Document Controller £27,000 - £35,000 BCR/JH/11074 Birmingham We are delighted to represent our esteemed client in their search for a Senior Professional responsible for the robust management of Common Data Environment (CDE) platforms and Document Management Systems. This administrative role is pivotal in supporting project teams and external stakeholders, ensuring the effective distribution, quality assurance, and systematic control of project documentation in alignment with rigorous industry standards. Key Responsibilities: CDE Management and Configuration: Undertake daily operational tasks including file distribution, and document storage and retrieval. Respond promptly to user requests to modify any improperly managed content. Stakeholder Interface: Serve as the primary contact for all queries and requests related to the CDE system. Ensure adherence to project protocols and provide essential training on the system's use. Training and Development: Organize and conduct training sessions for both new and existing users to enhance their understanding of the CDE system. Update and maintain user guides and training materials. Project Support and Development: Assist in project setups within the CDE, support the lead in development initiatives, and contribute to the preparation of bid submissions and proposals. Quality and Standards Compliance: Regularly review and update the CDE protocols and maintain documentation standards to comply with evolving BIM and industry guidelines. Key Criteria: Experience and Qualifications: Minimum of 3 years' experience in a Document Control environment with significant exposure to Information Management. Proficiency in using CDE/EDMS systems like BIM 360 Docs, Dalux, Aconex, Viewpoint/4P, Asite, etc. Professional Skills: Exceptional command of Microsoft Office applications, advanced communication skills for effective stakeholder engagement, and a proven track record of managing complex documentation systems. Certifications: Holder of a current Construction Skills Certification Scheme (CSCS) card - 'White/Yellow' Professionally Qualified Person (PQP) card is preferred. Personal Attributes: Highly organized, detail-oriented, with a methodical approach to work. Capable of quickly adapting to changing environments and a team player with a knack for absorbing complex information efficiently. This role offers a dynamic work environment where professional growth is encouraged and supported. If you are looking to advance your career in administration in a challenging yet rewarding setting, we look forward to your application. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 01, 2024
Full time
Document Controller £27,000 - £35,000 BCR/JH/11074 Birmingham We are delighted to represent our esteemed client in their search for a Senior Professional responsible for the robust management of Common Data Environment (CDE) platforms and Document Management Systems. This administrative role is pivotal in supporting project teams and external stakeholders, ensuring the effective distribution, quality assurance, and systematic control of project documentation in alignment with rigorous industry standards. Key Responsibilities: CDE Management and Configuration: Undertake daily operational tasks including file distribution, and document storage and retrieval. Respond promptly to user requests to modify any improperly managed content. Stakeholder Interface: Serve as the primary contact for all queries and requests related to the CDE system. Ensure adherence to project protocols and provide essential training on the system's use. Training and Development: Organize and conduct training sessions for both new and existing users to enhance their understanding of the CDE system. Update and maintain user guides and training materials. Project Support and Development: Assist in project setups within the CDE, support the lead in development initiatives, and contribute to the preparation of bid submissions and proposals. Quality and Standards Compliance: Regularly review and update the CDE protocols and maintain documentation standards to comply with evolving BIM and industry guidelines. Key Criteria: Experience and Qualifications: Minimum of 3 years' experience in a Document Control environment with significant exposure to Information Management. Proficiency in using CDE/EDMS systems like BIM 360 Docs, Dalux, Aconex, Viewpoint/4P, Asite, etc. Professional Skills: Exceptional command of Microsoft Office applications, advanced communication skills for effective stakeholder engagement, and a proven track record of managing complex documentation systems. Certifications: Holder of a current Construction Skills Certification Scheme (CSCS) card - 'White/Yellow' Professionally Qualified Person (PQP) card is preferred. Personal Attributes: Highly organized, detail-oriented, with a methodical approach to work. Capable of quickly adapting to changing environments and a team player with a knack for absorbing complex information efficiently. This role offers a dynamic work environment where professional growth is encouraged and supported. If you are looking to advance your career in administration in a challenging yet rewarding setting, we look forward to your application. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Join our Customer Communication Analyst team! Up to £40,000 experience depending, Flexible Location, 09:00 to 17:00, Monday to Friday (Working from Home). You will: Manage end-to-end customer communication changes. Maintain communication repository and document version control. Liaise with stakeholders for clear and compliant communications. Ensure adherence to Compliance and Consumer Duty regulations. Review and improve document change processes. Facilitate effective stakeholder communication and reporting. You will have: Experience in communication or documentation change management, preferably in financial services. Understanding regulatory compliance and Consumer Duty, Treating Customer Fairly regulatory knowledge Proficiency in Excel and document management systems. Ability to work independently and in cross-functional teams. Problem-solving mindset and attention to detail. Join us and make an impact in creating clear and compliant customer communications!
