London - Events Assistant - 45K Introduction to the Role The Assistant Events and Conference Services Manager is responsible for leading the on site team and ensuring the department operates smoothly. This role oversees the delivery of seamless services, maintains a motivated team, and upholds a professional image. It requires a senior-level approach to team engagement, client relations, and upholding faultless standards. You will oversee all aspects of the Events and Conference Services team, collaborating with the Events and Conference Services Manager, Goldman Sachs staff, and other service partners. The ideal candidate will be open-minded, adaptable, and able to perform consistently under pressure in a dynamic business environment. Main Duties and Responsibilities: Team Management: Lead, motivate, and develop the Events & Conference Services Team to consistently meet and exceed client expectations. Event Planning: Oversee high volumes of managed and self-managed events within Goldman Sachs. Innovation: Continuously innovate service offerings to improve the contract's value. Service Quality: Maintain high standards for planning and executing events and conferences, including troubleshooting and addressing service issues promptly. Team Engagement: Implement frameworks for team training, communication, and engagement. Client Needs: Anticipate and proactively address client needs through knowledge and personalised service. Coordination: Collaborate with various teams, including Conference Services, Reception, catering, and suppliers. Service Support: Assist with event day service, such as way finding, hosting, fire warden duties, and cloakroom management. Organisational Efficiency: Manage incoming inquiries, event records, and EMS booking procedures efficiently. Attention to Detail: Maintain thorough records, communicate information effectively, and uphold high standards in event areas. Flexible Scheduling: Adapt work shifts to accommodate event timings, including early starts or late finishes. Information Sharing: Ensure smooth service delivery by sharing information with colleagues and management. Issue Resolution: Handle client service issues to maintain client loyalty and resolve non-conformance issues. Safety and Training: Trained in fire warden duties, first aid, and evolving roles in the business. Proven success in managing a team in a world-class corporate or hotel setting. Experience in working alongside team members effectively. Familiarity with collating and reporting statistics. Experience with audiovisual and hospitality services is a plus. Strong understanding of service excellence is essential. Requirements. Proficiency in meeting room booking and visitor management systems such as EMS and Vicinitee. Strong knowledge of Microsoft Office Suite. Understanding of key employment legislation, including grievance, disciplinary, and recruitment processes. Familiarity with health and safety processes and their implementation. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
May 01, 2024
Full time
London - Events Assistant - 45K Introduction to the Role The Assistant Events and Conference Services Manager is responsible for leading the on site team and ensuring the department operates smoothly. This role oversees the delivery of seamless services, maintains a motivated team, and upholds a professional image. It requires a senior-level approach to team engagement, client relations, and upholding faultless standards. You will oversee all aspects of the Events and Conference Services team, collaborating with the Events and Conference Services Manager, Goldman Sachs staff, and other service partners. The ideal candidate will be open-minded, adaptable, and able to perform consistently under pressure in a dynamic business environment. Main Duties and Responsibilities: Team Management: Lead, motivate, and develop the Events & Conference Services Team to consistently meet and exceed client expectations. Event Planning: Oversee high volumes of managed and self-managed events within Goldman Sachs. Innovation: Continuously innovate service offerings to improve the contract's value. Service Quality: Maintain high standards for planning and executing events and conferences, including troubleshooting and addressing service issues promptly. Team Engagement: Implement frameworks for team training, communication, and engagement. Client Needs: Anticipate and proactively address client needs through knowledge and personalised service. Coordination: Collaborate with various teams, including Conference Services, Reception, catering, and suppliers. Service Support: Assist with event day service, such as way finding, hosting, fire warden duties, and cloakroom management. Organisational Efficiency: Manage incoming inquiries, event records, and EMS booking procedures efficiently. Attention to Detail: Maintain thorough records, communicate information effectively, and uphold high standards in event areas. Flexible Scheduling: Adapt work shifts to accommodate event timings, including early starts or late finishes. Information Sharing: Ensure smooth service delivery by sharing information with colleagues and management. Issue Resolution: Handle client service issues to maintain client loyalty and resolve non-conformance issues. Safety and Training: Trained in fire warden duties, first aid, and evolving roles in the business. Proven success in managing a team in a world-class corporate or hotel setting. Experience in working alongside team members effectively. Familiarity with collating and reporting statistics. Experience with audiovisual and hospitality services is a plus. Strong understanding of service excellence is essential. Requirements. Proficiency in meeting room booking and visitor management systems such as EMS and Vicinitee. Strong knowledge of Microsoft Office Suite. Understanding of key employment legislation, including grievance, disciplinary, and recruitment processes. Familiarity with health and safety processes and their implementation. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
PA to Directors Location: Birmingham Salary: (phone number removed) FULL-TIME IN OFFICE BCR/OO/11084 Bell Cornwall Recruitment's client is a prestigious and highly respected architecture practice situated in Birmingham City Centre. Our client is hoping for a senior level PA with years of experience to join their team and provide support to two directors. This is a full-time office position for the ideal candidate that can succeed in this role to become a PA to Directors. Key responsibilities include: Administration: Diary and inbox management Monitoring Directors agendas and seeing tasks and deadlines through to completion Organising meetings and networking events Booking national and international travel Liaising with and building relationships with prominent clients Administrative duties including taking minutes in meetings and screening telephone calls Assisting with researching and preparing presentations Reviewing and regularly updating client contacts files Arranging internal meetings for partners Managing annual leave of staff on behalf of Directors Finance: Monitoring expenses and recording all transactions for the Directors Taking responsibility of purchase orders in alignment with project budgets and authorisation limitations Supporting the finance team with month end requirements including monitoring timesheets and submitting the sales invoices Taking lead on the internal system to manage lead creation, quality management and providing training on the system IT: Ensuring IT setup as needed for meeting room bookings Assisting with basic IT queries to facilitate meetings Updating and managing the internal system to manage marketing and communications opportunities The successful candidate: Ability to work independently and manage own workload efficiently Has 3-4 years of PA experience Level 3 business administration qualification(preferred) Advanced knowledge in Microsoft Office Knowledge and experience using Adobe suite Ability to work well under pressure and in a fast-paced office environment Excellent communication skills to liaise with high clientele Strong organisational skills A team player with a proactive and flexible attitude If a PA to Directors sounds like your next successful role, please apply now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 01, 2024
Full time
PA to Directors Location: Birmingham Salary: (phone number removed) FULL-TIME IN OFFICE BCR/OO/11084 Bell Cornwall Recruitment's client is a prestigious and highly respected architecture practice situated in Birmingham City Centre. Our client is hoping for a senior level PA with years of experience to join their team and provide support to two directors. This is a full-time office position for the ideal candidate that can succeed in this role to become a PA to Directors. Key responsibilities include: Administration: Diary and inbox management Monitoring Directors agendas and seeing tasks and deadlines through to completion Organising meetings and networking events Booking national and international travel Liaising with and building relationships with prominent clients Administrative duties including taking minutes in meetings and screening telephone calls Assisting with researching and preparing presentations Reviewing and regularly updating client contacts files Arranging internal meetings for partners Managing annual leave of staff on behalf of Directors Finance: Monitoring expenses and recording all transactions for the Directors Taking responsibility of purchase orders in alignment with project budgets and authorisation limitations Supporting the finance team with month end requirements including monitoring timesheets and submitting the sales invoices Taking lead on the internal system to manage lead creation, quality management and providing training on the system IT: Ensuring IT setup as needed for meeting room bookings Assisting with basic IT queries to facilitate meetings Updating and managing the internal system to manage marketing and communications opportunities The successful candidate: Ability to work independently and manage own workload efficiently Has 3-4 years of PA experience Level 3 business administration qualification(preferred) Advanced knowledge in Microsoft Office Knowledge and experience using Adobe suite Ability to work well under pressure and in a fast-paced office environment Excellent communication skills to liaise with high clientele Strong organisational skills A team player with a proactive and flexible attitude If a PA to Directors sounds like your next successful role, please apply now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
About the role: DAS UK Group are seeking an Administration Assistant to join our friendly and supportive Operations team in our city centre Bristol offices. This is a great opportunity for an enthusiastic and dedicated individual to help ensure the smooth functioning of our office, with the opportunity to develop their skills and experience in a supportive environment. We offer the opportunity of flexible working, with the ability to work either full-time (Monday to Friday from 9am 5pm) or part-time options are also available. The successful candidate will look to provide excellent customer service and administration support to the business. In this role, you can expect to: Answer reception calls and direct calls appropriately. Handle communication by email, post and phone with prospective new clients. Monitor shared mailboxes and complete tasks where applicable. Facilitate the smooth running of the office. Archive and retrieve files and boxes from storage. About You: We are keen to consider candidates from a range of different employment backgrounds (including administration, retail, customer service or hospitality) who are motivated to work in a professional environment and provide great customer service. The ideal candidate will be able to demonstrate: A passion for providing impeccable service, and commitment to ensuring good customer outcomes. Excellent written and verbal communication skills, as well as proficiency in Microsoft Office and IT systems Ability to work independently and as part of a team. Ability to work well under pressure and demonstrate resilience Ability to work confidentially is essential. As a team we are passionate and enthusiastic about what we do. Our people are encouraged to think independently, and we pride ourselves on the ability to offer genuine progression and development within this role to those that are interested. These include Apprenticeship opportunities, as well as internal progression routes that are available across the DAS UK Group. In return for your commitment we will offer you generous remuneration and an attractive benefits package which will include: 25 days holiday with the option to buy up to a further 5 days Company pension scheme with the option to increase contributions Group Income Protection for all employees Group Legal Protection for all employees Health cash Plan A choice of either European Motor Assistance or Home Emergency Assistance Salary sacrifice benefits including Cycle scheme A comprehensive wellbeing programme including a range of free weekly exercise classes (dependent on your office location) and free eye tests Access to our employee discounts hub offering exclusive discounts across thousands of retail partners, including discounted gym memberships at over 3,000 gyms across the UK The option to join our Sports and Social club which organises discounted events such as theatre visits and shopping trips At DAS we fully support flexible working and are happy to discuss flexible working options If you think you would be a good match for this role and can demonstrate some transferable experience please apply, regardless of whether you meet all the criteria listed above.
