Company Description NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Job Description This position will report to the Global Real Estate Director - Project Management and responsible for supporting the GRED-PM in all project management related functions related to modification and office fit-out of leased or owned office properties across international portfolio. The NBCUniversal Global Real Estate (NBCU GRE) team provides comprehensive real estate services across the full portfolio of leased and owned properties. In executing its strategic goals, NBCU GRE invests significant resources to drive strategic initiatives in addition to supporting day-to-day operations. This is a great opportunity for an extremely organised Assistant Project Manager with a background in delivering office fit out projects and an interest in developing a career in project management within an international business and to play a key role in the operations of this team and function. The portfolio consists of multiple business divisions across >50 locations for our filmed entertainment and TV networks & production lines of business. The role can be summarised across three key areas: Project Coordination and Support for Project Management activities Project Planning & reporting Administration and Business Unit support Project Coordination and Support for Project Management Activities Coordinate and assist in the project management activities that are assigned. Assist in the definition of clients briefs and key success factors. Organise Meetings and Site Visits, minute taking as required. General Project Costing and pre-tender estimates by liaising with consultants, suppliers and sub-contractors when required. Review of tender returns and cost alignment ensuring compliance with tender documentation. Coordinating with multi-disciplinary project teams. Ensure effective and successful delivery of any office fit-out projects assigned either directly or via an external project manager, within defined scope, time & cost. Project planning including programming and project procurement. Coordinate project monitoring and communications with all stakeholders. Respond to inquiries, troubleshoot, and provide status information on all projects. Track project costs to ensure compliance to the brief. Contract Management - Assist with Service agreements and works contracts. Project Planning and Reporting Ensure communication and project reporting issued in timely manner as necessary. Forecasting - assist with the creation of budgets and economic analysis for projects, monitor cost and performance projections. Project Planning - create and track project timelines, report against baseline. Prepare reports related to project activities. Administration and Business Unit support Assist in the preparation of business case documents to support new project requests, including research and collation of information to create professional PowerPoint template business case documents. Raise project PO's and deal with enquires in a professional and efficient manner. Manage general administrative tasks and perform efficiently under deadlines. Qualifications Real accountability - taking responsibility for doing what you say External orientation - focusing on needs of our internal customers. Building external relationships which benefit the business and bring continual improvement. Action not debate - being decisive, making tough choices with limited information. Excellent communication and stakeholder liaison skills. Ability to influence others at all levels. Motivated with confidence & enthusiasm. Ability to work successfully in both a team environment and individual basis. Team alignment - Cultivating relationships to ensure collaboration, integration and alignment Creating a winning mind-set and shared vision for team success. Previous experience in Real Estate, workplace or service / project management roles would be advantageous. Capable of working across several projects and prioritising tasks. Ability to work through detail without losing the bigger picture. Attention to detail and persistence to ensure that diverse project elements are complete and satisfactory. Desirable: Experience of project managing office fit-outs. Degree or equivalent Project Management qualification. General Mechanical or Electrical background / qualification. Experience of construction project management in broadcast and/or similar business critical facilities. Working knowledge of landlord and tenant law and experience of securing consents from superior landlords, statutory bodies, neighbours, etc. Experience of appointing and managing external consultants. Proven work experience to develop the necessary communication, quantitative, and financial skills needed for the position. Working knowledge of commercial building construction and services engineering, preferably with design and fit-out experience. H&S knowledge / training would be advantageous. Knowledge of JCT Contracts and PSA schedules of Rates would be advantageous. Intermediate to advanced skill level in the Microsoft Office Suite in particular PowerPoint and MS Project. Additional Information NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability. You can request reasonable accommodations in the US by calling 1- and in the UK by calling .
May 01, 2024
Full time
Company Description NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Job Description This position will report to the Global Real Estate Director - Project Management and responsible for supporting the GRED-PM in all project management related functions related to modification and office fit-out of leased or owned office properties across international portfolio. The NBCUniversal Global Real Estate (NBCU GRE) team provides comprehensive real estate services across the full portfolio of leased and owned properties. In executing its strategic goals, NBCU GRE invests significant resources to drive strategic initiatives in addition to supporting day-to-day operations. This is a great opportunity for an extremely organised Assistant Project Manager with a background in delivering office fit out projects and an interest in developing a career in project management within an international business and to play a key role in the operations of this team and function. The portfolio consists of multiple business divisions across >50 locations for our filmed entertainment and TV networks & production lines of business. The role can be summarised across three key areas: Project Coordination and Support for Project Management activities Project Planning & reporting Administration and Business Unit support Project Coordination and Support for Project Management Activities Coordinate and assist in the project management activities that are assigned. Assist in the definition of clients briefs and key success factors. Organise Meetings and Site Visits, minute taking as required. General Project Costing and pre-tender estimates by liaising with consultants, suppliers and sub-contractors when required. Review of tender returns and cost alignment ensuring compliance with tender documentation. Coordinating with multi-disciplinary project teams. Ensure effective and successful delivery of any office fit-out projects assigned either directly or via an external project manager, within defined scope, time & cost. Project planning including programming and project procurement. Coordinate project monitoring and communications with all stakeholders. Respond to inquiries, troubleshoot, and provide status information on all projects. Track project costs to ensure compliance to the brief. Contract Management - Assist with Service agreements and works contracts. Project Planning and Reporting Ensure communication and project reporting issued in timely manner as necessary. Forecasting - assist with the creation of budgets and economic analysis for projects, monitor cost and performance projections. Project Planning - create and track project timelines, report against baseline. Prepare reports related to project activities. Administration and Business Unit support Assist in the preparation of business case documents to support new project requests, including research and collation of information to create professional PowerPoint template business case documents. Raise project PO's and deal with enquires in a professional and efficient manner. Manage general administrative tasks and perform efficiently under deadlines. Qualifications Real accountability - taking responsibility for doing what you say External orientation - focusing on needs of our internal customers. Building external relationships which benefit the business and bring continual improvement. Action not debate - being decisive, making tough choices with limited information. Excellent communication and stakeholder liaison skills. Ability to influence others at all levels. Motivated with confidence & enthusiasm. Ability to work successfully in both a team environment and individual basis. Team alignment - Cultivating relationships to ensure collaboration, integration and alignment Creating a winning mind-set and shared vision for team success. Previous experience in Real Estate, workplace or service / project management roles would be advantageous. Capable of working across several projects and prioritising tasks. Ability to work through detail without losing the bigger picture. Attention to detail and persistence to ensure that diverse project elements are complete and satisfactory. Desirable: Experience of project managing office fit-outs. Degree or equivalent Project Management qualification. General Mechanical or Electrical background / qualification. Experience of construction project management in broadcast and/or similar business critical facilities. Working knowledge of landlord and tenant law and experience of securing consents from superior landlords, statutory bodies, neighbours, etc. Experience of appointing and managing external consultants. Proven work experience to develop the necessary communication, quantitative, and financial skills needed for the position. Working knowledge of commercial building construction and services engineering, preferably with design and fit-out experience. H&S knowledge / training would be advantageous. Knowledge of JCT Contracts and PSA schedules of Rates would be advantageous. Intermediate to advanced skill level in the Microsoft Office Suite in particular PowerPoint and MS Project. Additional Information NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability. You can request reasonable accommodations in the US by calling 1- and in the UK by calling .
