Overview Sizewell B is currently the UK's only Pressurised Water Reactor. We are designed to run at full period for a period of 18 months and then shutdown to refuel and complete essential maintenance, this is known as an Outage. The Outage Department prepares, plans and delivers these multi-million pound projects to ensure that Sizewell B delivers maximum power output and continues to provide low-carbon electricity to millions of homes and businesses across the UK. The Outage Management Department consists of two groups: a Delivery Group, preparing and delivering the next outage, and a Multi-Year Group, preparing outages on a long-term look ahead. What you'll be doing You'll be providing administrative functions to the Outage Management department, as well as supporting both Groups coordinators in their role to prepare and conduct future outages, including: Administration functions as required by both group heads within outage management including, but not limited to; the production of documents, meeting scheduling and logistical arrangements, meeting minutes and actions. Support the Outage Management Work Review Group as part of the outage scope control process, and data input the outcomes into the Asset Management Suite, ensuring the scope to be delivered in the upcoming outages is accurately reflected. Pre-Outage Milestone monitoring, reporting and meeting planning Risk Management tracking, such as production of regular downloads from the risk log. Periodic generation of agreed outage scope via Asset Management Suite. Support the development and execution of outage related improvements Provide outage reports as requested Maintain consistent communications between Outage Management and other station departments on outage preparations and other key progress indicators. Support post-outage reviews, in particular capture all scope related OPEX Support the management of CAP process within the department and type actions in the database as required. The Skills Ideally, you'll need the following knowledge, qualifications and experience: Knowledge of a PWR nuclear power plant Professional Secretarial/Administration qualifications Strong IT literacy (experience of using Microsoft Office and M365 packages) Strong administration, organisation and communication qualities Enthusiasm, drive, ownership and the ability to facilitate change Proactive approach to problem resolution Ability to work independently, be proactive in a busy and people orientated environment Key Benefits working with Manpower: 36 days holiday accrual (pro-rata) including bank holidays Company pension scheme Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme Dedicated Manpower Account Specialist to provide support during your assignment If successful, you will be employed by Manpower working on a temporary assignment at our client's site and will need to undergo vetting checks as well as a drug & alcohol test. JBRP1_UKTJ
May 01, 2024
Full time
Overview Sizewell B is currently the UK's only Pressurised Water Reactor. We are designed to run at full period for a period of 18 months and then shutdown to refuel and complete essential maintenance, this is known as an Outage. The Outage Department prepares, plans and delivers these multi-million pound projects to ensure that Sizewell B delivers maximum power output and continues to provide low-carbon electricity to millions of homes and businesses across the UK. The Outage Management Department consists of two groups: a Delivery Group, preparing and delivering the next outage, and a Multi-Year Group, preparing outages on a long-term look ahead. What you'll be doing You'll be providing administrative functions to the Outage Management department, as well as supporting both Groups coordinators in their role to prepare and conduct future outages, including: Administration functions as required by both group heads within outage management including, but not limited to; the production of documents, meeting scheduling and logistical arrangements, meeting minutes and actions. Support the Outage Management Work Review Group as part of the outage scope control process, and data input the outcomes into the Asset Management Suite, ensuring the scope to be delivered in the upcoming outages is accurately reflected. Pre-Outage Milestone monitoring, reporting and meeting planning Risk Management tracking, such as production of regular downloads from the risk log. Periodic generation of agreed outage scope via Asset Management Suite. Support the development and execution of outage related improvements Provide outage reports as requested Maintain consistent communications between Outage Management and other station departments on outage preparations and other key progress indicators. Support post-outage reviews, in particular capture all scope related OPEX Support the management of CAP process within the department and type actions in the database as required. The Skills Ideally, you'll need the following knowledge, qualifications and experience: Knowledge of a PWR nuclear power plant Professional Secretarial/Administration qualifications Strong IT literacy (experience of using Microsoft Office and M365 packages) Strong administration, organisation and communication qualities Enthusiasm, drive, ownership and the ability to facilitate change Proactive approach to problem resolution Ability to work independently, be proactive in a busy and people orientated environment Key Benefits working with Manpower: 36 days holiday accrual (pro-rata) including bank holidays Company pension scheme Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme Dedicated Manpower Account Specialist to provide support during your assignment If successful, you will be employed by Manpower working on a temporary assignment at our client's site and will need to undergo vetting checks as well as a drug & alcohol test. JBRP1_UKTJ
Global Reach Staffing Solutions LTD
Blandford Forum, Dorset
Attention all manufacturing gurus with an eye for optimisation and a passion for planning! We're in search of a talented Technical Administrator to step into a pivotal role focused on strategic planning and process enhancement within our dynamic manufacturing team. Key Responsibilities: Strategic Planning:Spearhead the development and implementation of strategic plans to optimize manufacturing processes, drive efficiency, and boost overall productivity. Data Analysis:Utilize your analytical prowess to dissect data and identify opportunities for improvement, from streamlining workflows to minimizing waste and downtime. Resource Allocation:Take the lead in allocating resources effectively, ensuring that equipment, materials, and manpower are optimized to meet production targets without sacrificing quality. Continuous Improvement:Champion a culture of continuous improvement by fostering collaboration across departments, implementing best practices, and staying abreast of industry trends and technological advancements. Performance Monitoring:Establish robust monitoring mechanisms to track key performance indicators (KPIs) and evaluate the success of implemented strategies, making adjustments as necessary to drive results. Requirements: Proven experience in technical administration or a related role within the manufacturing sector. Strong analytical skills and a data-driven approach to decision-making. Excellent organisational and planning abilities, with a keen attention to detail. Effective communication skills to liaise with stakeholders at all levels and drive alignment towards common goals. A proactive mindset and a passion for driving change and innovation within a manufacturing environment. Why Join? Opportunity to play a pivotal role in shaping the future of our manufacturing operations through strategic planning and optimization initiatives. A Dynamic work environment that encourages creativity, collaboration, and continuous learning. Competitive compensation package and opportunities for career advancement within a growing organization. Don't let this opportunity to become a key player in our manufacturing planning team pass you by! Take the next step in your career journey and apply now to unleash your potential as a Manufacturing Planning Specialist. JBRP1_UKTJ
May 01, 2024
Full time
Attention all manufacturing gurus with an eye for optimisation and a passion for planning! We're in search of a talented Technical Administrator to step into a pivotal role focused on strategic planning and process enhancement within our dynamic manufacturing team. Key Responsibilities: Strategic Planning:Spearhead the development and implementation of strategic plans to optimize manufacturing processes, drive efficiency, and boost overall productivity. Data Analysis:Utilize your analytical prowess to dissect data and identify opportunities for improvement, from streamlining workflows to minimizing waste and downtime. Resource Allocation:Take the lead in allocating resources effectively, ensuring that equipment, materials, and manpower are optimized to meet production targets without sacrificing quality. Continuous Improvement:Champion a culture of continuous improvement by fostering collaboration across departments, implementing best practices, and staying abreast of industry trends and technological advancements. Performance Monitoring:Establish robust monitoring mechanisms to track key performance indicators (KPIs) and evaluate the success of implemented strategies, making adjustments as necessary to drive results. Requirements: Proven experience in technical administration or a related role within the manufacturing sector. Strong analytical skills and a data-driven approach to decision-making. Excellent organisational and planning abilities, with a keen attention to detail. Effective communication skills to liaise with stakeholders at all levels and drive alignment towards common goals. A proactive mindset and a passion for driving change and innovation within a manufacturing environment. Why Join? Opportunity to play a pivotal role in shaping the future of our manufacturing operations through strategic planning and optimization initiatives. A Dynamic work environment that encourages creativity, collaboration, and continuous learning. Competitive compensation package and opportunities for career advancement within a growing organization. Don't let this opportunity to become a key player in our manufacturing planning team pass you by! Take the next step in your career journey and apply now to unleash your potential as a Manufacturing Planning Specialist. JBRP1_UKTJ
Compliance Co-Ordinator Permanent £25,000 - £27,000 Chippenham Our client is one of the largest Fleet Services companies in the world. As a global business, they offer a fully outsourced, end-to-end finance lease, vehicle management and electric vehicle solution. Due to the continues growth within the company, they are looking for a Compliance Co-Ordinator to join the team in Chippenham. What we need: Proactively monitor all compliance schedules for all vehicle types. Outbound chase all compliance bookings liaising with vendors, drivers, and customers. Ensure all required job types are booked within the specified date or date range. Ensure all data is updated in a timely and accurate manner. Highlight any incorrect contact data to specified account contact. Ensure any slippage is reported to fleet contact and account contact. Confirm booking dates to all parties. Act as point of contact for other departments for any changes in bookings or information needed. Follow up all bookings to ensure completion and pass. Assist with gathering any documents required as proof of completion. Relevant Work Experience: Experience of O'licence requirements- MOTs, PMIs, Laden Brake Tests, Tachograph Calibrations, Loler certification essential. Ability to demonstrate experience and understanding of various inspection intervals and scheduling of events. Experience of working in a transport team/ department with exposure to planning and service scheduling- essential. Experience of administering a fleet of HGVs- essential. Experience of transport planning/ scheduling- desirable. Experience of working within a customer service-related role is essential, ideally in a service or contact centre environment. Experience of working within a pressurised environment, with the ability to remain calm, empathetic, and professional in difficult situations. Comfortable working to targets and deadlines. Company Benefits include: • 25 days annual holiday entitlement + Birthday + Bank Holidays. • Private Health cover for employees. • Free parking. • Support for further education / employee development. And much more! For more information on this role, please contact Kieren Provis on or send a copy of your CV to Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. For details of other opportunities available within your chosen field please visit our website Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors. JBRP1_UKTJ
May 01, 2024
Full time
Compliance Co-Ordinator Permanent £25,000 - £27,000 Chippenham Our client is one of the largest Fleet Services companies in the world. As a global business, they offer a fully outsourced, end-to-end finance lease, vehicle management and electric vehicle solution. Due to the continues growth within the company, they are looking for a Compliance Co-Ordinator to join the team in Chippenham. What we need: Proactively monitor all compliance schedules for all vehicle types. Outbound chase all compliance bookings liaising with vendors, drivers, and customers. Ensure all required job types are booked within the specified date or date range. Ensure all data is updated in a timely and accurate manner. Highlight any incorrect contact data to specified account contact. Ensure any slippage is reported to fleet contact and account contact. Confirm booking dates to all parties. Act as point of contact for other departments for any changes in bookings or information needed. Follow up all bookings to ensure completion and pass. Assist with gathering any documents required as proof of completion. Relevant Work Experience: Experience of O'licence requirements- MOTs, PMIs, Laden Brake Tests, Tachograph Calibrations, Loler certification essential. Ability to demonstrate experience and understanding of various inspection intervals and scheduling of events. Experience of working in a transport team/ department with exposure to planning and service scheduling- essential. Experience of administering a fleet of HGVs- essential. Experience of transport planning/ scheduling- desirable. Experience of working within a customer service-related role is essential, ideally in a service or contact centre environment. Experience of working within a pressurised environment, with the ability to remain calm, empathetic, and professional in difficult situations. Comfortable working to targets and deadlines. Company Benefits include: • 25 days annual holiday entitlement + Birthday + Bank Holidays. • Private Health cover for employees. • Free parking. • Support for further education / employee development. And much more! For more information on this role, please contact Kieren Provis on or send a copy of your CV to Omega Resource Group is acting as an Employment Agency in relation to this vacancy. Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors. For details of other opportunities available within your chosen field please visit our website Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors. JBRP1_UKTJ