May 01, 2024
Full time
Join our Customer Communication Analyst team! Up to £40,000 experience depending, Flexible Location, 09:00 to 17:00, Monday to Friday (Working from Home). You will: Manage end-to-end customer communication changes. Maintain communication repository and document version control. Liaise with stakeholders for clear and compliant communications. Ensure adherence to Compliance and Consumer Duty regulations. Review and improve document change processes. Facilitate effective stakeholder communication and reporting. You will have: Experience in communication or documentation change management, preferably in financial services. Understanding regulatory compliance and Consumer Duty, Treating Customer Fairly regulatory knowledge Proficiency in Excel and document management systems. Ability to work independently and in cross-functional teams. Problem-solving mindset and attention to detail. Join us and make an impact in creating clear and compliant customer communications!
Job Title: Document Controller Location: Oldham Salary: £26,000 per annum Job Type: Full time, Permanent Oldham Engineering Limited is an established medium to heavy engineering business with a long history and exciting plans for business growth. We are looking to strengthen our team and appoint a highly motivated, enthusiastic Document Controller based at our Oldham site. Role and Responsibilities: Responsible for the management, processing, and storage of documentation for ongoing projects and contract including preparation, collation, review, submission and issuance, archiving and retention of documentation for compilation of the Lifetime Record files (LTR) Maintaining traceability and transparency of documentation in compliance with appropriate security procedures Managing the flow of documentation within the company and also the client to ensure access to all team members Preparation and production of documents and templates in correct formats Copying, scanning, archiving and retrieval of documents electronic and physical Checking documents for accuracy and editing as required Submission and expediting of project documentation to clients Storage, retrieval, and circulation of project documentation to the internal team members Preparation of reports as needed Compilation of Lifetime Record files for review and client submission Ensuring traceability of documents to procedural requirements Maintaining documentation confidentiality and security compliance General support to the Quality function Skills and Experience Required: IT skills including Microsoft Office experience Proven administration and data organisation experience Proven typing and editing capabilities Accuracy and attention to details As a Company we have a strong manufacturing capability and History, with over 160 years Manufacturing from the Oldham Site. The company has existing strong ties within our Sectors, supported by a strong Blue-Chip Client Base, and we look forward to developing our Team further. An excellent package is on offer. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Document Handler, Document Management, Document Flow, MRB, Engineering Administrator may also be considered for this role.
May 01, 2024
Full time
Job Title: Document Controller Location: Oldham Salary: £26,000 per annum Job Type: Full time, Permanent Oldham Engineering Limited is an established medium to heavy engineering business with a long history and exciting plans for business growth. We are looking to strengthen our team and appoint a highly motivated, enthusiastic Document Controller based at our Oldham site. Role and Responsibilities: Responsible for the management, processing, and storage of documentation for ongoing projects and contract including preparation, collation, review, submission and issuance, archiving and retention of documentation for compilation of the Lifetime Record files (LTR) Maintaining traceability and transparency of documentation in compliance with appropriate security procedures Managing the flow of documentation within the company and also the client to ensure access to all team members Preparation and production of documents and templates in correct formats Copying, scanning, archiving and retrieval of documents electronic and physical Checking documents for accuracy and editing as required Submission and expediting of project documentation to clients Storage, retrieval, and circulation of project documentation to the internal team members Preparation of reports as needed Compilation of Lifetime Record files for review and client submission Ensuring traceability of documents to procedural requirements Maintaining documentation confidentiality and security compliance General support to the Quality function Skills and Experience Required: IT skills including Microsoft Office experience Proven administration and data organisation experience Proven typing and editing capabilities Accuracy and attention to details As a Company we have a strong manufacturing capability and History, with over 160 years Manufacturing from the Oldham Site. The company has existing strong ties within our Sectors, supported by a strong Blue-Chip Client Base, and we look forward to developing our Team further. An excellent package is on offer. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Document Handler, Document Management, Document Flow, MRB, Engineering Administrator may also be considered for this role.
