Start a career where you are valued and supported in everything you do by joining the team service Cefn Carnau in Thornhill, Cardiff, South Wale as an Administrator. Working 27 hours per week. This two-in-one role will see you supporting the service's administration needs, including the recruitment process, organising training and managing leaving requests. You will liaise with new staff members as you manage and verify their compliance documents, including DBS checks, identification, references and Right-To-Work. You will undertake your administration duties as you cover reception, for which you will be a friendly face with a welcoming personality as you greet staff, visitors and service users, monitor and maintain security checks and manage and allocate keys and security ID badges to staff and visitors. Your receptionist duties will see you be responsible for managing the management diary, ordering stationery, refreshments and toiletry supplies, and will ensure the reception rota is appropriately staffed. Working alongside senior staff members, you will manage staff absences and will be responsible for staff payroll, reviewing weekly and monthly costs. At Elysium, we want the best for you. That's why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you means better care. That's what delivering great healthcare should feel like As an Administrator/ Receptionist you will be: Managing staff payroll and checking weekly and monthly cost report Liaising with head office/payroll, ensuring any relevant documents are sent. Create and update HR paper file. Ensuring compliance with all HR policies & procedures and liaising with all disciplines, especially Operational HR and Head Office staff, regularly on the delivery of HR practices and processes. Scanning of GP referral letters/clinical notes Care notes input To be successful in this role, you will: Secretarial and/or HR Administration experience ECDL, RSA II, Typing/Word Processing or equivalent 4 GCSE's at grade C or above (including English and Mathematics) or equivalent Experience of minute taking and strong skills in MS Word, Excel, PowerPoint, and Outlook. Knowledge of working with systems to support HR and Finance Departments. Awareness and knowledge in following confidentiality and security Where you will be working: Location: Cefn Carnau Lane, Thornhill, Cardiff, South Wales, CF83 1LX You will be working at Cefn Carnau, a modern new-build low secure hospital providing person-centred care and support for adults with a learning disability, including those who have autism. Service users may also present with mental health problems including Personality Disorders (PD). The aim at Cefn Carnau is to reduce the presenting mental health issues and behaviours that are perceived as challenging in a setting where risk can be managed and reduced to allow service users to step down into community facing living. What you will get: Annual salary of £25,155 Pro Rata The equivalent of 33 days annual leave Pro Rata (inc Bank Holidays) - plus your birthday off! Free meals and parking Wellbeing support and activities to help you maintain a great work-life balance. Career development and training to help you achieve your career goals. Pension contribution to secure your future. Life Assurance for added peace of mind. Enhanced Maternity Package so you can truly enjoy this special time. There is also a range of other benefits including retail discounts and special offers, car leasing without a credit check, holiday financing and much more. About your next employer You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments. It is a requirement that all staff understand it is each person's individual responsibility and are committed to promoting and safeguarding the welfare of service users. Candidates will be subject to an Enhanced DBS disclosure.