Company Description Culina Logistics provides integrated supply chain services and expertise for food & drink products that require strict refrigerated temperatures. At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive A place where you're valued, challenged, and inspired! Job Description Our Haverhill site have an exciting opportunity for a Goods In Administrator to join their team. This role is a full time, 4 month fixed term contract. As a Goods in Administrator you will be responsible for ensuring goods in vehicles are booked, tipped and monitored in a timely, effective and accurate manner. Salary: £25,200 per annum, plus £2,080 night shift premium. Working hours: 4 on 4 off, 7pm-7am. Key Duties of Goods In Administrator: Full control of booking in vehicles to allocated times according to the booking schedule. Ensure all data is logged correctly and accurately on the Goods schedule. Control the releasing of PANs to the correct booking references in a timely and accurate manor. Ensure all GRN's and paperwork are filed correctly. Manage all returns from customers accordingly. Accurately complete daily reporting. Correctly distribute all relevant paperwork to other departments. Ensure an understandable and accurate handover is given at the end of each shift. Other administrative tasks as determined from time to time by the Stock & Administration Manager. Manage all client queries in a timely and professional manner and to the satisfaction of the customer. Ensuring client reports are accurate and communicated in accordance with agreed timeframes. Qualifications Attention to detail/accuracy. Planning and organising skills, high level of numeracy. Strong communication skills in order to deliver accurate information. Effectively prioritise work load in order to meet set deadlines. Able to work as part of a team or individually. Able to work effectively and communicate to the correct level. Be professional, approachable and helpful to ensure smooth running of the general operation. Additional Information As part of our drive to make Culina Logistics a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers. Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives. Our People are the driving force behind our success, which is why we offer a wide range of benefits which include: Annual Leave - Competitive holiday entitlement. Pension scheme - We want colleagues to enjoy a comfortable retirements so we offer agreat contribution of 4% employee and 4% employer. Life Assurance - 2 x your annual salary. Wellness - Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year. Eye Care Vouchers - We can provide you with substantial savings with free eye tests and discounts on prescription glasses. Reward & Recognition - We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards. Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings! If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our ! JBRP1_UKTJ
May 01, 2024
Full time
Company Description Culina Logistics provides integrated supply chain services and expertise for food & drink products that require strict refrigerated temperatures. At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive A place where you're valued, challenged, and inspired! Job Description Our Haverhill site have an exciting opportunity for a Goods In Administrator to join their team. This role is a full time, 4 month fixed term contract. As a Goods in Administrator you will be responsible for ensuring goods in vehicles are booked, tipped and monitored in a timely, effective and accurate manner. Salary: £25,200 per annum, plus £2,080 night shift premium. Working hours: 4 on 4 off, 7pm-7am. Key Duties of Goods In Administrator: Full control of booking in vehicles to allocated times according to the booking schedule. Ensure all data is logged correctly and accurately on the Goods schedule. Control the releasing of PANs to the correct booking references in a timely and accurate manor. Ensure all GRN's and paperwork are filed correctly. Manage all returns from customers accordingly. Accurately complete daily reporting. Correctly distribute all relevant paperwork to other departments. Ensure an understandable and accurate handover is given at the end of each shift. Other administrative tasks as determined from time to time by the Stock & Administration Manager. Manage all client queries in a timely and professional manner and to the satisfaction of the customer. Ensuring client reports are accurate and communicated in accordance with agreed timeframes. Qualifications Attention to detail/accuracy. Planning and organising skills, high level of numeracy. Strong communication skills in order to deliver accurate information. Effectively prioritise work load in order to meet set deadlines. Able to work as part of a team or individually. Able to work effectively and communicate to the correct level. Be professional, approachable and helpful to ensure smooth running of the general operation. Additional Information As part of our drive to make Culina Logistics a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers. Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives. Our People are the driving force behind our success, which is why we offer a wide range of benefits which include: Annual Leave - Competitive holiday entitlement. Pension scheme - We want colleagues to enjoy a comfortable retirements so we offer agreat contribution of 4% employee and 4% employer. Life Assurance - 2 x your annual salary. Wellness - Via our Employee Assistance Programmewe offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year. Eye Care Vouchers - We can provide you with substantial savings with free eye tests and discounts on prescription glasses. Reward & Recognition - We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards. Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings! If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our ! JBRP1_UKTJ
Contracts Manager Facilities Management The primary role of the Contracts / Account Manager will be to lead client accounts within our busy Contracts Department. The Contracts / Account Manager will ensure that their allocated projects are run efficiently and profitably ensuring full compliance to all contract conditions. The most critical conditions being that all work is completed to a high standard, in a safe working manner, within programme and to the total satisfaction of their client(s). Duties and responsibilities include: Reporting to the Managing Director with the responsibility for the day-to-day running of a small team consisting of Directors, Assistant Managers, Administration staff and most importantly sub-contractors. Daily routine involves: Overseeing and managing Project Managers, Assistant/Trainee Managers, Site Supervisors, Administrator and associated direct trade and sub-contractor operatives. To develop and grow a portfolio of major accounts in terms of revenue generation, improved net earnings and profit growth in line with business targets. To be competent in the understanding of the contract design and construction drawings. Relay/discuss relevant information with the client, their agent or on-site personnel. Overseeing and Managing specialist domestic and nominated sub-contractors. Enforcing and monitoring Health & Safety practices and CDM Regulations on site. Attendance of regular site meetings with client, architect, quantity surveyor, planning supervisor etc. Overseeing and preparation of contactors reports for site meetings. Overseeing and preparation of contract programmes & progress reports. Pricing and agreeing instructions with the client or clients agent. Formulating valuations and final accounts. Desirable Criteria IOSH Managing Safely/NEBOSH. Management Qualifications. M&E Qualifications. Project Management / QS Qualifications. Additional pay: Bonus scheme Performance bonus Benefits: Company pension Life insurance On-site parking Schedule: Monday to Friday JBRP1_UKTJ
May 01, 2024
Full time
Contracts Manager Facilities Management The primary role of the Contracts / Account Manager will be to lead client accounts within our busy Contracts Department. The Contracts / Account Manager will ensure that their allocated projects are run efficiently and profitably ensuring full compliance to all contract conditions. The most critical conditions being that all work is completed to a high standard, in a safe working manner, within programme and to the total satisfaction of their client(s). Duties and responsibilities include: Reporting to the Managing Director with the responsibility for the day-to-day running of a small team consisting of Directors, Assistant Managers, Administration staff and most importantly sub-contractors. Daily routine involves: Overseeing and managing Project Managers, Assistant/Trainee Managers, Site Supervisors, Administrator and associated direct trade and sub-contractor operatives. To develop and grow a portfolio of major accounts in terms of revenue generation, improved net earnings and profit growth in line with business targets. To be competent in the understanding of the contract design and construction drawings. Relay/discuss relevant information with the client, their agent or on-site personnel. Overseeing and Managing specialist domestic and nominated sub-contractors. Enforcing and monitoring Health & Safety practices and CDM Regulations on site. Attendance of regular site meetings with client, architect, quantity surveyor, planning supervisor etc. Overseeing and preparation of contactors reports for site meetings. Overseeing and preparation of contract programmes & progress reports. Pricing and agreeing instructions with the client or clients agent. Formulating valuations and final accounts. Desirable Criteria IOSH Managing Safely/NEBOSH. Management Qualifications. M&E Qualifications. Project Management / QS Qualifications. Additional pay: Bonus scheme Performance bonus Benefits: Company pension Life insurance On-site parking Schedule: Monday to Friday JBRP1_UKTJ
Are you someone who exudes positivity? Do you like to be the go-to person and a represent the business to the highest standards? If you are meticulous and have a passion for supporting clients and colleagues. Then this could be the perfect role for you? This is great opportunity for an individual who is looking for a diverse administration role as a Service Administrator , this is working for a successful organisation with longstanding employees who always look to recruit within. You will be responsible for managing the day to day activities of the service department, managing engineers workload, communicate with customers and ensuring all relevant paperwork is up to date. Responsibilities: First point of call for all in-bound calls Communicate to customers and suppliers via phone call and email Making sure calls are answered in a timely manner Manage service requests The efficient planning of all engineers and workloads Making sure service job reports are sent in daily Always being proactive when engineers need support Working closely with the Regional Service Managers What we are looking for: Can manage a high workload and work well under pressure Able to action in a customer centric manner Excellent communication Be able to follow processes with high attention to detail Friendly and approachable Benefits: £25,000 to £26,000 Private Medical Monday to Friday Life assurance Income protection 25 days holiday plus bank holidays and an extra 3 days for Christmas shut down. Fantastic pension scheme If this sounds like the role for you and your skillset aligns with the above, please apply today! Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Apr 30, 2024
Full time
Are you someone who exudes positivity? Do you like to be the go-to person and a represent the business to the highest standards? If you are meticulous and have a passion for supporting clients and colleagues. Then this could be the perfect role for you? This is great opportunity for an individual who is looking for a diverse administration role as a Service Administrator , this is working for a successful organisation with longstanding employees who always look to recruit within. You will be responsible for managing the day to day activities of the service department, managing engineers workload, communicate with customers and ensuring all relevant paperwork is up to date. Responsibilities: First point of call for all in-bound calls Communicate to customers and suppliers via phone call and email Making sure calls are answered in a timely manner Manage service requests The efficient planning of all engineers and workloads Making sure service job reports are sent in daily Always being proactive when engineers need support Working closely with the Regional Service Managers What we are looking for: Can manage a high workload and work well under pressure Able to action in a customer centric manner Excellent communication Be able to follow processes with high attention to detail Friendly and approachable Benefits: £25,000 to £26,000 Private Medical Monday to Friday Life assurance Income protection 25 days holiday plus bank holidays and an extra 3 days for Christmas shut down. Fantastic pension scheme If this sounds like the role for you and your skillset aligns with the above, please apply today! Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
