Graduate Data Entry Assistant 2 month contract City of London - £15 p/h A well established, global financial services business with offices near Bank, City of London are looking for a recent grad to join them on a short term contract to support their finance team with coding of invoices. Any prior data entry experience would be beneficial but not essential. The contract is likely to run for two months and will support the business to amend invoice codes and process invoices. This would suit a bright grad with good attention to detail. Full training will be provided. The rate on offer for this Data Entry role is £15 p/h.
Apr 30, 2024
Contractor
Graduate Data Entry Assistant 2 month contract City of London - £15 p/h A well established, global financial services business with offices near Bank, City of London are looking for a recent grad to join them on a short term contract to support their finance team with coding of invoices. Any prior data entry experience would be beneficial but not essential. The contract is likely to run for two months and will support the business to amend invoice codes and process invoices. This would suit a bright grad with good attention to detail. Full training will be provided. The rate on offer for this Data Entry role is £15 p/h.
Job Title: Receptionist/Office Assistant Salary expectations: 23,000- 24,500 dependant on experience Working Hours: 9am to 5.00pm Annual Leave: 23 days + 8 bank holidays + 1 Director Day (Over Christmas Period) A dynamic firm of Architects are looking for an outgoing and confident Receptionist/Office Administrator to join their team in Exeter. Based on the outskirts of Exeter with free car parking in a beautiful location with high spec offices and facilities. This is a growing company at an exciting time, offering candidates the chance to develop and grow alongside. The candidate will need to be adaptable; they should be professional, outgoing, flexible, personable and approachable. This position requires a person who is willing to take on a wide range of tasks and have the confidence to ask for support when needed. To assist the office and team function smoothly you must be willing to adapt and muck in with any task at hand and provide support. A calm, confident and organised self-starter, who is able to show initiative, but also work as part of a strong team. Prime Roles & Duties: Ensure a friendly, efficient and professional welcome to all clients / contractors /consultants Reception duties - take & filter calls, take messages etc. Organise stationery, paper supplies for office Arrange kitchen supplies Familiarise themselves with office equipment Support the smooth running of office and team Passing on relevant information to appropriate team members Maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team Scheduling appointments Responding to enquiries and general administrative tasks Person Specification: Self-motivated with a keen eye for detail and a passion for high standards Warm and engaging manner and enjoy creating a great environment for people to work in Effective communicator with strong written and verbal skills Naturally energetic and proactive with a methodical approach to work Able to learn to work independently or as part of a team Possess excellent communication and inter-personal skills which will be required when dealing with clients/contractors/consultants Attention to detail: excellent written and verbal communication skills Ability to work under pressure and learn new tasks with training As you'll be greeting visitors you should always look well presented to make a good first impression for the company There will be the opportunity for the right candidate to progress within the company Administration or reception experience, or a Business or equivalent qualification If you are keen to find out more please get in touch asap as this role is available today by applying online, emailing (url removed) or calling (phone number removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 30, 2024
Full time
Job Title: Receptionist/Office Assistant Salary expectations: 23,000- 24,500 dependant on experience Working Hours: 9am to 5.00pm Annual Leave: 23 days + 8 bank holidays + 1 Director Day (Over Christmas Period) A dynamic firm of Architects are looking for an outgoing and confident Receptionist/Office Administrator to join their team in Exeter. Based on the outskirts of Exeter with free car parking in a beautiful location with high spec offices and facilities. This is a growing company at an exciting time, offering candidates the chance to develop and grow alongside. The candidate will need to be adaptable; they should be professional, outgoing, flexible, personable and approachable. This position requires a person who is willing to take on a wide range of tasks and have the confidence to ask for support when needed. To assist the office and team function smoothly you must be willing to adapt and muck in with any task at hand and provide support. A calm, confident and organised self-starter, who is able to show initiative, but also work as part of a strong team. Prime Roles & Duties: Ensure a friendly, efficient and professional welcome to all clients / contractors /consultants Reception duties - take & filter calls, take messages etc. Organise stationery, paper supplies for office Arrange kitchen supplies Familiarise themselves with office equipment Support the smooth running of office and team Passing on relevant information to appropriate team members Maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team Scheduling appointments Responding to enquiries and general administrative tasks Person Specification: Self-motivated with a keen eye for detail and a passion for high standards Warm and engaging manner and enjoy creating a great environment for people to work in Effective communicator with strong written and verbal skills Naturally energetic and proactive with a methodical approach to work Able to learn to work independently or as part of a team Possess excellent communication and inter-personal skills which will be required when dealing with clients/contractors/consultants Attention to detail: excellent written and verbal communication skills Ability to work under pressure and learn new tasks with training As you'll be greeting visitors you should always look well presented to make a good first impression for the company There will be the opportunity for the right candidate to progress within the company Administration or reception experience, or a Business or equivalent qualification If you are keen to find out more please get in touch asap as this role is available today by applying online, emailing (url removed) or calling (phone number removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Operations Admin Assistant - Supply Chain Operations Admin Assistant - Supply Chain The duration of the role is 2 months initially. The location of the role is Paddington, London (hybrid working) . The pay rate on offer is 15 per hour . The client is a multinational high street retailer. Key accountabilities of the role Outbound Orders Monitor the flow of orders between Netsuite and Synergy / ASCG Monitor the flow of orders between Dsco and Netsuite Daily order approval Daily OOS order processing On-hold order processing (inclusive of invalid HS codes) Investigate all TSE orders pending fulfilment for 24hrs + Inbound Shipments Closing complete inbound shipments in the system Returns Processing Daily TSE returns processing within Netsuite Issue Resolution Resolving any issues that arise Key skills and experience Experience working in a retail head office or operations environment preferred Highly organised with attention to detail when performing tasks, ability to anticipate and manage problems, with an ability to prioritise and escalate issues where necessary Good communication skills; communicating clearly using phone, email, VC, etc. Systems to be used in the role: Microsoft Excel, Shopify, Netsuite, Google Suite, ASCG (Advanced Supply Chain Group)
Apr 30, 2024
Contractor
Operations Admin Assistant - Supply Chain Operations Admin Assistant - Supply Chain The duration of the role is 2 months initially. The location of the role is Paddington, London (hybrid working) . The pay rate on offer is 15 per hour . The client is a multinational high street retailer. Key accountabilities of the role Outbound Orders Monitor the flow of orders between Netsuite and Synergy / ASCG Monitor the flow of orders between Dsco and Netsuite Daily order approval Daily OOS order processing On-hold order processing (inclusive of invalid HS codes) Investigate all TSE orders pending fulfilment for 24hrs + Inbound Shipments Closing complete inbound shipments in the system Returns Processing Daily TSE returns processing within Netsuite Issue Resolution Resolving any issues that arise Key skills and experience Experience working in a retail head office or operations environment preferred Highly organised with attention to detail when performing tasks, ability to anticipate and manage problems, with an ability to prioritise and escalate issues where necessary Good communication skills; communicating clearly using phone, email, VC, etc. Systems to be used in the role: Microsoft Excel, Shopify, Netsuite, Google Suite, ASCG (Advanced Supply Chain Group)
Ecommerce Customer Services Based in Moreton-in-Marsh and working 9am to 5pm. Pay commences at £24k-£25k per annum (note that all employees have enjoyed pay rises of at least 20% since joining). Due to its consistent growth, we are delighted to be working again with an exciting tech company focused on gift experiences. This is a superb opportunity for a fun, hard-working and ambitious individual to secure a position with genuine prospects for customer services career development and progression in the short to medium term. This customer servicesopening will suit someone interested in working in an informal and fast-paced environment where there are opportunities to take on additional responsibilities ranging from ecommerce store management, product development, photography, customer research, order processing, marketing and packaging. Your core responsibilities (at least to begin with) would be: Ecommerce Customer Services (40%) Curate the store's product line Work with designers to create mock-ups of potential products Work with suppliers to develop samples of potential products Manage stock levels and budgeting Organise product photography Manage the online store via WordPress Customer Services Fulfilment (40% ) Ensure timely delivery of packs from point of purchase to receipt Process orders and pack welcome packs Customer Service (20%) Answer customer phone calls Fortnightly reports on issues, revenue generation and planned products Additional responsibilities will depend on your interests and abilities. To find out more or to apply contact Nicole at Brellis Recruitment today