A fabulous opportunity for an Admin Assistant in Lancing. Hybrid - working 2 days from home & 3 days office based Beautiful Location: close to the beach £11.59 - £12.99 Per Hour Temporary ongoing Contract Full-time Hours The Admin Assistant role will embrace all aspects of administrative support including: compliance , f acilities coordination, assiting with contracts and ad hoc projects. Key responsibilities: Admin Support Data entry & updating databases Liaise with contractors, arrange repair, servicing etc. of equipment Monitor contracts, raise orders & cancel jobs Arrange payments & oversee shedule records Respond to queries & requests Should your application for an Admin Assistant be successful, you will be contacted shortly. The job title and description in this advertisement may differ from the client's official job description/contract. We appreciate your interest in this Admin Assistant's role. E Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible. You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry. In the meantime, feel free to explore similar job opportunities on our website: e-personnelrecruitment.co.uk
Apr 30, 2024
Full time
A fabulous opportunity for an Admin Assistant in Lancing. Hybrid - working 2 days from home & 3 days office based Beautiful Location: close to the beach £11.59 - £12.99 Per Hour Temporary ongoing Contract Full-time Hours The Admin Assistant role will embrace all aspects of administrative support including: compliance , f acilities coordination, assiting with contracts and ad hoc projects. Key responsibilities: Admin Support Data entry & updating databases Liaise with contractors, arrange repair, servicing etc. of equipment Monitor contracts, raise orders & cancel jobs Arrange payments & oversee shedule records Respond to queries & requests Should your application for an Admin Assistant be successful, you will be contacted shortly. The job title and description in this advertisement may differ from the client's official job description/contract. We appreciate your interest in this Admin Assistant's role. E Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible. You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry. In the meantime, feel free to explore similar job opportunities on our website: e-personnelrecruitment.co.uk
LEGAL PERSONAL ASSISTANT This is an exciting opportunity to work for one of the largest owners of residential property in the UK as a Personal Assistant to the Head of Legal! LEGAL PERSONAL ASSISTANT ROLE: Assisting the Head of Legal with a range of administrative duties including minute taking, collating, and formatting legal documentation, writing legal letters, and collating contracts Supporting the legal team based in Cardiff Attending and supporting with the coordination of board meetings Being responsible for CRM management Overseeing compliance including onboarding clients and maintaining internal trackers Office coordination, including answering phone calls and emails and greeting clients LEGAL PERSONAL ASSISTANT ESSENTIALS: Minimum 2 years' experience as a Personal Assistant, Team Assistant or Executive Assistant Legal industry experience, or someone with a keen interest in legal who would like to grow in this space Excellent communication skills Excellent attention to detail If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Apr 30, 2024
Full time
LEGAL PERSONAL ASSISTANT This is an exciting opportunity to work for one of the largest owners of residential property in the UK as a Personal Assistant to the Head of Legal! LEGAL PERSONAL ASSISTANT ROLE: Assisting the Head of Legal with a range of administrative duties including minute taking, collating, and formatting legal documentation, writing legal letters, and collating contracts Supporting the legal team based in Cardiff Attending and supporting with the coordination of board meetings Being responsible for CRM management Overseeing compliance including onboarding clients and maintaining internal trackers Office coordination, including answering phone calls and emails and greeting clients LEGAL PERSONAL ASSISTANT ESSENTIALS: Minimum 2 years' experience as a Personal Assistant, Team Assistant or Executive Assistant Legal industry experience, or someone with a keen interest in legal who would like to grow in this space Excellent communication skills Excellent attention to detail If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Fantastic conveyancing assistant role available - apply now! Position Overview: We are seeking a diligent and motivated Conveyancing Assistant to join our team. The ideal candidate will support our conveyancing department in handling residential and commercial property transactions. This role offers an excellent opportunity for someone with a passion for real estate law to grow and develop their skills within a supportive and collaborative environment. Key Responsibilities: Assist conveyancing solicitors with all aspects of property transactions, including sales, purchases, and remortgages. Prepare and review legal documents such as contracts, deeds, and completion statements. Liaise with clients, estate agents, lenders, and other solicitors to ensure smooth and timely progress of transactions. Conduct property searches, including land registry checks and local authority inquiries. Maintain accurate records and files, ensuring compliance with regulatory requirements and internal procedures. Provide administrative support to the conveyancing team as needed. Requirements: Previous experience working in a conveyancing or legal environment preferred. Knowledge of conveyancing procedures and property law. Excellent organisational skills and attention to detail. Strong communication and interpersonal abilities. Proficiency in MS Office suite and case management software. Ability to work effectively both independently and as part of a team. Willingness to learn and adapt in a fast-paced environment. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 30, 2024
Full time
Fantastic conveyancing assistant role available - apply now! Position Overview: We are seeking a diligent and motivated Conveyancing Assistant to join our team. The ideal candidate will support our conveyancing department in handling residential and commercial property transactions. This role offers an excellent opportunity for someone with a passion for real estate law to grow and develop their skills within a supportive and collaborative environment. Key Responsibilities: Assist conveyancing solicitors with all aspects of property transactions, including sales, purchases, and remortgages. Prepare and review legal documents such as contracts, deeds, and completion statements. Liaise with clients, estate agents, lenders, and other solicitors to ensure smooth and timely progress of transactions. Conduct property searches, including land registry checks and local authority inquiries. Maintain accurate records and files, ensuring compliance with regulatory requirements and internal procedures. Provide administrative support to the conveyancing team as needed. Requirements: Previous experience working in a conveyancing or legal environment preferred. Knowledge of conveyancing procedures and property law. Excellent organisational skills and attention to detail. Strong communication and interpersonal abilities. Proficiency in MS Office suite and case management software. Ability to work effectively both independently and as part of a team. Willingness to learn and adapt in a fast-paced environment. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Acorn by Synergie is proud to be recruiting for our Public Sector client located in Mold, Flintshire, who are looking for an experienced Administration Assistant. This role is initially for 6 weeks, but could extend further. As an Administration Assistant you will be working within a very busy office where you will be required to provide administrative and clerical support to Project Managers. Pay Rate: £12.18 per hour Hours required: 9am till 5pm - 37 hours Location: Mold Hybrid working will be considered Duties may include but not limited to: 1. Prepare and collate all building work contracts and supporting documents 2. Collating and monitoring staff and operative's sickness records by preparing and sending any relevant information to Human Resources 3. To order and maintain stock levels of all legally required forms and documents for all staff 4. Logging all incoming mail and distribute to all sections 5. Accurate data entry 6. Daily use of Microsoft office applications Acorn by Synergie acts as an employment business for the supply of temporary workers.
