Your new company Our exclusive client is a not-for-profit organisation dedicated to promoting sustainability and reducing the effects of climate change in Scotland. This nationally important organisation is looking for an experienced Personal Assistant to support the CEO on a fixed-term basis for 12 months. Your new role You'll play a pivotal role in ensuring the smooth functioning of our CEO's office. Your responsibilities will span from managing the CEO's calendar and email to coordinating meetings, travel arrangements, and critical priorities. If you thrive in a fast-paced environment, excel at multitasking, and have a keen eye for detail, this role is tailor-made for you.Key Responsibilities: Diary and Email Management: Actively manage the CEO's diary and email, ensuring timely responses and efficient communication. Workload Execution: Take action on emails and provide support to the CEO in executing tasks. Forward Planning: Proactively plan the CEO's time, allocating adequate slots for project deliveries and priority reviews. Meeting Coordination: Scheduling meetings, calls, and teleconferences, making relevant information accessible electronically. Adaptability: Handle conflicting schedules and rapid changes with ease. Travel Itineraries: Prepare travel itineraries, book accommodations, and arrange necessary travel. Delegation: Delegate administrative tasks to the administration team as needed. Board Meeting Support: Stay informed about Board and subcommittee meetings, take accurate minutes, and circulate them promptly. Effective Communication: Collaborate with the Operations, Governance & Compliance Manager to build relevant information packs. Agenda Setting: Set meetings with officers to agree on the agenda with the Board Chair. Record Keeping: Maintain accurate records of actions and progress. What you'll need to succeed Proven experience in Executive Support roles at C-suite level. Excellent organisational and communication skills. The ability to adapt to changing priorities and manage conflicting schedules. Proficiency in email management, travel coordination, and meeting logistics. Attention to detail and a proactive mindset. Experience within the public sector and governmental policy would be beneficial for this role. What you'll get in return Working for a nationally important organisation. Hybrid working arrangements are dependent on business needs. Private healthcare. 10% employer pension contribution. Employee Assistance Programme. A Rewards Platform. 30 days annual leave & 8 bank holidays. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 30, 2024
Full time
Your new company Our exclusive client is a not-for-profit organisation dedicated to promoting sustainability and reducing the effects of climate change in Scotland. This nationally important organisation is looking for an experienced Personal Assistant to support the CEO on a fixed-term basis for 12 months. Your new role You'll play a pivotal role in ensuring the smooth functioning of our CEO's office. Your responsibilities will span from managing the CEO's calendar and email to coordinating meetings, travel arrangements, and critical priorities. If you thrive in a fast-paced environment, excel at multitasking, and have a keen eye for detail, this role is tailor-made for you.Key Responsibilities: Diary and Email Management: Actively manage the CEO's diary and email, ensuring timely responses and efficient communication. Workload Execution: Take action on emails and provide support to the CEO in executing tasks. Forward Planning: Proactively plan the CEO's time, allocating adequate slots for project deliveries and priority reviews. Meeting Coordination: Scheduling meetings, calls, and teleconferences, making relevant information accessible electronically. Adaptability: Handle conflicting schedules and rapid changes with ease. Travel Itineraries: Prepare travel itineraries, book accommodations, and arrange necessary travel. Delegation: Delegate administrative tasks to the administration team as needed. Board Meeting Support: Stay informed about Board and subcommittee meetings, take accurate minutes, and circulate them promptly. Effective Communication: Collaborate with the Operations, Governance & Compliance Manager to build relevant information packs. Agenda Setting: Set meetings with officers to agree on the agenda with the Board Chair. Record Keeping: Maintain accurate records of actions and progress. What you'll need to succeed Proven experience in Executive Support roles at C-suite level. Excellent organisational and communication skills. The ability to adapt to changing priorities and manage conflicting schedules. Proficiency in email management, travel coordination, and meeting logistics. Attention to detail and a proactive mindset. Experience within the public sector and governmental policy would be beneficial for this role. What you'll get in return Working for a nationally important organisation. Hybrid working arrangements are dependent on business needs. Private healthcare. 10% employer pension contribution. Employee Assistance Programme. A Rewards Platform. 30 days annual leave & 8 bank holidays. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Full-time, Office Based 12 Month FTC in Birmingham City Centre A global, Law Firm is looking for a highly capable and dependable professional to join their support team, providing assistance to fee earners and members of the SLT with a variety of tasks. The successful candidate will need to have a proven history of excellent organisation and communication skills, both oral and written. The primary duties and responsibilities of this role shall include: Providing high level support to Fee Earners and Partners. Advise stakeholders, building a trustworthy and professional rapport. Accurately using finance management systems in order to facilitate matter opening, maintenance, closure and archiving. Generating billing reports, letters and draft bills. Managing invoices, expenses and disbursements. Recording time for Fee-Earners when required. Coordinate internal and external client facing meetings, ensuring rooms and relevant facilities are booked and accurately accounted for. Utilising document production for the creation of draft documents. Assisting and organising client functions such as seminars. Arrange complex travel bookings, including visas, flights accommodation and rental vehicles. The successful candidate will poses the following skills and attributes: Previous experience in a similar or same role. Excellent communication skills, both oral and communication. Strong knowledge of Microsoft Office, such as Word, PowerPoint & Excel. Excellent diary management skills. Strong organisational and prioritisation skills. A pro-active approach to work. Katie Bard is acting as an employment agency for this job listing. If this sounds like you, please apply online today! If you have any queries about the role contact Richardon . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Apr 26, 2024
Full time
Full-time, Office Based 12 Month FTC in Birmingham City Centre A global, Law Firm is looking for a highly capable and dependable professional to join their support team, providing assistance to fee earners and members of the SLT with a variety of tasks. The successful candidate will need to have a proven history of excellent organisation and communication skills, both oral and written. The primary duties and responsibilities of this role shall include: Providing high level support to Fee Earners and Partners. Advise stakeholders, building a trustworthy and professional rapport. Accurately using finance management systems in order to facilitate matter opening, maintenance, closure and archiving. Generating billing reports, letters and draft bills. Managing invoices, expenses and disbursements. Recording time for Fee-Earners when required. Coordinate internal and external client facing meetings, ensuring rooms and relevant facilities are booked and accurately accounted for. Utilising document production for the creation of draft documents. Assisting and organising client functions such as seminars. Arrange complex travel bookings, including visas, flights accommodation and rental vehicles. The successful candidate will poses the following skills and attributes: Previous experience in a similar or same role. Excellent communication skills, both oral and communication. Strong knowledge of Microsoft Office, such as Word, PowerPoint & Excel. Excellent diary management skills. Strong organisational and prioritisation skills. A pro-active approach to work. Katie Bard is acting as an employment agency for this job listing. If this sounds like you, please apply online today! If you have any queries about the role contact Richardon . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Operational Support Assistant - FTC 12 Months The Property Risks & Coverage team of Keoghs is seeking an Operational Support Assistant to assist with the internal management of this nationwide team, working alongside the Business Unit Director/Deputy Business Unit Director for the team, enabling it to be a highly effective and profitable business unit. This role will also cover some Operational Support Assistant duties for the Healthcare team as may from time to time be necessary for the effective and profitable running of that business unit which will be holiday cover and will typically be limited to support required for BUD that cannot be delayed. The Operational Support Assistant for Healthcare will likewise provide support for Property Risks & Coverage during absences. What we offer in return: Salary discussed & disclosed on application, hybrid working 1 day per week in office remainder remote working, Health Care Cash Plan, Holidays 25 days plus 8 bank holidays (opportunity to buy & sell 3 days) increasing to 26 after 5 years' service and to 27 after 10 years' service, Death In Service - after 1 year, Employer Pension Contribution, Cycle to Work Scheme, Tech Scheme, Season Ticket Loan, Gym Flex Key Accountabilities Supporting the Business Unit Director/Deputy Business Unit Director, the role will include: New starter set up in Tracker and internal distribution lists for operational teams; Internal people change requests; Maintaining Sage and Dashboard with holidays requests, absences & other allowed time dispensation Provision of a monthly report detailing holidays taken in the previous month & forecasts for holidays in months ahead; Use of Power BI to complete internal MI requests; Provision of monthly/quarterly performance statistics for Lead lawyers/key stakeholders (if required); Collection of internal MI for new instructions and transferred files; settlements achieved; and performance against targets at individual lawyer, sub specialist and business area level; Collation of data on new instructions and transferred files, providing analysis; Diary management for Business Unit Director/Deputy Business Unit Director as well as arranging internal meetings; Diary and meeting management for other key stakeholders in the operational teams; Dealing with expenses requests (when requested by key stakeholders); Arranging client entertainment (when requested); Oversight/gatekeeping of the PRC New Instruction inbox, ensuring new instructions are opened/allocated within SLAs, promptly escalating to BUD/DBUD where necessary; Acting as PPC for PRC for new/transferred files and allocation queries, promptly escalating to BUD/DBUD where necessary Supporting the Business Unit Director to ensure that both internal and external MI is accurate for Property Risks and Coverage: Ensuring caseloads are kept clear of settled files by prompting lawyers to complete the dispute resolution task where this has been missed; Completing ad-hoc MI related or similar tasks to meet client or internal requirements; Collecting