Apr 30, 2024
Full time
Start a career where you are valued and supported in everything you do by joining the team service Cefn Carnau in Thornhill, Cardiff, South Wale as an Administrator. Working 27 hours per week. This two-in-one role will see you supporting the service's administration needs, including the recruitment process, organising training and managing leaving requests. You will liaise with new staff members as you manage and verify their compliance documents, including DBS checks, identification, references and Right-To-Work. You will undertake your administration duties as you cover reception, for which you will be a friendly face with a welcoming personality as you greet staff, visitors and service users, monitor and maintain security checks and manage and allocate keys and security ID badges to staff and visitors. Your receptionist duties will see you be responsible for managing the management diary, ordering stationery, refreshments and toiletry supplies, and will ensure the reception rota is appropriately staffed. Working alongside senior staff members, you will manage staff absences and will be responsible for staff payroll, reviewing weekly and monthly costs. At Elysium, we want the best for you. That's why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you means better care. That's what delivering great healthcare should feel like As an Administrator/ Receptionist you will be: Managing staff payroll and checking weekly and monthly cost report Liaising with head office/payroll, ensuring any relevant documents are sent. Create and update HR paper file. Ensuring compliance with all HR policies & procedures and liaising with all disciplines, especially Operational HR and Head Office staff, regularly on the delivery of HR practices and processes. Scanning of GP referral letters/clinical notes Care notes input To be successful in this role, you will: Secretarial and/or HR Administration experience ECDL, RSA II, Typing/Word Processing or equivalent 4 GCSE's at grade C or above (including English and Mathematics) or equivalent Experience of minute taking and strong skills in MS Word, Excel, PowerPoint, and Outlook. Knowledge of working with systems to support HR and Finance Departments. Awareness and knowledge in following confidentiality and security Where you will be working: Location: Cefn Carnau Lane, Thornhill, Cardiff, South Wales, CF83 1LX You will be working at Cefn Carnau, a modern new-build low secure hospital providing person-centred care and support for adults with a learning disability, including those who have autism. Service users may also present with mental health problems including Personality Disorders (PD). The aim at Cefn Carnau is to reduce the presenting mental health issues and behaviours that are perceived as challenging in a setting where risk can be managed and reduced to allow service users to step down into community facing living. What you will get: Annual salary of £25,155 Pro Rata The equivalent of 33 days annual leave Pro Rata (inc Bank Holidays) - plus your birthday off! Free meals and parking Wellbeing support and activities to help you maintain a great work-life balance. Career development and training to help you achieve your career goals. Pension contribution to secure your future. Life Assurance for added peace of mind. Enhanced Maternity Package so you can truly enjoy this special time. There is also a range of other benefits including retail discounts and special offers, car leasing without a credit check, holiday financing and much more. About your next employer You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments. It is a requirement that all staff understand it is each person's individual responsibility and are committed to promoting and safeguarding the welfare of service users. Candidates will be subject to an Enhanced DBS disclosure.
Our aim is to be a very exclusive brand within our niche market, driven by passion and quality to the highest standards of bespoke service. To achieve this, we need to be passionate, to believe in our vision, and to be excited about the journey we've started. You are the heart and soul of entrée and it's you that will make our brand unique. Entrée is a very diverse brand and full of flavours, our culture reflects this: a vibrant blend of trust, respect, teamwork, commitment - and fun! Above all, we want you to feel valued, so as well as investing in our clients by creating a bespoke experience like no other, we've committed to investing in you and your long-term career development. Because we believe that entrée offers much more than just a job. We are excited to be recruiting for aHead of Reception and Hospitality to work at The Berkeley Partnership. Location: The Berkeley Partnership Rate of pay: £33,000 per annum Working pattern: Monday to Friday 08:00-17:00 or 09:00-18:00 • Set objectives and be responsible for the day-to-day running of the reception with a Team of receptionists and baristas, including managing the recruitment and selection process to ensure that it effectively meets the needs of the Entrée (Vacherin) standards. • Assess employee performance and recognize training needs and potential as appropriate. • Monitor the work of all team members and carry out appraisals ensuring that information is filed appropriately, with development plans that are actively used. • Hold team meetings regularly to communicate targets, standards required and company and client information. • Work in conjunction with the Deputy Head of Entrée and the Operations Manager to prepare client reports and presentations including detailing financial performance, activity, KPIs and plans for the site. • Develop and evolve all client services at the location, ensuring regular adjustments and improvements are both