Customer Service Administrator Orpington, Kent £23,052- £26,000 per annum + commission earnings Job Purpose We seek an experienced Customer Service Administrator to join our expanding, established, and successful Service team. As a key member of the team, you'll provide first-class customer service dealing with engineers, customers, contracts, orders, and new business enquiries. You will be performing vital customer support as well as administrative duties including dealing with a high volume of phone calls and emails. You will be involved in performing basic resets over the phone, scheduling Engineer's work, assisting with technical queries, maintenance of orders, providing costings, quotes, stock purchasing, and invoicing. About you We are looking for a competent individual who has excellent communication and IT skills. You will be customer focused, articulate, presentable, enthusiastic, well organized, and have great attention to detail. Ideal candidates will come from a fast-paced service provider-based environment. Responsibilities: Point of contact for customers with queries, complaints, feedback, and requests Ensuring timely and professional responses to all incoming and outgoing email correspondence Diary management of the engineers and allocating of their jobs Providing costings and quotes to customers Quoting and ordering parts for jobs Invoicing Updating systems at all times regarding queries and outcomes Manage own workload Skills: Being flexible Using initiative Communication and listening Information technology Organisation Customer service Being confident and focused Being professional and courteous Resolving problems quickly Being thorough and analytical We are offering: Competitive salary dependent on experience 23 days holiday plus bank holidays, plus 1 day attendance bonus Pension scheme Onsite / close free car parking BUPA Health & Safety and an employee assistance program Sick pay scheme Staff referral scheme Company incentives Training and development opportunities Hybrid working 1 day per week (after probation) Friendly, supportive team environment Dress down and Pizza Friday! Working hours between 8:30 am - 5.00 pm Monday - Friday. Interviews are available immediately as we are looking for a successful candidate to be in place asap. To be considered for interviews please apply right away! Please be aware all successful candidates will have to undergo relevant security checks by NSSA standards
May 01, 2024
Full time
Customer Service Administrator Orpington, Kent £23,052- £26,000 per annum + commission earnings Job Purpose We seek an experienced Customer Service Administrator to join our expanding, established, and successful Service team. As a key member of the team, you'll provide first-class customer service dealing with engineers, customers, contracts, orders, and new business enquiries. You will be performing vital customer support as well as administrative duties including dealing with a high volume of phone calls and emails. You will be involved in performing basic resets over the phone, scheduling Engineer's work, assisting with technical queries, maintenance of orders, providing costings, quotes, stock purchasing, and invoicing. About you We are looking for a competent individual who has excellent communication and IT skills. You will be customer focused, articulate, presentable, enthusiastic, well organized, and have great attention to detail. Ideal candidates will come from a fast-paced service provider-based environment. Responsibilities: Point of contact for customers with queries, complaints, feedback, and requests Ensuring timely and professional responses to all incoming and outgoing email correspondence Diary management of the engineers and allocating of their jobs Providing costings and quotes to customers Quoting and ordering parts for jobs Invoicing Updating systems at all times regarding queries and outcomes Manage own workload Skills: Being flexible Using initiative Communication and listening Information technology Organisation Customer service Being confident and focused Being professional and courteous Resolving problems quickly Being thorough and analytical We are offering: Competitive salary dependent on experience 23 days holiday plus bank holidays, plus 1 day attendance bonus Pension scheme Onsite / close free car parking BUPA Health & Safety and an employee assistance program Sick pay scheme Staff referral scheme Company incentives Training and development opportunities Hybrid working 1 day per week (after probation) Friendly, supportive team environment Dress down and Pizza Friday! Working hours between 8:30 am - 5.00 pm Monday - Friday. Interviews are available immediately as we are looking for a successful candidate to be in place asap. To be considered for interviews please apply right away! Please be aware all successful candidates will have to undergo relevant security checks by NSSA standards
I am working with an organisation who are providing an exciting opportunity in a Quantity Surveyor capacity to join their team on a new long term contract they have just obtained. They are needing someone with Planned Social Housing experience and a good understanding of costing/invoicing using SOR's. You will be covering the Plymouth area with a split of 70/30 of working on site and completing the admin from home. As well as a car allowance and strong package overall, they also provide support with qualifications and progression opportunities. The salary for this role is £60k-£65k. Skills needed in the Quantity Surveyor role: Good experience working on social housing contracts Experience of working on the commercial aspects reactive and planned maintenance Experience is essential in coding/invoicing using SORs and the ability to build valuations using such methods Analytical thinking to problem solving and situational based problems Contributing to teamwork working with clients and subcontractors building on trust, honest relationship A recognition that we do a lot of work in Public Buildings and so we have strong Customer First ethos Responsibilities of the Quantity Surveyor role: Liaising with the Client, Contract Administrator and appointed subcontractors Accurately valuing in accordance with contract requirements and procedures Assisting in the services and the production of tender documentation/schedules of works and any other contract documentation required for the procurement of such works To make sure work is properly carried out on schemes and certify payments Assisting in all pre and post contract quantity surveying duties in the pricing of works Contributing to teamwork working with clients and subcontractors building on trust, honest relationship Benefits include: £60,000 - £65,000 (Inc. £6,500 car allowance) 0.45p mileage Hybrid role Flexible working Support with qualifications Progression opportunities If you are interested in this Quantity Surveyor role, please contact me using the details below: Luke Marriott Email JBRP1_UKTJ
May 01, 2024
Full time
I am working with an organisation who are providing an exciting opportunity in a Quantity Surveyor capacity to join their team on a new long term contract they have just obtained. They are needing someone with Planned Social Housing experience and a good understanding of costing/invoicing using SOR's. You will be covering the Plymouth area with a split of 70/30 of working on site and completing the admin from home. As well as a car allowance and strong package overall, they also provide support with qualifications and progression opportunities. The salary for this role is £60k-£65k. Skills needed in the Quantity Surveyor role: Good experience working on social housing contracts Experience of working on the commercial aspects reactive and planned maintenance Experience is essential in coding/invoicing using SORs and the ability to build valuations using such methods Analytical thinking to problem solving and situational based problems Contributing to teamwork working with clients and subcontractors building on trust, honest relationship A recognition that we do a lot of work in Public Buildings and so we have strong Customer First ethos Responsibilities of the Quantity Surveyor role: Liaising with the Client, Contract Administrator and appointed subcontractors Accurately valuing in accordance with contract requirements and procedures Assisting in the services and the production of tender documentation/schedules of works and any other contract documentation required for the procurement of such works To make sure work is properly carried out on schemes and certify payments Assisting in all pre and post contract quantity surveying duties in the pricing of works Contributing to teamwork working with clients and subcontractors building on trust, honest relationship Benefits include: £60,000 - £65,000 (Inc. £6,500 car allowance) 0.45p mileage Hybrid role Flexible working Support with qualifications Progression opportunities If you are interested in this Quantity Surveyor role, please contact me using the details below: Luke Marriott Email JBRP1_UKTJ