May 01, 2024
Full time
About the role: DAS UK Group are seeking an Administration Assistant to join our friendly and supportive Operations team in our city centre Bristol offices. This is a great opportunity for an enthusiastic and dedicated individual to help ensure the smooth functioning of our office, with the opportunity to develop their skills and experience in a supportive environment. We offer the opportunity of flexible working, with the ability to work either full-time (Monday to Friday from 9am 5pm) or part-time options are also available. The successful candidate will look to provide excellent customer service and administration support to the business. In this role, you can expect to: Answer reception calls and direct calls appropriately. Handle communication by email, post and phone with prospective new clients. Monitor shared mailboxes and complete tasks where applicable. Facilitate the smooth running of the office. Archive and retrieve files and boxes from storage. About You: We are keen to consider candidates from a range of different employment backgrounds (including administration, retail, customer service or hospitality) who are motivated to work in a professional environment and provide great customer service. The ideal candidate will be able to demonstrate: A passion for providing impeccable service, and commitment to ensuring good customer outcomes. Excellent written and verbal communication skills, as well as proficiency in Microsoft Office and IT systems Ability to work independently and as part of a team. Ability to work well under pressure and demonstrate resilience Ability to work confidentially is essential. As a team we are passionate and enthusiastic about what we do. Our people are encouraged to think independently, and we pride ourselves on the ability to offer genuine progression and development within this role to those that are interested. These include Apprenticeship opportunities, as well as internal progression routes that are available across the DAS UK Group. In return for your commitment we will offer you generous remuneration and an attractive benefits package which will include: 25 days holiday with the option to buy up to a further 5 days Company pension scheme with the option to increase contributions Group Income Protection for all employees Group Legal Protection for all employees Health cash Plan A choice of either European Motor Assistance or Home Emergency Assistance Salary sacrifice benefits including Cycle scheme A comprehensive wellbeing programme including a range of free weekly exercise classes (dependent on your office location) and free eye tests Access to our employee discounts hub offering exclusive discounts across thousands of retail partners, including discounted gym memberships at over 3,000 gyms across the UK The option to join our Sports and Social club which organises discounted events such as theatre visits and shopping trips At DAS we fully support flexible working and are happy to discuss flexible working options If you think you would be a good match for this role and can demonstrate some transferable experience please apply, regardless of whether you meet all the criteria listed above.
Executive Assistant We are seeking an experience Executive Assistant to provide professional administrative support to the CEO & Executive team for a 12-month fixed term contract to cover maternity leave. Job Type: 12-month fixed term contract Salary: 32,000 - 36,000 (DOE) Working Hours: Monday - Friday, 9AM - 5PM Location: Didcot, hybrid working As the Executive Assistant, you will be responsible for: Supporting the CEO with effective time management, including diary management, travel arrangements and co-ordinating engagements and meetings. Managing relationships with key internal and external stakeholders with a high level of professionalism Co-ordinate complex scheduling and calendar management Circulating all related documentation for meetings of the Board of Directors including the agenda, action plans, reports and other ad-hoc documentation. Assisting the Senior Leadership Team with appropriate communications, presentations and related documentation as required in support of CEO priorities. Manage the Receptionist and Administrator by providing guidance & support. Proactively manage regular meetings and events including Board meetings, Lunches and annual Board and Council Dinners. Event budgeting, catering, room and venue bookings, & accommodation Support the CEO with general office tasks that may arise from time to time. Provide flexibility to undertake other projects/tasks as the CEO requires. The Executive Assistant will have the following related skills / experience: Proven experience in a similar role, demonstrating the ability to prioritise tasks efficiently and effectively, using your own initiative. Strong skills in organisation, time management and attention to detail. Excellent interpersonal skills with a friendly and professional manner, calm and confident with a can-do attitude. Previous line management experience is essential. Previous experience of minute taking. Advanced knowledge of MS Office A driver licence is essential with own transport due to the office location Benefits: Flexible working around the core hours of 10am - 4pm. Generous holiday allowance - 28 days holiday plus two additional days off as gift days. Pension Life assurance. Health Cash Plan. Retail Discount Scheme.
May 01, 2024
Contractor
Executive Assistant We are seeking an experience Executive Assistant to provide professional administrative support to the CEO & Executive team for a 12-month fixed term contract to cover maternity leave. Job Type: 12-month fixed term contract Salary: 32,000 - 36,000 (DOE) Working Hours: Monday - Friday, 9AM - 5PM Location: Didcot, hybrid working As the Executive Assistant, you will be responsible for: Supporting the CEO with effective time management, including diary management, travel arrangements and co-ordinating engagements and meetings. Managing relationships with key internal and external stakeholders with a high level of professionalism Co-ordinate complex scheduling and calendar management Circulating all related documentation for meetings of the Board of Directors including the agenda, action plans, reports and other ad-hoc documentation. Assisting the Senior Leadership Team with appropriate communications, presentations and related documentation as required in support of CEO priorities. Manage the Receptionist and Administrator by providing guidance & support. Proactively manage regular meetings and events including Board meetings, Lunches and annual Board and Council Dinners. Event budgeting, catering, room and venue bookings, & accommodation Support the CEO with general office tasks that may arise from time to time. Provide flexibility to undertake other projects/tasks as the CEO requires. The Executive Assistant will have the following related skills / experience: Proven experience in a similar role, demonstrating the ability to prioritise tasks efficiently and effectively, using your own initiative. Strong skills in organisation, time management and attention to detail. Excellent interpersonal skills with a friendly and professional manner, calm and confident with a can-do attitude. Previous line management experience is essential. Previous experience of minute taking. Advanced knowledge of MS Office A driver licence is essential with own transport due to the office location Benefits: Flexible working around the core hours of 10am - 4pm. Generous holiday allowance - 28 days holiday plus two additional days off as gift days. Pension Life assurance. Health Cash Plan. Retail Discount Scheme.
Office Angels are currently recruiting for an Office Assistant for our client based in Reading. Role: Office Assistant - Part Time Working pattern: 3 days a week (Tuesday to Thursday), 9am to 5pm Location: Central Reading - Office Based Salary: 26,000 per annum, full time equivalent The Role: Our client is a leading provider of Enterprise Service Management Software solutions. Their unique portfolio of digitalisation and automation tools has revolutionised service processes for organisations in various sectors, including IT, HR, and Customer Shared Service space. They are currently seeking an Office Assistant to join their international team in a dynamic and fast-paced start-up environment. With a focus on fantastic organisational and customer service skills, you will play a crucial role in ensuring the smooth running of office procedures. Your positive attitude and friendly demeanour will make you the first point of contact for the team, enhancing the company's image. Manage reception duties and serve as the first line of contact for the team Handle company correspondence, including phone calls, emails, letters, and packages Maintain the general upkeep of the office Work on mini projects to improve administrative best practises Create, edit, and update spreadsheets Document new office processes Organise internal meetings and coordinate catering for company/team events and client meetings Book meeting rooms/boardrooms internally and externally Support travel requests Arrange social events for the team Assist with ad hoc administrative tasks requested by the wider international team Attend internal workshops, business reviews, conferences, and company-wide events when required Coordinate with building management and ground floor reception Oversee inventory of office supplies, stationery, and other sundries The ideal candidate: Excellent time management skills Previous experience in a similar role is a plus Strong verbal and written communication abilities Highly organised and detail-oriented Proficiency in Microsoft Office Suite How to Apply: If you are a proactive and enthusiastic individual with a passion for organisation and customer service, we would love to hear from you. Please submit your CV to Morgan at (url removed) or apply online. Note: Only shortlisted candidates will be contacted for further discussion. We look forward to receiving your application. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
Office Angels are currently recruiting for an Office Assistant for our client based in Reading. Role: Office Assistant - Part Time Working pattern: 3 days a week (Tuesday to Thursday), 9am to 5pm Location: Central Reading - Office Based Salary: 26,000 per annum, full time equivalent The Role: Our client is a leading provider of Enterprise Service Management Software solutions. Their unique portfolio of digitalisation and automation tools has revolutionised service processes for organisations in various sectors, including IT, HR, and Customer Shared Service space. They are currently seeking an Office Assistant to join their international team in a dynamic and fast-paced start-up environment. With a focus on fantastic organisational and customer service skills, you will play a crucial role in ensuring the smooth running of office procedures. Your positive attitude and friendly demeanour will make you the first point of contact for the team, enhancing the company's image. Manage reception duties and serve as the first line of contact for the team Handle company correspondence, including phone calls, emails, letters, and packages Maintain the general upkeep of the office Work on mini projects to improve administrative best practises Create, edit, and update spreadsheets Document new office processes Organise internal meetings and coordinate catering for company/team events and client meetings Book meeting rooms/boardrooms internally and externally Support travel requests Arrange social events for the team Assist with ad hoc administrative tasks requested by the wider international team Attend internal workshops, business reviews, conferences, and company-wide events when required Coordinate with building management and ground floor reception Oversee inventory of office supplies, stationery, and other sundries The ideal candidate: Excellent time management skills Previous experience in a similar role is a plus Strong verbal and written communication abilities Highly organised and detail-oriented Proficiency in Microsoft Office Suite How to Apply: If you are a proactive and enthusiastic individual with a passion for organisation and customer service, we would love to hear from you. Please submit your CV to Morgan at (url removed) or apply online. Note: Only shortlisted candidates will be contacted for further discussion. We look forward to receiving your application. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Administration & Facilities Assistant Oxford Ref: JC/BCR/11071 £24,000-£26,000 Bell Cornwall Recruitment are supporting one of Oxford's fastest growing law firms in their search for an Administration & Facilities Assistant to help run their Oxford Town Centre office. As the Administration & Facilities Assistant you will be responsible for ensuring the smooth running of the office. Duties will include: Being the first point of contact for visitors to the office, ensuring that meeting rooms are professionally presented and that refreshments are provided. Being the first point of contact for health & safety, building and landlord issues Supporting the marketing team with the organisation and delivery of events Ordering and setting up IT equipment for new starters Ordering stationery and kitchen supplies for the office Dealing with incoming and outgoing post & archiving of critical documents Assisting the Legal Administrator for the office - File opening and closing, file audits, on-boarding new clients and more Booking travel for the solicitors If you have some experience working in a law firm or other professional office in an administration, reception or facilities role and you would like to take a senior role in a rapidly growing office support team then please apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 01, 2024