recommended and implemented. • Act as a positive ambassador for the business. Main Duties - Reception & Facilities • Coordinate the activities of the reception and hospitality team. • To ensure that visitors and staff always receive VIP customer service, providing a warm, courteous, and prompt welcome on arrival for all and kept informed of any delays and progress and to ensure they are comfortable. • Ensure that the staff area and managed rooms are always kept tidy and clean. • To liaise with Security and Ground Floor Reception to ensure seamless entry/egress to the building for visitors. • Liaise with IT team to ensure meeting room needs are met. • To liaise with IT to ensure that all Audio-Visual equipment is working, and the relevant client requirements have been accommodated. • Stationery and toiletries on a regular basis ensuring stock levels remain consistent. • Responsible for checking the state of stationery and equipment in the reception area and if found to be malfunctioning, the maintenance personnel should be informed to fix it. • To report any technical faults for meeting room reservation systems, or switchboard to IT. • To oversee and handle room bookings and liaise with room bookers/Partners. • Managing all room bookings ensuring time between meetings for room turnaround • Ensuring rooms are clean and prepared before each meeting and set up according to the agreed client standards. • Ensure the catering needs are met, working alongside hospitality assistant/barista to support them in delivering this. • Working with hospitality assistant/barista to co-ordinate timely delivery and clean-up of additional catering needs • Creating training manuals and reception and switchboard standard operating procedures on all receptions and ensuring they are up to date. • To ensure that the handover is completed when opening and closing Reception. • Supporting work to improve Sustainability credentials and support the Net Zero journey where possible. • Ensuring the safety and security of the building is paramount at all times, including maintaining alarm and building access passes. • Working with the office manager and external suppliers to solve issues within the office in a timely manner e.g. fixing broken facilities and handyman requirements • To ensure H&S procedures are adhered to and the H&S induction is completed by all reception team members. • To oversee the facilities and ad-hoc requests General business support and administration To oversee Ad- hoc requests such as: • Booking, couriers, restaurants, and travel arrangements. • Assisting the HR team by managing the facilities and operational requirements for interviews, new joiner induction and leavers process. • Ensuring that all support and process manuals are reviewed and updated regularly. • Maintaining a good working relationship with our suppliers/vendors, making sure the firm is receiving a good quality service and achieving value for money. • Managing some aspects of Sharepoint and providing ad-hoc support when required. • To oversee the office food and beverage orders • To oversee stock, take and complete close of the month check • To ensure that all food and beverages are to the highest standard and in line with the Vacherin style • Use the correct tools and presentation techniques • Responsible for the smooth and efficient day-to-day operation of the Hospitality service, according to the staff rotas and daily work schedules. • To ensure that all rooms are laid up to the standards required for the following day. • To take direct responsibility for the preparation and supervision of events • Assisting the Office manager with internal/external meeting room booking, room set up and catering for meetings/ workshops, providing ad hoc support as needed. • Ensuring meetings, workshops and events are successful; helping to greet guests, ensuring catering is timely throughout the day, and providing ad-hoc support as required. • Always follow Group and company policies and procedures. • Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment. • Use all work equipment and personal PPE properly and in accordance with training received. • Top ensure that all COSHH and HACCP procedures and methods are reviewed and kept updated. • To report any equipment and or building fabric faults and any hygiene, health and safety hazards to the client using their systems and using CH&CO systems. Professional & Personal Attributes: • Management experience • Enthusiastic, flexible, and positive, interested in and able to make a strong contribution within the wider Business Services team and the firm. • Strives to deliver a consistently high quality of service in all they do, seeking and responding to feedback and looking for continuous ways to improve "how things are done". • Strong organisation and prioritisation skills - ability to manage own time. • Enjoys variety. • Strong interpersonal skills - friendly and highly people-focused, able to build good working and social relationships, good team player. • High attention to detail and ability to work with tight deadlines. • Excellent communication skills, both oral and written. What's in it for you? Working with Vacherin has its perks! People are at the heart of everything we do, so we've developed a range of benefits to keep you happy. Personal Development and Training opportunities Private medical eligibility Eye care A great wellbeing strategy - including access to our Employee Assistance Programme, salary finance Family friendly support Regular social events and communication with our leaders Professional subscriptions Recognition schemes and people awards Long service awards Access to some great high street discount vouchers Cycle to work scheme Vacherin officially formed part of CH&CO Catering Group Ltd in 2021.
