Senior Administrative Assistant (Contract) Duration: 12 Months (Possibility for extension) Location: London/Hybrid Rate: A highly competitive salary is available for suitable candidates Role Profile Our client, a leading player in the banking industry, is seeking a skilled and experienced Senior Administrative Assistant to join their dynamic team on a fixed-term contract basis. As a Senior Administrative Assistant, you will play a vital role in providing efficient administrative support to the organisation and handling a wide range of tasks to ensure the smooth running of operations. Responsibilities: Manage complex diary arrangements, including scheduling appointments and meetings, and coordinating travel arrangements as required. Maintain a high level of confidentiality in handling sensitive information and documents. Utilise your legal background to assist with contract review and preparation, ensuring compliance with relevant regulations and internal policies. Track and maintain accurate records of invoices and expenses while ensuring timely processing and payments. Oversee desk bookings and coordinate office space allocation, ensuring efficient utilisation of resources. Create and edit presentations, spreadsheets, and documents using Microsoft Office Suite, with a particular emphasis on proficiency in Excel and PowerPoint. Provide general administrative support such as organising files, answering phone calls, and managing office supplies. Collaborate effectively with colleagues across different teams and departments, fostering a positive and productive work environment. Assist with ad-hoc projects and initiatives as directed by the management team. Requirements: Previous experience working as an Administrative Assistant within a fast-paced environment, preferably within the legal or financial services industry. Strong organisational skills, with the ability to prioritise tasks and meet deadlines effectively. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Excellent attention to detail and accuracy in managing administrative duties. Outstanding communication and interpersonal skills, with the ability to build relationships at all levels of the organisation. Proven ability to handle confidential information with discretion and maintain a high level of professionalism. Flexibility to adapt to changing priorities and work effectively in a team-oriented environment. Candidates will need to show evidence of the above in their CV in order to be considered. If you feel you have the skills and experience and want to hear more about this role 'apply now' to declare your interest in this opportunity with our client. Your application will be observed by our dedicated team. We will respond to all successful applicants ASAP however, please be advised that we will always look to contact you further from this time should we need further applicants or if other opportunities arise relevant to your skillset. Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.
Apr 29, 2024
Full time
Senior Administrative Assistant (Contract) Duration: 12 Months (Possibility for extension) Location: London/Hybrid Rate: A highly competitive salary is available for suitable candidates Role Profile Our client, a leading player in the banking industry, is seeking a skilled and experienced Senior Administrative Assistant to join their dynamic team on a fixed-term contract basis. As a Senior Administrative Assistant, you will play a vital role in providing efficient administrative support to the organisation and handling a wide range of tasks to ensure the smooth running of operations. Responsibilities: Manage complex diary arrangements, including scheduling appointments and meetings, and coordinating travel arrangements as required. Maintain a high level of confidentiality in handling sensitive information and documents. Utilise your legal background to assist with contract review and preparation, ensuring compliance with relevant regulations and internal policies. Track and maintain accurate records of invoices and expenses while ensuring timely processing and payments. Oversee desk bookings and coordinate office space allocation, ensuring efficient utilisation of resources. Create and edit presentations, spreadsheets, and documents using Microsoft Office Suite, with a particular emphasis on proficiency in Excel and PowerPoint. Provide general administrative support such as organising files, answering phone calls, and managing office supplies. Collaborate effectively with colleagues across different teams and departments, fostering a positive and productive work environment. Assist with ad-hoc projects and initiatives as directed by the management team. Requirements: Previous experience working as an Administrative Assistant within a fast-paced environment, preferably within the legal or financial services industry. Strong organisational skills, with the ability to prioritise tasks and meet deadlines effectively. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Excellent attention to detail and accuracy in managing administrative duties. Outstanding communication and interpersonal skills, with the ability to build relationships at all levels of the organisation. Proven ability to handle confidential information with discretion and maintain a high level of professionalism. Flexibility to adapt to changing priorities and work effectively in a team-oriented environment. Candidates will need to show evidence of the above in their CV in order to be considered. If you feel you have the skills and experience and want to hear more about this role 'apply now' to declare your interest in this opportunity with our client. Your application will be observed by our dedicated team. We will respond to all successful applicants ASAP however, please be advised that we will always look to contact you further from this time should we need further applicants or if other opportunities arise relevant to your skillset. Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.
Supporter Care Officer Job Title: Supporter Care Officer Type of charity: Animal charity Contract length: Permanent Location: North West London Hours per week: 35, hybrid working with a minimum of two days in the office Salary: £26-29k depending on experience Closing date for applications: Wednesday 8th May 2024 at midnight, interested applicants are encouraged to apply early. Interview dates: We will be conducting first round interviews via Teams w/c 13th May, followed by 2nd round interviews in person w/c 20th May . We will be contacting successful applications by COP Friday 24th May. As a Supporter Care Officer, you'll play a vital role in the Fundraising Team, ensuring excellent customer experiences for our valued supporters. This role involves managing the in-house supporter care function, which includes processing all incoming mail and phone donations, thanking of donations, database updates, and response handling of all supporter enquiries. You'll be instrumental in nurturing lasting relationships that enhance supporter engagement and drive future income to support our mission. We need a dynamic individual with experience in managing multiple enquiries, strong organisational skills and a track record of cultivating effective relationships with varied audiences. You will excel in providing timely and warm communications that leave supporters feeling appreciated and valued. This role requires a strong multitasker who consistently meets deadlines. We are looking for someone who shares the charities ambitions to grow income significantly over the coming years, and face into challenges and opportunities along the way. The post holder will be joining the charity at an exciting time. Ambitious plans are in development to raise the charities profile and deliver their strategic objectives over the coming years so they can broaden reach and deepen impact for dogs, cats, pet owners and communities. Generally, you will: Accurately process all incoming postal and phone donations, and deliver prompt thank you letters that make donors feel valued and appreciated. Provide regular reporting for individual giving income across multiple channels. Manage the renewals process to retain individual donors participating in their sponsorship and membership programmes. Maintain accurate donor records and interactions in their CRM system, Raisers Edge. Manage and respond to all incoming supporter communication by email, phone, letter, and other channels, ensuring each interaction is addressed promptly and with a warm and personalised approach. Ensure that existing and prospective donors feel appreciated, valued, and inspired to continue supporting the charity. To be successful in this role, you will: Have a proven and successful track record of delivering excellent customer experiences. Have experience processing donations, handling supporter requests and juggling multiple projects. Have demonstrable ability to be polite and tactful when dealing with donors, including when handling complaints. Be organised: able to multitask and prioritise workload, including organising and planning daily and weekly activities to meet deadlines. Be positive and enthusiastic: willing to go above and beyond at key times. If you share our passion for helping animals in need and thrive in a collaborative, proactive environment, we want to hear from you! Join us on our mission to make the world a better place for dogs, cats, pet owners, and communities. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Apr 29, 2024
Full time