Immediate Start Project/Document Controller Based in London Up to £38,000 PLUS great benefit package Overview: The successful candidate will be working across a range of sectors within the business, responsible for assisting senior team members of the teams with start-up, administering, and controlling all aspects of a number of projects. Sounds interesting? Daily duties include Deployed to projects at various stages to implement processes, aiding information flow to senior team and accounts. Work flexibly across projects based on company needs. Collaborate with project control team and senior management to understand upcoming needs. Assist international branches in project controls, facilitating information flow to London head office. Report to Data Manager for leave coordination and workload prioritisation. Support senior team in monitoring, controlling, and administering project progress. Develop and maintain project plans, schedules, and resource requirements. Analyse discrepancies between estimated and actual time/cost, recommend remedial actions. Coordinate planning sessions, lead change management processes, and ensure client deliverables meet quality standards. Prepare Applications for Payment reports and invoices. Manage compensation event lifecycle and credit note processing. Handle sub-consultant administration, including retention letters and payless notices. Contribute to internal and external audits on team projects. Provide input for Quality Management and general project documentation housekeeping. Support project information archiving. To be successful in this role you'll have Strong soft skills: teamwork, flexibility, proactivity, organisation, self-motivation, resourcefulness, diplomacy, positivity, discretion. High numeracy, IT proficiency, and excellent communication in English. Meticulous attention to detail with the ability to work independently and collaboratively. Proficient in Microsoft Excel. Basic understanding of project programming principles, open to training in Project Controls software. Highly organised, deadline-driven, with discretion in handling confidential information. Preferred: Previous experience in architecture/design-led environments. If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
Immediate Start Project/Document Controller Based in London Up to £38,000 PLUS great benefit package Overview: The successful candidate will be working across a range of sectors within the business, responsible for assisting senior team members of the teams with start-up, administering, and controlling all aspects of a number of projects. Sounds interesting? Daily duties include Deployed to projects at various stages to implement processes, aiding information flow to senior team and accounts. Work flexibly across projects based on company needs. Collaborate with project control team and senior management to understand upcoming needs. Assist international branches in project controls, facilitating information flow to London head office. Report to Data Manager for leave coordination and workload prioritisation. Support senior team in monitoring, controlling, and administering project progress. Develop and maintain project plans, schedules, and resource requirements. Analyse discrepancies between estimated and actual time/cost, recommend remedial actions. Coordinate planning sessions, lead change management processes, and ensure client deliverables meet quality standards. Prepare Applications for Payment reports and invoices. Manage compensation event lifecycle and credit note processing. Handle sub-consultant administration, including retention letters and payless notices. Contribute to internal and external audits on team projects. Provide input for Quality Management and general project documentation housekeeping. Support project information archiving. To be successful in this role you'll have Strong soft skills: teamwork, flexibility, proactivity, organisation, self-motivation, resourcefulness, diplomacy, positivity, discretion. High numeracy, IT proficiency, and excellent communication in English. Meticulous attention to detail with the ability to work independently and collaboratively. Proficient in Microsoft Excel. Basic understanding of project programming principles, open to training in Project Controls software. Highly organised, deadline-driven, with discretion in handling confidential information. Preferred: Previous experience in architecture/design-led environments. If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Title: Document Controller with Rail Framework Experience Location: Basingstoke Salary: £35,000 per annum (Negotiable based on experience) Company Overview: Join a dynamic and innovative company that have several branches in different areas specialising in diverse sectors including rail, construction, infrastructure, and more. They are committed to delivering excellence in all there projects. They are currently seeking a proficient Document Controller with rail framework experience to contribute to there continued success. Position Overview: As a Document Controller with expertise in rail framework projects, you will play a pivotal role in the operations, ensuring the smooth flow and management of documentation. While the company operates across various sectors, your primary responsibility will involve managing documentation within rail framework projects. Candidates with health and safety experience are highly encouraged