This is a fabulous opportunity to work for an award-winning educational establishment, with an outstanding reputation. The Administrator will provide essential support across the Operations department as well as other areas of the school as required. The role will suit candidates with high calibre organisational and administrative skills, who have excellent attention to detail, good communication skills, are fast learners, adaptable and flexible to work on multiple tasks, accurate in recording information, are comfortable multi-tasking and are as equally at home doing data entry as undertaking more complex planning and scheduling tasks or communicating with parents. PLEASE NOTE: The School Administrator works approximately 34 weeks per year (term time), plus an additional 8 weeks outside of term time (according to the needs of the school and as directed by the Director of Operations). The normal working hours for the role will be 8:30am-4:30pm Monday to Friday, though you may be called on to cover for absent colleagues outside of these times (up to 6:00pm). As with all staff, there might be an occasional need for Saturday morning working, or evening working for parents' evening, plays or concerts. Specific Responsibilities The successful candidate will be open to adjusting their duties accordingly and happy to be deployed to whichever section of the school requires support. Below are examples of some of the duties which are currently included: Administration: Administrative support to the Co-curricular Lead and Director of Operations in the termly sign-up process for clubs and activities, processing changes to membership during the term, auditing attendance registers for billing and correspondence with parents including managing the enquiries inbox Website Portal and School Database: Working with the Data and Applications Administrator to administer the school's communication system with parents, liaising with teaching staff regarding content, setting up and monitoring reply forms, publishing the online calendar and keeping it up to date, publishing notices and reminders and updating reference information pages on the Parent Portal. Administration and maintenance of data in the school's centralised database. Documentation Management: Providing support to the Senior Management Team in administering the process for the review and publishing of policies and procedures, to support inspection readiness; housekeeping of the Staff Handbook and maintenance of the version control log in the Documentation Catalogue. General School Administration: The Administrator will be keen to be flexible and adaptable to take on a wide variety of other tasks as indicated by the Director of Operations, such as the allocation of lockers to pupils at the start of each academic year, the termly production of pupil timetables, assisting with the maintenance of the alumni database and covering for absent staff at reception. Person Specification The successful candidate will be able to demonstrate some or all of the following: Experience in a relevant, similar position or the ability to demonstrate the required competencies to fulfil the duties of the role as outlined Very strong organisational and administrative skills Excellent attention to detail and high numeracy and literacy skills Excellent accuracy in data entry Strong IT skills or the willingness to acquire them with the support of the school The ability to learn quickly and a willingness to adapt, be flexible and happy to be deployed across the school An ability to work well under time pressure, prioritise and multi-task A capacity to work in a team and also to be self-managing An ability to communicate effectively with a range of stakeholders including staff and parents A commitment to the school's educational ethos and aims The willingness to undertake any training funded by the school A commitment to safeguarding and promoting the welfare of both colleagues and pupils To Apply Please send a covering letter together with a copy of your CV in MS Word
Apr 30, 2024
Full time
This is a fabulous opportunity to work for an award-winning educational establishment, with an outstanding reputation. The Administrator will provide essential support across the Operations department as well as other areas of the school as required. The role will suit candidates with high calibre organisational and administrative skills, who have excellent attention to detail, good communication skills, are fast learners, adaptable and flexible to work on multiple tasks, accurate in recording information, are comfortable multi-tasking and are as equally at home doing data entry as undertaking more complex planning and scheduling tasks or communicating with parents. PLEASE NOTE: The School Administrator works approximately 34 weeks per year (term time), plus an additional 8 weeks outside of term time (according to the needs of the school and as directed by the Director of Operations). The normal working hours for the role will be 8:30am-4:30pm Monday to Friday, though you may be called on to cover for absent colleagues outside of these times (up to 6:00pm). As with all staff, there might be an occasional need for Saturday morning working, or evening working for parents' evening, plays or concerts. Specific Responsibilities The successful candidate will be open to adjusting their duties accordingly and happy to be deployed to whichever section of the school requires support. Below are examples of some of the duties which are currently included: Administration: Administrative support to the Co-curricular Lead and Director of Operations in the termly sign-up process for clubs and activities, processing changes to membership during the term, auditing attendance registers for billing and correspondence with parents including managing the enquiries inbox Website Portal and School Database: Working with the Data and Applications Administrator to administer the school's communication system with parents, liaising with teaching staff regarding content, setting up and monitoring reply forms, publishing the online calendar and keeping it up to date, publishing notices and reminders and updating reference information pages on the Parent Portal. Administration and maintenance of data in the school's centralised database. Documentation Management: Providing support to the Senior Management Team in administering the process for the review and publishing of policies and procedures, to support inspection readiness; housekeeping of the Staff Handbook and maintenance of the version control log in the Documentation Catalogue. General School Administration: The Administrator will be keen to be flexible and adaptable to take on a wide variety of other tasks as indicated by the Director of Operations, such as the allocation of lockers to pupils at the start of each academic year, the termly production of pupil timetables, assisting with the maintenance of the alumni database and covering for absent staff at reception. Person Specification The successful candidate will be able to demonstrate some or all of the following: Experience in a relevant, similar position or the ability to demonstrate the required competencies to fulfil the duties of the role as outlined Very strong organisational and administrative skills Excellent attention to detail and high numeracy and literacy skills Excellent accuracy in data entry Strong IT skills or the willingness to acquire them with the support of the school The ability to learn quickly and a willingness to adapt, be flexible and happy to be deployed across the school An ability to work well under time pressure, prioritise and multi-task A capacity to work in a team and also to be self-managing An ability to communicate effectively with a range of stakeholders including staff and parents A commitment to the school's educational ethos and aims The willingness to undertake any training funded by the school A commitment to safeguarding and promoting the welfare of both colleagues and pupils To Apply Please send a covering letter together with a copy of your CV in MS Word
We are currently looking to appoint an Administration Team Leader in partnership with an SME family run business based in Watford. As the Administration Team Leader, your role will involve overseeing and managing a small team of administrators to ensure smooth and efficient operations of the administrative processes whilst also being hands on in the day to day sales administration This role will be ideally suited to someone with excellent organisational, communication, and problem-solving skills. Salary: £35,000 - £45,000 (DOE) Benefits: 25 days holiday + Statutory, Pension Hours: Monday to Friday 07:30am-4:30pm (office based) Training & Future Options: At their company, they are committed to providing ongoing training and development opportunities to help you excel in your role. Future progression within the company may be available based on organisational needs. Responsibilities and duties: Planning and coordinating administrative procedures and systems and devising ways to streamline processes and improve productivity (SLA's etc) Assessing customer service performance and provide feedback, coaching and guidance to ensure maximum effectiveness Managing and developing a small team of administrators. Including regular 1-2-1's and performance reviews Handling incoming customer calls & enquiries, ensuring customer needs are met with follow up accordingly Processing sales orders, liaising with internal departments such as purchasing, operations and projects Creating works orders for the production team, with high levels of accuracy Creating new customer accounts on the system, with relevant checks and information provided Requirements: Previous experience of a similar role, managing a team within an SME environment Ideal experience would come from a technical industry such as manufacturing, specifications, construction or interior contracting Excellent organisational and time management skills Strong communication and interpersonal skills Proficiency in MS Office packages and CRM/ERP systems Attention to detail and ability to handle multiple tasks simultaneously Proactive and able to identify and address issues efficiently Flexibility and ability to adapt to changing priorities
Apr 30, 2024
Full time
We are currently looking to appoint an Administration Team Leader in partnership with an SME family run business based in Watford. As the Administration Team Leader, your role will involve overseeing and managing a small team of administrators to ensure smooth and efficient operations of the administrative processes whilst also being hands on in the day to day sales administration This role will be ideally suited to someone with excellent organisational, communication, and problem-solving skills. Salary: £35,000 - £45,000 (DOE) Benefits: 25 days holiday + Statutory, Pension Hours: Monday to Friday 07:30am-4:30pm (office based) Training & Future Options: At their company, they are committed to providing ongoing training and development opportunities to help you excel in your role. Future progression within the company may be available based on organisational needs. Responsibilities and duties: Planning and coordinating administrative procedures and systems and devising ways to streamline processes and improve productivity (SLA's etc) Assessing customer service performance and provide feedback, coaching and guidance to ensure maximum effectiveness Managing and developing a small team of administrators. Including regular 1-2-1's and performance reviews Handling incoming customer calls & enquiries, ensuring customer needs are met with follow up accordingly Processing sales orders, liaising with internal departments such as purchasing, operations and projects Creating works orders for the production team, with high levels of accuracy Creating new customer accounts on the system, with relevant checks and information provided Requirements: Previous experience of a similar role, managing a team within an SME environment Ideal experience would come from a technical industry such as manufacturing, specifications, construction or interior contracting Excellent organisational and time management skills Strong communication and interpersonal skills Proficiency in MS Office packages and CRM/ERP systems Attention to detail and ability to handle multiple tasks simultaneously Proactive and able to identify and address issues efficiently Flexibility and ability to adapt to changing priorities
Supply Planning AdministratorMonday - Friday 09:00 - 17:00£12PH - Weekly pay - TemporaryHYBRIDTo apply for this role YOU MUST be advanced in excel.Are you looking for a new challenge? Do you thrive in a busy working environment? If so we would love to hear from you!As our client continues to grow, they are excited to be adding to their Supply Planning team. The Supply Planning team are responsible for ensuring optimal inventory levels to support the sales demands in rapidly growing European business. We are on the lookout for hard working, motivated candidates who are looking to take the next step in their career.WHAT YOU WILL BE DOING: Ensure that containers are routed to enable stock to be in the correct place for future orders and optimize the utilization of storage Balance stock between B2B and B2C sub-inventories to enable both channels to achieve sales plan Liaise and coordinate with Sales/Order Management/Inbound Logistics and Country Logistics teams to ensure transparent communication and smooth flow of goods from Inbound to Customer Collaborate with various business stakeholders across the organization to gather relevant data Be the first point of contact for stock in and Inventory queriesATTRIBUTES & SKILLS: Ability to multi-task and time manage independently; ability to adapt to a fast-paced and dynamic environment Knowledge/experience of operating within a Supply Chain/Planning function an advantage Strong attention to detail and follow-through skills Good MS Excel and PowerPoint; Domo knowledge an advantage An entrepreneurial spirit and comfort working in a dynamic, fun, fast-paced environment. A team oriented and collaborative approach. Proven results building effective long-term relationships at all levels, internally and externally, and go the extra mile for customers. Ability to communicate for impact, both in writing and verbally. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
Apr 30, 2024
Full time