Full time
Administration & Facilities Assistant Oxford Ref: JC/BCR/11071 £24,000-£26,000 Bell Cornwall Recruitment are supporting one of Oxford's fastest growing law firms in their search for an Administration & Facilities Assistant to help run their Oxford Town Centre office. As the Administration & Facilities Assistant you will be responsible for ensuring the smooth running of the office. Duties will include: Being the first point of contact for visitors to the office, ensuring that meeting rooms are professionally presented and that refreshments are provided. Being the first point of contact for health & safety, building and landlord issues Supporting the marketing team with the organisation and delivery of events Ordering and setting up IT equipment for new starters Ordering stationery and kitchen supplies for the office Dealing with incoming and outgoing post & archiving of critical documents Assisting the Legal Administrator for the office - File opening and closing, file audits, on-boarding new clients and more Booking travel for the solicitors If you have some experience working in a law firm or other professional office in an administration, reception or facilities role and you would like to take a senior role in a rapidly growing office support team then please apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Facilities Assistant Salary: £31,350 p.a. Location: Holborn Contract Type: Permanent, Full Time (35 hours) How to Apply If you believe that you are the right person for this role, please submit your CV and a Cover Letter by Friday, 03 May 2024. About You The successful candidate will have a strong facilities management background and a comprehensive understanding of Health and Safety protocol, particularly in relation to contractor management, DSE assessments, and fire and intruder alarm systems. This is a customer-facing role so you will need strong communication and interpersonal skills to be a strong contender in this role. Additionally, you will need experience of managing a busy reception desk, security control and access systems. We are looking for someone who is proactive and flexible, with the ability to multitask, prioritise tasks effectively and work independently as well as part of a supportive team. About the Role We are a busy College based in Holborn, London, with over 24,000 fellows and members. The Facilities Team is dedicated to delivering excellence in supporting the College and its daily operational requirements, ensuring we maintain a safe, secure, and efficient workplace environment. The Facilities Assistant will work a 5-day week (Monday to Friday) in the College, working on a two-week rotational shift pattern as detailed below: 07:00 - 15:00 10:30 - 18:30 Flexibility is required to provide cover for occasional evening and weekend events. The Package This is a full-time, permanent position with a competitive employee benefits package, which includes (but is not limited to): 26 days of annual leave, plus bank holiday Healthcare support through Benenden Health Up to 12% pension contribution Wellbeing hour once a week Cycle to work and employee discounts schemes Training and development opportunities Access to Mental Health First Aiders and Employee Assistance Programmes About the College The Royal College of Anaesthetists is the professional body responsible for the specialty throughout the UK. We are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 fellows and members, we ensure the quality of patient care by safeguarding standards in the three specialties of anaesthesia, intensive care, and pain medicine. At RCoA diversity, equality and inclusion is an integral part of our culture so it is important to us that this is reflected in everything that we do. We welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status, or parental responsibilities to ensure we actively embrace an inclusive and representative culture that encourages, supports, and celebrates our differences. Unfortunately, due to the volume of applications, we are unable to provide detailed feedback to candidates on our application. Only short-listed applicants will be contacted after the closing date.
May 01, 2024
Full time
Facilities Assistant Salary: £31,350 p.a. Location: Holborn Contract Type: Permanent, Full Time (35 hours) How to Apply If you believe that you are the right person for this role, please submit your CV and a Cover Letter by Friday, 03 May 2024. About You The successful candidate will have a strong facilities management background and a comprehensive understanding of Health and Safety protocol, particularly in relation to contractor management, DSE assessments, and fire and intruder alarm systems. This is a customer-facing role so you will need strong communication and interpersonal skills to be a strong contender in this role. Additionally, you will need experience of managing a busy reception desk, security control and access systems. We are looking for someone who is proactive and flexible, with the ability to multitask, prioritise tasks effectively and work independently as well as part of a supportive team. About the Role We are a busy College based in Holborn, London, with over 24,000 fellows and members. The Facilities Team is dedicated to delivering excellence in supporting the College and its daily operational requirements, ensuring we maintain a safe, secure, and efficient workplace environment. The Facilities Assistant will work a 5-day week (Monday to Friday) in the College, working on a two-week rotational shift pattern as detailed below: 07:00 - 15:00 10:30 - 18:30 Flexibility is required to provide cover for occasional evening and weekend events. The Package This is a full-time, permanent position with a competitive employee benefits package, which includes (but is not limited to): 26 days of annual leave, plus bank holiday Healthcare support through Benenden Health Up to 12% pension contribution Wellbeing hour once a week Cycle to work and employee discounts schemes Training and development opportunities Access to Mental Health First Aiders and Employee Assistance Programmes About the College The Royal College of Anaesthetists is the professional body responsible for the specialty throughout the UK. We are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 fellows and members, we ensure the quality of patient care by safeguarding standards in the three specialties of anaesthesia, intensive care, and pain medicine. At RCoA diversity, equality and inclusion is an integral part of our culture so it is important to us that this is reflected in everything that we do. We welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status, or parental responsibilities to ensure we actively embrace an inclusive and representative culture that encourages, supports, and celebrates our differences. Unfortunately, due to the volume of applications, we are unable to provide detailed feedback to candidates on our application. Only short-listed applicants will be contacted after the closing date.
Oxford Innovation Space
Newcastle Upon Tyne, Tyne And Wear
The Catalyst in Newcastle is home to the National Innovation Centre for Ageing and the National Innovation Centre for Data. It is a dynamic community of curious and ambitious businesses and research specialists, working collaboratively to develop products and services. The award-winning building and impressive specialist facilities, flexible workspace, event space and the helpful centre team, create a supportive environment for businesses to catalyse world-changing ideas. This is a key role in enhancing the operational performance, customer experience and the ultimate financial performance of the centre. Oxford Innovation Space operates a network of innovation centres that provide flexible workspace including offices, laboratories and workshop facilities and business support services to companies throughout the UK. Our clients are start-ups, high growth SMEs, investors and also public sector organisations that contract with us to deliver innovation centres and programmes to business. The successful candidate will support the Centre Manager to create a successful innovation centre locally, regionally and nationally by selling and marketing the product offering whilst enhancing its reputation for excellence. You will also deliver a market leading service to the Innovation Centre community in facilities, support and collaborative connections. This is a permanent, full-time role (37.5hrs per week). Shifts can vary from 07:30-16:00 to 09:00-17:30 as regular cover for reception, with occasional earlier starts (7am) and later finishes during the week, but no later than 10pm. Occasional weekend work is shared between the team where necessary to support events. Essential experience: Experience in the operational running of an asset of the size, character and quality of The Catalyst Previous experience in a letting office environment preferred Clearly identifiable management skills in order to manage a team within a service environment, ensuring overall performance is maximised Personal Competences: Attention to detail/completer finisher Excellent administrative and organisational skills Good communication skills, tactful and persuasive Highly self-motivated and proactive with a desire to contribute to the company more widely Client and customer services focussed Ability to work under pressure and multitask Motivate, lead and delegate tasks to team. Team player and team leader IT literate What's in it for you? Salary of £28,000 - £30,000 per annum, dependant on experience 25 days' holiday plus Bank Holidays Flexible benefits package comprising: Contributory pension Ability to increase or decrease amount of annual leave Ability to increase or decrease amount of life assurance cover Private medical and dental insurance Health screening Bicycle purchase Charitable Giving Electric vehicle scheme Friendly, informal and flexible working environment - so you can make the most of your home and your work life. We've also got access to a whole load of discounts so you can save money on high street favourites and holiday providers. If you think you could be a great member of team and would like an exciting opportunity in return, then this is the role you have been looking for - click 'apply' today to become our new Assistant Centre Manager or to find out more information about the role. We would love to hear from you! We are an equal opportunities employer and welcome applications from all backgrounds. We reserve the right to close the vacancy once we have received sufficient applications, so we would advise you to submit your application as early as possible to prevent disappointment.
