Basis : Permanent Shift Pattern: Day shift - 07.00 to 16.00 or 08:00 to 17:00 Monday to Thursday, and 07.00 to 12.00 on Fridays, with designated breaks Location : Accrofab (Derby) Limited DE21 7RX Opportunity Summary: We have a vacancy within our Accounts department and are currently recruiting for the role of Assistant Finance Controller click apply for full job details
Apr 30, 2024
Full time
Basis : Permanent Shift Pattern: Day shift - 07.00 to 16.00 or 08:00 to 17:00 Monday to Thursday, and 07.00 to 12.00 on Fridays, with designated breaks Location : Accrofab (Derby) Limited DE21 7RX Opportunity Summary: We have a vacancy within our Accounts department and are currently recruiting for the role of Assistant Finance Controller click apply for full job details
Opportunity to join a commercial building team whom manufacturer and install replacement UPVC windows and doors to the public and housing authority sector. We are currently looking to recruit an Assistant Site Supervisor to report the Contracts Manager and the role will include; Overseeing all self employed fitters and subcontractors Managing contracts worth c £1-3m Receive and check deliveries and click apply for full job details
Apr 30, 2024
Full time
Opportunity to join a commercial building team whom manufacturer and install replacement UPVC windows and doors to the public and housing authority sector. We are currently looking to recruit an Assistant Site Supervisor to report the Contracts Manager and the role will include; Overseeing all self employed fitters and subcontractors Managing contracts worth c £1-3m Receive and check deliveries and click apply for full job details
Brook Street (UK) Ltd are recruiting a Paralegal for our leading Public Sector Client, Education Authority Northern Ireland, located in their Commercial Property Dept. Dundonald Job Purpose To act as Personal Assistant to a Solicitor within EA Solicitors To assist with commercial property matters and the investigation and defense of informal and formal complaints / legal proceedings against the Education Authority ("EA") and/or controlled schools. To undertake such other duties relevant to the Education Authority Solicitors ("EA Solicitors") as may be reasonably required from time to time. MAIN DUTIES AND RESPONSIBILITIES 1. To act as Personal Assistant to the Solicitor To provide P.A. support to the Solicitor, always ensure strictest confidentiality and diplomacy , make and take calls on behalf of the Solicitor, and maintain a personal and office diary, ensuring compatibility. Check and prioritise mail. Co-ordinate and administer work of Solicitor in their absence, with regard to conveyancing/ property matters, employment law cases, litigation, tribunals (including SENDIST), judicial reviews and on-going legal matters. Ensure the timely provision of advice and information to internal and external clients, regarding meeting strict deadlines. To draft and prepare routine correspondence and reports, collate information and prepare and update statistical information. Arrange meetings, consultations, Tribunal hearings, Court appearances and talks/conferences. Arrange alternative cover in Solicitor's absence. 2. Commercial Property. To assist the EA Solicitors in preparing Title Reports and Title Packs and by applying for Property Certificates and Property Searches to establish ownership. To assist the EA Solicitors in the preparation of: Contracts for Sale, Conveyancing Documents, Completion of Pre-Contract Enquiries. To assist the EA Solicitors in ensuring documentation is presented for Stamping and Registration within prescribed legal times. To accurately Schedule and return/ receipt Title Documents to and from the EA Headquarters and to third party solicitors. 3. Investigation and Defence of Formal and Informal Complaints / Legal Proceedings against EA /Schools To assist the Solicitor or any other solicitor within EA Solicitors in the investigation and defence of formal and informal complaints/proceedings referred from EA Directorates /Schools. To adhere to strict deadlines to ensure statutory time limits are met. To assist in the process of appeals against Tribunal / Court decisions To assist in the collation and indexing of discoverable documentation, Court / Tribunal bundles etc. Assist with the drafting and response of Notices of Appearances, Notices for Additional Information, Notices for Discovery etc. To maintain effective communication and co-operations with relevant persons including EA Officers, Boards of Governors, Counsel, Witnesses and outside Agencies to ensure quality service delivered. To assist with preparation and collation of Counsel's papers and arrange for delivery of same. To prepare documentation for hearings and apply for Witness Summons. To attend consultations and hearings (as required) in order to provide verbatim report on proceedings. To administer payment of Counsel's fees. 4. Judicial Reviews To assist the Solicitor or any other EA Solicitor by liaising with Transfer Officers, Tribunal members and Counsel to arrange for compilation and forwarding of relevant information. To arrange consultations and prepare necessary documentation. Prepare Affidavits as drafted by Counsel and arrange for swearing of same by Tribunal member and external Solicitors. Requisitioning of cheques in accordance with appropriate fees, lodge official documentation at Court and return all original documentation to EA Regions. You should have: A minimum of five GCSE's (Grades A -C) including English and Maths or equivalent or higher examinations AND Have either a minimum of two year's experience in a paid capacity providing administrative support which must include the following: Using Microsoft Word (to process letters, memos, reports etc.); Using Microsoft Outlook (to send/receive e-mails) Drafting correspondence Diary Management; and Maintaining Records. In addition to the above, you must also be able to demonstrate at an interview the under-noted knowledge, skills and personal qualities: Knowledge of Legal work Excellent oral and written communication skills. Proven ability to successfully plan, prioritise and manage the work of yourself and others within required timescales Proven ability to demonstrate initiative, work flexibly and resolve complex matters with minimal direction and supervision. Proven ability to develop and maintain good working relationships at a range of levels including senior management level. Proven ability to exercise discretion in dealing with confidential or sensitive matters. In return, you will benefit from: Full training and induction Pension Scheme Competitive rates of pay Brook Street (UK) Ltd back-office support and mentoring Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group. The rate of pay is 12.94 per hour, the hours of work are 36hrs Monday to Friday. If you would like to apply for this role, please email your CV via the Apply link.
Apr 30, 2024
Seasonal
Brook Street (UK) Ltd are recruiting a Paralegal for our leading Public Sector Client, Education Authority Northern Ireland, located in their Commercial Property Dept. Dundonald Job Purpose To act as Personal Assistant to a Solicitor within EA Solicitors To assist with commercial property matters and the investigation and defense of informal and formal complaints / legal proceedings against the Education Authority ("EA") and/or controlled schools. To undertake such other duties relevant to the Education Authority Solicitors ("EA Solicitors") as may be reasonably required from time to time. MAIN DUTIES AND RESPONSIBILITIES 1. To act as Personal Assistant to the Solicitor To provide P.A. support to the Solicitor, always ensure strictest confidentiality and diplomacy , make and take calls on behalf of the Solicitor, and maintain a personal and office diary, ensuring compatibility. Check and prioritise mail. Co-ordinate and administer work of Solicitor in their absence, with regard to conveyancing/ property matters, employment law cases, litigation, tribunals (including SENDIST), judicial reviews and on-going legal matters. Ensure the timely provision of advice and information to internal and external clients, regarding meeting strict deadlines. To draft and prepare routine correspondence and reports, collate information and prepare and update statistical information. Arrange meetings, consultations, Tribunal hearings, Court appearances and talks/conferences. Arrange alternative cover in Solicitor's absence. 2. Commercial Property. To assist the EA Solicitors in preparing Title Reports and Title Packs and by applying for Property Certificates and Property Searches to establish ownership. To assist the EA Solicitors in the preparation of: Contracts for Sale, Conveyancing Documents, Completion of Pre-Contract Enquiries. To assist the EA Solicitors in ensuring documentation is presented for Stamping and Registration within prescribed legal times. To accurately Schedule and return/ receipt Title Documents to and from the EA Headquarters and to third party solicitors. 3. Investigation and Defence of Formal and Informal Complaints / Legal Proceedings against EA /Schools To assist the Solicitor or any other solicitor within EA Solicitors in the investigation and defence of formal and informal complaints/proceedings referred from EA Directorates /Schools. To adhere to strict deadlines to ensure statutory time limits are met. To assist in the process of appeals against Tribunal / Court decisions To assist in the collation and indexing of discoverable documentation, Court / Tribunal bundles etc. Assist with the drafting and response of Notices of Appearances, Notices for Additional Information, Notices for Discovery etc. To maintain effective communication and co-operations with relevant persons including EA Officers, Boards of Governors, Counsel, Witnesses and outside Agencies to ensure quality service delivered. To assist with preparation and collation of Counsel's papers and arrange for delivery of same. To prepare documentation for hearings and apply for Witness Summons. To attend consultations and hearings (as required) in order to provide verbatim report on proceedings. To administer payment of Counsel's fees. 4. Judicial Reviews To assist the Solicitor or any other EA Solicitor by liaising with Transfer Officers, Tribunal members and Counsel to arrange for compilation and forwarding of relevant information. To arrange consultations and prepare necessary documentation. Prepare Affidavits as drafted by Counsel and arrange for swearing of same by Tribunal member and external Solicitors. Requisitioning of cheques in accordance with appropriate fees, lodge official documentation at Court and return all original documentation to EA Regions. You should have: A minimum of five GCSE's (Grades A -C) including English and Maths or equivalent or higher examinations AND Have either a minimum of two year's experience in a paid capacity providing administrative support which must include the following: Using Microsoft Word (to process letters, memos, reports etc.); Using Microsoft Outlook (to send/receive e-mails) Drafting correspondence Diary Management; and Maintaining Records. In addition to the above, you must also be able to demonstrate at an interview the under-noted knowledge, skills and personal qualities: Knowledge of Legal work Excellent oral and written communication skills. Proven ability to successfully plan, prioritise and manage the work of yourself and others within required timescales Proven ability to demonstrate initiative, work flexibly and resolve complex matters with minimal direction and supervision. Proven ability to develop and maintain good working relationships at a range of levels including senior management level. Proven ability to exercise discretion in dealing with confidential or sensitive matters. In return, you will benefit from: Full training and induction Pension Scheme Competitive rates of pay Brook Street (UK) Ltd back-office support and mentoring Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group. The rate of pay is 12.94 per hour, the hours of work are 36hrs Monday to Friday. If you would like to apply for this role, please email your CV via the Apply link.