to apply as this will be considered a bonus. Key Responsibilities: Manage the documentation lifecycle for rail framework projects, including creation, distribution, tracking, and archiving of documents. Ensure compliance with industry standards, regulations, and project-specific requirements, particularly within the rail sector. Coordinate with project teams, subcontractors, and clients to facilitate effective communication and document exchange. Implement and maintain document control procedures and systems to streamline processes and enhance efficiency. Conduct regular audits to verify the accuracy, completeness, and integrity of project documentation. Provide support and training to project teams on document control practices and systems. Assist in health and safety documentation management and compliance, if applicable. Qualifications and Experience: Proven experience as a Document Controller, preferably with a focus on rail framework projects. Strong understanding of document control principles, standards, and best practices, particularly within the rail sector. Proficiency in document management software and Microsoft Office Suite. Excellent organisational and time management skills with keen attention to detail. Effective communication and interpersonal skills, with the ability to collaborate across teams and stakeholders. Health and safety experience in a rail or construction environment would be advantageous. Relevant qualifications or certifications in document control, project management, or health and safety are desirable. Salary and Benefits: The salary for this position is £35,000 per annum, with flexibility for negotiation based on the candidate's experience and qualifications. In addition to competitive compensation, my client offers a comprehensive benefits package, including pension contributions, health insurance, and opportunities for professional development and career advancement. How to Apply: If you possess the necessary skills and experience to excel as a Document Controller with a focus on rail framework projects, we invite you to apply for this exciting opportunity. Please submit your CV and a cover letter highlighting your relevant experience and why you are interested in joining our team.
May 01, 2024
Full time
Job Title: Document Controller with Rail Framework Experience Location: Basingstoke Salary: £35,000 per annum (Negotiable based on experience) Company Overview: Join a dynamic and innovative company that have several branches in different areas specialising in diverse sectors including rail, construction, infrastructure, and more. They are committed to delivering excellence in all there projects. They are currently seeking a proficient Document Controller with rail framework experience to contribute to there continued success. Position Overview: As a Document Controller with expertise in rail framework projects, you will play a pivotal role in the operations, ensuring the smooth flow and management of documentation. While the company operates across various sectors, your primary responsibility will involve managing documentation within rail framework projects. Candidates with health and safety experience are highly encouraged to apply as this will be considered a bonus. Key Responsibilities: Manage the documentation lifecycle for rail framework projects, including creation, distribution, tracking, and archiving of documents. Ensure compliance with industry standards, regulations, and project-specific requirements, particularly within the rail sector. Coordinate with project teams, subcontractors, and clients to facilitate effective communication and document exchange. Implement and maintain document control procedures and systems to streamline processes and enhance efficiency. Conduct regular audits to verify the accuracy, completeness, and integrity of project documentation. Provide support and training to project teams on document control practices and systems. Assist in health and safety documentation management and compliance, if applicable. Qualifications and Experience: Proven experience as a Document Controller, preferably with a focus on rail framework projects. Strong understanding of document control principles, standards, and best practices, particularly within the rail sector. Proficiency in document management software and Microsoft Office Suite. Excellent organisational and time management skills with keen attention to detail. Effective communication and interpersonal skills, with the ability to collaborate across teams and stakeholders. Health and safety experience in a rail or construction environment would be advantageous. Relevant qualifications or certifications in document control, project management, or health and safety are desirable. Salary and Benefits: The salary for this position is £35,000 per annum, with flexibility for negotiation based on the candidate's experience and qualifications. In addition to competitive compensation, my client offers a comprehensive benefits package, including pension contributions, health insurance, and opportunities for professional development and career advancement. How to Apply: If you possess the necessary skills and experience to excel as a Document Controller with a focus on rail framework projects, we invite you to apply for this exciting opportunity. Please submit your CV and a cover letter highlighting your relevant experience and why you are interested in joining our team.