Apr 30, 2024
Full time
Ecommerce Customer Services Based in Moreton-in-Marsh and working 9am to 5pm. Pay commences at £24k-£25k per annum (note that all employees have enjoyed pay rises of at least 20% since joining). Due to its consistent growth, we are delighted to be working again with an exciting tech company focused on gift experiences. This is a superb opportunity for a fun, hard-working and ambitious individual to secure a position with genuine prospects for customer services career development and progression in the short to medium term. This customer servicesopening will suit someone interested in working in an informal and fast-paced environment where there are opportunities to take on additional responsibilities ranging from ecommerce store management, product development, photography, customer research, order processing, marketing and packaging. Your core responsibilities (at least to begin with) would be: Ecommerce Customer Services (40%) Curate the store's product line Work with designers to create mock-ups of potential products Work with suppliers to develop samples of potential products Manage stock levels and budgeting Organise product photography Manage the online store via WordPress Customer Services Fulfilment (40% ) Ensure timely delivery of packs from point of purchase to receipt Process orders and pack welcome packs Customer Service (20%) Answer customer phone calls Fortnightly reports on issues, revenue generation and planned products Additional responsibilities will depend on your interests and abilities. To find out more or to apply contact Nicole at Brellis Recruitment today
Admin Officer X2 Contract: 3 Months Salary: 11.07 per hour AWR 13.98 (After 12 weeks) Location: Bromley, London 5 days work setting his is a temporary contract role for an Admin officer s role with an immediate start date (Compliance dependant) for a four month duration with a possible extension offering a 5 day in office work setting and a London location. (Bromley) Job Description: This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment. Administration o Preparing papers and files for court, tribunals, hearings and meetings. o Producing court/tribunal documents. o General photocopying and filing. o Creating and updating records on in-house computer system and data input. o Post opening and dispatch. o Booking, preparing and organising meeting rooms, supporting training courses and other group activities. o Preparing meeting agenda, joining instructions, handouts etc. Drafting o Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions. o To maintain accurate and concise notes on the appropriate operating systems following enquiries or case related actions. Operations o Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date o Assisting court users, supporting listing and rota management, checking files o Contacting relevant parties, scheduling, serving court documents o Handling counter (face to face) enquiries, and a broad spectrum of written and telephone enquiries. o To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive o To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects Processing casework o Including standard documentation and information, court orders, claims o To work to workload targets in terms of throughput and accuracy Please be informed if you are successful, we will need to run a compliance prior to starting, and communication needs to be consistent with the compliance team including DBS checks and references. At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best. Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme. Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you. Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey. How to apply: Please click on link and apply
Apr 30, 2024
Seasonal
Admin Officer X2 Contract: 3 Months Salary: 11.07 per hour AWR 13.98 (After 12 weeks) Location: Bromley, London 5 days work setting his is a temporary contract role for an Admin officer s role with an immediate start date (Compliance dependant) for a four month duration with a possible extension offering a 5 day in office work setting and a London location. (Bromley) Job Description: This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment. Administration o Preparing papers and files for court, tribunals, hearings and meetings. o Producing court/tribunal documents. o General photocopying and filing. o Creating and updating records on in-house computer system and data input. o Post opening and dispatch. o Booking, preparing and organising meeting rooms, supporting training courses and other group activities. o Preparing meeting agenda, joining instructions, handouts etc. Drafting o Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions. o To maintain accurate and concise notes on the appropriate operating systems following enquiries or case related actions. Operations o Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date o Assisting court users, supporting listing and rota management, checking files o Contacting relevant parties, scheduling, serving court documents o Handling counter (face to face) enquiries, and a broad spectrum of written and telephone enquiries. o To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive o To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects Processing casework o Including standard documentation and information, court orders, claims o To work to workload targets in terms of throughput and accuracy Please be informed if you are successful, we will need to run a compliance prior to starting, and communication needs to be consistent with the compliance team including DBS checks and references. At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best. Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme. Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you. Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey. How to apply: Please click on link and apply
We have a fantastic opportunity for an Assistant Quantity Surveyor to join our team within Vistry East London, at our office in Warley, Essex. As our Assistant Quantity Surveyor, you will be responsible for assisting the Commercial department with cost management for assigned developments from land procurement to the completion of sub-contract final accounts and assisting with measurement and cost plan input for new land bids. We are pleased to say, this role can accommodate agile working arrangements. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality ONC/HNC in Construction A good understanding or building regulations and legal obligations A good knowledge or construction methods and materials Strong mathematical and IT ability Good understanding of standard measurement rules Strong Microsoft Excel knowledge Ability to assess and analyse information Good business sense Good understanding of budget management Negotiating and networking skills COINS systems management knowledge Excellent communications skills Able to work under pressure, and accept criticism of work Good team working skills and a positive attitude towards teamwork Accurate with an eye for detail Behave in line with our values A methodical approach Strong commitment to achieving deadlines Willing to work extra to meet deadlines as and when the business needs require it Maintaining confidentiality of work-related information and materials Desirable - HND/or Degree in Construction Member of the Chartered Institute of Building, or working towards full membership, or, Working towards being a chartered member of the Institute of Purchasing & Supply (CIPS) At least 12 months experience working within a residential house builder Standard house types More about the Assistant Quantity Surveyor role Provide general assistance to the Commercial department as and when required. Assist with the compiling of tender packages for sub-contract trades. Receive tenders and assist with the analysis sheet for each trade comparing tender levels. Assist with the issuing of sub-contract orders in accordance with Group Policy and Commercial Best Practice to budget and within programme requirements, including attend sub-contract pre-order meetings. Ensure invoices/applications for payments are processed in accordance with Standard Terms and Conditions of Contract. Set up and regularly review with the Site Management team the Mticks tick sheet to facilitate sub-contract contract work payment. Diligently use the systems and processes to manage site project administration, including orders, variations, valuations, etc. Assist the commercial team in the management of aged debt. Assist with collation of data to maintain database information. Attend departmental/project meetings as required. Deal with queries/requisitions from site managers. Maintain open lines of communication with colleagues in other departments. Issue Payment Withhold Notices, where a contractor application, or part thereof, is in dispute in accordance with Construction Act. Immediately advise management of notification of impending claim or legal action arising from a disputed claim or payment from a Sub-Contractor/Service Provider. Diligently use the Vistry COINS system to manage site project administration, including orders, variations, valuations, etc. Assist with producing high level and detailed cost plans to assist Land department with bidding on potential sites, including measurement of items outside of standard build costs. Regularly conduct site visits. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
Apr 30, 2024
Full time