details of recoveries across household, commercial and motor on a monthly basis; Supporting all Client Account Managers and/or PPC's for which lawyers in the Property Risks and Coverage team have files by: Collating missing and specialist MI (at principle, secondary and description work type levels) for monthly contractual reports together with liaising with lawyers (who remain responsible for completion of the MI) in respect of any missing or anomalous entries to ensure completion is timely and accurate; Preparation of specialist adhoc MI for the motor sub specialist PRC team; Preparation of the monthly Aviva construction report; Working Hours 35 hours per week. Flexible working will be considered. Monday - Friday 9am - 5pm with 1 unpaid hour for lunch. This is a Fixed Term Contract until 31/05/2025 Essential Skills and Attributes: Minimum education standard of 5 GCSEs grades 5 or above or A-C or equivalent other qualification/experience Able to use Excel, Tracker and Business Objects Good telephone and communication skills with people at all levels inside and outside the business An ability to organise and prioritise tasks using initiative Calm under pressure with the ability to re-prioritise when required An ability to maintain attention to detail when dealing with repetitive tasks Self-confidence with good literacy and IT skills Good team worker with the flexibility to do what is required Ability to work effectively within the Keoghs Shared Behaviour framework Required Soft Skills: Personal Effectiveness Team Commitment : Values others perspective & builds effective working relationships Resilience: Demonstrates self-control; responds effectively to feedback to improve performance Passion for Growth and Improvement: Systematically improves performance & shares knowledge in order to drive improvement Embracing Change: Responds positively to change & is able to identify/suggest better ways of working Business Focus Client Care: Works to add value for the team Decision Making: is able to prioritise & decide upon the most effective level of service delivery Commercial Insight: Considers and understands commercial implications Values Our culture is focussed on making Keoghs sustainable and successful for our people and clients, with this our four values are at the heart of everything we do. We are connectedWe are DynamicWe are InnovativeWe succeed together
Apr 21, 2024
Full time
Operational Support Assistant - FTC 12 Months The Property Risks & Coverage team of Keoghs is seeking an Operational Support Assistant to assist with the internal management of this nationwide team, working alongside the Business Unit Director/Deputy Business Unit Director for the team, enabling it to be a highly effective and profitable business unit. This role will also cover some Operational Support Assistant duties for the Healthcare team as may from time to time be necessary for the effective and profitable running of that business unit which will be holiday cover and will typically be limited to support required for BUD that cannot be delayed. The Operational Support Assistant for Healthcare will likewise provide support for Property Risks & Coverage during absences. What we offer in return: Salary discussed & disclosed on application, hybrid working 1 day per week in office remainder remote working, Health Care Cash Plan, Holidays 25 days plus 8 bank holidays (opportunity to buy & sell 3 days) increasing to 26 after 5 years' service and to 27 after 10 years' service, Death In Service - after 1 year, Employer Pension Contribution, Cycle to Work Scheme, Tech Scheme, Season Ticket Loan, Gym Flex Key Accountabilities Supporting the Business Unit Director/Deputy Business Unit Director, the role will include: New starter set up in Tracker and internal distribution lists for operational teams; Internal people change requests; Maintaining Sage and Dashboard with holidays requests, absences & other allowed time dispensation Provision of a monthly report detailing holidays taken in the previous month & forecasts for holidays in months ahead; Use of Power BI to complete internal MI requests; Provision of monthly/quarterly performance statistics for Lead lawyers/key stakeholders (if required); Collection of internal MI for new instructions and transferred files; settlements achieved; and performance against targets at individual lawyer, sub specialist and business area level; Collation of data on new instructions and transferred files, providing analysis; Diary management for Business Unit Director/Deputy Business Unit Director as well as arranging internal meetings; Diary and meeting management for other key stakeholders in the operational teams; Dealing with expenses requests (when requested by key stakeholders); Arranging client entertainment (when requested); Oversight/gatekeeping of the PRC New Instruction inbox, ensuring new instructions are opened/allocated within SLAs, promptly escalating to BUD/DBUD where necessary; Acting as PPC for PRC for new/transferred files and allocation queries, promptly escalating to BUD/DBUD where necessary Supporting the Business Unit Director to ensure that both internal and external MI is accurate for Property Risks and Coverage: Ensuring caseloads are kept clear of settled files by prompting lawyers to complete the dispute resolution task where this has been missed; Completing ad-hoc MI related or similar tasks to meet client or internal requirements; Collecting details of recoveries across household, commercial and motor on a monthly basis; Supporting all Client Account Managers and/or PPC's for which lawyers in the Property Risks and Coverage team have files by: Collating missing and specialist MI (at principle, secondary and description work type levels) for monthly contractual reports together with liaising with lawyers (who remain responsible for completion of the MI) in respect of any missing or anomalous entries to ensure