Supporter Care Officer Job Title: Supporter Care Officer Type of charity: Animal charity Contract length: Permanent Location: North West London Hours per week: 35, hybrid working with a minimum of two days in the office Salary: £26-29k depending on experience Closing date for applications: Wednesday 8th May 2024 at midnight, interested applicants are encouraged to apply early. Interview dates: We will be conducting first round interviews via Teams w/c 13th May, followed by 2nd round interviews in person w/c 20th May . We will be contacting successful applications by COP Friday 24th May. As a Supporter Care Officer, you'll play a vital role in the Fundraising Team, ensuring excellent customer experiences for our valued supporters. This role involves managing the in-house supporter care function, which includes processing all incoming mail and phone donations, thanking of donations, database updates, and response handling of all supporter enquiries. You'll be instrumental in nurturing lasting relationships that enhance supporter engagement and drive future income to support our mission. We need a dynamic individual with experience in managing multiple enquiries, strong organisational skills and a track record of cultivating effective relationships with varied audiences. You will excel in providing timely and warm communications that leave supporters feeling appreciated and valued. This role requires a strong multitasker who consistently meets deadlines. We are looking for someone who shares the charities ambitions to grow income significantly over the coming years, and face into challenges and opportunities along the way. The post holder will be joining the charity at an exciting time. Ambitious plans are in development to raise the charities profile and deliver their strategic objectives over the coming years so they can broaden reach and deepen impact for dogs, cats, pet owners and communities. Generally, you will: Accurately process all incoming postal and phone donations, and deliver prompt thank you letters that make donors feel valued and appreciated. Provide regular reporting for individual giving income across multiple channels. Manage the renewals process to retain individual donors participating in their sponsorship and membership programmes. Maintain accurate donor records and interactions in their CRM system, Raisers Edge. Manage and respond to all incoming supporter communication by email, phone, letter, and other channels, ensuring each interaction is addressed promptly and with a warm and personalised approach. Ensure that existing and prospective donors feel appreciated, valued, and inspired to continue supporting the charity. To be successful in this role, you will: Have a proven and successful track record of delivering excellent customer experiences. Have experience processing donations, handling supporter requests and juggling multiple projects. Have demonstrable ability to be polite and tactful when dealing with donors, including when handling complaints. Be organised: able to multitask and prioritise workload, including organising and planning daily and weekly activities to meet deadlines. Be positive and enthusiastic: willing to go above and beyond at key times. If you share our passion for helping animals in need and thrive in a collaborative, proactive environment, we want to hear from you! Join us on our mission to make the world a better place for dogs, cats, pet owners, and communities. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
The main role of the Conveyancing Assistant is to support the New Build Conveyancer with all elements of the conveyancing transaction. Duties Deal effectively with clients and third parties over the telephone, in written correspondence, and occasionally face to face, to provide advice and assistance Chase various documentation, ID, mortgage offers, and searches Keep the case management system and any third-party websites up to date in real time Ensure clients and introducers of business receive the best possible service at all times Prepare required documentation as needed within the conveyancing process Prepare completion packs for the accounts department, including completion statements and invoices Handle post-exchange matters as directed by your team manager Assist with completions on the day of completion Comply with all Policies and procedures Perform any other administrative duties required to assist your team and other teams when necessary Training and Development Ensure full understanding and adherence to all relevant company policies and procedures on the Training Portal and the Company Intranet. Undertake all training and reading assigned on the Training Portal (Access Training) within the specified timelines set by the Training Team. Attend all other training sessions rolled out by the Training Team, whether online or in person. Maintain an up-to-date training record to track completed training activities. Skills At least 12 months experience working in a similar role Strong administrative skills gained in an office environment Excellent attention to detail Good telephone manner Conversant in Microsoft Office Highly organised Willingness to learn new skills Experience of using a case management system (we use Proclaim)
Apr 29, 2024
Full time
The main role of the Conveyancing Assistant is to support the New Build Conveyancer with all elements of the conveyancing transaction. Duties Deal effectively with clients and third parties over the telephone, in written correspondence, and occasionally face to face, to provide advice and assistance Chase various documentation, ID, mortgage offers, and searches Keep the case management system and any third-party websites up to date in real time Ensure clients and introducers of business receive the best possible service at all times Prepare required documentation as needed within the conveyancing process Prepare completion packs for the accounts department, including completion statements and invoices Handle post-exchange matters as directed by your team manager Assist with completions on the day of completion Comply with all Policies and procedures Perform any other administrative duties required to assist your team and other teams when necessary Training and Development Ensure full understanding and adherence to all relevant company policies and procedures on the Training Portal and the Company Intranet. Undertake all training and reading assigned on the Training Portal (Access Training) within the specified timelines set by the Training Team. Attend all other training sessions rolled out by the Training Team, whether online or in person. Maintain an up-to-date training record to track completed training activities. Skills At least 12 months experience working in a similar role Strong administrative skills gained in an office environment Excellent attention to detail Good telephone manner Conversant in Microsoft Office Highly organised Willingness to learn new skills Experience of using a case management system (we use Proclaim)
Due to recent growth, I am recruiting for a business in the Richmond, North Yorkshire area as they require an administrator to join their team on a full time and permanent basis. To achieve success in this role, you will be proficient in prioritising tasks, providing outstanding customer service, and a sincere enthusiasm for continuous learning and growth. These qualities are pivotal to thriving in this position and contributing effectively to my clients team objectives. Duties will include Processes new works orders on time by ensuring all documentation is completed. Answering queries from clients and answering effectively Using a range of Microsoft office software including emails, calendars, word and excel. Maintaining office layout and supplies of stationary and equipment by communicating stock levels to your Team Leader / Business Support Manager. Assisting of collating vital information to report to the Business Support Manager when required. Ensuring Health and Safety policy is adhered to at all times. Preparing drafts and letters for internal team and Regional Operation Managers. Keeping records organised and updated. Generally supporting the Support Team/Business Support Manager with day to day duties. Support new starters when inductions are happening by giving the guidance and support needed while in training period. Assist with other ad-hoc administrative task as required If this role is of interest to you, please click apply, of for further information please contact Katie Kendall in the Northallerton office.
Apr 29, 2024
Full time
Due to recent growth, I am recruiting for a business in the Richmond, North Yorkshire area as they require an administrator to join their team on a full time and permanent basis. To achieve success in this role, you will be proficient in prioritising tasks, providing outstanding customer service, and a sincere enthusiasm for continuous learning and growth. These qualities are pivotal to thriving in this position and contributing effectively to my clients team objectives. Duties will include Processes new works orders on time by ensuring all documentation is completed. Answering queries from clients and answering effectively Using a range of Microsoft office software including emails, calendars, word and excel. Maintaining office layout and supplies of stationary and equipment by communicating stock levels to your Team Leader / Business Support Manager. Assisting of collating vital information to report to the Business Support Manager when required. Ensuring Health and Safety policy is adhered to at all times. Preparing drafts and letters for internal team and Regional Operation Managers. Keeping records organised and updated. Generally supporting the Support Team/Business Support Manager with day to day duties. Support new starters when inductions are happening by giving the guidance and support needed while in training period. Assist with other ad-hoc administrative task as required If this role is of interest to you, please click apply, of for further information please contact Katie Kendall in the Northallerton office.