Apr 29, 2024
Full time
Acorn by Synergie is proud to be recruiting for our Public Sector client located in Mold, Flintshire, who are looking for an experienced Administration Assistant. This role is initially for 6 weeks, but could extend further. As an Administration Assistant you will be working within a very busy office where you will be required to provide administrative and clerical support to Project Managers. Pay Rate: £12.18 per hour Hours required: 9am till 5pm - 37 hours Location: Mold Hybrid working will be considered Duties may include but not limited to: 1. Prepare and collate all building work contracts and supporting documents 2. Collating and monitoring staff and operative's sickness records by preparing and sending any relevant information to Human Resources 3. To order and maintain stock levels of all legally required forms and documents for all staff 4. Logging all incoming mail and distribute to all sections 5. Accurate data entry 6. Daily use of Microsoft office applications Acorn by Synergie acts as an employment business for the supply of temporary workers.
Are you looking for a new role that is fast paced and rewarding, working for one on Manchesters most prestigious organisations? This role will be is an Operations Executive Assistant, working in a very similar role to that of a PA or EA for a head of department and senior leadership team. This role will be initially a temporary position but could lead to permanent within a great organisation that offers hybrid working and fantastic career opportunities What will you be doing as an Operations Executive Assistant? Operations and Executive support to the head of the department First point of contact for the head of and other senior managers Diary management Meeting organisation including delegate attendees, catering and minutes Manging priorities and deadlines Ensuring all approvals are received by the head of department and action appropriately Admin support across the Microsoft packages Managing internal admin processes in line with staff contracts and purchasing request We would LOVE to hear from you if you have the following skills and experience : Previous experience within a similar PA or EA or Senior Admin role Experience of supporting a senior leader or executive Previous experience managing diaries and working to deadlines Excellent understanding of the MS office suit What will you get in return for your work as a Support Reception Assistant? Hourly pay rate of GBP14.53p/h Mon-Friday 8.00-4.00pm hybrid working up to 3 days a week from home and flexible hours to suit Weekly pay Immediate start Long term permanent opportunities If this sounds like a role you will LOVE, please send your CV to us today! We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our Website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Are you on Facebook? Consider following our Facebook page as this is the first place where we post the most up to date vacancies, along with CV tips, interview techniques and so much more. Check us out on Facebook. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.
Apr 26, 2024
Full time
Are you looking for a new role that is fast paced and rewarding, working for one on Manchesters most prestigious organisations? This role will be is an Operations Executive Assistant, working in a very similar role to that of a PA or EA for a head of department and senior leadership team. This role will be initially a temporary position but could lead to permanent within a great organisation that offers hybrid working and fantastic career opportunities What will you be doing as an Operations Executive Assistant? Operations and Executive support to the head of the department First point of contact for the head of and other senior managers Diary management Meeting organisation including delegate attendees, catering and minutes Manging priorities and deadlines Ensuring all approvals are received by the head of department and action appropriately Admin support across the Microsoft packages Managing internal admin processes in line with staff contracts and purchasing request We would LOVE to hear from you if you have the following skills and experience : Previous experience within a similar PA or EA or Senior Admin role Experience of supporting a senior leader or executive Previous experience managing diaries and working to deadlines Excellent understanding of the MS office suit What will you get in return for your work as a Support Reception Assistant? Hourly pay rate of GBP14.53p/h Mon-Friday 8.00-4.00pm hybrid working up to 3 days a week from home and flexible hours to suit Weekly pay Immediate start Long term permanent opportunities If this sounds like a role you will LOVE, please send your CV to us today! We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our Website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Are you on Facebook? Consider following our Facebook page as this is the first place where we post the most up to date vacancies, along with CV tips, interview techniques and so much more. Check us out on Facebook. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.
Conveyancing Assistant - Bradford BD1 SALARY: Up to £25,000 Benefits: Holiday 25 days per annum pro rata plus bank holidays & your birthday off! Company pension after successful completion of probationary period. Supportive learning environment and will invest in your learning develop. Hours: Monday - Friday. 35 hours per week; 09:00-17:00 with 1 hour for lunch LOCATION: Bradford BD1 We are working with a friendly law firm based in Bradford BD1 who are looking for a conveyancing assistant to their team! Brief Overview of Responsibilities: Assisting the fee earners within the Residential Property Department to process conveyancing files quickly and proactively. Duties will include client management, completing conflict checks, file opening, carrying out searches, assisting the fee earner with plot sales and purchases, collection of money, preparing contracts and other documents, submission of SDLTs and more. To be successful in this role, you must be familiar with: The land registry website to request title documents and submitting applications for registrations. LMS and lender exchange portals to download documents Submitting applications to HMRC Key Attributes: You must have a professional, accurate and methodical approach to work and enjoy a busy workload. You will need to demonstrate initiative, be proactive, and, most importantly, you should enjoy working as part of a team. You will take pride in delivering excellent client service, so you will also need to be skilled in managing communications, both over the telephone and in writing You must be a collaborative team player, capable of working well and supporting others You will have experience with administrative tasks such as faxing, photocopying, daily post duties etc. If this sounds like a role you will be interested in then please give us a call on or submit your application! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 25, 2024
Full time
Conveyancing Assistant - Bradford BD1 SALARY: Up to £25,000 Benefits: Holiday 25 days per annum pro rata plus bank holidays & your birthday off! Company pension after successful completion of probationary period. Supportive learning environment and will invest in your learning develop. Hours: Monday - Friday. 35 hours per week; 09:00-17:00 with 1 hour for lunch LOCATION: Bradford BD1 We are working with a friendly law firm based in Bradford BD1 who are looking for a conveyancing assistant to their team! Brief Overview of Responsibilities: Assisting the fee earners within the Residential Property Department to process conveyancing files quickly and proactively. Duties will include client management, completing conflict checks, file opening, carrying out searches, assisting the fee earner with plot sales and purchases, collection of money, preparing contracts and other documents, submission of SDLTs and more. To be successful in this role, you must be familiar with: The land registry website to request title documents and submitting applications for registrations. LMS and lender exchange portals to download documents Submitting applications to HMRC Key Attributes: You must have a professional, accurate and methodical approach to work and enjoy a busy workload. You will need to demonstrate initiative, be proactive, and, most importantly, you should enjoy working as part of a team. You will take pride in delivering excellent client service, so you will also need to be skilled in managing communications, both over the telephone and in writing You must be a collaborative team player, capable of working well and supporting others You will have experience with administrative tasks such as faxing, photocopying, daily post duties etc. If this sounds like a role you will be interested in then please give us a call on or submit your application! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Contracts Administrator Reading, Berkshire (with hybrid working) The Company Driven by our mission to use innovation to prosper the community, we are passionate about challenging traditional methods and going above and beyond to deliver unrivalled service. We have grown 20%+ year after year for nearly two decades and are now the dominant Balcony Specialist in the UK Market.Our people matter. Our aim is to ensure you enjoy your work with us - that you thrive and grow in the role, rather than just get by. You could be joining a business that uses success to give back and support others with charitable initiatives and donations all year long. If you are willing to go above and beyond in all you do, keen to keep learning with a desire to achieve, looking for the best opportunity for you and your future career - then apply now!We have a challenging, varied and results-oriented Contracts Administration vacancy to support our Design team on a full-time, permanent basis. The Benefits - Salary up to £32,000 per annum- Discretionary quarterly bonus- 24 days' holiday plus bank holidays, increasing with length of service- Hybrid working options (three days in the office and two days at home, once probation is passed)- Generous pension scheme- Quarterly performance reviews- Employee Assistance Programme- Onsite lunch provided- Free parkingThis is a brilliant opportunity for an enthusiastic and organised individual with great administrative skills to add value to our innovative organisation.Joining a supportive environment that values personal and professional development, you'll have access to countless opportunities to train, expand your skill set, take on new challenges and progress in your career.Plus, you'll get to enjoy the best of both worlds with our flexible working arrangement, which gives you the freedom to balance your professional responsibilities with personal commitments, taking you one step closer to that ideal work-life balance! The Role As a Contracts Administrator, you will support our Operations Team and Construction Project Design Managers with a variety of administration tasks.Assisting with project tasks, workflow programming, document control and reporting, you will support the team to deliver a variety of projects. You will ensure the correct information is used and we are operating within budget to provide the highest quality balconies to our customers.You will also organise and schedule meetings, prepare agendas and take minutes, book business travel arrangements, maintain office correspondence and help to prepare monthly reports. About You To be considered as a Contracts Administrator, you will need:- Excellent administration skills- Strong attention to detail- At a minimum, GCSEs or equivalent at level 4 / Grade C or above- To be IT-savvy- The confidence to ask questions at the right time and use initiative when required- The ability to multitask and work well under pressure to deadlines- A desire to keep learningPrevious administration experience would be beneficial to your application.Other organisations may call this role Admin Assistant, Administrator, Office Assistant, Office Co-ordinator, Project Assistant, Receptionist, Personal Assistant, PA, or Secretary.Webrecruit and Sapphire Balconies Ltd are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.So, if you're ready to begin your career as a Contracts Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Apr 24, 2024
