Studio Assistant Salary: £30,000- £35,000 Based in Chelsea Office based role A contemporary boutique style service office is looking for a Studio Assistant to join their team in Chelsea. The role involves assisting in various areas such as marketing, IT, front desk and general administration. Looking for an individual with excellent communication skills and familiar in working in high end professional setting. This is a great opportunity for an experienced Office Coordinator / Studio Assistant that may have worked in a creative industry e.g. architects or interior design would be advantageous. Key duties: Ensure databases, including client details and IT records, are up to date Assist with end-of-month billing and produce reports Coordinate deliveries, greet visitors, and manage conference room bookings Provide coverage for receptionist duties during peak times or absences Upkeep of reception standard operating procedures Program Wi-Fi connections for new clients and troubleshoot connectivity issues. Assist with internet and telephone setup for clients Assisting in the development and maintenance of a marketing strategy for the Studios in collaboration with the Studios Manager Developing planning and running educational and social events in the Studios in collaboration with the Studios Manager Conduct viewings for potential clients and handle inquiries Marketing of units & coordinating moves of clients Monitoring and upkeep of lettings lists and licences for spaces. Handling potential and existing client queries on what is available Involvement with refurbishment projects. Updating website pages with unit availability/news pages/etc. Coordinating and writing blogs and postings Initiating and running postings to Instagram, Facebook. LinkedIn Update website content and manage social media accounts Create marketing materials using tools like Canva Experience Required: A multitasker with excellent organisational skills A min of 2 years administration experience A great communicator able to build and develop relationships with multiple tenants PC literate of MS Office including Word, Excel, PowerPoint and Outlook. An experienced Studio Assistant / Office Coordinator who has worked in the creative industry, e.g architects or interior design would be advantageous Experience of social media platforms as well as using Canva would be ideal Benefits: 20 days hols + closed Christmas week + BH. Increases up to 25 days for every year worked. Bonus dependant on individual performance Pension The opportunity to work in a modern and creative setting Hours: 00am - 5.45pm ( hours will vary when covering Reception: 8am-4.45pm or 9.30am-6.15pm ) Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
May 18, 2024
Full time
Studio Assistant Salary: £30,000- £35,000 Based in Chelsea Office based role A contemporary boutique style service office is looking for a Studio Assistant to join their team in Chelsea. The role involves assisting in various areas such as marketing, IT, front desk and general administration. Looking for an individual with excellent communication skills and familiar in working in high end professional setting. This is a great opportunity for an experienced Office Coordinator / Studio Assistant that may have worked in a creative industry e.g. architects or interior design would be advantageous. Key duties: Ensure databases, including client details and IT records, are up to date Assist with end-of-month billing and produce reports Coordinate deliveries, greet visitors, and manage conference room bookings Provide coverage for receptionist duties during peak times or absences Upkeep of reception standard operating procedures Program Wi-Fi connections for new clients and troubleshoot connectivity issues. Assist with internet and telephone setup for clients Assisting in the development and maintenance of a marketing strategy for the Studios in collaboration with the Studios Manager Developing planning and running educational and social events in the Studios in collaboration with the Studios Manager Conduct viewings for potential clients and handle inquiries Marketing of units & coordinating moves of clients Monitoring and upkeep of lettings lists and licences for spaces. Handling potential and existing client queries on what is available Involvement with refurbishment projects. Updating website pages with unit availability/news pages/etc. Coordinating and writing blogs and postings Initiating and running postings to Instagram, Facebook. LinkedIn Update website content and manage social media accounts Create marketing materials using tools like Canva Experience Required: A multitasker with excellent organisational skills A min of 2 years administration experience A great communicator able to build and develop relationships with multiple tenants PC literate of MS Office including Word, Excel, PowerPoint and Outlook. An experienced Studio Assistant / Office Coordinator who has worked in the creative industry, e.g architects or interior design would be advantageous Experience of social media platforms as well as using Canva would be ideal Benefits: 20 days hols + closed Christmas week + BH. Increases up to 25 days for every year worked. Bonus dependant on individual performance Pension The opportunity to work in a modern and creative setting Hours: 00am - 5.45pm ( hours will vary when covering Reception: 8am-4.45pm or 9.30am-6.15pm ) Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
My client is searching for a motivated candidate who is looking for progression within Finance. My client is a privately owned, sustainable finance firm, based in the heart of the West End. Hours, 8:30 - 6:00 with flexibility. If you are immediately available and meet the criteria, please apply today. WHAT YOU'LL DO: You will be working closely with the Office Manager & Team Assistant. You will be the first point of contact for all clients, alongside assisting with travel booking for the principals. Day to day: - Greeting clients, providing refreshments- Meeting rooms management- Scheduling meetings across multiple time zones- Diary management & organising conference schedules- Managing all incoming post delivery - Expenses & filing- Covering the TA when on holiday- Assisting with OM duties, event/social bookings & ordering office supplies WHO YOU ARE: You must be a professional, motivated individual who has a strong interest in working in Finance. My client is seeking a personable candidate who is good at building strong relationships with people, internal and external. Must have:- A strong interest in working in Finance- Experience working in Finance- 1+ years' experience or relevant qualification- Positive attitude and not afraid of hard work- Strong organisational skills, hands on approach and ability to work under pressure- Outstanding written and verbal communication skills- Strong attention to detailBENEFITS (If perm): - Competitive salary & discretionary bonus- Private healthcare- Electric car scheme- Travel opportunities with the company- Socials with the teamTiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 18, 2024
Full time
My client is searching for a motivated candidate who is looking for progression within Finance. My client is a privately owned, sustainable finance firm, based in the heart of the West End. Hours, 8:30 - 6:00 with flexibility. If you are immediately available and meet the criteria, please apply today. WHAT YOU'LL DO: You will be working closely with the Office Manager & Team Assistant. You will be the first point of contact for all clients, alongside assisting with travel booking for the principals. Day to day: - Greeting clients, providing refreshments- Meeting rooms management- Scheduling meetings across multiple time zones- Diary management & organising conference schedules- Managing all incoming post delivery - Expenses & filing- Covering the TA when on holiday- Assisting with OM duties, event/social bookings & ordering office supplies WHO YOU ARE: You must be a professional, motivated individual who has a strong interest in working in Finance. My client is seeking a personable candidate who is good at building strong relationships with people, internal and external. Must have:- A strong interest in working in Finance- Experience working in Finance- 1+ years' experience or relevant qualification- Positive attitude and not afraid of hard work- Strong organisational skills, hands on approach and ability to work under pressure- Outstanding written and verbal communication skills- Strong attention to detailBENEFITS (If perm): - Competitive salary & discretionary bonus- Private healthcare- Electric car scheme- Travel opportunities with the company- Socials with the teamTiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Job Role Office Manager Our clients beautiful Cornwall based setting are seeking an experienced office Manager to join their team. This role is Monday to Friday 9-6 including some weekend shifts. This role also requires reception and front of house duties. There is a salary on offer of £32000 per annum. What will you be doing? You will be completing various daily tasks as Office Manager including reception duties and running the reservations office. You will be delivering customer service to a high standard and acting as front of house. You will be dealing with bookings, inquiries, complaints, training of staff and more. What skills will you have? You will have experience in an office manager role and experience providing a high standard of customer service. You will have reservations and ideally front of house experience and the ability to solve issues quickly and deal with large workloads in order of priority. What is on offer? On offer is a salary of up to £32000 depending on experience. 28 days Holiday, and the opportunity to further your career within the hospitality industry at a well renowned Hotel in a popular location. To apply for the role for Office Manager please click apply now.
May 18, 2024
Full time
Job Role Office Manager Our clients beautiful Cornwall based setting are seeking an experienced office Manager to join their team. This role is Monday to Friday 9-6 including some weekend shifts. This role also requires reception and front of house duties. There is a salary on offer of £32000 per annum. What will you be doing? You will be completing various daily tasks as Office Manager including reception duties and running the reservations office. You will be delivering customer service to a high standard and acting as front of house. You will be dealing with bookings, inquiries, complaints, training of staff and more. What skills will you have? You will have experience in an office manager role and experience providing a high standard of customer service. You will have reservations and ideally front of house experience and the ability to solve issues quickly and deal with large workloads in order of priority. What is on offer? On offer is a salary of up to £32000 depending on experience. 28 days Holiday, and the opportunity to further your career within the hospitality industry at a well renowned Hotel in a popular location. To apply for the role for Office Manager please click apply now.