Supply Planning AdministratorMonday - Friday 09:00 - 17:00£12PH - Weekly pay - TemporaryHYBRIDTo apply for this role YOU MUST be advanced in excel.Are you looking for a new challenge? Do you thrive in a busy working environment? If so we would love to hear from you!As our client continues to grow, they are excited to be adding to their Supply Planning team. The Supply Planning team are responsible for ensuring optimal inventory levels to support the sales demands in rapidly growing European business. We are on the lookout for hard working, motivated candidates who are looking to take the next step in their career.WHAT YOU WILL BE DOING: Ensure that containers are routed to enable stock to be in the correct place for future orders and optimize the utilization of storage Balance stock between B2B and B2C sub-inventories to enable both channels to achieve sales plan Liaise and coordinate with Sales/Order Management/Inbound Logistics and Country Logistics teams to ensure transparent communication and smooth flow of goods from Inbound to Customer Collaborate with various business stakeholders across the organization to gather relevant data Be the first point of contact for stock in and Inventory queriesATTRIBUTES & SKILLS: Ability to multi-task and time manage independently; ability to adapt to a fast-paced and dynamic environment Knowledge/experience of operating within a Supply Chain/Planning function an advantage Strong attention to detail and follow-through skills Good MS Excel and PowerPoint; Domo knowledge an advantage An entrepreneurial spirit and comfort working in a dynamic, fun, fast-paced environment. A team oriented and collaborative approach. Proven results building effective long-term relationships at all levels, internally and externally, and go the extra mile for customers. Ability to communicate for impact, both in writing and verbally. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
Business Administration Apprenticeship Tutor Permanent Full Time - Lancashire, North West £27k plus company car, excellent holidays, support, healthcare,amazing privileges benefits package, 2pm finish on Fridays, company events, CPD, support, training, 22 days holidays rising to 27 after your first year plus bank holidays Due to our clients continued success they are now looking to add to their first class team and appoint an experienced Business Administration Tutor or candidates with extensive experience in an administrative role. The successful applicant will deliver training to apprentices in the workplace, primarily the Business Administrator standard. Reporting to the Apprenticeship Manager, the role will be to deliver innovative teaching and learning sessions to all allocated apprentices. This encompasses training, coaching, support, planning, monitoring and formal reviewing of the apprentice's progress from the start through to the end point assessment This is an exciting opportunity for a talented individual to join a top-quality Training Provider with a proven track record in the Training and Development sector. We are looking to employ an individual to deliver our clients Level 3 Business Administrator Standard with the following qualities: A Business Administration background. Focused on developing the potential in people. Personable and engaging. Organised and motivated. Enthusiastic and professional. Good maths, English and ICT skills. An existing teaching/assessor qualification would be an advantage but is not essential as training will be provided. The role will include high quality training, coaching, support, planning, monitoring and formal reviewing of the apprentice's progress from the start through to the end point assessment. You will be required to identify opportunities to bring in more vacancies and work with other departments to ensure the overall success of the business. To apply for the role of Business Administration Apprenticeship Tutor Lancashire please email your cv to Tina Lacey Recruitment is a specialist recruitment agency dedicated to the skills, training and welfare to work sectors nationally. We are committed to giving full free pre-interview advice and guidance right throughout the interview process.
Apr 30, 2024
Full time
Business Administration Apprenticeship Tutor Permanent Full Time - Lancashire, North West £27k plus company car, excellent holidays, support, healthcare,amazing privileges benefits package, 2pm finish on Fridays, company events, CPD, support, training, 22 days holidays rising to 27 after your first year plus bank holidays Due to our clients continued success they are now looking to add to their first class team and appoint an experienced Business Administration Tutor or candidates with extensive experience in an administrative role. The successful applicant will deliver training to apprentices in the workplace, primarily the Business Administrator standard. Reporting to the Apprenticeship Manager, the role will be to deliver innovative teaching and learning sessions to all allocated apprentices. This encompasses training, coaching, support, planning, monitoring and formal reviewing of the apprentice's progress from the start through to the end point assessment This is an exciting opportunity for a talented individual to join a top-quality Training Provider with a proven track record in the Training and Development sector. We are looking to employ an individual to deliver our clients Level 3 Business Administrator Standard with the following qualities: A Business Administration background. Focused on developing the potential in people. Personable and engaging. Organised and motivated. Enthusiastic and professional. Good maths, English and ICT skills. An existing teaching/assessor qualification would be an advantage but is not essential as training will be provided. The role will include high quality training, coaching, support, planning, monitoring and formal reviewing of the apprentice's progress from the start through to the end point assessment. You will be required to identify opportunities to bring in more vacancies and work with other departments to ensure the overall success of the business. To apply for the role of Business Administration Apprenticeship Tutor Lancashire please email your cv to Tina Lacey Recruitment is a specialist recruitment agency dedicated to the skills, training and welfare to work sectors nationally. We are committed to giving full free pre-interview advice and guidance right throughout the interview process.
Senior Secretary/Administrator for Corporate Governance Location- Maidstone, Kent (must live close to this area to apply) 37. 5 hours per week, Monday to Friday Hybrid working, must be happy to attend the office and cover two sites as well as working from home Parking on site and bus service between sites provided Pay rate £18.10 to £21.80 per hour (DOE) To start ASAP 3 Months Temporary role Job summary for the Senior Secretary/Administrator role- The Governance Officer (Senior Secretary/Administrator) will support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation and Trust Constitution. The role will ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members. The Post holder will provide comprehensive administrative service to the Board Sub committees as required. The post holder will be expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations. The post holder must be able to embrace working in a dynamic and demanding office environment, while maintaining a high level of focus and attention to detail on specific tasks. Working relationships for the Senior Secretary/Administrator Work as a team member with personal, telephone, virtual and e-mail contact on a daily basis with the Trust Management office team, and all persons with working relationships with the Executive Directors, other NHS organisations' representatives, as well as patients and members of the public, as required. Budget responsibilities : To support the Trust Secretary in ensuring expenditure is within the department's budget. Key Responsibilities required for the Senior Secretary/Administrator- Communication and Relationship Skills Provide high quality and effective methods of communication across the Trust including the Trust Board members ensuring effective arrangements are in place for the Board to communicate and engage effectively with Key stakeholders. Ensure that there is appropriate information flow within and between the Trust Board, its Sub-committees and other stakeholders. Ensure that reports, supporting papers, minutes and action logs are available as required using advance keyboard skills in the compilation of these documents for each Committee. Build and maintain positive working relationships within and outside the Trust to support the effective functioning of the Corporate Services office. Required to deal with a diverse range of difficult and distressing situations on a regular basis, requiring resilience and emotional effort. Knowledge, Training and Experience Ensure that the Trust Board Sub-committee meetings are managed effectively to provide good governance; administering of these meetings including the collation of papers; minute taking at the meetings; drafting agendas; producing action trackers and other related matters supporting each Committee chair as required. Ensure that procedures are followed for the management and control of documentation across the Trust for reporting to Sub-Committees and onwards to the Trust Board. Review and reprioritise workload independently in line with unplanned changes and conflicting priorities. Analytical Skills Produce high quality written material including presentations, reports, letters, and papers for governance reporting through the Trust Board Sub-committees. Assist with information returns to external organisations such as the external auditors. Ensure Sub-committee papers are prepared and coordinated in line with best practice governance principles. Sense and accuracy check high level and detailed reports prior to publication in meetings packs. Ensure meetings are organised and run in accordance with the constitution and provide advice on the conduct of meetings. Use autonomous discretion as to when to involve Executive Directors, senior managers, including the Chair and Chief Executive, in service-related issues. Planning and Organisational Skills Organise and plan the workload of the Trust Board Sub-Committees ensuring that the arrangements for meetings are managed effectively. This can include complex matters which require adjustment according to changing situations. Ensure that relevant meeting material is available, and that workflow is scheduled to ensure deadlines are met. Organise complex activities across Departments within the Trust and other external Agencies. Produce forward planning documentation such as Trust Board Sub-Committee annual work plans in line with statutory requirements, the constitution, reservation of powers and scheme of delegation, and committee terms of reference. Support the development of administrative arrangements that support the business of the Board Sub-committees allowing them to function efficiently and effectively. Assist with required reporting to the Board and Sub-Committees. Assist with the producing of the Trust Annual Report and the organisation of the Trust Annual Member/General Meeting. Provide cover (annual leave and other absence) for other members of the Trust Secretary team. Qualifications:- Degree educated desirable Member of the Institute of Chartered Secretaries desirable ICSA or equivalent Skills:- MS Office proficient in reports, using TEAMS, Web portals, Taking accurate professional quality Minutes (Board of committee level) , High accuracy typing skills, Excellent communication skills both written and verbal Corporate governance experience would be desirable
Apr 30, 2024
Full time
Senior Secretary/Administrator for Corporate Governance Location- Maidstone, Kent (must live close to this area to apply) 37. 5 hours per week, Monday to Friday Hybrid working, must be happy to attend the office and cover two sites as well as working from home Parking on site and bus service between sites provided Pay rate £18.10 to £21.80 per hour (DOE) To start ASAP 3 Months Temporary role Job summary for the Senior Secretary/Administrator role- The Governance Officer (Senior Secretary/Administrator) will support the Deputy Trust Secretary and the Trust Secretary in delivering the highest standards of corporate governance in the Trust, ensuring compliance with the regulatory framework, Trust licence, relevant legislation and Trust Constitution. The role will ensure that meetings of the Board Sub-committees are run efficiently and effectively by providing comprehensive administrative support including minute taking and being a key contact for Committee members. The Post holder will provide comprehensive administrative service to the Board Sub committees as required. The post holder will be expected to work on their own authority and initiative, prioritising their own time to ensure that deadlines are met, and work in collaboration with the Chair, Non-Executive Directors, Chief Executive and Executive Directors of the Trust, Executive Assistants supporting the Executive Team, and partnership organisations. The post holder must be able to embrace working in a dynamic and demanding office environment, while maintaining a high level of focus and attention to detail on specific tasks. Working relationships for the Senior Secretary/Administrator Work as a team member with personal, telephone, virtual and e-mail contact on a daily basis with the Trust Management office team, and all persons with working relationships with the Executive Directors, other NHS organisations' representatives, as well as patients and members of the public, as required. Budget responsibilities : To support the Trust Secretary in ensuring expenditure is within the department's budget. Key Responsibilities required for the Senior Secretary/Administrator- Communication and Relationship Skills Provide high quality and effective methods of communication across the Trust including the Trust Board members ensuring effective arrangements are in place for the Board to communicate and engage effectively with Key stakeholders. Ensure that there is appropriate information flow within and between the Trust Board, its Sub-committees and other stakeholders. Ensure that reports, supporting papers, minutes and action logs are available as required using advance keyboard skills in the compilation of these documents for each Committee. Build and maintain positive working relationships within and outside the Trust to support the effective functioning of the Corporate Services office. Required to deal with a diverse range of difficult and distressing situations on a regular basis, requiring resilience and emotional effort. Knowledge, Training and Experience Ensure that the Trust Board Sub-committee meetings are managed effectively to provide good governance; administering of these meetings including the collation of papers; minute taking at the meetings; drafting agendas; producing action trackers and other related matters supporting each Committee chair as required. Ensure that procedures are followed for the management and control of documentation across the Trust for reporting to Sub-Committees and onwards to the Trust Board. Review and reprioritise workload independently in line with unplanned changes and conflicting priorities. Analytical Skills Produce high quality written material including presentations, reports, letters, and papers for governance reporting through the Trust Board Sub-committees. Assist with information returns to external organisations such as the external auditors. Ensure Sub-committee papers are prepared and coordinated in line with best practice governance principles. Sense and accuracy check high level and detailed reports prior to publication in meetings packs. Ensure meetings are organised and run in accordance with the constitution and provide advice on the conduct of meetings. Use autonomous discretion as to when to involve Executive Directors, senior managers, including the Chair and Chief Executive, in service-related issues. Planning and Organisational Skills Organise and plan the workload of the Trust Board Sub-Committees ensuring that the arrangements for meetings are managed effectively. This can include complex matters which require adjustment according to changing situations. Ensure that relevant meeting material is available, and that workflow is scheduled to ensure deadlines are met. Organise complex activities across Departments within the Trust and other external Agencies. Produce forward planning documentation such as Trust Board Sub-Committee annual work plans in line with statutory requirements, the constitution, reservation of powers and scheme of delegation, and committee terms of reference. Support the development of administrative arrangements that support the business of the Board Sub-committees allowing them to function efficiently and effectively. Assist with required reporting to the Board and Sub-Committees. Assist with the producing of the Trust Annual Report and the organisation of the Trust Annual Member/General Meeting. Provide cover (annual leave and other absence) for other members of the Trust Secretary team. Qualifications:- Degree educated desirable Member of the Institute of Chartered Secretaries desirable ICSA or equivalent Skills:- MS Office proficient in reports, using TEAMS, Web portals, Taking accurate professional quality Minutes (Board of committee level) , High accuracy typing skills, Excellent communication skills both written and verbal Corporate governance experience would be desirable