School Administration Assistant - Grays About the Admin Assistant position: You will be dealing with all aspects of school office administration including logging attendance, managing SIMS, dealing with telephone inquiries, liaising with school visitors and parents, and arranging meetings. Contract details for the Admin Assistant position: Location - Grays Position - Full time School Office Administrator Type of work - Administrative Start date - ASAP Contract type - Ongoing Duration - Ongoing Full-time - 8:00am - 4:00pm Minimum rate of pay - £90-£100 per day About the successful School Office Administrator: You should be organised with a positive attitude Able to work individually as well as part of a team Previous experience in a school environment is essential as this is a fast-paced enviroment, you must also have previous admin experience Ability to work under pressure and multi-task To be eligible the School Office Administrator must have/be: SIMS experience First Aid training is desirable but not essential Enhanced child barred list DBS check registered on the update service Minimum of 2 references Please apply now with your updated CV, if this position is of interest. If you have a friend who you think would be interested in this vacancy then please refer them to us and you could earn £150 from our Refer a Friend scheme.
Apr 29, 2024
Full time
School Administration Assistant - Grays About the Admin Assistant position: You will be dealing with all aspects of school office administration including logging attendance, managing SIMS, dealing with telephone inquiries, liaising with school visitors and parents, and arranging meetings. Contract details for the Admin Assistant position: Location - Grays Position - Full time School Office Administrator Type of work - Administrative Start date - ASAP Contract type - Ongoing Duration - Ongoing Full-time - 8:00am - 4:00pm Minimum rate of pay - £90-£100 per day About the successful School Office Administrator: You should be organised with a positive attitude Able to work individually as well as part of a team Previous experience in a school environment is essential as this is a fast-paced enviroment, you must also have previous admin experience Ability to work under pressure and multi-task To be eligible the School Office Administrator must have/be: SIMS experience First Aid training is desirable but not essential Enhanced child barred list DBS check registered on the update service Minimum of 2 references Please apply now with your updated CV, if this position is of interest. If you have a friend who you think would be interested in this vacancy then please refer them to us and you could earn £150 from our Refer a Friend scheme.
Job Title: Sales Assistant Location: Cannock, Staffs Position Type: Temporary to Permanent, Full-time Working Hours: 09:00 AM - 5:00 PM, Monday to FridayAre you a motivated individual looking to join a rapidly growing business? We are currently seeking a Sales and Administrative to join the team based in Cannock. This role offers a dynamic opportunity to contribute to various aspects of sales and administrative tasks while being part of an exciting journey of expansion. Key Responsibilities: Handling quoting orders for clients Conducting cold calls to potential customers Processing orders received through the company website Providing administrative support to the sales team Engaging in outbound sales activities Managing inbound sales inquiries Requirements: Excellent communication skills, both written and verbal Strong organizational abilities and attention to detail Prior experience in sales administration or a similar role preferred Proficiency in MS Office suite and basic computer skills Ability to work independently and as part of a team Positive attitude and willingness to learn Benefits: Opportunity for permanent employment after successful completion of the temporary period Competitive hourly rate of £11.50 Bonus scheme available after 6 months Immediate start available Join and become a valuable member of the team as they continue to grow and expand the business.If you are ready to take on a new challenge and contribute to the success, apply now by sending your CV
Apr 29, 2024
Full time
Job Title: Sales Assistant Location: Cannock, Staffs Position Type: Temporary to Permanent, Full-time Working Hours: 09:00 AM - 5:00 PM, Monday to FridayAre you a motivated individual looking to join a rapidly growing business? We are currently seeking a Sales and Administrative to join the team based in Cannock. This role offers a dynamic opportunity to contribute to various aspects of sales and administrative tasks while being part of an exciting journey of expansion. Key Responsibilities: Handling quoting orders for clients Conducting cold calls to potential customers Processing orders received through the company website Providing administrative support to the sales team Engaging in outbound sales activities Managing inbound sales inquiries Requirements: Excellent communication skills, both written and verbal Strong organizational abilities and attention to detail Prior experience in sales administration or a similar role preferred Proficiency in MS Office suite and basic computer skills Ability to work independently and as part of a team Positive attitude and willingness to learn Benefits: Opportunity for permanent employment after successful completion of the temporary period Competitive hourly rate of £11.50 Bonus scheme available after 6 months Immediate start available Join and become a valuable member of the team as they continue to grow and expand the business.If you are ready to take on a new challenge and contribute to the success, apply now by sending your CV
Job Title: Team Assistant (6-Month Contract) Location: Southeast London (On-site, 4-5 days per week) Start Date: Immediate Job Type: Temporary Salary: £15-16 per hour Is this the role for you: An exciting opportunity has arisen for a proactive and organised Team Assistant to join our client's team and work alongside their Team PA for a minimum 6-month contract. This role will be based on-site, requiring the successful candidate to be available 4 to 5 days per week. What you will do: Collaborate with the Team PA to organise travel arrangements, including bookings, itineraries, and accommodations. Assist with managing expenses, ensuring accuracy and efficiency in expense reporting. Utilise strong Excel skills to maintain expense records and track budget allocations. Provide general administrative support to the team, including scheduling meetings, managing correspondence, and maintaining files and records. Act as a point of contact for internal and external stakeholders, responding to inquiries and coordinating communications. What you will need: Excellent organisational and multitasking abilities. Proficiency in Microsoft Excel, with the ability to handle expense tracking and reporting. Strong administrative skills, with attention to detail and accuracy. Previous experience in a similar administrative role is preferred. Ability to work effectively in a fast-paced environment and prioritise tasks. Strong communication skills and a collaborative mindset. Must be comfortable working on-site and available for shuttle bus transportation from the nearest station or driving to the location. This is a fantastic opportunity for a motivated individual to gain valuable experience and contribute to a dynamic team environment. If you meet the above requirements and are ready to take on this challenge, please submit your application today.
Apr 29, 2024
Contractor
Job Title: Team Assistant (6-Month Contract) Location: Southeast London (On-site, 4-5 days per week) Start Date: Immediate Job Type: Temporary Salary: £15-16 per hour Is this the role for you: An exciting opportunity has arisen for a proactive and organised Team Assistant to join our client's team and work alongside their Team PA for a minimum 6-month contract. This role will be based on-site, requiring the successful candidate to be available 4 to 5 days per week. What you will do: Collaborate with the Team PA to organise travel arrangements, including bookings, itineraries, and accommodations. Assist with managing expenses, ensuring accuracy and efficiency in expense reporting. Utilise strong Excel skills to maintain expense records and track budget allocations. Provide general administrative support to the team, including scheduling meetings, managing correspondence, and maintaining files and records. Act as a point of contact for internal and external stakeholders, responding to inquiries and coordinating communications. What you will need: Excellent organisational and multitasking abilities. Proficiency in Microsoft Excel, with the ability to handle expense tracking and reporting. Strong administrative skills, with attention to detail and accuracy. Previous experience in a similar administrative role is preferred. Ability to work effectively in a fast-paced environment and prioritise tasks. Strong communication skills and a collaborative mindset. Must be comfortable working on-site and available for shuttle bus transportation from the nearest station or driving to the location. This is a fantastic opportunity for a motivated individual to gain valuable experience and contribute to a dynamic team environment. If you meet the above requirements and are ready to take on this challenge, please submit your application today.