Foster + Partners Document Controller Reporting to: Drawing Office Manager Head office- Battersea Foster and Partners are an award-winning British architectural design and engineering firm who put forward an innovative, modern and sustainable approach. We are based in Battersea SW London. We have an excellent opportunity for an experienced Document Controller to join our London office. This role requires the post holder to work within the Drawing office and ensure project information is both issued and received and then recorded in accordance with Foster + Partners procedures. The post holder will need to have good time management and communication skills. Primarily this role is to support the Groups with contractual milestones, consultants drawings and elements of contract management namely registration of submittals and RFI's into the Newforma workflow. Skills required - Ensure the timely, accurate and efficient registration of Correspondence, process scans, drawings, reports, specifications and schedules Issue drawings, reports, specifications, schedules and correspondence to clients and contractors using our DM system (Newforma) in both, hard copy format or electronic format to extranet sites Support the Groups with contractual milestones, consultants drawings and elements of contract management including registration of submittals and RFI's into the Newforma workflow Assist with the collation and co-ordination of drawings / documents in preparation for the date of issue Communicate and be pro active with Senior Group Document controllers to any changes required in work flows Understand the life cycle of a drawing and status's relating to each phase Co-ordinate all downloads with the print room and ensure timely return to relevant package managers Ensure all milestone issues for each project are recorded accurately in the Newforma Project Centre Promote information exchange as Foster + Partners standard to exchange information via the web Due to the nature of the position there will be a requirement to work additional hours as necessary, this may include weekends occasionally Expeirence of working in the Architecture, Engineering, and Construction (AEC) sector would be an advantage Please apply with an up to date CV. The role will be based in our London office, in Battersea. We offer a competitive salary and a generous benefits which uncludes, pension, annual bonus and salary review, 25 days holiday plus life cover. The hours are Monday - Friday, 9am - 6pm.
May 01, 2024
Full time
Foster + Partners Document Controller Reporting to: Drawing Office Manager Head office- Battersea Foster and Partners are an award-winning British architectural design and engineering firm who put forward an innovative, modern and sustainable approach. We are based in Battersea SW London. We have an excellent opportunity for an experienced Document Controller to join our London office. This role requires the post holder to work within the Drawing office and ensure project information is both issued and received and then recorded in accordance with Foster + Partners procedures. The post holder will need to have good time management and communication skills. Primarily this role is to support the Groups with contractual milestones, consultants drawings and elements of contract management namely registration of submittals and RFI's into the Newforma workflow. Skills required - Ensure the timely, accurate and efficient registration of Correspondence, process scans, drawings, reports, specifications and schedules Issue drawings, reports, specifications, schedules and correspondence to clients and contractors using our DM system (Newforma) in both, hard copy format or electronic format to extranet sites Support the Groups with contractual milestones, consultants drawings and elements of contract management including registration of submittals and RFI's into the Newforma workflow Assist with the collation and co-ordination of drawings / documents in preparation for the date of issue Communicate and be pro active with Senior Group Document controllers to any changes required in work flows Understand the life cycle of a drawing and status's relating to each phase Co-ordinate all downloads with the print room and ensure timely return to relevant package managers Ensure all milestone issues for each project are recorded accurately in the Newforma Project Centre Promote information exchange as Foster + Partners standard to exchange information via the web Due to the nature of the position there will be a requirement to work additional hours as necessary, this may include weekends occasionally Expeirence of working in the Architecture, Engineering, and Construction (AEC) sector would be an advantage Please apply with an up to date CV. The role will be based in our London office, in Battersea. We offer a competitive salary and a generous benefits which uncludes, pension, annual bonus and salary review, 25 days holiday plus life cover. The hours are Monday - Friday, 9am - 6pm.