Full time
Contracts Administrator Reading, Berkshire (with hybrid working) The Company Driven by our mission to use innovation to prosper the community, we are passionate about challenging traditional methods and going above and beyond to deliver unrivalled service. We have grown 20%+ year after year for nearly two decades and are now the dominant Balcony Specialist in the UK Market.Our people matter. Our aim is to ensure you enjoy your work with us - that you thrive and grow in the role, rather than just get by. You could be joining a business that uses success to give back and support others with charitable initiatives and donations all year long. If you are willing to go above and beyond in all you do, keen to keep learning with a desire to achieve, looking for the best opportunity for you and your future career - then apply now!We have a challenging, varied and results-oriented Contracts Administration vacancy to support our Design team on a full-time, permanent basis. The Benefits - Salary up to £32,000 per annum- Discretionary quarterly bonus- 24 days' holiday plus bank holidays, increasing with length of service- Hybrid working options (three days in the office and two days at home, once probation is passed)- Generous pension scheme- Quarterly performance reviews- Employee Assistance Programme- Onsite lunch provided- Free parkingThis is a brilliant opportunity for an enthusiastic and organised individual with great administrative skills to add value to our innovative organisation.Joining a supportive environment that values personal and professional development, you'll have access to countless opportunities to train, expand your skill set, take on new challenges and progress in your career.Plus, you'll get to enjoy the best of both worlds with our flexible working arrangement, which gives you the freedom to balance your professional responsibilities with personal commitments, taking you one step closer to that ideal work-life balance! The Role As a Contracts Administrator, you will support our Operations Team and Construction Project Design Managers with a variety of administration tasks.Assisting with project tasks, workflow programming, document control and reporting, you will support the team to deliver a variety of projects. You will ensure the correct information is used and we are operating within budget to provide the highest quality balconies to our customers.You will also organise and schedule meetings, prepare agendas and take minutes, book business travel arrangements, maintain office correspondence and help to prepare monthly reports. About You To be considered as a Contracts Administrator, you will need:- Excellent administration skills- Strong attention to detail- At a minimum, GCSEs or equivalent at level 4 / Grade C or above- To be IT-savvy- The confidence to ask questions at the right time and use initiative when required- The ability to multitask and work well under pressure to deadlines- A desire to keep learningPrevious administration experience would be beneficial to your application.Other organisations may call this role Admin Assistant, Administrator, Office Assistant, Office Co-ordinator, Project Assistant, Receptionist, Personal Assistant, PA, or Secretary.Webrecruit and Sapphire Balconies Ltd are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.So, if you're ready to begin your career as a Contracts Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Your new company My client, a reputable organisation in Leicester, is looking to recruit an Executive Assistant. Your new role Assist and support the directors by carrying out any administrative tasks as and when required, such as travel arrangements, diary management and expense claims. Arrange and coordinate internal and external meetings, including lunches as required. Attend meetings, when appropriate, recording any notes and actions, providing timely follow-ups and chasing colleagues within the organisation as appropriate. Assist with managing key clients including entertaining at hospitality events. Collate information provided into packs/presentations that may be required - demonstrating high level presentation skills. Book and co-ordinate conference calls and regular meetings; keep relevant email distribution lists up to date; distribute minutes and decks after meetings. Help plan and organise special events such as conferences, team away days and social events. Assist with recruitment of new hires, partnering with hiring managers and recruitment team Assist with the onboarding process of new staff members and conduct exit interviews as required. Write up, issue and file HR paperwork as required by the Directors (e.g. contracts, letters etc). Update and publish company policies, focusing on The Employee Handbook. Manage the Private Health accounts for all of the businesses, developing a close relationship with the Groups account manager. Maintain documents on the shared drive and intranet platform. Regularly maintain the Master Employee File, ensuring all information is up-to-date. Assist with any requirements for office/ warehousing space, manage and implement office moves/renovations as required by the business. Project management as required by the Directors. Script and create internal communications and external PR statements, when necessary. Additional ad-hoc duties as required by the business in line with business objectives and needs. What you'll need to succeed 5+ years of personal/ executive assistant experience. Excellent attention to detail. Advanced Microsoft PowerPoint skills and an aptitude for creating visuals from data. Excellent organisational skills and ability to prioritise effectively. Excellent command of written English with copy accuracy. Ability to work effectively under pressure and to tight and flexible deadlines. Demonstrable experience in a role at this level within a fast-paced and varied environment. Excellent IT skills with proven experience with Office (Outlook, PowerPoint, Word, Visio etc). Professional and friendly telephone manner. Experience in a self-led role where tasks have been successfully navigated with little or no direction. Client-facing ability and experience. Multi-divisional experience - working across departments and teams to get things done. Acting with the highest degree of confidentiality. What you'll get in return You will be rewarded with a permanent contract plus other benefits upon successfully passing probation.The role is office based Monday to Friday 8.30 - 5pm What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 24, 2024
Full time
Your new company My client, a reputable organisation in Leicester, is looking to recruit an Executive Assistant. Your new role Assist and support the directors by carrying out any administrative tasks as and when required, such as travel arrangements, diary management and expense claims. Arrange and coordinate internal and external meetings, including lunches as required. Attend meetings, when appropriate, recording any notes and actions, providing timely follow-ups and chasing colleagues within the organisation as appropriate. Assist with managing key clients including entertaining at hospitality events. Collate information provided into packs/presentations that may be required - demonstrating high level presentation skills. Book and co-ordinate conference calls and regular meetings; keep relevant email distribution lists up to date; distribute minutes and decks after meetings. Help plan and organise special events such as conferences, team away days and social events. Assist with recruitment of new hires, partnering with hiring managers and recruitment team Assist with the onboarding process of new staff members and conduct exit interviews as required. Write up, issue and file HR paperwork as required by the Directors (e.g. contracts, letters etc). Update and publish company policies, focusing on The Employee Handbook. Manage the Private Health accounts for all of the businesses, developing a close relationship with the Groups account manager. Maintain documents on the shared drive and intranet platform. Regularly maintain the Master Employee File, ensuring all information is up-to-date. Assist with any requirements for office/ warehousing space, manage and implement office moves/renovations as required by the business. Project management as required by the Directors. Script and create internal communications and external PR statements, when necessary. Additional ad-hoc duties as required by the business in line with business objectives and needs. What you'll need to succeed 5+ years of personal/ executive assistant experience. Excellent attention to detail. Advanced Microsoft PowerPoint skills and an aptitude for creating visuals from data. Excellent organisational skills and ability to prioritise effectively. Excellent command of written English with copy accuracy. Ability to work effectively under pressure and to tight and flexible deadlines. Demonstrable experience in a role at this level within a fast-paced and varied environment. Excellent IT skills with proven experience with Office (Outlook, PowerPoint, Word, Visio etc). Professional and friendly telephone manner. Experience in a self-led role where tasks have been successfully navigated with little or no direction. Client-facing ability and experience. Multi-divisional experience - working across departments and teams to get things done. Acting with the highest degree of confidentiality. What you'll get in return You will be rewarded with a permanent contract plus other benefits upon successfully passing probation.The role is office based Monday to Friday 8.30 - 5pm What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Would you like to work and grow your experience in an organisation that will give you exposure to the whole range of employees relations and will support your development?