May 01, 2024
Full time
The Catalyst in Newcastle is home to the National Innovation Centre for Ageing and the National Innovation Centre for Data. It is a dynamic community of curious and ambitious businesses and research specialists, working collaboratively to develop products and services. The award-winning building and impressive specialist facilities, flexible workspace, event space and the helpful centre team, create a supportive environment for businesses to catalyse world-changing ideas. This is a key role in enhancing the operational performance, customer experience and the ultimate financial performance of the centre. Oxford Innovation Space operates a network of innovation centres that provide flexible workspace including offices, laboratories and workshop facilities and business support services to companies throughout the UK. Our clients are start-ups, high growth SMEs, investors and also public sector organisations that contract with us to deliver innovation centres and programmes to business. The successful candidate will support the Centre Manager to create a successful innovation centre locally, regionally and nationally by selling and marketing the product offering whilst enhancing its reputation for excellence. You will also deliver a market leading service to the Innovation Centre community in facilities, support and collaborative connections. This is a permanent, full-time role (37.5hrs per week). Shifts can vary from 07:30-16:00 to 09:00-17:30 as regular cover for reception, with occasional earlier starts (7am) and later finishes during the week, but no later than 10pm. Occasional weekend work is shared between the team where necessary to support events. Essential experience: Experience in the operational running of an asset of the size, character and quality of The Catalyst Previous experience in a letting office environment preferred Clearly identifiable management skills in order to manage a team within a service environment, ensuring overall performance is maximised Personal Competences: Attention to detail/completer finisher Excellent administrative and organisational skills Good communication skills, tactful and persuasive Highly self-motivated and proactive with a desire to contribute to the company more widely Client and customer services focussed Ability to work under pressure and multitask Motivate, lead and delegate tasks to team. Team player and team leader IT literate What's in it for you? Salary of £28,000 - £30,000 per annum, dependant on experience 25 days' holiday plus Bank Holidays Flexible benefits package comprising: Contributory pension Ability to increase or decrease amount of annual leave Ability to increase or decrease amount of life assurance cover Private medical and dental insurance Health screening Bicycle purchase Charitable Giving Electric vehicle scheme Friendly, informal and flexible working environment - so you can make the most of your home and your work life. We've also got access to a whole load of discounts so you can save money on high street favourites and holiday providers. If you think you could be a great member of team and would like an exciting opportunity in return, then this is the role you have been looking for - click 'apply' today to become our new Assistant Centre Manager or to find out more information about the role. We would love to hear from you! We are an equal opportunities employer and welcome applications from all backgrounds. We reserve the right to close the vacancy once we have received sufficient applications, so we would advise you to submit your application as early as possible to prevent disappointment.
Immediate Start - Sales Assistants (No experience Required) Looking for a role that will support you and develop your skills within customer facing environments Fed up and want to start earning and gaining valuable experience ALL successful candidates must be 18+ and WILL be required to attend meetings in person in the office on a daily basis. Sales / customer service - Based in the centre of Stoke our clients well established company is currently recruiting for vibrant and enthusiastic sales associates due to their recent expansion and high client demand. The key attributes they are looking for are; Positive and pro active Professional manner and appearance High customer service standards Willingness to travel both nationally and internationally What's involved; Generating new customer base for their clients Working within an enthusiastic sales team at various face to face campaigns within the Stoke area Customer Service Sales Acquisition What they offer; Access to coaching in Customer Service / Sales / Marketing and Promotions Fantastic working environment and social calendar Successful and established Sales and Customer service team to support you Completely uncapped earnings + enticing incentives (income is performance based only) Travel opportunities Immediate Start They are currently holding informal chats for their new sales and customer service vacancies, so send your CV to the recruitment team today and they will contact you with their next availability if successful. Openings involve dealing with customers face to face at exciting event and residential campaigns in and around the Stoke area. No experience is necessary in this full time self employed commission only role as access to full client and product training will be given to help expand your knowledge for event and residential campaigns. Experience is not necessary due to their development programme however experience in the following areas may put you at a head start in this role - Retail, warehouse, Administration, Warehouse Operative, Administrator, Receptionist, Customer Service, sales, retail manager, Marketing, Sales Assistant, Cleaner, Sales Assistant, Retail Sales Assistant, Customer Service Advisor, Direct sales, sales, promotions, events co-ordinator or any kind of hotel, front of house or bar experience. Why If you have a background in any of the mentioned areas then you will already have developed a great work ethic and some great sales / customer service skills. Please note our client requires sales assistants to work full time at least 5 full days a week. If you feel you meet these requirements APPLY NOW Please note, by applying to this advert you acknowledge our privacy policy applies and give consent for SLS Recruitment to share the data you provide with our client so that they may contact you regarding the role or any other role they deem you suitable for. For more information, please see our website before applying.
May 01, 2024
Full time
Immediate Start - Sales Assistants (No experience Required) Looking for a role that will support you and develop your skills within customer facing environments Fed up and want to start earning and gaining valuable experience ALL successful candidates must be 18+ and WILL be required to attend meetings in person in the office on a daily basis. Sales / customer service - Based in the centre of Stoke our clients well established company is currently recruiting for vibrant and enthusiastic sales associates due to their recent expansion and high client demand. The key attributes they are looking for are; Positive and pro active Professional manner and appearance High customer service standards Willingness to travel both nationally and internationally What's involved; Generating new customer base for their clients Working within an enthusiastic sales team at various face to face campaigns within the Stoke area Customer Service Sales Acquisition What they offer; Access to coaching in Customer Service / Sales / Marketing and Promotions Fantastic working environment and social calendar Successful and established Sales and Customer service team to support you Completely uncapped earnings + enticing incentives (income is performance based only) Travel opportunities Immediate Start They are currently holding informal chats for their new sales and customer service vacancies, so send your CV to the recruitment team today and they will contact you with their next availability if successful. Openings involve dealing with customers face to face at exciting event and residential campaigns in and around the Stoke area. No experience is necessary in this full time self employed commission only role as access to full client and product training will be given to help expand your knowledge for event and residential campaigns. Experience is not necessary due to their development programme however experience in the following areas may put you at a head start in this role - Retail, warehouse, Administration, Warehouse Operative, Administrator, Receptionist, Customer Service, sales, retail manager, Marketing, Sales Assistant, Cleaner, Sales Assistant, Retail Sales Assistant, Customer Service Advisor, Direct sales, sales, promotions, events co-ordinator or any kind of hotel, front of house or bar experience. Why If you have a background in any of the mentioned areas then you will already have developed a great work ethic and some great sales / customer service skills. Please note our client requires sales assistants to work full time at least 5 full days a week. If you feel you meet these requirements APPLY NOW Please note, by applying to this advert you acknowledge our privacy policy applies and give consent for SLS Recruitment to share the data you provide with our client so that they may contact you regarding the role or any other role they deem you suitable for. For more information, please see our website before applying.
We are working with an innovative and fast-expanding business near Littlemore to recruit a Receptionist to join their friendly team. Our client is looking for an enthusiastic, professional and communicative individual to be the first point of contact to all visitors. Responsibilities: . Answering the switchboard in a friendly and professional manner . Directing calls to the appropriate individuals or taking messages and relaying them accurately . Receive packages and direct to the relevant department . Manage the conference rooms, book meetings and liaise with other departments to organise IT and hospitality requirements . Carry out general administrative tasks This is a fast-paced and busy role, so you must be prepared to work at speed. We are looking for an individual with good administration and customer service experience, who has strong IT skills. Benefits include: . 25 days holiday + BH . Enhanced pension . Free breakfast, lunch, snacks and drinks . Employee Assistant Programme . Free Parking Hours are 8:30 - 17:00 Monday to Friday, and some flexibility is required when events are on. If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement. For more information and to apply, get in touch with our Oxford branch or click 'Apply Now' to submit your application. We wish you the best of luck in your job search!
May 01, 2024
Full time
We are working with an innovative and fast-expanding business near Littlemore to recruit a Receptionist to join their friendly team. Our client is looking for an enthusiastic, professional and communicative individual to be the first point of contact to all visitors. Responsibilities: . Answering the switchboard in a friendly and professional manner . Directing calls to the appropriate individuals or taking messages and relaying them accurately . Receive packages and direct to the relevant department . Manage the conference rooms, book meetings and liaise with other departments to organise IT and hospitality requirements . Carry out general administrative tasks This is a fast-paced and busy role, so you must be prepared to work at speed. We are looking for an individual with good administration and customer service experience, who has strong IT skills. Benefits include: . 25 days holiday + BH . Enhanced pension . Free breakfast, lunch, snacks and drinks . Employee Assistant Programme . Free Parking Hours are 8:30 - 17:00 Monday to Friday, and some flexibility is required when events are on. If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement. For more information and to apply, get in touch with our Oxford branch or click 'Apply Now' to submit your application. We wish you the best of luck in your job search!
