Property Administration: Property Management Firm A nationwide property investment management firm are looking for a meticulous and detailed administrator to join their welcoming and friendly offices in Croydon. The right candidate will bring organised and supportive administration skills to the residential property team, collaborating with the management team to ensure the administration process is run smoothLy and records are up to date. Applying for this role will give the candidate a good chance to develop their career in the property industry, gaining good experience, working for one of the UKs largest property management investment companies. They provide fantastic holiday benefits and more including early Friday finishes. They are ever growing and have a fantastic office culture; we encourage those with the required experience to apply below. Job Description Position: Property Administrator (Tenancy) Location: Area Office Reports to: Area Manager RESPONSIBILITIES & DUTIES To assist the Property Manager (Tenancy) with the efficient and effective management of the property portfolio comprising of AST, statutory periodic, regulated, and assured tenancies, with the overriding aim of reducing/ minimising void periods, maximising rental income and developing good Landlord and Tenant relationships, to include but not limited to the following tasks: TENANCY MANAGEMENT Assist with the following tasks, as directed by the Residential Management Executive, Team Leader (Tenancy) or Property Manager (Tenancy) Instructing Agents to appraise properties and provide their recommendations in respect of void/ refurbishment works. Collating documents for the Property Manager s review to ensure all statutory obligations, in respect of residential lettings, are adhered to at all times (e.g. EPC . Prepare Heads of Terms/ AST Instructions Forms and Instruct solicitors to draft tenancy agreements Notifying Rent Records Department of any tenancy variations e.g. tenancy ending, renewal, new letting, rent re-registration etc. Maintaining Property Records in accordance with the Group s policies and procedures Co-ordinating the Inventory / Schedule of Condition Check-in with the incoming Tenant and Inventory Company, as directed by the Property Manager. Arranging the pre-tenancy safety checks e.g. electrical and water, as directed by the Property Manager. collating comparative quotes for dilapidations and deposit disputes within statutory timeframes o preparing and managing insurance claims Undertaking vacant unit inspections in accordance with the Group s policies and procedures. Managing utilities supplies (gas, electricity and water) during the end of tenancy/ new letting process in accordance with the Group s procedures. Day to day maintenance issues Raising purchase orders Co-ordinating annual and periodic tests/ inspections (e.g. CP12, PAT tests, Electrical Inspection Condition Reports, Water sampling) o Co-ordinating Renewal Inspections o Rent Reviews and Registrations of Fair Rents o Collection of rent arrears Answering queries from Internal/ External Auditors, Senior Management on behalf of the Board. GENERAL DUTIES Keep the Property Manager informed of the progress of any given task and be confident to request support and assistance where necessary. Promptly and confidently receive, handle and respond to telephone calls, taking messages and relaying these to the relevant person where necessary. Liaise with tenants through general correspondence, emails, letters, newsletters, circulars Tenant Handbooks etc. in a prompt and professional manner. Liaising with other departments within the business (e.g. Insurance, Finance, Rent & Records) to deal with enquiries/ fulfil tasks Liaise with external consultants and service providers e.g. Electricians, Gas Safe Engineers, Utility provider (SSE) Utilise the Group s Property Management Information Systems (HORIZON, PropertyPlus) in order to undertake any of the above tasks To carry out any other tasks, as directed by the Management Team, that is within the capabilities of the job holder. SKILLS & EXPERIENCE A desire to: Gain a good understanding of the various types of interest/ tenures that the Group hold and its obligations in respect of each (Freehold, Head lease, Lessee, Leaseback, Tenant) o Gain an awareness of HMOs to ensure that these are not created. Gain an awareness of Local Authority PRS Licencing Schemes to ensure these are adhered to. Gain and understanding of Landlord and Tenant legislation, H&S legislation, RICS and ARLA guidelines and other best practices applicable to residential property management. Endeavour to remain informed of new relevant legislation and best practice guidelines. Excellent verbal communication skills Excellent written communication skills Excellent organisational and time management skills, Ability to multi-task and work well under pressure Good IT skills and proficient in Outlook, MS Word, Excel, Knowledge of HORIZON/ QUBE an advantage. Good team player A commitment to providing high levels of service at all times. ENTRY Minimum 1 years experience in a similar role Minimum 5 GCSE grades A-C HOURS & ENVIRONMENT Office Hours 9.15am to 5.30pm, Monday to Friday. (earlier finish on Fridays) Primarily based at the Area Office but may be required to visit other office locations. Required to travel to sites on occasion Holiday entitlement 20 days per annum plus Bank Holidays plus additional paid holidays (10-14 days each year)