TheNational Liberty Museum(NLM) seeks a dynamic leader to oversee itsOperationsDepartment and diversebusinessinitiatives. Reporting to the Museum'sChief Executive Officer, the successful candidate will play an integral role on the Museum's senior leadership team andwill possess an entrepreneurial spirit as well as excellent strategic and tactical skills to manage agrowingorganization with numerous revenue streams and an overall budget of approximately $3.5million. The COO is responsible for the effective operational, administrative, and financial management of theMuseum, providing strategic and daily operational leadership in the areas of Finance, Operations & Information Technology, Human Resources, and earned income generation. The COO will work in close cooperation with the Board of Directors and staff leadership to enhance the organization's infrastructure through thoughtful planning and the execution of sound, sustainable business practices. In addition, the COO will be expected to interface and build trusting relationships within the organization, including staff and volunteers, as well as with external entities such as auditors, information technology vendors, local and state officials, and other key stakeholders. About NLM Located in the historic district of Center City Philadelphia, the National Liberty Museum illuminates the strength and fragility of liberty through creative and meaningful exhibitions, programs and events that inspire and empower us all to put liberty into action. After 20 years, we are reimagining NLM - and the importance of liberty - for the 21stcentury and beyond. A new CEO is now in place and with investments in interpretive planning, audience engagement and design, we are transforming the Museum at a time when our mission is more critical than ever. Essential Duties and Responsibilities In partnership with the CEO, the COO will oversee the day-to-day responsibilities for planning and managing all finance-related activities of theMuseum, including institutional assurance/audit, risk management, and budgeting/forecasting. Ensure appropriate accounting control over the Museum's endowment and other investment funds. Monitor the investment portfolio and act as direct liaison with investment advisors as directed by the Board's Finance Committee. Develop new business opportunities to enhance earned income for theMuseum. Oversee and ensure the successful implementation of risk management, legal, business insurance, property management, human resources, and information technology activities, policies, and procedures. Recommend and oversee the implementation of information systems to improveNLMoperations and to provide for successful integration of Museum wide activities. Participate in ongoing strategic and tactical planning efforts that strengthen the organization's infrastructure, sustainability, and impact in the communities it serves. Act as chief compliance officer forNLMwith overall responsibility for internal control, records retention, contract administration and ethics/conflict of interest policies under the oversight of the CEO andFinanceCommittee. Understand and apply applicable laws, policies, and procedures quickly and succinctly to assure timely, consistent, and accurate implementation. Oversee HR management ofNLMemployees, including recruitment, hiring, termination, compensation, benefits administration, and professional training and development. In consultation with the CEO, oversee the performance ofMuseumsenior management staff including hiring, appraisal, and dismissal and provide day-to-day operational support to the Operations team. Oversee theMuseum's employee benefit programs and act as administrator ofMuseum's 401(k) plan. Lead, prepare, empower, delegate, and evaluate the performance of a diverse team of professional and technical personnel, ensuring staff receives effective orientation, training, and performance management guidance. Direct and oversee the activities of multiple contract service providers. Serve as primary liaison to the Finance Committeeof the Board of Directors. Grow and supervise a department offivefull-time staff. Experience & Qualifications A Bachelor's degree, with an MBA, MPA, or CPA credentials preferred. Alternately, commensurate experience that demonstrates strategic financial acumen will be considered. A minimum of eight years of financial and operational management experience; at least three years of experience at a managerial level. Strong knowledge of corporate and/or non-profit governance with significant experience interfacing with governing boards. Strong leadership and management skills that have influenced business culture through the development and implementation of strategic initiatives. Effective communication, presentation, negotiation, and problem-solving skills. Team building skills with a collaborative management style. Creative, conceptual, and analytical thinker, with sensitivity to both the artistic and business worlds. Ability to forge and maintain effective working relationships with a variety of representatives of public and private organizations, Board members, volunteers, vendors, Museum staff and the public. Proficiency in CRM systems,Altrupreferred. A passion for and commitment to theMuseum'smission. Staff will be asked to maintain a hybrid schedule with work being completed both in office and at home. Fully vaccinated against COVID-19 with a Centers for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable. accommodation due to a qualified disability or sincerely held religious belief oranotherlegal basis). Salary range of 100K - 135K is based on experience and includes excellent benefits. We are proud of the work environment we have built at the Museum and work each day to create an atmosphere in which everyone can contribute their ideas, energy, and enthusiasm for the important services we provide to the public. We emphasize working together as a team that is cooperative and supportive of each other; open communication is our highest priority. To Apply To Apply The National Liberty Museum is an Equal Opportunity Employer seeking a diverse workforce. Interested applicants are asked to please forward a cover letter and resume for consideration .
Apr 30, 2024
Full time
TheNational Liberty Museum(NLM) seeks a dynamic leader to oversee itsOperationsDepartment and diversebusinessinitiatives. Reporting to the Museum'sChief Executive Officer, the successful candidate will play an integral role on the Museum's senior leadership team andwill possess an entrepreneurial spirit as well as excellent strategic and tactical skills to manage agrowingorganization with numerous revenue streams and an overall budget of approximately $3.5million. The COO is responsible for the effective operational, administrative, and financial management of theMuseum, providing strategic and daily operational leadership in the areas of Finance, Operations & Information Technology, Human Resources, and earned income generation. The COO will work in close cooperation with the Board of Directors and staff leadership to enhance the organization's infrastructure through thoughtful planning and the execution of sound, sustainable business practices. In addition, the COO will be expected to interface and build trusting relationships within the organization, including staff and volunteers, as well as with external entities such as auditors, information technology vendors, local and state officials, and other key stakeholders. About NLM Located in the historic district of Center City Philadelphia, the National Liberty Museum illuminates the strength and fragility of liberty through creative and meaningful exhibitions, programs and events that inspire and empower us all to put liberty into action. After 20 years, we are reimagining NLM - and the importance of liberty - for the 21stcentury and beyond. A new CEO is now in place and with investments in interpretive planning, audience engagement and design, we are transforming the Museum at a time when our mission is more critical than ever. Essential Duties and Responsibilities In partnership with the CEO, the COO will oversee the day-to-day responsibilities for planning and managing all finance-related activities of theMuseum, including institutional assurance/audit, risk management, and budgeting/forecasting. Ensure appropriate accounting control over the Museum's endowment and other investment funds. Monitor the investment portfolio and act as direct liaison with investment advisors as directed by the Board's Finance Committee. Develop new business opportunities to enhance earned income for theMuseum. Oversee and ensure the successful implementation of risk management, legal, business insurance, property management, human resources, and information technology activities, policies, and procedures. Recommend and oversee the implementation of information systems to improveNLMoperations and to provide for successful integration of Museum wide activities. Participate in ongoing strategic and tactical planning efforts that strengthen the organization's infrastructure, sustainability, and impact in the communities it serves. Act as chief compliance officer forNLMwith overall responsibility for internal control, records retention, contract administration and ethics/conflict of interest policies under the oversight of the CEO andFinanceCommittee. Understand and apply applicable laws, policies, and procedures quickly and succinctly to assure timely, consistent, and accurate implementation. Oversee HR management ofNLMemployees, including recruitment, hiring, termination, compensation, benefits administration, and professional training and development. In consultation with the CEO, oversee the performance ofMuseumsenior management staff including hiring, appraisal, and dismissal and provide day-to-day operational support to the Operations team. Oversee theMuseum's employee benefit programs and act as administrator ofMuseum's 401(k) plan. Lead, prepare, empower, delegate, and evaluate the performance of a diverse team of professional and technical personnel, ensuring staff receives effective orientation, training, and performance management guidance. Direct and oversee the activities of multiple contract service providers. Serve as primary liaison to the Finance Committeeof the Board of Directors. Grow and supervise a department offivefull-time staff. Experience & Qualifications A Bachelor's degree, with an MBA, MPA, or CPA credentials preferred. Alternately, commensurate experience that demonstrates strategic financial acumen will be considered. A minimum of eight years of financial and operational management experience; at least three years of experience at a managerial level. Strong knowledge of corporate and/or non-profit governance with significant experience interfacing with governing boards. Strong leadership and management skills that have influenced business culture through the development and implementation of strategic initiatives. Effective communication, presentation, negotiation, and problem-solving skills. Team building skills with a collaborative management style. Creative, conceptual, and analytical thinker, with sensitivity to both the artistic and business worlds. Ability to forge and maintain effective working relationships with a variety of representatives of public and private organizations, Board members, volunteers, vendors, Museum staff and the public. Proficiency in CRM systems,Altrupreferred. A passion for and commitment to theMuseum'smission. Staff will be asked to maintain a hybrid schedule with work being completed both in office and at home. Fully vaccinated against COVID-19 with a Centers for Disease Control (CDC) or World Health Organization (WHO) authorized vaccine (or approved for an exemption as a reasonable. accommodation due to a qualified disability or sincerely held religious belief oranotherlegal basis). Salary range of 100K - 135K is based on experience and includes excellent benefits. We are proud of the work environment we have built at the Museum and work each day to create an atmosphere in which everyone can contribute their ideas, energy, and enthusiasm for the important services we provide to the public. We emphasize working together as a team that is cooperative and supportive of each other; open communication is our highest priority. To Apply To Apply The National Liberty Museum is an Equal Opportunity Employer seeking a diverse workforce. Interested applicants are asked to please forward a cover letter and resume for consideration .