Ernest Gordon Recruitment Limited
Milton Keynes, Buckinghamshire
Engineering Administor £26,000 - £28,000 + Progression + Training + Mon - Fri + Bonus + Company Benefits Milton Keynes Are you a Engineering Administor or similar with a background in Facilities or Property Management, looking to join a an expanding company who can help you progress your career and develop your skillset. On offer is the opportunity to work within a fast-growing company, who operate in the property management industry. This long-standing business can offer a role with guaranteed stability due to long standing contracts already in place and new contracts on the horizon. In this role, you will be responsible for taking queries and calls from customers looking to resolve issues, organising maintenance works, communicating with contractors, raising tickets, maintain records, process invoices and general customer service / administration. You will be the first point of contact for many of the companies suppliers, customers and clients so it's important you build new relationships and maintaining existing ones. This role would suit a Engineering Administor or similar with a background in Facilities or Property Management looking for the opportunity to join a growing company who offer you the opportunity to progress into other areas of the business and develop a varied skillset. THE ROLE: Booking contractors to resolve maintenance issues Maintaining records for invoices First port of call for customers / clients. Monday to Friday 8:30am-5:30pm THE PERSON: Engineering Administor or similar Background in Facilities / Property Management Commutable to Milton Keynes Reference:BBBH13082 Key Words: Engineering Administor, Maintenance, Facilities, Co-Ordinator, Admin, Administrator, Customer service, Call Centre, Line support, Progression, Benefits, Hertfordshire, Milton Keynes If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set.Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
Apr 30, 2024
Full time
Engineering Administor £26,000 - £28,000 + Progression + Training + Mon - Fri + Bonus + Company Benefits Milton Keynes Are you a Engineering Administor or similar with a background in Facilities or Property Management, looking to join a an expanding company who can help you progress your career and develop your skillset. On offer is the opportunity to work within a fast-growing company, who operate in the property management industry. This long-standing business can offer a role with guaranteed stability due to long standing contracts already in place and new contracts on the horizon. In this role, you will be responsible for taking queries and calls from customers looking to resolve issues, organising maintenance works, communicating with contractors, raising tickets, maintain records, process invoices and general customer service / administration. You will be the first point of contact for many of the companies suppliers, customers and clients so it's important you build new relationships and maintaining existing ones. This role would suit a Engineering Administor or similar with a background in Facilities or Property Management looking for the opportunity to join a growing company who offer you the opportunity to progress into other areas of the business and develop a varied skillset. THE ROLE: Booking contractors to resolve maintenance issues Maintaining records for invoices First port of call for customers / clients. Monday to Friday 8:30am-5:30pm THE PERSON: Engineering Administor or similar Background in Facilities / Property Management Commutable to Milton Keynes Reference:BBBH13082 Key Words: Engineering Administor, Maintenance, Facilities, Co-Ordinator, Admin, Administrator, Customer service, Call Centre, Line support, Progression, Benefits, Hertfordshire, Milton Keynes If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set.Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
Contract Administrator This is a challenging and rewarding opportunityjoining a well-established building services administration team, providing support to several large commercial maintenance contracts across the UK. Hours:08:00AM-17:00PM, Monday to Thursday, and 08:00AM-16:00PM Friday Responsibilities of the Contract Administrator Providingadministrative support to a large team Contract Managers, Su click apply for full job details
Apr 30, 2024
Full time
Contract Administrator This is a challenging and rewarding opportunityjoining a well-established building services administration team, providing support to several large commercial maintenance contracts across the UK. Hours:08:00AM-17:00PM, Monday to Thursday, and 08:00AM-16:00PM Friday Responsibilities of the Contract Administrator Providingadministrative support to a large team Contract Managers, Su click apply for full job details
My client based in Huntingdon is currently recruiting for an Office Manager to join their team on a full time permanent basis. The Office Manager will provide full support to the team in terms of managing the day to day running of the Compliance, HR and Facilities function of the Firm, reporting to the team. Salary up to £55,000 for the right candidate. CIPD level 5 would be an advantage! The role will involve: Authorizing team members holidays Receiving notifications of absence Arranging cover if staff members are absent Involvement in the interviewing and selection process for new members of staff Receiving and considering CVs and creating a short list Onboarding and Offboarding of all staff members Carrying out DBS check and a specific sector statutory check. Training will be given Creating contracts from existing templates Day to day HR administration & Employee Relations Production of Monthly Management Accounts (requesting reports from existing software system). Training will be given. Main duties: Assisting with monthly payroll (payroll is by carried out an external provider. The tasks is to check input hours for all staff) Attending and minute taking at the Monthly Meetings Arranging, attending and minute taking at twice yearly Conferences (occasionally but rarely out of office hours) Arranging the Annual Staff Conference (booking venues, arranging catering) Assisting with yearly renewals of Staff Benefits First Contact for Client Complaints. This involves issuing standard holding responses whilst an investigation is carried out by another. Maintenance of Central Registers to meet requirements under SRA Codes. Skills required: Excellent administrator. Excellent communicator with great interpersonal skills. Ability to manage own time. Problem solver. Eye for detail. Main Benefits: Competitive Salary 25 days Holiday Allowance (pro-rata) +Birthday Holiday Pension Scheme Life Assurance Critical Illness Cover with EAP Eyecare at work scheme Subsidised Staff Social Events If you have the skills and experience listed above please send your CV to or call .
Apr 30, 2024
Full time
My client based in Huntingdon is currently recruiting for an Office Manager to join their team on a full time permanent basis. The Office Manager will provide full support to the team in terms of managing the day to day running of the Compliance, HR and Facilities function of the Firm, reporting to the team. Salary up to £55,000 for the right candidate. CIPD level 5 would be an advantage! The role will involve: Authorizing team members holidays Receiving notifications of absence Arranging cover if staff members are absent Involvement in the interviewing and selection process for new members of staff Receiving and considering CVs and creating a short list Onboarding and Offboarding of all staff members Carrying out DBS check and a specific sector statutory check. Training will be given Creating contracts from existing templates Day to day HR administration & Employee Relations Production of Monthly Management Accounts (requesting reports from existing software system). Training will be given. Main duties: Assisting with monthly payroll (payroll is by carried out an external provider. The tasks is to check input hours for all staff) Attending and minute taking at the Monthly Meetings Arranging, attending and minute taking at twice yearly Conferences (occasionally but rarely out of office hours) Arranging the Annual Staff Conference (booking venues, arranging catering) Assisting with yearly renewals of Staff Benefits First Contact for Client Complaints. This involves issuing standard holding responses whilst an investigation is carried out by another. Maintenance of Central Registers to meet requirements under SRA Codes. Skills required: Excellent administrator. Excellent communicator with great interpersonal skills. Ability to manage own time. Problem solver. Eye for detail. Main Benefits: Competitive Salary 25 days Holiday Allowance (pro-rata) +Birthday Holiday Pension Scheme Life Assurance Critical Illness Cover with EAP Eyecare at work scheme Subsidised Staff Social Events If you have the skills and experience listed above please send your CV to or call .