We have a fantastic opportunity for an Assistant Quantity Surveyor to join our team within Vistry East London, at our office in Warley, Essex. As our Assistant Quantity Surveyor, you will be responsible for assisting the Commercial department with cost management for assigned developments from land procurement to the completion of sub-contract final accounts and assisting with measurement and cost plan input for new land bids. We are pleased to say, this role can accommodate agile working arrangements. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality ONC/HNC in Construction A good understanding or building regulations and legal obligations A good knowledge or construction methods and materials Strong mathematical and IT ability Good understanding of standard measurement rules Strong Microsoft Excel knowledge Ability to assess and analyse information Good business sense Good understanding of budget management Negotiating and networking skills COINS systems management knowledge Excellent communications skills Able to work under pressure, and accept criticism of work Good team working skills and a positive attitude towards teamwork Accurate with an eye for detail Behave in line with our values A methodical approach Strong commitment to achieving deadlines Willing to work extra to meet deadlines as and when the business needs require it Maintaining confidentiality of work-related information and materials Desirable - HND/or Degree in Construction Member of the Chartered Institute of Building, or working towards full membership, or, Working towards being a chartered member of the Institute of Purchasing & Supply (CIPS) At least 12 months experience working within a residential house builder Standard house types More about the Assistant Quantity Surveyor role Provide general assistance to the Commercial department as and when required. Assist with the compiling of tender packages for sub-contract trades. Receive tenders and assist with the analysis sheet for each trade comparing tender levels. Assist with the issuing of sub-contract orders in accordance with Group Policy and Commercial Best Practice to budget and within programme requirements, including attend sub-contract pre-order meetings. Ensure invoices/applications for payments are processed in accordance with Standard Terms and Conditions of Contract. Set up and regularly review with the Site Management team the Mticks tick sheet to facilitate sub-contract contract work payment. Diligently use the systems and processes to manage site project administration, including orders, variations, valuations, etc. Assist the commercial team in the management of aged debt. Assist with collation of data to maintain database information. Attend departmental/project meetings as required. Deal with queries/requisitions from site managers. Maintain open lines of communication with colleagues in other departments. Issue Payment Withhold Notices, where a contractor application, or part thereof, is in dispute in accordance with Construction Act. Immediately advise management of notification of impending claim or legal action arising from a disputed claim or payment from a Sub-Contractor/Service Provider. Diligently use the Vistry COINS system to manage site project administration, including orders, variations, valuations, etc. Assist with producing high level and detailed cost plans to assist Land department with bidding on potential sites, including measurement of items outside of standard build costs. Regularly conduct site visits. Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
My client is a a highly successful multi-discipline international services provider with an exciting opportunity for a PA to support their Commercial & Corporate Events Director. This role requires a highly business astute and commercially driven PA who is skilled at performing outside the normal role of an PA. This is an office-based role with onsite parking and superb benefits and perks. This role requires an PA who is meticulous and has excellent attention to detail striving to deliver the highest levels of service and quality. The role will require heavy diary and complex and inbox management and client liaison always acting in an ambassadorial capacity. The needs a: Calendar Maestro: Juggle the Director's ever-evolving schedule, anticipating needs and proactively managing meetings, deadlines, and appointments. Travel Concierge: Seamlessly handle domestic and international travel arrangements, from booking flights and hotels to navigating visas and local logistics. Presentation Polisher: Refine presentations, speeches, and board-level correspondence to ensure clarity, impact, and brand alignment. Relationship Builder: Bridge the gap between the Director and other departments, fostering strong communication and driving follow-up on key initiatives. Event Architect: Orchestrate the planning and execution of high-profile events, from logistics and vendor management to creative execution and post-event analysis. Strategic Thinker: Contribute to brainstorming sessions and offer insightful suggestions on key business growth initiatives. Master of the Inbox: Manage email communications with efficiency and discretion, filtering priorities and ensuring timely responses. Tech-Savvy Assistant: Utilise the latest productivity tools and software to streamline processes and enhance collaboration. Confidentiality Champion: Uphold the highest standards of confidentiality and discretion in handling sensitive information. Applicants MUST have Board level corporate PA experience. Experience of managing complex diaries is a "must have". Exposure to client liaison and events would be desirable and you will have experience of working in environments that are not too rigid and changing. This role requires a forward thinker who is a chameleon to change and can manage heavy volumes of work. Katie Bard is acting as an agency and is an equal opportunities employer Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
Apr 30, 2024
Full time
My client is a a highly successful multi-discipline international services provider with an exciting opportunity for a PA to support their Commercial & Corporate Events Director. This role requires a highly business astute and commercially driven PA who is skilled at performing outside the normal role of an PA. This is an office-based role with onsite parking and superb benefits and perks. This role requires an PA who is meticulous and has excellent attention to detail striving to deliver the highest levels of service and quality. The role will require heavy diary and complex and inbox management and client liaison always acting in an ambassadorial capacity. The needs a: Calendar Maestro: Juggle the Director's ever-evolving schedule, anticipating needs and proactively managing meetings, deadlines, and appointments. Travel Concierge: Seamlessly handle domestic and international travel arrangements, from booking flights and hotels to navigating visas and local logistics. Presentation Polisher: Refine presentations, speeches, and board-level correspondence to ensure clarity, impact, and brand alignment. Relationship Builder: Bridge the gap between the Director and other departments, fostering strong communication and driving follow-up on key initiatives. Event Architect: Orchestrate the planning and execution of high-profile events, from logistics and vendor management to creative execution and post-event analysis. Strategic Thinker: Contribute to brainstorming sessions and offer insightful suggestions on key business growth initiatives. Master of the Inbox: Manage email communications with efficiency and discretion, filtering priorities and ensuring timely responses. Tech-Savvy Assistant: Utilise the latest productivity tools and software to streamline processes and enhance collaboration. Confidentiality Champion: Uphold the highest standards of confidentiality and discretion in handling sensitive information. Applicants MUST have Board level corporate PA experience. Experience of managing complex diaries is a "must have". Exposure to client liaison and events would be desirable and you will have experience of working in environments that are not too rigid and changing. This role requires a forward thinker who is a chameleon to change and can manage heavy volumes of work. Katie Bard is acting as an agency and is an equal opportunities employer Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
We are currently seeking a proactive, highly organized individual with a strong service focus to fulfill a vital role as part of the Legal Support Team within our client's Agriculture & Estates division. This role will be dedicated to supporting one of our client's leading partners within the Agriculture & Estates team, who is also an equity partner for the firm. Based in Hereford, you will provide comprehensive business support to the Partners and fee earners within the team. As a Senior Legal Support Assistant, you will be capable of working independently and assuming additional responsibilities, such as those of a legal support manager, if required or desired. Additionally, you will support the implementation of technology or systems changes and act as a mentor for junior team members. The ideal candidate will possess significant experience in business support or the legal sector. This presents a great opportunity for someone with the ambition and desire to further their legal support experience, as our client offers a clear and supportive career pathway. Responsibilities of the Senior Legal Support Assistant include: Managing the file opening process for the team Serving as the primary point of contact for clients Handling administrative and business support requirements for fee earners, anticipating the team's needs where possible Assisting with the preparation of financial transactions Drafting and formatting letters, documents, and forms Preparing correspondence and documents through audio typing and word processing Proactively managing diaries for allocated fee earners Collaborating with the wider legal support team to support the implementation of new technology, systems, or process changes Fostering a culture of continuous improvement within the team Acting as a role model for the legal support team, providing guidance to junior members and assisting in the induction of new team members About The Candidate: The ideal Senior Legal Support Assistant will have: Experience within a legal environment or professional services environment Strong legal administration experience Experience in a client-facing environment Proficiency in IT skills including Microsoft Office, Outlook, Word, Excel, Teams, Zoom, etc. Excellent attention to detail Strong communication and organizational skills A desire for continuous learning and professional development About The Company: As a Senior Legal Support Assistant, you'll enjoy the following benefits: Pension scheme Support staff bonus scheme Electric vehicle scheme 27 days annual leave (plus public holidays) Benefits portal Cycle to Work scheme Life assurance Gym membership contribution Flu vaccinations Is this opportunity right for you? Our client is suited for individuals who thrive on challenges and seek an environment where careers flourish based on hard work and personal merit. Their people are energized by being part of something larger than themselves, and while their clients drive their development, it's their people who bring their energy, enthusiasm, and entrepreneurial mindsets together to solve problems and help their clients succeed. Why people love working with our client: Their team members appreciate working on high-quality, diverse matters for a wide range of clients, gaining valuable experience to develop their careers. They empower you with responsibility early on, support your initiatives, and encourage innovation. Their culture fosters a warm, supportive environment where individuals thrive. What career progression can you expect? Their continuous growth creates numerous opportunities for driven individuals who want to make an impact. At our client, your career plan aligns with their growth plan. You'll collaborate with friendly, ambitious colleagues who enjoy tackling client challenges and celebrating successes together.