Our mission at Response is to enable people of all ages to live a more fulfilled life by providing excellent mental health services, housing, and supported living. Repairs Administrator - £26,500 - £29,500 per annum (Salaries vary depending on experiences) Hours - 37 hours per week, Monday - Friday Service - Housing & Property Location- ODS, Horspath Road, Cowley, Oxon, OX4 2RH What You'll Be Doing: We are looking for anenthusiastic and highly motivated Administrator to join our dedicated Maintenance team within Housing & Property at Response. The Housing team focuses on all aspects of tenancy sustainment and the Property team focus on all day-to-day repairs, planned improvements and cyclical compliance work. This position is suited to someone who wants to utilise their administration skills in a busy and supportive workplace for an organisation that are committed to improving the lives of others. Overall job responsibility - Further detail can be viewed in the Job Description. Some of the core duties include: Being the first point of contact and delivering excellent customer service for all Housing & Property queries Maintaining the Repairs Mailbox on Outlook and responding to queries within a designated timeframe as outlined Monitoring of the main Housing & Property phone line used by support staff and residents to report any queries, Anti-social behaviour, urgent and non-urgent repairs. Using the company system to log and raise repair requests and assign to internal operative/external contractor, within agreed KPI's. To work as a cohesive unit with other Repairs Administrators Provide effective communication across the Housing and Property department. Ensure accurate and consistent record keeping through housing management systems. Ensuring confidentiality and compliance with GDPR regulations Working closely with other Response admin teams to ensure flow of cross departmental information and consistent application of Response processes and procedures. The Successful Applicant: Our main priority is to find people who can live our values every day - Caring, Safe, Creative and Aspirational. We provide excellent training on everything else, but we do ask that you have: GCSE's in English and Maths (or equivalent). Understanding and experience of working in an office environment. Experience in working with all MS Office packages, including excel. Experience working to strict deadlines without compromising content and service. Good communication skills, written, verbal and listening. Strong planning, organisational and time management skills Ability to work as part of a team Ability to work safely and responsibly without direct supervision and on own initiative. Able to handle confidential information appropriately. Flexible approach to working hours. Strong relationship building skills and to be able to build trusting and honest relationships quickly. What We Offer: 25 days annual leave and standard bank and public holidays Blue Light card and other discounted shopping Employee Assistance Plan - with access to free counselling Cycle to Work Scheme? Enhanced family friendly leave Flexible and agile working opportunities (role dependent) Professional qualification sponsorship and study leave £500 refer a friend bonus scheme? Optional health cash care plan with money off prescriptions and treatments Wellbeing hub and mental wellbeing support app - approved by NHS Free flu jabs Free DBS application If this Repairs Administrator position sounds like the role for you then please click ' Apply' today! We would love to hear from you! This vacancy may close early. To learn more about Response and what we do, please visit our website: Response - Mental Health Care & Support. All our roles require a DBS check, two references from most recent employers and you must have the right to work in the UK - Unfortunately, Response are not able to offer sponsorship under the points based system. Should you apply for the role and require sponsorship, you will be withdrawn from the recruitment process. Our employees and clients come from all over the world, we proudly promote a friendly and inclusive culture and are registered as a Disability Confident Employer.
Apr 30, 2024
Full time
Our mission at Response is to enable people of all ages to live a more fulfilled life by providing excellent mental health services, housing, and supported living. Repairs Administrator - £26,500 - £29,500 per annum (Salaries vary depending on experiences) Hours - 37 hours per week, Monday - Friday Service - Housing & Property Location- ODS, Horspath Road, Cowley, Oxon, OX4 2RH What You'll Be Doing: We are looking for anenthusiastic and highly motivated Administrator to join our dedicated Maintenance team within Housing & Property at Response. The Housing team focuses on all aspects of tenancy sustainment and the Property team focus on all day-to-day repairs, planned improvements and cyclical compliance work. This position is suited to someone who wants to utilise their administration skills in a busy and supportive workplace for an organisation that are committed to improving the lives of others. Overall job responsibility - Further detail can be viewed in the Job Description. Some of the core duties include: Being the first point of contact and delivering excellent customer service for all Housing & Property queries Maintaining the Repairs Mailbox on Outlook and responding to queries within a designated timeframe as outlined Monitoring of the main Housing & Property phone line used by support staff and residents to report any queries, Anti-social behaviour, urgent and non-urgent repairs. Using the company system to log and raise repair requests and assign to internal operative/external contractor, within agreed KPI's. To work as a cohesive unit with other Repairs Administrators Provide effective communication across the Housing and Property department. Ensure accurate and consistent record keeping through housing management systems. Ensuring confidentiality and compliance with GDPR regulations Working closely with other Response admin teams to ensure flow of cross departmental information and consistent application of Response processes and procedures. The Successful Applicant: Our main priority is to find people who can live our values every day - Caring, Safe, Creative and Aspirational. We provide excellent training on everything else, but we do ask that you have: GCSE's in English and Maths (or equivalent). Understanding and experience of working in an office environment. Experience in working with all MS Office packages, including excel. Experience working to strict deadlines without compromising content and service. Good communication skills, written, verbal and listening. Strong planning, organisational and time management skills Ability to work as part of a team Ability to work safely and responsibly without direct supervision and on own initiative. Able to handle confidential information appropriately. Flexible approach to working hours. Strong relationship building skills and to be able to build trusting and honest relationships quickly. What We Offer: 25 days annual leave and standard bank and public holidays Blue Light card and other discounted shopping Employee Assistance Plan - with access to free counselling Cycle to Work Scheme? Enhanced family friendly leave Flexible and agile working opportunities (role dependent) Professional qualification sponsorship and study leave £500 refer a friend bonus scheme? Optional health cash care plan with money off prescriptions and treatments Wellbeing hub and mental wellbeing support app - approved by NHS Free flu jabs Free DBS application If this Repairs Administrator position sounds like the role for you then please click ' Apply' today! We would love to hear from you! This vacancy may close early. To learn more about Response and what we do, please visit our website: Response - Mental Health Care & Support. All our roles require a DBS check, two references from most recent employers and you must have the right to work in the UK - Unfortunately, Response are not able to offer sponsorship under the points based system. Should you apply for the role and require sponsorship, you will be withdrawn from the recruitment process. Our employees and clients come from all over the world, we proudly promote a friendly and inclusive culture and are registered as a Disability Confident Employer.