An exciting opportunity has arisen for a Legal Executive Assistant. The successful candidate will provide comprehensive support to our legal team, with a focus on client services and team coordination. Client Details Our client is a reputable legal firm in the heart of Edinburgh or Glasgow. With a team of over 500 professionals, they provide a wide range of legal services to various businesses and individuals. They maintain a high level of professionalism and are renowned for their excellent client services. Description Managing client communication and correspondence. Coordinating appointments, meetings and travel arrangements for the legal team. Preparing legal documents and reports. Supporting the team in case preparation. Maintaining and organising legal files and databases. Ensuring the confidentiality of all sensitive information. Providing administrative support to the legal team. Contributing to the improvement of the team's operational efficiency. Profile A successful Legal Executive Assistant should have: Proficiency in MS Office and legal software. Strong organisational and time management skills. Excellent verbal and written communication skills. Professionalism and high level of discretion. Ability to work effectively in a team environment. Job Offer Permanent contract with full-time hours. A positive work environment in the heart of the city. A comprehensive benefits package. The opportunity to work with a team of legal professionals. We encourage all candidates to apply for this exciting Legal Executive Assistant role in the Professional Services industry. Don't miss out on this excellent opportunity!
Apr 30, 2024
Full time
An exciting opportunity has arisen for a Legal Executive Assistant. The successful candidate will provide comprehensive support to our legal team, with a focus on client services and team coordination. Client Details Our client is a reputable legal firm in the heart of Edinburgh or Glasgow. With a team of over 500 professionals, they provide a wide range of legal services to various businesses and individuals. They maintain a high level of professionalism and are renowned for their excellent client services. Description Managing client communication and correspondence. Coordinating appointments, meetings and travel arrangements for the legal team. Preparing legal documents and reports. Supporting the team in case preparation. Maintaining and organising legal files and databases. Ensuring the confidentiality of all sensitive information. Providing administrative support to the legal team. Contributing to the improvement of the team's operational efficiency. Profile A successful Legal Executive Assistant should have: Proficiency in MS Office and legal software. Strong organisational and time management skills. Excellent verbal and written communication skills. Professionalism and high level of discretion. Ability to work effectively in a team environment. Job Offer Permanent contract with full-time hours. A positive work environment in the heart of the city. A comprehensive benefits package. The opportunity to work with a team of legal professionals. We encourage all candidates to apply for this exciting Legal Executive Assistant role in the Professional Services industry. Don't miss out on this excellent opportunity!
Role: Assistant Branch Manager Location: On-site, Westmoorland - Ulverston Sector: Building Materials / Construction Supplies / Timber Merchants Package: £30,000 - £35,000 + Bonus We are recruiting an Assistant Manager for a very well respected supplier of construction supplies click apply for full job details
Apr 30, 2024
Full time
Role: Assistant Branch Manager Location: On-site, Westmoorland - Ulverston Sector: Building Materials / Construction Supplies / Timber Merchants Package: £30,000 - £35,000 + Bonus We are recruiting an Assistant Manager for a very well respected supplier of construction supplies click apply for full job details
Outstanding Personal Assistant Role with Leading International Services Provider Our award-winning client offers diverse services globally and seeks an exceptional Personal Assistant to support their dynamic Operations and Corporate Events Director. This role is based in West Northamptonshire 30 mins from both Rugby and Milton Keynes or 50mins from Oxfordshire. This role is mainly office based. This role is ideal for a "true PA". For a PA who loves being the right-hand person and the "go to" for the wider team. You will be surrounded by a wider supportive network which will allow you to thrive. You will enjoy a strategic role enabling organisational and leadership success through managing complex schedules, travel, correspondence, projects, and events. Key responsibilities include: Proactively handling an extremely complex calendar and tight deadlines Coordinating domestic and international travel logistics Preparing presentations and correspondence to board and executive level Building strong working relationships with department heads to drive follow-up Supporting in planning and promotion of company's high-profile event Contributing to key transformation and business growth initiatives The ideal candidate will have extensive Board level PA experience achieving administrative and PA support excellence in global commercial enterprises, superior organisational talents, and thrives under flexibility. The client offers a competitive salary with exceptional benefits and perks for high impact. Our client proudly develops talent and makes this role rewarding for the right individual seeking to progress their career with an admirable organisation. Katie Bard is acting as an agency and is an equal opportunities employer Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
Apr 30, 2024
Full time
Outstanding Personal Assistant Role with Leading International Services Provider Our award-winning client offers diverse services globally and seeks an exceptional Personal Assistant to support their dynamic Operations and Corporate Events Director. This role is based in West Northamptonshire 30 mins from both Rugby and Milton Keynes or 50mins from Oxfordshire. This role is mainly office based. This role is ideal for a "true PA". For a PA who loves being the right-hand person and the "go to" for the wider team. You will be surrounded by a wider supportive network which will allow you to thrive. You will enjoy a strategic role enabling organisational and leadership success through managing complex schedules, travel, correspondence, projects, and events. Key responsibilities include: Proactively handling an extremely complex calendar and tight deadlines Coordinating domestic and international travel logistics Preparing presentations and correspondence to board and executive level Building strong working relationships with department heads to drive follow-up Supporting in planning and promotion of company's high-profile event Contributing to key transformation and business growth initiatives The ideal candidate will have extensive Board level PA experience achieving administrative and PA support excellence in global commercial enterprises, superior organisational talents, and thrives under flexibility. The client offers a competitive salary with exceptional benefits and perks for high impact. Our client proudly develops talent and makes this role rewarding for the right individual seeking to progress their career with an admirable organisation. Katie Bard is acting as an agency and is an equal opportunities employer Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
Role : Executive Assistant Location : Edinburgh Salary : 30,000- 35,000 Pertemps are recruiting an Executive Assistant to work with our Edinburgh based client. Responsibilities : Serve as the primary point of contact for executives, managing their schedules, appointments, and travel arrangements Coordinate meetings, conferences, and events, including agenda preparation and logistics management Prepare and distribute correspondence, reports, and presentations on behalf of executives Conduct research, compile data, and prepare briefing materials as needed Manage executive expenses and assist with budget tracking and financial reporting Maintain confidentiality and discretion in handling sensitive information and matters Act as a liaison between executives and internal/external stakeholders, fostering positive relationships and clear communication channels About You : Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment Excellent communication and interpersonal skills, with a professional and polished demeanor Proficiency in Microsoft Office suite and other relevant software applications Discretion and confidentiality in handling sensitive information and matters Flexibility and adaptability to changing priorities and situations
Apr 30, 2024
Full time
Role : Executive Assistant Location : Edinburgh Salary : 30,000- 35,000 Pertemps are recruiting an Executive Assistant to work with our Edinburgh based client. Responsibilities : Serve as the primary point of contact for executives, managing their schedules, appointments, and travel arrangements Coordinate meetings, conferences, and events, including agenda preparation and logistics management Prepare and distribute correspondence, reports, and presentations on behalf of executives Conduct research, compile data, and prepare briefing materials as needed Manage executive expenses and assist with budget tracking and financial reporting Maintain confidentiality and discretion in handling sensitive information and matters Act as a liaison between executives and internal/external stakeholders, fostering positive relationships and clear communication channels About You : Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment Excellent communication and interpersonal skills, with a professional and polished demeanor Proficiency in Microsoft Office suite and other relevant software applications Discretion and confidentiality in handling sensitive information and matters Flexibility and adaptability to changing priorities and situations