Our client is seeking a friendly and enthusiastic Receptionist to carry out all Reception and Front of House duties. Including greeting customers and being an overall assistant to ensure smooth operations within the building Key Responsibilities of a Receptionist Booking meeting rooms General office filing including archiving off site, printing invoices, opening post, scanning and printing. Working with HR to distribute welcome packs & relevant equipment Ordering/Stock control of corporate clothing and updating spreadsheet with staff allocation Ordering /Stock control all office supplies inc. kitchen supplies, Tesco & Nespresso. Water dispensing machines. Ordering and overseeing catering for meetings/events Ordering Work from Home equipment and supplies when requested including, but not limited to, Phones/stationery/inks etc. Updating Training Matrix, Phone List, Staff Asset list Management of the Paxton Door Control System Organising Staff Birthday/Wedding etc. cards and gifts, flowers & champagne Filing & updating DPC Dashboard Completing Vendor onboarding forms Completing Supplier Credit Applications and adding to BP Organising courier (DHL/ICD/Post Office) deliveries of goods or docs when requested Trouble shooting phone problems and liaising with Phone company (Kixo) Overseeing visiting facilities Management companies , i.e. , Air Con/Gas/Pat testing/cleaning company etc. Assisting the Business Operations Director & Finance team with Company Audits Fire warden /Carry out Fire Alarm tests/Light Flick tests Due to the large volume of applications we receive for each position we will only be able to respond to applications received with the relevant skills. Should you not hear from us within a week, unfortunately on this occasion your application has been unsuccessful. March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. Please note that by applying for this vacancy you accept March Recruitment's Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you. Consultant: Donna Jackson
Apr 30, 2024
Full time
Our client is seeking a friendly and enthusiastic Receptionist to carry out all Reception and Front of House duties. Including greeting customers and being an overall assistant to ensure smooth operations within the building Key Responsibilities of a Receptionist Booking meeting rooms General office filing including archiving off site, printing invoices, opening post, scanning and printing. Working with HR to distribute welcome packs & relevant equipment Ordering/Stock control of corporate clothing and updating spreadsheet with staff allocation Ordering /Stock control all office supplies inc. kitchen supplies, Tesco & Nespresso. Water dispensing machines. Ordering and overseeing catering for meetings/events Ordering Work from Home equipment and supplies when requested including, but not limited to, Phones/stationery/inks etc. Updating Training Matrix, Phone List, Staff Asset list Management of the Paxton Door Control System Organising Staff Birthday/Wedding etc. cards and gifts, flowers & champagne Filing & updating DPC Dashboard Completing Vendor onboarding forms Completing Supplier Credit Applications and adding to BP Organising courier (DHL/ICD/Post Office) deliveries of goods or docs when requested Trouble shooting phone problems and liaising with Phone company (Kixo) Overseeing visiting facilities Management companies , i.e. , Air Con/Gas/Pat testing/cleaning company etc. Assisting the Business Operations Director & Finance team with Company Audits Fire warden /Carry out Fire Alarm tests/Light Flick tests Due to the large volume of applications we receive for each position we will only be able to respond to applications received with the relevant skills. Should you not hear from us within a week, unfortunately on this occasion your application has been unsuccessful. March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. Please note that by applying for this vacancy you accept March Recruitment's Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you. Consultant: Donna Jackson
EA to CEO Contract Type: Full-time Employment Type: Permanent Reporting Line: Chief Executive Officer Responsible For: Receptionist Hybrid: 2-3x in a week Salary: 55-60k Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours Overview One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strategic deliverables The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements: Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate. Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success. Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet. Job Responsibilities The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support: Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. Understand the business needs and its direction, and plan accordingly. Be prepared to offer ad-hoc support to the CEO outside of normal working hours. Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently. Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary. Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings. Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments). General Support: Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents. Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave. Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards. Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area. Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards. Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover. Liaising with other support teams as required Plan and organise any dinners or events required. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 30, 2024
Full time
EA to CEO Contract Type: Full-time Employment Type: Permanent Reporting Line: Chief Executive Officer Responsible For: Receptionist Hybrid: 2-3x in a week Salary: 55-60k Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours Overview One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strategic deliverables The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements: Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate. Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success. Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet. Job Responsibilities The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support: Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. Understand the business needs and its direction, and plan accordingly. Be prepared to offer ad-hoc support to the CEO outside of normal working hours. Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently. Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary. Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings. Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments). General Support: Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents. Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave. Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards. Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area. Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards. Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover. Liaising with other support teams as required Plan and organise any dinners or events required. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are working with a FTSE 250 company within the Energy Sector who are looking for a highly professional Corporate Front of House / Receptionist / Personal Assistant. This position is strictly on site working. Responsibilities: Meet and Greet high profile executives. Have exceptional soft skills, be approachable, polite, professional and presentable Maintain the highest levels of service Arrange internal meeting events including catering services for food and refreshments Be IT literate. Able to set up video confrencing, projectors and online meetings Carry out general administration, order office supplies as needed Manange the swithboard and direct where necessary
Apr 30, 2024
Full time
We are working with a FTSE 250 company within the Energy Sector who are looking for a highly professional Corporate Front of House / Receptionist / Personal Assistant. This position is strictly on site working. Responsibilities: Meet and Greet high profile executives. Have exceptional soft skills, be approachable, polite, professional and presentable Maintain the highest levels of service Arrange internal meeting events including catering services for food and refreshments Be IT literate. Able to set up video confrencing, projectors and online meetings Carry out general administration, order office supplies as needed Manange the swithboard and direct where necessary
We are looking for a School Administration Assistant to w ork within an independent college in Barnet. The role Duties will include: Front office reception including assisting staff, students and taking phone calls. Assisting with data input into our MIS Managing student absences using our MIS Contacting students and parents regarding absences and other ad hoc communications Managing room bookings Greeting guests, checking credentials Managing office stationery General office duties Assisting with parent events including invitations, reception duties etc The ideal candidate Experience in administrative roles, preferably within an educational setting. Proficiency in Microsoft Office Suite and other relevant administrative software. Excellent organisational and multitasking abilities. Strong interpersonal and communication skills. Familiarity with school management systems is a plus. Attention to detail and accuracy in work. Ability to maintain confidentiality and handle sensitive information. Proactive and able to take initiative in a fast-paced environment. Team player with a positive and collaborative attitude. How to apply We look forward to hearing from you, please email your CV to or visit our website and apply online at CloudStone Education Services (cloud-stone.co.uk) About us CloudStone Education Services focuses solely on their non-teaching roles within schools and universities across London and the Home counties. We pride ourselves on providing high standards for candidates, schools and universities alike. We will help you find the right short term, long term or permanent role in a school and location that suits you. We are also here to guide you through every step of the recruitment process, and provide a wealth of resources and expert advice to support you in your search for the perfect role.
Apr 30, 2024
Full time
We are looking for a School Administration Assistant to w ork within an independent college in Barnet. The role Duties will include: Front office reception including assisting staff, students and taking phone calls. Assisting with data input into our MIS Managing student absences using our MIS Contacting students and parents regarding absences and other ad hoc communications Managing room bookings Greeting guests, checking credentials Managing office stationery General office duties Assisting with parent events including invitations, reception duties etc The ideal candidate Experience in administrative roles, preferably within an educational setting. Proficiency in Microsoft Office Suite and other relevant administrative software. Excellent organisational and multitasking abilities. Strong interpersonal and communication skills. Familiarity with school management systems is a plus. Attention to detail and accuracy in work. Ability to maintain confidentiality and handle sensitive information. Proactive and able to take initiative in a fast-paced environment. Team player with a positive and collaborative attitude. How to apply We look forward to hearing from you, please email your CV to or visit our website and apply online at CloudStone Education Services (cloud-stone.co.uk) About us CloudStone Education Services focuses solely on their non-teaching roles within schools and universities across London and the Home counties. We pride ourselves on providing high standards for candidates, schools and universities alike. We will help you find the right short term, long term or permanent role in a school and location that suits you. We are also here to guide you through every step of the recruitment process, and provide a wealth of resources and expert advice to support you in your search for the perfect role.
PA to Directors Location: Birmingham Salary: £32,000-40,000 FULL-TIME IN OFFICE BCR/OO/11084 Bell Cornwall Recruitment's client is a prestigious and highly respected architecture practice situated in Birmingham City Centre. Our client is hoping for a senior level PA with years of experience to join their team and provide support to two directors. This is a full-time office position for the ideal candidate that can succeed in this role to become a PA to Directors. Key responsibilities include: Administration: Diary and inbox management Monitoring Directors agendas and seeing tasks and deadlines through to completion Organising meetings and networking events Booking national and international travel Liaising with and building relationships with prominent clients Administrative duties including taking minutes in meetings and screening telephone calls Assisting with researching and preparing presentations Reviewing and regularly updating client contacts files Arranging internal meetings for partners Managing annual leave of staff on behalf of Directors Finance: Monitoring expenses and recording all transactions for the Directors Taking responsibility of purchase orders in alignment with project budgets and authorisation limitations Supporting the finance team with month end requirements including monitoring timesheets and submitting the sales invoices Taking lead on the internal system to manage lead creation, quality management and providing training on the system IT: Ensuring IT setup as needed for meeting room bookings Assisting with basic IT queries to facilitate meetings Updating and managing the internal system to manage marketing and communications opportunities The successful candidate: Ability to work independently and manage own workload efficiently Has 3-4 years of PA experience Level 3 business administration qualification(preferred) Advanced knowledge in Microsoft Office Knowledge and experience using Adobe suite Ability to work well under pressure and in a fast-paced office environment Excellent communication skills to liaise with high clientele Strong organisational skills A team player with a proactive and flexible attitude If a PA to Directors sounds like your next successful role, please apply now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Apr 30, 2024
Full time
PA to Directors Location: Birmingham Salary: £32,000-40,000 FULL-TIME IN OFFICE BCR/OO/11084 Bell Cornwall Recruitment's client is a prestigious and highly respected architecture practice situated in Birmingham City Centre. Our client is hoping for a senior level PA with years of experience to join their team and provide support to two directors. This is a full-time office position for the ideal candidate that can succeed in this role to become a PA to Directors. Key responsibilities include: Administration: Diary and inbox management Monitoring Directors agendas and seeing tasks and deadlines through to completion Organising meetings and networking events Booking national and international travel Liaising with and building relationships with prominent clients Administrative duties including taking minutes in meetings and screening telephone calls Assisting with researching and preparing presentations Reviewing and regularly updating client contacts files Arranging internal meetings for partners Managing annual leave of staff on behalf of Directors Finance: Monitoring expenses and recording all transactions for the Directors Taking responsibility of purchase orders in alignment with project budgets and authorisation limitations Supporting the finance team with month end requirements including monitoring timesheets and submitting the sales invoices Taking lead on the internal system to manage lead creation, quality management and providing training on the system IT: Ensuring IT setup as needed for meeting room bookings Assisting with basic IT queries to facilitate meetings Updating and managing the internal system to manage marketing and communications opportunities The successful candidate: Ability to work independently and manage own workload efficiently Has 3-4 years of PA experience Level 3 business administration qualification(preferred) Advanced knowledge in Microsoft Office Knowledge and experience using Adobe suite Ability to work well under pressure and in a fast-paced office environment Excellent communication skills to liaise with high clientele Strong organisational skills A team player with a proactive and flexible attitude If a PA to Directors sounds like your next successful role, please apply now! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Senior Common Room Administrator and Reprographics Assistant Location: Oxford Salary: £25,000 - £27,000 per annum The school is seeking to appoint a Senior Common Room (SCR) Administrator & Reprographics Assistant. The Role The post holder will provide full and efficient secretarial, administrative and reprographics support to school staff. The SCR Administrator & Reprographics Assistant is part of the School Office team, which comprises the School Administrator, the Receptionists, the SCR Administrator and the SCR Reprographics & Administrative Assistant. The post holder will also be expected to take responsibility for the following: Ordering academic stationery, commendation certificates and Leavers' books. Liaising with Heads of department and the bursary over department bids to manage the process. Providing administrative support to school events, including managing ticket booking and allocation Distribution of post Managing the publication of daily notices Providing administrative support to staff running school trips e.g. making bookings, preparing itineraries, preparing pupil lists, drafting letters to parents. Providing administrative support to teachers e.g. typing, creating pupil lists Managing pupil logins to online resources Arranging and communicating with parents about on-site parent events e.g. Parents Evenings, Lilium talks, Parents Forum The post holder will be expected to assist the SCR Reprographics & Administrative Assistant with the following duties as required: Photocopying (e.g. internal exam papers, class handouts) Scanning Cutting and Laminating Binding documents Creating booklets, posters and displays Making labels and badges Ensuring the equipment in the Reprographics Room is maintained in good working order Arranging for repairs to be undertaken by specialist contractors where necessary Managing the supply and stock levels of all consumables required for printing and copying Creating Open Day displays As part of the School Office team, the SCR Administrator may be asked to support the School Administrator and / or Reception, and undertake any other duties or tasks requested by the Surmaster. Skills and Experience The successful candidate is likely to be able to demonstrate/have: A high level of accuracy and attention to detail Strong IT Literacy and competency, including Microsoft Office; Word, Excel and Outlook Calm and efficient nature Excellent interpersonal skills Ability to work in a team Ability to multi-task Initiative and flexibility Benefits Contributory Group Pension Scheme. Fully equipped gym Use of the swimming pool and tennis courts To Apply If you feel you are a suitable candidate and would like to work for this reputable School, please click apply where you will be redirected to their website to complete your application.