Job Location: Chatteris Job: Compliance Administrator Hours: Monday to Friday Pay Rate: 25-29K PER ANNUM DOE With a legacy of over 25 years our client has thrived by consistently delivering high-quality products. If you can offer a strong work ethic with a proven Administration background, we have a terrific opportunity to work with a company with core family values. Role Summary: To provide Administration support to the Operations Director in Health, Safety, Environmental, Quality, HR, and any other day to day. Review any new legislations and communicate to management when applicable. Schedule training, refresher training and update training matrix& records. New starter inductions. Manage the stock of PPE, Workwear and Stationery. Manage supplier records certificates/documents/data sheets. Maintain and update asset register and maintenance records. Support the Operation Director with administration with externalaudits, health & Safety and HR Assist in continuous improvement projects. Monitor and review utilities contracts. Fleet administration. Requirements: Educated to GCSE Level including Maths & English (min 4, previously Grade c) Administrationexperiencewithin a fast-pacedenvironment Strong Microsoft office Basic knowledge of business compliance Benefits Quarterly bonus Yearly salary review Death In Service & Health care plan 20 days plus bank holidays /increases with length of service Parking onsite
Apr 30, 2024
Full time
Job Location: Chatteris Job: Compliance Administrator Hours: Monday to Friday Pay Rate: 25-29K PER ANNUM DOE With a legacy of over 25 years our client has thrived by consistently delivering high-quality products. If you can offer a strong work ethic with a proven Administration background, we have a terrific opportunity to work with a company with core family values. Role Summary: To provide Administration support to the Operations Director in Health, Safety, Environmental, Quality, HR, and any other day to day. Review any new legislations and communicate to management when applicable. Schedule training, refresher training and update training matrix& records. New starter inductions. Manage the stock of PPE, Workwear and Stationery. Manage supplier records certificates/documents/data sheets. Maintain and update asset register and maintenance records. Support the Operation Director with administration with externalaudits, health & Safety and HR Assist in continuous improvement projects. Monitor and review utilities contracts. Fleet administration. Requirements: Educated to GCSE Level including Maths & English (min 4, previously Grade c) Administrationexperiencewithin a fast-pacedenvironment Strong Microsoft office Basic knowledge of business compliance Benefits Quarterly bonus Yearly salary review Death In Service & Health care plan 20 days plus bank holidays /increases with length of service Parking onsite
Role: Contracts Administrator Salary: £23000 - £28000 p/a Hours: Mon - Friday, Permanent (40 hours) Location: Gravesend, Kent Are you an experienced Administrator that can hit the ground running? Do you have a background supporting contracts in the electrical industry? We have an exciting opportunity for an experienced Contracts Administrator to join a well established Electrical company based in Gravesend. The Company The company is a successful and growing electrical contractors and we are looking to complement our existing operations administration team. This is a busy environment, and the role offers the opportunity for a dedicated and positive individual to join the business in an exciting period of growth. Working with managing agents on commercial, retail, and industrial properties across England, we value our client partnerships, which include some of the nation's leading companies which have endured for up to 40 years. We deliver a comprehensive range of electrical services, from design and installation to maintenance and testing. Our core work involves carrying out project work and PPMs for electrical installations, internal and external lighting, security, fire safety, EV Charging and solar panels. Some experience in these areas is desirable. Job Role The Administrator role is central to the successful organisation, daily workflow and growth of the business. Providing efficient and professional administration support, the post holder develops good business relationships and networks within the areas which they support. Act as a key account administrator and the point of contact within the operations team, maintaining professional communications with internal staff and external customers. Producing quotations and distributing to customers via emails or online portals Processing orders in a timely manner and assist with the scheduling of jobs for engineers, ensuring that visits, job details and paperwork are deployed. Preparation and distribution of RAMS and permits to work Process enquiries through to completion of the work on the CRM and job management systems (Aeromark and Pipedrive) Deal with all administration tasks to ensure that the department runs smoothly, including processing workflow requirements, responding to calls and emails in a timely manner and minute taking as required. Take responsibility for actioning call outs received and handling them as appropriate. For the ideal Contracts Administrator, they must have background working in an electrical, hard services, M&E or FM company and experience as an Adminstrator, preferably working with the operations or contracts/account team. Organisation and attention to detail is key for this role and the Contracts Administrator must possess both. Interested? Contact Connie in our Attega office today if you'd like to here more about this opportunity -
Apr 30, 2024
Full time
Role: Contracts Administrator Salary: £23000 - £28000 p/a Hours: Mon - Friday, Permanent (40 hours) Location: Gravesend, Kent Are you an experienced Administrator that can hit the ground running? Do you have a background supporting contracts in the electrical industry? We have an exciting opportunity for an experienced Contracts Administrator to join a well established Electrical company based in Gravesend. The Company The company is a successful and growing electrical contractors and we are looking to complement our existing operations administration team. This is a busy environment, and the role offers the opportunity for a dedicated and positive individual to join the business in an exciting period of growth. Working with managing agents on commercial, retail, and industrial properties across England, we value our client partnerships, which include some of the nation's leading companies which have endured for up to 40 years. We deliver a comprehensive range of electrical services, from design and installation to maintenance and testing. Our core work involves carrying out project work and PPMs for electrical installations, internal and external lighting, security, fire safety, EV Charging and solar panels. Some experience in these areas is desirable. Job Role The Administrator role is central to the successful organisation, daily workflow and growth of the business. Providing efficient and professional administration support, the post holder develops good business relationships and networks within the areas which they support. Act as a key account administrator and the point of contact within the operations team, maintaining professional communications with internal staff and external customers. Producing quotations and distributing to customers via emails or online portals Processing orders in a timely manner and assist with the scheduling of jobs for engineers, ensuring that visits, job details and paperwork are deployed. Preparation and distribution of RAMS and permits to work Process enquiries through to completion of the work on the CRM and job management systems (Aeromark and Pipedrive) Deal with all administration tasks to ensure that the department runs smoothly, including processing workflow requirements, responding to calls and emails in a timely manner and minute taking as required. Take responsibility for actioning call outs received and handling them as appropriate. For the ideal Contracts Administrator, they must have background working in an electrical, hard services, M&E or FM company and experience as an Adminstrator, preferably working with the operations or contracts/account team. Organisation and attention to detail is key for this role and the Contracts Administrator must possess both. Interested? Contact Connie in our Attega office today if you'd like to here more about this opportunity -
Service Administrator Starting salary: £25,000 per annum Monday - Friday. 37.5 hour working week. Monday - Thursday, 8:30am - 5pm and Friday, 8:30am - 3:45pm (45 minute lunch break). Holiday entitlement: 32 days (including 8 Bank Holidays) Kettering area. Office based. Permanent Match Recruitment are working in partnership with their client based in Kettering. Our client is a leading manufacturing firm with multiple brands within its group. All details regarding the sector will be revealed during shortlisting. You'll be working within our client's Service team, reporting to a Customer Experience Manager and working alongside 6 colleagues. This is lively and busy team. This role is a mix of both office administration and a high amount of telephone calls, communicating with internal colleagues, field based engineers and their customers. The ideal person will have experience working alongside a "live" operation, working to time related deadlines and have experience in coordinating the diaries of field based colleagues to attend scheduled appointments. If you've been a Scheduler or Planner, this role would suit you. Summary of your day to day duties: Communicating with field based service engineers and supporting them with their enquires from the office Reviewing future planned workload and correctly allocating to the relevant engineer with the skillset and in the relevant geographical area Review maintenance contracts and ensure these are being met under company Service Level Agreements Reviewing and processing any claims relevant to the customer's maintenance agreements Ensuring all "jobs" on system are effectively coded and regularly updated for internal visibility Ensuring correct invoicing for the carried out work through their company system All other general administration relevant to fulfilling the role Please apply today to learn more and be considered and shortlisted. Match Recruitment Ltd is a Recruitment Agency and Employment Business and REC Corporate member based in Wellingborough and operating across Northamptonshire and nearby areas. If you haven't received contact within 72 hours, please consider yourself unsuccessful on this occasion. Please don't be despondent and feel free to apply to future job adverts.
Apr 28, 2024
Full time
Service Administrator Starting salary: £25,000 per annum Monday - Friday. 37.5 hour working week. Monday - Thursday, 8:30am - 5pm and Friday, 8:30am - 3:45pm (45 minute lunch break). Holiday entitlement: 32 days (including 8 Bank Holidays) Kettering area. Office based. Permanent Match Recruitment are working in partnership with their client based in Kettering. Our client is a leading manufacturing firm with multiple brands within its group. All details regarding the sector will be revealed during shortlisting. You'll be working within our client's Service team, reporting to a Customer Experience Manager and working alongside 6 colleagues. This is lively and busy team. This role is a mix of both office administration and a high amount of telephone calls, communicating with internal colleagues, field based engineers and their customers. The ideal person will have experience working alongside a "live" operation, working to time related deadlines and have experience in coordinating the diaries of field based colleagues to attend scheduled appointments. If you've been a Scheduler or Planner, this role would suit you. Summary of your day to day duties: Communicating with field based service engineers and supporting them with their enquires from the office Reviewing future planned workload and correctly allocating to the relevant engineer with the skillset and in the relevant geographical area Review maintenance contracts and ensure these are being met under company Service Level Agreements Reviewing and processing any claims relevant to the customer's maintenance agreements Ensuring all "jobs" on system are effectively coded and regularly updated for internal visibility Ensuring correct invoicing for the carried out work through their company system All other general administration relevant to fulfilling the role Please apply today to learn more and be considered and shortlisted. Match Recruitment Ltd is a Recruitment Agency and Employment Business and REC Corporate member based in Wellingborough and operating across Northamptonshire and nearby areas. If you haven't received contact within 72 hours, please consider yourself unsuccessful on this occasion. Please don't be despondent and feel free to apply to future job adverts.