Apr 29, 2024
Full time
Our aim is to be a very exclusive brand within our niche market, driven by passion and quality to the highest standards of bespoke service. To achieve this, we need to be passionate, to believe in our vision, and to be excited about the journey we've started. You are the heart and soul of entrée and it's you that will make our brand unique. Entrée is a very diverse brand and full of flavours, our culture reflects this: a vibrant blend of trust, respect, teamwork, commitment - and fun! Above all, we want you to feel valued, so as well as investing in our clients by creating a bespoke experience like no other, we've committed to investing in you and your long-term career development. Because we believe that entrée offers much more than just a job. We are excited to be recruiting for aHead of Reception and Hospitality to work at The Berkeley Partnership. Location: The Berkeley Partnership Rate of pay: £33,000 per annum Working pattern: Monday to Friday 08:00-17:00 or 09:00-18:00 • Set objectives and be responsible for the day-to-day running of the reception with a Team of receptionists and baristas, including managing the recruitment and selection process to ensure that it effectively meets the needs of the Entrée (Vacherin) standards. • Assess employee performance and recognize training needs and potential as appropriate. • Monitor the work of all team members and carry out appraisals ensuring that information is filed appropriately, with development plans that are actively used. • Hold team meetings regularly to communicate targets, standards required and company and client information. • Work in conjunction with the Deputy Head of Entrée and the Operations Manager to prepare client reports and presentations including detailing financial performance, activity, KPIs and plans for the site. • Develop and evolve all client services at the location, ensuring regular adjustments and improvements are both recommended and implemented. • Act as a positive ambassador for the business. Main Duties - Reception & Facilities • Coordinate the activities of the reception and hospitality team. • To ensure that visitors and staff always receive VIP customer service, providing a warm, courteous, and prompt welcome on arrival for all and kept informed of any delays and progress and to ensure they are comfortable. • Ensure that the staff area and managed rooms are always kept tidy and clean. • To liaise with Security and Ground Floor Reception to ensure seamless entry/egress to the building for visitors. • Liaise with IT team to ensure meeting room needs are met. • To liaise with IT to ensure that all Audio-Visual equipment is working, and the relevant client requirements have been accommodated. • Stationery and toiletries on a regular basis ensuring stock levels remain consistent. • Responsible for checking the state of stationery and equipment in the reception area and if found to be malfunctioning, the maintenance personnel should be informed to fix it. • To report any technical faults for meeting room reservation systems, or switchboard to IT. • To oversee and handle room bookings and liaise with room bookers/Partners. • Managing all room bookings ensuring time between meetings for room turnaround • Ensuring rooms are clean and prepared before each meeting and set up according to the agreed client standards. • Ensure the catering needs are met, working alongside hospitality assistant/barista to support them in delivering this. • Working with hospitality assistant/barista to co-ordinate timely delivery and clean-up of additional catering needs • Creating training manuals and reception and switchboard standard operating procedures on all receptions and ensuring they are up to date. • To ensure that the handover is completed when opening and closing Reception. • Supporting work to improve Sustainability credentials and support the Net Zero journey where possible. • Ensuring the safety and security of the building is paramount at all times, including maintaining alarm and building access passes. • Working with the office manager and external suppliers to solve issues within the office in a timely manner e.g. fixing broken facilities and handyman requirements • To ensure H&S procedures are adhered to and the H&S induction is completed by all reception team members. • To oversee the facilities and ad-hoc requests General business support and administration To oversee Ad- hoc requests such as: • Booking, couriers, restaurants, and travel arrangements. • Assisting the HR team by managing the facilities and operational requirements for interviews, new joiner induction and leavers process. • Ensuring that all support and process manuals are reviewed and updated regularly. • Maintaining a good working relationship with our suppliers/vendors, making sure the firm is receiving a good quality service and achieving value for money. • Managing some aspects of Sharepoint and providing ad-hoc support when required. • To oversee the office food and beverage orders • To oversee stock, take and complete close of the month check • To ensure that all food and beverages are to the highest standard and in line with the Vacherin style • Use the correct tools and presentation techniques • Responsible for the smooth and efficient day-to-day operation of the Hospitality service, according to the staff rotas and daily