Apr 30, 2024
Full time
Senior Common Room Administrator and Reprographics Assistant Location: Oxford Salary: £25,000 - £27,000 per annum The school is seeking to appoint a Senior Common Room (SCR) Administrator & Reprographics Assistant. The Role The post holder will provide full and efficient secretarial, administrative and reprographics support to school staff. The SCR Administrator & Reprographics Assistant is part of the School Office team, which comprises the School Administrator, the Receptionists, the SCR Administrator and the SCR Reprographics & Administrative Assistant. The post holder will also be expected to take responsibility for the following: Ordering academic stationery, commendation certificates and Leavers' books. Liaising with Heads of department and the bursary over department bids to manage the process. Providing administrative support to school events, including managing ticket booking and allocation Distribution of post Managing the publication of daily notices Providing administrative support to staff running school trips e.g. making bookings, preparing itineraries, preparing pupil lists, drafting letters to parents. Providing administrative support to teachers e.g. typing, creating pupil lists Managing pupil logins to online resources Arranging and communicating with parents about on-site parent events e.g. Parents Evenings, Lilium talks, Parents Forum The post holder will be expected to assist the SCR Reprographics & Administrative Assistant with the following duties as required: Photocopying (e.g. internal exam papers, class handouts) Scanning Cutting and Laminating Binding documents Creating booklets, posters and displays Making labels and badges Ensuring the equipment in the Reprographics Room is maintained in good working order Arranging for repairs to be undertaken by specialist contractors where necessary Managing the supply and stock levels of all consumables required for printing and copying Creating Open Day displays As part of the School Office team, the SCR Administrator may be asked to support the School Administrator and / or Reception, and undertake any other duties or tasks requested by the Surmaster. Skills and Experience The successful candidate is likely to be able to demonstrate/have: A high level of accuracy and attention to detail Strong IT Literacy and competency, including Microsoft Office; Word, Excel and Outlook Calm and efficient nature Excellent interpersonal skills Ability to work in a team Ability to multi-task Initiative and flexibility Benefits Contributory Group Pension Scheme. Fully equipped gym Use of the swimming pool and tennis courts To Apply If you feel you are a suitable candidate and would like to work for this reputable School, please click apply where you will be redirected to their website to complete your application.
Property Management Recruitment are seeking a confident and outgoing Resident Services Assistant to join an exciting Build to Rent development in Birmingham! The Resident Services Assistant will deliver first class customer service to residents and all visitors to the building. As well as, establishing and maintaining relationships with the residents to best understand their needs. Key Responsibilities: Hosting the communal reception and workspace as part of the front of house team, welcoming everyone as they arrive at and depart the development. Being the first point of contact for telephone enquiries Ensuring that all ground floor communal spaces are maintained to agreed standards and coordinating additional servicing of these areas as and when required. Carrying out apartment tours and answering leasing enquires Receive customer feedback, suggestions, and complaints and either deal with them directly or escalate them to the relevant parties. Ensure that all customer interactions are recorded on the CRM system. Receive and follow-up repair notifications from residents and arrange with internal or external contractors as appropriate. Receiving and distributing parcels and secure mail to residents Coordinating the booking of communal spaces by residents. Ensuring that the gym and communal areas are regularly monitored to maintain a safe environment and to prevent misuse. Preparing inventory check-in and check-out reports, including raising any charges Move-in day property introduction and handover with new residents. Actively engage with residents to build long-term relationships and be an active participant within the community. Assisting with the organisation and running of resident events Seek to exceed resident expectations through a total commitment to providing solutions of the highest possible standards. To approach each enquiry with a 'can do' attitude. Ensure compliance with all relevant legislation and best practices, paying particular attention to the health and safety of staff, contractors and residents and maintaining appropriate records. Assist in the coordination of the building emergency procedures, including fire safety protocols and Resident engagement. Skills, Knowledge and Experience: Previous admin experience in the property sector would be advantageous Previous experience in a customer facing role is essential Strong interpersonal skills Proactive and dynamic taking ownership of all of core duties Excellent communication skills displaying sensitivities to and understanding of residents' needs Flexible and cooperative at all times, working as a member of a team Dynamic approach, problem solving, well organized and ability to work well under pressure Ability to think on their feet and make considered decisions Outgoing, bubbly and friendly personality Excellent written and spoken etiquette
Apr 30, 2024
Full time
Property Management Recruitment are seeking a confident and outgoing Resident Services Assistant to join an exciting Build to Rent development in Birmingham! The Resident Services Assistant will deliver first class customer service to residents and all visitors to the building. As well as, establishing and maintaining relationships with the residents to best understand their needs. Key Responsibilities: Hosting the communal reception and workspace as part of the front of house team, welcoming everyone as they arrive at and depart the development. Being the first point of contact for telephone enquiries Ensuring that all ground floor communal spaces are maintained to agreed standards and coordinating additional servicing of these areas as and when required. Carrying out apartment tours and answering leasing enquires Receive customer feedback, suggestions, and complaints and either deal with them directly or escalate them to the relevant parties. Ensure that all customer interactions are recorded on the CRM system. Receive and follow-up repair notifications from residents and arrange with internal or external contractors as appropriate. Receiving and distributing parcels and secure mail to residents Coordinating the booking of communal spaces by residents. Ensuring that the gym and communal areas are regularly monitored to maintain a safe environment and to prevent misuse. Preparing inventory check-in and check-out reports, including raising any charges Move-in day property introduction and handover with new residents. Actively engage with residents to build long-term relationships and be an active participant within the community. Assisting with the organisation and running of resident events Seek to exceed resident expectations through a total commitment to providing solutions of the highest possible standards. To approach each enquiry with a 'can do' attitude. Ensure compliance with all relevant legislation and best practices, paying particular attention to the health and safety of staff, contractors and residents and maintaining appropriate records. Assist in the coordination of the building emergency procedures, including fire safety protocols and Resident engagement. Skills, Knowledge and Experience: Previous admin experience in the property sector would be advantageous Previous experience in a customer facing role is essential Strong interpersonal skills Proactive and dynamic taking ownership of all of core duties Excellent communication skills displaying sensitivities to and understanding of residents' needs Flexible and cooperative at all times, working as a member of a team Dynamic approach, problem solving, well organized and ability to work well under pressure Ability to think on their feet and make considered decisions Outgoing, bubbly and friendly personality Excellent written and spoken etiquette
Working With Us At Harris Academy Merton we promote the ethos Achievement is Success and believe every student has the right to the highest standard of education so that they can accomplish their aspirations. Our aim is to give every student an educational experience that is enjoyable and holistic so that they develop into responsible, articulate and successful young people. We combine the traditional values of strong discipline, good manners, respect and pride in appearance with contemporary best practice in teaching and technology. With these core values embedded, we develop our students into confident and capable individuals that have a desire to excel academically and personally now and in the future. Main Areas of Responsibility Organisation Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors, dealing with parental and visitor enquiries and supporting student enquiries. Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc. Assist in arrangements for school trips, events etc. Administration Provide general clerical/admin support e.g. photocopying, filing, faxing, e-mailing, completing standard forms, responding to routine correspondence Maintain manual and computerised records/management information systems. Produce lists/information/data as required, e.g. pupils' data. Undertake typing, word processing and other IT based tasks. Take notes at meetings. Sort and distribute mail. Undertake administrative procedures. Maintain and collate pupil reports. Undertake routing administration of school lettings and other uses of school premises. Provide timely and effective operation of secretarial and administrative support to the line manager Assist the Academy by maintaining good relationships with staff, parents, governors, contractors, representatives and external agencies in order to promote the objectives of the School. Clerk the governing body meetings, preparing agendas, papers and minutes and keeping records as required. Other duties as may reasonably be requested by the line manager What We are Looking For Ability to relate well to children Flexibility and ability to respond to multiple demands and to prioritise Ability to work well with colleagues and parents High level of adaptability to changing demands Work constructively as part of a team Ability to plan and organise work to meet varying deadlines Ability to work on own and take initiative Strong written and verbal communication skills Applying for this Position Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, and many other benefits. Learn more about our benefits on our website.