Join our team and let's grow together!
Job Summary
The HR Assistant at Genesis Technology Services will be responsible for liaising with internal and external stakeholders to promoting proactive and effective in-house recruitment, onboarding and management of the employee life cycle whilst maintaining a positive communication within the organization. The role holder will be well-versed in using a variety of job boards for researching, approaching, and connecting with the right talent.
The HR Assistant will play a crucial role in maintaining accurate employee records, managing HR documents (e.g., employment records and onboarding guides), updating internal databases, ensuring legal compliance and company guidelines, and promoting effective communication within the organization.
Responsibilities and Duties:
* Reviewing applications and resumes to determine qualifications and relevance to job requirements.
* Gather payroll data like bank accounts and assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days and work schedules).
* Interviewing candidates to assess their qualifications and fit with company culture.
* Coordinating background checks, drug tests, and other required screenings for new hires
* Preparing regular reports on recruitment activities including status updates, cost analysis, and recommendations
* Consulting with hiring managers to understand business and recruitment needs.
* Finalizing, approving and posting job requisitions and processing salary administration forms
* Monitoring the status of active job postings and applicant responses to ensure applicant (s) status is appropriately designated.
* Maintaining physical and digital personnel records updated.
* Update internal databases with new hire information, attendance records or any other HR related information.
* Assist in the hiring process, from liaising with the hiring managers to identify the role need, to advertising, researching suitable candidates, screening applications, scheduling interviews, issue employment offers / contracts.
* Liaise with Heads of Departments to gather staffing needs, create and publish job adverts.
* Schedule job interviews, contact, screen, and shortlist candidates as needed.
* Develop onboarding material and support new starters onboarding.
* Prepare HR documents, like employment contracts and new hire guides.
* Create and distribute guidelines and FAQ documents about company policies.
* Gather payroll data like bank accounts and assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days and work schedules).
* Liaise with external partners, like insurance vendors, and ensure legal compliance.
* Create regular reports and presentations on HR metrics (e.g., turnover rates, attendance).
* Be the first point of call for any HR related queries and answer employee’s queries about HR-related issues in a timely manner.
* Arrange travel accommodations and process expense forms.
* Participate in HR projects (e.g., help organize monthly townhall event and other company events).
Skills and qualifications
Essential:
* Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role.
* Familiarity with Human Resources Information Systems (HRIS).
* Excellent IT skills, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook.
* Attention to detail and ability to handle confidential information with discretion.
* Knowledge of employment legislation and excellent organizational skills, with an ability to prioritize important projects.
* Punctual, reliable and must have excellent communication skills for in-person, email, and telephone calls.
Desired:
* BS in Human Resources or working towards level 3 CIPD.
* Organizational skills.
No agencies please
Aug 24, 2023
Permanent
Would you like to work and grow your experience in an organisation that will give you exposure to the whole range of employees relations and will support your development?
Join our team and let's grow together!
Job Summary
The HR Assistant at Genesis Technology Services will be responsible for liaising with internal and external stakeholders to promoting proactive and effective in-house recruitment, onboarding and management of the employee life cycle whilst maintaining a positive communication within the organization. The role holder will be well-versed in using a variety of job boards for researching, approaching, and connecting with the right talent.
The HR Assistant will play a crucial role in maintaining accurate employee records, managing HR documents (e.g., employment records and onboarding guides), updating internal databases, ensuring legal compliance and company guidelines, and promoting effective communication within the organization.
Responsibilities and Duties:
* Reviewing applications and resumes to determine qualifications and relevance to job requirements.
* Gather payroll data like bank accounts and assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days and work schedules).
* Interviewing candidates to assess their qualifications and fit with company culture.
* Coordinating background checks, drug tests, and other required screenings for new hires
* Preparing regular reports on recruitment activities including status updates, cost analysis, and recommendations
* Consulting with hiring managers to understand business and recruitment needs.
* Finalizing, approving and posting job requisitions and processing salary administration forms
* Monitoring the status of active job postings and applicant responses to ensure applicant (s) status is appropriately designated.
* Maintaining physical and digital personnel records updated.
* Update internal databases with new hire information, attendance records or any other HR related information.
* Assist in the hiring process, from liaising with the hiring managers to identify the role need, to advertising, researching suitable candidates, screening applications, scheduling interviews, issue employment offers / contracts.
* Liaise with Heads of Departments to gather staffing needs, create and publish job adverts.
* Schedule job interviews, contact, screen, and shortlist candidates as needed.
* Develop onboarding material and support new starters onboarding.
* Prepare HR documents, like employment contracts and new hire guides.
* Create and distribute guidelines and FAQ documents about company policies.
* Gather payroll data like bank accounts and assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days and work schedules).
* Liaise with external partners, like insurance vendors, and ensure legal compliance.
* Create regular reports and presentations on HR metrics (e.g., turnover rates, attendance).
* Be the first point of call for any HR related queries and answer employee’s queries about HR-related issues in a timely manner.
* Arrange travel accommodations and process expense forms.
* Participate in HR projects (e.g., help organize monthly townhall event and other company events).
Skills and qualifications
Essential:
* Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role.
* Familiarity with Human Resources Information Systems (HRIS).
* Excellent IT skills, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook.
* Attention to detail and ability to handle confidential information with discretion.
* Knowledge of employment legislation and excellent organizational skills, with an ability to prioritize important projects.
* Punctual, reliable and must have excellent communication skills for in-person, email, and telephone calls.
Desired:
* BS in Human Resources or working towards level 3 CIPD.
* Organizational skills.