Do you want to join one of the leading global suppliers of sustainable, and infinitely recyclable packaging? Incredibly proud of the part our plant plays in this global organisation, here at our Wrexham site we have an exciting opportunity join our team as a Plant Co-Ordinator. Joining a fast paced and busy plant we are looking for a dynamic individual to really make the role their own. Your primary focus will be to to provide effective administration support to the Plant Manager, Senior Management, and Engineering Team. As well as ensuring professional communication for internal stakeholders, you will too be the face of the plant welcoming external visitors. Duties will include: Point of contact for facilities management and maintenance. Co-ordinate site facility contractors - building relationships with providers to ensure effective provisions in place Co-ordinate site services facilities i.e. Canteen/Cleaners - build relationship, attending meetings, ensuring compliance with contract and addressing issues etc Schedule, attend and take actions of various meetings Follow up on actions from meetings, collating information and chasing as necessary Create/maintain and monitor plant/corporate communications, acting as the communication champion for the site Management of general housekeeping on site, reviewing, and updating plant information noticeboards/electronic ensuring data is current and relevant Support in daily meetings as required - documenting actions and follow up as required Ensure stationary provision in place for plant (ordering and maintaining stock levels) Create purchase orders for Plant management team as required and follow through for booking in and invoice sign off Arrange hospitality (on site and off site) including refreshments, transport, and accommodation as appropriate ensuring communication to all parties Ensure all incoming and outgoing post is dealt with effectively, including managing the franking of post and arranging couriers as necessary Co-ordinate and maintain inductions for site contractors, ensure records are maintained Administer hotel bookings, car hire and transport for visitors to site and Management team attending meetings off site in compliance with company policy Point of contact for external call to the site/direct to appropriate team Maintain and drive improved performance on site by identifying areas for improvement Holiday/sickness cover for other support functions when necessary Maintaining confidentiality in all matters Purchase orders & invoices Engineering Administration Kelly Services are acting as an Employment Business in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement. As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
May 18, 2024
Full time
Do you want to join one of the leading global suppliers of sustainable, and infinitely recyclable packaging? Incredibly proud of the part our plant plays in this global organisation, here at our Wrexham site we have an exciting opportunity join our team as a Plant Co-Ordinator. Joining a fast paced and busy plant we are looking for a dynamic individual to really make the role their own. Your primary focus will be to to provide effective administration support to the Plant Manager, Senior Management, and Engineering Team. As well as ensuring professional communication for internal stakeholders, you will too be the face of the plant welcoming external visitors. Duties will include: Point of contact for facilities management and maintenance. Co-ordinate site facility contractors - building relationships with providers to ensure effective provisions in place Co-ordinate site services facilities i.e. Canteen/Cleaners - build relationship, attending meetings, ensuring compliance with contract and addressing issues etc Schedule, attend and take actions of various meetings Follow up on actions from meetings, collating information and chasing as necessary Create/maintain and monitor plant/corporate communications, acting as the communication champion for the site Management of general housekeeping on site, reviewing, and updating plant information noticeboards/electronic ensuring data is current and relevant Support in daily meetings as required - documenting actions and follow up as required Ensure stationary provision in place for plant (ordering and maintaining stock levels) Create purchase orders for Plant management team as required and follow through for booking in and invoice sign off Arrange hospitality (on site and off site) including refreshments, transport, and accommodation as appropriate ensuring communication to all parties Ensure all incoming and outgoing post is dealt with effectively, including managing the franking of post and arranging couriers as necessary Co-ordinate and maintain inductions for site contractors, ensure records are maintained Administer hotel bookings, car hire and transport for visitors to site and Management team attending meetings off site in compliance with company policy Point of contact for external call to the site/direct to appropriate team Maintain and drive improved performance on site by identifying areas for improvement Holiday/sickness cover for other support functions when necessary Maintaining confidentiality in all matters Purchase orders & invoices Engineering Administration Kelly Services are acting as an Employment Business in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement. As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
Internal Sales Project Administrator - Hertfordshire Are you an experienced Sales Project Administrator looking for a new challenge? A reputable and expanding company in Hertfordshire is seeking a talented individual to join their team. As a Sales Project Administrator, you will be responsible for: . Management of sales order processing to delivery Creating customer accounts React to, and process quotations and sales orders from customers and external sales team. Accepting orders from customers and placing on the system, following through to completion. Double checking purchase orders received against existing quotations Dealing with all queries on orders in progress. Scheduling deliveries including phased deliveries. Identifying potential order issues and informing the client/ Account manager in advance of delivery due date. Process and file sales order records. Sending invoices to customers. Coordinating with the production manager on international and local courier bookings and requirements. To excel in this role, you will need to have a proven track record in Sales Administration, with strong analytical skills and MRP system experience. You will have the chance to work with a small dynamic team in Hertfordshire and make a real impact on the company's bottom line. If you are a proactive and results-driven individual with a passion for Sales Administration, then this could be the perfect role for you. Don't miss out on this exciting opportunity to take your career to the next level and make a real difference in a thriving company. APPLY NOW! and take the first step towards securing your future as a Internal Sales Project Administrator job in Hertfordshire.
May 18, 2024
Full time
Internal Sales Project Administrator - Hertfordshire Are you an experienced Sales Project Administrator looking for a new challenge? A reputable and expanding company in Hertfordshire is seeking a talented individual to join their team. As a Sales Project Administrator, you will be responsible for: . Management of sales order processing to delivery Creating customer accounts React to, and process quotations and sales orders from customers and external sales team. Accepting orders from customers and placing on the system, following through to completion. Double checking purchase orders received against existing quotations Dealing with all queries on orders in progress. Scheduling deliveries including phased deliveries. Identifying potential order issues and informing the client/ Account manager in advance of delivery due date. Process and file sales order records. Sending invoices to customers. Coordinating with the production manager on international and local courier bookings and requirements. To excel in this role, you will need to have a proven track record in Sales Administration, with strong analytical skills and MRP system experience. You will have the chance to work with a small dynamic team in Hertfordshire and make a real impact on the company's bottom line. If you are a proactive and results-driven individual with a passion for Sales Administration, then this could be the perfect role for you. Don't miss out on this exciting opportunity to take your career to the next level and make a real difference in a thriving company. APPLY NOW! and take the first step towards securing your future as a Internal Sales Project Administrator job in Hertfordshire.
ADMINISTRATOR HARLOW HYBRID WORKING Monday to Friday 8.30am to 5.00pm A longstanding, a very reputable client of mine based in Harlow, are currently seeking an experienced Administrator to join their ranks. The ideal candidate will possess exceptional administration and customer service skills along with strong planning and organisational abilities. The Administrator will play a pivotal role in ensuring high-quality standards and meeting client Key Performance Indicators (KPIs). Position: Business Services Administrator Location: Harlow Office Based Hybrid working 3 days office with 2 days remote) Hours of work - Monday to Friday 8.30am to 5.00pm with 30-minute lunch break Salary £24,000 per annum Role Overview: This role is an administration position working within a team of approx. 12 individuals completing the following tasks: Dealing with telephone & email enquiries from tenants of local councils & housing associations Logging in bound calls and emails Sending letters to customers Schedule bookings for engineers to attend routine inspections, fault calls and small works Loading daily jobs onto internal management system Updating progress on customer portals Dealing with customer and engineer queries Supporting Contract Managers Various ad-hoc tasks to enable to smooth running of the business. If you are an experienced Administrator local to Harlow, seeking a new challlenge and would like to benefit fromHybrid working arrangements, please do not delay in applying for this great opportunity. Eligo Recruitment is acting as an Employment Business in relation to this vacancy. Eligo is proud to be an equal opportunity employer dedicated to fostering diversity and creating an inclusive and equitable environment for employees and applicants. We actively celebrate and embrace differences, including but not limited to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran status, and disability. We encourage applications from individuals of all backgrounds and experiences and all will be considered for employment without discrimination. At Eligo Recruitment diversity, equity and inclusion is integral to achieving our mission to ensure every workplace reflects the richness of human diversity.
May 18, 2024
Full time
ADMINISTRATOR HARLOW HYBRID WORKING Monday to Friday 8.30am to 5.00pm A longstanding, a very reputable client of mine based in Harlow, are currently seeking an experienced Administrator to join their ranks. The ideal candidate will possess exceptional administration and customer service skills along with strong planning and organisational abilities. The Administrator will play a pivotal role in ensuring high-quality standards and meeting client Key Performance Indicators (KPIs). Position: Business Services Administrator Location: Harlow Office Based Hybrid working 3 days office with 2 days remote) Hours of work - Monday to Friday 8.30am to 5.00pm with 30-minute lunch break Salary £24,000 per annum Role Overview: This role is an administration position working within a team of approx. 12 individuals completing the following tasks: Dealing with telephone & email enquiries from tenants of local councils & housing associations Logging in bound calls and emails Sending letters to customers Schedule bookings for engineers to attend routine inspections, fault calls and small works Loading daily jobs onto internal management system Updating progress on customer portals Dealing with customer and engineer queries Supporting Contract Managers Various ad-hoc tasks to enable to smooth running of the business. If you are an experienced Administrator local to Harlow, seeking a new challlenge and would like to benefit fromHybrid working arrangements, please do not delay in applying for this great opportunity. Eligo Recruitment is acting as an Employment Business in relation to this vacancy. Eligo is proud to be an equal opportunity employer dedicated to fostering diversity and creating an inclusive and equitable environment for employees and applicants. We actively celebrate and embrace differences, including but not limited to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran status, and disability. We encourage applications from individuals of all backgrounds and experiences and all will be considered for employment without discrimination. At Eligo Recruitment diversity, equity and inclusion is integral to achieving our mission to ensure every workplace reflects the richness of human diversity.