May 01, 2024
Full time
Property Administration: Property Management Firm A nationwide property investment management firm are looking for a meticulous and detailed administrator to join their welcoming and friendly offices in Croydon. The right candidate will bring organised and supportive administration skills to the residential property team, collaborating with the management team to ensure the administration process is run smoothLy and records are up to date. Applying for this role will give the candidate a good chance to develop their career in the property industry, gaining good experience, working for one of the UKs largest property management investment companies. They provide fantastic holiday benefits and more including early Friday finishes. They are ever growing and have a fantastic office culture; we encourage those with the required experience to apply below. Job Description Position: Property Administrator (Tenancy) Location: Area Office Reports to: Area Manager RESPONSIBILITIES & DUTIES To assist the Property Manager (Tenancy) with the efficient and effective management of the property portfolio comprising of AST, statutory periodic, regulated, and assured tenancies, with the overriding aim of reducing/ minimising void periods, maximising rental income and developing good Landlord and Tenant relationships, to include but not limited to the following tasks: TENANCY MANAGEMENT Assist with the following tasks, as directed by the Residential Management Executive, Team Leader (Tenancy) or Property Manager (Tenancy) Instructing Agents to appraise properties and provide their recommendations in respect of void/ refurbishment works. Collating documents for the Property Manager s review to ensure all statutory obligations, in respect of residential lettings, are adhered to at all times (e.g. EPC . Prepare Heads of Terms/ AST Instructions Forms and Instruct solicitors to draft tenancy agreements Notifying Rent Records Department of any tenancy variations e.g. tenancy ending, renewal, new letting, rent re-registration etc. Maintaining Property Records in accordance with the Group s policies and procedures Co-ordinating the Inventory / Schedule of Condition Check-in with the incoming Tenant and Inventory Company, as directed by the Property Manager. Arranging the pre-tenancy safety checks e.g. electrical and water, as directed by the Property Manager. collating comparative quotes for dilapidations and deposit disputes within statutory timeframes o preparing and managing insurance claims Undertaking vacant unit inspections in accordance with the Group s policies and procedures. Managing utilities supplies (gas, electricity and water) during the end of tenancy/ new letting process in accordance with the Group s procedures. Day to day maintenance issues Raising purchase orders Co-ordinating annual and periodic tests/ inspections (e.g. CP12, PAT tests, Electrical Inspection Condition Reports, Water sampling) o Co-ordinating Renewal Inspections o Rent Reviews and Registrations of Fair Rents o Collection of rent arrears Answering queries from Internal/ External Auditors, Senior Management on behalf of the Board. GENERAL DUTIES Keep the Property Manager informed of the progress of any given task and be confident to request support and assistance where necessary. Promptly and confidently receive, handle and respond to telephone calls, taking messages and relaying these to the relevant person where necessary. Liaise with tenants through general correspondence, emails, letters, newsletters, circulars Tenant Handbooks etc. in a prompt and professional manner. Liaising with other departments within the business (e.g. Insurance, Finance, Rent & Records) to deal with enquiries/ fulfil tasks Liaise with external consultants and service providers e.g. Electricians, Gas Safe Engineers, Utility provider (SSE) Utilise the Group s Property Management Information Systems (HORIZON, PropertyPlus) in order to undertake any of the above tasks To carry out any other tasks, as directed by the Management Team, that is within the capabilities of the job holder. SKILLS & EXPERIENCE A desire to: Gain a good understanding of the various types of interest/ tenures that the Group hold and its obligations in respect of each (Freehold, Head lease, Lessee, Leaseback, Tenant) o Gain an awareness of HMOs to ensure that these are not created. Gain an awareness of Local Authority PRS Licencing Schemes to ensure these are adhered to. Gain and understanding of Landlord and Tenant legislation, H&S legislation, RICS and ARLA guidelines and other best practices