect for someone who has proven experience in a similar role in customer service and has an interest in facilities and is naturally IT savvy and is looking for a new challenge. Based in West Lothian, salary up to £20,000 - £22,000 per annum depending on experience. The core hours are Monday - Friday, 9am-5.30pm. Role Overview You will work alongside this vibrant Help Desk Administrator team to provide a first line of support for technical, Building Management and Facilities Services. You must be experienced in customer service and a similar facility help desk role would be beneficial as well as IT savvy. You will see through all issues from initial log through to final resolution, ensuring excellent customer service each time. You will have excellent spelling and grammar, good knowledge of Microsoft platforms and software and take real pride in your work and enjoy going the extra mile. This is a fast paced and busy Help Desk role which is why previous experience is essential as you need to hit the ground running. The company offers great opportunities for hard workers that are keen to build their career long term and progress. Duties include: First point of contact for incoming telephone calls. Accurately process enquiries, resolving concerns where possible or distributing call back requests to the relevant department with key information Responding to helpdesk queries and ensuring they are logged correctly in line with each client's contract on our clients management system Follow up on queries and plan engineer or sub-contractor attendance as required Liaise with contractors, client representatives, and the full team including engineers Ensure Contractors are aware of outstanding issues and are dealing with them in a timely manner Ensure Clients are updated with progress of works Appropriately escalate any issues where suppliers and engineers have failed to respond within contract timescales Assist with producing engineer/sub-contractor quotations Process reports for engineers, highlighting working hours and material costs Any other Ad hoc duties as required Skills and Experience required: Previous experience within a facilities or commercial FM helpdesk role is preferred Previous Help Desk and Administration experience preferred Excellent communication skills - both written and verbal Customer service experience Good working knowledge of Microsoft office and Microsoft Teams Ability to work on own initiative and as a part of a team Interested? Please call Nadia at Office Angels Livingston today or send your CV to Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Feb 21, 2022
Full time
*Do you thrive on providing a first-class Customer Service? *Would you like to pursue a career within Facilities? *Do you have a natural flair and passion for facilities management and fantastic customer service and administration skills? Office Angels Livingston are collaborating exclusively with a fast paced and innovative team for a Permanent Facilities Help Desk Administrator. The role is perfect for someone who has proven experience in a similar role in customer service and has an interest in facilities and is naturally IT savvy and is looking for a new challenge. Based in West Lothian, salary up to £20,000 - £22,000 per annum depending on experience. The core hours are Monday - Friday, 9am-5.30pm. Role Overview You will work alongside this vibrant Help Desk Administrator team to provide a first line of support for technical, Building Management and Facilities Services. You must be experienced in customer service and a similar facility help desk role would be beneficial as well as IT savvy. You will see through all issues from initial log through to final resolution, ensuring excellent customer service each time. You will have excellent spelling and grammar, good knowledge of Microsoft platforms and software and take real pride in your work and enjoy going the extra mile. This is a fast paced and busy Help Desk role which is why previous experience is essential as you need to hit the ground running. The company offers great opportunities for hard workers that are keen to build their career long term and progress. Duties include: First point of contact for incoming telephone calls. Accurately process enquiries, resolving concerns where possible or distributing call back requests to the relevant department with key information Responding to helpdesk queries and ensuring they are logged correctly in line with each client's contract on our clients management system Follow up on queries and plan engineer or sub-contractor attendance as required Liaise with contractors, client representatives, and the full team including engineers Ensure Contractors are aware of outstanding issues and are dealing with them in a timely manner Ensure Clients are updated with progress of works Appropriately escalate any issues where suppliers and engineers have failed to respond within contract timescales Assist with producing engineer/sub-contractor quotations Process reports for engineers, highlighting working hours and material costs Any other Ad hoc duties as required Skills and Experience required: Previous experience within a facilities or commercial FM helpdesk role is preferred Previous Help Desk and Administration experience preferred Excellent communication skills - both written and verbal Customer service experience Good