Hybrid working 35 hours per week Temp opportunity with a view to permanent Start date: ASAP As a result of restructuring our client, a key player in the B2C market, has created a new role, partnering their team of 8 leadership members who make up the UK Senior Management Team. The Executive Management Assistant will hold overall responsibility for the leadership team's diary management and ensuring that all leadership business interactions are booked, co-ordinated and recorded in a methodical and timely manner. Additionally they will hold responsibility for supporting the wider group with any requirements they have. Key Qualifications & Experience: • Excellent organisational skills • Previous experience of being a personal assistant or executive assistant to senior leaders • Be able to effectively communicate both verbally and written, at all levels within the business and liaise with stakeholders to resolve issues • Able to coordinate multiple external communications' messages at any one time • Ability to priorities workloads and use own initiative • Ability to work independently or as part of a team • Ability to work under pressure and to tight deadlines The points below are mandatory • Excellent communication skills • Exceptional levels of integrity and confidentiality • Ability to work to agreed performance targets • Versatile, with the ability to adapt quickly to the changing needs of a rapidly developing business • Ability to demonstrate flexibility regarding working hours to meet business needs Should you be interested in discussing this vacancy please contact Ginny Rennie via LinkedIn or register your details on . Resourcing4Marketing is an independent Marketing Recruitment and Consultancy company specialising in supporting the Marketing Community - both candidates and clients alike, in a partnership approach to resourcing Marketing professionals. Resourcing4Marketing is an equal opportunities employer and a company committed to diversity. Resourcing4Marketing operates as a Recruitment Agency for the provision of permanent candidates and as a Recruitment Business for the provision of temporary candidates
Apr 30, 2024
Full time
Hybrid working 35 hours per week Temp opportunity with a view to permanent Start date: ASAP As a result of restructuring our client, a key player in the B2C market, has created a new role, partnering their team of 8 leadership members who make up the UK Senior Management Team. The Executive Management Assistant will hold overall responsibility for the leadership team's diary management and ensuring that all leadership business interactions are booked, co-ordinated and recorded in a methodical and timely manner. Additionally they will hold responsibility for supporting the wider group with any requirements they have. Key Qualifications & Experience: • Excellent organisational skills • Previous experience of being a personal assistant or executive assistant to senior leaders • Be able to effectively communicate both verbally and written, at all levels within the business and liaise with stakeholders to resolve issues • Able to coordinate multiple external communications' messages at any one time • Ability to priorities workloads and use own initiative • Ability to work independently or as part of a team • Ability to work under pressure and to tight deadlines The points below are mandatory • Excellent communication skills • Exceptional levels of integrity and confidentiality • Ability to work to agreed performance targets • Versatile, with the ability to adapt quickly to the changing needs of a rapidly developing business • Ability to demonstrate flexibility regarding working hours to meet business needs Should you be interested in discussing this vacancy please contact Ginny Rennie via LinkedIn or register your details on . Resourcing4Marketing is an independent Marketing Recruitment and Consultancy company specialising in supporting the Marketing Community - both candidates and clients alike, in a partnership approach to resourcing Marketing professionals. Resourcing4Marketing is an equal opportunities employer and a company committed to diversity. Resourcing4Marketing operates as a Recruitment Agency for the provision of permanent candidates and as a Recruitment Business for the provision of temporary candidates
Role: Project Coordinator Location: Hampshire (Greater Southampton) Type: Permanent Full time Structure: 3 days in office and 2 WFH Company: Business Consultancy Salary: Salary up to £27,000 - £30,000 (DOE) - this may be negotiable for the right level of experience. We are working with a small but dynamic business consultancy that helps drive innovation in leadership teams through sophisticated assesments and data focused soltuions. This is a failry junior role and ideal for someone that has a few years experience as PA, Project Coordination or executive assistant as you will be supporting key senior leaders in the business with day-to-day administrative tasks with some overlap into their current projects. This is a admin heavy role and you will need to bring a strong planning, scheduling, diary management event coordination and project based skill set to the table. Key Accountabilities: Assisting Associates with diary management, booking travel arrangements including international travel, completing visa applications, adhering to vaccination and testing requirements and preparing itineraries and ensuring all relevant materials are prepared in a timely manner On-going review of the diary to ensure optimal use of time and resources Booking sessions for coaching programmes and workshops Daily updating pipeline with sales activity Participation in weekly update meetings Working with our client services team to co-ordinate the preparation and delivery of larger client projects Ablity to support sales functions and business development where neccessary. Basic sales proposal preparation Accountable for monthly submission of expense receipts, assigning project code's and responding to any financial queries raised by the finance team Skills and Competence: Confident and highly motivated with experience of supporting senior managers Used to working at pace with flexibility, the ability to problem solve and have a proactive approach to tasks and projects Excellent organisation, time management and prioritisation skills Strong attention to detail, with a focus on accuracy Excellent written and verbal communication and interpersonal skills, with the ability to deal confidently with client data and people at all levels Ability to positively respond to last minute changes and deliver against tight deadlines Desire to deliver great client service,putting the client at the heart of everything we do Interest in and desire for personal development Essential: A minimum of 3 years in a similar personal/executive assistant role Strong relationship builder and able to maintain long term relationships Project coordination support experience will be hugely beneficial Confidence and ability in booking online accommodation and travel arrangements IT Savy: Highly Proficient in Office 365, Outlook, SharePoint and Microsoft Applications such as Planner and Forms / Strong level of IT knowledge e.g. Word and Excel Digitally smart and technically aware with an ability to operate across multiple platforms On Offer: Company bonus scheme (based on company and personal performance) 33 days holiday (including statutory leave) Christmas shutdown period between Christmas and New Year Hybrid working (1-2 days per week) Company Sick Pay Company events Opportunity to receive world-class development Other wellbeing Initiatives Workplace Pension - 3% Employer contributions Childcare Voucher scheme Free onsite parking We are looking for someone that will bring a sophisticated confidence to their work and delivery. A typical day might include managing diary appointments, working with the Client Services and Analytics team to co-ordinate client projects, booking travel, preparing itineraries and project resources, uploading opportunities to their bespoke platform and communicating with key client contacts to determine and deliver against bespoke and changing requirements. This is the ideal role for someone who thrives in testing and challening situaitons and able to work in an agile and autonomous manner. This is a hybrid role and for the first 3 months you will be office based to get up to speed with everything. Candidates applying from further afield (outside of Hampshire) will only be considered should the local market not yield the results this client is looking for. Candidates would need to be willing to commute to Southampton or relocate. This client in unfortunately unable to provide sponsorship. JBRP1_UKTJ
Apr 30, 2024
Full time