Flexible Hybrid working - 3/4 days office based - Waterloo Our client a renowned international Architecture and Design practice known for its innovative approach to creating fabulous spaces, are seeking a highly organised and detail-oriented Executive Assistant to provide administrative and operational support to the Executive Directors team (ED): Group Chair, CEO, CFO, and COO. This is a busy and varied role that will see you provide critical support on both the people and operational side. We are looking for a proactive and resourceful individual who is comfortable engaging at senior level, enjoys building strong relationships across the business and has a healthy compliment of IT/office support tools they can utilise e.g Microsoft Office / Dynamics 365. Maintaining calendars, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements Serve as a liaison between the ED team, Executive Committee and the Board. Serve as a primary point of contact between the ED Team and stakeholders including helping to coordinate the work of the different groups and providing administrative support for governance meetings. Assist the ED team in the development of presentations and white papers for internal and external audiences. Determine priority of matters of attention for the ED team; redirect matters to staff to handle, or handle matters personally, as appropriate. Keep team advised of time-sensitive and priority issues, ensuring appropriate follow-up. Sort and triage mail; maintain e-mail and other address directories. Compose and prepare letters relating to routine correspondence for the ED signature. Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. Prepare, reconcile, and submit expense reports. Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Our client is committed to creating an inclusive culture where everyone has a strong sense of engagement and shared responsibility for the future of their business. They are committed to investing and inspiring their people, to attract and retain the best talent. Salary will be based on experience. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Apr 29, 2024
Full time
Flexible Hybrid working - 3/4 days office based - Waterloo Our client a renowned international Architecture and Design practice known for its innovative approach to creating fabulous spaces, are seeking a highly organised and detail-oriented Executive Assistant to provide administrative and operational support to the Executive Directors team (ED): Group Chair, CEO, CFO, and COO. This is a busy and varied role that will see you provide critical support on both the people and operational side. We are looking for a proactive and resourceful individual who is comfortable engaging at senior level, enjoys building strong relationships across the business and has a healthy compliment of IT/office support tools they can utilise e.g Microsoft Office / Dynamics 365. Maintaining calendars, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements Serve as a liaison between the ED team, Executive Committee and the Board. Serve as a primary point of contact between the ED Team and stakeholders including helping to coordinate the work of the different groups and providing administrative support for governance meetings. Assist the ED team in the development of presentations and white papers for internal and external audiences. Determine priority of matters of attention for the ED team; redirect matters to staff to handle, or handle matters personally, as appropriate. Keep team advised of time-sensitive and priority issues, ensuring appropriate follow-up. Sort and triage mail; maintain e-mail and other address directories. Compose and prepare letters relating to routine correspondence for the ED signature. Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. Prepare, reconcile, and submit expense reports. Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Our client is committed to creating an inclusive culture where everyone has a strong sense of engagement and shared responsibility for the future of their business. They are committed to investing and inspiring their people, to attract and retain the best talent. Salary will be based on experience. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
A well-established, high street firm situated in the heart of Ashton Under Lyne are seeking a conveyancing secretary/assistant to join their growing property team. You will play an integral role in the conveyancing department. You will provide vital support to a busy fee earner, ensuring the smooth running of property transactions. This role involves extensive client contact, liaison with all involved parties, administrative tasks, and active phone communication. Key Requirements: Some solid conveyancing experience is essential for this role. Good IT and keyboard skills are a must to efficiently handle documentation and correspondence. Able to take the initiative to ensure the efficiency and success of tasks. You will interact with clients regularly, so strong interpersonal and client care skills are important. Benefits: Join a welcoming and friendly team where you can contribute your skills and be part of a positive work environment. The office is located in the heart of Ashton Under Lyne, providing a central and convenient work location. As part of the growing conveyancing department, you will have opportunities for career development. If you're a conveyancing secretary/assistant seeking a role where you can be an integral part of a dynamic property team, we encourage you to apply.
Apr 29, 2024
Full time
A well-established, high street firm situated in the heart of Ashton Under Lyne are seeking a conveyancing secretary/assistant to join their growing property team. You will play an integral role in the conveyancing department. You will provide vital support to a busy fee earner, ensuring the smooth running of property transactions. This role involves extensive client contact, liaison with all involved parties, administrative tasks, and active phone communication. Key Requirements: Some solid conveyancing experience is essential for this role. Good IT and keyboard skills are a must to efficiently handle documentation and correspondence. Able to take the initiative to ensure the efficiency and success of tasks. You will interact with clients regularly, so strong interpersonal and client care skills are important. Benefits: Join a welcoming and friendly team where you can contribute your skills and be part of a positive work environment. The office is located in the heart of Ashton Under Lyne, providing a central and convenient work location. As part of the growing conveyancing department, you will have opportunities for career development. If you're a conveyancing secretary/assistant seeking a role where you can be an integral part of a dynamic property team, we encourage you to apply.
The role involves helping to shape and drive the product range, ensuring they are providing their customers with the right product at the right time. Client Details A great opportunity for an Assistant Merchandiser to join a growing Ecommerce Retailer in the Worsley area. They sell a variety of trend led product for the home and apparel. From Bedding to throws, cushions to loungewear. Due to strong trading figures and company investment they are seeking to add another Assistant Merchandiser to their Merchandising team. Description Assisting the Merchandisers with the general running of the department Updating and maintaining departmental reports Raising of purchase orders in Sage Updating product information in Sage Liaising with suppliers Critical path management Liaising with factories and Product Team to ensure shipment dates are met for ongoing and new lines Administrative duties as required Profile Microsoft office experience, particularly Excel Inquisitive, analytical mind and strong communication skills Attention to detail Job Offer Free parking and close to transport links. A supportive and inclusive company culture. Onsite role 25 days holiday plus bank holidays Staff company events Assistant Merchandiser Assistant Merchandiser
Apr 29, 2024
Full time
The role involves helping to shape and drive the product range, ensuring they are providing their customers with the right product at the right time. Client Details A great opportunity for an Assistant Merchandiser to join a growing Ecommerce Retailer in the Worsley area. They sell a variety of trend led product for the home and apparel. From Bedding to throws, cushions to loungewear. Due to strong trading figures and company investment they are seeking to add another Assistant Merchandiser to their Merchandising team. Description Assisting the Merchandisers with the general running of the department Updating and maintaining departmental reports Raising of purchase orders in Sage Updating product information in Sage Liaising with suppliers Critical path management Liaising with factories and Product Team to ensure shipment dates are met for ongoing and new lines Administrative duties as required Profile Microsoft office experience, particularly Excel Inquisitive, analytical mind and strong communication skills Attention to detail Job Offer Free parking and close to transport links. A supportive and inclusive company culture. Onsite role 25 days holiday plus bank holidays Staff company events Assistant Merchandiser Assistant Merchandiser
Admissions Assistant Based in Edinburgh Part-Time £12.00 - £13.00 per hour + holiday pay REED Business Support are pleased to be working with a prestigious co-educational organisation based in Edinburgh who are looking to recruit an Admissions Assistant on an ongoing temp basis - expected to last over summer with a possibility of extension. Working part-time in the office, you will be responsible for liaising with the head of admissions and cover all aspects of administration across the department. This is an interesting role working with a prestigious school within the education sector. Details: - 22.5 Hours per week- 08:30 - 13:30 Monday to Friday- Full Office Based Key responsibilities: - Handle all of customer service: Email, Phone, face-to-face- Handle all aspects of administration- Monitor the admissions inbox and portal daily- Manage internal database and update where necessary- Contribute individually as well as being a proactive member of the marketing & admissions team What we're looking for: - Previous experience in an administrative role- Good level of admin skill- Solid IT skills particularly MS Office- Excellent communication and customer service skills Desirable Experience (Not Necessary): - Previous experience working within a student environment- previous experience working in an admissions team If you're interested in this role, please apply now! or contact Robbie Telfer at Reed Edinburgh Office.