Job Opportunity: Senior Administrator Join our clients dynamic team in Rochester as a Senior Administrator, offering up to £30k basic salary, Monday to Friday. Responsibilities: Input purchase orders for maintenance and remedials onto SIMPRO, ensuring accuracy and efficiency. Process all maintenance and remedial POs in SIMPRO, resolving any discrepancies with clients promptly. Collaborate with the Finance Assistant to ensure correct SAGE coding. Assist the Planning Manager by running reports in Maintenance Planner and scheduling works. Work closely with the Planning Manager to handle last-minute requests and POs effectively. Collaborate with the Engineering Coordinator to produce maintenance contract renewal quotes and handle new contract requests efficiently. Provide phone support for engineers, including sending test certs, confirming site information, and booking visits. Manage email bookings to site and provide quotes for training, insurance inspections, and specialist contractors. Coordinate MEWPS/PPE/Subbies bookings and liaise with engineers regarding logistics queries. Create and submit client permits as required. Confident and assertive, able to reinforce processes in a pressurised environment. Organised and able to adhere to deadlines with a strong emphasis on accuracy and attention to detail. Committed to teamwork and maintaining a professional demeanour at all times. Support the Planning Manager in scheduling works during busy times and absences, working closely with the Planning Manager, Engineering Coordinator, Planning Administrator, and Finance Assistant to ensure all maintenance contracts are renewed and all POs are processed in a timely manner. Requirements: Minimum 5 years' experience in a reactive engineering environment. Strong computer literacy, particularly in Microsoft Excel and other specified applications. If you're ready to take on a challenging role in a supportive environment, apply now!
May 18, 2024
Full time
Job Opportunity: Senior Administrator Join our clients dynamic team in Rochester as a Senior Administrator, offering up to £30k basic salary, Monday to Friday. Responsibilities: Input purchase orders for maintenance and remedials onto SIMPRO, ensuring accuracy and efficiency. Process all maintenance and remedial POs in SIMPRO, resolving any discrepancies with clients promptly. Collaborate with the Finance Assistant to ensure correct SAGE coding. Assist the Planning Manager by running reports in Maintenance Planner and scheduling works. Work closely with the Planning Manager to handle last-minute requests and POs effectively. Collaborate with the Engineering Coordinator to produce maintenance contract renewal quotes and handle new contract requests efficiently. Provide phone support for engineers, including sending test certs, confirming site information, and booking visits. Manage email bookings to site and provide quotes for training, insurance inspections, and specialist contractors. Coordinate MEWPS/PPE/Subbies bookings and liaise with engineers regarding logistics queries. Create and submit client permits as required. Confident and assertive, able to reinforce processes in a pressurised environment. Organised and able to adhere to deadlines with a strong emphasis on accuracy and attention to detail. Committed to teamwork and maintaining a professional demeanour at all times. Support the Planning Manager in scheduling works during busy times and absences, working closely with the Planning Manager, Engineering Coordinator, Planning Administrator, and Finance Assistant to ensure all maintenance contracts are renewed and all POs are processed in a timely manner. Requirements: Minimum 5 years' experience in a reactive engineering environment. Strong computer literacy, particularly in Microsoft Excel and other specified applications. If you're ready to take on a challenging role in a supportive environment, apply now!
Temporary Front Of House Receptionists - £12.00ph - N4 - Thursday to Monday Weekly pay - Immediate start - Full Time - 09am to 5pm Do you have Reception/Customer Service experience and are looking for an exciting temporary position to keep you busy throughout the summer months? We have the perfect role available for you! We are recruiting for an exciting and vibrant University based at one of their exclusive Student Accommodation sites in Finsbury Park whereby you will be responsible to support and assist the Residential Manager with the operations it takes for day to day life to run smoothly on site. These responsibilities and duties can include: Working alongside the other Summer Receptionists assisting with guest queries and day to day general administrative and reception tasks. Supporting the Residential Manager by overseeing all the services that are required. Booking out meeting rooms and liaising with group leaders should rooms need reorganising. Inputting data onto their computerised booking system. Assist guests who require their bookings and time to either be extended or cut short, taking payments and ensuring they are received. Ensure standards remain high i.e completing room inspections, conducting checks before new residents arrive. Liaising with the cleaning contractors to ensure everything is complete and nothing is missed before a student moves/joins. Adhere to the universities policies and procedures. Print daily fire and safety reports. Demonstrate a relatively flexible approach to working hours/days - includes weekend work. The ideal candidate: Proven Customer Service and Reception experience. High-end knowledge of Microsoft Word, Excel, Powerpoint etc. Excellent communicator either with the managers or students. Plan, prioritise and organise work loads. Brilliant team player. Proactive, motivated and engaging. Approachable personality. Excellent telephone manner. Please apply now or call Olivia on to discuss. (Ritz Recempbus)
May 18, 2024
Full time
Temporary Front Of House Receptionists - £12.00ph - N4 - Thursday to Monday Weekly pay - Immediate start - Full Time - 09am to 5pm Do you have Reception/Customer Service experience and are looking for an exciting temporary position to keep you busy throughout the summer months? We have the perfect role available for you! We are recruiting for an exciting and vibrant University based at one of their exclusive Student Accommodation sites in Finsbury Park whereby you will be responsible to support and assist the Residential Manager with the operations it takes for day to day life to run smoothly on site. These responsibilities and duties can include: Working alongside the other Summer Receptionists assisting with guest queries and day to day general administrative and reception tasks. Supporting the Residential Manager by overseeing all the services that are required. Booking out meeting rooms and liaising with group leaders should rooms need reorganising. Inputting data onto their computerised booking system. Assist guests who require their bookings and time to either be extended or cut short, taking payments and ensuring they are received. Ensure standards remain high i.e completing room inspections, conducting checks before new residents arrive. Liaising with the cleaning contractors to ensure everything is complete and nothing is missed before a student moves/joins. Adhere to the universities policies and procedures. Print daily fire and safety reports. Demonstrate a relatively flexible approach to working hours/days - includes weekend work. The ideal candidate: Proven Customer Service and Reception experience. High-end knowledge of Microsoft Word, Excel, Powerpoint etc. Excellent communicator either with the managers or students. Plan, prioritise and organise work loads. Brilliant team player. Proactive, motivated and engaging. Approachable personality. Excellent telephone manner. Please apply now or call Olivia on to discuss. (Ritz Recempbus)
A brand-new opportunity has arisen for a dedicated Office Manager / PA to work for the UK's leading Diagnostic Medical Pathology organisation, based in Borehamwood, Herts. This position requires someone with previous Office Management/PA experience in a Healthcare or complex organisation as well as the ability to work alone, self-motivated, independent but able to work in a team. Job Purpose: Cover all administration duties such as organising the office layout and maintaining supplies of stationery and equipment, dealing with invoices, expenses and other accounting issues, booking restaurants and arranging meetings, & reporting to the company laboratory Director. Other duties & Responsibilities include: Answering phones quickly and politely, taking accurate messages for the Laboratory Services teams and dealing with the calls where possible. Immediately escalating serious complaints or issues and liaising with colleagues or managers to find the best solutions to customers' issues. • Liaising with procurement and office supplies ensuring best value. Raising purchase orders as requested by departments. Using a range of office software, including email, spreadsheets and databases. Uploading documents to the Quality Management system. Assigning jobs to the relevant asset administrator or in-house engineer. To provide direct, line-management for helpdesk administrators and coordinators, delegating the duties, where required. To administer and adhere to the requirements of the HR department and employee handbook (, To conduct Annual Joint Reviews for FM Support personnel and provide regular and timely performance feedback, when necessary. Supporting other teams- from time to time there may be a need to support other team within the Laboratory Services Department or network of laboratories. This an exiting role and a great time to join the organisation as they are expanding their team. To be considered for this role, you must have proven experience in the following: Dealing with clients at all levels in a confident and professional manner Friendly with a good sense of humour Sound knowledge of Microsoft Office skills Knowledge of Health and Safety in the workplace an advantage Knowledge of French advantageous but not essential Knowledge of central London advantageous for making restaurant / show bookings and anticipating travel times Patience and dedication Resilient / robust If this role interest you and would like to know more, please apply today!
May 18, 2024
Full time
A brand-new opportunity has arisen for a dedicated Office Manager / PA to work for the UK's leading Diagnostic Medical Pathology organisation, based in Borehamwood, Herts. This position requires someone with previous Office Management/PA experience in a Healthcare or complex organisation as well as the ability to work alone, self-motivated, independent but able to work in a team. Job Purpose: Cover all administration duties such as organising the office layout and maintaining supplies of stationery and equipment, dealing with invoices, expenses and other accounting issues, booking restaurants and arranging meetings, & reporting to the company laboratory Director. Other duties & Responsibilities include: Answering phones quickly and politely, taking accurate messages for the Laboratory Services teams and dealing with the calls where possible. Immediately escalating serious complaints or issues and liaising with colleagues or managers to find the best solutions to customers' issues. • Liaising with procurement and office supplies ensuring best value. Raising purchase orders as requested by departments. Using a range of office software, including email, spreadsheets and databases. Uploading documents to the Quality Management system. Assigning jobs to the relevant asset administrator or in-house engineer. To provide direct, line-management for helpdesk administrators and coordinators, delegating the duties, where required. To administer and adhere to the requirements of the HR department and employee handbook (, To conduct Annual Joint Reviews for FM Support personnel and provide regular and timely performance feedback, when necessary. Supporting other teams- from time to time there may be a need to support other team within the Laboratory Services Department or network of laboratories. This an exiting role and a great time to join the organisation as they are expanding their team. To be considered for this role, you must have proven experience in the following: Dealing with clients at all levels in a confident and professional manner Friendly with a good sense of humour Sound knowledge of Microsoft Office skills Knowledge of Health and Safety in the workplace an advantage Knowledge of French advantageous but not essential Knowledge of central London advantageous for making restaurant / show bookings and anticipating travel times Patience and dedication Resilient / robust If this role interest you and would like to know more, please apply today!