applicable to residential property management. Endeavour to remain informed of new relevant legislation and best practice guidelines. Excellent verbal communication skills Excellent written communication skills Excellent organisational and time management skills, Ability to multi-task and work well under pressure Good IT skills and proficient in Outlook, MS Word, Excel, Knowledge of HORIZON/ QUBE an advantage. Good team player A commitment to providing high levels of service at all times. ENTRY Minimum 1 years experience in a similar role Minimum 5 GCSE grades A-C HOURS & ENVIRONMENT Office Hours 9.15am to 5.30pm, Monday to Friday. (earlier finish on Fridays) Primarily based at the Area Office but may be required to visit other office locations. Required to travel to sites on occasion Holiday entitlement 20 days per annum plus Bank Holidays plus additional paid holidays (10-14 days each year)
Junior Technical Manager Shepton Mallet £ UP TO 35,000 DOE My Client is a fast growing Food manufacturer who is now seeking a Junior Technical Manager to join their team. Reporting into the Senior Management team, you will be an integral part of a medium-size, quickly growing company, taking the lead in all technical matters, and liaising across all departments to ensure excellent food safety standards are maintained, promoted, and further developed. You will ideally be seeking a role that will allow you to grow and develop as the company does Junior Technical Manager Key responsibilities: Ensure compliance with all site requirements including BRCGS Global standards, customer audits and BRCGS accreditation audit requirements Manage the company's complaint system e.g., responding, recording, and trending Develop and maintain the QMS and HACCP, TACCP & VACCP as team lead Managing company product specifications, including customers online portals Liaise with colleagues, Heads of Departments and Directors to maintain and develop B Corp certification To ensure that the standards of food safety, legality and quality defined within the Quality Management System are understood and implemented across site Managing any non-conformances or risks to the product, ensuring appropriate action is taken to close out and implement preventative actions Managing sampling on site for laboratory tests Quality control of traded good items Assist with NPD requirements; e.g., artwork proofing, shelf-life determination, and HACCP risk assessments Actively and effectively manage and promote a food safety culture within the site ensuring all health and safety requirements are met, regularly reviewed and action plans developed and implemented. Communicate, liaise & escalate issues with the Directors, Heads of Departments, and colleagues where necessary. Lead the traceability team, and oversee traceability exercises. Key Skills: Ideally trained to a degree level in a food science discipline Must understand BRCGS Food Safety Issue 9 (August 2022) You will be Food Safety and HACCP Level 3 qualified plus ideally Lead Auditor You will be able to demonstrate working knowledge of raw material & packaging specifications, factory technical management, retail customer requirements, hosting food safety audits, BRCGS, QMS and HACCP If the role is of interest, then please send your CV today. This role would suit candidates who have previously worked in roles such as Technical Administrator, Technical Officer, QMS manager, Quality Systems Manager, Supplier Assurance Manager, QA Supervisor, QA Manager JBRP1_UKTJ
May 01, 2024
Full time
Junior Technical Manager Shepton Mallet £ UP TO 35,000 DOE My Client is a fast growing Food manufacturer who is now seeking a Junior Technical Manager to join their team. Reporting into the Senior Management team, you will be an integral part of a medium-size, quickly growing company, taking the lead in all technical matters, and liaising across all departments to ensure excellent food safety standards are maintained, promoted, and further developed. You will ideally be seeking a role that will allow you to grow and develop as the company does Junior Technical Manager Key responsibilities: Ensure compliance with all site requirements including BRCGS Global standards, customer audits and BRCGS accreditation audit requirements Manage the company's complaint system e.g., responding, recording, and trending Develop and maintain the QMS and HACCP, TACCP & VACCP as team lead Managing company product specifications, including customers online portals Liaise with colleagues, Heads of Departments and Directors to maintain and develop B Corp certification To ensure that the standards of food safety, legality and quality defined within the Quality Management System are understood and implemented across site Managing any non-conformances or risks to the product, ensuring appropriate action is taken to close out and implement preventative actions Managing sampling on site for laboratory tests Quality control of traded good items Assist with NPD requirements; e.g., artwork proofing, shelf-life