Role: Project Coordinator Location: Hampshire (Greater Southampton) Type: Permanent Full time Structure: 3 days in office and 2 WFH Company: Business Consultancy Salary: Salary up to £27,000 - £30,000 (DOE) - this may be negotiable for the right level of experience. We are working with a small but dynamic business consultancy that helps drive innovation in leadership teams through sophisticated assesments and data focused soltuions. This is a failry junior role and ideal for someone that has a few years experience as PA, Project Coordination or executive assistant as you will be supporting key senior leaders in the business with day-to-day administrative tasks with some overlap into their current projects. This is a admin heavy role and you will need to bring a strong planning, scheduling, diary management event coordination and project based skill set to the table. Key Accountabilities: Assisting Associates with diary management, booking travel arrangements including international travel, completing visa applications, adhering to vaccination and testing requirements and preparing itineraries and ensuring all relevant materials are prepared in a timely manner On-going review of the diary to ensure optimal use of time and resources Booking sessions for coaching programmes and workshops Daily updating pipeline with sales activity Participation in weekly update meetings Working with our client services team to co-ordinate the preparation and delivery of larger client projects Ablity to support sales functions and business development where neccessary. Basic sales proposal preparation Accountable for monthly submission of expense receipts, assigning project code's and responding to any financial queries raised by the finance team Skills and Competence: Confident and highly motivated with experience of supporting senior managers Used to working at pace with flexibility, the ability to problem solve and have a proactive approach to tasks and projects Excellent organisation, time management and prioritisation skills Strong attention to detail, with a focus on accuracy Excellent written and verbal communication and interpersonal skills, with the ability to deal confidently with client data and people at all levels Ability to positively respond to last minute changes and deliver against tight deadlines Desire to deliver great client service,putting the client at the heart of everything we do Interest in and desire for personal development Essential: A minimum of 3 years in a similar personal/executive assistant role Strong relationship builder and able to maintain long term relationships Project coordination support experience will be hugely beneficial Confidence and ability in booking online accommodation and travel arrangements IT Savy: Highly Proficient in Office 365, Outlook, SharePoint and Microsoft Applications such as Planner and Forms / Strong level of IT knowledge e.g. Word and Excel Digitally smart and technically aware with an ability to operate across multiple platforms On Offer: Company bonus scheme (based on company and personal performance) 33 days holiday (including statutory leave) Christmas shutdown period between Christmas and New Year Hybrid working (1-2 days per week) Company Sick Pay Company events Opportunity to receive world-class development Other wellbeing Initiatives Workplace Pension - 3% Employer contributions Childcare Voucher scheme Free onsite parking We are looking for someone that will bring a sophisticated confidence to their work and delivery. A typical day might include managing diary appointments, working with the Client Services and Analytics team to co-ordinate client projects, booking travel, preparing itineraries and project resources, uploading opportunities to their bespoke platform and communicating with key client contacts to determine and deliver against bespoke and changing requirements. This is the ideal role for someone who thrives in testing and challening situaitons and able to work in an agile and autonomous manner. This is a hybrid role and for the first 3 months you will be office based to get up to speed with everything. Candidates applying from further afield (outside of Hampshire) will only be considered should the local market not yield the results this client is looking for. Candidates would need to be willing to commute to Southampton or relocate. This client in unfortunately unable to provide sponsorship. JBRP1_UKTJ
My Global client based in Mayfair are now looking for an Executive Assistant to join their dynamic team in the West End. This really is an exciting opportunity for you. The role will support 3 Exec team members based in the UK. Key responsibilities will include Oversee and support all administrative duties in the office and ensure that office is operating smoothly. Key responsibilities include: Organize and prepare onsite meetings Manage the schedule for our conference/board rooms Act as point person for office equipment maintenance, post, shipping, supplies, and equipment Coordinate guest and vendor access to the office Coordinate with IT department on all office equipment Assist with new employee onboarding Partner with HR to maintain office policies as necessary Coordinate travel for employees Help implement and maintain the company's ESG office policies Assist with marketing and 'swag' coordination Ensure the kitchen is stocked with food and beverages for employees Manage relationships with vendors, service providers, and office landlord Participate actively in the planning and execution of events within the office Monitor and maintain office supplies Ensure security, integrity, and confidentiality of data Maintain a safe, secure, and pleasant work environment Personal Attributes: Entrepreneurial, proactive, and self-motivated individual Demonstrate critical thinking skills in a fast-paced environment and have excellent written, verbal, and interpersonal communication skills Ability to prioritise and manage multiple competing tasks Collaborative, team-oriented individual with a strong sense of integrity, professionalism, and ability to assimilate into a strong team culture Well-developed organisational skills Shows great attention to detail If applying via the OA website please send to me directly on (url removed) This opportunity is being advertised by the Office Angels West End team. Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly. If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion. Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 30, 2024
Full time
My Global client based in Mayfair are now looking for an Executive Assistant to join their dynamic team in the West End. This really is an exciting opportunity for you. The role will support 3 Exec team members based in the UK. Key responsibilities will include Oversee and support all administrative duties in the office and ensure that office is operating smoothly. Key responsibilities include: Organize and prepare onsite meetings Manage the schedule for our conference/board rooms Act as point person for office equipment maintenance, post, shipping, supplies, and equipment Coordinate guest and vendor access to the office Coordinate with IT department on all office equipment Assist with new employee onboarding Partner with HR to maintain office policies as necessary Coordinate travel for employees Help implement and maintain the company's ESG office policies Assist with marketing and 'swag' coordination Ensure the kitchen is stocked with food and beverages for employees Manage relationships with vendors, service providers, and office landlord Participate actively in the planning and execution of events within the office Monitor and maintain office supplies Ensure security, integrity, and confidentiality of data Maintain a safe, secure, and pleasant work environment Personal Attributes: Entrepreneurial, proactive, and self-motivated individual Demonstrate critical thinking skills in a fast-paced environment and have excellent written, verbal, and interpersonal communication skills Ability to prioritise and manage multiple competing tasks Collaborative, team-oriented individual with a strong sense of integrity, professionalism, and ability to assimilate into a strong team culture Well-developed organisational skills Shows great attention to detail If applying via the OA website please send to me directly on (url removed) This opportunity is being advertised by the Office Angels West End team. Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly. If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion. Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Title: Personal Assistant Location: Bromley, Kent Salary: £35 - £40k Permanent on-site A family-based construction company based in Kent is looking for an exceptional PA to support two Directors including the Executive Operations Officer. This is a great role for a multitasker where you'll need to be one step ahead, remain positive under pressure and juggle several things at once all the while providing a smooth and seamless service. The role requires strong experience gained from working in similar roles, and exception organisational skills. Key Responsibilities: Managing Director's calendar, coordinate meetings and appointments and conducting a short daily briefing of key meeting and appointments. Monitoring a high-volume mailbox; respond, flag and follow up ensuring complete confidentiality is adhered to at all times. Dictation of emails and other communications. Managing Director's action tracker that requires liaising with the Directors, Managers and Contractors, always monitoring the action status and initiate follow ups. Maintain an efficient and up to date filing systems for the prompt retrieval of information and documentation when required. Managing incoming and outgoing post/correspondence Prepare meeting agendas, documents, and presentations ensuring all necessary materials in advance. Minute taking for meetings Low volume travel arrangements Working on Ad hoc projects as required Processing personal requests daily and on hand for shopping or lunch runs. Supporting the Director with administrative support, managing files, organising documents and reports. Personal Specification: Relevant experience from the Real Estate Sector. High degree of proficiency in Microsoft Office Exceptional organisational skills High levels of attention to detail Ability to priorities tasks effectively. Always demonstrate discretion and trustworthiness Good interpersonal skills with the ability to communicate effectively at all levels Excellent written and oral communication skills The art of multitasking and problem solving Most importantly 'a can-do attitude' with enthusiasm and energy daily Benefits: 25 days annual leave, Birthday Day off, Dress down Friday, 4pm Friday finish in August. If you believe that this is the opportunity for you, do not hesitate to get in contact!Feel free to reach me on: ?