Role overview ID: Entity: Vistry Services Region: Vistry Services Department: Technical Contract Type: Permanent - Full Time Job Location: Brentwood, Essex Date Posted: 19.03.2024 We have an exciting new opportunity for an Assistant Technical Manager to join our team within Vistry Services, at our Brentwood office. As our Assistant Technical Manager, you will be responsible for providing technical and administrative support to the technical management team in the planning, co-ordination and design functions on each allocated project from Tender to Post Contract. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare and Dental Insurance Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Experience and understanding of maintaining Technical schedules Able to work on your own initiative with minimal supervision in an assistant and administrative. capacity Written and verbal communication skills Excellent attention to detail Able to build and maintain relationships with both internal and external partners Strong IT skills and experience of using computers, preferably Excel, Power Projects & Word. Ability to prioritise and organise our work Knowledge and understanding of residential or contracting developments Professional qualification from recognised institution or experience in an appropriate role Evidence of an understanding of financial, legal, and planning processes. Architecture, Engineering or Project Management experience in either a development company or professional practice. An ability to effectively communicate with all levels of management with respect to Client, Professional Practices and site operators, both internal and external to the Company. An understanding of the construction process. Experience in a similar role. Experience using a document management system such as Viewpoint/4P/Docelite More about the Assistant Technical Manager role Assist the Technical Managers in compiling Pre-Construction Information Packs, O&M and H&S Files and other handover documentation packs. Support collation of QA records for final record information packs. Assist the Technical Managers with checking of all drawings. Monitor sub-contractors' approvals and keep up dated approvals schedule in line with build Update and co-ordinate technical reports and schedules Set up EDMS system for all jobs. Assist training new Technical Administrators that join. Assist with creation of and update Logistics Plans with Construction team. Liaise with Local Authority, Building Control and Warranty providers for approvals and Create and update Local Authority, Building Control and Warranty schedules and approvals. Assist with setting up central project directories and utility contact lists. Monitor and obtain all critical certificates to ensure documentation is in place for handovers. Assist with obtaining section agreements and technical approvals. Assist in obtaining local authority licencing quotes and utility company quotes. Obtain licences as required for road closure, build over, over sail etc Ensure all CDM documentation is up to date for the role of PD under the CDM regulations Ensure the RAMs are approved in line with programme and approval schedule kept up to date Assisting the technical manager and document controllers in ensuring accurate and effective information management including filing and distribution. Support consultants, subcontractors, clients and client in the use of the EDMS. Attend site meetings as required to assist the Technical Manager Collate and respond to RFI's in liaison with the Technical Manager Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
Apr 30, 2024
Full time
Role overview ID: Entity: Vistry Services Region: Vistry Services Department: Technical Contract Type: Permanent - Full Time Job Location: Brentwood, Essex Date Posted: 19.03.2024 We have an exciting new opportunity for an Assistant Technical Manager to join our team within Vistry Services, at our Brentwood office. As our Assistant Technical Manager, you will be responsible for providing technical and administrative support to the technical management team in the planning, co-ordination and design functions on each allocated project from Tender to Post Contract. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare and Dental Insurance Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Experience and understanding of maintaining Technical schedules Able to work on your own initiative with minimal supervision in an assistant and administrative. capacity Written and verbal communication skills Excellent attention to detail Able to build and maintain relationships with both internal and external partners Strong IT skills and experience of using computers, preferably Excel, Power Projects & Word. Ability to prioritise and organise our work Knowledge and understanding of residential or contracting developments Professional qualification from recognised institution or experience in an appropriate role Evidence of an understanding of financial, legal, and planning processes. Architecture, Engineering or Project Management experience in either a development company or professional practice. An ability to effectively communicate with all levels of management with respect to Client, Professional Practices and site operators, both internal and external to the Company. An understanding of the construction process. Experience in a similar role. Experience using a document management system such as Viewpoint/4P/Docelite More about the Assistant Technical Manager role Assist the Technical Managers in compiling Pre-Construction Information Packs, O&M and H&S Files and other handover documentation packs. Support collation of QA records for final record information packs. Assist the Technical Managers with checking of all drawings. Monitor sub-contractors' approvals and keep up dated approvals schedule in line with build Update and co-ordinate technical reports and schedules Set up EDMS system for all jobs. Assist training new Technical Administrators that join. Assist with creation of and update Logistics Plans with Construction team. Liaise with Local Authority, Building Control and Warranty providers for approvals and Create and update Local Authority, Building Control and Warranty schedules and approvals. Assist with setting up central project directories and utility contact lists. Monitor and obtain all critical certificates to ensure documentation is in place for handovers. Assist with obtaining section agreements and technical approvals. Assist in obtaining local authority licencing quotes and utility company quotes. Obtain licences as required for road closure, build over, over sail etc Ensure all CDM documentation is up to date for the role of PD under the CDM regulations Ensure the RAMs are approved in line with programme and approval schedule kept up to date Assisting the technical manager and document controllers in ensuring accurate and effective information management including filing and distribution. Support consultants, subcontractors, clients and client in the use of the EDMS. Attend site meetings as required to assist the Technical Manager Collate and respond to RFI's in liaison with the Technical Manager Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities. Why Vistry Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
Sales Support Administrator - Warrington Reporting to the Trade and Contract Managers, and General Manager. About the client: My client is the market leader in their sector with a global reach with over 420 showrooms. 116 those being in the UK, You would be working out of their Warrington showroom providing full support to the trade and sales teams within the business. Key Responsibilities: Generate and process sales leads Handle customer inquiries and issues Assist in sales planning and goal tracking Coordinate appointments and travel arrangements Provide administrative support to the sales team Liaise with other departments as needed Estimator Support: Prepare cost estimates for contracts Maintain client relationships Follow company standards for estimations Submit proposals and financial documents Additional Duties: Manage sales data and reports Review accounts and opportunities regularly Support office operations and events Assist in commercial presentations and product updates Requirements: Excellent communication skills Strong attention to detail Ability to prioritise and solve problems Proficiency in PC skills, SAP or Salesforce is a plus but not compulsory Deadline-oriented and able to multitask Education and Experience: Good numerical and written literacy Previous experience in sales support or administration is preferred If you think you would be a good fit for this role please apply today and we shall be in contact within 24 hours. This role is looking to be filled immediately.
Apr 30, 2024
Full time
Sales Support Administrator - Warrington Reporting to the Trade and Contract Managers, and General Manager. About the client: My client is the market leader in their sector with a global reach with over 420 showrooms. 116 those being in the UK, You would be working out of their Warrington showroom providing full support to the trade and sales teams within the business. Key Responsibilities: Generate and process sales leads Handle customer inquiries and issues Assist in sales planning and goal tracking Coordinate appointments and travel arrangements Provide administrative support to the sales team Liaise with other departments as needed Estimator Support: Prepare cost estimates for contracts Maintain client relationships Follow company standards for estimations Submit proposals and financial documents Additional Duties: Manage sales data and reports Review accounts and opportunities regularly Support office operations and events Assist in commercial presentations and product updates Requirements: Excellent communication skills Strong attention to detail Ability to prioritise and solve problems Proficiency in PC skills, SAP or Salesforce is a plus but not compulsory Deadline-oriented and able to multitask Education and Experience: Good numerical and written literacy Previous experience in sales support or administration is preferred If you think you would be a good fit for this role please apply today and we shall be in contact within 24 hours. This role is looking to be filled immediately.
Logistics Administrator - temporary role - £13.33ph We are currently recruiting for a firm, based on The Wirral, for a logistics Administrator on a temporary basis to ideally start asap. This role is ongoing temp for now but comes with possibilities for a permanent post, and if so then progression. Working as part of a team, you will be responsible for logistics admin, but also work closely with transport and manufacturing teams. Organise all administration for deliveries, communicating with drivers and relevant departments. Organising collections. Process orders. Inputting all information on to company system. Checking and mending notes. Attaching delivery notes. Deal with and organise around any breakdowns. Amend company logs with client information. Making sure all SLA's are adhered to. Updating all files, contact details, general paperwork, where required. Working with other departments in regards to stock levels. Making and taking department calls. Book vehicles in for MOT's etc. All other general administration where required. For this role we are ideally looking for a strong administrator with any logistics or transport planning experience if possible? We do need someone very level headed, can work well under pressure, highly organised, strong customer service skills, and a natural problem solver. Good IT skills (any use of Sage 200 and Dynamics is an advantage) Our client can potentially offer excellent career progression if this role were to become permanent. Monday to Friday 9am-5pm - This is a fully onsite role.
Apr 30, 2024
Full time
Logistics Administrator - temporary role - £13.33ph We are currently recruiting for a firm, based on The Wirral, for a logistics Administrator on a temporary basis to ideally start asap. This role is ongoing temp for now but comes with possibilities for a permanent post, and if so then progression. Working as part of a team, you will be responsible for logistics admin, but also work closely with transport and manufacturing teams. Organise all administration for deliveries, communicating with drivers and relevant departments. Organising collections. Process orders. Inputting all information on to company system. Checking and mending notes. Attaching delivery notes. Deal with and organise around any breakdowns. Amend company logs with client information. Making sure all SLA's are adhered to. Updating all files, contact details, general paperwork, where required. Working with other departments in regards to stock levels. Making and taking department calls. Book vehicles in for MOT's etc. All other general administration where required. For this role we are ideally looking for a strong administrator with any logistics or transport planning experience if possible? We do need someone very level headed, can work well under pressure, highly organised, strong customer service skills, and a natural problem solver. Good IT skills (any use of Sage 200 and Dynamics is an advantage) Our client can potentially offer excellent career progression if this role were to become permanent. Monday to Friday 9am-5pm - This is a fully onsite role.
Berry Recruitment are NOW hiring for an experienced Administrator to join my client as a Maintenance Administrator on a part time basis to work in Oxford City Centre. Responsible for providing the Head of Maintenance and Maintenance Manager with a high level of administrative support. Keeping accurate records of planned and reactive maintenance, ensuring that maintenance of plant and equipment is undertaken at the correct intervals and assisting with the planning and co-ordinating of larger projects. Role: Maintenance Administrator Salary: £26,000 - £29,000 Per Annum - Pro Rata Location: Oxford, Oxfordshire Hours Monday - Friday - 30 Hours Per Week About the role: As Maintenance Administrator Keep accurate COSHH records and ensure that risk assessments are kept up to date. Ensure any actions from fire, health & safety, insurance inspections are duly actioned. Order PPE; maintain distribution list of PPES. Co-ordinate all legislative inspections e.g. lifting inspections and gas safe registration. Assist with coordinating a rolling programme of decoration with other departments and arrange contractors. Act as a central point of contact for the maintenance department Act as a central point of contact for tenants' building related issues. Input authorised maintenance staff holidays into a shared calendar. Process routine correspondence and telephone enquiries Maintain up to date insurance records from all contractors. Correlate invoices with purchase orders and service sheets About you: At least 2 years demonstratable in-depth admin experience Demonstrable Word, Excel, and Outlook skills, as well as database inputting and reporting abilities No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can bring value to the role, we'd love to learn more about you!" For more information and to apply, contact the Oxford branch of Berry Recruitment - or click 'Apply Now' to submit your application. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Apr 29, 2024
Full time