Apr 29, 2024
Full time
Working With Us At Harris Academy Merton we promote the ethos Achievement is Success and believe every student has the right to the highest standard of education so that they can accomplish their aspirations. Our aim is to give every student an educational experience that is enjoyable and holistic so that they develop into responsible, articulate and successful young people. We combine the traditional values of strong discipline, good manners, respect and pride in appearance with contemporary best practice in teaching and technology. With these core values embedded, we develop our students into confident and capable individuals that have a desire to excel academically and personally now and in the future. Main Areas of Responsibility Organisation Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors, dealing with parental and visitor enquiries and supporting student enquiries. Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc. Assist in arrangements for school trips, events etc. Administration Provide general clerical/admin support e.g. photocopying, filing, faxing, e-mailing, completing standard forms, responding to routine correspondence Maintain manual and computerised records/management information systems. Produce lists/information/data as required, e.g. pupils' data. Undertake typing, word processing and other IT based tasks. Take notes at meetings. Sort and distribute mail. Undertake administrative procedures. Maintain and collate pupil reports. Undertake routing administration of school lettings and other uses of school premises. Provide timely and effective operation of secretarial and administrative support to the line manager Assist the Academy by maintaining good relationships with staff, parents, governors, contractors, representatives and external agencies in order to promote the objectives of the School. Clerk the governing body meetings, preparing agendas, papers and minutes and keeping records as required. Other duties as may reasonably be requested by the line manager What We are Looking For Ability to relate well to children Flexibility and ability to respond to multiple demands and to prioritise Ability to work well with colleagues and parents High level of adaptability to changing demands Work constructively as part of a team Ability to plan and organise work to meet varying deadlines Ability to work on own and take initiative Strong written and verbal communication skills Applying for this Position Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, and many other benefits. Learn more about our benefits on our website.
Porsche Retail Group (PRG) have an excellent opportunity for a Showroom Host/ Centre Support Assistant to work for one of the world's most iconic brands and join Porsche Centre Hatfield.This role is critical to the customer journey, by ensuring all customer of the Porsche Centre, whether in person, by phone or by email, are provided with an outstanding customer experience. You will act as a brand ambassador, always representing Porsche Retail Group and the Porsche brand.When you are not hosting customers or responding to incoming phone calls or enquiries, you will also be responsible for supporting the Centre management team and completing generalist administration duties.If you're currently working as receptionist or host, ideally withing a franchised automotive dealership, and have a passion for customer care, we'd love to hear from you. So, what makes life at PRG unique? An induction like no other. As part of your welcome, you will enjoy a day at the Porsche Experience Centre, Silverstone, where you drive a selection of Porsches on the track. Porsche for a weekend. Once a year, for a special occasion, you will get a choice of a Porsche, at no additional cost to you. Every staff member is treated as a brand advocate. You will be able to support events, such as the Porsche GB Carrera Cup. That sounds exciting, but what else? This role is a part time opportunity working: Monday, Tuesday and Friday from 8.00am to 6.00pm and Every Saturday 8.00am to 5.00pm (35.5 hours per week) £13.40 per hour (circa £24,700 per year) plus 10% Bonus opportunity 26.5 days per year, with extra days for long service Option of a VW Group Vehicle at preferential leasing rates Private Medical Insurance, with the option to add your loved ones Dedicated mental health champions Preferential rates on several products and services, including high street brands, restaurants, gyms and Porsche products Life Assurance Income Protection Insurance DC Pension Scheme Employee Assistance Program - support and advice on issues impacting your wellbeing And what's it actually like to work at Porsche Centre Hatfield? Located by Hatfield Business Park with a newly refurbished staff area which has a pool table, darts and a TV Only a 5-minute drive to The Galleria shopping centre and Hatfield Retail Park with a range of Eatery's. Free car parking onsite. And finally - who are we? Headquartered in Reading alongside Porsche Cars GB Ltd, we are owned wholly by Porsche Germany. We operate five Porsche Centres, two satellite Service Centres and a Trade Parts Distribution Centre in and around London. Our journey embodies the Porsche DNA, a love of sports cars and a passion for excellence and challenging the status quo. You'll find our culture of trust, integrity, and empowerment filters through every channel of our business. Our people have passion, thriving on a friendly rivalry that inspires all of us to be better and a genuine desire to go further for our customers and each other. So, what's next? Excited? We'd love to hear from you Apply now with a copy of your CV and if selected, a member of the team will contact you for an informal chat You'll then meet one of our Management Team so we can ensure the role is right for you And don't forget to visit our 'socials', just search 'Porsche Retail Group'. How to Apply Please note that eRecruitSmart is advertising the role of Showroom Host / Centre Support Assistant on behalf of Porsche Retail Group. Your CV will be sent to the Hiring Manager who is responsible for the vacancy that you have applied to. Please only apply if you consent to these terms.You must have eligibility to work in the UK. Please note, only suitable applicants will be contacted. If your address and contact details are not on your CV, you will not be considered.
Apr 29, 2024
Full time
Porsche Retail Group (PRG) have an excellent opportunity for a Showroom Host/ Centre Support Assistant to work for one of the world's most iconic brands and join Porsche Centre Hatfield.This role is critical to the customer journey, by ensuring all customer of the Porsche Centre, whether in person, by phone or by email, are provided with an outstanding customer experience. You will act as a brand ambassador, always representing Porsche Retail Group and the Porsche brand.When you are not hosting customers or responding to incoming phone calls or enquiries, you will also be responsible for supporting the Centre management team and completing generalist administration duties.If you're currently working as receptionist or host, ideally withing a franchised automotive dealership, and have a passion for customer care, we'd love to hear from you. So, what makes life at PRG unique? An induction like no other. As part of your welcome, you will enjoy a day at the Porsche Experience Centre, Silverstone, where you drive a selection of Porsches on the track. Porsche for a weekend. Once a year, for a special occasion, you will get a choice of a Porsche, at no additional cost to you. Every staff member is treated as a brand advocate. You will be able to support events, such as the Porsche GB Carrera Cup. That sounds exciting, but what else? This role is a part time opportunity working: Monday, Tuesday and Friday from 8.00am to 6.00pm and Every Saturday 8.00am to 5.00pm (35.5 hours per week) £13.40 per hour (circa £24,700 per year) plus 10% Bonus opportunity 26.5 days per year, with extra days for long service Option of a VW Group Vehicle at preferential leasing rates Private Medical Insurance, with the option to add your loved ones Dedicated mental health champions Preferential rates on several products and services, including high street brands, restaurants, gyms and Porsche products Life Assurance Income Protection Insurance DC Pension Scheme Employee Assistance Program - support and advice on issues impacting your wellbeing And what's it actually like to work at Porsche Centre Hatfield? Located by Hatfield Business Park with a newly refurbished staff area which has a pool table, darts and a TV Only a 5-minute drive to The Galleria shopping centre and Hatfield Retail Park with a range of Eatery's. Free car parking onsite. And finally - who are we? Headquartered in Reading alongside Porsche Cars GB Ltd, we are owned wholly by Porsche Germany. We operate five Porsche Centres, two satellite Service Centres and a Trade Parts Distribution Centre in and around London. Our journey embodies the Porsche DNA, a love of sports cars and a passion for excellence and challenging the status quo. You'll find our culture of trust, integrity, and empowerment filters through every channel of our business. Our people have passion, thriving on a friendly rivalry that inspires all of us to be better and a genuine desire to go further for our customers and each other. So, what's next? Excited? We'd love to hear from you Apply now with a copy of your CV and if selected, a member of the team will contact you for an informal chat You'll then meet one of our Management Team so we can ensure the role is right for you And don't forget to visit our 'socials', just search 'Porsche Retail Group'. How to Apply Please note that eRecruitSmart is advertising the role of Showroom Host / Centre Support Assistant on behalf of Porsche Retail Group. Your CV will be sent to the Hiring Manager who is responsible for the vacancy that you have applied to. Please only apply if you consent to these terms.You must have eligibility to work in the UK. Please note, only suitable applicants will be contacted. If your address and contact details are not on your CV, you will not be considered.