work schedules. • To ensure that all rooms are laid up to the standards required for the following day. • To take direct responsibility for the preparation and supervision of events • Assisting the Office manager with internal/external meeting room booking, room set up and catering for meetings/ workshops, providing ad hoc support as needed. • Ensuring meetings, workshops and events are successful; helping to greet guests, ensuring catering is timely throughout the day, and providing ad-hoc support as required. • Always follow Group and company policies and procedures. • Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment. • Use all work equipment and personal PPE properly and in accordance with training received. • Top ensure that all COSHH and HACCP procedures and methods are reviewed and kept updated. • To report any equipment and or building fabric faults and any hygiene, health and safety hazards to the client using their systems and using CH&CO systems. Professional & Personal Attributes: • Management experience • Enthusiastic, flexible, and positive, interested in and able to make a strong contribution within the wider Business Services team and the firm. • Strives to deliver a consistently high quality of service in all they do, seeking and responding to feedback and looking for continuous ways to improve "how things are done". • Strong organisation and prioritisation skills - ability to manage own time. • Enjoys variety. • Strong interpersonal skills - friendly and highly people-focused, able to build good working and social relationships, good team player. • High attention to detail and ability to work with tight deadlines. • Excellent communication skills, both oral and written. What's in it for you? Working with Vacherin has its perks! People are at the heart of everything we do, so we've developed a range of benefits to keep you happy. Personal Development and Training opportunities Private medical eligibility Eye care A great wellbeing strategy - including access to our Employee Assistance Programme, salary finance Family friendly support Regular social events and communication with our leaders Professional subscriptions Recognition schemes and people awards Long service awards Access to some great high street discount vouchers Cycle to work scheme Vacherin officially formed part of CH&CO Catering Group Ltd in 2021.
Operations Officer, 23 months, Edinburgh, £140 per day Working Hours: 37 Working Arrangements: Onsite Parity Network are delighted to partner with our client, a public sector organisation, who are looking to recruit a Senior Receptionist who can support theOperations & Business Services of a fast paced organisation. Primary responsibilities will include reception duties, support to the records department and effective delivery of operations and business service practices. You will receive a daily rate of £140 and the contract will see you Outside IR35 . I would love to hear from applicants who have experience in a fast-paced environment. Key Responsibilities: Undertake reception duties, including receiving external visitors; Ensure meeting rooms and their facilities, including refreshments, are always fit for use; Ensure office kitchens are stocked with consumables; As required, manage end-to-end travel and accommodation requests in line with approved procedures; Support the Records Custodian in undertaking monthly, or as required, inventory audits; Manage incoming and outgoing mail, including courier services, when required; Ensure all Operations & Business Services trackers are completed and kept up to date; Manage requests from across the Inquiry for office stationery, ensuring this is readily available through working with Finance colleagues; Ensure office equipment is in a state of operational readiness, eg printers are fully stocked with paper/toners; Monitor shared mailboxes, acting on emails received; Maintain and share internal contact distribution lists; Assist, as required, with the smooth running of the Hearings, including but not limited to reception duties, organising refreshments, and lunches; Adhere to established administrative processes, recognising areas for improvement; Your Skills: Proven administrative experience Previous experience of working in front of house roles Positive, can-do attitude, to deliver high levels of service IT literate, with a strong knowledge in Microsoft 365 Ability to collaborate with colleagues and support personnel and management teams Excellent organisational, prioritisation and time management skills Excellent interpersonal, verbal and written communications skills Proven ability to work flexibly, ensure deadlines are met and work under pressure If this sounds like the role for you then do not hesitate to get in touch with me or simply click on the apply button. Role Closes: 9th of May 2024 Parity - Better Decisions: Better People Parity Group plc acts in the capacity of an Employment Agency when providing contract recruitment services. We welcome applications from all sections of society and applicants will be considered on the basis of their suitability for the position At Parity, we are committed to protecting your privacy, we will process and hold your CV and use the information you have provided lawfully and in accordance with our Terms and Conditions and our Privacy Policy which can be found on the website.