Apr 29, 2024
Full time
Admissions Assistant Based in Edinburgh Part-Time £12.00 - £13.00 per hour + holiday pay REED Business Support are pleased to be working with a prestigious co-educational organisation based in Edinburgh who are looking to recruit an Admissions Assistant on an ongoing temp basis - expected to last over summer with a possibility of extension. Working part-time in the office, you will be responsible for liaising with the head of admissions and cover all aspects of administration across the department. This is an interesting role working with a prestigious school within the education sector. Details: - 22.5 Hours per week- 08:30 - 13:30 Monday to Friday- Full Office Based Key responsibilities: - Handle all of customer service: Email, Phone, face-to-face- Handle all aspects of administration- Monitor the admissions inbox and portal daily- Manage internal database and update where necessary- Contribute individually as well as being a proactive member of the marketing & admissions team What we're looking for: - Previous experience in an administrative role- Good level of admin skill- Solid IT skills particularly MS Office- Excellent communication and customer service skills Desirable Experience (Not Necessary): - Previous experience working within a student environment- previous experience working in an admissions team If you're interested in this role, please apply now! or contact Robbie Telfer at Reed Edinburgh Office.
Your new company My client is seeking a motivated and highly organised administrative assistant to join their team. Your new role In this role, you will have the opportunity to support students in navigating the application process, facilitate meetings between students, parents, and the careers team, and manage and supervise the Student Careers Team. You'll also have the chance to assist with the organisation of career events and presentations throughout the year. What you'll need to succeed To be successful in this role, you should be a team player with excellent organisational and communication skills, IT savvy, and a great problem solver. You should also be able to work independently and show initiative, have native-level English proficiency, and be good with numbers with analytical skills. You should have previous experience in a similar role and strong administrative skills. - French is a desirable language What you'll get in return Fantastic workspaces and resources Annual leaveFresh meal cooked every day Professional development opportunities (internal & external) Cycle to work scheme 70% contribution to cash health plan Free hot drinks throughout the daySocial events and staff partiesContribution towards language classes - French or EnglishDiscounts at local businesses Free Financial Times onlineAnnual flu jab and more What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 29, 2024
Full time
Your new company My client is seeking a motivated and highly organised administrative assistant to join their team. Your new role In this role, you will have the opportunity to support students in navigating the application process, facilitate meetings between students, parents, and the careers team, and manage and supervise the Student Careers Team. You'll also have the chance to assist with the organisation of career events and presentations throughout the year. What you'll need to succeed To be successful in this role, you should be a team player with excellent organisational and communication skills, IT savvy, and a great problem solver. You should also be able to work independently and show initiative, have native-level English proficiency, and be good with numbers with analytical skills. You should have previous experience in a similar role and strong administrative skills. - French is a desirable language What you'll get in return Fantastic workspaces and resources Annual leaveFresh meal cooked every day Professional development opportunities (internal & external) Cycle to work scheme 70% contribution to cash health plan Free hot drinks throughout the daySocial events and staff partiesContribution towards language classes - French or EnglishDiscounts at local businesses Free Financial Times onlineAnnual flu jab and more What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Your new company Our client is a global specialist associated with the nuclear industry. They are currently recruiting a Finance Assistant on a 12-month fixed term contract to cover maternity leave within their team. Your new role Reporting to the Finance Director and joining a small finance team, you will play a crucial role in maintaining financial records, processing financial transactions to ensure reporting is timely and accurate. Typical duties include: Accounts Payable: Process invoices, reconcile accounts, manage payment schedules and set up on bank. Expense Management: Review and process employee expense claims, ensuring compliance with company policies. Bank Reconciliation: Regularly reconcile bank statements and resolve discrepancies. Data Entry: Accurately input financial data into accounting software. Assist with Month-End Close: Prepare journal entries, assist in financial statement preparation, and support month-end processes. Financial Reporting: Generate reports on financial performance, budget variances, and other relevant metrics. Payroll: Assist with monthly payroll General Administrative Tasks: Assist with filing, record-keeping, and other administrative duties as needed This role will suit a highly organised individual with excellent attention to detail to work collaboratively with the team. What you'll need to succeed Previous experience in a similar role, AAT / Part qualified desirable Familiarity with Sage payroll and Xero would be beneficial Excellent communication, analytical and Excel skills What you'll get in return Full time role, immediate start required to ensure full handover with the postholder 12 months fixed term contract Salary dependent on experience Hybrid, flexible working Holidays - 23 plus 3 days Christmas plus 1 birthday day plus Bank holidays Health Care Company Bonus Scheme Social events What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk JBRP1_UKTJ
Apr 29, 2024
Full time
Your new company Our client is a global specialist associated with the nuclear industry. They are currently recruiting a Finance Assistant on a 12-month fixed term contract to cover maternity leave within their team. Your new role Reporting to the Finance Director and joining a small finance team, you will play a crucial role in maintaining financial records, processing financial transactions to ensure reporting is timely and accurate. Typical duties include: Accounts Payable: Process invoices, reconcile accounts, manage payment schedules and set up on bank. Expense Management: Review and process employee expense claims, ensuring compliance with company policies. Bank Reconciliation: Regularly reconcile bank statements and resolve discrepancies. Data Entry: Accurately input financial data into accounting software. Assist with Month-End Close: Prepare journal entries, assist in financial statement preparation, and support month-end processes. Financial Reporting: Generate reports on financial performance, budget variances, and other relevant metrics. Payroll: Assist with monthly payroll General Administrative Tasks: Assist with filing, record-keeping, and other administrative duties as needed This role will suit a highly organised individual with excellent attention to detail to work collaboratively with the team. What you'll need to succeed Previous experience in a similar role, AAT / Part qualified desirable Familiarity with Sage payroll and Xero would be beneficial Excellent communication, analytical and Excel skills What you'll get in return Full time role, immediate start required to ensure full handover with the postholder 12 months fixed term contract Salary dependent on experience Hybrid, flexible working Holidays - 23 plus 3 days Christmas plus 1 birthday day plus Bank holidays Health Care Company Bonus Scheme Social events What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk JBRP1_UKTJ
Eventus Recruitment Cheshire are seeking an experienced Personal Assistant to the Managing Director for a business based in Knutsford, Cheshire. This is a great opportunity to join a successful Financial Planning firm where you will benefit from having experienced and supportive colleagues around you. You will receive 25 days holiday plus bank holidays, Pension, and some flexible working options. This job presents an excellent opportunity for a Personal Assistant with experience in the Financial Planning space to develop their career with an organisation which has a high retention rate of their staff and encourages development. Role Responsibilities: The successful Personal Assistant will be working directly for the Managing Director and some of the duties within this job will include: Ensure prompt and thorough responses to all forms of communication, including phone calls, emails, and letters. Skilfully manage and organise both professional and personal schedules, adeptly arranging appointments. Actively engage in meetings, recording minutes and distributing relevant materials to participants. Coordinate travel arrangements for both business and personal purposes. Compile and prepare meeting materials such as packs and reports. Ensure effective communication channels and nurture relationships with internal and external stakeholders, acting as a primary liaison for Directors and Wealth Managers. Ensure business processes run smoothly, delivering essential administrative support to Directors and Wealth Managers. Contribute to event planning efforts while upholding strict standards of confidentiality and professionalism. Person Specification The incoming Personal Assistant will have previous experience working in an IFA Practice / Financial Planning firm. In addition, you will be competent with using various software packages. You will also have: Excellent communication skills Ability to build and maintain excellent working relationships Ability to multitask effectively Excellent organisational skills Excellent team working ability Adaptability and flexibility Ability to problem solve and work on own initiative Benefits and Rewards As the Financial Personal Assistant to the Financial Planning Director you will benefit from working within a very supportive team. In addition, you will be awarded with the following employee benefits: 25 days holiday plus bank holidays. Some flexible working options Excellent Pension Study support About the Company This job opportunity is within an established Financial Planning Firm in Knutsford, Cheshire. They specialise in retirement planning work, investments, and corporate advice. The firm is always looking for talented individuals who want to be rewarded with excellent development and progression prospects. Next Steps Apply now if your skills and experience align with this Personal Assistant to the Financial Planning Director job. Alternatively, if you are interested in learning about this career enhancing job opportunity, please contact Duncan McIlroy at the Eventus Recruitment Cheshire via email for a confidential discussion. If this job isn't quite right for you but you are looking for a new position, please contact me at the details above for a confidential discussion on your career. The Eventus Recruitment Group are award-winning recruitment specialists operating in the Legal, HR, Finance and Accountancy sectors across the UK. Please note that the years experience and / or salary are listed in our advertisements as a guide. We are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. As an equal opportunities employer we welcome applications from candidates of all backgrounds and circumstances. Our privacy policy can be found on the bottom of our website.