Moore Barlow is currently seeking a Marketing Coordinator to join our Business Development & Marketing Team in the Southampton or Richmond offices. Formed via a merger in 2020, Moore Barlow is a leading law firm and we aim to be the best law firm to work for regionally. Whether you ve worked for a law firm or not, you ll find us different. We are a career firm, providing access to high quality work, long-term career opportunities and an environment built on the premise of being human first . Put simply, we care as much about your career as you do. Moore Barlow's purpose is to make a difference. We strive to deliver our services to Clients using empathy and expertise, developing long-term relationships. Our Business Development & Marketing Team plays a key role in ensuring our teams harness our long-term relationships, ensuring a strategic approach to growing revenues and ensuring that we deliver on our brand promise. We are now 450 people, including 280 lawyers and 58 Partners, with offices across the South-East and London. About the position: Our Marketing Coordinator role plays a key role within the team, and you ll be responsible for coordinating key marketing campaigns, managing the production of marketing materials, and ensuring brand consistency across all channels. You ll get to work with all kinds of people on a day to day basis, collaborating with both external suppliers and internal stakeholders, supporting budget management, and enhancing communications to make sure they suit the intended audiences. This is a varied role, offering an opportunity where no two days are the same. There is no such thing as a typical day, but you ll be involved in some of the following: Project management of key marketing campaigns and day to day marketing and business development activity, through close collaboration and liaison with the marketing team. Assist in the creation of impactful marketing materials tailored to the firm s brand, ensuring we communicate the value proposition to our target audiences. Co-ordinate media bookings for all B2B-related campaigns and divisional activity. Working closely with other Marketing Co-ordinators in the wider team on projects across the full breadth of activities undertaken by the team. Support with maintaining and updating the team s documentation and databases. With help from the senior marketing team, manage expenses and financial activity for each project budget. Undertake regular competitor analysis, highlighting significant changes to the senior marketing team. Acting as first point of contact for queries coming through the team s inbox responding or escalating as necessary. Helping the team to operate as effectively and collaboratively as possible by taking the lead on administration tasks. About you: You ll likely have experience working as a Marketing Assistant, Marketing Executive (or similar) in an agency or in-house team looking for your next step . Ours is a diverse team that handles the full spectrum of marketing projects and initiatives, and as Marketing Coordinator you will have the opportunity to work with individuals across the team while you develop your skills and work towards becoming a specialist in your preferred area. In addition, you ll probably also have some of the following: Experience across a wide range of marketing activities as part of an agency or in-house team. Be excited by building a career in marketing, whilst implementing best-in-class approaches, and proactive in acquiring knowledge and learning as needed. An organised individual who can manage multiple tasks and prioritise effectively to meet tight deadlines. Tech-confident, with the ability to investigate and use new tools to improve workflow and efficiency in the team. A great communicator who can confidently engage with external suppliers and internal stakeholders of all levels. A team player who is happy to provide support across the wider team and get stuck in . If you have the required skills and experience and are keen to advance your career as part of our fantastic Business Development & Marketing Team then we strongly encourage you to apply. If you would like to learn more about this opportunity before applying, please contact Brandon Duchesne, Talent Acquisition Manager, for an informal conversation.
May 18, 2024
Full time
Moore Barlow is currently seeking a Marketing Coordinator to join our Business Development & Marketing Team in the Southampton or Richmond offices. Formed via a merger in 2020, Moore Barlow is a leading law firm and we aim to be the best law firm to work for regionally. Whether you ve worked for a law firm or not, you ll find us different. We are a career firm, providing access to high quality work, long-term career opportunities and an environment built on the premise of being human first . Put simply, we care as much about your career as you do. Moore Barlow's purpose is to make a difference. We strive to deliver our services to Clients using empathy and expertise, developing long-term relationships. Our Business Development & Marketing Team plays a key role in ensuring our teams harness our long-term relationships, ensuring a strategic approach to growing revenues and ensuring that we deliver on our brand promise. We are now 450 people, including 280 lawyers and 58 Partners, with offices across the South-East and London. About the position: Our Marketing Coordinator role plays a key role within the team, and you ll be responsible for coordinating key marketing campaigns, managing the production of marketing materials, and ensuring brand consistency across all channels. You ll get to work with all kinds of people on a day to day basis, collaborating with both external suppliers and internal stakeholders, supporting budget management, and enhancing communications to make sure they suit the intended audiences. This is a varied role, offering an opportunity where no two days are the same. There is no such thing as a typical day, but you ll be involved in some of the following: Project management of key marketing campaigns and day to day marketing and business development activity, through close collaboration and liaison with the marketing team. Assist in the creation of impactful marketing materials tailored to the firm s brand, ensuring we communicate the value proposition to our target audiences. Co-ordinate media bookings for all B2B-related campaigns and divisional activity. Working closely with other Marketing Co-ordinators in the wider team on projects across the full breadth of activities undertaken by the team. Support with maintaining and updating the team s documentation and databases. With help from the senior marketing team, manage expenses and financial activity for each project budget. Undertake regular competitor analysis, highlighting significant changes to the senior marketing team. Acting as first point of contact for queries coming through the team s inbox responding or escalating as necessary. Helping the team to operate as effectively and collaboratively as possible by taking the lead on administration tasks. About you: You ll likely have experience working as a Marketing Assistant, Marketing Executive (or similar) in an agency or in-house team looking for your next step . Ours is a diverse team that handles the full spectrum of marketing projects and initiatives, and as Marketing Coordinator you will have the opportunity to work with individuals across the team while you develop your skills and work towards becoming a specialist in your preferred area. In addition, you ll probably also have some of the following: Experience across a wide range of marketing activities as part of an agency or in-house team. Be excited by building a career in marketing, whilst implementing best-in-class approaches, and proactive in acquiring knowledge and learning as needed. An organised individual who can manage multiple tasks and prioritise effectively to meet tight deadlines. Tech-confident, with the ability to investigate and use new tools to improve workflow and efficiency in the team. A great communicator who can confidently engage with external suppliers and internal stakeholders of all levels. A team player who is happy to provide support across the wider team and get stuck in . If you have the required skills and experience and are keen to advance your career as part of our fantastic Business Development & Marketing Team then we strongly encourage you to apply. If you would like to learn more about this opportunity before applying, please contact Brandon Duchesne, Talent Acquisition Manager, for an informal conversation.
Do you have great customer service & administration skills and want to progress your career? Come and help support our Front of House team here at Markel Law What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realise our potential, we can help others reach theirs. Join us and play your part in something special! The opportunity: We have an exciting opportunity for a Receptionist to join our team here at Markel International. The role will report into our Support Services Manager and will involve working on our main reception desk at our Leeds. What you'll be doing: Be the Front of House face of our Leeds office Meet and Greet all clients and associates including managing conference facilities and room bookings/catering requirements of Leeds office Provide Facilities support to Operations and Support services Manager Be responsible for general office admin ensuring all Leeds post is managed and distributed in a timely manner adhering to any deadlines and data protection regulations Provide excellent Customer Service for inbound reception calls maintaining service levels Ensure all security/H&S requirements are maintained when welcoming visitors and new starters within required standards in line with relevant procedure Our must haves: Demonstrate strong communication and organisational skills with an ability to prioritise workload Good IT skills including strong attention to detail and accuracy managing and logging calls Excellent Customer Service skills Demonstrate first class client care and communication skills across all levels. Effective team player, demonstrate positive and co-operative interaction with team members. Who we are: Avencia Consulting are an RPO who provide a recruitment service to our client Markel International. Markel Corporation (NYSE - MKL) a Fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world. We're all about people We win together We strive for better We enjoy the everyday We think further What's in it for you: A great starting salary plus quarterly bonus & strong benefits package 25 days paid holiday plus Bank Holidays, with the opportunity to buy / sell extra leave Fantastic company pension scheme, private medical and dental cover, life assurance, travel insurance cover, income protection, season ticket loan as well as other great benefits on offer There are countless opportunities to learn new skills and develop in your career, and we can provide the support needed to do just that! Are you ready to play your part? Choose 'Apply Now' to fill out our short application, so that we can find out more about you. Markel celebrates the value of a diverse workforce that brings experience and expertise from a wide variety of backgrounds and life circumstances. Whatever your background, if you feel you meet the requirements of this role then we want to hear from you. We are also happy to consider candidates who are looking for flexible working patterns. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with all reasonable accommodations to be able to participate in the job application or interview process and to perform essential job functions if successful.