determination, and HACCP risk assessments Actively and effectively manage and promote a food safety culture within the site ensuring all health and safety requirements are met, regularly reviewed and action plans developed and implemented. Communicate, liaise & escalate issues with the Directors, Heads of Departments, and colleagues where necessary. Lead the traceability team, and oversee traceability exercises. Key Skills: Ideally trained to a degree level in a food science discipline Must understand BRCGS Food Safety Issue 9 (August 2022) You will be Food Safety and HACCP Level 3 qualified plus ideally Lead Auditor You will be able to demonstrate working knowledge of raw material & packaging specifications, factory technical management, retail customer requirements, hosting food safety audits, BRCGS, QMS and HACCP If the role is of interest, then please send your CV today. This role would suit candidates who have previously worked in roles such as Technical Administrator, Technical Officer, QMS manager, Quality Systems Manager, Supplier Assurance Manager, QA Supervisor, QA Manager JBRP1_UKTJ
Company description: We are FBC UK, Fox's Burton's Companies! And we bake the UK's most incredible biscuits (we might be slightly biased, but we will leave that for you to judge). FBC UK was a match made in heaven, with two of the top UK biscuits manufacturers (Burton's Biscuits and Fox's Biscuits) coming together to create one unique, integrated company. We are home to famous iconic brands, including Maryland, Fox's, Jammie Dodger & Rocky, to name just a few. We are proud manufacturing partners to some of the biggest UK retailers and household names. We bake our incredible biscuits at eight bakeries across the UK, located at Isle of Arran, Livingston, Blackpool, Llantarnam, Edinburgh, Kirkham, Batley & Dorset and our HQ in St Albans. Together, we employ circa 4,000 amazing colleagues across all our locations. We are currently the second biscuit manufacturer in the UK market with a strong ambition of becoming UK Market Leader. Whilst we know that we have delicious products we also know that that the key ingredient to our success is our people, and the passion we have for our brands. You could be the jammy to our dodger, party ring to our Fox's or the choc-chip to our Maryland?! We knead people with innovative ideas, an entrepreneurial spirit, and the commitment to drive FBC UK to success. Job description: About the Role You will have the ownership of Micro sampling/ reporting/ coding and control of change. Ensure that all products manufactured are safe and legal and meet all agreed internal and external specifications on a daily basis. This includes carrying out a number of daily, weekly and monthly tasks which include micro sampling/swabbing and reporting. Also, you will support the Quality Systems manager/Hygiene Manager to instil a quality culture throughout the site, supporting the operations team to help deliver the overall site objectives. Main Responsibilities Micro sampling- collect and carry- out swabbing / micro sampling on Finished product/ water / environmental/ food contact equipment To develop a quality culture throughout the manufacturing site by supporting the QA and Technical manager and site team to continuously improve against standards To support the delivery of site technical KPIs/ including support with traceability for Audits To report and implement corrective actions for out of spec results Pack and record daily retained samples for future reference Complete and issue on a weekly basis the control of change document Complete and issue on a weekly basis the coding sheet Recall system via SAP Archive the original Bake plan daily Conformance to customer compliance/ collection of product/packaging Printing/issuing process control sheets-when required Partake in investigations alongside operations on any internal incidents that have led to or could potentially lead to out of specification micro results. To ensure all paperwork that is completed is completed in full, at appropriate intervals and is available for audit purposes. Shadow internal GMP audits Raise purchase orders when necessary Support, when necessary, in supplier micro testing meeting Assist, when necessary, in NPD trials and aid the NPD and Technical team sending new products for testing When queries are raised by operations, attend the line and investigate accordingly. (Out of spec micro results.) Send out corrective actions when required Who we are looking for Good Computer Skills - able to use pivot tables / excel / word, download photos into documents, power point Food Safety Level 2 HACCP level 2 Ecolab Pest Awareness training Allergen Training Root cause analysis /problem solving Good communication skills Diversity Statement FBC UK is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all of our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at FBC UK. The diversity of our talents is what makes our work environment multicultural, innovative and highly rewarding.