Search Recruitment are delighted to be supporting the recruitment of a Document Controller in the Edinburgh area. If you're an experienced administrator or project assistant and a confident communicator, looking for a varied role in a supportive business, you would be encouraged to apply. As Document Controller, you should be highly motivated, adaptable and enjoy working in a team environment. Your key responsibilities will include: Support project related administration including document control, upload and maintain data on relevant systems, collate and update manuals, and chase outstanding information. Act as main point of contact for project stakeholders and liaise with necessary teams. Handle incoming telephone calls/email enquiries. Assist in resolving any basic IT issues within the site and escalate appropriately. Correctly present, complete and return reports and forms in a timely manner. Maintain efficient and effective systems and procedures, ensuring all company policies are adhered to. Key skills and experience you'll ideally have: Demonstrable experience acting as Document Controller in a busy environment. Strong administrative skills. Effective organisation skills. Comfortable using Microsoft Word and Excel. Excellent communication skills with ability to engage internal and external stakeholders. What's in it for you: Salary of circa 25k - 30k depending on experience. 33 days holiday. Private GP services. Electric car & cycle to work scheme. Employee Assistant Programme. If you'd like to apply or find out more, please submit your CV via the advert at the earliest opportunity or get in touch at Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
May 01, 2024
Full time
Search Recruitment are delighted to be supporting the recruitment of a Document Controller in the Edinburgh area. If you're an experienced administrator or project assistant and a confident communicator, looking for a varied role in a supportive business, you would be encouraged to apply. As Document Controller, you should be highly motivated, adaptable and enjoy working in a team environment. Your key responsibilities will include: Support project related administration including document control, upload and maintain data on relevant systems, collate and update manuals, and chase outstanding information. Act as main point of contact for project stakeholders and liaise with necessary teams. Handle incoming telephone calls/email enquiries. Assist in resolving any basic IT issues within the site and escalate appropriately. Correctly present, complete and return reports and forms in a timely manner. Maintain efficient and effective systems and procedures, ensuring all company policies are adhered to. Key skills and experience you'll ideally have: Demonstrable experience acting as Document Controller in a busy environment. Strong administrative skills. Effective organisation skills. Comfortable using Microsoft Word and Excel. Excellent communication skills with ability to engage internal and external stakeholders. What's in it for you: Salary of circa 25k - 30k depending on experience. 33 days holiday. Private GP services. Electric car & cycle to work scheme. Employee Assistant Programme. If you'd like to apply or find out more, please submit your CV via the advert at the earliest opportunity or get in touch at Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Finance Administrator - Stourport-on-Severn - £26,000 - £28,000 plus benefits My client is a privately owned manufacturing company, who have been established over 50 years ago and is one of the UK s leading manufacturers in their field. We are looking to recruit a Finance Administrator to provide general administrative support to Credit Control. Operating flexibly and with a confident manner you will be carrying out varied duties including credit control, highlighting credit queries, chasing cash, invoice preparation and checking, The successful Finance Administrator will be self-motivation, and have the ability to work under pressure and to deadlines. attention to detail and excellent accuracy in all work Responsibilities Compilation of customer documentation involving checking of credit account status and emailing of works instructions to the factory and confirmations to customer. Photocopying of works instructions to the factory, emailing and filing of same. Checking of transport invoices. Preparation of monthly scrap invoices. Printing of manuals. Requisition of stationery. Hospitality tea/coffee (and occasional food prep when Credit Controller is unavailable). Taking of overflow telephone calls when Receptionist is engaged. Assisting Credit Controller/Secretary during busy periods. Cover for and assisting Credit Controller, processing orders, credit checks, prepping terms invoices when required and maintenance of stoppage of goods and Debtors List, chasing of cash, preparation of credit notes. Reception coverage during holidays, absence and daily lunch break. This includes preparation of invoices, chasing of CMR s and general admin. Any other duties as required. Requirements Experience in an Accounts office dealing with credit control Excellent communication skills Competent in Outlook, Excel and Sage (preferably Sage 200) Confident with people, face to face and on the telephone High degree of numeracy Can do attitude Team player Applicants: Due to the expected large volume of applications you should assume you have been unsuccessful should you have not heard within 7 days of your application Alcea Consultancy Limited are acting as an employment business/agency in relation to this vacancy.