Berry Recruitment are NOW hiring for an experienced Administrator to join my client as a Maintenance Administrator on a part time basis to work in Oxford City Centre. Responsible for providing the Head of Maintenance and Maintenance Manager with a high level of administrative support. Keeping accurate records of planned and reactive maintenance, ensuring that maintenance of plant and equipment is undertaken at the correct intervals and assisting with the planning and co-ordinating of larger projects. Role: Maintenance Administrator Salary: £26,000 - £29,000 Per Annum - Pro Rata Location: Oxford, Oxfordshire Hours Monday - Friday - 30 Hours Per Week About the role: As Maintenance Administrator Keep accurate COSHH records and ensure that risk assessments are kept up to date. Ensure any actions from fire, health & safety, insurance inspections are duly actioned. Order PPE; maintain distribution list of PPES. Co-ordinate all legislative inspections e.g. lifting inspections and gas safe registration. Assist with coordinating a rolling programme of decoration with other departments and arrange contractors. Act as a central point of contact for the maintenance department Act as a central point of contact for tenants' building related issues. Input authorised maintenance staff holidays into a shared calendar. Process routine correspondence and telephone enquiries Maintain up to date insurance records from all contractors. Correlate invoices with purchase orders and service sheets About you: At least 2 years demonstratable in-depth admin experience Demonstrable Word, Excel, and Outlook skills, as well as database inputting and reporting abilities No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can bring value to the role, we'd love to learn more about you!" For more information and to apply, contact the Oxford branch of Berry Recruitment - or click 'Apply Now' to submit your application. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Conveyancing Secretary / Administrator Location: Ottery St Mary, Devon Salary: Very Competitive + Excellent Benefits Job Type: Full-Time, Monday - Friday The Client: Our client is a well-established law, offering legal services in property transactions, agricultural law, and private client matters including wills and estate planning. The Role: As a Legal Secretary / Administrator in a conveyancing department, you'll deliver comprehensive secretarial and administrative support to current fee earners. Requirements: Previously worked as a Legal Secretary, Legal Administrator or in a similar role. Possess relevant experience and qualifications. Skilled in Microsoft Office Suite. Experienced in digital dictation and case management software would be preferred. Strong communication skills, both written and verbal. Ability to work efficiently in a busy environment. Apply now for this exceptional opportunity to work with a dynamic team and further enhance your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003. Kewwords: Conveyancing Legal Secretary, Legal Secretary, Conveyancing Secretary, Legal Administrator, jobs
Apr 29, 2024
Full time
Conveyancing Secretary / Administrator Location: Ottery St Mary, Devon Salary: Very Competitive + Excellent Benefits Job Type: Full-Time, Monday - Friday The Client: Our client is a well-established law, offering legal services in property transactions, agricultural law, and private client matters including wills and estate planning. The Role: As a Legal Secretary / Administrator in a conveyancing department, you'll deliver comprehensive secretarial and administrative support to current fee earners. Requirements: Previously worked as a Legal Secretary, Legal Administrator or in a similar role. Possess relevant experience and qualifications. Skilled in Microsoft Office Suite. Experienced in digital dictation and case management software would be preferred. Strong communication skills, both written and verbal. Ability to work efficiently in a busy environment. Apply now for this exceptional opportunity to work with a dynamic team and further enhance your career. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003. Kewwords: Conveyancing Legal Secretary, Legal Secretary, Conveyancing Secretary, Legal Administrator, jobs
Key Results Summary Responsibilities Provide administrative and organisational support to the Head of Charitable Impact and to the wider Charitable Impact team. Prepare and disseminate information on our grant funding in line with best practice. Collect and maintain monitoring and compliance information for our grant giving. Support the analysis of impact measurement, extracting and sharing learning. Be the first point of contact for Charitable Impact, providing the necessary support to both internal and external stakeholders. Assist in event planning and delivery for key meetings, including minute-taking. Liaise with Trust departments to ensure internal/external communications remain current and up to date. Assist in accurate data entry and collation, ensuring adherence to GDPR policies. Skills and Experience Communication Write notes and messages - numeracy, literacy and verbal skills. Communicate with people with differing communication needs. Encourage and influence. Understand and follow instructions and procedures. Strong customer service skills. Mixed methods and mediums of communication. Thinking Style Analyses and evaluates given information. Adapts style and approach appropriate to situation or task. Structures tasks/activities. Pre-empts issues and trouble-shoots. Refers appropriate decisions to line manager/lead. Identify and recommend learning and development areas for colleagues. Challenge, or suggest new ways of working, to promote the efficiency of the unit or team. Well-being and Values Aware of cultural and individual differences in all interactions and service areas. Demonstrate interest, care and attention. Create a positive impression. Understand the needs of older people (including willingness and motivation to learn). Demonstrate sensitivity to individuals' needs. Promptly respond to or refer to line manager issues of residents or colleagues' health or well-being. Contribute to maintaining a safe and secure environment - reporting faults, repairs or hazards through appropriate channels. Working with others Works effectively as part of a team. Build relationships of trust with others (team, residents and their family & friends). Potential exposure to challenging, physical or emotional situations. Other Skills and Qualifications Essential Experience of dealing with data and using Microsoft Office package. Experience of taking minutes and producing reports. Secretarial or administrative experience. Experience of working in a fast-moving administration environment. Desirable Experience of working with older people. Understanding of co-production and other collaborative ways of working. Experience of collection and collation of data from different sources. Experience of using Salesforce. Additional Information Duties must be carried out in compliance with St Monica Trust's Equality, Diversity and Inclusion Policy. This role profile contains the principal accountabilities relating to this post and does not describe in detail all the duties required to carry them out. This is a full-time role (35 hours per week), working Monday to Friday, 9am - 5pm. The base for the role is at the St Monica Trust Head Office, but includes some hybrid working. The annual salary for this role is £26,718.
Apr 29, 2024
Full time
Key Results Summary Responsibilities Provide administrative and organisational support to the Head of Charitable Impact and to the wider Charitable Impact team. Prepare and disseminate information on our grant funding in line with best practice. Collect and maintain monitoring and compliance information for our grant giving. Support the analysis of impact measurement, extracting and sharing learning. Be the first point of contact for Charitable Impact, providing the necessary support to both internal and external stakeholders. Assist in event planning and delivery for key meetings, including minute-taking. Liaise with Trust departments to ensure internal/external communications remain current and up to date. Assist in accurate data entry and collation, ensuring adherence to GDPR policies. Skills and Experience Communication Write notes and messages - numeracy, literacy and verbal skills. Communicate with people with differing communication needs. Encourage and influence. Understand and follow instructions and procedures. Strong customer service skills. Mixed methods and mediums of communication. Thinking Style Analyses and evaluates given information. Adapts style and approach appropriate to situation or task. Structures tasks/activities. Pre-empts issues and trouble-shoots. Refers appropriate decisions to line manager/lead. Identify and recommend learning and development areas for colleagues. Challenge, or suggest new ways of working, to promote the efficiency of the unit or team. Well-being and Values Aware of cultural and individual differences in all interactions and service areas. Demonstrate interest, care and attention. Create a positive impression. Understand the needs of older people (including willingness and motivation to learn). Demonstrate sensitivity to individuals' needs. Promptly respond to or refer to line manager issues of residents or colleagues' health or well-being. Contribute to maintaining a safe and secure environment - reporting faults, repairs or hazards through appropriate channels. Working with others Works effectively as part of a team. Build relationships of trust with others (team, residents and their family & friends). Potential exposure to challenging, physical or emotional situations. Other Skills and Qualifications Essential Experience of dealing with data and using Microsoft Office package. Experience of taking minutes and producing reports. Secretarial or administrative experience. Experience of working in a fast-moving administration environment. Desirable Experience of working with older people. Understanding of co-production and other collaborative ways of working. Experience of collection and collation of data from different sources. Experience of using Salesforce. Additional Information Duties must be carried out in compliance with St Monica Trust's Equality, Diversity and Inclusion Policy. This role profile contains the principal accountabilities relating to this post and does not describe in detail all the duties required to carry them out. This is a full-time role (35 hours per week), working Monday to Friday, 9am - 5pm. The base for the role is at the St Monica Trust Head Office, but includes some hybrid working. The annual salary for this role is £26,718.
Customer Service Administrator £14.79 per hour PAYE 6 months Ansty Park, Coventry (4 days per week on site) Summary: Our client is currently searching for a Customer Account Representative to join their team in Coventry. Within this role, you would be the first point of contact for our clients customers. You would be responsible for delivering world-class service and supporting the business by responding to customer enquiring, updating the business systems, collaborating internally to prepare and deliver quotations. Role Responsibilities: The Customer Account Representative is responsible for receiving, reviewing, and entering purchase orders into the enterprise resource planning (ERP) system. Raising quotes and customer documentation, prioritizing workload to ensure the customer always receives an excellent service. Respond to various customer emails and phone calls to manage their orders and enquiries; the Customer Account Representative will serve as the primary point of contact by customers' buyers and supply chain personnel. Refer any pricing queries to the Senior Customer Account Representative and/or the Commercial functions to ensure accurate pricing is applied. Produce costing sheets in collaboration with colleagues from Procurement, Demand Planning and Manufacturing departments as required to produce accurate quotes. Use SAP product recognition to identify runner/repeater parts and what can be sold to the customer. For any stranger/alien parts raise the relevant enquiry process. Upon receipt of orders for "out-of-production" products, gather the information necessary to prepare a quotation, which includes pricing, production lead time and terms and conditions. Deliver quotations to customers and coordinate with various functional leaders to ensure questions are answered until the order is received or the opportunity is closed as lost Monitor and actively manage customer portals to ensure prices, quantities, lead times and contract terms are acceptable in accordance with authority delegated by appropriate functional leaders (ie, Finance, Commercial, and Operations) Experience Required: Aware of the regulations pertaining to the products and customers for which the employee is responsible (ie, FAR, DFARS, DEFCONS, etc.) Ability to understand and follow specific instructions and procedures Ability to gather data, to compile information, and prepare reports Strong verbal and written communication skills Excellent customer service orientation Well-organized, detail-oriented, and ability to multi-task Ability to prioritize duties, to meet deadlines Strong computer skills, including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers Knowledge of SAP
Apr 29, 2024
Contractor
Customer Service Administrator £14.79 per hour PAYE 6 months Ansty Park, Coventry (4 days per week on site) Summary: Our client is currently searching for a Customer Account Representative to join their team in Coventry. Within this role, you would be the first point of contact for our clients customers. You would be responsible for delivering world-class service and supporting the business by responding to customer enquiring, updating the business systems, collaborating internally to prepare and deliver quotations. Role Responsibilities: The Customer Account Representative is responsible for receiving, reviewing, and entering purchase orders into the enterprise resource planning (ERP) system. Raising quotes and customer documentation, prioritizing workload to ensure the customer always receives an excellent service. Respond to various customer emails and phone calls to manage their orders and enquiries; the Customer Account Representative will serve as the primary point of contact by customers' buyers and supply chain personnel. Refer any pricing queries to the Senior Customer Account Representative and/or the Commercial functions to ensure accurate pricing is applied. Produce costing sheets in collaboration with colleagues from Procurement, Demand Planning and Manufacturing departments as required to produce accurate quotes. Use SAP product recognition to identify runner/repeater parts and what can be sold to the customer. For any stranger/alien parts raise the relevant enquiry process. Upon receipt of orders for "out-of-production" products, gather the information necessary to prepare a quotation, which includes pricing, production lead time and terms and conditions. Deliver quotations to customers and coordinate with various functional leaders to ensure questions are answered until the order is received or the opportunity is closed as lost Monitor and actively manage customer portals to ensure prices, quantities, lead times and contract terms are acceptable in accordance with authority delegated by appropriate functional leaders (ie, Finance, Commercial, and Operations) Experience Required: Aware of the regulations pertaining to the products and customers for which the employee is responsible (ie, FAR, DFARS, DEFCONS, etc.) Ability to understand and follow specific instructions and procedures Ability to gather data, to compile information, and prepare reports Strong verbal and written communication skills Excellent customer service orientation Well-organized, detail-oriented, and ability to multi-task Ability to prioritize duties, to meet deadlines Strong computer skills, including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers Knowledge of SAP