May 01, 2024
Full time
Company description: We are FBC UK, Fox's Burton's Companies! And we bake the UK's most incredible biscuits (we might be slightly biased, but we will leave that for you to judge). FBC UK was a match made in heaven, with two of the top UK biscuits manufacturers (Burton's Biscuits and Fox's Biscuits) coming together to create one unique, integrated company. We are home to famous iconic brands, including Maryland, Fox's, Jammie Dodger & Rocky, to name just a few. We are proud manufacturing partners to some of the biggest UK retailers and household names. We bake our incredible biscuits at eight bakeries across the UK, located at Isle of Arran, Livingston, Blackpool, Llantarnam, Edinburgh, Kirkham, Batley & Dorset and our HQ in St Albans. Together, we employ circa 4,000 amazing colleagues across all our locations. We are currently the second biscuit manufacturer in the UK market with a strong ambition of becoming UK Market Leader. Whilst we know that we have delicious products we also know that that the key ingredient to our success is our people, and the passion we have for our brands. You could be the jammy to our dodger, party ring to our Fox's or the choc-chip to our Maryland?! We knead people with innovative ideas, an entrepreneurial spirit, and the commitment to drive FBC UK to success. Job description: About the Role You will have the ownership of Micro sampling/ reporting/ coding and control of change. Ensure that all products manufactured are safe and legal and meet all agreed internal and external specifications on a daily basis. This includes carrying out a number of daily, weekly and monthly tasks which include micro sampling/swabbing and reporting. Also, you will support the Quality Systems manager/Hygiene Manager to instil a quality culture throughout the site, supporting the operations team to help deliver the overall site objectives. Main Responsibilities Micro sampling- collect and carry- out swabbing / micro sampling on Finished product/ water / environmental/ food contact equipment To develop a quality culture throughout the manufacturing site by supporting the QA and Technical manager and site team to continuously improve against standards To support the delivery of site technical KPIs/ including support with traceability for Audits To report and implement corrective actions for out of spec results Pack and record daily retained samples for future reference Complete and issue on a weekly basis the control of change document Complete and issue on a weekly basis the coding sheet Recall system via SAP Archive the original Bake plan daily Conformance to customer compliance/ collection of product/packaging Printing/issuing process control sheets-when required Partake in investigations alongside operations on any internal incidents that have led to or could potentially lead to out of specification micro results. To ensure all paperwork that is completed is completed in full, at appropriate intervals and is available for audit purposes. Shadow internal GMP audits Raise purchase orders when necessary Support, when necessary, in supplier micro testing meeting Assist, when necessary, in NPD trials and aid the NPD and Technical team sending new products for testing When queries are raised by operations, attend the line and investigate accordingly. (Out of spec micro results.) Send out corrective actions when required Who we are looking for Good Computer Skills - able to use pivot tables / excel / word, download photos into documents, power point Food Safety Level 2 HACCP level 2 Ecolab Pest Awareness training Allergen Training Root cause analysis /problem solving Good communication skills Diversity Statement FBC UK is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all of our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at FBC UK. The diversity of our talents is what makes our work environment multicultural, innovative and highly rewarding.