completion is timely and accurate; Preparation of specialist adhoc MI for the motor sub specialist PRC team; Preparation of the monthly Aviva construction report; Working Hours 35 hours per week. Flexible working will be considered. Monday - Friday 9am - 5pm with 1 unpaid hour for lunch. This is a Fixed Term Contract until 31/05/2025 Essential Skills and Attributes: Minimum education standard of 5 GCSEs grades 5 or above or A-C or equivalent other qualification/experience Able to use Excel, Tracker and Business Objects Good telephone and communication skills with people at all levels inside and outside the business An ability to organise and prioritise tasks using initiative Calm under pressure with the ability to re-prioritise when required An ability to maintain attention to detail when dealing with repetitive tasks Self-confidence with good literacy and IT skills Good team worker with the flexibility to do what is required Ability to work effectively within the Keoghs Shared Behaviour framework Required Soft Skills: Personal Effectiveness Team Commitment : Values others perspective & builds effective working relationships Resilience: Demonstrates self-control; responds effectively to feedback to improve performance Passion for Growth and Improvement: Systematically improves performance & shares knowledge in order to drive improvement Embracing Change: Responds positively to change & is able to identify/suggest better ways of working Business Focus Client Care: Works to add value for the team Decision Making: is able to prioritise & decide upon the most effective level of service delivery Commercial Insight: Considers and understands commercial implications Values Our culture is focussed on making Keoghs sustainable and successful for our people and clients, with this our four values are at the heart of everything we do. We are connectedWe are DynamicWe are InnovativeWe succeed together
I am working with the investment arm of a leading global asset manager to offer a Fixed Term Contract (FTC) Assistant Company Secretary (co-sec) role in the centre of London, with a preference for those who have worked in financial services, specifically investment management. The Role My client is looking for an assistant co-sec for a 12-month maternity cover FTC, based in London for a near immediate start - being responsible for the implementation and maintenance of processes on behalf of the Corporate Secretariat team. The Team Reporting to the General Council and the Company Secretary, your new role is situated with in a team offering support to the internal board and wider UK boards and subsidiaries. This team consists of the head of Corporate Secretariat, two Co-Secretaries, two Assistant Co-Secretaries, and a Corporate Secretariat Business Project Lead. The Duties The duties of this role may include: Assisting in matters of corporate governance Sustaining the firm's Management Responsibility Map Managing KYC (and other) information requests Executing governance processes for the team Assisting with the implementation of process improvements for the team And carrying out any further duties as required The Ideal Candidate The ideal candidate for the assistant company secretary role will have worked in within financial services, and their application will be bolstered by the presence of a relevant company secretarial or governance qualification, experience of working within a similar role, knowledge of company law, company secretarial requirements, board processes and procedures, and knowledge of corporate governance matters. If you could see yourself in this role, I encourage you to enquire - and I look forward to seeing your profile! Apply by emailing your CV to . Diversity & Inclusion My Client is an equal opportunity / affirmative action employer, and as such, all applications will receive consideration for employment without regard to any personal characteristics.
Sep 14, 2021
Full time
I am working with the investment arm of a leading global asset manager to offer a Fixed Term Contract (FTC) Assistant Company Secretary (co-sec) role in the centre of London, with a preference for those who have worked in financial services, specifically investment management. The Role My client is looking for an assistant co-sec for a 12-month maternity cover FTC, based in London for a near immediate start - being responsible for the implementation and maintenance of processes on behalf of the Corporate Secretariat team. The Team Reporting to the General Council and the Company Secretary, your new role is situated with in a team offering support to the internal board and wider UK boards and subsidiaries. This team consists of the head of Corporate Secretariat, two Co-Secretaries, two Assistant Co-Secretaries, and a Corporate Secretariat Business Project Lead. The Duties The duties of this role may include: Assisting in matters of corporate governance Sustaining the firm's Management Responsibility Map Managing KYC (and other) information requests Executing governance processes for the team Assisting with the implementation of process improvements for the team And carrying out any further duties as required The Ideal Candidate The ideal candidate for the assistant company secretary role will have worked in within financial services, and their application will be bolstered by the presence of a relevant company secretarial or governance qualification, experience of working within a similar role, knowledge of company law, company secretarial requirements, board processes and procedures, and knowledge of corporate governance matters. If you could see yourself in this role, I encourage you to enquire - and I look forward to seeing your profile! Apply by emailing your CV to . Diversity & Inclusion My Client is an equal opportunity / affirmative action employer, and as such, all applications will receive consideration for employment without regard to any personal characteristics.