May 18, 2024
Full time
Do you have great customer service & administration skills and want to progress your career? Come and help support our Front of House team here at Markel Law What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realise our potential, we can help others reach theirs. Join us and play your part in something special! The opportunity: We have an exciting opportunity for a Receptionist to join our team here at Markel International. The role will report into our Support Services Manager and will involve working on our main reception desk at our Leeds. What you'll be doing: Be the Front of House face of our Leeds office Meet and Greet all clients and associates including managing conference facilities and room bookings/catering requirements of Leeds office Provide Facilities support to Operations and Support services Manager Be responsible for general office admin ensuring all Leeds post is managed and distributed in a timely manner adhering to any deadlines and data protection regulations Provide excellent Customer Service for inbound reception calls maintaining service levels Ensure all security/H&S requirements are maintained when welcoming visitors and new starters within required standards in line with relevant procedure Our must haves: Demonstrate strong communication and organisational skills with an ability to prioritise workload Good IT skills including strong attention to detail and accuracy managing and logging calls Excellent Customer Service skills Demonstrate first class client care and communication skills across all levels. Effective team player, demonstrate positive and co-operative interaction with team members. Who we are: Avencia Consulting are an RPO who provide a recruitment service to our client Markel International. Markel Corporation (NYSE - MKL) a Fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world. We're all about people We win together We strive for better We enjoy the everyday We think further What's in it for you: A great starting salary plus quarterly bonus & strong benefits package 25 days paid holiday plus Bank Holidays, with the opportunity to buy / sell extra leave Fantastic company pension scheme, private medical and dental cover, life assurance, travel insurance cover, income protection, season ticket loan as well as other great benefits on offer There are countless opportunities to learn new skills and develop in your career, and we can provide the support needed to do just that! Are you ready to play your part? Choose 'Apply Now' to fill out our short application, so that we can find out more about you. Markel celebrates the value of a diverse workforce that brings experience and expertise from a wide variety of backgrounds and life circumstances. Whatever your background, if you feel you meet the requirements of this role then we want to hear from you. We are also happy to consider candidates who are looking for flexible working patterns. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with all reasonable accommodations to be able to participate in the job application or interview process and to perform essential job functions if successful.
Office Manager/Senior Admin Your new company My client, a leading design consultant, is looking for an Office Manager to join their business on a permanent basis. Your new role Duties will include: OFFICE MANAGEMENT Support with answering incoming phone calls to the office. Management of incoming and outgoing post / deliveries. Responsible for the ordering office and kitchen supplies. Responsible for the arrangement of lunch requirements for client meetings. Coordinate with the team on a weekly basis regarding whereabouts and flexible working patterns. Update and maintain the global team calendar. Responsible for travel itinerary research bookings based on the requirements of the trip. Responsible for recording and reviewing company vehicle's mileage and taking appropriate action for potential over allowance. Arrange servicing, maintenance, tyre changes, repairs etc. of company vehicles. Arrange and prepare an agenda and presentation deck for the team monthly meeting. Support with research and implementing special business projects. Responsible for researching and planning company events (Summer birthday and Christmas). Supporting with collation and reviewing of subcontractor insurances. General support to company Directors & Operations Manager as and when required. IT Management of the purchase and set up new laptops, monitors etc. Management of the renewal and purchase of software. Responsible for new starter set-up including hardware/ work station, software, e-mail address, teams etc. Monitor server space and take appropriate action as required. Liaise with an IT support agency regarding server issues. Obtain and review quotes and renewals as required. Responsible for ensuring server backed-up and management of tapes. Troubleshooting/ support team with general IT issues. Liaise with Central IT (IT & Mac support agencies) regarding laptop and Mac issues. Responsible for carrying out health checks on all employee equipment. Responsible for maintenance of printer. Support with IT special projects. FINANCE Responsible for collating team travel expenses and recorded on the expense's tracker. Responsible for collating receipts and correspondence for all company purchases. Support with monthly credit card reconciliation. Support with monthly petty cash reconciliation. Supporting with management of supplier purchase orders. Support with processing supplier invoices. Support with review of supplier quotations and project final accounts. Support with raising client sales orders. General support to Finance Manager HEALTH & SAFETY Responsible for fire alarm and emergency lighting checks and fire drills. Be an appointed fire marshal and first-aider. Support with the update of the Health & Safety policies. HR Responsible for tracking absence and sickness. Support with processing annual leave requests maintenance of holiday planners and calendar. Support with recruitment and filtering of CV's. Support with the creation and upkeep company handbook, protocols and 'how-to's'. Support with the onboarding of new team members including office induction and company protocols, to ways of working. MARKETING Responsible for the creation of the recipients list and generating the mass mail on Outlook. Responsible for ensuring all Snapshot replies and undelivered are recorded on Maximiser. Support with adding new subscribers / contacts. Support with research and action any Snapshot non-deliverables. Support with general updates. BUILDING MAINTENANCE Responsible for ensuring communal and kitchen areas are kept clean / tidy. Support with building maintenance issues as they arise e.g. water leaks, broken shutters etc. Liaison with the office cleaner and ensure standards are adhered to. Liaison with Blaby (alarm supplier) regarding any fire alarm and intruder alarm issues. Responsible for the servicing and maintenance of building equipment (PAT testing, fire extinguishers, intruder alarm and fire alarm, air conditioning). What you'll need to succeed You will need to have a proven track record in working in a similar administration role. What you'll get in return The role is office based, working Monday to Friday 8.30 - 5.30pm with 1 hour lunch, paying up to £30,000 for the right candidate. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
May 18, 2024
Full time
Office Manager/Senior Admin Your new company My client, a leading design consultant, is looking for an Office Manager to join their business on a permanent basis. Your new role Duties will include: OFFICE MANAGEMENT Support with answering incoming phone calls to the office. Management of incoming and outgoing post / deliveries. Responsible for the ordering office and kitchen supplies. Responsible for the arrangement of lunch requirements for client meetings. Coordinate with the team on a weekly basis regarding whereabouts and flexible working patterns. Update and maintain the global team calendar. Responsible for travel itinerary research bookings based on the requirements of the trip. Responsible for recording and reviewing company vehicle's mileage and taking appropriate action for potential over allowance. Arrange servicing, maintenance, tyre changes, repairs etc. of company vehicles. Arrange and prepare an agenda and presentation deck for the team monthly meeting. Support with research and implementing special business projects. Responsible for researching and planning company events (Summer birthday and Christmas). Supporting with collation and reviewing of subcontractor insurances. General support to company Directors & Operations Manager as and when required. IT Management of the purchase and set up new laptops, monitors etc. Management of the renewal and purchase of software. Responsible for new starter set-up including hardware/ work station, software, e-mail address, teams etc. Monitor server space and take appropriate action as required. Liaise with an IT support agency regarding server issues. Obtain and review quotes and renewals as required. Responsible for ensuring server backed-up and management of tapes. Troubleshooting/ support team with general IT issues. Liaise with Central IT (IT & Mac support agencies) regarding laptop and Mac issues. Responsible for carrying out health checks on all employee equipment. Responsible for maintenance of printer. Support with IT special projects. FINANCE Responsible for collating team travel expenses and recorded on the expense's tracker. Responsible for collating receipts and correspondence for all company purchases. Support with monthly credit card reconciliation. Support with monthly petty cash reconciliation. Supporting with management of supplier purchase orders. Support with processing supplier invoices. Support with review of supplier quotations and project final accounts. Support with raising client sales orders. General support to Finance Manager HEALTH & SAFETY Responsible for fire alarm and emergency lighting checks and fire drills. Be an appointed fire marshal and first-aider. Support with the update of the Health & Safety policies. HR Responsible for tracking absence and sickness. Support with processing annual leave requests maintenance of holiday planners and calendar. Support with recruitment and filtering of CV's. Support with the creation and upkeep company handbook, protocols and 'how-to's'. Support with the onboarding of new team members including office induction and company protocols, to ways of working. MARKETING Responsible for the creation of the recipients list and generating the mass mail on Outlook. Responsible for ensuring all Snapshot replies and undelivered are recorded on Maximiser. Support with adding new subscribers / contacts. Support with research and action any Snapshot non-deliverables. Support with general updates. BUILDING MAINTENANCE Responsible for ensuring communal and kitchen areas are kept clean / tidy. Support with building maintenance issues as they arise e.g. water leaks, broken shutters etc. Liaison with the office cleaner and ensure standards are adhered to. Liaison with Blaby (alarm supplier) regarding any fire alarm and intruder alarm issues. Responsible for the servicing and maintenance of building equipment (PAT testing, fire extinguishers, intruder alarm and fire alarm, air conditioning). What you'll need to succeed You will need to have a proven track record in working in a similar administration role. What you'll get in return The role is office based, working Monday to Friday 8.30 - 5.30pm with 1 hour lunch, paying up to £30,000 for the right candidate. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
We have a current opportunity for a Administrator on a temporary basis for 3 months initially. The position will be based in Leith, Edinburgh and the role is fully office based. The working hours are Mon-Fri (35 hour week).Responsibilities: Communicate (phone & emails) with clients/customers about work bookings and update scheduler Communicate with engineers about work booking and update scheduler Plan staff time and sub-contractors as required. Advise tenants of surveys & works as required. Invoice works in timely manner - enter SOR & Variations through QL & send any reports required. Collate information for Invoice & approval by the relevant manager, raise invoices for clients, complaint resolution if they arise Check and update work monitors as per daily tasks Raise purchase orders for sub-contractors Standby Rota participation Provide cover for the Contracts dept. phones as required Skills required: Computer Packages including but not limited to Office 365, Excel, Word, and Outlook Excellent interpersonal skills and excellent communicator Passionate about delivery of excellent customer service and follows principle of getting it right first time. Please apply below for further information. Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.
May 18, 2024
Full time
We have a current opportunity for a Administrator on a temporary basis for 3 months initially. The position will be based in Leith, Edinburgh and the role is fully office based. The working hours are Mon-Fri (35 hour week).Responsibilities: Communicate (phone & emails) with clients/customers about work bookings and update scheduler Communicate with engineers about work booking and update scheduler Plan staff time and sub-contractors as required. Advise tenants of surveys & works as required. Invoice works in timely manner - enter SOR & Variations through QL & send any reports required. Collate information for Invoice & approval by the relevant manager, raise invoices for clients, complaint resolution if they arise Check and update work monitors as per daily tasks Raise purchase orders for sub-contractors Standby Rota participation Provide cover for the Contracts dept. phones as required Skills required: Computer Packages including but not limited to Office 365, Excel, Word, and Outlook Excellent interpersonal skills and excellent communicator Passionate about delivery of excellent customer service and follows principle of getting it right first time. Please apply below for further information. Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.