Job Status: Temporary, until December 2024 Location: Surrey/Hybrid Vacancy Reference: VR/05109 Role Description: Bridge Recruitment are currently networking for a Bid Administrator to join the Team of one of our clients, a newly-merged Soft facilities company delivering high quality solutions for cleaning, grounds maintenance and support services. As Bid Administrator, you will be responsible for supporting the bid management process by assisting with administrative tasks, maintaining bid documentation and ensuring the smooth flow of bid activities. The ideal Bid Administrator will have proven experience in a similar role or environment and will have excellent communication and organisation skills to support them in this role. This is a temporary role, until December 2024. Responsibilities: Organise and maintain bid documentation, including bid files, templates, contracts, and other relevant documents Maintain and manage a centralised repository for bid-related materials, ensuring easy accessibility for the bid team Track and update bid documents, ensuring version control and document accuracy Assist in the preparation and formatting of bid documents, ensuring consistency in branding, formatting and layout Track and maintain records of all bids, including documents, correspondence and evaluations Coordinate with internal stakeholders to gather necessary information, ensuring comprehensive and accurate bid responses Collaborate with subject matter experts to gather and incorporate new content into the bid library Assist with bid coordination activities, including scheduling meetings, preparing meeting agendas and taking meeting minutes Coordinate internal communication and collaboration among bid team members and stakeholders Ensure the distribution of bid-related information, updates, and documentation to relevant parties Support bid team members in gathering information, researching, and preparing bid responses as needed Liaise with various internal teams, including sales, operations, finance, legal and technical departments, to gather input and ensure alignment in bid responses Assist in the review of bid documents to ensure compliance with client requirements, guidelines and specifications Conduct quality checks on bid submissions, verifying accuracy, completeness and adherence to bid instructions Collaborate with internal teams to address feedback, incorporate revisions and finalise bid documents Assist in maintaining a library of pre-approved content, templates and standardised bid responses Identify areas for process improvement within the bid administration function and propose solutions to enhance efficiency and effectiveness Stay updated on industry best practices and emerging trends in bid administration and document management Provide suggestions and recommendations for improving bid-related tools, templates and processes Proactively develop and maintain the highest standards of customer care in all areas of responsibility Maintain effective communication at all times by developing and maintaining professional working relationships with all colleagues, clients and customers Ensure that health and safety standards are maintained at all times. Advise the Health and Safety Representatives of potential risk areas Conduct a continual review of personal performance, seeking to improve effectiveness both individually and as a team member Assist in the identification of personal training and development needs in relation to your duties and ensure these are fulfilled in line with Departmental Business Objectives Understand and work towards individual, team and business objectives Requirements: Flexibility to support the business as needs arise A-levels or equivalent qualification in business administration or a related field is preferred Proven experience in administrative support roles, preferably in a bid management or procurement environment Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines Excellent attention to detail and accuracy in working with bid documentation and data Proficient in using MS Office Suite (Word, Excel, PowerPoint) and document management software Strong communication skills, both written and verbal, to effectively interact with internal teams and external stakeholders Ability to work collaboratively in a team environment and establish positive relationships with colleagues Familiarity with bid management processes and an understanding of the bidding lifecycle is advantageous
Apr 28, 2024
Full time
Job Status: Temporary, until December 2024 Location: Surrey/Hybrid Vacancy Reference: VR/05109 Role Description: Bridge Recruitment are currently networking for a Bid Administrator to join the Team of one of our clients, a newly-merged Soft facilities company delivering high quality solutions for cleaning, grounds maintenance and support services. As Bid Administrator, you will be responsible for supporting the bid management process by assisting with administrative tasks, maintaining bid documentation and ensuring the smooth flow of bid activities. The ideal Bid Administrator will have proven experience in a similar role or environment and will have excellent communication and organisation skills to support them in this role. This is a temporary role, until December 2024. Responsibilities: Organise and maintain bid documentation, including bid files, templates, contracts, and other relevant documents Maintain and manage a centralised repository for bid-related materials, ensuring easy accessibility for the bid team Track and update bid documents, ensuring version control and document accuracy Assist in the preparation and formatting of bid documents, ensuring consistency in branding, formatting and layout Track and maintain records of all bids, including documents, correspondence and evaluations Coordinate with internal stakeholders to gather necessary information, ensuring comprehensive and accurate bid responses Collaborate with subject matter experts to gather and incorporate new content into the bid library Assist with bid coordination activities, including scheduling meetings, preparing meeting agendas and taking meeting minutes Coordinate internal communication and collaboration among bid team members and stakeholders Ensure the distribution of bid-related information, updates, and documentation to relevant parties Support bid team members in gathering information, researching, and preparing bid responses as needed Liaise with various internal teams, including sales, operations, finance, legal and technical departments, to gather input and ensure alignment in bid responses Assist in the review of bid documents to ensure compliance with client requirements, guidelines and specifications Conduct quality checks on bid submissions, verifying accuracy, completeness and adherence to bid instructions Collaborate with internal teams to address feedback, incorporate revisions and finalise bid documents Assist in maintaining a library of pre-approved content, templates and standardised bid responses Identify areas for process improvement within the bid administration function and propose solutions to enhance efficiency and effectiveness Stay updated on industry best practices and emerging trends in bid administration and document management Provide suggestions and recommendations for improving bid-related tools, templates and processes Proactively develop and maintain the highest standards of customer care in all areas of responsibility Maintain effective communication at all times by developing and maintaining professional working relationships with all colleagues, clients and customers Ensure that health and safety standards are maintained at all times. Advise the Health and Safety Representatives of potential risk areas Conduct a continual review of personal performance, seeking to improve effectiveness both individually and as a team member Assist in the identification of personal training and development needs in relation to your duties and ensure these are fulfilled in line with Departmental Business Objectives Understand and work towards individual, team and business objectives Requirements: Flexibility to support the business as needs arise A-levels or equivalent qualification in business administration or a related field is preferred Proven experience in administrative support roles, preferably in a bid management or procurement environment Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines Excellent attention to detail and accuracy in working with bid documentation and data Proficient in using MS Office Suite (Word, Excel, PowerPoint) and document management software Strong communication skills, both written and verbal, to effectively interact with internal teams and external stakeholders Ability to work collaboratively in a team environment and establish positive relationships with colleagues Familiarity with bid management processes and an understanding of the bidding lifecycle is advantageous
Are you an experience Contracts Coordinator? Are you looking for a new role with a growing company? If the answer is yes, we have a fantastic opportunity with a well-established company based in Newcastle. Looking to recruit on a full time and permanent basis, fully office based. The Role: Answering internal and external telephone calls to the department, ensuring clear and professional communication. Serving as a single point of contact for a major utility client, managing inquiries and requests efficiently. Filtering inbound communication and directing or handling as appropriate to ensure smooth departmental operations. Collaborating with the team to agree on and implement new systems and processes that enhance departmental efficiency. Placing orders with suppliers and ensuring timely fulfilment of departmental needs. Coordinating with the Service and Maintenance function to arrange necessary works. Communicating effectively with engineers and other site staff via telephone and email to facilitate operations. Performing general office duties including photocopying, faxing, and filing to maintain organised records. Providing efficient administration support for the department, contributing to the achievement of business objectives. Maintaining all aspects of data protection and confidentiality. Developing excellent communication with all departments, external advisors, investors, and suppliers. Organising and undertaking office housekeeping to ensure a tidy and efficient working environment. Taking on any other administrative tasks as required to support the team. The Person: Driver Previous experience in Contracts Coordinator/Administrator role Ideally experience in a Security Industry On offer is a competitive benefits package and salary, with opportunity for further development. Apply today for more information.