Apr 30, 2024
Full time
We are currently seeking a proactive, highly organized individual with a strong service focus to fulfill a vital role as part of the Legal Support Team within our client's Agriculture & Estates division. This role will be dedicated to supporting one of our client's leading partners within the Agriculture & Estates team, who is also an equity partner for the firm. Based in Hereford, you will provide comprehensive business support to the Partners and fee earners within the team. As a Senior Legal Support Assistant, you will be capable of working independently and assuming additional responsibilities, such as those of a legal support manager, if required or desired. Additionally, you will support the implementation of technology or systems changes and act as a mentor for junior team members. The ideal candidate will possess significant experience in business support or the legal sector. This presents a great opportunity for someone with the ambition and desire to further their legal support experience, as our client offers a clear and supportive career pathway. Responsibilities of the Senior Legal Support Assistant include: Managing the file opening process for the team Serving as the primary point of contact for clients Handling administrative and business support requirements for fee earners, anticipating the team's needs where possible Assisting with the preparation of financial transactions Drafting and formatting letters, documents, and forms Preparing correspondence and documents through audio typing and word processing Proactively managing diaries for allocated fee earners Collaborating with the wider legal support team to support the implementation of new technology, systems, or process changes Fostering a culture of continuous improvement within the team Acting as a role model for the legal support team, providing guidance to junior members and assisting in the induction of new team members About The Candidate: The ideal Senior Legal Support Assistant will have: Experience within a legal environment or professional services environment Strong legal administration experience Experience in a client-facing environment Proficiency in IT skills including Microsoft Office, Outlook, Word, Excel, Teams, Zoom, etc. Excellent attention to detail Strong communication and organizational skills A desire for continuous learning and professional development About The Company: As a Senior Legal Support Assistant, you'll enjoy the following benefits: Pension scheme Support staff bonus scheme Electric vehicle scheme 27 days annual leave (plus public holidays) Benefits portal Cycle to Work scheme Life assurance Gym membership contribution Flu vaccinations Is this opportunity right for you? Our client is suited for individuals who thrive on challenges and seek an environment where careers flourish based on hard work and personal merit. Their people are energized by being part of something larger than themselves, and while their clients drive their development, it's their people who bring their energy, enthusiasm, and entrepreneurial mindsets together to solve problems and help their clients succeed. Why people love working with our client: Their team members appreciate working on high-quality, diverse matters for a wide range of clients, gaining valuable experience to develop their careers. They empower you with responsibility early on, support your initiatives, and encourage innovation. Their culture fosters a warm, supportive environment where individuals thrive. What career progression can you expect? Their continuous growth creates numerous opportunities for driven individuals who want to make an impact. At our client, your career plan aligns with their growth plan. You'll collaborate with friendly, ambitious colleagues who enjoy tackling client challenges and celebrating successes together.
We are looking for someone to join us in the UK Airbus Commercial division, National Representative team in Filton. The succesful candidiate will be providing direct support to the UK National Representative and Head of Airbus Filton. Main Tasks Personal Assistant to the UK National Representative and Head of the Filton Site (HKU) Travel & expenses management Diary management Organisation of meeting Taking minutes of meetings Administrative & logistical support Ad-hoc project support Visitor and taxi bookings for external / transnational visitors Support end to end purchasing (Click and Buy) process Support with monthly reporting and standard presentation packs Requirements Practice integrity, showing discretion with Company sensitive information. Demonstrate highest standards of Ethics & Compliance Embrace digitalisation and change to further improve ways of working Connect with assistants in Broughton and overseas locations (e.g. Toulouse, Bremen, Hamburg, Madrid) Desired Skills Strong communication skills Ability to organise and prioritise workload, managing several topics at once Good understanding of internal organisation, processes and tools Problem solving and resourcefulness Team player Speak up Ability to stay calm under pressure This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth. Guidant Global (BH4SF) is acting as an Employment Business in relation to this vacancy.
Apr 30, 2024
Full time
We are looking for someone to join us in the UK Airbus Commercial division, National Representative team in Filton. The succesful candidiate will be providing direct support to the UK National Representative and Head of Airbus Filton. Main Tasks Personal Assistant to the UK National Representative and Head of the Filton Site (HKU) Travel & expenses management Diary management Organisation of meeting Taking minutes of meetings Administrative & logistical support Ad-hoc project support Visitor and taxi bookings for external / transnational visitors Support end to end purchasing (Click and Buy) process Support with monthly reporting and standard presentation packs Requirements Practice integrity, showing discretion with Company sensitive information. Demonstrate highest standards of Ethics & Compliance Embrace digitalisation and change to further improve ways of working Connect with assistants in Broughton and overseas locations (e.g. Toulouse, Bremen, Hamburg, Madrid) Desired Skills Strong communication skills Ability to organise and prioritise workload, managing several topics at once Good understanding of internal organisation, processes and tools Problem solving and resourcefulness Team player Speak up Ability to stay calm under pressure This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth. Guidant Global (BH4SF) is acting as an Employment Business in relation to this vacancy.
We are working with a client on an exclusive basis who is looking to recruit a temporary to permanent events coordinator. This is an excellent opportunity for a strong administration assistant who loves organising. This is a varied role where you will never get bored and be short of new challenges. THE ROLE: The roles duties include: - Assisting the day-to-day management of the meeting, conference rooms and daily corporate spaces. - Organising refreshments and catering as and when needed. - Efficient management of the booking's software and client portals. - Managing general housekeeping onsite. - Maintaining a safe business working environments for all stakeholders. - Assisting with the weekly fire alarm test and fire warden duties in the event of an emergency evacuation. - Other duties will entail, covering reception, dealing with visitors, handling post and parcels. - This role will also entail administrative duties. - Full time working hours which may need to be flexible for corporate events. THE CANDIDATE: The ideal candidate: - Excellent customer service skills. - Previous experience organising events - Reception experience, dealing with inbound and outbound calls. - Strong communication skills both written and oral - Self-motivated and able to prioritise their workload effectively. - Work confidently with other members of the team. - Good time keeping and punctual. - Understand the importance of confidentiality in the role. - Experience in a customer facing role. - Experience organising room bookings and day to day management. - Experience taking minutes of meetings. - IT literate. - Attention to detail with excellent proof reading, literacy and numeracy skills. Additional desirable skills: - NVQ 3 (or above) Administration or equivalent. - RSA II (or above) Typing/Word Processing or equivalent. - Experience using social media platforms for a business. - Direct hospitality delivery experience. - Customer service qualification. THE CONSULTANCY: Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.
Apr 30, 2024
Seasonal
We are working with a client on an exclusive basis who is looking to recruit a temporary to permanent events coordinator. This is an excellent opportunity for a strong administration assistant who loves organising. This is a varied role where you will never get bored and be short of new challenges. THE ROLE: The roles duties include: - Assisting the day-to-day management of the meeting, conference rooms and daily corporate spaces. - Organising refreshments and catering as and when needed. - Efficient management of the booking's software and client portals. - Managing general housekeeping onsite. - Maintaining a safe business working environments for all stakeholders. - Assisting with the weekly fire alarm test and fire warden duties in the event of an emergency evacuation. - Other duties will entail, covering reception, dealing with visitors, handling post and parcels. - This role will also entail administrative duties. - Full time working hours which may need to be flexible for corporate events. THE CANDIDATE: The ideal candidate: - Excellent customer service skills. - Previous experience organising events - Reception experience, dealing with inbound and outbound calls. - Strong communication skills both written and oral - Self-motivated and able to prioritise their workload effectively. - Work confidently with other members of the team. - Good time keeping and punctual. - Understand the importance of confidentiality in the role. - Experience in a customer facing role. - Experience organising room bookings and day to day management. - Experience taking minutes of meetings. - IT literate. - Attention to detail with excellent proof reading, literacy and numeracy skills. Additional desirable skills: - NVQ 3 (or above) Administration or equivalent. - RSA II (or above) Typing/Word Processing or equivalent. - Experience using social media platforms for a business. - Direct hospitality delivery experience. - Customer service qualification. THE CONSULTANCY: Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.