Apr 25, 2024
Contractor
Operations Officer, 23 months, Edinburgh, £140 per day Working Hours: 37 Working Arrangements: Onsite Parity Network are delighted to partner with our client, a public sector organisation, who are looking to recruit a Senior Receptionist who can support theOperations & Business Services of a fast paced organisation. Primary responsibilities will include reception duties, support to the records department and effective delivery of operations and business service practices. You will receive a daily rate of £140 and the contract will see you Outside IR35 . I would love to hear from applicants who have experience in a fast-paced environment. Key Responsibilities: Undertake reception duties, including receiving external visitors; Ensure meeting rooms and their facilities, including refreshments, are always fit for use; Ensure office kitchens are stocked with consumables; As required, manage end-to-end travel and accommodation requests in line with approved procedures; Support the Records Custodian in undertaking monthly, or as required, inventory audits; Manage incoming and outgoing mail, including courier services, when required; Ensure all Operations & Business Services trackers are completed and kept up to date; Manage requests from across the Inquiry for office stationery, ensuring this is readily available through working with Finance colleagues; Ensure office equipment is in a state of operational readiness, eg printers are fully stocked with paper/toners; Monitor shared mailboxes, acting on emails received; Maintain and share internal contact distribution lists; Assist, as required, with the smooth running of the Hearings, including but not limited to reception duties, organising refreshments, and lunches; Adhere to established administrative processes, recognising areas for improvement; Your Skills: Proven administrative experience Previous experience of working in front of house roles Positive, can-do attitude, to deliver high levels of service IT literate, with a strong knowledge in Microsoft 365 Ability to collaborate with colleagues and support personnel and management teams Excellent organisational, prioritisation and time management skills Excellent interpersonal, verbal and written communications skills Proven ability to work flexibly, ensure deadlines are met and work under pressure If this sounds like the role for you then do not hesitate to get in touch with me or simply click on the apply button. Role Closes: 9th of May 2024 Parity - Better Decisions: Better People Parity Group plc acts in the capacity of an Employment Agency when providing contract recruitment services. We welcome applications from all sections of society and applicants will be considered on the basis of their suitability for the position At Parity, we are committed to protecting your privacy, we will process and hold your CV and use the information you have provided lawfully and in accordance with our Terms and Conditions and our Privacy Policy which can be found on the website.
Receptionist - Operations Officer, 23 months, Edinburgh, £140 per day Working Hours: 37 Working Arrangement: Onsite Parity Network are delighted to partner with our client, a public sector organisation, who are looking to recruit a Senior Receptionist who can support theOperations & Business Services of a fast paced organisation. Primary responsibilities will include reception duties, support to the records department and effective delivery of operations and business service practices. You will receive a daily rate of £140 and the contract will see you Outside IR35 . I would love to hear from applicants who have experience in a fast-paced environment. Key Responsibilities: Undertake reception duties, including receiving external visitors; Ensure meeting rooms and their facilities, including refreshments, are always fit for use; Ensure office kitchens are stocked with consumables; As required, manage end-to-end travel and accommodation requests in line with approved procedures; Support the Records Custodian in undertaking monthly, or as required, inventory audits; Manage incoming and outgoing mail, including courier services, when required; Ensure all Operations & Business Services trackers are completed and kept up to date; Manage requests from across the Inquiry for office stationery, ensuring this is readily available through working with Finance colleagues; Ensure office equipment is in a state of operational readiness, eg printers are fully stocked with paper/toners; Monitor shared mailboxes, acting on emails received; Maintain and share internal contact distribution lists; Assist, as required, with the smooth running of the Hearings, including but not limited to reception duties, organising refreshments, and lunches; Adhere to established administrative processes, recognising areas for improvement; Your Skills: Proven administrative experience Previous experience of working in front of house roles Positive, can-do attitude, to deliver high levels of service IT literate, with a strong knowledge in Microsoft 365 Ability to collaborate with colleagues and support personnel and management teams Excellent organisational, prioritisation and time management skills Excellent interpersonal, verbal and written communications skills Proven ability to work flexibly, ensure deadlines are met and work under pressure If this sounds like the role for you then do not hesitate to get in touch with me or simply click on the apply button. Role Closes: 9th of May 2024 Parity - Better Decisions: Better People Parity Group plc acts in the capacity of an Employment Agency when providing contract recruitment services. We welcome applications from all sections of society and applicants will be considered on the basis of their suitability for the position At Parity, we are committed to protecting your privacy, we will process and hold your CV and use the information you have provided lawfully and in accordance with our Terms and Conditions and our Privacy Policy which can be found on the website.