Apr 30, 2024
Full time
Job Title: Personal Assistant Location: Bromley, Kent Salary: £35 - £40k Permanent on-site A family-based construction company based in Kent is looking for an exceptional PA to support two Directors including the Executive Operations Officer. This is a great role for a multitasker where you'll need to be one step ahead, remain positive under pressure and juggle several things at once all the while providing a smooth and seamless service. The role requires strong experience gained from working in similar roles, and exception organisational skills. Key Responsibilities: Managing Director's calendar, coordinate meetings and appointments and conducting a short daily briefing of key meeting and appointments. Monitoring a high-volume mailbox; respond, flag and follow up ensuring complete confidentiality is adhered to at all times. Dictation of emails and other communications. Managing Director's action tracker that requires liaising with the Directors, Managers and Contractors, always monitoring the action status and initiate follow ups. Maintain an efficient and up to date filing systems for the prompt retrieval of information and documentation when required. Managing incoming and outgoing post/correspondence Prepare meeting agendas, documents, and presentations ensuring all necessary materials in advance. Minute taking for meetings Low volume travel arrangements Working on Ad hoc projects as required Processing personal requests daily and on hand for shopping or lunch runs. Supporting the Director with administrative support, managing files, organising documents and reports. Personal Specification: Relevant experience from the Real Estate Sector. High degree of proficiency in Microsoft Office Exceptional organisational skills High levels of attention to detail Ability to priorities tasks effectively. Always demonstrate discretion and trustworthiness Good interpersonal skills with the ability to communicate effectively at all levels Excellent written and oral communication skills The art of multitasking and problem solving Most importantly 'a can-do attitude' with enthusiasm and energy daily Benefits: 25 days annual leave, Birthday Day off, Dress down Friday, 4pm Friday finish in August. If you believe that this is the opportunity for you, do not hesitate to get in contact!Feel free to reach me on: ?
At AX, we are looking for a Transport Assistant to organise the logistics of Executive Drivers and support vehicle movement across a designated geographical area; ensuring the effective and efficient use of resources to meet departmental targets and client expectations. A little bit about us AX is an accident assistance and after care service provider who deliver replacement vehicles to customers who have been involved in non-fault accidents. We pride ourselves on keeping drivers driving and being experts at caring for people and cars. Our values of Inspired to Innovate, Always Respectful, Fully Accountable and Delivering Delight are embedded into our culture which puts people at the heart of everything we do. We have a strong culture that puts colleague wellbeing first and believe that developing and engaging with our colleagues is fundamental to ensure we provide an industry leading service to our partners and our customers. As our Transport Assistant, your responsibilities will include: Managing and supporting a team of Executive Drivers ensuring the best utilisation of time and resources Scheduling the branch territory delivery, collection and movement of vehicles to meet client needs Confirming delivery arrangements with the client in a proactive timely manner ensuring the closure of the intervention door Effectively allocate jobs to drivers, ensuring that full information is given, and all paperwork is completed and checked for the delivery and collection of vehicles Controlling costs through effective geographical planning and utilisation of return trips, monitoring the location of the Drivers and vehicles on route against arrival times Proactively identify potential problems and resolve in a real time manner Supporting and coaching new starters including ensuring they settle in and provide on the job training Our Transport Assistant will bring the following skills and experiences to our team: Previous experience of working within a busy transport environment (ideal but not a show-stopper) Demonstrable employee management expertise Aptitude for logistical planning and people management Be able to demonstrate a high level of proficiency in handling performance issues including, absence management, disciplinaries and capabilities Ability to communicate and forge effective relationships at all levels both internally and externally. Excellent administration and customer service skills A good geographical understanding covering towns, roads and rail networks Logical thinking and clear communication Intermediate computer skills Excellent influencing and communication skills with the ability to develop strong business relationships with all key stakeholders Effective resource management skills Ability to work and remain calm under pressure Demonstrate behaviour in line with Company values; Inspired to Innovate, Always Respectful, Fully Accountable, Delivering Delight. Along with a salary of up to £26,991, you will also receive a range of benefits including 22 days holiday (plus bank holidays), rising to 27 with length of service, Bupa Healthcare, Life Insurance at 4 x salary, Employee Assistance Programmes, and ongoing professional development. Are you concerned you don't have all the requirements we would like? Evidence shows that certain candidates are less likely to apply for a role if they feel they don't meet every criteria or qualification. AX is committed to supporting all communities we serve, through our dedication to creating an inclusive, diverse, and collaborative environment, where people feel comfortable being themselves at work. If you are excited about the sound of this role and your personal values resonate with ours at AX, we encourage you to apply or contact us to register your interest in other opportunities. Even if you think your skills and any experience doesn't perfectly align, your values and core behaviours may. Take a further look .you may be the perfect person for us - and us for you! To apply for this role as Transport Assistant, please click apply online and upload an updated copy of your CV.REF-
Apr 30, 2024
Full time
At AX, we are looking for a Transport Assistant to organise the logistics of Executive Drivers and support vehicle movement across a designated geographical area; ensuring the effective and efficient use of resources to meet departmental targets and client expectations. A little bit about us AX is an accident assistance and after care service provider who deliver replacement vehicles to customers who have been involved in non-fault accidents. We pride ourselves on keeping drivers driving and being experts at caring for people and cars. Our values of Inspired to Innovate, Always Respectful, Fully Accountable and Delivering Delight are embedded into our culture which puts people at the heart of everything we do. We have a strong culture that puts colleague wellbeing first and believe that developing and engaging with our colleagues is fundamental to ensure we provide an industry leading service to our partners and our customers. As our Transport Assistant, your responsibilities will include: Managing and supporting a team of Executive Drivers ensuring the best utilisation of time and resources Scheduling the branch territory delivery, collection and movement of vehicles to meet client needs Confirming delivery arrangements with the client in a proactive timely manner ensuring the closure of the intervention door Effectively allocate jobs to drivers, ensuring that full information is given, and all paperwork is completed and checked for the delivery and collection of vehicles Controlling costs through effective geographical planning and utilisation of return trips, monitoring the location of the Drivers and vehicles on route against arrival times Proactively identify potential problems and resolve in a real time manner Supporting and coaching new starters including ensuring they settle in and provide on the job training Our Transport Assistant will bring the following skills and experiences to our team: Previous experience of working within a busy transport environment (ideal but not a show-stopper) Demonstrable employee management expertise Aptitude for logistical planning and people management Be able to demonstrate a high level of proficiency in handling performance issues including, absence management, disciplinaries and capabilities Ability to communicate and forge effective relationships at all levels both internally and externally. Excellent administration and customer service skills A good geographical understanding covering towns, roads and rail networks Logical thinking and clear communication Intermediate computer skills Excellent influencing and communication skills with the ability to develop strong business relationships with all key stakeholders Effective resource management skills Ability to work and remain calm under pressure Demonstrate behaviour in line with Company values; Inspired to Innovate, Always Respectful, Fully Accountable, Delivering Delight. Along with a salary of up to £26,991, you will also receive a range of benefits including 22 days holiday (plus bank holidays), rising to 27 with length of service, Bupa Healthcare, Life Insurance at 4 x salary, Employee Assistance Programmes, and ongoing professional development. Are you concerned you don't have all the requirements we would like? Evidence shows that certain candidates are less likely to apply for a role if they feel they don't meet every criteria or qualification. AX is committed to supporting all communities we serve, through our dedication to creating an inclusive, diverse, and collaborative environment, where people feel comfortable being themselves at work. If you are excited about the sound of this role and your personal values resonate with ours at AX, we encourage you to apply or contact us to register your interest in other opportunities. Even if you think your skills and any experience doesn't perfectly align, your values and core behaviours may. Take a further look .you may be the perfect person for us - and us for you! To apply for this role as Transport Assistant, please click apply online and upload an updated copy of your CV.REF-
We have an exciting opportunity for a positive and ambitious Supervisor to join Team OB. As an OB Supervisor, you will work as part of the store management team to help drive sales through exceptional customer service and outstanding operational standards. Confident and engaging, you will manage the store in the absence of the Store Manager and Assistant Store Manager and bring a sense of fun and a click apply for full job details