Practice Coordinator Southwark £17/hr Start date: ASAP AKTON Recruitment is working closely with the local authorities and we are looking for a Practice Coordinator in the Southwark area. We're looking for Practice Coordinators to provide business support to support Social Workers, Team Managers, Service Manager and Head of Service in the day to day duties pertaining to the families we work with within the Safeguarding and Family Support (SFS) Service at Southwark Children's Services. Staff in SFS work with and support children and families across Child in Need, Child Protection, Looked after Children plans and children within pre-proceedings, care proceedings. This is a hybrid role requiring you to be office based at least 3 times a week, including 5 days a week during duty (once a month.) As part of your role, you will be supporting social work teams with the following: Cab/taxi booking Room bookings with reception team Booking interpreters First point of contact to respond to enquiries from external and internal agencies e.g. schools, police, medical and other departments of the Local Authority when social workers are not available in the office. Answering the phones and taking messages when the social workers and team managers are not around Finance - setting finance prepaid accounts/cards and making payments. Keeping records of spending on managers cards. Ensure the setting up of new staff on Hornbill Deal with SFS Transfer Case Allocation from A&I and other Local Authorities. Data tidying for teams for example if there is a mistake in the workflow or cases are restricted and social workers and managers need access Ensuring that the invite lists for case conferences are completed. Case allocations within the Set. Liaising with the Children Data Tidying Team around mosaic workflows and ensuring that basic information is up to date on Mosaic. To deal with Food Vouchers when required. Minute taking at meetings. Support other teams where PCs are not available.
May 18, 2024
Full time
Practice Coordinator Southwark £17/hr Start date: ASAP AKTON Recruitment is working closely with the local authorities and we are looking for a Practice Coordinator in the Southwark area. We're looking for Practice Coordinators to provide business support to support Social Workers, Team Managers, Service Manager and Head of Service in the day to day duties pertaining to the families we work with within the Safeguarding and Family Support (SFS) Service at Southwark Children's Services. Staff in SFS work with and support children and families across Child in Need, Child Protection, Looked after Children plans and children within pre-proceedings, care proceedings. This is a hybrid role requiring you to be office based at least 3 times a week, including 5 days a week during duty (once a month.) As part of your role, you will be supporting social work teams with the following: Cab/taxi booking Room bookings with reception team Booking interpreters First point of contact to respond to enquiries from external and internal agencies e.g. schools, police, medical and other departments of the Local Authority when social workers are not available in the office. Answering the phones and taking messages when the social workers and team managers are not around Finance - setting finance prepaid accounts/cards and making payments. Keeping records of spending on managers cards. Ensure the setting up of new staff on Hornbill Deal with SFS Transfer Case Allocation from A&I and other Local Authorities. Data tidying for teams for example if there is a mistake in the workflow or cases are restricted and social workers and managers need access Ensuring that the invite lists for case conferences are completed. Case allocations within the Set. Liaising with the Children Data Tidying Team around mosaic workflows and ensuring that basic information is up to date on Mosaic. To deal with Food Vouchers when required. Minute taking at meetings. Support other teams where PCs are not available.
The role - Receptionist/Business Support AssistantLocation - Blantyre, South LanarkshireHours - 40 hours per week Salary - £25k Our client, a reputable company in the construction industry, is currently seeking a receptionist to join their team based in Blantyre. This is a permanent full-time position, with office hours from Monday to Thursday 08:00 - 16:30 and Friday 08:00 - 15:30. As a successful candidate, you will play a crucial role in the smooth functioning of the main reception area, but you will also be involved in a variety administration tasks such as travel and accommodation bookings for our client's network of UK based offices. Due to the location of the role, we are only able to short list candidates who have their own vehicle.We are looking to speak with candidates who have an intermediate proficiency with Excel and have experience of handling business travel arrangements. Part of the interview process will involve an Excel proficiency test. Benefits: Competitive salary of £25,000 per year. Pension plan. Health cash plan and well-being support. Coffee machine Two paid volunteering days per year. Responsibilities: Greet and assist visitors, ensuring a high level of customer service Manage the switchboard, directing calls to the appropriate departments Sort and distribute mail, preparing outgoing mail and delivering it to the post office when necessary Maintain the Reception Manual and standard Office Maintenance folders Act as a Fire Warden, following safety procedures and conducting weekly fire alarm tests Coordinate room bookings and assist with video conferencing set up Monitor and restock office supplies Arrange catering/hospitality for meetings Coordinate travel and accommodation bookings Support the Office Manager and Assistant Office Manager with ad hoc administrative tasks Manage the reception calendar and rotation Requirements: Previous experience working in a customer-facing role, ideally in a receptionist position Familiarity with office operations and service standards Good understanding of Health, Safety, Quality, and Environmental policies Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams. Experience with SharePoint document filing system is a plus Strong organisational and time-management skills Self-motivated, proactive problem solver with excellent initiative Effective collaboration with colleagues and work towards common goals Excellent interpersonal skills and the ability to build relationships with individuals from diverse backgrounds High attention to detail and strong literacy and numeracy skills Confident, professional and calm under pressure Possession of a valid driving licence due to the requirement for office errands Why Join Our Client: Our client is an award-winning company known for its commitment to employee development and well-being. They offer comprehensive training programmes to help their employees thrive. Additionally, they provide opportunities for individuals to make a positive impact in their communities through paid volunteering days. As part of their team, you will be valued, respected, and have the chance to contribute to the company's success. If you are a dedicated and proactive individual with excellent communication skills, we encourage you to apply for this Receptionist position. Help our client continue to excel as you work in a supportive and inclusive environment. Apply now and become part of their story! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 18, 2024
Full time
The role - Receptionist/Business Support AssistantLocation - Blantyre, South LanarkshireHours - 40 hours per week Salary - £25k Our client, a reputable company in the construction industry, is currently seeking a receptionist to join their team based in Blantyre. This is a permanent full-time position, with office hours from Monday to Thursday 08:00 - 16:30 and Friday 08:00 - 15:30. As a successful candidate, you will play a crucial role in the smooth functioning of the main reception area, but you will also be involved in a variety administration tasks such as travel and accommodation bookings for our client's network of UK based offices. Due to the location of the role, we are only able to short list candidates who have their own vehicle.We are looking to speak with candidates who have an intermediate proficiency with Excel and have experience of handling business travel arrangements. Part of the interview process will involve an Excel proficiency test. Benefits: Competitive salary of £25,000 per year. Pension plan. Health cash plan and well-being support. Coffee machine Two paid volunteering days per year. Responsibilities: Greet and assist visitors, ensuring a high level of customer service Manage the switchboard, directing calls to the appropriate departments Sort and distribute mail, preparing outgoing mail and delivering it to the post office when necessary Maintain the Reception Manual and standard Office Maintenance folders Act as a Fire Warden, following safety procedures and conducting weekly fire alarm tests Coordinate room bookings and assist with video conferencing set up Monitor and restock office supplies Arrange catering/hospitality for meetings Coordinate travel and accommodation bookings Support the Office Manager and Assistant Office Manager with ad hoc administrative tasks Manage the reception calendar and rotation Requirements: Previous experience working in a customer-facing role, ideally in a receptionist position Familiarity with office operations and service standards Good understanding of Health, Safety, Quality, and Environmental policies Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams. Experience with SharePoint document filing system is a plus Strong organisational and time-management skills Self-motivated, proactive problem solver with excellent initiative Effective collaboration with colleagues and work towards common goals Excellent interpersonal skills and the ability to build relationships with individuals from diverse backgrounds High attention to detail and strong literacy and numeracy skills Confident, professional and calm under pressure Possession of a valid driving licence due to the requirement for office errands Why Join Our Client: Our client is an award-winning company known for its commitment to employee development and well-being. They offer comprehensive training programmes to help their employees thrive. Additionally, they provide opportunities for individuals to make a positive impact in their communities through paid volunteering days. As part of their team, you will be valued, respected, and have the chance to contribute to the company's success. If you are a dedicated and proactive individual with excellent communication skills, we encourage you to apply for this Receptionist position. Help our client continue to excel as you work in a supportive and inclusive environment. Apply now and become part of their story! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Gifted and Talented Recruitment
Scunthorpe, Lincolnshire
This is an incredible and impressive client, who own a wonderful boutique hotel and high class, multi awarded winning restaurant. Family run and an exceptional team spirited environment where they offer their customers a wonderful experience, whether a stay, a restaurant experience or a planned function of celebration, weddings, birthdays or corporate functions. So, we are seeking a highly energetic, professional person to join the team, responsible for hosting the customer experience. To apply for the role you will have ideally worked within a similar role, front of house reception and customer services from a Hotel or 5 star restaurant. You may have also worked for hotels in a marketing or venue booking management position. Here below are details of the hours and duties: This role is 4 days per week and 1 Saturday every 2 weeks equating to a 36 hours. You will be the face and voice of the business and will be enthusiastic and committed to delivering exceptional customer service. Enjoy applying your own initiative and willing to go the extra mile to make their customers feel special. Front of house experience is an advantage and have proven hotel reception experience. Good standard of written English, impeccable presentation. Be punctual and reliable and have good administration skills. Potential for more hours if interested too in growing the role, undertaking some accounting duties and KPI reporting. The role will include: General reception duties, includes making bookings for the hotel and restaurant, liaising and controlling reservations through OTAs, sending confirmations, taking payments and deposits, arranging menu pre orders, answering emails. Basically managing hotel and restaurant reservations along with the whole guest experience. Housekeeping planning, stock management and general administration duties. Conference and meeting room organisation and delivery, health and safety routine checks too. Must have a showstopping smile, be a gifted multitasker confident in talking to people, be well travelled and genuinely interested in food and dining. Weekly hours: Monday - 9:30am - 4:30pm Tuesday - 10:30am - 6:30pm Wednesday - 10:30am - 6:30pm Thursday - 9:30am - 4:30pm Friday off Alternate Saturdays 12pm - 8pm A truly fabulous role working within a passionate and supporting team with great family values to high class service. Call Monica or Darryl for details or why not apply immediately. We are looking to recruit someone asap.