We are looking for an Internal Audit Reporting Assistant for a Permanent opportunity (full time) based in Milton Keynes to support the work of the department in reporting and administration. Join Our Team as an Internal Audit Reporting Assistant in Milton Keynes! Are you ready to embark on an exciting career journey where your skills and passion make a real impact? We're on the lookout for a dedicated and dynamic Internal Audit Reporting Assistant to join our team in Milton Keynes on a Permanent basis. Who Are We? We are a forward-thinking organization committed to excellence, and we're looking for someone like you to be a crucial part of our Risk & Assurance team. As our Internal Audit Reporting Assistant, you'll play a pivotal role in administrating our integrated audit database and providing essential support services. What's Your Average Day Like? In this multifaceted role, your day-to-day activities will be diverse and engaging. You'll have the opportunity to: Produce Impactful Reports: Create regular and ad hoc reports for our Internal Audit team. You'll also have the chance to produce new and additional reports as needed by our Director of Risk & Assurance and Deputy Head of Internal Audit. Produce Papers for Audit and Risk Committee: Being responsible for pulling together our reporting to our Audit and Risk committee as well as our Business Assurance committees on the work of the department and the status of audits and audit actions. Support Audit Action Tracking: Be the first point of contact for the Internal Audit team on audit action tracking and reporting through Pentana and CMO compliance. Collate and Review Data: Compile, review, and provide audit and action status for crucial committee meetings, including Business Assurance Committee, Audit & Risk Committee (ARC), and Safety, Health, and Environment (SHE) Committee meetings. Ensure Consistent Quality: Manage an effective review process to ensure that all reports maintain consistent quality standards. Process Improvement: Contribute to the identification and improvement of inefficient processes within the Internal Audit Team, adherence to audit manual documentation and sampling guidance , fostering a culture of continuous improvement. Performance Metrics: Assist in the preparation of periodic Internal Audit performance metrics for the Director of Risk & Assurance. ️ Workshop Preparation: Play a key role in the running and preparation of Internal Audit workshops, contributing your valuable insights. General Administration: Provide support in the general administration of the department, ensuring smooth operations. What essential skills and experiences are required? The successful candidate for this role will be required to be/have: - 1. Strong inter-personal skills. 2. Ability to work as a member of a team delivering audits. 3. Excellent organisational and time management skills - a good administrator. 4. Good database operation and other I.T skills (e.g. Word, Excel, SharePoint) Duration: Permanent Location: This role is based at The Quadrant:MK. For roles based in the Quadrant:MK, you must live within 90 minutes of The Quadrant. Closing date: 29th March 2024. Late applications will not be accepted. Interviews will be held W/C TBC Band & Salary: Band 5
May 01, 2024
Full time
We are looking for an Internal Audit Reporting Assistant for a Permanent opportunity (full time) based in Milton Keynes to support the work of the department in reporting and administration. Join Our Team as an Internal Audit Reporting Assistant in Milton Keynes! Are you ready to embark on an exciting career journey where your skills and passion make a real impact? We're on the lookout for a dedicated and dynamic Internal Audit Reporting Assistant to join our team in Milton Keynes on a Permanent basis. Who Are We? We are a forward-thinking organization committed to excellence, and we're looking for someone like you to be a crucial part of our Risk & Assurance team. As our Internal Audit Reporting Assistant, you'll play a pivotal role in administrating our integrated audit database and providing essential support services. What's Your Average Day Like? In this multifaceted role, your day-to-day activities will be diverse and engaging. You'll have the opportunity to: Produce Impactful Reports: Create regular and ad hoc reports for our Internal Audit team. You'll also have the chance to produce new and additional reports as needed by our Director of Risk & Assurance and Deputy Head of Internal Audit. Produce Papers for Audit and Risk Committee: Being responsible for pulling together our reporting to our Audit and Risk committee as well as our Business Assurance committees on the work of the department and the status of audits and audit actions. Support Audit Action Tracking: Be the first point of contact for the Internal Audit team on audit action tracking and reporting through Pentana and CMO compliance. Collate and Review Data: Compile, review, and provide audit and action status for crucial committee meetings, including Business Assurance Committee, Audit & Risk Committee (ARC), and Safety, Health, and Environment (SHE) Committee meetings. Ensure Consistent Quality: Manage an effective review process to ensure that all reports maintain consistent quality standards. Process Improvement: Contribute to the identification and improvement of inefficient processes within the Internal Audit Team, adherence to audit manual documentation and sampling guidance , fostering a culture of continuous improvement. Performance Metrics: Assist in the preparation of periodic Internal Audit performance metrics for the Director of Risk & Assurance. ️ Workshop Preparation: Play a key role in the running and preparation of Internal Audit workshops, contributing your valuable insights. General Administration: Provide support in the general administration of the department, ensuring smooth operations. What essential skills and experiences are required? The successful candidate for this role will be required to be/have: - 1. Strong inter-personal skills. 2. Ability to work as a member of a team delivering audits. 3. Excellent organisational and time management skills - a good administrator. 4. Good database operation and other I.T skills (e.g. Word, Excel, SharePoint) Duration: Permanent Location: This role is based at The Quadrant:MK. For roles based in the Quadrant:MK, you must live within 90 minutes of The Quadrant. Closing date: 29th March 2024. Late applications will not be accepted. Interviews will be held W/C TBC Band & Salary: Band 5