Apr 27, 2024
Full time
Are you an experience Contracts Coordinator? Are you looking for a new role with a growing company? If the answer is yes, we have a fantastic opportunity with a well-established company based in Newcastle. Looking to recruit on a full time and permanent basis, fully office based. The Role: Answering internal and external telephone calls to the department, ensuring clear and professional communication. Serving as a single point of contact for a major utility client, managing inquiries and requests efficiently. Filtering inbound communication and directing or handling as appropriate to ensure smooth departmental operations. Collaborating with the team to agree on and implement new systems and processes that enhance departmental efficiency. Placing orders with suppliers and ensuring timely fulfilment of departmental needs. Coordinating with the Service and Maintenance function to arrange necessary works. Communicating effectively with engineers and other site staff via telephone and email to facilitate operations. Performing general office duties including photocopying, faxing, and filing to maintain organised records. Providing efficient administration support for the department, contributing to the achievement of business objectives. Maintaining all aspects of data protection and confidentiality. Developing excellent communication with all departments, external advisors, investors, and suppliers. Organising and undertaking office housekeeping to ensure a tidy and efficient working environment. Taking on any other administrative tasks as required to support the team. The Person: Driver Previous experience in Contracts Coordinator/Administrator role Ideally experience in a Security Industry On offer is a competitive benefits package and salary, with opportunity for further development. Apply today for more information.
Contracts Administrator, Northwich/Cheshire, 6 months, Start ASAP, £Good Comms-Care is an Ingram Micro company, a global leader in technology and supply chain services, together we shape the future of technology services and contribute to the success of our clients in an ever-evolving digital landscape. We are currently looking for contract administrators to become part of our fast-expanding team at our main headquarters in Northwich, Cheshire. The role will start ASAP and would be initially on a 6 month full time contract, with opportunity to extend beyond that period. Initially, you will need to come to the office for training purposes for 5 days a week. Following the completion of training, and in accordance with current company policy, you will have the option to work in a hybrid manner, reducing your office attendance to 3 days a week. The Role: Managing Email queries Using bespoke systems to create and place orders Production of new maintenance contracts of varying size and complexity Ongoing administration of existing and renewal contracts Liaising with internal departments and Resellers to confirm vital contract information Data entry of quote items onto internal system Use of internal SOP system, MS Excel and other applications General administration responsibilities to support the sales department and business The Person: Previous, demonstrable experience in a similar role as a Contracts Admin assistant/specialist/Co-ordinator is highly desired. PC literate - proficient in Microsoft Office Suite Excellent communication skills, both verbal and written Attention to detail Team Player Able to commute to the HQ Office in Northwich and commit to 5 days onsite, with hybrid working available further down the line. If you have the skills and experience, please send your CV in for review.
Apr 26, 2024
Contractor
Contracts Administrator, Northwich/Cheshire, 6 months, Start ASAP, £Good Comms-Care is an Ingram Micro company, a global leader in technology and supply chain services, together we shape the future of technology services and contribute to the success of our clients in an ever-evolving digital landscape. We are currently looking for contract administrators to become part of our fast-expanding team at our main headquarters in Northwich, Cheshire. The role will start ASAP and would be initially on a 6 month full time contract, with opportunity to extend beyond that period. Initially, you will need to come to the office for training purposes for 5 days a week. Following the completion of training, and in accordance with current company policy, you will have the option to work in a hybrid manner, reducing your office attendance to 3 days a week. The Role: Managing Email queries Using bespoke systems to create and place orders Production of new maintenance contracts of varying size and complexity Ongoing administration of existing and renewal contracts Liaising with internal departments and Resellers to confirm vital contract information Data entry of quote items onto internal system Use of internal SOP system, MS Excel and other applications General administration responsibilities to support the sales department and business The Person: Previous, demonstrable experience in a similar role as a Contracts Admin assistant/specialist/Co-ordinator is highly desired. PC literate - proficient in Microsoft Office Suite Excellent communication skills, both verbal and written Attention to detail Team Player Able to commute to the HQ Office in Northwich and commit to 5 days onsite, with hybrid working available further down the line. If you have the skills and experience, please send your CV in for review.
People Solutions Group Limited
Mexborough, Yorkshire
SALES ADMINISTRATOR MONDAY - FRIDAY: 09.00 - 17.00 £23,500 to £25,000 PER ANNUM People Solutions are partnered with a long-standing client in the Engineering and Manufacturing industry, who are actively recruiting for a Sales Administrator to join their team in Mexborough. Benefits Competitive salary Private medical scheme Holiday entitlement (25 days plus bank holidays) Company bonus Subsidised canteen Pension contribution Day to Day Duties As a Sales Administrator your duties will include: Production of customer quotations and contracts including calculation and raising contract claims payments Administration and development of leads, opportunities and projects Ensuring that customer queries and requirements are managed and satisfied Provision of administrative support to the sales force and customers in both the development and maintenance of established processes and the C4C systems Ad hoc reporting and support of continuous improvement activity Essential Skills Ability to communicate effectively using a variety of mediums Focused on achieving results to required standards and developing skills and knowledge Proficient use of IT systems Good MS Office skills Excellent telephone / communication skills Ability to work unsupervised and on own initiative Desirable Experience Knowledge of the heating (or related) industry would be an advantage. Training Company Policy and procedure training provided to successful candidates. Apply Apply today by clicking below.
Apr 25, 2024
Full time
SALES ADMINISTRATOR MONDAY - FRIDAY: 09.00 - 17.00 £23,500 to £25,000 PER ANNUM People Solutions are partnered with a long-standing client in the Engineering and Manufacturing industry, who are actively recruiting for a Sales Administrator to join their team in Mexborough. Benefits Competitive salary Private medical scheme Holiday entitlement (25 days plus bank holidays) Company bonus Subsidised canteen Pension contribution Day to Day Duties As a Sales Administrator your duties will include: Production of customer quotations and contracts including calculation and raising contract claims payments Administration and development of leads, opportunities and projects Ensuring that customer queries and requirements are managed and satisfied Provision of administrative support to the sales force and customers in both the development and maintenance of established processes and the C4C systems Ad hoc reporting and support of continuous improvement activity Essential Skills Ability to communicate effectively using a variety of mediums Focused on achieving results to required standards and developing skills and knowledge Proficient use of IT systems Good MS Office skills Excellent telephone / communication skills Ability to work unsupervised and on own initiative Desirable Experience Knowledge of the heating (or related) industry would be an advantage. Training Company Policy and procedure training provided to successful candidates. Apply Apply today by clicking below.