Our aim is to be a very exclusive brand within our niche market, driven by passion and quality to the highest standards of bespoke service. To achieve this, we need to be passionate, to believe in our vision, and to be excited about the journey we've started. You are the heart and soul of entrée and it's you that will make our brand unique. Entrée is a very diverse brand and full of flavours, our culture reflects this: a vibrant blend of trust, respect, teamwork, commitment - and fun! Above all, we want you to feel valued, so as well as investing in our clients by creating a bespoke experience like no other, we've committed to investing in you and your long-term career development. Because we believe that entrée offers much more than just a job. We are excited to be recruiting for aHead of Reception and Hospitality to work at The Berkeley Partnership. Location: The Berkeley Partnership Rate of pay: £33,000 per annum Working pattern: Monday to Friday 08:00-17:00 or 09:00-18:00 • Set objectives and be responsible for the day-to-day running of the reception with a Team of receptionists and baristas, including managing the recruitment and selection process to ensure that it effectively meets the needs of the Entrée (Vacherin) standards. • Assess employee performance and recognize training needs and potential as appropriate. • Monitor the work of all team members and carry out appraisals ensuring that information is filed appropriately, with development plans that are actively used. • Hold team meetings regularly to communicate targets, standards required and company and client information. • Work in conjunction with the Deputy Head of Entrée and the Operations Manager to prepare client reports and presentations including detailing financial performance, activity, KPIs and plans for the site. • Develop and evolve all client services at the location, ensuring regular adjustments and improvements are both recommended and implemented. • Act as a positive ambassador for the business. Main Duties - Reception & Facilities • Coordinate the activities of the reception and hospitality team. • To ensure that visitors and staff always receive VIP customer service, providing a warm, courteous, and prompt welcome on arrival for all and kept informed of any delays and progress and to ensure they are comfortable. • Ensure that the staff area and managed rooms are always kept tidy and clean. • To liaise with Security and Ground Floor Reception to ensure seamless entry/egress to the building for visitors. • Liaise with IT team to ensure meeting room needs are met. • To liaise with IT to ensure that all Audio-Visual equipment is working, and the relevant client requirements have been accommodated. • Stationery and toiletries on a regular basis ensuring stock levels remain consistent. • Responsible for checking the state of stationery and equipment in the reception area and if found to be malfunctioning, the maintenance personnel should be informed to fix it. • To report any technical faults for meeting room reservation systems, or switchboard to IT. • To oversee and handle room bookings and liaise with room bookers/Partners. • Managing all room bookings ensuring time between meetings for room turnaround • Ensuring rooms are clean and prepared before each meeting and set up according to the agreed client standards. • Ensure the catering needs are met, working alongside hospitality assistant/barista to support them in delivering this. • Working with hospitality assistant/barista to co-ordinate timely delivery and clean-up of additional catering needs • Creating training manuals and reception and switchboard standard operating procedures on all receptions and ensuring they are up to date. • To ensure that the handover is completed when opening and closing Reception. • Supporting work to improve Sustainability credentials and support the Net Zero journey where possible. • Ensuring the safety and security of the building is paramount at all times, including maintaining alarm and building access passes. • Working with the office manager and external suppliers to solve issues within the office in a timely manner e.g. fixing broken facilities and handyman requirements • To ensure H&S procedures are adhered to and the H&S induction is completed by all reception team members. • To oversee the facilities and ad-hoc requests General business support and administration To oversee Ad- hoc requests such as: • Booking, couriers, restaurants, and travel arrangements. • Assisting the HR team by managing the facilities and operational requirements for interviews, new joiner induction and leavers process. • Ensuring that all support and process manuals are reviewed and updated regularly. • Maintaining a good working relationship with our suppliers/vendors, making sure the firm is receiving a good quality service and achieving value for money. • Managing some aspects of Sharepoint and providing ad-hoc support when required. • To oversee the office food and beverage orders • To oversee stock, take and complete close of the month check • To ensure that all food and beverages are to the highest standard and in line with the Vacherin style • Use the correct tools and presentation techniques • Responsible for the smooth and efficient day-to-day operation of the Hospitality service, according to the staff rotas and daily work schedules. • To ensure that all rooms are laid up to the standards required for the following day. • To take direct responsibility for the preparation and supervision of events • Assisting the Office manager with internal/external meeting room booking, room set up and catering for meetings/ workshops, providing ad hoc support as needed. • Ensuring meetings, workshops and events are successful; helping to greet guests, ensuring catering is timely throughout the day, and providing ad-hoc support as required. • Always follow Group and company policies and procedures. • Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment. • Use all work equipment and personal PPE properly and in accordance with training received. • Top ensure that all COSHH and HACCP procedures and methods are reviewed and kept updated. • To report any equipment and or building fabric faults and any hygiene, health and safety hazards to the client using their systems and using CH&CO systems. Professional & Personal Attributes: • Management experience • Enthusiastic, flexible, and positive, interested in and able to make a strong contribution within the wider Business Services team and the firm. • Strives to deliver a consistently high quality of service in all they do, seeking and responding to feedback and looking for continuous ways to improve "how things are done". • Strong organisation and prioritisation skills - ability to manage own time. • Enjoys variety. • Strong interpersonal skills - friendly and highly people-focused, able to build good working and social relationships, good team player. • High attention to detail and ability to work with tight deadlines. • Excellent communication skills, both oral and written. What's in it for you? Working with Vacherin has its perks! People are at the heart of everything we do, so we've developed a range of benefits to keep you happy. Personal Development and Training opportunities Private medical eligibility Eye care A great wellbeing strategy - including access to our Employee Assistance Programme, salary finance Family friendly support Regular social events and communication with our leaders Professional subscriptions Recognition schemes and people awards Long service awards Access to some great high street discount vouchers Cycle to work scheme Vacherin officially formed part of CH&CO Catering Group Ltd in 2021.
Apr 29, 2024
Full time
Our aim is to be a very exclusive brand within our niche market, driven by passion and quality to the highest standards of bespoke service. To achieve this, we need to be passionate, to believe in our vision, and to be excited about the journey we've started. You are the heart and soul of entrée and it's you that will make our brand unique. Entrée is a very diverse brand and full of flavours, our culture reflects this: a vibrant blend of trust, respect, teamwork, commitment - and fun! Above all, we want you to feel valued, so as well as investing in our clients by creating a bespoke experience like no other, we've committed to investing in you and your long-term career development. Because we believe that entrée offers much more than just a job. We are excited to be recruiting for aHead of Reception and Hospitality to work at The Berkeley Partnership. Location: The Berkeley Partnership Rate of pay: £33,000 per annum Working pattern: Monday to Friday 08:00-17:00 or 09:00-18:00 • Set objectives and be responsible for the day-to-day running of the reception with a Team of receptionists and baristas, including managing the recruitment and selection process to ensure that it effectively meets the needs of the Entrée (Vacherin) standards. • Assess employee performance and recognize training needs and potential as appropriate. • Monitor the work of all team members and carry out appraisals ensuring that information is filed appropriately, with development plans that are actively used. • Hold team meetings regularly to communicate targets, standards required and company and client information. • Work in conjunction with the Deputy Head of Entrée and the Operations Manager to prepare client reports and presentations including detailing financial performance, activity, KPIs and plans for the site. • Develop and evolve all client services at the location, ensuring regular adjustments and improvements are both recommended and implemented. • Act as a positive ambassador for the business. Main Duties - Reception & Facilities • Coordinate the activities of the reception and hospitality team. • To ensure that visitors and staff always receive VIP customer service, providing a warm, courteous, and prompt welcome on arrival for all and kept informed of any delays and progress and to ensure they are comfortable. • Ensure that the staff area and managed rooms are always kept tidy and clean. • To liaise with Security and Ground Floor Reception to ensure seamless entry/egress to the building for visitors. • Liaise with IT team to ensure meeting room needs are met. • To liaise with IT to ensure that all Audio-Visual equipment is working, and the relevant client requirements have been accommodated. • Stationery and toiletries on a regular basis ensuring stock levels remain consistent. • Responsible for checking the state of stationery and equipment in the reception area and if found to be malfunctioning, the maintenance personnel should be informed to fix it. • To report any technical faults for meeting room reservation systems, or switchboard to IT. • To oversee and handle room bookings and liaise with room bookers/Partners. • Managing all room bookings ensuring time between meetings for room turnaround • Ensuring rooms are clean and prepared before each meeting and set up according to the agreed client standards. • Ensure the catering needs are met, working alongside hospitality assistant/barista to support them in delivering this. • Working with hospitality assistant/barista to co-ordinate timely delivery and clean-up of additional catering needs • Creating training manuals and reception and switchboard standard operating procedures on all receptions and ensuring they are up to date. • To ensure that the handover is completed when opening and closing Reception. • Supporting work to improve Sustainability credentials and support the Net Zero journey where possible. • Ensuring the safety and security of the building is paramount at all times, including maintaining alarm and building access passes. • Working with the office manager and external suppliers to solve issues within the office in a timely manner e.g. fixing broken facilities and handyman requirements • To ensure H&S procedures are adhered to and the H&S induction is completed by all reception team members. • To oversee the facilities and ad-hoc requests General business support and administration To oversee Ad- hoc requests such as: • Booking, couriers, restaurants, and travel arrangements. • Assisting the HR team by managing the facilities and operational requirements for interviews, new joiner induction and leavers process. • Ensuring that all support and process manuals are reviewed and updated regularly. • Maintaining a good working relationship with our suppliers/vendors, making sure the firm is receiving a good quality service and achieving value for money. • Managing some aspects of Sharepoint and providing ad-hoc support when required. • To oversee the office food and beverage orders • To oversee stock, take and complete close of the month check • To ensure that all food and beverages are to the highest standard and in line with the Vacherin style • Use the correct tools and presentation techniques • Responsible for the smooth and efficient day-to-day operation of the Hospitality service, according to the staff rotas and daily work schedules. • To ensure that all rooms are laid up to the standards required for the following day. • To take direct responsibility for the preparation and supervision of events • Assisting the Office manager with internal/external meeting room booking, room set up and catering for meetings/ workshops, providing ad hoc support as needed. • Ensuring meetings, workshops and events are successful; helping to greet guests, ensuring catering is timely throughout the day, and providing ad-hoc support as required. • Always follow Group and company policies and procedures. • Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment. • Use all work equipment and personal PPE properly and in accordance with training received. • Top ensure that all COSHH and HACCP procedures and methods are reviewed and kept updated. • To report any equipment and or building fabric faults and any hygiene, health and safety hazards to the client using their systems and using CH&CO systems. Professional & Personal Attributes: • Management experience • Enthusiastic, flexible, and positive, interested in and able to make a strong contribution within the wider Business Services team and the firm. • Strives to deliver a consistently high quality of service in all they do, seeking and responding to feedback and looking for continuous ways to improve "how things are done". • Strong organisation and prioritisation skills - ability to manage own time. • Enjoys variety. • Strong interpersonal skills - friendly and highly people-focused, able to build good working and social relationships, good team player. • High attention to detail and ability to work with tight deadlines. • Excellent communication skills, both oral and written. What's in it for you? Working with Vacherin has its perks! People are at the heart of everything we do, so we've developed a range of benefits to keep you happy. Personal Development and Training opportunities Private medical eligibility Eye care A great wellbeing strategy - including access to our Employee Assistance Programme, salary finance Family friendly support Regular social events and communication with our leaders Professional subscriptions Recognition schemes and people awards Long service awards Access to some great high street discount vouchers Cycle to work scheme Vacherin officially formed part of CH&CO Catering Group Ltd in 2021.