Apr 25, 2024
Contractor
Receptionist - Operations Officer, 23 months, Edinburgh, £140 per day Working Hours: 37 Working Arrangement: Onsite Parity Network are delighted to partner with our client, a public sector organisation, who are looking to recruit a Senior Receptionist who can support theOperations & Business Services of a fast paced organisation. Primary responsibilities will include reception duties, support to the records department and effective delivery of operations and business service practices. You will receive a daily rate of £140 and the contract will see you Outside IR35 . I would love to hear from applicants who have experience in a fast-paced environment. Key Responsibilities: Undertake reception duties, including receiving external visitors; Ensure meeting rooms and their facilities, including refreshments, are always fit for use; Ensure office kitchens are stocked with consumables; As required, manage end-to-end travel and accommodation requests in line with approved procedures; Support the Records Custodian in undertaking monthly, or as required, inventory audits; Manage incoming and outgoing mail, including courier services, when required; Ensure all Operations & Business Services trackers are completed and kept up to date; Manage requests from across the Inquiry for office stationery, ensuring this is readily available through working with Finance colleagues; Ensure office equipment is in a state of operational readiness, eg printers are fully stocked with paper/toners; Monitor shared mailboxes, acting on emails received; Maintain and share internal contact distribution lists; Assist, as required, with the smooth running of the Hearings, including but not limited to reception duties, organising refreshments, and lunches; Adhere to established administrative processes, recognising areas for improvement; Your Skills: Proven administrative experience Previous experience of working in front of house roles Positive, can-do attitude, to deliver high levels of service IT literate, with a strong knowledge in Microsoft 365 Ability to collaborate with colleagues and support personnel and management teams Excellent organisational, prioritisation and time management skills Excellent interpersonal, verbal and written communications skills Proven ability to work flexibly, ensure deadlines are met and work under pressure If this sounds like the role for you then do not hesitate to get in touch with me or simply click on the apply button. Role Closes: 9th of May 2024 Parity - Better Decisions: Better People Parity Group plc acts in the capacity of an Employment Agency when providing contract recruitment services. We welcome applications from all sections of society and applicants will be considered on the basis of their suitability for the position At Parity, we are committed to protecting your privacy, we will process and hold your CV and use the information you have provided lawfully and in accordance with our Terms and Conditions and our Privacy Policy which can be found on the website.
Office and Finance Assistant Membership Body Barbican, Central London - 2 Days Office, 1 Day Home Basic Salary £28,000 Pro Rata and Benefits - Holiday 20 Days rising to 25 days year on year, Pension 5% matched contribution, Private Health Insurance cover, Dental Insurance cover, Bi annual medical check-up, Interest-free season ticket loan. Part Time - 3 Days a Week Our client a well-respected and reputable professional membership body based in Central London is currently looking for an Office and Finance Assistant - Part Time Basis - 3 Days a Week JOB PURPOSE To work closely with the Operations Manager in discharging the wider office management duties of the business Provide an effective and efficient administration service to internal team members, R3 members and suppliers. Ensure the Health and Safety processes are in place due to regulations, manage service providers Support Finance processes MAIN DUTIES AND RESPONSIBILITIES To take a leading role in ensuring that effective systems and processes are in place to comply with all Health and Safety regulations. Responsible for ensuring the continued operation of office equipment by; completing preventative maintenance requirements, following manufacturer's instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques. Arranging the disposal of non-general waste (electrical items, hazardous substances etc.) making sure that the membership body is compliant with the relevant regulations. Attending meetings as required by the Operations Manager. Proactively reviewing and maintaining contracts with suppliers and contractors as and when required. Suggest cost effective solutions and changes to improve the office performance. Responsible for maintaining office supplies by; checking stock of office stationery held to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies, liaising with membership body staff to ensure specific requirements for stationery and other items are met. Maintaining office correspondence, including franking, and receiving post, and crafting routine electronic correspondence. Support new joiners and leavers, manage building access permissions and administration. Assist other teams with administrative tasks as required. Maintains customer information confidentially. Performing reception duties for the office, organising meetings, scheduling appointments. Booking business travel arrangements and accommodation. Updating invoices/credit notes from the internal CRM system (OM.Net). Posting bank receipts to debtor's accounts. Dealing with customer invoice/payment queries. Sending statements and chasing outstanding debtors. Processing membership applications and renewals. Processing credit card payments. PERSON SPECIFICATION Proven experience in a related role such as Office Assistant, Receptionist or other relevant position Exceptional leadership, organisational and time management skills Presentation skills and customer services knowledge Outstanding verbal and written communication skills Basic knowledge of accounting procedures and data entry Knowledge of computer programs used in daily office administration functions such as Word, PowerPoint, Excel, Outlook Proficiency in filing and paper management, business correspondence and the ability to handle confidential information Excellent problem-solving skills, the ability to research and an aptitude for helping other people Demonstrable experience of office administration Evidence of effective organisational skills including a sharp focus on attention to detail and accuracy Experience of utilising effective time management skills, with the ability to manage multiple projects simultaneously Proficiency in use of Microsoft Office applications, e.g. Outlook, Word, Excel, PowerPoint Experience of contract management To apply to this role please send your CV Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion. membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.