Apr 29, 2024
Full time
Eventus Recruitment Cheshire are seeking an experienced Personal Assistant to the Managing Director for a business based in Knutsford, Cheshire. This is a great opportunity to join a successful Financial Planning firm where you will benefit from having experienced and supportive colleagues around you. You will receive 25 days holiday plus bank holidays, Pension, and some flexible working options. This job presents an excellent opportunity for a Personal Assistant with experience in the Financial Planning space to develop their career with an organisation which has a high retention rate of their staff and encourages development. Role Responsibilities: The successful Personal Assistant will be working directly for the Managing Director and some of the duties within this job will include: Ensure prompt and thorough responses to all forms of communication, including phone calls, emails, and letters. Skilfully manage and organise both professional and personal schedules, adeptly arranging appointments. Actively engage in meetings, recording minutes and distributing relevant materials to participants. Coordinate travel arrangements for both business and personal purposes. Compile and prepare meeting materials such as packs and reports. Ensure effective communication channels and nurture relationships with internal and external stakeholders, acting as a primary liaison for Directors and Wealth Managers. Ensure business processes run smoothly, delivering essential administrative support to Directors and Wealth Managers. Contribute to event planning efforts while upholding strict standards of confidentiality and professionalism. Person Specification The incoming Personal Assistant will have previous experience working in an IFA Practice / Financial Planning firm. In addition, you will be competent with using various software packages. You will also have: Excellent communication skills Ability to build and maintain excellent working relationships Ability to multitask effectively Excellent organisational skills Excellent team working ability Adaptability and flexibility Ability to problem solve and work on own initiative Benefits and Rewards As the Financial Personal Assistant to the Financial Planning Director you will benefit from working within a very supportive team. In addition, you will be awarded with the following employee benefits: 25 days holiday plus bank holidays. Some flexible working options Excellent Pension Study support About the Company This job opportunity is within an established Financial Planning Firm in Knutsford, Cheshire. They specialise in retirement planning work, investments, and corporate advice. The firm is always looking for talented individuals who want to be rewarded with excellent development and progression prospects. Next Steps Apply now if your skills and experience align with this Personal Assistant to the Financial Planning Director job. Alternatively, if you are interested in learning about this career enhancing job opportunity, please contact Duncan McIlroy at the Eventus Recruitment Cheshire via email for a confidential discussion. If this job isn't quite right for you but you are looking for a new position, please contact me at the details above for a confidential discussion on your career. The Eventus Recruitment Group are award-winning recruitment specialists operating in the Legal, HR, Finance and Accountancy sectors across the UK. Please note that the years experience and / or salary are listed in our advertisements as a guide. We are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. As an equal opportunities employer we welcome applications from candidates of all backgrounds and circumstances. Our privacy policy can be found on the bottom of our website.
Job Title : Administrative Assistant Location : Wantage Salary: Grade 6. 12.80 per hour. Actual salary 8,956.40 (based on 16 hours/term time only), up to 13,434.60 (based on 24 hours/term time only) Job Type: Part time - Permanent (term time only): 16-24 hours per week, flexible school hours by arrangement Reporting To: Headteacher Start Date: ASAP Closing Date: Applications will be considered upon receipt and interviews arranged accordingly. About Us: Fitzwaryn School is a very friendly and extremely successful school for children and young people aged 3-19 years. Our pupils have a range of learning difficulties, including moderate and severe learning difficulties, PMLD and autism. The school was judged Outstanding by OFSTED in all areas in May 2022. The school is part of The Propeller Academy Trust. Main Purpose: We are looking for a skilled and experienced Administration Assistant You will be the initial point of contact for incoming phone calls, visitors, parents, and students. The school office is a busy, dynamic setting where no two days are the same We are looking for someone who has excellent, written, communication, and organisation skills with the ability to be able to relate to parents, colleagues, and learners to build positive ongoing relationships In addition, you will also support the school by providing a flexible, productive, and responsive administrative service, so versatility and resourcefulness is essential This Job description is not exhaustive but outlines the main requirements. Please click on the APPLY button where you will be emailed a copy of the application form to complete and return via email. Please note CVs alone will not be accepted. Candidates with relevant experience or job titles of: Admin Assistant, Office Assistant, Office Administrator, Executive Assistant, Personal Assistant, Receptionist, Secretary, Office Support, General Admin, may also be considered for this position. The Propeller Academy Trust is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage, or civil partnership. The Propeller Academy Trust and its member schools are committed to safeguarding and promoting the welfare of all children and young people according to child protection and safeguarding guidelines. We expect all staff and volunteers to share in this commitment. This post is classed as having a high degree of contact with children or vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. All post holders are subject to the necessary pre-employment check, including a satisfactory Enhanced Disclosure and Barring Service (DBS) Check, including a Child/Adult's Barred List check (where applicable to the role in question). Additionally, shortlisted candidates will be subject to online searches for publicly available information.