May 18, 2024
Full time
This is an incredible and impressive client, who own a wonderful boutique hotel and high class, multi awarded winning restaurant. Family run and an exceptional team spirited environment where they offer their customers a wonderful experience, whether a stay, a restaurant experience or a planned function of celebration, weddings, birthdays or corporate functions. So, we are seeking a highly energetic, professional person to join the team, responsible for hosting the customer experience. To apply for the role you will have ideally worked within a similar role, front of house reception and customer services from a Hotel or 5 star restaurant. You may have also worked for hotels in a marketing or venue booking management position. Here below are details of the hours and duties: This role is 4 days per week and 1 Saturday every 2 weeks equating to a 36 hours. You will be the face and voice of the business and will be enthusiastic and committed to delivering exceptional customer service. Enjoy applying your own initiative and willing to go the extra mile to make their customers feel special. Front of house experience is an advantage and have proven hotel reception experience. Good standard of written English, impeccable presentation. Be punctual and reliable and have good administration skills. Potential for more hours if interested too in growing the role, undertaking some accounting duties and KPI reporting. The role will include: General reception duties, includes making bookings for the hotel and restaurant, liaising and controlling reservations through OTAs, sending confirmations, taking payments and deposits, arranging menu pre orders, answering emails. Basically managing hotel and restaurant reservations along with the whole guest experience. Housekeeping planning, stock management and general administration duties. Conference and meeting room organisation and delivery, health and safety routine checks too. Must have a showstopping smile, be a gifted multitasker confident in talking to people, be well travelled and genuinely interested in food and dining. Weekly hours: Monday - 9:30am - 4:30pm Tuesday - 10:30am - 6:30pm Wednesday - 10:30am - 6:30pm Thursday - 9:30am - 4:30pm Friday off Alternate Saturdays 12pm - 8pm A truly fabulous role working within a passionate and supporting team with great family values to high class service. Call Monica or Darryl for details or why not apply immediately. We are looking to recruit someone asap.
THE OPPORTUNITY: Macildowie are currently looking for an experienced Project Administrator to work for business within Leicestershire. The successful candidate will provide support to enable consistent and high quality performance of the Programme Management Office (PMO). Key focus areas to include: planning, administration and logistics, reporting, supporting risk management and benefits management for the programme. This is a permanent full time position working within a new team. THE ROLE & YOUR RESPONSIBILITIES: Upholding clear standards and providing guidance to meet the governance and reporting requirements of Building Excellence.Ensuring adherence to the Framework and compliance with the toolkit and policies and proceduresDriving performance of small projects or workstreams within larger projects as agreed with the Head of Business Change and Governance.Deputising for Programme Manager where required to drive performance of the Programme Manager's project portfolio.Supporting with programme administration and logistics requirements for governance forums and meetings.Running the monthly reporting cycle, working in collaboration with workstreams within the programme.Proactively supporting monthly programme assurance activities including regular checks on all Projects within the Programme.Data analysis activities for the Programme Management Office.The management of updates and changes to Policies and ProceduresProduction, maintenance and storage of programme documentation across the lifecycle of each project.Co-ordinating training sessions and hold onboarding/inductions for Building Excellence new joiners. Preparation of monthly packs.Reviewing and monitoring progress on actions, risks and issues collated through the reporting process to regularly provide oversight at programme level.The review of Mandate, Project Initiation Documents and Project Change requests as part of the responsibilities of the PMO.Reporting on progress and programme controls, whilst supporting and challenging the individual workstreams.Developing and managing a Group change calendar as an aggregate of Group, Functional, and Building Excellence calendars.Managing change communications and being a gatekeeper for Group memos and communications related to change projects.Support PA to Group Sales & MarketingPerform general administration tasks such as diary management, travel bookings and expenses submissions for Group Sales & Marketing Director.Provide adhoc support for Group Sales & Marketing e.g. Booking meeting rooms, hot desks.Liaising of purchase orders & invoice submissions to finance. EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: In order to be considered you must have strong administration skills, have experience of using MS Office Package and strong communication skillsProject support experience is essential Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
May 18, 2024
Full time
THE OPPORTUNITY: Macildowie are currently looking for an experienced Project Administrator to work for business within Leicestershire. The successful candidate will provide support to enable consistent and high quality performance of the Programme Management Office (PMO). Key focus areas to include: planning, administration and logistics, reporting, supporting risk management and benefits management for the programme. This is a permanent full time position working within a new team. THE ROLE & YOUR RESPONSIBILITIES: Upholding clear standards and providing guidance to meet the governance and reporting requirements of Building Excellence.Ensuring adherence to the Framework and compliance with the toolkit and policies and proceduresDriving performance of small projects or workstreams within larger projects as agreed with the Head of Business Change and Governance.Deputising for Programme Manager where required to drive performance of the Programme Manager's project portfolio.Supporting with programme administration and logistics requirements for governance forums and meetings.Running the monthly reporting cycle, working in collaboration with workstreams within the programme.Proactively supporting monthly programme assurance activities including regular checks on all Projects within the Programme.Data analysis activities for the Programme Management Office.The management of updates and changes to Policies and ProceduresProduction, maintenance and storage of programme documentation across the lifecycle of each project.Co-ordinating training sessions and hold onboarding/inductions for Building Excellence new joiners. Preparation of monthly packs.Reviewing and monitoring progress on actions, risks and issues collated through the reporting process to regularly provide oversight at programme level.The review of Mandate, Project Initiation Documents and Project Change requests as part of the responsibilities of the PMO.Reporting on progress and programme controls, whilst supporting and challenging the individual workstreams.Developing and managing a Group change calendar as an aggregate of Group, Functional, and Building Excellence calendars.Managing change communications and being a gatekeeper for Group memos and communications related to change projects.Support PA to Group Sales & MarketingPerform general administration tasks such as diary management, travel bookings and expenses submissions for Group Sales & Marketing Director.Provide adhoc support for Group Sales & Marketing e.g. Booking meeting rooms, hot desks.Liaising of purchase orders & invoice submissions to finance. EXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: In order to be considered you must have strong administration skills, have experience of using MS Office Package and strong communication skillsProject support experience is essential Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
Our client, a top 50 Chartered Accountancy firm based in Watford, has a new position for a L&D Administrator to join their team. Reporting to the L&D Manager, duties will include:- • Regular contact with training providers to book specialist courses for the best price and all subsequent admin, including excel updates of training bookings.• Arrange and send out diary invites for training courses and webinars, including sourcing location links.• Log and update Continued Professional Development training for all staff on the in- house database.• Keep an update record of the firms' training.• Quarterly CPD report.• Processing of online mandatory training assessments, ensuring successful completion by staff and Principals.• Log exam results.• Log and update Professional Qualifications.• Keep training tracking sheet up to date.• Preparation of training rooms/setting up rooms, including booking lunches etc.• Administration of the student/apprentice recruitment process from website advertising through to liaison with potential candidates and all onboarding procedures.• Help with inductions.• Dealing with student feedback monthly reports.• Keeping an update of the Credit card spreadsheets ensuring receipts are sent to finance accordingly.• Arranging and booking meetings.• Assistance with documentation for review visits.• Involvement with communication and administration during the Appraisal season.• Regularly assess file records to ensure they are retained or securely destroyed in line with GDPR requirements.• General scanning/filing and routine administrative tasks. To be considered for this role candidates should have some administration experience. The salary and benefits are generous for the successful candidate. For more information on the role please contact Ashby Finance.
May 18, 2024
Full time
Our client, a top 50 Chartered Accountancy firm based in Watford, has a new position for a L&D Administrator to join their team. Reporting to the L&D Manager, duties will include:- • Regular contact with training providers to book specialist courses for the best price and all subsequent admin, including excel updates of training bookings.• Arrange and send out diary invites for training courses and webinars, including sourcing location links.• Log and update Continued Professional Development training for all staff on the in- house database.• Keep an update record of the firms' training.• Quarterly CPD report.• Processing of online mandatory training assessments, ensuring successful completion by staff and Principals.• Log exam results.• Log and update Professional Qualifications.• Keep training tracking sheet up to date.• Preparation of training rooms/setting up rooms, including booking lunches etc.• Administration of the student/apprentice recruitment process from website advertising through to liaison with potential candidates and all onboarding procedures.• Help with inductions.• Dealing with student feedback monthly reports.• Keeping an update of the Credit card spreadsheets ensuring receipts are sent to finance accordingly.• Arranging and booking meetings.• Assistance with documentation for review visits.• Involvement with communication and administration during the Appraisal season.• Regularly assess file records to ensure they are retained or securely destroyed in line with GDPR requirements.• General scanning/filing and routine administrative tasks. To be considered for this role candidates should have some administration experience. The salary and benefits are generous for the successful candidate. For more information on the role please contact Ashby Finance.