No agencies please
Role Title Assistant Property Manager Location Paddington Central Campus - London Division Property Management Reporting to Property Manager At British Land, Places People Prefer is at the heart of everything we do. We are inspired by how places can affect people's lives, whether they live, work, shop or are part of the wider community. As part of our £16.8bn assets under management, our portfolio includes UK-wide Retail multi-let Centres, Central London campuses and prime residential developments. We design, build and manage places that reflect the way people want to live, work and shop today and into the future. Nearly 100,000 people live or work in our properties, they're visited around 350 million times each year and over 1,000 different organisations have chosen our places as their home. Our places will shape the lives of millions of people across the UK for years to come. We are a diverse, curious team that believes in shared success and enabling people to be themselves and work in ways they work best. Our small expert team works alongside other expert people on some of the most ambitious, innovative projects in the country, and we are committed to offering our people a rewarding career journey where you can shape how you grow. If you want to feel listened to and understood in an environment where your opinions count, and your ideas are encouraged, you've come to the right place! Our property management division focusses on placemaking and delivering management services throughout the lifecycle of our developments. With a focused range of services, we pride ourselves on having a tailored approach adding value to each of our assets, whilst enhancing the occupier, shopper, visitor and resident experience. The Role Assist the Property & Engineering Managers in the execution and delivery of all services pertaining to the operational management of the property. Act as deputy to the Property Manager and provide full secretarial, clerical and administrative support to the Property Management Team (including the Engineering team). Contribute to the safety and wellbeing of all users of the building/ estate. Key Responsibilities Support the Property & Engineering Managers in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues. With assistance from the Property and Engineering Managers ensure and update records of compliance with all BE operational processes and procedures. Assist the Property & Engineering Managers in procuring quoted costs and other appropriate information to facilitate the production and subsequent management of the building service charge budget. Support the Property & Engineering Managers in ensuring that health & safety, emergency procedures and safe working practices are enforced and conform to current legislation. In the absence of the Property Manager to take control of any emergency situations and execute evacuation plans. Support the Property & Engineering Managers in undertaking regular physical inspections of completed works and service contracts and of all areas of the premises in their entirety. Support the Property & Engineering Managers with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office. Assist the Property & Engineering Managers in ensuring that the production of service specifications, contracts and associated documentation properly represent the service requirement of the premises and are presented and executed in accordance with company guidelines. Assist with the tracking and processing of service invoices and the production of management accounts. Manage the computerised building Concept PPM/help desk facility: Setting up and editing of buildings & locations Inserting & editing instruction sets Inserting & editing of resources for buildings Inserting & editing of asset registers for new & existing plants and equipment Adding & editing of ppm's: amending dates, adding new instructions etc Checking of outstanding tasks Generate reports Arrange with the appointed contractor the design and implementation of landscaping/decorative planting over the Christmas period. Other duties as directed Requirements Strong Administration skills Health & Safety Budget Management Specification and Contract Management Helpdesk (CAFM) System experience Good IT Skills Expected Behavio u rs British Land employees are committed to living our values and promoting an inclusive, positive and collaborative culture. Bring your whole self Confident, pro-active, hardworking and highly professional individual Treats everyone equally irrespective of age, sex, sexual orientation, race, colour, nationality, ethnic origin, religion, religious or other philosophical belief, disability, gender identity, gender reassignment, marital or civil partner status, or pregnancy or maternity. Listen & Understand Seeks out, accepts and acts on feedback Awareness of and ability to maintain confidentiality Smarter together Good team player, with positive attitude and eagerness to get involved Self-starter who uses own initiative Flexibility - able to deal with different levels of workload, remaining calm under pressure Build for the future Willing to learn new skills and tools Works to a high standard and always strives to improve About British Land At British Land we own or manage a high-quality UK commercial property portfolio focused on London Offices and Retail around the UK. As at 31 March 2022, the portfolio is valued at £13.3bn (British land share: £9.8bn) making us one of Europe's largest listed real estate investment companies. Our strategy is to provide places which meet the needs of our customers and respond to changing lifestyles - Places People Prefer. We do this by creating great environments both inside and outside our buildings and use our scale and placemaking skills to enhance and enliven them. This expands their appeal to a broader range of occupiers, creating enduring demand and driving sustainable, long-term performance. Sustainability is embedded throughout our business. Our places, which are designed to meet high sustainability standards, become part of local communities, provide opportunities for skills development and employment and promote wellbeing. We are a diverse, curious team that believes in shared success and enabling people to be themselves and work in ways they work best. Our small expert team works alongside other expert people on some of the most ambitious, innovative projects in the country, and we are committed to offering our people a rewarding career journey where you can shape how you grow. We provide a range of flexible working arrangements, operating both formal and informal opportunities to meet individual needs. Our Places and People have a commitment to treat everyone equally, irrespective of your age, sex, sexual orientation, race, colour, nationality, ethnic origin, religion, gender expression, marital or civil partner status, or pregnancy or maternity. If you want to feel listened to and understood in an environment where your opinions count and your ideas are encouraged, you've come to the right place! We are committed to improving the diversity and inclusivity of our team, so that we reflect and understand the people who work, shop, live and spend time at our places. It takes diversity of thinking, cultures, backgrounds and perspectives to create Places People Prefer. We run an anonymised selection process that removes protected characteristics from CV's and cover letters to ensure emphasis is placed on your ability, skills and talent. When you are invited to interview, we will endeavor to provide you with a diverse audience of our expert people. We are also committed to providing an accessible and inclusive workplace, please let us know if you require us to make any reasonable adjustments for your application or during the interview process. Please note that we endeavour to get back to all applicants within 28 days. If you haven't heard from us within this period, please assume that you have been unsuccessful on this occasion.
Sep 24, 2022
Full time
Role Title Assistant Property Manager Location Paddington Central Campus - London Division Property Management Reporting to Property Manager At British Land, Places People Prefer is at the heart of everything we do. We are inspired by how places can affect people's lives, whether they live, work, shop or are part of the wider community. As part of our £16.8bn assets under management, our portfolio includes UK-wide Retail multi-let Centres, Central London campuses and prime residential developments. We design, build and manage places that reflect the way people want to live, work and shop today and into the future. Nearly 100,000 people live or work in our properties, they're visited around 350 million times each year and over 1,000 different organisations have chosen our places as their home. Our places will shape the lives of millions of people across the UK for years to come. We are a diverse, curious team that believes in shared success and enabling people to be themselves and work in ways they work best. Our small expert team works alongside other expert people on some of the most ambitious, innovative projects in the country, and we are committed to offering our people a rewarding career journey where you can shape how you grow. If you want to feel listened to and understood in an environment where your opinions count, and your ideas are encouraged, you've come to the right place! Our property management division focusses on placemaking and delivering management services throughout the lifecycle of our developments. With a focused range of services, we pride ourselves on having a tailored approach adding value to each of our assets, whilst enhancing the occupier, shopper, visitor and resident experience. The Role Assist the Property & Engineering Managers in the execution and delivery of all services pertaining to the operational management of the property. Act as deputy to the Property Manager and provide full secretarial, clerical and administrative support to the Property Management Team (including the Engineering team). Contribute to the safety and wellbeing of all users of the building/ estate. Key Responsibilities Support the Property & Engineering Managers in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues. With assistance from the Property and Engineering Managers ensure and update records of compliance with all BE operational processes and procedures. Assist the Property & Engineering Managers in procuring quoted costs and other appropriate information to facilitate the production and subsequent management of the building service charge budget. Support the Property & Engineering Managers in ensuring that health & safety, emergency procedures and safe working practices are enforced and conform to current legislation. In the absence of the Property Manager to take control of any emergency situations and execute evacuation plans. Support the Property & Engineering Managers in undertaking regular physical inspections of completed works and service contracts and of all areas of the premises in their entirety. Support the Property & Engineering Managers with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office. Assist the Property & Engineering Managers in ensuring that the production of service specifications, contracts and associated documentation properly represent the service requirement of the premises and are presented and executed in accordance with company guidelines. Assist with the tracking and processing of service invoices and the production of management accounts. Manage the computerised building Concept PPM/help desk facility: Setting up and editing of buildings & locations Inserting & editing instruction sets Inserting & editing of resources for buildings Inserting & editing of asset registers for new & existing plants and equipment Adding & editing of ppm's: amending dates, adding new instructions etc Checking of outstanding tasks Generate reports Arrange with the appointed contractor the design and implementation of landscaping/decorative planting over the Christmas period. Other duties as directed Requirements Strong Administration skills Health & Safety Budget Management Specification and Contract Management Helpdesk (CAFM) System experience Good IT Skills Expected Behavio u rs British Land employees are committed to living our values and promoting an inclusive, positive and collaborative culture. Bring your whole self Confident, pro-active, hardworking and highly professional individual Treats everyone equally irrespective of age, sex, sexual orientation, race, colour, nationality, ethnic origin, religion, religious or other philosophical belief, disability, gender identity, gender reassignment, marital or civil partner status, or pregnancy or maternity. Listen & Understand Seeks out, accepts and acts on feedback Awareness of and ability to maintain confidentiality Smarter together Good team player, with positive attitude and eagerness to get involved Self-starter who uses own initiative Flexibility - able to deal with different levels of workload, remaining calm under pressure Build for the future Willing to learn new skills and tools Works to a high standard and always strives to improve About British Land At British Land we own or manage a high-quality UK commercial property portfolio focused on London Offices and Retail around the UK. As at 31 March 2022, the portfolio is valued at £13.3bn (British land share: £9.8bn) making us one of Europe's largest listed real estate investment companies. Our strategy is to provide places which meet the needs of our customers and respond to changing lifestyles - Places People Prefer. We do this by creating great environments both inside and outside our buildings and use our scale and placemaking skills to enhance and enliven them. This expands their appeal to a broader range of occupiers, creating enduring demand and driving sustainable, long-term performance. Sustainability is embedded throughout our business. Our places, which are designed to meet high sustainability standards, become part of local communities, provide opportunities for skills development and employment and promote wellbeing. We are a diverse, curious team that believes in shared success and enabling people to be themselves and work in ways they work best. Our small expert team works alongside other expert people on some of the most ambitious, innovative projects in the country, and we are committed to offering our people a rewarding career journey where you can shape how you grow. We provide a range of flexible working arrangements, operating both formal and informal opportunities to meet individual needs. Our Places and People have a commitment to treat everyone equally, irrespective of your age, sex, sexual orientation, race, colour, nationality, ethnic origin, religion, gender expression, marital or civil partner status, or pregnancy or maternity. If you want to feel listened to and understood in an environment where your opinions count and your ideas are encouraged, you've come to the right place! We are committed to improving the diversity and inclusivity of our team, so that we reflect and understand the people who work, shop, live and spend time at our places. It takes diversity of thinking, cultures, backgrounds and perspectives to create Places People Prefer. We run an anonymised selection process that removes protected characteristics from CV's and cover letters to ensure emphasis is placed on your ability, skills and talent. When you are invited to interview, we will endeavor to provide you with a diverse audience of our expert people. We are also committed to providing an accessible and inclusive workplace, please let us know if you require us to make any reasonable adjustments for your application or during the interview process. Please note that we endeavour to get back to all applicants within 28 days. If you haven't heard from us within this period, please assume that you have been unsuccessful on this occasion.
After Sales Assistant - Travel £22,500 This award winning Tour Operator have several new opportunities within their After Sales Department. This is a varied role and involves liaising with suppliers and providing post booking support to customers offering exceptional service at all times. After Sales Assistant- Role & Responsibilities : To process booking requests with land & air suppliers on all request bookings. Maintain an excellent relationship with suppliers at all times, delivering a professional and courteous service. Liaise with customers on the phone and by email to confirm bookings and to ensure that all their requirements are met. Switch sell where necessary to alternative dates / products. Maximise sales opportunities and up sell wherever possible. Book flights either through the airline direct or by using Amadeus whilst adhering to airline procedures and contracts. After Sales Assistant - Skills Required : Proven experience in the travel industry ideally within a Tour Operator or Travel Agency. Excellent administration and communication skills with strong attention to detail. Can work to deadlines, work well under pressure and prioritise workloads Excellent customer service skills. Knowledge of Amadeus would be an advantage. Previous successful candidates have come from a background of Operations, Customer Services, Sales Support, After Sales or Administration roles within the travel industry. After Sales Assistant - Additional Information: Salary £22,500 (Comprised of a basic salary of £20,500 PLUS guaranteed commission of £2k) 35 hours Monday to Friday 9 to 5 or 10 to 6 plus Saturdays on a rota Hybrid / Home based options available Brand new modern offices in West Sussex Great range of staff benefits and holiday discounts available If you are interested in the role of After Sales Assistant , please apply online or email your cv to . Don't keep a good thing to yourself We grow our business through referrals, so please don't keep us to yourself. If you think we're doing a good job and know of someone who would benefit from our services, please pass on their name and number to me and I promise we will follow it up. Many thanks. C&M Travel Recruitment is acting as an Employment Agency in relation to this vacancy. We are committed to equality of opportunity for all candidates. For more opportunities, please visit
Feb 23, 2022
Full time
After Sales Assistant - Travel £22,500 This award winning Tour Operator have several new opportunities within their After Sales Department. This is a varied role and involves liaising with suppliers and providing post booking support to customers offering exceptional service at all times. After Sales Assistant- Role & Responsibilities : To process booking requests with land & air suppliers on all request bookings. Maintain an excellent relationship with suppliers at all times, delivering a professional and courteous service. Liaise with customers on the phone and by email to confirm bookings and to ensure that all their requirements are met. Switch sell where necessary to alternative dates / products. Maximise sales opportunities and up sell wherever possible. Book flights either through the airline direct or by using Amadeus whilst adhering to airline procedures and contracts. After Sales Assistant - Skills Required : Proven experience in the travel industry ideally within a Tour Operator or Travel Agency. Excellent administration and communication skills with strong attention to detail. Can work to deadlines, work well under pressure and prioritise workloads Excellent customer service skills. Knowledge of Amadeus would be an advantage. Previous successful candidates have come from a background of Operations, Customer Services, Sales Support, After Sales or Administration roles within the travel industry. After Sales Assistant - Additional Information: Salary £22,500 (Comprised of a basic salary of £20,500 PLUS guaranteed commission of £2k) 35 hours Monday to Friday 9 to 5 or 10 to 6 plus Saturdays on a rota Hybrid / Home based options available Brand new modern offices in West Sussex Great range of staff benefits and holiday discounts available If you are interested in the role of After Sales Assistant , please apply online or email your cv to . Don't keep a good thing to yourself We grow our business through referrals, so please don't keep us to yourself. If you think we're doing a good job and know of someone who would benefit from our services, please pass on their name and number to me and I promise we will follow it up. Many thanks. C&M Travel Recruitment is acting as an Employment Agency in relation to this vacancy. We are committed to equality of opportunity for all candidates. For more opportunities, please visit
Finance Assistant Sen School Twickenham based ASAP start TEMP TO PERM Veritas are working with a SEN school in Twickenham that are looking for a highly organised finance assistant, to join their dynamic and thriving team. The ideal candidate will have good attention to detail & strong numeracy and administration skills. School experience and knowledge of payroll system PSF/ PS Accounting is desirable. This role will start off temp and become permanent for the right candidate. Once permanent the salary is approx. 22k per annum. General Overview To oversee the maintenance of accurate Trust wide finance systems. To ensure timely processing and payment of all Trust transactions. To advise and support Trust staff on any budget issues. Finance Assistant responsibilities include: Overseeing daily purchase transactions ensuring that all commitments are recognised by: Maintaining the Purchase Ledger on PS Accounting Ensuring all invoices and expenses are authorised and coded correctly Preparing the BACS payment file ready for processing. Preparing supplier and staff expenses payments. Recognising commitments by raising purchase orders. Once Purchase Orders / Requisitions raised, place orders with suppliers, input Goods received Notices and direct the goods to the recipient. Undertaking all online ordering. Ordering pupil specific and therapy items and then raise invoices to claim for re-imbursements from Local Authority based on funding agreements. Ordering on behalf of school parent support organisations and claim reimbursement. Undertaking monthly monitoring of outstanding commitments and writing off closed purchase orders Monthly monitoring of aged creditors Overseeing sales transactions by: Maintain the Sales Ledger in PS Accounting, including raising all sales invoice transactions, lettings invoices, inputting sales receipts. Review all Sales ledger Debtors (including lunch and activity debtors) - highlighting outstanding debts and recovering monies owed. Raising Sales invoices (recharge invoices for shared contracts/facilities) Input all Other Income transactions on PS Accounting (Nominal receipts). Oversee cash and bank transactions by: Inputting all cash transactions and maintain files of cash receipts and petty cash payments. Banking excess cash as necessary. Maintaining the Petty Cash Ledger on PS Accounting, inputting all petty cash income and expense transactions. To assist with the preparation of accurate monthly accounts with all supporting reconciliations by: Completing the bank reconciliation, verifying back to the trial balance. Completing the monthly petty cash reconciliations. Review all debtors (including lunch debtors), highlighting outstanding debts and recovering. To assist with the monitoring of annual budget by monitoring spend against individual cost centre budgets and Sending out budget statements to budget holders. To liaise with auditors as required by providing administrative finance support during the year end audit. Assisting with the additional requirements of year end (providing some accruals and prepayments information). To support on all aspects of the implementation, roll out and maintenance of Trust wide finance systems by identifying and supporting the implementation of system efficiencies such as Requisition and Budget Holder Purchase Order processing. Producing a termly finance timetable for staff (deadlines for orders/submitting staff expenses) Other Clubs Payments Lunch Administration Parent Payments Cool Milk Scheme / School Fruit Scheme Maintaining the trip's ledger. Record keeping and filing, archiving and confidentially destroying aged documents. Please contact Gemma from Veritas for more information. APPLICATION REQUIREMENTS FOR VERITAS EDUCATION All applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policy Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained You must have legal right to work in the UK You must be willing to attend a registration interview Veritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these. Disclaimer 'Nothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are made on merit and suitability. We accept applications from all sections of the community.'
Dec 07, 2021
Full time
Finance Assistant Sen School Twickenham based ASAP start TEMP TO PERM Veritas are working with a SEN school in Twickenham that are looking for a highly organised finance assistant, to join their dynamic and thriving team. The ideal candidate will have good attention to detail & strong numeracy and administration skills. School experience and knowledge of payroll system PSF/ PS Accounting is desirable. This role will start off temp and become permanent for the right candidate. Once permanent the salary is approx. 22k per annum. General Overview To oversee the maintenance of accurate Trust wide finance systems. To ensure timely processing and payment of all Trust transactions. To advise and support Trust staff on any budget issues. Finance Assistant responsibilities include: Overseeing daily purchase transactions ensuring that all commitments are recognised by: Maintaining the Purchase Ledger on PS Accounting Ensuring all invoices and expenses are authorised and coded correctly Preparing the BACS payment file ready for processing. Preparing supplier and staff expenses payments. Recognising commitments by raising purchase orders. Once Purchase Orders / Requisitions raised, place orders with suppliers, input Goods received Notices and direct the goods to the recipient. Undertaking all online ordering. Ordering pupil specific and therapy items and then raise invoices to claim for re-imbursements from Local Authority based on funding agreements. Ordering on behalf of school parent support organisations and claim reimbursement. Undertaking monthly monitoring of outstanding commitments and writing off closed purchase orders Monthly monitoring of aged creditors Overseeing sales transactions by: Maintain the Sales Ledger in PS Accounting, including raising all sales invoice transactions, lettings invoices, inputting sales receipts. Review all Sales ledger Debtors (including lunch and activity debtors) - highlighting outstanding debts and recovering monies owed. Raising Sales invoices (recharge invoices for shared contracts/facilities) Input all Other Income transactions on PS Accounting (Nominal receipts). Oversee cash and bank transactions by: Inputting all cash transactions and maintain files of cash receipts and petty cash payments. Banking excess cash as necessary. Maintaining the Petty Cash Ledger on PS Accounting, inputting all petty cash income and expense transactions. To assist with the preparation of accurate monthly accounts with all supporting reconciliations by: Completing the bank reconciliation, verifying back to the trial balance. Completing the monthly petty cash reconciliations. Review all debtors (including lunch debtors), highlighting outstanding debts and recovering. To assist with the monitoring of annual budget by monitoring spend against individual cost centre budgets and Sending out budget statements to budget holders. To liaise with auditors as required by providing administrative finance support during the year end audit. Assisting with the additional requirements of year end (providing some accruals and prepayments information). To support on all aspects of the implementation, roll out and maintenance of Trust wide finance systems by identifying and supporting the implementation of system efficiencies such as Requisition and Budget Holder Purchase Order processing. Producing a termly finance timetable for staff (deadlines for orders/submitting staff expenses) Other Clubs Payments Lunch Administration Parent Payments Cool Milk Scheme / School Fruit Scheme Maintaining the trip's ledger. Record keeping and filing, archiving and confidentially destroying aged documents. Please contact Gemma from Veritas for more information. APPLICATION REQUIREMENTS FOR VERITAS EDUCATION All applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policy Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained You must have legal right to work in the UK You must be willing to attend a registration interview Veritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these. Disclaimer 'Nothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are made on merit and suitability. We accept applications from all sections of the community.'