Apr 30, 2024
Full time
We have an exciting opportunity for a positive and ambitious Supervisor to join Team OB. As an OB Supervisor, you will work as part of the store management team to help drive sales through exceptional customer service and outstanding operational standards. Confident and engaging, you will manage the store in the absence of the Store Manager and Assistant Store Manager and bring a sense of fun and a click apply for full job details
My client is a a highly successful multi-discipline international services provider with an exciting opportunity for a PA to support their Commercial & Corporate Events Director. This role requires a highly business astute and commercially driven PA who is skilled at performing outside the normal role of an PA. This is an office-based role with onsite parking and superb benefits and perks. This role requires an PA who is meticulous and has excellent attention to detail striving to deliver the highest levels of service and quality. The role will require heavy diary and complex and inbox management and client liaison always acting in an ambassadorial capacity. The needs a: Calendar Maestro: Juggle the Director's ever-evolving schedule, anticipating needs and proactively managing meetings, deadlines, and appointments. Travel Concierge: Seamlessly handle domestic and international travel arrangements, from booking flights and hotels to navigating visas and local logistics. Presentation Polisher: Refine presentations, speeches, and board-level correspondence to ensure clarity, impact, and brand alignment. Relationship Builder: Bridge the gap between the Director and other departments, fostering strong communication and driving follow-up on key initiatives. Event Architect: Orchestrate the planning and execution of high-profile events, from logistics and vendor management to creative execution and post-event analysis. Strategic Thinker: Contribute to brainstorming sessions and offer insightful suggestions on key business growth initiatives. Master of the Inbox: Manage email communications with efficiency and discretion, filtering priorities and ensuring timely responses. Tech-Savvy Assistant: Utilise the latest productivity tools and software to streamline processes and enhance collaboration. Confidentiality Champion: Uphold the highest standards of confidentiality and discretion in handling sensitive information. Applicants MUST have Board level corporate PA experience. Experience of managing complex diaries is a "must have". Exposure to client liaison and events would be desirable and you will have experience of working in environments that are not too rigid and changing. This role requires a forward thinker who is a chameleon to change and can manage heavy volumes of work. Katie Bard is acting as an agency and is an equal opportunities employer Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
Apr 30, 2024
Full time
My client is a a highly successful multi-discipline international services provider with an exciting opportunity for a PA to support their Commercial & Corporate Events Director. This role requires a highly business astute and commercially driven PA who is skilled at performing outside the normal role of an PA. This is an office-based role with onsite parking and superb benefits and perks. This role requires an PA who is meticulous and has excellent attention to detail striving to deliver the highest levels of service and quality. The role will require heavy diary and complex and inbox management and client liaison always acting in an ambassadorial capacity. The needs a: Calendar Maestro: Juggle the Director's ever-evolving schedule, anticipating needs and proactively managing meetings, deadlines, and appointments. Travel Concierge: Seamlessly handle domestic and international travel arrangements, from booking flights and hotels to navigating visas and local logistics. Presentation Polisher: Refine presentations, speeches, and board-level correspondence to ensure clarity, impact, and brand alignment. Relationship Builder: Bridge the gap between the Director and other departments, fostering strong communication and driving follow-up on key initiatives. Event Architect: Orchestrate the planning and execution of high-profile events, from logistics and vendor management to creative execution and post-event analysis. Strategic Thinker: Contribute to brainstorming sessions and offer insightful suggestions on key business growth initiatives. Master of the Inbox: Manage email communications with efficiency and discretion, filtering priorities and ensuring timely responses. Tech-Savvy Assistant: Utilise the latest productivity tools and software to streamline processes and enhance collaboration. Confidentiality Champion: Uphold the highest standards of confidentiality and discretion in handling sensitive information. Applicants MUST have Board level corporate PA experience. Experience of managing complex diaries is a "must have". Exposure to client liaison and events would be desirable and you will have experience of working in environments that are not too rigid and changing. This role requires a forward thinker who is a chameleon to change and can manage heavy volumes of work. Katie Bard is acting as an agency and is an equal opportunities employer Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
Role Assistant Technical manager role Location Based close to Thetford, Norfolk Working hours Monday to Friday 8am 5pm Salary Up to £40,000 per annum Capacity of role Permanent position Our well respected client is currently recruiting for a Technical Manager to join their busy compliance team. Applicants will need previous experience within a similar position and will need to have experience wo click apply for full job details
Apr 30, 2024
Full time
Role Assistant Technical manager role Location Based close to Thetford, Norfolk Working hours Monday to Friday 8am 5pm Salary Up to £40,000 per annum Capacity of role Permanent position Our well respected client is currently recruiting for a Technical Manager to join their busy compliance team. Applicants will need previous experience within a similar position and will need to have experience wo click apply for full job details
Senior Secretary/Administrator for Corporate Governance Location- Maidstone, Kent (must live close to this area to apply) 37. 5 hours per week, Monday to Friday Hybrid working, must be happy to attend the office and cover two sites as well as working from home Parking on site and bus service between sites provided Pay rate £18.10 to £21.80 per hour (DOE) To start ASAP 3 Months Temporary role Job summary for the Senior Secretary/Administrator role- The Governance Officer (Senior Secretary/Administrator) will support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation and Trust Constitution. The role will ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members. The Post holder will provide comprehensive administrative service to the Board Sub committees as required. The post holder will be expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations. The post holder must be able to embrace working in a dynamic and demanding office environment, while maintaining a high level of focus and attention to detail on specific tasks. Working relationships for the Senior Secretary/Administrator Work as a team member with personal, telephone, virtual and e-mail contact on a daily basis with the Trust Management office team, and all persons with working relationships with the Executive Directors, other NHS organisations' representatives, as well as patients and members of the public, as required. Budget responsibilities : To support the Trust Secretary in ensuring expenditure is within the department's budget. Key Responsibilities required for the Senior Secretary/Administrator- Communication and Relationship Skills Provide high quality and effective methods of communication across the Trust including the Trust Board members ensuring effective arrangements are in place for the Board to communicate and engage effectively with Key stakeholders. Ensure that there is appropriate information flow within and between the Trust Board, its Sub-committees and other stakeholders. Ensure that reports, supporting papers, minutes and action logs are available as required using advance keyboard skills in the compilation of these documents for each Committee. Build and maintain positive working relationships within and outside the Trust to support the effective functioning of the Corporate Services office. Required to deal with a diverse range of difficult and distressing situations on a regular basis, requiring resilience and emotional effort. Knowledge, Training and Experience Ensure that the Trust Board Sub-committee meetings are managed effectively to provide good governance; administering of these meetings including the collation of papers; minute taking at the meetings; drafting agendas; producing action trackers and other related matters supporting each Committee chair as required. Ensure that procedures are followed for the management and control of documentation across the Trust for reporting to Sub-Committees and onwards to the Trust Board. Review and reprioritise workload independently in line with unplanned changes and conflicting priorities. Analytical Skills Produce high quality written material including presentations, reports, letters, and papers for governance reporting through the Trust Board Sub-committees. Assist with information returns to external organisations such as the external auditors. Ensure Sub-committee papers are prepared and coordinated in line with best practice governance principles. Sense and accuracy check high level and detailed reports prior to publication in meetings packs. Ensure meetings are organised and run in accordance with the constitution and provide advice on the conduct of meetings. Use autonomous discretion as to when to involve Executive Directors, senior managers, including the Chair and Chief Executive, in service-related issues. Planning and Organisational Skills Organise and plan the workload of the Trust Board Sub-Committees ensuring that the arrangements for meetings are managed effectively. This can include complex matters which require adjustment according to changing situations. Ensure that relevant meeting material is available, and that workflow is scheduled to ensure deadlines are met. Organise complex activities across Departments within the Trust and other external Agencies. Produce forward planning documentation such as Trust Board Sub-Committee annual work plans in line with statutory requirements, the constitution, reservation of powers and scheme of delegation, and committee terms of reference. Support the development of administrative arrangements that support the business of the Board Sub-committees allowing them to function efficiently and effectively. Assist with required reporting to the Board and Sub-Committees. Assist with the producing of the Trust Annual Report and the organisation of the Trust Annual Member/General Meeting. Provide cover (annual leave and other absence) for other members of the Trust Secretary team. Qualifications:- Degree educated desirable Member of the Institute of Chartered Secretaries desirable ICSA or equivalent Skills:- MS Office proficient in reports, using TEAMS, Web portals, Taking accurate professional quality Minutes (Board of committee level) , High accuracy typing skills, Excellent communication skills both written and verbal Corporate governance experience would be desirable