Personal Assistant to Director Overview: My client is a wealth management business based in Spalding and they are seeking a highly organised and efficient Personal Assistant to provide administrative support to the Managing Director. The ideal candidate will have excellent organisational skills, be proficient in various software applications, and possess strong communication skills. This is a full-time position based in their Spalding office . Responsibilities: Manage the Director's calendar, schedule appointments with clients, and coordinate meetings Screen and prioritise incoming phone calls and emails Conduct research and compile data for various projects Maintain office filing systems and ensure documents are properly organised Perform general clerical duties such as data entry, typing, and photocopying Handle confidential information with discretion Experience: Proven experience as a Personal Assistant or similar role preferred Strong organisational skills with the ability to multitask and prioritise tasks effectively Proficient in using Google Suite (Gmail, Google Docs, Google Sheets, etc.) Excellent verbal and written communication skills Exceptional attention to detail and accuracy Professional phone etiquette and interpersonal skills Due to the high amount of interest that we receive for each of our roles unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants you have not been shortlisted for this role. Please note that our client is an equal opportunities Employer and adheres to all relevant legislation and offer services regardless of age, race, sex, disability or religious belief.
Apr 30, 2024
Full time
Personal Assistant to Director Overview: My client is a wealth management business based in Spalding and they are seeking a highly organised and efficient Personal Assistant to provide administrative support to the Managing Director. The ideal candidate will have excellent organisational skills, be proficient in various software applications, and possess strong communication skills. This is a full-time position based in their Spalding office . Responsibilities: Manage the Director's calendar, schedule appointments with clients, and coordinate meetings Screen and prioritise incoming phone calls and emails Conduct research and compile data for various projects Maintain office filing systems and ensure documents are properly organised Perform general clerical duties such as data entry, typing, and photocopying Handle confidential information with discretion Experience: Proven experience as a Personal Assistant or similar role preferred Strong organisational skills with the ability to multitask and prioritise tasks effectively Proficient in using Google Suite (Gmail, Google Docs, Google Sheets, etc.) Excellent verbal and written communication skills Exceptional attention to detail and accuracy Professional phone etiquette and interpersonal skills Due to the high amount of interest that we receive for each of our roles unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants you have not been shortlisted for this role. Please note that our client is an equal opportunities Employer and adheres to all relevant legislation and offer services regardless of age, race, sex, disability or religious belief.
Brook Street UK Ltd are looking for an experienced Legal Cashier based in Chichester. The Finance and Administration Department seeks to hire a legal cashier or finance assistant for our Chichester team. Responsibilities: - Ensure accurate posting of financial transactions as per SRA Accounts Rules and FCA rules click apply for full job details
Apr 30, 2024
Full time
Brook Street UK Ltd are looking for an experienced Legal Cashier based in Chichester. The Finance and Administration Department seeks to hire a legal cashier or finance assistant for our Chichester team. Responsibilities: - Ensure accurate posting of financial transactions as per SRA Accounts Rules and FCA rules click apply for full job details
The Reception and Client Services department This is a fantastic opportunity to join our market leading, Reception and Client Services department that provides high-quality advice to private and commercial clients. The department comprises of Reception and Client Services Manager, Reception and Client Services Supervisor, Client Receptionist, and a Client Hospitality Assistant. This role will support the Reception & Client Services Manager, ensuring that all visitors and clients are greeted in a warm and professional manner and that all reception areas operate a high-quality service at all times. There will also be the need to carry out Reception and Client Services duties alongside team management responsibilities. For example, greeting clients and visitors, maintaining the diary and meeting room bookings, ensuring meeting rooms are prepared for meetings and events as well as answering calls to reception promptly and professionally. Role/Responsibilities Line management of the reception and client services ream. Lead, monitor, motivate and inspire the team; providing guidance and support to ensure the highest standard of client care when the Reception and Client Services manager is away from the office. Ensure the team provide a professional and friendly service and projects a positive and friendly imagine of the Firm. Take responsibility for quality assurance in the reception area and throughout the client floor to deliver an excellent service experience. Oversee regular checks of meeting rooms and client facing areas throughout the day to ensure: the Firm is presented to a high standard; that we are proactive in attending to any issues; and can be flexible to respond to last minute requests/changes in room requirements. Undertake periodic checks of meeting room credenzas to ensure they remain clean and tidy, with appropriate storage contents. Liaise with the Client Services Assistant to top up supplies as appropriate. Reporting to: Reception and Client Services Manager Department: Reception and Client Services Department Title: Reception and Client Services Supervisor Monitor and manage the workflow of the reception and client services team in order to ensure that resources are allocated appropriately. Coordinate rotas, lunches, holidays and late cover for the team to ensure sufficient cover at all times when the Reception and Client services manager is away from the office. Oversee daily workflow to ensure meeting room requirements are met and managed. Ensure that daily and weekly checks of all meetings in the room booking system are undertaken to ensure appropriate set up/clear up time has been allowed for Client Services, General Office, IT and Marketing. Working closely with event hosts and PA to the Executive Board for external and a large internal event when the reception and Client Services manager is away from the office. To ensure all set up for the event is completed as per the Event checklist. To run through the event check list with both the reception and client service team to ensure that both teams have a clear understanding of the event and what is expected. Hold responsibility for meeting room management for AGM meetings when the reception and client services manager is away from the office. Place orders for meeting room catering and kitchen supplies, to include the client services kitchen, internal floor kitchens when the Reception and client services manager is away from the office. Ensure that the client services team undertake a monthly stock check of all client services equipment including crockery and glassware. A monthly stock check of any stationery supplies is carried out by the reception team. Record and report to Reception and client services manager any items that are requiring re-ordering. Review and authorise invoices and process all expenses claims in a prompt manner, when the reception and client services manager is away from the office and follow up accordingly. Ensure all regular suppliers and contractors contact details are collated, accessible by the team and updated when required. Ensure that information in all the systems (i.e. Condeco and switchboard) used by the reception and client services team is accurate and up to date. Oversee the switchboard operations, ensuring that telephone callers are greeted in a polite and courteous manner. Please apply today for immediate consideration!
Apr 30, 2024
Full time
The Reception and Client Services department This is a fantastic opportunity to join our market leading, Reception and Client Services department that provides high-quality advice to private and commercial clients. The department comprises of Reception and Client Services Manager, Reception and Client Services Supervisor, Client Receptionist, and a Client Hospitality Assistant. This role will support the Reception & Client Services Manager, ensuring that all visitors and clients are greeted in a warm and professional manner and that all reception areas operate a high-quality service at all times. There will also be the need to carry out Reception and Client Services duties alongside team management responsibilities. For example, greeting clients and visitors, maintaining the diary and meeting room bookings, ensuring meeting rooms are prepared for meetings and events as well as answering calls to reception promptly and professionally. Role/Responsibilities Line management of the reception and client services ream. Lead, monitor, motivate and inspire the team; providing guidance and support to ensure the highest standard of client care when the Reception and Client Services manager is away from the office. Ensure the team provide a professional and friendly service and projects a positive and friendly imagine of the Firm. Take responsibility for quality assurance in the reception area and throughout the client floor to deliver an excellent service experience. Oversee regular checks of meeting rooms and client facing areas throughout the day to ensure: the Firm is presented to a high standard; that we are proactive in attending to any issues; and can be flexible to respond to last minute requests/changes in room requirements. Undertake periodic checks of meeting room credenzas to ensure they remain clean and tidy, with appropriate storage contents. Liaise with the Client Services Assistant to top up supplies as appropriate. Reporting to: Reception and Client Services Manager Department: Reception and Client Services Department Title: Reception and Client Services Supervisor Monitor and manage the workflow of the reception and client services team in order to ensure that resources are allocated appropriately. Coordinate rotas, lunches, holidays and late cover for the team to ensure sufficient cover at all times when the Reception and Client services manager is away from the office. Oversee daily workflow to ensure meeting room requirements are met and managed. Ensure that daily and weekly checks of all meetings in the room booking system are undertaken to ensure appropriate set up/clear up time has been allowed for Client Services, General Office, IT and Marketing. Working closely with event hosts and PA to the Executive Board for external and a large internal event when the reception and Client Services manager is away from the office. To ensure all set up for the event is completed as per the Event checklist. To run through the event check list with both the reception and client service team to ensure that both teams have a clear understanding of the event and what is expected. Hold responsibility for meeting room management for AGM meetings when the reception and client services manager is away from the office. Place orders for meeting room catering and kitchen supplies, to include the client services kitchen, internal floor kitchens when the Reception and client services manager is away from the office. Ensure that the client services team undertake a monthly stock check of all client services equipment including crockery and glassware. A monthly stock check of any stationery supplies is carried out by the reception team. Record and report to Reception and client services manager any items that are requiring re-ordering. Review and authorise invoices and process all expenses claims in a prompt manner, when the reception and client services manager is away from the office and follow up accordingly. Ensure all regular suppliers and contractors contact details are collated, accessible by the team and updated when required. Ensure that information in all the systems (i.e. Condeco and switchboard) used by the reception and client services team is accurate and up to date. Oversee the switchboard operations, ensuring that telephone callers are greeted in a polite and courteous manner. Please apply today for immediate consideration!