May 01, 2024
Full time
Finance Administrator - Stourport-on-Severn - £26,000 - £28,000 plus benefits My client is a privately owned manufacturing company, who have been established over 50 years ago and is one of the UK s leading manufacturers in their field. We are looking to recruit a Finance Administrator to provide general administrative support to Credit Control. Operating flexibly and with a confident manner you will be carrying out varied duties including credit control, highlighting credit queries, chasing cash, invoice preparation and checking, The successful Finance Administrator will be self-motivation, and have the ability to work under pressure and to deadlines. attention to detail and excellent accuracy in all work Responsibilities Compilation of customer documentation involving checking of credit account status and emailing of works instructions to the factory and confirmations to customer. Photocopying of works instructions to the factory, emailing and filing of same. Checking of transport invoices. Preparation of monthly scrap invoices. Printing of manuals. Requisition of stationery. Hospitality tea/coffee (and occasional food prep when Credit Controller is unavailable). Taking of overflow telephone calls when Receptionist is engaged. Assisting Credit Controller/Secretary during busy periods. Cover for and assisting Credit Controller, processing orders, credit checks, prepping terms invoices when required and maintenance of stoppage of goods and Debtors List, chasing of cash, preparation of credit notes. Reception coverage during holidays, absence and daily lunch break. This includes preparation of invoices, chasing of CMR s and general admin. Any other duties as required. Requirements Experience in an Accounts office dealing with credit control Excellent communication skills Competent in Outlook, Excel and Sage (preferably Sage 200) Confident with people, face to face and on the telephone High degree of numeracy Can do attitude Team player Applicants: Due to the expected large volume of applications you should assume you have been unsuccessful should you have not heard within 7 days of your application Alcea Consultancy Limited are acting as an employment business/agency in relation to this vacancy.
O'Neill & Brennan are currently recruiting a Document Controller for a construction project in Leeds . Candidates MUST have previous site administration or document controller experience preferably in a construction environment. The Role: Help oversee daily operations and ensure smooth running of the site. Set up meeting rooms, ordering supplies, office management. Maintain accurate records of site activities. Coordinate with project managers and other team members. Ensure compliance with health and safety regulations. Document control. Requirements Proven experience in a similar role. Strong organizational and communication skills. Knowledge of the construction industry. Proficiency in MS Office Good level of written English This is a Contract/freelance role, if you are interested in this role then please reply with your CV to
May 01, 2024
Contractor
O'Neill & Brennan are currently recruiting a Document Controller for a construction project in Leeds . Candidates MUST have previous site administration or document controller experience preferably in a construction environment. The Role: Help oversee daily operations and ensure smooth running of the site. Set up meeting rooms, ordering supplies, office management. Maintain accurate records of site activities. Coordinate with project managers and other team members. Ensure compliance with health and safety regulations. Document control. Requirements Proven experience in a similar role. Strong organizational and communication skills. Knowledge of the construction industry. Proficiency in MS Office Good level of written English This is a Contract/freelance role, if you are interested in this role then please reply with your CV to
Belcan Workforce Solutions is offering an exciting permanent opportunity for a Technical Administrator / Document Controller to join a leading UK construction and regeneration group in Dalry, Scotland. Initially, this is a full-time, 24-month fixed-term contract, with the possibility of extension. Due to the location of this site, you will require a valid drivers license and your own vehicle. The role involves providing technical support to the Quality, Document Control, and Engineering teams. Responsibilities include managing hard copy data, electronic storage, and retention. The Technical Administrator will be a reliable point of contact for the on-site project team, both internally and externally. Key Responsibilities include supporting the quality and document control team, aiding with document filing, and ensuring consistent formatting of documentation. The Technical Administrator will process and store project documentation within the electronic document management system and internal server, as well as assist in archiving documents and information upon project completion. Requirements for the role include a relevant qualification or equivalent work experience, basic knowledge of document control systems and quality standards, and strong technical skills in Microsoft packages. The ideal candidate will have proven administration experience in a busy environment and internal projects. Benefits of this position include up to 6% matched contributory pension plan, life assurance scheme, 25 days annual leave plus the ability to buy additional leave, a discount scheme, flexible/hybrid working, family-friendly policies, employee assistance, and professional development opportunities. This vacancy is being advertised by Belcan.