working knowledge of Microsoft office and Microsoft Teams Ability to work on own initiative and as a part of a team Interested? Please call Nadia at Office Angels Livingston today or send your CV to Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Our client is looking for a Health and Safety, QHSE Advisor to join their team based in Wroxham. We invite candidates with experience in the maintenance of ISO Standards 9001 Quality, 45001 Health and Safety and 18001 Environment for the company, and be able to present evidence of our standards at an external audit with the DNV on an annual basis, and some experience in managing facilities for a small office-based company. This is a full-time role with approximately 2 days dedicated to the QHSE Advisor role, and the rest to helping with other operational and facilities administration. This is a varied administrator role within a small team which will require a flexible approach. Ideally the successful candidate will have a Nebosh Certificate in Occupational Health & Safety and an Internal Auditor training certificate (however, as long as the candidate has a working knowledge in the necessary area, we will sponsor the formal training as required); have good experience with Microsoft Office, and particularly good spreadsheeting skills; have the confidence to develop Quality and QHSE communications with Clients, Suppliers and Sub-Contractors. Previous experience of working within the oilfield industry is an advantage but not essential. It is a good opportunity for someone who wishes to increase their experience in Quality, Health and Safety Management, or step back from a more demanding role and work for a smaller company. Key Areas • Accident and Incident Reporting • Risk Identification Reporting (Near misses) • Non-Conformance Reporting • Risk Assessments • Keep abreast of new QHSE Legislation • Lead Audit Program - Internal/External • Maintain an annual internal Audit Planner to ensure all tasks are conducted in a timely manner • Conduct Integrated Management Review Meetings • Maintain Document Control System • Develop Quality and QHSE communications with Clients, Suppliers and Sub-Contractors • Key Performance Indicators (KPI) and analysis • Annual QHSE Objectives • Manage Office Facilities (ie contracts for energy, telephones, security, PAT, maintenance, etc), including cost control • Manage Contractor competence, training and compliance certification and record in a database. • Supplier evaluation questionnaire monitoring • Environmental Management within the Company - maintain waste disposal records and duty of care • Managing third party contractors - permit to work • Create and distribute company newsletters • SQA Administrator for Group Competency Scheme • Website and database administration and maintenance
Dec 09, 2021
Full time
Our client is looking for a Health and Safety, QHSE Advisor to join their team based in Wroxham. We invite candidates with experience in the maintenance of ISO Standards 9001 Quality, 45001 Health and Safety and 18001 Environment for the company, and be able to present evidence of our standards at an external audit with the DNV on an annual basis, and some experience in managing facilities for a small office-based company. This is a full-time role with approximately 2 days dedicated to the QHSE Advisor role, and the rest to helping with other operational and facilities administration. This is a varied administrator role within a small team which will require a flexible approach. Ideally the successful candidate will have a Nebosh Certificate in Occupational Health & Safety and an Internal Auditor training certificate (however, as long as the candidate has a working knowledge in the necessary area, we will sponsor the formal training as required); have good experience with Microsoft Office, and particularly good spreadsheeting skills; have the confidence to develop Quality and QHSE communications with Clients, Suppliers and Sub-Contractors. Previous experience of working within the oilfield industry is an advantage but not essential. It is a good opportunity for someone who wishes to increase their experience in Quality, Health and Safety Management, or step back from a more demanding role and work for a smaller company. Key Areas • Accident and Incident Reporting • Risk Identification Reporting (Near misses) • Non-Conformance Reporting • Risk Assessments • Keep abreast of new QHSE Legislation • Lead Audit Program - Internal/External • Maintain an annual internal Audit Planner to ensure all tasks are conducted in a timely manner • Conduct Integrated Management Review Meetings • Maintain Document Control System • Develop Quality and QHSE communications with Clients, Suppliers and Sub-Contractors • Key Performance Indicators (KPI) and analysis • Annual QHSE Objectives • Manage Office Facilities (ie contracts for energy, telephones, security, PAT, maintenance, etc), including cost control • Manage Contractor competence, training and compliance certification and record in a database. • Supplier evaluation questionnaire monitoring • Environmental Management within the Company - maintain waste disposal records and duty of care • Managing third party contractors - permit to work • Create and distribute company newsletters • SQA Administrator for Group Competency Scheme • Website and database administration and maintenance