Apr 30, 2024
Full time
Senior Secretary/Administrator for Corporate Governance Location- Maidstone, Kent (must live close to this area to apply) 37. 5 hours per week, Monday to Friday Hybrid working, must be happy to attend the office and cover two sites as well as working from home Parking on site and bus service between sites provided Pay rate £18.10 to £21.80 per hour (DOE) To start ASAP 3 Months Temporary role Job summary for the Senior Secretary/Administrator role- The Governance Officer (Senior Secretary/Administrator) will support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation and Trust Constitution. The role will ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members. The Post holder will provide comprehensive administrative service to the Board Sub committees as required. The post holder will be expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations. The post holder must be able to embrace working in a dynamic and demanding office environment, while maintaining a high level of focus and attention to detail on specific tasks. Working relationships for the Senior Secretary/Administrator Work as a team member with personal, telephone, virtual and e-mail contact on a daily basis with the Trust Management office team, and all persons with working relationships with the Executive Directors, other NHS organisations' representatives, as well as patients and members of the public, as required. Budget responsibilities : To support the Trust Secretary in ensuring expenditure is within the department's budget. Key Responsibilities required for the Senior Secretary/Administrator- Communication and Relationship Skills Provide high quality and effective methods of communication across the Trust including the Trust Board members ensuring effective arrangements are in place for the Board to communicate and engage effectively with Key stakeholders. Ensure that there is appropriate information flow within and between the Trust Board, its Sub-committees and other stakeholders. Ensure that reports, supporting papers, minutes and action logs are available as required using advance keyboard skills in the compilation of these documents for each Committee. Build and maintain positive working relationships within and outside the Trust to support the effective functioning of the Corporate Services office. Required to deal with a diverse range of difficult and distressing situations on a regular basis, requiring resilience and emotional effort. Knowledge, Training and Experience Ensure that the Trust Board Sub-committee meetings are managed effectively to provide good governance; administering of these meetings including the collation of papers; minute taking at the meetings; drafting agendas; producing action trackers and other related matters supporting each Committee chair as required. Ensure that procedures are followed for the management and control of documentation across the Trust for reporting to Sub-Committees and onwards to the Trust Board. Review and reprioritise workload independently in line with unplanned changes and conflicting priorities. Analytical Skills Produce high quality written material including presentations, reports, letters, and papers for governance reporting through the Trust Board Sub-committees. Assist with information returns to external organisations such as the external auditors. Ensure Sub-committee papers are prepared and coordinated in line with best practice governance principles. Sense and accuracy check high level and detailed reports prior to publication in meetings packs. Ensure meetings are organised and run in accordance with the constitution and provide advice on the conduct of meetings. Use autonomous discretion as to when to involve Executive Directors, senior managers, including the Chair and Chief Executive, in service-related issues. Planning and Organisational Skills Organise and plan the workload of the Trust Board Sub-Committees ensuring that the arrangements for meetings are managed effectively. This can include complex matters which require adjustment according to changing situations. Ensure that relevant meeting material is available, and that workflow is scheduled to ensure deadlines are met. Organise complex activities across Departments within the Trust and other external Agencies. Produce forward planning documentation such as Trust Board Sub-Committee annual work plans in line with statutory requirements, the constitution, reservation of powers and scheme of delegation, and committee terms of reference. Support the development of administrative arrangements that support the business of the Board Sub-committees allowing them to function efficiently and effectively. Assist with required reporting to the Board and Sub-Committees. Assist with the producing of the Trust Annual Report and the organisation of the Trust Annual Member/General Meeting. Provide cover (annual leave and other absence) for other members of the Trust Secretary team. Qualifications:- Degree educated desirable Member of the Institute of Chartered Secretaries desirable ICSA or equivalent Skills:- MS Office proficient in reports, using TEAMS, Web portals, Taking accurate professional quality Minutes (Board of committee level) , High accuracy typing skills, Excellent communication skills both written and verbal Corporate governance experience would be desirable
Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Client Details Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Description Handling incoming calls and other communications. Managing filing systems, updating paperwork and maintaining documents. Assisting colleagues with administrative tasks. Performing general office clerk duties and errands. Supporting team leaders with project tasks as required. Maintaining supply inventory and office equipment as needed. Creating, maintaining, and entering information into databases. Meeting and greeting clients and visitors to the office. Profile Minimum of 5 years recent experience working as an Assistant within a law firm. Minimum of 3 years of experience preferably supporting top-level executives, partners or chairpersons in a law firm or small boutique / niche business. Strong background in commercial and business operations, with a solid understanding of international business dynamics. Exceptional organisational and multitasking skills, with a keen attention to detail. Excellent communication and interpersonal skills, with the ability to interact confidently with executives, clients, and team members. Proficiency in office software and collaboration tools (Microsoft Office, Google Work space, etc.). Discretion and ability to handle confidential information. Proactive and resourceful mindset, with the ability to work independently and prioritise tasks effectively. Flexibility to adapt to changing priorities and a fast-paced work environment Job Offer Weekly Pay Ongoing Temporary Contract
Apr 30, 2024
Seasonal
Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Client Details Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Description Handling incoming calls and other communications. Managing filing systems, updating paperwork and maintaining documents. Assisting colleagues with administrative tasks. Performing general office clerk duties and errands. Supporting team leaders with project tasks as required. Maintaining supply inventory and office equipment as needed. Creating, maintaining, and entering information into databases. Meeting and greeting clients and visitors to the office. Profile Minimum of 5 years recent experience working as an Assistant within a law firm. Minimum of 3 years of experience preferably supporting top-level executives, partners or chairpersons in a law firm or small boutique / niche business. Strong background in commercial and business operations, with a solid understanding of international business dynamics. Exceptional organisational and multitasking skills, with a keen attention to detail. Excellent communication and interpersonal skills, with the ability to interact confidently with executives, clients, and team members. Proficiency in office software and collaboration tools (Microsoft Office, Google Work space, etc.). Discretion and ability to handle confidential information. Proactive and resourceful mindset, with the ability to work independently and prioritise tasks effectively. Flexibility to adapt to changing priorities and a fast-paced work environment Job Offer Weekly Pay Ongoing Temporary Contract
My Client is based in the heart of the West End. They are an international private equity company and this is an Executive Assistant (EA) role supporting a Partner, MD and small team.They are ideally looking for someone who is hungry, flexible and able to adapt to ever-changing demands. You'll need to be used to working to a fast-pace and organising multiple meetings with internal and external stakeholders.The Partner travels a lot, so someone used to putting together precise travel itineraries is essential.Event organising is also an important part of the job - someone who has worked in events or has previous experience of organising events will work very well.Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Apr 30, 2024
Full time
My Client is based in the heart of the West End. They are an international private equity company and this is an Executive Assistant (EA) role supporting a Partner, MD and small team.They are ideally looking for someone who is hungry, flexible and able to adapt to ever-changing demands. You'll need to be used to working to a fast-pace and organising multiple meetings with internal and external stakeholders.The Partner travels a lot, so someone used to putting together precise travel itineraries is essential.Event organising is also an important part of the job - someone who has worked in events or has previous experience of organising events will work very well.Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