Commercial Administrator - Social Housing Repairs & Maintenance Hertford Full Time - permanent Salary: £26,000 - £30,000 We are working with a leading Social Housing Repairs and Maintenance Contractor to find a successful and proactive Commercial Administrator to join their team in Hertford. They have a great team in place who, with mentoring and support along with an engaged Client, will be empowered to deliver contract excellence for our residents, people, client, and wider business. Your primary, short term, purpose is to create and implement a process in which we are maximising time and value for orders that have been operationally completed across a multitude of contracts. They will support, train, and empower you to own your role. You will have profit and loss decision making responsibilities and be involved in shaping not only the future of this contract, but the businesses wider growth. Reporting to and working hand in hand with our commercial manager, you will provide insight and own the customer journey post completion to payment. About You Experience within Social Housing would be advantageous but not essential Experience with data entry, invoicing and purchase orders would also be desirable Maximizing revenue entitlement Help ensure that commercial processes are adhered to across the business unit. Actively seek to improve processes and procedures. External relationships, ensure that any main contracts entered have terms and conditions that are appropriate for the business, with commercial risks identified. Ensure that the supply chain is engaged appropriately with the correct contract terms and conditions. Ensure that good client relationships are fostered. You will be working for a modern, forward thinking business; that believes the strengths, skills and personalities of their people are the key to the groups success. Please apply online now! Or call the office on for more information.
Apr 24, 2024
Full time
Commercial Administrator - Social Housing Repairs & Maintenance Hertford Full Time - permanent Salary: £26,000 - £30,000 We are working with a leading Social Housing Repairs and Maintenance Contractor to find a successful and proactive Commercial Administrator to join their team in Hertford. They have a great team in place who, with mentoring and support along with an engaged Client, will be empowered to deliver contract excellence for our residents, people, client, and wider business. Your primary, short term, purpose is to create and implement a process in which we are maximising time and value for orders that have been operationally completed across a multitude of contracts. They will support, train, and empower you to own your role. You will have profit and loss decision making responsibilities and be involved in shaping not only the future of this contract, but the businesses wider growth. Reporting to and working hand in hand with our commercial manager, you will provide insight and own the customer journey post completion to payment. About You Experience within Social Housing would be advantageous but not essential Experience with data entry, invoicing and purchase orders would also be desirable Maximizing revenue entitlement Help ensure that commercial processes are adhered to across the business unit. Actively seek to improve processes and procedures. External relationships, ensure that any main contracts entered have terms and conditions that are appropriate for the business, with commercial risks identified. Ensure that the supply chain is engaged appropriately with the correct contract terms and conditions. Ensure that good client relationships are fostered. You will be working for a modern, forward thinking business; that believes the strengths, skills and personalities of their people are the key to the groups success. Please apply online now! Or call the office on for more information.
Adcock Refrigeration and Air Conditioning
Bromsgrove, Worcestershire
Administrator Location : Bromsgrove Job Type : Full time, Permanent Salary : Competitive Hours : 40 hours per week Benefits : 25 days holiday per annum (FTE), plus bank holidays, increasing with service. Pension Scheme Wide training opportunities. All the latest software, tools and equipmentWe are looking for a talented, organized Administrator to join our busy team in Bromsgrove. If you are on the lookout for your next opportunity, with an employer that cares deeply for its employees and has a history of long-serving employees, then this may be your chance.Adcock Refrigeration and Air Conditioning is a widely respected company within the cooling and heating industry. In 2023 we achieved an 88% employee engagement score, which shows that we are doing very well in achieving our mission to "deliver an outstanding client experience every day, by creating a great place to work". What you'll be doing: As part of a small administrative team, you will be the first contact for clients and engineers. You will support the Service and Maintenance department in delivering exceptional service to our clients. Your day will include: Answering the phones and dealing with queries Planning jobs and making sure that the engineers know where to go. Providing quotations to customers for maintenance contracts Renewal of maintenance contracts Producing invoices Keeping records and updating relevant databasesEvery day is different, and every client is unique! What we need from you: An experienced administrator in a busy, reactive working environment. Good computer skills, specifically Microsoft applications. Experience in using databases would be an advantage Ability to deliver excellent Customer service. Able to prioritise and react to changing customer needs in a calm and effective manner. What we offer: A competitive salary, commensurate with skill and experience. A friendly, close working environment with plenty of free parking. Varied and interesting work 25 days holiday, plus bank holidays. Holiday allowance increases with service. Pension. Next steps: If you feel that this is the right opportunity for you, click apply and complete the short application process.We are an Equal Opportunities Employer. We encourage applicants from every background to apply for our vacancies. If you've got what it takes, then we want to hear from you!You may have experience of the following: Office Administrator, Operations Administrator, Administrator, Office Assistant, Administrative Assistant, Business Administrator, Admin Assistant, Building Service Administrator, Contract Administrator, etc.REF-
Apr 24, 2024
Full time
Administrator Location : Bromsgrove Job Type : Full time, Permanent Salary : Competitive Hours : 40 hours per week Benefits : 25 days holiday per annum (FTE), plus bank holidays, increasing with service. Pension Scheme Wide training opportunities. All the latest software, tools and equipmentWe are looking for a talented, organized Administrator to join our busy team in Bromsgrove. If you are on the lookout for your next opportunity, with an employer that cares deeply for its employees and has a history of long-serving employees, then this may be your chance.Adcock Refrigeration and Air Conditioning is a widely respected company within the cooling and heating industry. In 2023 we achieved an 88% employee engagement score, which shows that we are doing very well in achieving our mission to "deliver an outstanding client experience every day, by creating a great place to work". What you'll be doing: As part of a small administrative team, you will be the first contact for clients and engineers. You will support the Service and Maintenance department in delivering exceptional service to our clients. Your day will include: Answering the phones and dealing with queries Planning jobs and making sure that the engineers know where to go. Providing quotations to customers for maintenance contracts Renewal of maintenance contracts Producing invoices Keeping records and updating relevant databasesEvery day is different, and every client is unique! What we need from you: An experienced administrator in a busy, reactive working environment. Good computer skills, specifically Microsoft applications. Experience in using databases would be an advantage Ability to deliver excellent Customer service. Able to prioritise and react to changing customer needs in a calm and effective manner. What we offer: A competitive salary, commensurate with skill and experience. A friendly, close working environment with plenty of free parking. Varied and interesting work 25 days holiday, plus bank holidays. Holiday allowance increases with service. Pension. Next steps: If you feel that this is the right opportunity for you, click apply and complete the short application process.We are an Equal Opportunities Employer. We encourage applicants from every background to apply for our vacancies. If you've got what it takes, then we want to hear from you!You may have experience of the following: Office Administrator, Operations Administrator, Administrator, Office Assistant, Administrative Assistant, Business Administrator, Admin Assistant, Building Service Administrator, Contract Administrator, etc.REF-
Parkside Office Professional
Watford, Hertfordshire
HYBRID WORKING JOINING A GLOBAL LEADER PROGRESSION WITHIN ROLE My client, who are well established life science organisation, who are seeking a strong administrator to join their dispatch team. You will be joining a highly structured, organised and process-oriented role. Therefore the right candidate will be extremely orgnaised, customer focused and excellent mutli-tasking skills. Full-time / Hybrid working 3 days office and 2 days at home. Service Administrator Responsibilities: Dispatching engineer field work daily such as Repairs, Preventative Maintenance, Installations. Supporting field service engineers by managing parts ordering and stock transfers. Day to day managing of the Service Admin shared inbox dealing with all customer requests. Raising service contract quotes, progressing from acceptance to processing, reviewing existing contracts, sending renewals. Service Administrator requirements for the role Be able to use your own initiative and manage the workload.Work well under a fast pace environment Attention to detail is essential. Service Administrator experience: You must have previous experience in a service administrator role within a busy department. To provide Customer Service Excellence for both verbal and written communications. Complete assigned tasks within tight timeframes. Co-ordinate with all departments within the Business. Be competent with Microsoft Office Package. Service Max, SAP and Contracts knowledge desirable. Please apply now if you have the relevant experience required for this position. Thank you and good luck!