Berry Recruitment are seeking a PA to provide administration and assistant support to a CEO of large company based in Bromley. The role will involve, managing daily and weekly emails and distributing to the relevant party, diary management, arrange flights and travel accommodation, running personal errands as required, administration management and liaising between the CEO and construction team. Based in Bromley Monday to Friday 8am to 5pm Salary - £35k - £38k (DOE) - Background and proven track record as a Personal Assistant - Looking for longevity - Reliable, punctual and hard working - You will need to be flexible in daily tasks as this can vary - Smart and presentable If you are interested in the above position please APPLY NOW or contact Victoria Warne-Walker at Berry Recruitment's West Wickham branch Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Apr 30, 2024
Full time
Berry Recruitment are seeking a PA to provide administration and assistant support to a CEO of large company based in Bromley. The role will involve, managing daily and weekly emails and distributing to the relevant party, diary management, arrange flights and travel accommodation, running personal errands as required, administration management and liaising between the CEO and construction team. Based in Bromley Monday to Friday 8am to 5pm Salary - £35k - £38k (DOE) - Background and proven track record as a Personal Assistant - Looking for longevity - Reliable, punctual and hard working - You will need to be flexible in daily tasks as this can vary - Smart and presentable If you are interested in the above position please APPLY NOW or contact Victoria Warne-Walker at Berry Recruitment's West Wickham branch Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
I am delighted to be recruiting for a PA/Executive Assistant for my client based in Derby. My client is seeking a highly organised and efficient Executive Assistant to join and support the Managing Director's in their day-to-day activities. As an Executive Assistant you will play a crucial role in enhancing the productivity and efficiency of the executive team. You will work closely with the directors to manage their schedules, streamline communication, and handle administrative tasks to ensure they can focus on their core responsibilities. Your professionalism, discretion, and attention to detail will be essential in this role. You must have experience support senior management teams and high profile stakeholders. Responsibilities: Manage executives' calendars, schedule meetings, and coordinate appointments Handle phone calls, emails, and other correspondence on behalf of the executives Prepare and edit documents, reports, and presentations Maintain and organise files and records Conduct research and compile information as requested Act as a liaison between executives and other team members Assist with event planning and coordination Perform various administrative tasks as needed Qualifications: Previous experience as an executive assistant/PA Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Flexibility to adapt to changing priorities Strong organisational and time management skills Excellent written and verbal communication skills Ability to prioritise tasks and work independently Discretion and ability to handle confidential information Attention to detail and accuracy Professionalism and a positive attitude If you meet the above requirements and are interested in this exciting opportunity, don't delay APPLY TODAY!
Apr 30, 2024
Full time
I am delighted to be recruiting for a PA/Executive Assistant for my client based in Derby. My client is seeking a highly organised and efficient Executive Assistant to join and support the Managing Director's in their day-to-day activities. As an Executive Assistant you will play a crucial role in enhancing the productivity and efficiency of the executive team. You will work closely with the directors to manage their schedules, streamline communication, and handle administrative tasks to ensure they can focus on their core responsibilities. Your professionalism, discretion, and attention to detail will be essential in this role. You must have experience support senior management teams and high profile stakeholders. Responsibilities: Manage executives' calendars, schedule meetings, and coordinate appointments Handle phone calls, emails, and other correspondence on behalf of the executives Prepare and edit documents, reports, and presentations Maintain and organise files and records Conduct research and compile information as requested Act as a liaison between executives and other team members Assist with event planning and coordination Perform various administrative tasks as needed Qualifications: Previous experience as an executive assistant/PA Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Flexibility to adapt to changing priorities Strong organisational and time management skills Excellent written and verbal communication skills Ability to prioritise tasks and work independently Discretion and ability to handle confidential information Attention to detail and accuracy Professionalism and a positive attitude If you meet the above requirements and are interested in this exciting opportunity, don't delay APPLY TODAY!
Here at Human Appeal we have an exciting opportunity for a Project Assistant to join our team based in Cheadle , Greater Manchester. You will join us on a full-time basis as part of an initial 1-year fixed term contract with a view to progressing into a permanent role. In return, you will receive a salary range between £21,000 to £25,000 per annum . Human Appeal is a faith-based charity that aims to abolish poverty by providing humanitarian aid, sustainable development programs and championing advocacy for our beneficiaries worldwide. As Project Assistant , the successful candidate will play an integral role in the overall success of projects and the efficient functioning of the PMO itself. The PMO is responsible for standardising and improving project management practices within Human Appeal and the Project Assistant supports these goals by providing administrative, logistical, and organisational support to project managers and the PMO team. All with a view to ensuring the smooth operational running of Human Appeal's major projects and campaigns. We are ideally looking to appoint somebody immediately to this role. Benefits of joining us as our Project Assistant includ e: 35 days Annual Leave o Matched pension contribution Employee discounts and memberships Access to wellbeing hub Prayer facilities o Opportunity to really make a difference! Key duties and responsibilities of the Project Assistant: Ensure timely organisation and updates of project documentation, facilitating accessibility for stakeholders Ensure accurate data entry into project management tools and systems, maintaining the integrity of project-related information Attend project-related meetings and adeptly prepare comprehensive meeting minutes that capture crucial discussions Compile and distribute project status reports in a timely manner, keeping stakeholders informed about project progress Identify project risks and issues, and effectively escalate them to relevant stakeholders for timely resolution Demonstrate proficiency and a consistent frequency in using project management software/tools to effectively update and manage project data Track tasks and projects with accuracy, ensuring deadlines are met and contributing to overall project efficiency What we're looking for in our Project Assistant: Ideally degree-educated with a Bachelor's degree in a related field. e.g. Business Administration Project Management qualification / certification is desirable Previous experience in administrative roles, office coordination, or administrative support Exposure to project management principles, processes, or tools is advantageous Experience of using project management software is desirable Fluent written and spoken English is essential Passionate and knowledgeable about the international development sector This would be an ideal role for an experienced Project Assistant looking to make a difference in a rewarding role within the Charity Sector! We are looking to appoint this role ASAP and will be reviewing applications on a rolling basis so for the best chance of success please click 'apply' today to become our Project Assistant we would love to hear from you. Disclaimer: Please be aware that due to the anticipated quantity of response, we will only be contacting candidates who are shortlisted to interview stage. If you have not been contacted within 4 weeks of your application, please assume that unfortunately you have been unsuccessful this time.