Our client, a top 50 Chartered Accountancy firm based in Watford, has a new position for a L&D Coordinator to join their team. Reporting to the Partners, duties will include:- • Building relationships with training providers ensuring cost effective courses available.• Ability to learn and understand Professional qualification requirements/Continued Professional Development.• Ability to learn specialisms within the Accountancy field.• Reviewing of online mandatory training assessments, ensuring successful completion by staff and Principals.• Assistance with setting up training rooms where required.• Helping with inductions.• Arrange student bookings on agreement with L&D Manager.• Coordinating study dates on spreadsheet.• Attending University/school fairs to talk to students/parents and teachers.• Coordinating inhouse training where needed.• Arranging and booking meetings and book training courses accordingly.• Supporting the L&D Manager with the development of all students and apprentices with their studies and associated programs.• Providing day to day assistance on Appraisals across the firm.• Ensuring all Appraisals are completed across the firm and review training needs.• Regularly assess file records to ensure they are retained or securely destroyed in line with GDPR requirements.• General scanning/filing and routine administrative tasks.• Handling day to day queries from all levels of staff. To be considered for this role candidates should have strong administration experience. The salary and benefits are generous for the successful candidate. For more information on the role please contact Ashby Finance.
May 18, 2024
Full time
Our client, a top 50 Chartered Accountancy firm based in Watford, has a new position for a L&D Coordinator to join their team. Reporting to the Partners, duties will include:- • Building relationships with training providers ensuring cost effective courses available.• Ability to learn and understand Professional qualification requirements/Continued Professional Development.• Ability to learn specialisms within the Accountancy field.• Reviewing of online mandatory training assessments, ensuring successful completion by staff and Principals.• Assistance with setting up training rooms where required.• Helping with inductions.• Arrange student bookings on agreement with L&D Manager.• Coordinating study dates on spreadsheet.• Attending University/school fairs to talk to students/parents and teachers.• Coordinating inhouse training where needed.• Arranging and booking meetings and book training courses accordingly.• Supporting the L&D Manager with the development of all students and apprentices with their studies and associated programs.• Providing day to day assistance on Appraisals across the firm.• Ensuring all Appraisals are completed across the firm and review training needs.• Regularly assess file records to ensure they are retained or securely destroyed in line with GDPR requirements.• General scanning/filing and routine administrative tasks.• Handling day to day queries from all levels of staff. To be considered for this role candidates should have strong administration experience. The salary and benefits are generous for the successful candidate. For more information on the role please contact Ashby Finance.
Head Hunted Recruitment are working exclusively with an award winning business who are one of the largest in their sector and boasting a strong market presence, the company are in the process of hiring an experienced Senior Trade and Wholesale Sales Coordinator to join their Business Administration team. As Senior Trade and Wholesale Sales Coordinator you will be the proactive office-based contact for the UK Sales Managers become the go-to centre of information and actions problem solve and drive business. In House point of contact for Trade and Wholesale business for customers colleagues and stakeholders. Manage the business CRM database system. Manage the mobile showroom and static showroom bookings and merchandising appointments. Provide sales analysis and support area and customer level. The Senior Trade and Wholesale Sales Coordinator will be required to regularly attend site visits to customers, wholesalers, trade shows in supporting sales and merchandising. Senior Trade and Wholesale Sales Coordinator Specific Job Responsibilities: Engage with Management weekly with a report of activity and issues and set a plan for the forthcoming week. Manage and report on Mobile and static showroom bookings individually and analyse this will include original work in creating bookings. Prior to those meetings provide analysis and obtain post meetings notes in detail and with action points follow up all to conclusion. Training will be a key requirement for the role to be successful plot and demand all personal needs and report on plan and requirement weekly. Take all sales calls incoming and proactively deal with issues handing on issues to relevant teams and coordinating responses. Ensure sales team is equipped with all available information and marketing materials to maximise performance level. Liaise with warehouse and dispatch teams to ensure effect communication and all deliveries are made on time and in full. Track Out of /In Stock and communicate with colleagues and stakeholders. Co-ordinate and plan Agents bi-annual sales meetings. Key Stockist maintain correct lists of KS levels and monitor activities and support sales activity into these customers. Attend customer showroom meetings (In House Wholesale and Nationals) and record minutes, distribute action points and oversee actions to completion. Clare to support development. Assist with all merchandising requirement and communicate to all internal staff and Agents participate in delivery of merchandising (will require travel out of office and region) Promotional activity help to plan and organise, liaising with Marketing Fulfilment and Finance Teams analyse results and report on CRM: To be a Super User of CRM system and be involved in the new ERP implementation Maintain and update database Ensure CRM company contacts and records are kept up to date Update customer activity/meeting notes Use CRM to ensure information is available and coordinated Pro active analysis of customer activity communicate with managers and sales agents Senior Trade and Wholesale Sales Coordinator General Tasks: To undertake any other reasonably requested task not directly referred to in the job description Work with and support other departments be proactive in engagement and support their requirements Observe all Company Health and Safety requirements. Senior Trade and Wholesale Sales Coordinator Relevant Skills and Experience: Essentials: Ability to create, run and analyse reports Strong administrative and management skills Knowledge and use of Microsoft Office (In particular Excel Outlook Powerpoint) Ability to learn systems readily Phocas Pixsell Business Central Attention to detail and ability to work under pressure Strong communication skills, ability to communicate confidently and effectively at all levels, both written and verbal, face to face and telephone calling Ability to plan and organise workload to meet tight deadlines Innovative and self-motivated Ability to confidently engage with all levels of personnel internally and externally This is an office based position and comes with an excellent salary of £30K per annum DOE. Head Hunted Recruitment Services Ltd and associated clients are committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best at all times.
May 17, 2024
Full time
Head Hunted Recruitment are working exclusively with an award winning business who are one of the largest in their sector and boasting a strong market presence, the company are in the process of hiring an experienced Senior Trade and Wholesale Sales Coordinator to join their Business Administration team. As Senior Trade and Wholesale Sales Coordinator you will be the proactive office-based contact for the UK Sales Managers become the go-to centre of information and actions problem solve and drive business. In House point of contact for Trade and Wholesale business for customers colleagues and stakeholders. Manage the business CRM database system. Manage the mobile showroom and static showroom bookings and merchandising appointments. Provide sales analysis and support area and customer level. The Senior Trade and Wholesale Sales Coordinator will be required to regularly attend site visits to customers, wholesalers, trade shows in supporting sales and merchandising. Senior Trade and Wholesale Sales Coordinator Specific Job Responsibilities: Engage with Management weekly with a report of activity and issues and set a plan for the forthcoming week. Manage and report on Mobile and static showroom bookings individually and analyse this will include original work in creating bookings. Prior to those meetings provide analysis and obtain post meetings notes in detail and with action points follow up all to conclusion. Training will be a key requirement for the role to be successful plot and demand all personal needs and report on plan and requirement weekly. Take all sales calls incoming and proactively deal with issues handing on issues to relevant teams and coordinating responses. Ensure sales team is equipped with all available information and marketing materials to maximise performance level. Liaise with warehouse and dispatch teams to ensure effect communication and all deliveries are made on time and in full. Track Out of /In Stock and communicate with colleagues and stakeholders. Co-ordinate and plan Agents bi-annual sales meetings. Key Stockist maintain correct lists of KS levels and monitor activities and support sales activity into these customers. Attend customer showroom meetings (In House Wholesale and Nationals) and record minutes, distribute action points and oversee actions to completion. Clare to support development. Assist with all merchandising requirement and communicate to all internal staff and Agents participate in delivery of merchandising (will require travel out of office and region) Promotional activity help to plan and organise, liaising with Marketing Fulfilment and Finance Teams analyse results and report on CRM: To be a Super User of CRM system and be involved in the new ERP implementation Maintain and update database Ensure CRM company contacts and records are kept up to date Update customer activity/meeting notes Use CRM to ensure information is available and coordinated Pro active analysis of customer activity communicate with managers and sales agents Senior Trade and Wholesale Sales Coordinator General Tasks: To undertake any other reasonably requested task not directly referred to in the job description Work with and support other departments be proactive in engagement and support their requirements Observe all Company Health and Safety requirements. Senior Trade and Wholesale Sales Coordinator Relevant Skills and Experience: Essentials: Ability to create, run and analyse reports Strong administrative and management skills Knowledge and use of Microsoft Office (In particular Excel Outlook Powerpoint) Ability to learn systems readily Phocas Pixsell Business Central Attention to detail and ability to work under pressure Strong communication skills, ability to communicate confidently and effectively at all levels, both written and verbal, face to face and telephone calling Ability to plan and organise workload to meet tight deadlines Innovative and self-motivated Ability to confidently engage with all levels of personnel internally and externally This is an office based position and comes with an excellent salary of £30K per annum DOE. Head Hunted Recruitment Services Ltd and associated clients are committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best at all times.