Apr 24, 2024
Full time
HYBRID WORKING JOINING A GLOBAL LEADER PROGRESSION WITHIN ROLE My client, who are well established life science organisation, who are seeking a strong administrator to join their dispatch team. You will be joining a highly structured, organised and process-oriented role. Therefore the right candidate will be extremely orgnaised, customer focused and excellent mutli-tasking skills. Full-time / Hybrid working 3 days office and 2 days at home. Service Administrator Responsibilities: Dispatching engineer field work daily such as Repairs, Preventative Maintenance, Installations. Supporting field service engineers by managing parts ordering and stock transfers. Day to day managing of the Service Admin shared inbox dealing with all customer requests. Raising service contract quotes, progressing from acceptance to processing, reviewing existing contracts, sending renewals. Service Administrator requirements for the role Be able to use your own initiative and manage the workload.Work well under a fast pace environment Attention to detail is essential. Service Administrator experience: You must have previous experience in a service administrator role within a busy department. To provide Customer Service Excellence for both verbal and written communications. Complete assigned tasks within tight timeframes. Co-ordinate with all departments within the Business. Be competent with Microsoft Office Package. Service Max, SAP and Contracts knowledge desirable. Please apply now if you have the relevant experience required for this position. Thank you and good luck!
Helpdesk Administrator required to join a busy team in the heart of Westhill, on a full time and permanent basis to support one of the organisations biggest contracts. Monday to Friday, 8:00 AM to 5:00 PM Employment Type: Full-time, Permanent and office based. £25,000 - £26,000 Are you looking for a new opportunity to showcase your skills in coordination, customer service, and administration? Join a UK-wide successful and rapidly growing business with major contracts across the country. We are currently seeking a Helpdesk Administrator to support one of our largest contracts. Key Responsibilities: - Coordinate and book maintenance tasks efficiently - Provide exceptional customer service - Manage contractor relationships - Ensure adherence to service level agreements Requirements: - Excellent communication and coordination skills - Proficiency in Microsoft Office suite - Prior experience in coordinating maintenance tasks is preferred but not essential - Experience working in a customer service focused environment is essential, ideally office based This role offers a dynamic work environment with opportunities for growth and development. If you are detail-oriented, organised, and thrive in a fast-paced setting, we want to hear from you! Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Apr 24, 2024
Full time
Helpdesk Administrator required to join a busy team in the heart of Westhill, on a full time and permanent basis to support one of the organisations biggest contracts. Monday to Friday, 8:00 AM to 5:00 PM Employment Type: Full-time, Permanent and office based. £25,000 - £26,000 Are you looking for a new opportunity to showcase your skills in coordination, customer service, and administration? Join a UK-wide successful and rapidly growing business with major contracts across the country. We are currently seeking a Helpdesk Administrator to support one of our largest contracts. Key Responsibilities: - Coordinate and book maintenance tasks efficiently - Provide exceptional customer service - Manage contractor relationships - Ensure adherence to service level agreements Requirements: - Excellent communication and coordination skills - Proficiency in Microsoft Office suite - Prior experience in coordinating maintenance tasks is preferred but not essential - Experience working in a customer service focused environment is essential, ideally office based This role offers a dynamic work environment with opportunities for growth and development. If you are detail-oriented, organised, and thrive in a fast-paced setting, we want to hear from you! Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Macildowie Recruitment and Retention
Loughborough, Leicestershire
Finance Administrator / Loughborough / Permanent / 100% Office Based / up to £24,000 Overall Objective: The Finance Administrator will ensure the accurate and timely input of all sales and purchase account details into relevant systems. They will manage debt collections efficiently to maximise cash flow, maintain effective communication, and meet deadlines with precision. Education and Experience: Experience in accounts or purchasing Proficiency in MS Office, particularly Excel Experience with relevant accounting software preferred but not essential Key Responsibilities: The Finance Administrator's responsibilities include: Entering and verifying all relevant details onto invoicing systems Processing sales invoices Credit control - Chasing debts, managing contracts Posting receipts and refunds Banking Balancing daybooks and nominal ledgers Matching invoices, delivery notes, and orders Processing payments and reconciling statements Handling maintenance queries and obtaining authorisations Assisting Company Auditors Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
Apr 23, 2024
Full time
Finance Administrator / Loughborough / Permanent / 100% Office Based / up to £24,000 Overall Objective: The Finance Administrator will ensure the accurate and timely input of all sales and purchase account details into relevant systems. They will manage debt collections efficiently to maximise cash flow, maintain effective communication, and meet deadlines with precision. Education and Experience: Experience in accounts or purchasing Proficiency in MS Office, particularly Excel Experience with relevant accounting software preferred but not essential Key Responsibilities: The Finance Administrator's responsibilities include: Entering and verifying all relevant details onto invoicing systems Processing sales invoices Credit control - Chasing debts, managing contracts Posting receipts and refunds Banking Balancing daybooks and nominal ledgers Matching invoices, delivery notes, and orders Processing payments and reconciling statements Handling maintenance queries and obtaining authorisations Assisting Company Auditors Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
At Sovereign we provide high quality homes, services and neighbourhoods where people want to live. We are a leading housing association, striving to provide quality, affordable homes in happy, successful places. What we do makes a real difference to people's lives and you'll share the satisfaction of doing something that really matters. We are looking for an experienced Administrator to join the Property Services Team in our Bristol office. What you'll be doing As an Administrator , you will be part of a small team that delivers an effective administrative service, providing day-to-day support to the Empty Homes and Planned Team. Reporting to the Contracts Manager, you will need to be an excellent collaborator and communicator and be able to demonstrate strong administration skills, as well as providing a first class customer experience. What you'll need: A good understanding of property maintenance terminology The ability to manage your own workload A passion for providing great customer service Strong administration experience within a busy office environment Experience of using a number of different computer systems What you'll get: £450 yearly flexible benefit pot to use against benefits of your choice 25 Days Holiday + Bank Holidays (with an extra day every year up to 30 days) Chance to buy or sell holiday as part of our flexible benefits package Company pension scheme, matched up to 12% Life cover 4 x annual salary SmartTech - Buy an electrical item and pay it off through your salary over 12 months Recognition scheme Wellbeing discounts There is the potential for flexible working within this role, but you will need to be available to train in our Nibley Office, particularly over your first few months with us. If you would like the opportunity to make a real impact within our changing and growing organisation, we would love to hear from you.
Sep 18, 2022
Full time
At Sovereign we provide high quality homes, services and neighbourhoods where people want to live. We are a leading housing association, striving to provide quality, affordable homes in happy, successful places. What we do makes a real difference to people's lives and you'll share the satisfaction of doing something that really matters. We are looking for an experienced Administrator to join the Property Services Team in our Bristol office. What you'll be doing As an Administrator , you will be part of a small team that delivers an effective administrative service, providing day-to-day support to the Empty Homes and Planned Team. Reporting to the Contracts Manager, you will need to be an excellent collaborator and communicator and be able to demonstrate strong administration skills, as well as providing a first class customer experience. What you'll need: A good understanding of property maintenance terminology The ability to manage your own workload A passion for providing great customer service Strong administration experience within a busy office environment Experience of using a number of different computer systems What you'll get: £450 yearly flexible benefit pot to use against benefits of your choice 25 Days Holiday + Bank Holidays (with an extra day every year up to 30 days) Chance to buy or sell holiday as part of our flexible benefits package Company pension scheme, matched up to 12% Life cover 4 x annual salary SmartTech - Buy an electrical item and pay it off through your salary over 12 months Recognition scheme Wellbeing discounts There is the potential for flexible working within this role, but you will need to be available to train in our Nibley Office, particularly over your first few months with us. If you would like the opportunity to make a real impact within our changing and growing organisation, we would love to hear from you.