Apr 29, 2024
Full time
Job Title : Administrative Assistant Location : Wantage Salary: Grade 6. 12.80 per hour. Actual salary 8,956.40 (based on 16 hours/term time only), up to 13,434.60 (based on 24 hours/term time only) Job Type: Part time - Permanent (term time only): 16-24 hours per week, flexible school hours by arrangement Reporting To: Headteacher Start Date: ASAP Closing Date: Applications will be considered upon receipt and interviews arranged accordingly. About Us: Fitzwaryn School is a very friendly and extremely successful school for children and young people aged 3-19 years. Our pupils have a range of learning difficulties, including moderate and severe learning difficulties, PMLD and autism. The school was judged Outstanding by OFSTED in all areas in May 2022. The school is part of The Propeller Academy Trust. Main Purpose: We are looking for a skilled and experienced Administration Assistant You will be the initial point of contact for incoming phone calls, visitors, parents, and students. The school office is a busy, dynamic setting where no two days are the same We are looking for someone who has excellent, written, communication, and organisation skills with the ability to be able to relate to parents, colleagues, and learners to build positive ongoing relationships In addition, you will also support the school by providing a flexible, productive, and responsive administrative service, so versatility and resourcefulness is essential This Job description is not exhaustive but outlines the main requirements. Please click on the APPLY button where you will be emailed a copy of the application form to complete and return via email. Please note CVs alone will not be accepted. Candidates with relevant experience or job titles of: Admin Assistant, Office Assistant, Office Administrator, Executive Assistant, Personal Assistant, Receptionist, Secretary, Office Support, General Admin, may also be considered for this position. The Propeller Academy Trust is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage, or civil partnership. The Propeller Academy Trust and its member schools are committed to safeguarding and promoting the welfare of all children and young people according to child protection and safeguarding guidelines. We expect all staff and volunteers to share in this commitment. This post is classed as having a high degree of contact with children or vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. All post holders are subject to the necessary pre-employment check, including a satisfactory Enhanced Disclosure and Barring Service (DBS) Check, including a Child/Adult's Barred List check (where applicable to the role in question). Additionally, shortlisted candidates will be subject to online searches for publicly available information.
Admin Assistant- Staines/Hybrid- 6 Months- 150- 180 PAYE We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanour. You are the glue that keeps our Senior Leadership together. You're enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Responsibilities: Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People travelling in-region or to the region Proactively identify and address any issues that may arise during travel, providing quick and effective solutions. In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when travelling to the region and requiring assistance with coordinating Partner with VP+ Executive Assistant's when applicable to provide on the ground support when VP+ leaders are travelling in-region Act as a point of contact for executives during their travels, offering support and assistance as needed Expense management duties, which includes submitting expense reports and receipts in a timely manner Skills/Experience: 3+ years of administrative assistant experience Proactive, one step ahead work ethic, attitude and approach You're able to multi-task, including juggling multiple calendars, teams and requests. You're also flexible in response to changing priorities and needs Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements You're comfortable interfacing with global leaders and executives Superior communication skills with the ability to work across all levels, internally and with agencies High level of confidentiality, discernment and judgement Desire to become a local ambassador and work under pressure while consistently meeting deadlines Familiarity with international travel regulations and restrictions is a plus Proficient in travel booking platforms and expense management tools You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 29, 2024
Contractor
Admin Assistant- Staines/Hybrid- 6 Months- 150- 180 PAYE We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanour. You are the glue that keeps our Senior Leadership together. You're enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Responsibilities: Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for all senior leaders (Directors+) in Global People travelling in-region or to the region Proactively identify and address any issues that may arise during travel, providing quick and effective solutions. In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and other meeting needs for Senior Leaders when travelling to the region and requiring assistance with coordinating Partner with VP+ Executive Assistant's when applicable to provide on the ground support when VP+ leaders are travelling in-region Act as a point of contact for executives during their travels, offering support and assistance as needed Expense management duties, which includes submitting expense reports and receipts in a timely manner Skills/Experience: 3+ years of administrative assistant experience Proactive, one step ahead work ethic, attitude and approach You're able to multi-task, including juggling multiple calendars, teams and requests. You're also flexible in response to changing priorities and needs Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements You're comfortable interfacing with global leaders and executives Superior communication skills with the ability to work across all levels, internally and with agencies High level of confidentiality, discernment and judgement Desire to become a local ambassador and work under pressure while consistently meeting deadlines Familiarity with international travel regulations and restrictions is a plus Proficient in travel booking platforms and expense management tools You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Position: Investment Team Assistant Salary: £40,000 - £43,000 Depending on Experience (DOE) Type: Permanent, Hybrid - 4 days in-office, 1 day remote Location: London, City Is this the opportunity you've been seeking? Are you on the lookout for a Team Assistant role within a prominent Global Investment firm situated in London's bustling financial hub? Our client is in search of a professional, well-organised, and driven individual to fill the role of Team Assistant on a permanent basis. What will be your responsibilities? You'll be providing support to a team of 15 members, handling various tasks such as diary management, coordinating international travel arrangements, scheduling meetings, and conference calls, managing reports and expenses, creating PowerPoint presentations and slides, drafting pitch documents, executing mail merges, managing inboxes, and updating client data in the CRM system. Additionally, you'll be assisting with ad hoc administrative duties as needed. What qualifications are required? The ideal candidate will have prior experience as a Team Assistant, preferably within the Financial Services sector, supporting a busy and established team. Essential skills include excellent communication, strong organisation and prioritisation abilities, proficient administrative skills, interpersonal skills, meticulous attention to detail, and proficiency in computer applications, particularly in the MS Office Suite (especially Outlook, Excel, PowerPoint, and Word). Experience with DealCloud software would be advantageous. What will you receive in return? In exchange for your contributions, our client promises a welcoming and supportive work environment, along with the opportunity to collaborate with a dynamic team of professionals, fostering continual growth and development of your skills and experience. If you're a proactive and highly organised individual with a dedication to delivering outstanding support, we encourage you to apply now for consideration. We look forward to hearing from you.
Apr 29, 2024
Full time
Position: Investment Team Assistant Salary: £40,000 - £43,000 Depending on Experience (DOE) Type: Permanent, Hybrid - 4 days in-office, 1 day remote Location: London, City Is this the opportunity you've been seeking? Are you on the lookout for a Team Assistant role within a prominent Global Investment firm situated in London's bustling financial hub? Our client is in search of a professional, well-organised, and driven individual to fill the role of Team Assistant on a permanent basis. What will be your responsibilities? You'll be providing support to a team of 15 members, handling various tasks such as diary management, coordinating international travel arrangements, scheduling meetings, and conference calls, managing reports and expenses, creating PowerPoint presentations and slides, drafting pitch documents, executing mail merges, managing inboxes, and updating client data in the CRM system. Additionally, you'll be assisting with ad hoc administrative duties as needed. What qualifications are required? The ideal candidate will have prior experience as a Team Assistant, preferably within the Financial Services sector, supporting a busy and established team. Essential skills include excellent communication, strong organisation and prioritisation abilities, proficient administrative skills, interpersonal skills, meticulous attention to detail, and proficiency in computer applications, particularly in the MS Office Suite (especially Outlook, Excel, PowerPoint, and Word). Experience with DealCloud software would be advantageous. What will you receive in return? In exchange for your contributions, our client promises a welcoming and supportive work environment, along with the opportunity to collaborate with a dynamic team of professionals, fostering continual growth and development of your skills and experience. If you're a proactive and highly organised individual with a dedication to delivering outstanding support, we encourage you to apply now for consideration. We look forward to hearing from you.