At Terraplas, we have an exciting opportunity for a dynamic Sales and Logistics Executive to join our growing team. If you have 3-5 years' experience of sales, export, import, and shipping within a manufacturing setting, we'd love to hear from you - apply online today! Sales and Logistics ExecutiveStockport, SK1 2AE with Hybrid working Full time, permanent £30,000 - £35,000 per annum Full driving licence and passport required Please Note: Applicants must be authorised to work in the UK Terraplas, the world's No.1 for Turf Protection, is seeking a motivated individual to join our team as a Sales and Logistics Executive. We have been at the forefront of developing and manufacturing temporary flooring systems for over 30 years, ensuring high-quality stadium turf remains intact during large-scale events. As the original innovator of turf protection techniques, we have a proven track record of success, with renowned venues, including Wembley Stadium, placing their trust in our expertise. Benefits: Hybrid working Bonus scheme Competitive company pension contribution Healthcare cashback scheme Wellbeing incentive Cycle to work scheme Computer scheme 25 days holiday + 8 bank holidays Death in service About the Role: You will be responsible and accountable for the company's Sales, Planning, Procurement and Global Shipping Activities (UK, Export and Import). The shipping element of this role will be supported by the Shipping Team within Hughes Safety Showers Ltd. Key Responsibilities: Respond to online and phone inquiries, calculate costs, produce quotations, and assist with sales inquiries Manage Salesforce Leads and Opportunities, liaise with Distributors, Partners, and Rental associates for quotations and product support Support management of the Terraplas Customer Inbox and obtain same-day freight quotes. Assist Business Manager with production planning, scheduling, reporting, and stock management Coordinate purchase orders, material lead-times, goods receipts, despatches, and stock takes Coordinate loading activities with sub-manufacturers, create labels, mark, and load shipments Collaborate with Hughes Shipping Team for Certificates of Origin, shipping activities, and monitor consignments in transit Obtain, manage, and record proof of delivery documentation, report on-time delivery, and manage shipping budget Analyse and report costs and performance for logistics activities, distribute monthly free stock lists, and assist in Sage ERP integration Attend events, conferences, and trade shows as needed About You: Experience: 3-5 years in Sales, Export, Import, and Shipping within a manufacturing setting Possession of a full clean driving license and passport Consideration for candidates with transferable skills and enthusiasm. Technical Skills: Proficient in Salesforce or similar CRM platforms Strong telephone etiquette and export documentation knowledge Detail-oriented with proficiency in Microsoft Office and SAGE 200c Effective communicator with both production and commercial teams Skilled in problem-solving and independent work Knowledgeable in health and safety regulations, ISO standards, and willing to undergo necessary training Education Requirements: Degree level education preferred but not required GCSE in Math and English, with basic environmental and quality awareness Why Terraplas? As an associate with us, you will be part of a small but dynamic and forward-thinking team, willing to reward those who are driven to providing exceptional service to both internal and external customers. As well as being a key member of the team that who further strengthens the foundation of our business, you will have the opportunity to add value that is felt throughout our customer base. The successful candidate will have the opportunity to immediately impact on the performance of the business and will be given exposure to the wider executive organisation. How to apply for the role: If you have the skills and experience required for this position, click "apply" today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents. You must be authorised to work in the UK. No agencies please. Other suitable skills and experience include Sales Executive, Sales, Sales Assistant, Logistics, Sales and Logistics Executive, Customer Service, Sales Coordinator, Sales Administrator, Supply Chain Sales, Sales Operations.
Apr 30, 2024
Full time
At Terraplas, we have an exciting opportunity for a dynamic Sales and Logistics Executive to join our growing team. If you have 3-5 years' experience of sales, export, import, and shipping within a manufacturing setting, we'd love to hear from you - apply online today! Sales and Logistics ExecutiveStockport, SK1 2AE with Hybrid working Full time, permanent £30,000 - £35,000 per annum Full driving licence and passport required Please Note: Applicants must be authorised to work in the UK Terraplas, the world's No.1 for Turf Protection, is seeking a motivated individual to join our team as a Sales and Logistics Executive. We have been at the forefront of developing and manufacturing temporary flooring systems for over 30 years, ensuring high-quality stadium turf remains intact during large-scale events. As the original innovator of turf protection techniques, we have a proven track record of success, with renowned venues, including Wembley Stadium, placing their trust in our expertise. Benefits: Hybrid working Bonus scheme Competitive company pension contribution Healthcare cashback scheme Wellbeing incentive Cycle to work scheme Computer scheme 25 days holiday + 8 bank holidays Death in service About the Role: You will be responsible and accountable for the company's Sales, Planning, Procurement and Global Shipping Activities (UK, Export and Import). The shipping element of this role will be supported by the Shipping Team within Hughes Safety Showers Ltd. Key Responsibilities: Respond to online and phone inquiries, calculate costs, produce quotations, and assist with sales inquiries Manage Salesforce Leads and Opportunities, liaise with Distributors, Partners, and Rental associates for quotations and product support Support management of the Terraplas Customer Inbox and obtain same-day freight quotes. Assist Business Manager with production planning, scheduling, reporting, and stock management Coordinate purchase orders, material lead-times, goods receipts, despatches, and stock takes Coordinate loading activities with sub-manufacturers, create labels, mark, and load shipments Collaborate with Hughes Shipping Team for Certificates of Origin, shipping activities, and monitor consignments in transit Obtain, manage, and record proof of delivery documentation, report on-time delivery, and manage shipping budget Analyse and report costs and performance for logistics activities, distribute monthly free stock lists, and assist in Sage ERP integration Attend events, conferences, and trade shows as needed About You: Experience: 3-5 years in Sales, Export, Import, and Shipping within a manufacturing setting Possession of a full clean driving license and passport Consideration for candidates with transferable skills and enthusiasm. Technical Skills: Proficient in Salesforce or similar CRM platforms Strong telephone etiquette and export documentation knowledge Detail-oriented with proficiency in Microsoft Office and SAGE 200c Effective communicator with both production and commercial teams Skilled in problem-solving and independent work Knowledgeable in health and safety regulations, ISO standards, and willing to undergo necessary training Education Requirements: Degree level education preferred but not required GCSE in Math and English, with basic environmental and quality awareness Why Terraplas? As an associate with us, you will be part of a small but dynamic and forward-thinking team, willing to reward those who are driven to providing exceptional service to both internal and external customers. As well as being a key member of the team that who further strengthens the foundation of our business, you will have the opportunity to add value that is felt throughout our customer base. The successful candidate will have the opportunity to immediately impact on the performance of the business and will be given exposure to the wider executive organisation. How to apply for the role: If you have the skills and experience required for this position, click "apply" today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents. You must be authorised to work in the UK. No agencies please. Other suitable skills and experience include Sales Executive, Sales, Sales Assistant, Logistics, Sales and Logistics Executive, Customer Service, Sales Coordinator, Sales Administrator, Supply Chain Sales, Sales Operations.
Job Title: New Business Assistant (Residential Conveyancing) Salary: 22,000 to 23,000 Location: Solihull Bell Cornwall Recruitment are pleased to be hiring a New Business Assistant for a fantastic legal firm in Solihull ! The Candidates responsibilities: Answering telephone calls and responding to emails. Supporting the Conveyancing department to ensure efficiency. Organising and maintaining the filing system - this will include daily filing, opening and closing of files and storage of client files. Maintaining a good relationship with any new business. Preparation of correspondence. Understanding and recording client data correctly. Ad hoc Admin duties - supporting the team with general admin work. Skills Needed: Knowledge of General MS, IT and email/internet knowledge is necessary. Attention to detail is key as the successful candidate will be dealing with correspondence and documentation. The ability to use own initiative and work well under pressure. Must have excellent communication and numerical skills. A keen interest and/or previous experience in Residential conveyancing. If you are an experienced New Business Assistant or Residential Conveyancing Assistant or are interested in more information regarding this role, then please get in touch Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 30, 2024
Full time
Job Title: New Business Assistant (Residential Conveyancing) Salary: 22,000 to 23,000 Location: Solihull Bell Cornwall Recruitment are pleased to be hiring a New Business Assistant for a fantastic legal firm in Solihull ! The Candidates responsibilities: Answering telephone calls and responding to emails. Supporting the Conveyancing department to ensure efficiency. Organising and maintaining the filing system - this will include daily filing, opening and closing of files and storage of client files. Maintaining a good relationship with any new business. Preparation of correspondence. Understanding and recording client data correctly. Ad hoc Admin duties - supporting the team with general admin work. Skills Needed: Knowledge of General MS, IT and email/internet knowledge is necessary. Attention to detail is key as the successful candidate will be dealing with correspondence and documentation. The ability to use own initiative and work well under pressure. Must have excellent communication and numerical skills. A keen interest and/or previous experience in Residential conveyancing. If you are an experienced New Business Assistant or Residential Conveyancing Assistant or are interested in more information regarding this role, then please get in touch Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales