This is an exciting 12 month Fixed Term Contract to cover at Board level in an international consultancy environment commencing end of June.Join a lively, City-based office of dynamic, sociable colleagues. You will provide Executive Assistant support to the COO and Head of HR in this maternity contract cover. You will have previous exposure to supporting at Board level and be familiar with Board dynamics in order to play your role in this tight-knit executive office.Regular duties will include: Proactive diary and inbox management for two busy Board Directors, constantly prioritising requests and appointments Creation of various documents including Word and PowerPoint materials for circulation to leadership Liaising with other EAs across the group both in the UK and internationally to schedule meetings and visits Coordination of internal conferences and events Planning and booking of international travel, accommodation and conference attendance Supporting the HR Director with various annual HR processes including evaluations and promotions meetings/panels and administration Assisting the wider HR team with any administrative/scheduling tasks We will need to see: Previous solid EA experience gained at Board level in an international, corporate environment Exceptional attention to detail in the form of a perfect CV Degree education preferred Great culture, perks, hybrid working (2 days in office, 3 days from home) and vibrant office life await the right candidate
May 02, 2024
Full time
This is an exciting 12 month Fixed Term Contract to cover at Board level in an international consultancy environment commencing end of June.Join a lively, City-based office of dynamic, sociable colleagues. You will provide Executive Assistant support to the COO and Head of HR in this maternity contract cover. You will have previous exposure to supporting at Board level and be familiar with Board dynamics in order to play your role in this tight-knit executive office.Regular duties will include: Proactive diary and inbox management for two busy Board Directors, constantly prioritising requests and appointments Creation of various documents including Word and PowerPoint materials for circulation to leadership Liaising with other EAs across the group both in the UK and internationally to schedule meetings and visits Coordination of internal conferences and events Planning and booking of international travel, accommodation and conference attendance Supporting the HR Director with various annual HR processes including evaluations and promotions meetings/panels and administration Assisting the wider HR team with any administrative/scheduling tasks We will need to see: Previous solid EA experience gained at Board level in an international, corporate environment Exceptional attention to detail in the form of a perfect CV Degree education preferred Great culture, perks, hybrid working (2 days in office, 3 days from home) and vibrant office life await the right candidate
Does a busy, varied Marketing Executive opportunity encompassing a wide variety of administrative duties at an award winning, highly successful company sound good to you? An independent consultancy that works with some impressive clients have an exciting Marketing Executive opportunity at their busy head office, where you will have a chance to make this role your own and provide a solid administration and marketing support function . Working closely with senior stakeholders in the business, you will provide varied day-to-day administrative support to the business, office, and key stakeholders, whilst also taking ownership of key marketing activities and projects. As Marketing Executive , your new varied role will involve: Day to day office administrative support including being a first point of contact, handling IT issues and placing orders Setting up new project / job information on the database and updating contact information Creating and tracking new tenders on the database Placing orders for office supplies and managing various subscriptions (e.g. magazines) Formatting various documents including presentations, and tender documentation Website management, ensuring it's updated, and any major amendments are carried out Creating and managing online content for the website and social media Designing graphics for online and presentations Production and maintenance of stakeholder CVs for new project documents (e.g. tenders) For this exciting opportunity, I am interested in speaking with an experienced, confident Marketing Executive, Assistant, Administrator, Officer, Coordinator who has solid skills in InDesign and Canva . I would also be interested in speaking with an Administrator or office support professional who has marketing experience as part of their role . Salary c. 30,000 - 35,000 p.a. (depending on level of experience) Benefits include: performance related bonus, free parking, pension, private healthcare subject to eligibility, holiday buy back scheme. There is free parking on-site , however if you are taking public transport the offices are only 10 minutes walk from the nearest train station. The offices are also only 10-12 mins walk from supermarkets and shops.
May 02, 2024
Full time
Does a busy, varied Marketing Executive opportunity encompassing a wide variety of administrative duties at an award winning, highly successful company sound good to you? An independent consultancy that works with some impressive clients have an exciting Marketing Executive opportunity at their busy head office, where you will have a chance to make this role your own and provide a solid administration and marketing support function . Working closely with senior stakeholders in the business, you will provide varied day-to-day administrative support to the business, office, and key stakeholders, whilst also taking ownership of key marketing activities and projects. As Marketing Executive , your new varied role will involve: Day to day office administrative support including being a first point of contact, handling IT issues and placing orders Setting up new project / job information on the database and updating contact information Creating and tracking new tenders on the database Placing orders for office supplies and managing various subscriptions (e.g. magazines) Formatting various documents including presentations, and tender documentation Website management, ensuring it's updated, and any major amendments are carried out Creating and managing online content for the website and social media Designing graphics for online and presentations Production and maintenance of stakeholder CVs for new project documents (e.g. tenders) For this exciting opportunity, I am interested in speaking with an experienced, confident Marketing Executive, Assistant, Administrator, Officer, Coordinator who has solid skills in InDesign and Canva . I would also be interested in speaking with an Administrator or office support professional who has marketing experience as part of their role . Salary c. 30,000 - 35,000 p.a. (depending on level of experience) Benefits include: performance related bonus, free parking, pension, private healthcare subject to eligibility, holiday buy back scheme. There is free parking on-site , however if you are taking public transport the offices are only 10 minutes walk from the nearest train station. The offices are also only 10-12 mins walk from supermarkets and shops.
Personal Assistant Leicester, hybrid £28,000-£33,000p.a. Are you an experienced Personal Assistant with skills in managing multiple director's diaries simultaneously? Do you want to work for an innovative and forward thinking business who truly value their employees and are growing year by year? Are you used to working within a fast paced environment supporting at director and executive level? The Company: ER Recruitment are excited to be working with our exceptional client, who are an award-winning firm based in Leicester.They are looking for an outstanding Personal Assistant to support their Senior Leadership Team. The successful candidate will provide confidential and excellent support, be efficient and have the ability to communicate at all levels. Role & Responsibilities of the Personal Assistant: Diary management including booking appointments, arranging travel and preparing itineraries. Minute taking experience. Creating presentations and agendas on behalf of directors. Managing projects and office events. General administration, e.g. filing paper and electronic documents / archiving. Greet and assist clients in person and on the phone. Support Managers in dealing with requests where required. Ensure the confidentiality of all the company's and clients' documentation and information. About You as the Personal Assistant: Proven experience in a PA/EA role supporting 3+ Directors. Excellent attention to detail. Exceptional typing and minute taking skills. A professional, confident and eloquent manner with a smart appearance. Well organised and highly efficient time management skills. Competence in the use of Microsoft Word and Excel plus generic database experience. Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise. While we aim to get back to all applicants, if you do not receive a response within 7 working days then unfortunately your application has been unsuccessful on this occasion. We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details.We look forward to hearing from you.
May 02, 2024
Full time
Personal Assistant Leicester, hybrid £28,000-£33,000p.a. Are you an experienced Personal Assistant with skills in managing multiple director's diaries simultaneously? Do you want to work for an innovative and forward thinking business who truly value their employees and are growing year by year? Are you used to working within a fast paced environment supporting at director and executive level? The Company: ER Recruitment are excited to be working with our exceptional client, who are an award-winning firm based in Leicester.They are looking for an outstanding Personal Assistant to support their Senior Leadership Team. The successful candidate will provide confidential and excellent support, be efficient and have the ability to communicate at all levels. Role & Responsibilities of the Personal Assistant: Diary management including booking appointments, arranging travel and preparing itineraries. Minute taking experience. Creating presentations and agendas on behalf of directors. Managing projects and office events. General administration, e.g. filing paper and electronic documents / archiving. Greet and assist clients in person and on the phone. Support Managers in dealing with requests where required. Ensure the confidentiality of all the company's and clients' documentation and information. About You as the Personal Assistant: Proven experience in a PA/EA role supporting 3+ Directors. Excellent attention to detail. Exceptional typing and minute taking skills. A professional, confident and eloquent manner with a smart appearance. Well organised and highly efficient time management skills. Competence in the use of Microsoft Word and Excel plus generic database experience. Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise. While we aim to get back to all applicants, if you do not receive a response within 7 working days then unfortunately your application has been unsuccessful on this occasion. We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details.We look forward to hearing from you.
Job Title: Executive Assistant Duration: Temp until permanent replacement is found (potential perm opportunity) Salary: £40,000 per annum - pro-rata My client creates breakthrough products - in diagnostics, medical devices, nutrition and branded generic pharmaceuticals - that help you, your family and your community lead healthier lives, full of unlimited possibilities. Today, 113,000 of our client's employees are working to make a lasting impact on health in the more than 160 countries that they serve. Our International Public Affairs team currently has an opportunity for an Executive Assistant based in Maidenhead, UK. The Executive Assistant is responsible for providing executive administrative experience to the DVP International Public Affairs as well as providing other administrative support In addition to the general executive assistant activities this role offers a unique opportunity to work on PR projects. WHAT YOU'LL DO You will be accountable for providing confidential and efficient administrative support to the DVP, International Public Affairs, the UK&I Public Affairs Director and Snr Manager, and members of the European nutrition team. A large part of the role will involve management and maintenance of complex calendars, organization of international travel, coordination of global appointments (across global time zones), meetings and conference calls using various technologies. The work includes liaison with the international public affairs team who are spread across five regions, coordinating staff/ team meetings across time zones. Additionally, you will have the opportunity to support the busy UK Communications team and press office activities including Event management Supporting development of internal and external communications materials Support with media monitoring and social media monitoring and publishing EDUCATION AND EXPERIENCE YOU'LL BRING Required Bachelor's degree with an administrative, commercial background or equivalent by experience. Excellent organizational skills and good communication skills Preferred Proficiency in MS Office Suites (Word, Excel, PowerPoint, and Outlook) Ability to work in a highly matrixed and geographically diverse international business environment across multiple time-zones Organised and efficient with the ability to produce high quality work under pressure with particular attention to detail and manage multiple projects simultaneously Excellent writing skills Work within a team and as an individual contributor in a face-paced, changing environment and be comfortable communicating with members of staff from all levels and areas of the business Ability to work unsupervised, using initiative Approachable and helpful attitude required Excellent interpersonal, written, and verbal communication skills Intuitive nature and desire to learn and progress Randstad Business Support is acting as an Employment Business in relation to this vacancy.
May 02, 2024
Full time
Job Title: Executive Assistant Duration: Temp until permanent replacement is found (potential perm opportunity) Salary: £40,000 per annum - pro-rata My client creates breakthrough products - in diagnostics, medical devices, nutrition and branded generic pharmaceuticals - that help you, your family and your community lead healthier lives, full of unlimited possibilities. Today, 113,000 of our client's employees are working to make a lasting impact on health in the more than 160 countries that they serve. Our International Public Affairs team currently has an opportunity for an Executive Assistant based in Maidenhead, UK. The Executive Assistant is responsible for providing executive administrative experience to the DVP International Public Affairs as well as providing other administrative support In addition to the general executive assistant activities this role offers a unique opportunity to work on PR projects. WHAT YOU'LL DO You will be accountable for providing confidential and efficient administrative support to the DVP, International Public Affairs, the UK&I Public Affairs Director and Snr Manager, and members of the European nutrition team. A large part of the role will involve management and maintenance of complex calendars, organization of international travel, coordination of global appointments (across global time zones), meetings and conference calls using various technologies. The work includes liaison with the international public affairs team who are spread across five regions, coordinating staff/ team meetings across time zones. Additionally, you will have the opportunity to support the busy UK Communications team and press office activities including Event management Supporting development of internal and external communications materials Support with media monitoring and social media monitoring and publishing EDUCATION AND EXPERIENCE YOU'LL BRING Required Bachelor's degree with an administrative, commercial background or equivalent by experience. Excellent organizational skills and good communication skills Preferred Proficiency in MS Office Suites (Word, Excel, PowerPoint, and Outlook) Ability to work in a highly matrixed and geographically diverse international business environment across multiple time-zones Organised and efficient with the ability to produce high quality work under pressure with particular attention to detail and manage multiple projects simultaneously Excellent writing skills Work within a team and as an individual contributor in a face-paced, changing environment and be comfortable communicating with members of staff from all levels and areas of the business Ability to work unsupervised, using initiative Approachable and helpful attitude required Excellent interpersonal, written, and verbal communication skills Intuitive nature and desire to learn and progress Randstad Business Support is acting as an Employment Business in relation to this vacancy.
Your new company Birmingham City Council need to provide comprehensive business support for the Director of SEND & Inclusion. Being the largest leading local authority in the whole of Europe, Birmingham City Council are renowned for their expertise in public services and endless opportunities. Birmingham City Council provides the city's residents with a number of services to ensure stability within citizens daily lives. Your new role In your role as PA, you will support the Director of SEND & Inclusion with extensive diary management, meeting coordination, ensuring all agendas and briefs are prepared ahead of meetings. You will coordinate travel and accommodation bookings and the relevant expense process throughout, ensuring the best value for money for the Council. In this PA role, you will follow up on all actions for the Chief of Staff meetings, ensure data and record keeping is maintained and accurate. What you'll need to succeed To excel in this fast-paced environment, you will need to be a highly skilled PA (Personal Assistant) or EA (Executive Assistant), with experience at a senior level, supporting multiple individuals. You must have excellent organisation skills, a professional manner and work with the highest levels of confidentiality and integrity at all times. What you'll get in return This PA role will be a full-time role to cover a 12-month secondment. The role will require you to be in office a minimum of 3 days a week, in the Council House, in central Birmingham, which is close to transport links. The rate for this role will be up to £24.12, including holiday pay. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 02, 2024
Full time
Your new company Birmingham City Council need to provide comprehensive business support for the Director of SEND & Inclusion. Being the largest leading local authority in the whole of Europe, Birmingham City Council are renowned for their expertise in public services and endless opportunities. Birmingham City Council provides the city's residents with a number of services to ensure stability within citizens daily lives. Your new role In your role as PA, you will support the Director of SEND & Inclusion with extensive diary management, meeting coordination, ensuring all agendas and briefs are prepared ahead of meetings. You will coordinate travel and accommodation bookings and the relevant expense process throughout, ensuring the best value for money for the Council. In this PA role, you will follow up on all actions for the Chief of Staff meetings, ensure data and record keeping is maintained and accurate. What you'll need to succeed To excel in this fast-paced environment, you will need to be a highly skilled PA (Personal Assistant) or EA (Executive Assistant), with experience at a senior level, supporting multiple individuals. You must have excellent organisation skills, a professional manner and work with the highest levels of confidentiality and integrity at all times. What you'll get in return This PA role will be a full-time role to cover a 12-month secondment. The role will require you to be in office a minimum of 3 days a week, in the Council House, in central Birmingham, which is close to transport links. The rate for this role will be up to £24.12, including holiday pay. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Your new company Hays are working with a rapidly growing construction company in Telford who are looking to recruit a Executive Assistant on a permanent basis. Your new role As an Executive Assistant, you will be responsible for supporting senior managers and executives with daily clerical tasks, scheduling appointments, planning meetings, managing phone calls and emails, and maintaining office organisation. You will also provide general support to visitors, develop and maintain filing systems, and create reports and presentations. Their role is crucial in ensuring the smooth functioning of day-to-day office operations. Duties will include: Support senior managers and executives with daily clerical tasks Plan meetings and take detailed minutes Manage phone calls, provide information, and connect callers to appropriate people Schedule appointments, update calendars, and make travel arrangements for senior managers General administration duties as and when required. Support senior managers and executives with daily clerical tasks Plan meetings and take detailed minutes Answer phone calls, provide information to callers or connect callers to appropriate people Schedule appointments and update the calendar Make travel arrangements and reservations for senior managers Compose and type regular correspondence, like invitations and informative material Develop and maintain a filing system Create spreadsheets and presentations What you'll need to succeed Ideally, in order to be considered, you will need experience in all the following. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 02, 2024
Full time
Your new company Hays are working with a rapidly growing construction company in Telford who are looking to recruit a Executive Assistant on a permanent basis. Your new role As an Executive Assistant, you will be responsible for supporting senior managers and executives with daily clerical tasks, scheduling appointments, planning meetings, managing phone calls and emails, and maintaining office organisation. You will also provide general support to visitors, develop and maintain filing systems, and create reports and presentations. Their role is crucial in ensuring the smooth functioning of day-to-day office operations. Duties will include: Support senior managers and executives with daily clerical tasks Plan meetings and take detailed minutes Manage phone calls, provide information, and connect callers to appropriate people Schedule appointments, update calendars, and make travel arrangements for senior managers General administration duties as and when required. Support senior managers and executives with daily clerical tasks Plan meetings and take detailed minutes Answer phone calls, provide information to callers or connect callers to appropriate people Schedule appointments and update the calendar Make travel arrangements and reservations for senior managers Compose and type regular correspondence, like invitations and informative material Develop and maintain a filing system Create spreadsheets and presentations What you'll need to succeed Ideally, in order to be considered, you will need experience in all the following. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Are you an experienced Executive Assistant looking for a new and exciting opportunity? Our client is seeking a dedicated and proactive Executive Assistant to join their team to work closely with the CEO. As their right-hand person, you will play a crucial role in managing their diary, coordinating projects and events, and ensuring their day-to-day activities run smoothly, both at home and work. In this role, you will have the opportunity to work closely with the CEO to understand their priorities and support them in focusing on high-value activities. This includes being the first point of contact, filtering and prioritising communications, and assisting with administrative tasks. As an Executive Assistant, you will also be involved in coordinating department meetings, organising travel arrangements, and managing communication and engagement across different teams and leaders. Your excellent organisational skills and attention to detail will ensure that the client's work flows smoothly throughout the organisation. Key Responsibilities: Prioritise our client's time and ensure their days and weeks are well-planned and organised. Act as the first point of contact for our client, managing their schedule and filtering and prioritising enquiries. Assist with administrative tasks including expenses and preparation for meetings. Coordinate department meetings and ensure effective communication and engagement across teams. Organise internal and external business meetings and events, including research and sourcing details. Manage our client's time with clients and maintain strong client relationships. Proactively anticipate needs and follow through on tasks with limited supervision. Monitor and prioritise incoming emails, messages, and other communications. Skills and Qualifications: Proven experience as an Executive Assistant in a high-profile or creative environment. A diploma or higher education degree. Highly organised and detail-oriented with excellent communication and written skills. Ability to multitask and prioritise in a fast-paced, ever-changing environment. Friendly and engaging with the ability to build strong relationships. Technically proficient with advanced IT and database management. Self-starter with a proactive attitude and a solution-focused mindset. If you are a hard-working and committed individual who thrives in a fast-paced environment, then this is the perfect opportunity for you. Apply now and take the next step in your career as an Executive Assistant! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 02, 2024
Full time
Are you an experienced Executive Assistant looking for a new and exciting opportunity? Our client is seeking a dedicated and proactive Executive Assistant to join their team to work closely with the CEO. As their right-hand person, you will play a crucial role in managing their diary, coordinating projects and events, and ensuring their day-to-day activities run smoothly, both at home and work. In this role, you will have the opportunity to work closely with the CEO to understand their priorities and support them in focusing on high-value activities. This includes being the first point of contact, filtering and prioritising communications, and assisting with administrative tasks. As an Executive Assistant, you will also be involved in coordinating department meetings, organising travel arrangements, and managing communication and engagement across different teams and leaders. Your excellent organisational skills and attention to detail will ensure that the client's work flows smoothly throughout the organisation. Key Responsibilities: Prioritise our client's time and ensure their days and weeks are well-planned and organised. Act as the first point of contact for our client, managing their schedule and filtering and prioritising enquiries. Assist with administrative tasks including expenses and preparation for meetings. Coordinate department meetings and ensure effective communication and engagement across teams. Organise internal and external business meetings and events, including research and sourcing details. Manage our client's time with clients and maintain strong client relationships. Proactively anticipate needs and follow through on tasks with limited supervision. Monitor and prioritise incoming emails, messages, and other communications. Skills and Qualifications: Proven experience as an Executive Assistant in a high-profile or creative environment. A diploma or higher education degree. Highly organised and detail-oriented with excellent communication and written skills. Ability to multitask and prioritise in a fast-paced, ever-changing environment. Friendly and engaging with the ability to build strong relationships. Technically proficient with advanced IT and database management. Self-starter with a proactive attitude and a solution-focused mindset. If you are a hard-working and committed individual who thrives in a fast-paced environment, then this is the perfect opportunity for you. Apply now and take the next step in your career as an Executive Assistant! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Join Our Dynamic Energy Procurement Team! Personal Assistant (Hybrid Working) Are you an organized and adaptable professional with a passion for energy procurement? Do you thrive in a flexible work environment that combines the best of both worlds: home and office? Look no further! Our forward-thinking energy company is seeking a dedicated Personal Assistant to support our team. About Us: We are a leading energy procurement firm committed to sustainability, innovation, and excellence. Our team collaborates seamlessly across virtual and physical spaces, ensuring optimal productivity and work-life balance. Role Overview: As a Personal Assistant, you'll play a pivotal role in keeping our operations running smoothly. Your responsibilities will include: Calendar Management: Coordinate meetings, appointments, and events for executives, both virtually and in-person. Ensure efficient scheduling, considering team members' hybrid work arrangements. Communication Hub: Act as a central point of contact for internal and external stakeholders. Manage emails, phone calls, and correspondence with professionalism and efficiency. Document Handling: Prepare and proofread documents, reports, and presentations. Maintain organized digital and physical filing systems. Travel Coordination: Arrange travel logistics for team members attending in-person meetings or conferences. Keep abreast of travel guidelines and safety protocols. Adaptability Champion: Embrace the 3:2 working model (three days at home, two days in the office) with enthusiasm. Balance remote and on-site work effectively. Qualifications: Experience: Previous administrative or PA experience preferred. Tech-Savvy: Proficient in Microsoft Office Suite and virtual collaboration tools. Organization: Excellent time management and multitasking skills. Communication: Strong written and verbal communication abilities. Flexibility: Adaptability to changing work environments. Perks: Competitive salary and benefits package. Hybrid working model for optimal work-life balance. Opportunities for professional growth within the energy sector. Application Process: Ready to power up your career? Send your resume and a brief cover letter highlighting your relevant experience to email address . In your cover letter, share how you envision thriving in a hybrid work setting.
May 02, 2024
Full time
Join Our Dynamic Energy Procurement Team! Personal Assistant (Hybrid Working) Are you an organized and adaptable professional with a passion for energy procurement? Do you thrive in a flexible work environment that combines the best of both worlds: home and office? Look no further! Our forward-thinking energy company is seeking a dedicated Personal Assistant to support our team. About Us: We are a leading energy procurement firm committed to sustainability, innovation, and excellence. Our team collaborates seamlessly across virtual and physical spaces, ensuring optimal productivity and work-life balance. Role Overview: As a Personal Assistant, you'll play a pivotal role in keeping our operations running smoothly. Your responsibilities will include: Calendar Management: Coordinate meetings, appointments, and events for executives, both virtually and in-person. Ensure efficient scheduling, considering team members' hybrid work arrangements. Communication Hub: Act as a central point of contact for internal and external stakeholders. Manage emails, phone calls, and correspondence with professionalism and efficiency. Document Handling: Prepare and proofread documents, reports, and presentations. Maintain organized digital and physical filing systems. Travel Coordination: Arrange travel logistics for team members attending in-person meetings or conferences. Keep abreast of travel guidelines and safety protocols. Adaptability Champion: Embrace the 3:2 working model (three days at home, two days in the office) with enthusiasm. Balance remote and on-site work effectively. Qualifications: Experience: Previous administrative or PA experience preferred. Tech-Savvy: Proficient in Microsoft Office Suite and virtual collaboration tools. Organization: Excellent time management and multitasking skills. Communication: Strong written and verbal communication abilities. Flexibility: Adaptability to changing work environments. Perks: Competitive salary and benefits package. Hybrid working model for optimal work-life balance. Opportunities for professional growth within the energy sector. Application Process: Ready to power up your career? Send your resume and a brief cover letter highlighting your relevant experience to email address . In your cover letter, share how you envision thriving in a hybrid work setting.
Your new company Birmingham City Council need to provide comprehensive business support for the Commissioners, who have been appointed to oversee the running of the Council. In October 2023, they mobilised the Commissioners Support Unit in order to do this. It is a well established team including a Unit Lead, two PAs and one Coordinator. The Council is looking for a highly skilled professional PA, who is able to hit the ground running in a fast-paced environment whilst maintaining the highest level of confidentiality and integrity. Your new role In your role as PA, you will support two to three Commissioners, with extensive diary management, meeting coordination, ensuring all agendas and briefs are prepared ahead of meetings. You will coordinate travel and accomodation bookings and the relevant expense process throughout, ensuring best value for money for the Council. In this PA role, you will follow up on all actions for the Chief of Staff meetings, ensure data and record keeping is maintained and accurate. What you'll need to succeed To excel in this fast-paced environment, you will need to be a highly skilled PA (Personal Assistant) or EA (Executive Assistant), with experience at a senior level, supporting multiple individuals. You must have excellent organisation skills, a professional manner and work with the highest levels of confidentiality and integrity at all times. What you'll get in return This PA role will be a full-time role based 4 days in office, in the Council House, in central Birmingham, which is close to transport links. This is a long-term temporary role, for a duration of 6 months working in a well established team, with support around you. The rate for this role will be up to £24.12, including holiday pay. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 02, 2024
Full time
Your new company Birmingham City Council need to provide comprehensive business support for the Commissioners, who have been appointed to oversee the running of the Council. In October 2023, they mobilised the Commissioners Support Unit in order to do this. It is a well established team including a Unit Lead, two PAs and one Coordinator. The Council is looking for a highly skilled professional PA, who is able to hit the ground running in a fast-paced environment whilst maintaining the highest level of confidentiality and integrity. Your new role In your role as PA, you will support two to three Commissioners, with extensive diary management, meeting coordination, ensuring all agendas and briefs are prepared ahead of meetings. You will coordinate travel and accomodation bookings and the relevant expense process throughout, ensuring best value for money for the Council. In this PA role, you will follow up on all actions for the Chief of Staff meetings, ensure data and record keeping is maintained and accurate. What you'll need to succeed To excel in this fast-paced environment, you will need to be a highly skilled PA (Personal Assistant) or EA (Executive Assistant), with experience at a senior level, supporting multiple individuals. You must have excellent organisation skills, a professional manner and work with the highest levels of confidentiality and integrity at all times. What you'll get in return This PA role will be a full-time role based 4 days in office, in the Council House, in central Birmingham, which is close to transport links. This is a long-term temporary role, for a duration of 6 months working in a well established team, with support around you. The rate for this role will be up to £24.12, including holiday pay. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Middlesbrough Business Support are recruiting for an Executive Assistant based on the Wilton site to start ASAP MUST DRIVE Responsible for: Preparing reports and presentations Communicating with clients, stakeholders, and other members of the organisation Scheduling meetings and appointments Coordinating travel arrangements Maintaining confidential files and documents Preparing minutes of meetings and assisting with the follow up actions from meeting outcomes Coordinating visitors on behalf of Senior Management Developing presentations and agendas for site visits, organisation meetings Drafting, preparing and distributing documents and correspondence related to meetings, phone calls and teleconferences Maintain accurate HR records in line with GDPR requirements Support the CHRO and HR Manager with weekly, monthly and annual HR administrative activities including pay reviews, appraisal and KPI processes, training plans, employee communications and talent acquisition Maintain up to date records for buildings and maintenance schedules Support the team with client and investor visits, ensuring a professional and organised welcome If you are interested in hearing more about this opportunity, apply now
May 02, 2024
Full time
Middlesbrough Business Support are recruiting for an Executive Assistant based on the Wilton site to start ASAP MUST DRIVE Responsible for: Preparing reports and presentations Communicating with clients, stakeholders, and other members of the organisation Scheduling meetings and appointments Coordinating travel arrangements Maintaining confidential files and documents Preparing minutes of meetings and assisting with the follow up actions from meeting outcomes Coordinating visitors on behalf of Senior Management Developing presentations and agendas for site visits, organisation meetings Drafting, preparing and distributing documents and correspondence related to meetings, phone calls and teleconferences Maintain accurate HR records in line with GDPR requirements Support the CHRO and HR Manager with weekly, monthly and annual HR administrative activities including pay reviews, appraisal and KPI processes, training plans, employee communications and talent acquisition Maintain up to date records for buildings and maintenance schedules Support the team with client and investor visits, ensuring a professional and organised welcome If you are interested in hearing more about this opportunity, apply now
I am currently supporting a well-established Law firm recruit for an experienced Legal Executive Assistant; this is an extremely busy and fast paced role supporting the Head of Department and their team. The ideal candidate will have previously working in the Legal industry, have effective communication skills and be extremely organised. Job responsibilities: • Assisting the International Arbitration Head of Department • Representing the International Arbitration team and being the "go to" person for the partners and the department • Coordinating and organising departmental processes and events (reporting, snapshots, social activities, training workshops) • Extensive diary management - arranging meetings, interviews, some travel arrangements, client entertainment, checking outlook calendars, reminding re appointments, and assisting in their preparation. Using own initiative to making appropriate determinations of behalf of others when required • Typing and/or drafting correspondence, notes, reports, emails, forms, minutes, spreadsheets, slides, and other documentation • Manage and maintain professional relationships with clients and other stakeholders, acting as gatekeeper for telephone calls and emails where required • Communicating with clients and others and addressing queries • Carrying out organisational and administrative tasks such as copying, proof-reading, extensive file management (hard copy and email) • Accounting: processing payment of invoices, time recording, assisting with the billing process, dealing with expenses, preparing statements of account including narratives, awareness of client preferences, charge-out rates, funding arrangements, collating financial data for monthly reports • Maintaining client data and assisting with marketing activities • Undertaking a range of ad-hoc duties and projects as delegated from time to time Job skills: • Proficient organisational and administrative skills, attention to detail and ability flexibly handle time-restricted projects • Excellent communication and influencing skills • Excellent IT skills, experienced with relevant spreadsheets, databases, ability to adapt to modern technology and processes • Excellent written skills, compiling data analysis and report writing • Ability to demonstrate excellent judgement and discretion regarding confidential and commercially sensitive information Previous Experience: • Extensive previous legal secretarial/PA experience within a law firm or other professional services organisation General skills: • Well organised, uses initiative, prioritises appropriately, applies self, manages own workload, and meets deadlines • Demonstrates excellent people skills (respectful, positive, articulate, professional and sympathetic) • Delivers helpful internal services with a proactive and "can do" approach, shows commercial awareness and represents the department/firm appropriately • Calm, articulate and exchanges information and ideas • Accepts and follows instructions, listens, makes notes, questions appropriately, acts collectively • Aptitude to pick up modern technology and software • Shows sound judgement and strategic planning skills; acts within boundaries • Shows dedication, passion, and eagerness • Is a respectful, reliable, and encouraging team player • Reflects the firm's culture Please apply today - excellent benefits and career development within a friendly and fast paced team - immediate start and interviews.
May 02, 2024
Full time
I am currently supporting a well-established Law firm recruit for an experienced Legal Executive Assistant; this is an extremely busy and fast paced role supporting the Head of Department and their team. The ideal candidate will have previously working in the Legal industry, have effective communication skills and be extremely organised. Job responsibilities: • Assisting the International Arbitration Head of Department • Representing the International Arbitration team and being the "go to" person for the partners and the department • Coordinating and organising departmental processes and events (reporting, snapshots, social activities, training workshops) • Extensive diary management - arranging meetings, interviews, some travel arrangements, client entertainment, checking outlook calendars, reminding re appointments, and assisting in their preparation. Using own initiative to making appropriate determinations of behalf of others when required • Typing and/or drafting correspondence, notes, reports, emails, forms, minutes, spreadsheets, slides, and other documentation • Manage and maintain professional relationships with clients and other stakeholders, acting as gatekeeper for telephone calls and emails where required • Communicating with clients and others and addressing queries • Carrying out organisational and administrative tasks such as copying, proof-reading, extensive file management (hard copy and email) • Accounting: processing payment of invoices, time recording, assisting with the billing process, dealing with expenses, preparing statements of account including narratives, awareness of client preferences, charge-out rates, funding arrangements, collating financial data for monthly reports • Maintaining client data and assisting with marketing activities • Undertaking a range of ad-hoc duties and projects as delegated from time to time Job skills: • Proficient organisational and administrative skills, attention to detail and ability flexibly handle time-restricted projects • Excellent communication and influencing skills • Excellent IT skills, experienced with relevant spreadsheets, databases, ability to adapt to modern technology and processes • Excellent written skills, compiling data analysis and report writing • Ability to demonstrate excellent judgement and discretion regarding confidential and commercially sensitive information Previous Experience: • Extensive previous legal secretarial/PA experience within a law firm or other professional services organisation General skills: • Well organised, uses initiative, prioritises appropriately, applies self, manages own workload, and meets deadlines • Demonstrates excellent people skills (respectful, positive, articulate, professional and sympathetic) • Delivers helpful internal services with a proactive and "can do" approach, shows commercial awareness and represents the department/firm appropriately • Calm, articulate and exchanges information and ideas • Accepts and follows instructions, listens, makes notes, questions appropriately, acts collectively • Aptitude to pick up modern technology and software • Shows sound judgement and strategic planning skills; acts within boundaries • Shows dedication, passion, and eagerness • Is a respectful, reliable, and encouraging team player • Reflects the firm's culture Please apply today - excellent benefits and career development within a friendly and fast paced team - immediate start and interviews.
Join Our Dynamic Energy Procurement Team! Personal Assistant (Hybrid Working) Are you an organized and adaptable professional with a passion for energy procurement? Do you thrive in a flexible work environment that combines the best of both worlds: home and office? Look no further! Our forward-thinking energy company is seeking a dedicated Personal Assistant to support our team. About Us: We are a leading energy procurement firm committed to sustainability, innovation, and excellence. Our team collaborates seamlessly across virtual and physical spaces, ensuring optimal productivity and work-life balance. Role Overview: As a Personal Assistant, you'll play a pivotal role in keeping our operations running smoothly. Your responsibilities will include: Calendar Management: Coordinate meetings, appointments, and events for executives, both virtually and in-person. Ensure efficient scheduling, considering team members' hybrid work arrangements. Communication Hub: Act as a central point of contact for internal and external stakeholders. Manage emails, phone calls, and correspondence with professionalism and efficiency. Document Handling: Prepare and proofread documents, reports, and presentations. Maintain organized digital and physical filing systems. Travel Coordination: Arrange travel logistics for team members attending in-person meetings or conferences. Keep abreast of travel guidelines and safety protocols. Adaptability Champion: Embrace the 3:2 working model (three days at home, two days in the office) with enthusiasm. Balance remote and on-site work effectively. Qualifications: Experience: Previous administrative or PA experience preferred. Tech-Savvy: Proficient in Microsoft Office Suite and virtual collaboration tools. Organization: Excellent time management and multitasking skills. Communication: Strong written and verbal communication abilities. Flexibility: Adaptability to changing work environments. Perks: Competitive salary and benefits package. Hybrid working model for optimal work-life balance. Opportunities for professional growth within the energy sector. Application Process: Ready to power up your career? Send your resume and a brief cover letter highlighting your relevant experience to email address . In your cover letter, share how you envision thriving in a hybrid work setting.
May 02, 2024
Full time
Join Our Dynamic Energy Procurement Team! Personal Assistant (Hybrid Working) Are you an organized and adaptable professional with a passion for energy procurement? Do you thrive in a flexible work environment that combines the best of both worlds: home and office? Look no further! Our forward-thinking energy company is seeking a dedicated Personal Assistant to support our team. About Us: We are a leading energy procurement firm committed to sustainability, innovation, and excellence. Our team collaborates seamlessly across virtual and physical spaces, ensuring optimal productivity and work-life balance. Role Overview: As a Personal Assistant, you'll play a pivotal role in keeping our operations running smoothly. Your responsibilities will include: Calendar Management: Coordinate meetings, appointments, and events for executives, both virtually and in-person. Ensure efficient scheduling, considering team members' hybrid work arrangements. Communication Hub: Act as a central point of contact for internal and external stakeholders. Manage emails, phone calls, and correspondence with professionalism and efficiency. Document Handling: Prepare and proofread documents, reports, and presentations. Maintain organized digital and physical filing systems. Travel Coordination: Arrange travel logistics for team members attending in-person meetings or conferences. Keep abreast of travel guidelines and safety protocols. Adaptability Champion: Embrace the 3:2 working model (three days at home, two days in the office) with enthusiasm. Balance remote and on-site work effectively. Qualifications: Experience: Previous administrative or PA experience preferred. Tech-Savvy: Proficient in Microsoft Office Suite and virtual collaboration tools. Organization: Excellent time management and multitasking skills. Communication: Strong written and verbal communication abilities. Flexibility: Adaptability to changing work environments. Perks: Competitive salary and benefits package. Hybrid working model for optimal work-life balance. Opportunities for professional growth within the energy sector. Application Process: Ready to power up your career? Send your resume and a brief cover letter highlighting your relevant experience to email address . In your cover letter, share how you envision thriving in a hybrid work setting.
Job Title Accounts Assistant Location Bristol - Clifton, Whiteladies Road Salary £23,500 - £25,500 (Dependent on Experience) Job Summary Our Accounts Assistant role would be perfect for someone with a high attention to detail and great communication skills and the ability to confidently deal with queries from customers, clients, and internal stakeholders. While experience in accounts or a relevant degree is beneficial, it's not mandatory. This role offers continuous training, support, and a collaborative environment. This is an exciting opportunity to continue developing your career within Finance with ongoing training, support, and a chance to work in a team of highly experienced Accounts Assistants and finance professionals. You'll be joining a very collaborative team in a great work environment. There are opportunities for progression to more senior positions in the finance team or within the wider business. This role is 3 days a week in the office and 2 days working from home. Benefits Our Accounts Assistants enjoy a benefits package which includes: Company pension scheme. Flexible benefits including buying and selling holiday, Gym discounts, Cycle to work scheme, Health Cash Plan, Employee discounts. Regular social events and the opportunity to get involved in our fundraising and community activities. Personal development and career progression opportunities. Key Responsibilities Include: Effectively handle candidate, client, and supplier enquiries by phone and emails Raising and processing invoices Daily receipts allocation Accurate and efficient data entry Maintain accurate and up to date spreadsheets Assist with posting of staff expenses each month Who you are: Strong communication skills and comfortable dealing with queries over the phone and email Accuracy and attention to detail Ability to work as part of a collaborative team Open to learning and progressing with an interest in finance Desirable - Previous experience within a transactional accounts position OR a graduate in relevant degree would be advantageous. Desirable - MS Excel skills (Pivot Tables & V-Lookups etc.) About Us Established 40 years ago, we offer industry expertise in recruitment, solutions, consulting, and executive search. The cornerstone of our business is our partnership approach. It's what brings together our four divisions, and what sets us apart. We're all about human interactions and lasting relationships. We're flexible, agile, and creative. We're collaborative - working together to understand and support each other - and our clients. Sanderson Solutions provides RPO, MSP, Executive Search, Agency Recruitment and Project services across a wide range of industry sectors, including Financial Services, Technology, Retail and Consumer, Government and Defence, Professional Services and many more. We help our clients to hire the high-quality people who develop quickly, care more and stay longer! We really care about building inclusive and diverse teams and welcome applications from people with varied backgrounds and perspectives. Our success at Sanderson is based on our people who bring with them a range of ideas and experiences. What unites us is the spirit of partnership, working together to deliver the best resourcing solutions for our clients. Start your application today. Job Reference: SR00376
May 02, 2024
Full time
Job Title Accounts Assistant Location Bristol - Clifton, Whiteladies Road Salary £23,500 - £25,500 (Dependent on Experience) Job Summary Our Accounts Assistant role would be perfect for someone with a high attention to detail and great communication skills and the ability to confidently deal with queries from customers, clients, and internal stakeholders. While experience in accounts or a relevant degree is beneficial, it's not mandatory. This role offers continuous training, support, and a collaborative environment. This is an exciting opportunity to continue developing your career within Finance with ongoing training, support, and a chance to work in a team of highly experienced Accounts Assistants and finance professionals. You'll be joining a very collaborative team in a great work environment. There are opportunities for progression to more senior positions in the finance team or within the wider business. This role is 3 days a week in the office and 2 days working from home. Benefits Our Accounts Assistants enjoy a benefits package which includes: Company pension scheme. Flexible benefits including buying and selling holiday, Gym discounts, Cycle to work scheme, Health Cash Plan, Employee discounts. Regular social events and the opportunity to get involved in our fundraising and community activities. Personal development and career progression opportunities. Key Responsibilities Include: Effectively handle candidate, client, and supplier enquiries by phone and emails Raising and processing invoices Daily receipts allocation Accurate and efficient data entry Maintain accurate and up to date spreadsheets Assist with posting of staff expenses each month Who you are: Strong communication skills and comfortable dealing with queries over the phone and email Accuracy and attention to detail Ability to work as part of a collaborative team Open to learning and progressing with an interest in finance Desirable - Previous experience within a transactional accounts position OR a graduate in relevant degree would be advantageous. Desirable - MS Excel skills (Pivot Tables & V-Lookups etc.) About Us Established 40 years ago, we offer industry expertise in recruitment, solutions, consulting, and executive search. The cornerstone of our business is our partnership approach. It's what brings together our four divisions, and what sets us apart. We're all about human interactions and lasting relationships. We're flexible, agile, and creative. We're collaborative - working together to understand and support each other - and our clients. Sanderson Solutions provides RPO, MSP, Executive Search, Agency Recruitment and Project services across a wide range of industry sectors, including Financial Services, Technology, Retail and Consumer, Government and Defence, Professional Services and many more. We help our clients to hire the high-quality people who develop quickly, care more and stay longer! We really care about building inclusive and diverse teams and welcome applications from people with varied backgrounds and perspectives. Our success at Sanderson is based on our people who bring with them a range of ideas and experiences. What unites us is the spirit of partnership, working together to deliver the best resourcing solutions for our clients. Start your application today. Job Reference: SR00376
Office Manager - Construction Coventry, West Midlands Our client is a leading player in the construction industry, specializing in residential and commercial projects. With a commitment to excellence and a track record of delivering high-quality workmanship, we pride ourselves on our dedication to customer satisfaction and our team-oriented approach. As we continue to grow and expand our operations, we are seeking a dynamic and experienced Office Manager to join our team. Job Description: As the Office Manager you will play a crucial role in ensuring the smooth and efficient operation of our administrative and office functions. You will be responsible for overseeing day-to-day office activities, managing administrative staff, and supporting various departments within the company. Your organizational skills, attention to detail, and ability to multitask will be essential in maintaining our office's productivity and effectiveness. Key Responsibilities: Oversee and manage administrative staff, including receptionists, clerical staff, and administrative assistants. Coordinate and prioritize office activities and tasks to ensure efficiency and productivity. Maintain office supplies inventory and reorder supplies as needed. Manage office equipment and facilities, including computers, printers, and telecommunication systems. Organize and schedule meetings, appointments, and events for company executives and staff. Assist with HR-related tasks such as employee onboarding, payroll processing, and benefits administration. Handle incoming and outgoing correspondence, including mail, email, and phone calls. Prepare and maintain office records, reports, and documentation. Collaborate with other departments to support their administrative needs and requirements. Implement and maintain office policies and procedures to ensure compliance and adherence to company standards. Qualifications: Bachelor's degree in Business Administration, Management, or a related field (preferred). Proven experience as an Office Manager or similar role in the construction industry. Strong organizational and multitasking skills with the ability to prioritize tasks effectively. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and office management software. Familiarity with HR processes and procedures. Ability to work independently with minimal supervision. Attention to detail and accuracy in all work tasks. Flexibility and adaptability to changing priorities and demands. Knowledge of construction industry practices and terminology is a plus. If you are a motivated and organized individual with a passion for office management and the construction industry, we encourage you to submit your CV or email . com
May 01, 2024
Full time
Office Manager - Construction Coventry, West Midlands Our client is a leading player in the construction industry, specializing in residential and commercial projects. With a commitment to excellence and a track record of delivering high-quality workmanship, we pride ourselves on our dedication to customer satisfaction and our team-oriented approach. As we continue to grow and expand our operations, we are seeking a dynamic and experienced Office Manager to join our team. Job Description: As the Office Manager you will play a crucial role in ensuring the smooth and efficient operation of our administrative and office functions. You will be responsible for overseeing day-to-day office activities, managing administrative staff, and supporting various departments within the company. Your organizational skills, attention to detail, and ability to multitask will be essential in maintaining our office's productivity and effectiveness. Key Responsibilities: Oversee and manage administrative staff, including receptionists, clerical staff, and administrative assistants. Coordinate and prioritize office activities and tasks to ensure efficiency and productivity. Maintain office supplies inventory and reorder supplies as needed. Manage office equipment and facilities, including computers, printers, and telecommunication systems. Organize and schedule meetings, appointments, and events for company executives and staff. Assist with HR-related tasks such as employee onboarding, payroll processing, and benefits administration. Handle incoming and outgoing correspondence, including mail, email, and phone calls. Prepare and maintain office records, reports, and documentation. Collaborate with other departments to support their administrative needs and requirements. Implement and maintain office policies and procedures to ensure compliance and adherence to company standards. Qualifications: Bachelor's degree in Business Administration, Management, or a related field (preferred). Proven experience as an Office Manager or similar role in the construction industry. Strong organizational and multitasking skills with the ability to prioritize tasks effectively. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and office management software. Familiarity with HR processes and procedures. Ability to work independently with minimal supervision. Attention to detail and accuracy in all work tasks. Flexibility and adaptability to changing priorities and demands. Knowledge of construction industry practices and terminology is a plus. If you are a motivated and organized individual with a passion for office management and the construction industry, we encourage you to submit your CV or email . com
The Firm A highly reputable, Top 60 law firm are seeking an Executive Assistant to join their London office, on a permanent basis. The Opportunity The successful Executive Assistant will support the Head of Disputes, Head of International Arbitration and the wider team with various administrative tasks. You will need to have strong organisational and administrative skills, excellent attention to detail and have the ability to work flexibly under pressure. This role requires a Legal Executive Assistant that shows commitment, passion and enthusiasm. Duties to include: Coordinating and organising departmental processes and events Extensive diary management Typing and/or drafting correspondence, notes, reports, emails, forms, minutes and spreadsheets Acting as the gatekeeper for telephone calls and emails Communicating with clients and others and responding to queries Proof-reading and extensive file management Processing payment of invoices, time recording, assisting with the billing process, dealing with expenses, preparing statements of account including narratives, charge-out rates, funding arrangements, collating financial data for monthly reports Maintaining client data and assisting with marketing activities This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am - 5:30pm The Requirements Strong Executive Assistant or Legal PA experience within a law firm International travel and complex diary management experience Previous experience supporting at Partner level Vacancy Highlights Hybrid working Great benefits package To be considered for this opportunity please contact Birchrose Associates for a confidential discussion Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
May 01, 2024
Full time
The Firm A highly reputable, Top 60 law firm are seeking an Executive Assistant to join their London office, on a permanent basis. The Opportunity The successful Executive Assistant will support the Head of Disputes, Head of International Arbitration and the wider team with various administrative tasks. You will need to have strong organisational and administrative skills, excellent attention to detail and have the ability to work flexibly under pressure. This role requires a Legal Executive Assistant that shows commitment, passion and enthusiasm. Duties to include: Coordinating and organising departmental processes and events Extensive diary management Typing and/or drafting correspondence, notes, reports, emails, forms, minutes and spreadsheets Acting as the gatekeeper for telephone calls and emails Communicating with clients and others and responding to queries Proof-reading and extensive file management Processing payment of invoices, time recording, assisting with the billing process, dealing with expenses, preparing statements of account including narratives, charge-out rates, funding arrangements, collating financial data for monthly reports Maintaining client data and assisting with marketing activities This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am - 5:30pm The Requirements Strong Executive Assistant or Legal PA experience within a law firm International travel and complex diary management experience Previous experience supporting at Partner level Vacancy Highlights Hybrid working Great benefits package To be considered for this opportunity please contact Birchrose Associates for a confidential discussion Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Executive Assistant - Relocation Opportunity Saudi Arabia £35,000 - £55,000 + living accommodation included Are you looking for a unique PA role working for one of the largest energy companies in the world with like minded ex-pats in a stunning living environment on offer where you will benefit from tax free earnings? This Personal Assistant role comes with: Relocation package including Visa to a living community that offers a clean and safe living environment Free access to swimming pools, tennis courts, healthcare facilities and high level accommodation Beach only 40 minutes away and incredible shopping much closer to ensure life outside of work could not be better Easy access to the cosmopolitan City of Bahrain Financial and time assistance to return home to visit family and friends Responsibilities Supporting Senior Management and C-suite level individuals on some of the most high profile projects in the world Diary and calendar management, whilst managing international travel itineraries Minute taking in confidential meetings, composing and organising agendas and compilation of data for presentations Office management duties as required including highly confidential correspondence Apply if you: Have a working knowledge in providing high level PA, EA duties within a professional environment Are able to build relationships with senior stakeholders and react well in a busy and deadline orientated environment Are excited by the prospect of working in a community of like minded individuals This role is only able to provide visa support and relocation allowances for yourself. Apply as soon as possible to find out more on how you improve your career and your personal earnings!
May 01, 2024
Full time
Executive Assistant - Relocation Opportunity Saudi Arabia £35,000 - £55,000 + living accommodation included Are you looking for a unique PA role working for one of the largest energy companies in the world with like minded ex-pats in a stunning living environment on offer where you will benefit from tax free earnings? This Personal Assistant role comes with: Relocation package including Visa to a living community that offers a clean and safe living environment Free access to swimming pools, tennis courts, healthcare facilities and high level accommodation Beach only 40 minutes away and incredible shopping much closer to ensure life outside of work could not be better Easy access to the cosmopolitan City of Bahrain Financial and time assistance to return home to visit family and friends Responsibilities Supporting Senior Management and C-suite level individuals on some of the most high profile projects in the world Diary and calendar management, whilst managing international travel itineraries Minute taking in confidential meetings, composing and organising agendas and compilation of data for presentations Office management duties as required including highly confidential correspondence Apply if you: Have a working knowledge in providing high level PA, EA duties within a professional environment Are able to build relationships with senior stakeholders and react well in a busy and deadline orientated environment Are excited by the prospect of working in a community of like minded individuals This role is only able to provide visa support and relocation allowances for yourself. Apply as soon as possible to find out more on how you improve your career and your personal earnings!
Personal Assistant Required: Our esteemed client seeks a Personal Assistant to support the Managing Director of the group. In this role, you'll provide extensive assistance to the MD, from scheduling meetings and appointments to attending events. The Managing Director is known for being supportive and friendly, ensuring your experience as a personal assistant is memorable. Responsibilities of the Personal Assistant: Efficiently organize and manage the MD's calendar, including scheduling appointments and meetings. Prioritize conflicting demands to optimize the MD's productivity. Serve as the primary point of contact for internal and external communications, including calls and emails. Draft, review, and distribute various correspondence and reports on behalf of the MD. Coordinate meetings, conferences, and travel arrangements for the MD. Prepare meeting agendas, take minutes, and distribute relevant documentation. Offer comprehensive administrative support, managing expenses, invoices, and confidential records. Conduct research, compile data, and prepare reports or presentations as needed. Foster effective relationships with internal teams, external clients, and stakeholders on behalf of the MD. Facilitate communication and collaboration among executives, staff, and stakeholders. Requirements for the Personal Assistant: Previous experience as a PA. Excellent written and verbal communication skills in English. Proficiency in MS Office applications (Outlook, Word, Excel). Strong attention to detail and organizational abilities. Ability to prioritize tasks and work efficiently under pressure. Flexibility to adapt to changing priorities. Capability to organize and minute meetings, distributing actions as necessary. Customer-focused approach and commitment to compliance with policies and procedures. Capacity to work independently and take initiative. Personal Assistant - Remuneration Starting salary of £33,000 per annum. Monday - Friday 08.30 - 17.00 (1 hour paid lunch) 25 days holiday + bank holidays. Company pension scheme Parking on site. Opportunity to work with a very supportive Managing Director. Streamline Search is a technical recruitment agency based in Chichester, West Sussex, serving clients across the United Kingdom. We act as a Recruitment Agency for this vacancy, and by applying, you consent to us processing your data in accordance with GDPR regulations and contacting you regarding this application.
May 01, 2024
Full time
Personal Assistant Required: Our esteemed client seeks a Personal Assistant to support the Managing Director of the group. In this role, you'll provide extensive assistance to the MD, from scheduling meetings and appointments to attending events. The Managing Director is known for being supportive and friendly, ensuring your experience as a personal assistant is memorable. Responsibilities of the Personal Assistant: Efficiently organize and manage the MD's calendar, including scheduling appointments and meetings. Prioritize conflicting demands to optimize the MD's productivity. Serve as the primary point of contact for internal and external communications, including calls and emails. Draft, review, and distribute various correspondence and reports on behalf of the MD. Coordinate meetings, conferences, and travel arrangements for the MD. Prepare meeting agendas, take minutes, and distribute relevant documentation. Offer comprehensive administrative support, managing expenses, invoices, and confidential records. Conduct research, compile data, and prepare reports or presentations as needed. Foster effective relationships with internal teams, external clients, and stakeholders on behalf of the MD. Facilitate communication and collaboration among executives, staff, and stakeholders. Requirements for the Personal Assistant: Previous experience as a PA. Excellent written and verbal communication skills in English. Proficiency in MS Office applications (Outlook, Word, Excel). Strong attention to detail and organizational abilities. Ability to prioritize tasks and work efficiently under pressure. Flexibility to adapt to changing priorities. Capability to organize and minute meetings, distributing actions as necessary. Customer-focused approach and commitment to compliance with policies and procedures. Capacity to work independently and take initiative. Personal Assistant - Remuneration Starting salary of £33,000 per annum. Monday - Friday 08.30 - 17.00 (1 hour paid lunch) 25 days holiday + bank holidays. Company pension scheme Parking on site. Opportunity to work with a very supportive Managing Director. Streamline Search is a technical recruitment agency based in Chichester, West Sussex, serving clients across the United Kingdom. We act as a Recruitment Agency for this vacancy, and by applying, you consent to us processing your data in accordance with GDPR regulations and contacting you regarding this application.
Branwell Ford Associates Limited
Bury St. Edmunds, Suffolk
We have a unique opportunity for a Divisional Legal Manager to join a leading house developer in a senior capacity, where you will lead the in-house conveyancing team and provide an efficient service led in-house estate conveyancing service for the sale of new homes, part exchange and other related transactions. Working closely with the Head of Conveyancing and being supported by two Assistant Divi click apply for full job details
May 01, 2024
Full time
We have a unique opportunity for a Divisional Legal Manager to join a leading house developer in a senior capacity, where you will lead the in-house conveyancing team and provide an efficient service led in-house estate conveyancing service for the sale of new homes, part exchange and other related transactions. Working closely with the Head of Conveyancing and being supported by two Assistant Divi click apply for full job details
Executive Assistant to the Leader of the Council Location: Morden Civic Centre, accessible from Northern and District line and the tramline, both Morden South and South Merton Railway Stations. Salary: £38,364 - £39,264 plus excellent benefits, including Local Government Pension Scheme. The organisation London Borough of Merton is committed to "Building a Better Merton Together" over the next 3 years. Key priorities are becoming London's first Borough of sport, nurturing civic pride and building a sustainable future. This is a key role within the Leaders Office and offers an excellent opportunity to make a positive contribution not only across the Leaders office but with Cabinet Members, Councillors, and the Corporate Management Team. The role We are looking for an experienced Executive Assistant to join the Leader's Office at Merton Council, This a key role that sits at the heart of Merton Council, providing direct support to Cllr Ross Garrod, the Leader of the Council. Working to the Head of the Leader's Office you'll provide direct support to the Leader of the Council in advising on scheduling, managing diaries and conflicts, commissioning timely high-quality briefings, agendas and papers for meetings, and drafting correspondence and emails on the Leader's behalf. You'll be experienced at working for a senior leader, be confident in dealing with councillors/elected officials, senior officers and members of the public, both verbally and in writing Be able to operate in a political environment where you need to protect confidential and sensitive information and demonstrate political awareness. You will have good judgement, initiative and be a creative problem solver. You will have excellent organisation and planning skills, with experience of managing somebody else's diary as well as how you manage and organise your own time and tasks. What you need to succeed The ideal candidate will have knowledge or work experience for elected officials/ senior leaders in councils/ politicians A background of working within Councils or Government. Someone who is confident in drafting correspondence, commissioning briefings and report writing, while working confidentially. General office management such as budgets, stationary needs and post Act as a gatekeeper for in regards to the diary management and the office. Benefits include 26 days paid annual leave, rising to 31 days after five years of service; Access to the Local Government Pension Scheme (one of the most generous pension schemes in the UK), season ticket loan, staff discount schemes and lunch time yoga/exercise classes on site.
May 01, 2024
Full time
Executive Assistant to the Leader of the Council Location: Morden Civic Centre, accessible from Northern and District line and the tramline, both Morden South and South Merton Railway Stations. Salary: £38,364 - £39,264 plus excellent benefits, including Local Government Pension Scheme. The organisation London Borough of Merton is committed to "Building a Better Merton Together" over the next 3 years. Key priorities are becoming London's first Borough of sport, nurturing civic pride and building a sustainable future. This is a key role within the Leaders Office and offers an excellent opportunity to make a positive contribution not only across the Leaders office but with Cabinet Members, Councillors, and the Corporate Management Team. The role We are looking for an experienced Executive Assistant to join the Leader's Office at Merton Council, This a key role that sits at the heart of Merton Council, providing direct support to Cllr Ross Garrod, the Leader of the Council. Working to the Head of the Leader's Office you'll provide direct support to the Leader of the Council in advising on scheduling, managing diaries and conflicts, commissioning timely high-quality briefings, agendas and papers for meetings, and drafting correspondence and emails on the Leader's behalf. You'll be experienced at working for a senior leader, be confident in dealing with councillors/elected officials, senior officers and members of the public, both verbally and in writing Be able to operate in a political environment where you need to protect confidential and sensitive information and demonstrate political awareness. You will have good judgement, initiative and be a creative problem solver. You will have excellent organisation and planning skills, with experience of managing somebody else's diary as well as how you manage and organise your own time and tasks. What you need to succeed The ideal candidate will have knowledge or work experience for elected officials/ senior leaders in councils/ politicians A background of working within Councils or Government. Someone who is confident in drafting correspondence, commissioning briefings and report writing, while working confidentially. General office management such as budgets, stationary needs and post Act as a gatekeeper for in regards to the diary management and the office. Benefits include 26 days paid annual leave, rising to 31 days after five years of service; Access to the Local Government Pension Scheme (one of the most generous pension schemes in the UK), season ticket loan, staff discount schemes and lunch time yoga/exercise classes on site.
CloudStone Education are recruiting for a highly organised and proactive PA to provide comprehensive support to the Headteacher of a school based in Reigate, Surrey. The successful candidate will play a pivotal role in ensuring the smooth operation of the headteacher's office, managing administrative tasks efficiently, and maintaining effective communication with various stakeholders. Key Responsibilities: Act as the primary point of contact for the Headteacher, managing their calendar, emails, and correspondence Coordinate meetings, appointments, and travel arrangements, ensuring all arrangements are organised and well-prepared Prepare and distribute agendas, documents, and presentations for meetings, taking minutes as required Assist in the preparation of reports, presentations, and other materials for internal and external stakeholders Manage confidential information with discretion and professionalism Liaise with staff, students, parents, and external partners on behalf of the Headteacher, maintaining positive relationships and representing the school professionally Undertake ad hoc administrative tasks to support the efficient operation of the headteacher's office Qualifications and Skills: Proven experience as an executive assistant, personal assistant, or similar role, preferably in an educational or professional setting Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively Strong communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders Proficiency in Microsoft Office Suite and other relevant software applications Discretion and integrity when handling sensitive information Ability to work independently with minimal supervision, as well as part of a team Flexibility and adaptability to meet the changing needs of the role and the school community How to apply We look forward to hearing from you, please email your CV to or visit our website and apply online at CloudStone Education Services (cloud-stone.co.uk) About us CloudStone Education Services focuses solely on their non-teaching roles within schools and universities across London and the Home counties. We pride ourselves on providing high standards for candidates, schools and universities alike. We will help you find the right short term, long term or permanent role in a school and location that suits you. We are also here to guide you through every step of the recruitment process, and provide a wealth of resources and expert advice to support you in your search for the perfect role.
May 01, 2024
Full time
CloudStone Education are recruiting for a highly organised and proactive PA to provide comprehensive support to the Headteacher of a school based in Reigate, Surrey. The successful candidate will play a pivotal role in ensuring the smooth operation of the headteacher's office, managing administrative tasks efficiently, and maintaining effective communication with various stakeholders. Key Responsibilities: Act as the primary point of contact for the Headteacher, managing their calendar, emails, and correspondence Coordinate meetings, appointments, and travel arrangements, ensuring all arrangements are organised and well-prepared Prepare and distribute agendas, documents, and presentations for meetings, taking minutes as required Assist in the preparation of reports, presentations, and other materials for internal and external stakeholders Manage confidential information with discretion and professionalism Liaise with staff, students, parents, and external partners on behalf of the Headteacher, maintaining positive relationships and representing the school professionally Undertake ad hoc administrative tasks to support the efficient operation of the headteacher's office Qualifications and Skills: Proven experience as an executive assistant, personal assistant, or similar role, preferably in an educational or professional setting Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively Strong communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders Proficiency in Microsoft Office Suite and other relevant software applications Discretion and integrity when handling sensitive information Ability to work independently with minimal supervision, as well as part of a team Flexibility and adaptability to meet the changing needs of the role and the school community How to apply We look forward to hearing from you, please email your CV to or visit our website and apply online at CloudStone Education Services (cloud-stone.co.uk) About us CloudStone Education Services focuses solely on their non-teaching roles within schools and universities across London and the Home counties. We pride ourselves on providing high standards for candidates, schools and universities alike. We will help you find the right short term, long term or permanent role in a school and location that suits you. We are also here to guide you through every step of the recruitment process, and provide a wealth of resources and expert advice to support you in your search for the perfect role.