Feb 26, 2022
Full time
Office and Finance Assistant Membership Body Barbican, Central London - 2 Days Office, 1 Day Home Basic Salary £28,000 Pro Rata and Benefits - Holiday 20 Days rising to 25 days year on year, Pension 5% matched contribution, Private Health Insurance cover, Dental Insurance cover, Bi annual medical check-up, Interest-free season ticket loan. Part Time - 3 Days a Week Our client a well-respected and reputable professional membership body based in Central London is currently looking for an Office and Finance Assistant - Part Time Basis - 3 Days a Week JOB PURPOSE To work closely with the Operations Manager in discharging the wider office management duties of the business Provide an effective and efficient administration service to internal team members, R3 members and suppliers. Ensure the Health and Safety processes are in place due to regulations, manage service providers Support Finance processes MAIN DUTIES AND RESPONSIBILITIES To take a leading role in ensuring that effective systems and processes are in place to comply with all Health and Safety regulations. Responsible for ensuring the continued operation of office equipment by; completing preventative maintenance requirements, following manufacturer's instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques. Arranging the disposal of non-general waste (electrical items, hazardous substances etc.) making sure that the membership body is compliant with the relevant regulations. Attending meetings as required by the Operations Manager. Proactively reviewing and maintaining contracts with suppliers and contractors as and when required. Suggest cost effective solutions and changes to improve the office performance. Responsible for maintaining office supplies by; checking stock of office stationery held to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies, liaising with membership body staff to ensure specific requirements for stationery and other items are met. Maintaining office correspondence, including franking, and receiving post, and crafting routine electronic correspondence. Support new joiners and leavers, manage building access permissions and administration. Assist other teams with administrative tasks as required. Maintains customer information confidentially. Performing reception duties for the office, organising meetings, scheduling appointments. Booking business travel arrangements and accommodation. Updating invoices/credit notes from the internal CRM system (OM.Net). Posting bank receipts to debtor's accounts. Dealing with customer invoice/payment queries. Sending statements and chasing outstanding debtors. Processing membership applications and renewals. Processing credit card payments. PERSON SPECIFICATION Proven experience in a related role such as Office Assistant, Receptionist or other relevant position Exceptional leadership, organisational and time management skills Presentation skills and customer services knowledge Outstanding verbal and written communication skills Basic knowledge of accounting procedures and data entry Knowledge of computer programs used in daily office administration functions such as Word, PowerPoint, Excel, Outlook Proficiency in filing and paper management, business correspondence and the ability to handle confidential information Excellent problem-solving skills, the ability to research and an aptitude for helping other people Demonstrable experience of office administration Evidence of effective organisational skills including a sharp focus on attention to detail and accuracy Experience of utilising effective time management skills, with the ability to manage multiple projects simultaneously Proficiency in use of Microsoft Office applications, e.g. Outlook, Word, Excel, PowerPoint Experience of contract management To apply to this role please send your CV Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion. membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.