Executive Assistant Up to £70,000 DOE Permanent, full time 2-3 days office based Working hours: 9am-5pm London, Westend Is this the role for you: We're in search of a highly organised, proactive Executive Assistant or our client, a Fin-tech company based in the Westend. The successful candidate will be supporting 2-3 C-Suite Executives and their wider team and will be working closely with 2 other EA's and cover each other's holidays etc. What you will do: Seeking a skilled Executive Assistant to provide comprehensive administrative support to our client. Responsibilities include managing schedules, appointments, and travel arrangements, serving as the primary point of contact for stakeholders, and proactively handling matters for efficient workflow. The EA will prepare correspondence, presentations, and reports, coordinate meetings and events, and oversee special projects and office operations. Strong relationship management skills are essential for stakeholder engagement and representation of the C-Suite Executives. Confidentiality is paramount, with responsibilities including safeguarding sensitive information. What you will need: The ideal candidate will have a proven experience supporting C-level executives, exceptional organisational skills, and proficiency in relevant software applications. Strong communication and interpersonal skills, along with the ability to thrive in a fast-paced environment, are crucial. This role offers the opportunity to make a significant impact by supporting our client's effectiveness and organisational goals. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant support, we would like to hear from you. Apply now for consideration.
Apr 29, 2024
Full time
Executive Assistant Up to £70,000 DOE Permanent, full time 2-3 days office based Working hours: 9am-5pm London, Westend Is this the role for you: We're in search of a highly organised, proactive Executive Assistant or our client, a Fin-tech company based in the Westend. The successful candidate will be supporting 2-3 C-Suite Executives and their wider team and will be working closely with 2 other EA's and cover each other's holidays etc. What you will do: Seeking a skilled Executive Assistant to provide comprehensive administrative support to our client. Responsibilities include managing schedules, appointments, and travel arrangements, serving as the primary point of contact for stakeholders, and proactively handling matters for efficient workflow. The EA will prepare correspondence, presentations, and reports, coordinate meetings and events, and oversee special projects and office operations. Strong relationship management skills are essential for stakeholder engagement and representation of the C-Suite Executives. Confidentiality is paramount, with responsibilities including safeguarding sensitive information. What you will need: The ideal candidate will have a proven experience supporting C-level executives, exceptional organisational skills, and proficiency in relevant software applications. Strong communication and interpersonal skills, along with the ability to thrive in a fast-paced environment, are crucial. This role offers the opportunity to make a significant impact by supporting our client's effectiveness and organisational goals. If you are a proactive and highly motivated individual with a passion for delivering exceptional Executive Assistant support, we would like to hear from you. Apply now for consideration.
Assistant Accountant Annual Salary: £31,000 Location: Windsor (no parking) - local arrangement £6 per day Job Type: Full-time (40 hours per week office based - flexible start/finish times) We are seeking an Assistant Accountant to join our vibrant team in Windsor, contributing to a first-class finance function. This role is ideal for someone who is motivated, passionate, and ready to take ownership of the Sales ledgers. You will play a crucial role in supporting the Finance Manager to develop controls, processes, and protocols for effective financial management and reporting. Day-to-day of the role: Take ownership of the formatting, processing, and correct coding of all sales invoices, ensuring timely collections of outstanding payments. Process show settlements and royalty statements. Assist the purchase ledger clerk and be responsible for the weekly upload reconciliation of the BAC's run to Navision. Compile the weekly payroll and ensure accuracy in fee schedules and payroll-related documents. Address payroll queries with the assistance of the Finance Manager and Payroll. Format and journal the weekly and monthly payroll, understanding its reflection in the P&L. Check bank reconciliations completed by the purchase ledger clerk. Work with the team to ensure that petty cash and cash on hand balances weekly. Identify and journal any pre-payments and accruals as required. Raise ad hoc payments with the correct approvals. Deputise for the Finance Manager when requested. Support in the preparation of monthly and year-end statutory accounts for audit and compliance purposes. Provide administrative support during budget preparation. Review systems, processes, and procedures to ensure efficiency and value addition to the company. Lead on creating a culture of pride in the workplace by ensuring clean and well-presented spaces. Required Skills & Qualifications: Proficiency in Microsoft Excel. Experience in managing sales ledgers and financial reporting. Knowledge of payroll processing preferred. Familiarity with bank reconciliations and financial journaling. Ability to work independently and as part of a team, with a focus on accuracy and attention to detail.
Apr 29, 2024
Full time
Assistant Accountant Annual Salary: £31,000 Location: Windsor (no parking) - local arrangement £6 per day Job Type: Full-time (40 hours per week office based - flexible start/finish times) We are seeking an Assistant Accountant to join our vibrant team in Windsor, contributing to a first-class finance function. This role is ideal for someone who is motivated, passionate, and ready to take ownership of the Sales ledgers. You will play a crucial role in supporting the Finance Manager to develop controls, processes, and protocols for effective financial management and reporting. Day-to-day of the role: Take ownership of the formatting, processing, and correct coding of all sales invoices, ensuring timely collections of outstanding payments. Process show settlements and royalty statements. Assist the purchase ledger clerk and be responsible for the weekly upload reconciliation of the BAC's run to Navision. Compile the weekly payroll and ensure accuracy in fee schedules and payroll-related documents. Address payroll queries with the assistance of the Finance Manager and Payroll. Format and journal the weekly and monthly payroll, understanding its reflection in the P&L. Check bank reconciliations completed by the purchase ledger clerk. Work with the team to ensure that petty cash and cash on hand balances weekly. Identify and journal any pre-payments and accruals as required. Raise ad hoc payments with the correct approvals. Deputise for the Finance Manager when requested. Support in the preparation of monthly and year-end statutory accounts for audit and compliance purposes. Provide administrative support during budget preparation. Review systems, processes, and procedures to ensure efficiency and value addition to the company. Lead on creating a culture of pride in the workplace by ensuring clean and well-presented spaces. Required Skills & Qualifications: Proficiency in Microsoft Excel. Experience in managing sales ledgers and financial reporting. Knowledge of payroll processing preferred. Familiarity with bank reconciliations and financial journaling. Ability to work independently and as part of a team, with a focus on accuracy and attention to detail.
Admin Assistant Office based in Honiton £12.00-£13.00 per hour Full Time, Monday Friday, Pension Scheme, Free on-site parking. A new exciting role has arisen for an Admin Assistant to join a busy team based in Honiton. As a Admin Assistant , you will play a crucial role in providing exceptional customer service to customers as well as support to all teams within the company. Responsibilities Raising contract renewals and invoices General administrative duties, to include typing documents, data input and updating electronic records. Liaising with production to ensure all documents and customers are updated Taking incoming calls, helping clients and customers with their enquiries and queries Key Skills Methodical with an eye for detail Engaging and ability to communicate at all levels Excellent Customer Service and organisational skills Ability to work to time scales and use own initiative If you are saying yes to all of the above then we would love to hear from you contact Annie at Elite Recruitment Solutions Exeter (url removed) or hit apply via this job board.
Apr 29, 2024
Full time
Admin Assistant Office based in Honiton £12.00-£13.00 per hour Full Time, Monday Friday, Pension Scheme, Free on-site parking. A new exciting role has arisen for an Admin Assistant to join a busy team based in Honiton. As a Admin Assistant , you will play a crucial role in providing exceptional customer service to customers as well as support to all teams within the company. Responsibilities Raising contract renewals and invoices General administrative duties, to include typing documents, data input and updating electronic records. Liaising with production to ensure all documents and customers are updated Taking incoming calls, helping clients and customers with their enquiries and queries Key Skills Methodical with an eye for detail Engaging and ability to communicate at all levels Excellent Customer Service and organisational skills Ability to work to time scales and use own initiative If you are saying yes to all of the above then we would love to hear from you contact Annie at Elite Recruitment Solutions Exeter (url removed) or hit apply via this job board.