Apr 30, 2024
Full time
Here at Human Appeal we have an exciting opportunity for a Project Assistant to join our team based in Cheadle , Greater Manchester. You will join us on a full-time basis as part of an initial 1-year fixed term contract with a view to progressing into a permanent role. In return, you will receive a salary range between £21,000 to £25,000 per annum . Human Appeal is a faith-based charity that aims to abolish poverty by providing humanitarian aid, sustainable development programs and championing advocacy for our beneficiaries worldwide. As Project Assistant , the successful candidate will play an integral role in the overall success of projects and the efficient functioning of the PMO itself. The PMO is responsible for standardising and improving project management practices within Human Appeal and the Project Assistant supports these goals by providing administrative, logistical, and organisational support to project managers and the PMO team. All with a view to ensuring the smooth operational running of Human Appeal's major projects and campaigns. We are ideally looking to appoint somebody immediately to this role. Benefits of joining us as our Project Assistant includ e: 35 days Annual Leave o Matched pension contribution Employee discounts and memberships Access to wellbeing hub Prayer facilities o Opportunity to really make a difference! Key duties and responsibilities of the Project Assistant: Ensure timely organisation and updates of project documentation, facilitating accessibility for stakeholders Ensure accurate data entry into project management tools and systems, maintaining the integrity of project-related information Attend project-related meetings and adeptly prepare comprehensive meeting minutes that capture crucial discussions Compile and distribute project status reports in a timely manner, keeping stakeholders informed about project progress Identify project risks and issues, and effectively escalate them to relevant stakeholders for timely resolution Demonstrate proficiency and a consistent frequency in using project management software/tools to effectively update and manage project data Track tasks and projects with accuracy, ensuring deadlines are met and contributing to overall project efficiency What we're looking for in our Project Assistant: Ideally degree-educated with a Bachelor's degree in a related field. e.g. Business Administration Project Management qualification / certification is desirable Previous experience in administrative roles, office coordination, or administrative support Exposure to project management principles, processes, or tools is advantageous Experience of using project management software is desirable Fluent written and spoken English is essential Passionate and knowledgeable about the international development sector This would be an ideal role for an experienced Project Assistant looking to make a difference in a rewarding role within the Charity Sector! We are looking to appoint this role ASAP and will be reviewing applications on a rolling basis so for the best chance of success please click 'apply' today to become our Project Assistant we would love to hear from you. Disclaimer: Please be aware that due to the anticipated quantity of response, we will only be contacting candidates who are shortlisted to interview stage. If you have not been contacted within 4 weeks of your application, please assume that unfortunately you have been unsuccessful this time.
Are you looking for a dynamic role where every day brings new challenges and opportunities to make a difference? Look no further! Brook Street Ltd is thrilled to present a fantastic opportunity for a Court Usher (Admin Assistant) at the prestigious Salisbury Law Courts (SP2 7EP). Why Join Us? Meaningful Work: As a Court Usher, you'll play a vital role in ensuring the smooth functioning of the courts click apply for full job details
Apr 30, 2024
Seasonal
Are you looking for a dynamic role where every day brings new challenges and opportunities to make a difference? Look no further! Brook Street Ltd is thrilled to present a fantastic opportunity for a Court Usher (Admin Assistant) at the prestigious Salisbury Law Courts (SP2 7EP). Why Join Us? Meaningful Work: As a Court Usher, you'll play a vital role in ensuring the smooth functioning of the courts click apply for full job details
Sales Order Processing Assistant Job Type: Full-time Location: Bradford Salary: £23,795 Reed is recruiting on behalf of a leading distributor of home fitness and leisure centre products, are client based in Bradford are looking for a Sales Order Processing Assistant to join their team on a permanent basis . As a Sales Order Processing Assistant, you will be a vital part of our team, ensuring the smooth processing of sales orders and providing exceptional customer service. This role requires a detail-oriented individual with a strong background in sales or order processing, who can effectively collaborate with various teams to facilitate order fulfilment. Day to Day of the role: Receive and accurately process customer orders from initial sales stage to completion Enter orders into our sales database and coordinate stock availability and deliveries Respond to customer inquiries via telephone and email, providing timely updates and ensuring customer satisfaction Assist with general administrative tasks, manage customer tire bank statements, and handle invoicing as necessary Work closely with warehouse, sales, and finance departments to ensure efficient order processing and maintain high-quality standards Required Skills & Qualifications: Previous experience in a sales or order processing role. Strong organisational skills and meticulous attention to detail. Ability to work independently and take initiative. Proficiency in general administration tasks and excellent communication skills. Benefits: Holidays - 22 days annual leave plus statutory holidays. Hours: Mon-Thurs 08:30-16:30 Fri 08_30-16:00 lunchbreak 30 minutes. Contributory Workplace Pension (NEST)
Apr 30, 2024
Full time
Sales Order Processing Assistant Job Type: Full-time Location: Bradford Salary: £23,795 Reed is recruiting on behalf of a leading distributor of home fitness and leisure centre products, are client based in Bradford are looking for a Sales Order Processing Assistant to join their team on a permanent basis . As a Sales Order Processing Assistant, you will be a vital part of our team, ensuring the smooth processing of sales orders and providing exceptional customer service. This role requires a detail-oriented individual with a strong background in sales or order processing, who can effectively collaborate with various teams to facilitate order fulfilment. Day to Day of the role: Receive and accurately process customer orders from initial sales stage to completion Enter orders into our sales database and coordinate stock availability and deliveries Respond to customer inquiries via telephone and email, providing timely updates and ensuring customer satisfaction Assist with general administrative tasks, manage customer tire bank statements, and handle invoicing as necessary Work closely with warehouse, sales, and finance departments to ensure efficient order processing and maintain high-quality standards Required Skills & Qualifications: Previous experience in a sales or order processing role. Strong organisational skills and meticulous attention to detail. Ability to work independently and take initiative. Proficiency in general administration tasks and excellent communication skills. Benefits: Holidays - 22 days annual leave plus statutory holidays. Hours: Mon-Thurs 08:30-16:30 Fri 08_30-16:00 lunchbreak 30 minutes. Contributory Workplace Pension (NEST)
Senior Secretary/Administrator for Corporate Governance Location- Maidstone, Kent (must live close to this area to apply) 37. 5 hours per week, Monday to Friday Hybrid working, must be happy to attend the office and cover two sites as well as working from home Parking on site and bus service between sites provided Pay rate £18.10 to £21.80 per hour (DOE) To start ASAP 3 Months Temporary role Job summary for the Senior Secretary/Administrator role- The Governance Officer (Senior Secretary/Administrator) will support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation and Trust Constitution. The role will ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members. The Post holder will provide comprehensive administrative service to the Board Sub committees as required. The post holder will be expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations. The post holder must be able to embrace working in a dynamic and demanding office environment, while maintaining a high level of focus and attention to detail on specific tasks. Working relationships for the Senior Secretary/Administrator Work as a team member with personal, telephone, virtual and e-mail contact on a daily basis with the Trust Management office team, and all persons with working relationships with the Executive Directors, other NHS organisations' representatives, as well as patients and members of the public, as required. Budget responsibilities : To support the Trust Secretary in ensuring expenditure is within the department's budget. Key Responsibilities required for the Senior Secretary/Administrator- Communication and Relationship Skills Provide high quality and effective methods of communication across the Trust including the Trust Board members ensuring effective arrangements are in place for the Board to communicate and engage effectively with Key stakeholders. Ensure that there is appropriate information flow within and between the Trust Board, its Sub-committees and other stakeholders. Ensure that reports, supporting papers, minutes and action logs are available as required using advance keyboard skills in the compilation of these documents for each Committee. Build and maintain positive working relationships within and outside the Trust to support the effective functioning of the Corporate Services office. Required to deal with a diverse range of difficult and distressing situations on a regular basis, requiring resilience and emotional effort. Knowledge, Training and Experience Ensure that the Trust Board Sub-committee meetings are managed effectively to provide good governance; administering of these meetings including the collation of papers; minute taking at the meetings; drafting agendas; producing action trackers and other related matters supporting each Committee chair as required. Ensure that procedures are followed for the management and control of documentation across the Trust for reporting to Sub-Committees and onwards to the Trust Board. Review and