Job Title: Facilities Administrator Location: Role will be initially based in Wythenshawe office but on 14th March 2022 the role will move to being based in new Warrington office Salary: Up to £25,000 (depending on experience) + pension, free parking, 21 days holiday Full Time and Permanent Monday to Friday - 8.00am-5.00pm My client is a successful SME facilities and related support services business with an expanding client base across the UK. They provide Mechanical and Electrical Maintenance to various clients throughout the UK. They do this through their own engineers and also sub-contractors. They are actively looking to recruit an Facilities Administrator. The role will be initially based from our clients office in Wythenshawe but our client are moving on 14th March to a new office in Warrington, so they are looking for someone who can work short term in Wythenshawe and then permanently in Warrington. This role is a vital to our clients continued success, it involves working closely with other members of staff, to assist with the smooth running of their clients web systems. Job Duties and Responsibilities: ·Ensuring all calls from clients into the office are dealt with correctly and monitored and the clients kept updated and calls passed on to Engineers ·Scanning documents and maintaining records within our clients in house document management system ·Proactively managing their clients various systems, uploading paperwork and closing jobs, ensuring jobs are closed within SLA's ·Producing reports daily from our clients systems, ensuring that these are updated and sent out to managers for review ·Liaising with Technical Managers to ensure engineers paperwork is correct and ready to be uploaded to clients systems ·Check and approve all timesheet submission electronically ·Assist in the management of subcontractors where required, including raising PO's, chasing paperwork and renewal quotations ·Collate sickness / absence reports and collate all overtime information ·Ensure vital information is provided to other departments i.e. contracts managers and estimating department ·Other ad hoc duties as required Desired Skills / Attributes: ·Strong IT skills, competent user of Microsoft Office, including Outlook, Word and Excel ·Excellent organisational and communication skills ·Minimum of 2 years experience of working in a busy office environment ·Good telephone manner ·Excellent attention to detail ·Background in a facilities / maintenance sector and used to dealing with engineers / subcontractors would be ideal but not essential Ideally candidates will drive and have their own vehicle as the role will initially based in Wythenshawe but on 14th March 2022 the role will permanently move to our clients new office in Warrington. If you believe this fits with your own experience please send your full and up to date CV to Jonathan Sweasey at PDA Search and Selection.
Feb 21, 2022
Full time
Job Title: Facilities Administrator Location: Role will be initially based in Wythenshawe office but on 14th March 2022 the role will move to being based in new Warrington office Salary: Up to £25,000 (depending on experience) + pension, free parking, 21 days holiday Full Time and Permanent Monday to Friday - 8.00am-5.00pm My client is a successful SME facilities and related support services business with an expanding client base across the UK. They provide Mechanical and Electrical Maintenance to various clients throughout the UK. They do this through their own engineers and also sub-contractors. They are actively looking to recruit an Facilities Administrator. The role will be initially based from our clients office in Wythenshawe but our client are moving on 14th March to a new office in Warrington, so they are looking for someone who can work short term in Wythenshawe and then permanently in Warrington. This role is a vital to our clients continued success, it involves working closely with other members of staff, to assist with the smooth running of their clients web systems. Job Duties and Responsibilities: ·Ensuring all calls from clients into the office are dealt with correctly and monitored and the clients kept updated and calls passed on to Engineers ·Scanning documents and maintaining records within our clients in house document management system ·Proactively managing their clients various systems, uploading paperwork and closing jobs, ensuring jobs are closed within SLA's ·Producing reports daily from our clients systems, ensuring that these are updated and sent out to managers for review ·Liaising with Technical Managers to ensure engineers paperwork is correct and ready to be uploaded to clients systems ·Check and approve all timesheet submission electronically ·Assist in the management of subcontractors where required, including raising PO's, chasing paperwork and renewal quotations ·Collate sickness / absence reports and collate all overtime information ·Ensure vital information is provided to other departments i.e. contracts managers and estimating department ·Other ad hoc duties as required Desired Skills / Attributes: ·Strong IT skills, competent user of Microsoft Office, including Outlook, Word and Excel ·Excellent organisational and communication skills ·Minimum of 2 years experience of working in a busy office environment ·Good telephone manner ·Excellent attention to detail ·Background in a facilities / maintenance sector and used to dealing with engineers / subcontractors would be ideal but not essential Ideally candidates will drive and have their own vehicle as the role will initially based in Wythenshawe but on 14th March 2022 the role will permanently move to our clients new office in Warrington. If you believe this fits with your own experience please send your full and up to date CV to Jonathan Sweasey at PDA Search and Selection.
As a Master Data Associate, you'll work in conjunction with our service operations across the UK, enjoying responsibility for the timely and accurate set up and input of customer master data and service contract information for new customer agreements to our SAP operating system. Alongside this, your role will also require the provision of continuing support services to the business in relation to the entry and upload of any account changes and updates, which will be tracked and monitored for quality and accuracy. We offer a competitive salary, with ongoing training and development! With the focus firmly on meeting and exceeding customer service expectations, day to day tasks will revolve around: * Roll-outs, daily account cleansing, setting up of new customer service agreements, customer equipment list updates and tracking, as well as error management, business wide information requests, price increases, SAP training and change track documentation * The ongoing provision of advisory and corrective support to all UK teams in respect of queries relating to SAP master data issues, along with the maintenance of SAP data components, will also be expected With a strong customer service background and proven experience in data input/management, you should be able to demonstrate: * A collaborative approach and first-rate organisational skills, backed by a keen eye for detail and the ability work with a high degree of accuracy * The ability to read, analyse and interpret client contracts and other documents relating to contract administration and associated agreements * Proficiency in MS Office products, including Visio, as well as being an expert in the use of Microsoft Excel, whilst any additional experience of SAP would only add value to your CV In return, we can promise you a first-class opportunity in a quality driven business, where the rewards will fully reflect your endeavour, in the form of a competitive salary and an excellent range of benefits. _We welcome applications from anybody who considers they match the requirements of the post, irrespective of gender, race or disability._ #SHREDMCR12 Job Types: Full-time, Permanent Benefits: * Company pension * Cycle to work scheme * On-site parking Schedule: * 8 hour shift * Monday to Friday
Dec 09, 2021
Full time
As a Master Data Associate, you'll work in conjunction with our service operations across the UK, enjoying responsibility for the timely and accurate set up and input of customer master data and service contract information for new customer agreements to our SAP operating system. Alongside this, your role will also require the provision of continuing support services to the business in relation to the entry and upload of any account changes and updates, which will be tracked and monitored for quality and accuracy. We offer a competitive salary, with ongoing training and development! With the focus firmly on meeting and exceeding customer service expectations, day to day tasks will revolve around: * Roll-outs, daily account cleansing, setting up of new customer service agreements, customer equipment list updates and tracking, as well as error management, business wide information requests, price increases, SAP training and change track documentation * The ongoing provision of advisory and corrective support to all UK teams in respect of queries relating to SAP master data issues, along with the maintenance of SAP data components, will also be expected With a strong customer service background and proven experience in data input/management, you should be able to demonstrate: * A collaborative approach and first-rate organisational skills, backed by a keen eye for detail and the ability work with a high degree of accuracy * The ability to read, analyse and interpret client contracts and other documents relating to contract administration and associated agreements * Proficiency in MS Office products, including Visio, as well as being an expert in the use of Microsoft Excel, whilst any additional experience of SAP would only add value to your CV In return, we can promise you a first-class opportunity in a quality driven business, where the rewards will fully reflect your endeavour, in the form of a competitive salary and an excellent range of benefits. _We welcome applications from anybody who considers they match the requirements of the post, irrespective of gender, race or disability._ #SHREDMCR12 Job Types: Full-time, Permanent Benefits: * Company pension * Cycle to work scheme * On-site parking Schedule: * 8 hour shift * Monday to Friday