reprioritise workload independently in line with unplanned changes and conflicting priorities. Analytical Skills Produce high quality written material including presentations, reports, letters, and papers for governance reporting through the Trust Board Sub-committees. Assist with information returns to external organisations such as the external auditors. Ensure Sub-committee papers are prepared and coordinated in line with best practice governance principles. Sense and accuracy check high level and detailed reports prior to publication in meetings packs. Ensure meetings are organised and run in accordance with the constitution and provide advice on the conduct of meetings. Use autonomous discretion as to when to involve Executive Directors, senior managers, including the Chair and Chief Executive, in service-related issues. Planning and Organisational Skills Organise and plan the workload of the Trust Board Sub-Committees ensuring that the arrangements for meetings are managed effectively. This can include complex matters which require adjustment according to changing situations. Ensure that relevant meeting material is available, and that workflow is scheduled to ensure deadlines are met. Organise complex activities across Departments within the Trust and other external Agencies. Produce forward planning documentation such as Trust Board Sub-Committee annual work plans in line with statutory requirements, the constitution, reservation of powers and scheme of delegation, and committee terms of reference. Support the development of administrative arrangements that support the business of the Board Sub-committees allowing them to function efficiently and effectively. Assist with required reporting to the Board and Sub-Committees. Assist with the producing of the Trust Annual Report and the organisation of the Trust Annual Member/General Meeting. Provide cover (annual leave and other absence) for other members of the Trust Secretary team. Qualifications:- Degree educated desirable Member of the Institute of Chartered Secretaries desirable ICSA or equivalent Skills:- MS Office proficient in reports, using TEAMS, Web portals, Taking accurate professional quality Minutes (Board of committee level) , High accuracy typing skills, Excellent communication skills both written and verbal Corporate governance experience would be desirable
Apr 30, 2024
Full time
Senior Secretary/Administrator for Corporate Governance Location- Maidstone, Kent (must live close to this area to apply) 37. 5 hours per week, Monday to Friday Hybrid working, must be happy to attend the office and cover two sites as well as working from home Parking on site and bus service between sites provided Pay rate £18.10 to £21.80 per hour (DOE) To start ASAP 3 Months Temporary role Job summary for the Senior Secretary/Administrator role- The Governance Officer (Senior Secretary/Administrator) will support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation and Trust Constitution. The role will ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members. The Post holder will provide comprehensive administrative service to the Board Sub committees as required. The post holder will be expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations. The post holder must be able to embrace working in a dynamic and demanding office environment, while maintaining a high level of focus and attention to detail on specific tasks. Working relationships for the Senior Secretary/Administrator Work as a team member with personal, telephone, virtual and e-mail contact on a daily basis with the Trust Management office team, and all persons with working relationships with the Executive Directors, other NHS organisations' representatives, as well as patients and members of the public, as required. Budget responsibilities : To support the Trust Secretary in ensuring expenditure is within the department's budget. Key Responsibilities required for the Senior Secretary/Administrator- Communication and Relationship Skills Provide high quality and effective methods of communication across the Trust including the Trust Board members ensuring effective arrangements are in place for the Board to communicate and engage effectively with Key stakeholders. Ensure that there is appropriate information flow within and between the Trust Board, its Sub-committees and other stakeholders. Ensure that reports, supporting papers, minutes and action logs are available as required using advance keyboard skills in the compilation of these documents for each Committee. Build and maintain positive working relationships within and outside the Trust to support the effective functioning of the Corporate Services office. Required to deal with a diverse range of difficult and distressing situations on a regular basis, requiring resilience and emotional effort. Knowledge, Training and Experience Ensure that the Trust Board Sub-committee meetings are managed effectively to provide good governance; administering of these meetings including the collation of papers; minute taking at the meetings; drafting agendas; producing action trackers and other related matters supporting each Committee chair as required. Ensure that procedures are followed for the management and control of documentation across the Trust for reporting to Sub-Committees and onwards to the Trust Board. Review and reprioritise workload independently in line with unplanned changes and conflicting priorities. Analytical Skills Produce high quality written material including presentations, reports, letters, and papers for governance reporting through the Trust Board Sub-committees. Assist with information returns to external organisations such as the external auditors. Ensure Sub-committee papers are prepared and coordinated in line with best practice governance principles. Sense and accuracy check high level and detailed reports prior to publication in meetings packs. Ensure meetings are organised and run in accordance with the constitution and provide advice on the conduct of meetings. Use autonomous discretion as to when to involve Executive Directors, senior managers, including the Chair and Chief Executive, in service-related issues. Planning and Organisational Skills Organise and plan the workload of the Trust Board Sub-Committees ensuring that the arrangements for meetings are managed effectively. This can include complex matters which require adjustment according to changing situations. Ensure that relevant meeting material is available, and that workflow is scheduled to ensure deadlines are met. Organise complex activities across Departments within the Trust and other external Agencies. Produce forward planning documentation such as Trust Board Sub-Committee annual work plans in line with statutory requirements, the constitution, reservation of powers and scheme of delegation, and committee terms of reference. Support the development of administrative arrangements that support the business of the Board Sub-committees allowing them to function efficiently and effectively. Assist with required reporting to the Board and Sub-Committees. Assist with the producing of the Trust Annual Report and the organisation of the Trust Annual Member/General Meeting. Provide cover (annual leave and other absence) for other members of the Trust Secretary team. Qualifications:- Degree educated desirable Member of the Institute of Chartered Secretaries desirable ICSA or equivalent Skills:- MS Office proficient in reports, using TEAMS, Web portals, Taking accurate professional quality Minutes (Board of committee level) , High accuracy typing skills, Excellent communication skills both written and verbal Corporate governance experience would be desirable
A leading international digital transformation business in Central London is seeking a Team Assistant with fluent French. This varied role will be suited to someone highly organised who is bi-lingual in French and English. You will be able to effectively manage your workload and work effectively with a sales team. Duties will include managing the office as well as daily liaison with the French HQ and managing the UK office systems. Responsibilities will include booking all travel for the Directors, project support as well as the on-boarding with new employees, invoicing and the processing of expenses. For a marketing perspective you will assist with social media planning. You will also prepare company presentations and assist with the production of marketing brochures, flyers and marketing emails. From an HR point of view you will assist with the employee benefite programme as well as office Health and Safety and assist with new starters and leaver management as well as maintain employee training records. You will assist with the smooth running of the office on a day to day basis, monitor supplier accounts and assist with office maintenance as well as maintaining the office and stationery supplies. You will have excellent written and communication skills, have the ability to work under pressure as well as have a high level of attention to detail with fluency in French and English. Benefits include working hours of 9-5.30pm, 25 Annual Days holiday, Pension and Life Assurance
Apr 30, 2024
Full time
A leading international digital transformation business in Central London is seeking a Team Assistant with fluent French. This varied role will be suited to someone highly organised who is bi-lingual in French and English. You will be able to effectively manage your workload and work effectively with a sales team. Duties will include managing the office as well as daily liaison with the French HQ and managing the UK office systems. Responsibilities will include booking all travel for the Directors, project support as well as the on-boarding with new employees, invoicing and the processing of expenses. For a marketing perspective you will assist with social media planning. You will also prepare company presentations and assist with the production of marketing brochures, flyers and marketing emails. From an HR point of view you will assist with the employee benefite programme as well as office Health and Safety and assist with new starters and leaver management as well as maintain employee training records. You will assist with the smooth running of the office on a day to day basis, monitor supplier accounts and assist with office maintenance as well as maintaining the office and stationery supplies. You will have excellent written and communication skills, have the ability to work under pressure as well as have a high level of attention to detail with fluency in French and English. Benefits include working hours of 9-5.30pm, 25 Annual Days holiday, Pension and Life Assurance