May 01, 2024
Contractor
Belcan Workforce Solutions is offering an exciting permanent opportunity for a Technical Administrator / Document Controller to join a leading UK construction and regeneration group in Dalry, Scotland. Initially, this is a full-time, 24-month fixed-term contract, with the possibility of extension. Due to the location of this site, you will require a valid drivers license and your own vehicle. The role involves providing technical support to the Quality, Document Control, and Engineering teams. Responsibilities include managing hard copy data, electronic storage, and retention. The Technical Administrator will be a reliable point of contact for the on-site project team, both internally and externally. Key Responsibilities include supporting the quality and document control team, aiding with document filing, and ensuring consistent formatting of documentation. The Technical Administrator will process and store project documentation within the electronic document management system and internal server, as well as assist in archiving documents and information upon project completion. Requirements for the role include a relevant qualification or equivalent work experience, basic knowledge of document control systems and quality standards, and strong technical skills in Microsoft packages. The ideal candidate will have proven administration experience in a busy environment and internal projects. Benefits of this position include up to 6% matched contributory pension plan, life assurance scheme, 25 days annual leave plus the ability to buy additional leave, a discount scheme, flexible/hybrid working, family-friendly policies, employee assistance, and professional development opportunities. This vacancy is being advertised by Belcan.
Sewell Wallis are currently recruiting for an experienced Executive Assistant on a temporary basis, to join a well-established business based in Wakefield. The role will be To provide an executive level PA service to the Trust central team, making sure to support the PA to CEO as may be required with the administration of Governance arrangements at Board of Trustees level and any other key activities led by senior members of the team. The duties of this role are: Provide a high level, professional, pro-active PA service to the Executive Team including the COO, CFO and Directors in the central team. Attend MAT Ops meetings, manage action trackers and records of meetings, following up on actions arising. Collate information, produce reports, communications, correspondence and documentation on behalf of the Executive Team. Deal with initial queries and complaints. Monitor and manager Trust mailboxes. Act as first point of contact for the Executive Team, filter incoming post, telephone communications and emails as may be required. Benefits: Working with a very supportive team. For more information please contact Suliman To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
May 01, 2024
Seasonal
Sewell Wallis are currently recruiting for an experienced Executive Assistant on a temporary basis, to join a well-established business based in Wakefield. The role will be To provide an executive level PA service to the Trust central team, making sure to support the PA to CEO as may be required with the administration of Governance arrangements at Board of Trustees level and any other key activities led by senior members of the team. The duties of this role are: Provide a high level, professional, pro-active PA service to the Executive Team including the COO, CFO and Directors in the central team. Attend MAT Ops meetings, manage action trackers and records of meetings, following up on actions arising. Collate information, produce reports, communications, correspondence and documentation on behalf of the Executive Team. Deal with initial queries and complaints. Monitor and manager Trust mailboxes. Act as first point of contact for the Executive Team, filter incoming post, telephone communications and emails as may be required. Benefits: Working with a very supportive team. For more information please contact Suliman To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Junior Project Manager / Information Controller Are you an entry level Graduate with a degree within Mechanical Engineering/Engineering or similar? Do you have a desire to work your way up to a Project Manager position? Our client is seeking an entry level candidate to begin with them on a permanent basis, they will provide full training to the suitable candidate and the role offers a clear career pathway to becoming a Project Manager. Hours are Monday to Friday, 8:30am-5pm. This is a hybrid role (3 days from the office in Chelmsford and 2 days from home) with free parking. Starting salary is 24k-25k. Duties will include but not be limited to (full training will be provided): Managing information provided by clients and subcontractors to ensure timely project handover Using different software systems and ensuring documentation is recorded correctly Extracting information from external sources to complete equipment schedules Reviewing and approving information provided by third parties Completing personal system tasks and ensuring these are actioned and closed on completion Maintaining project management tools to ensure the information is relevant and up to date Providing ad-hoc support to the team when required Attending training and meetings to develop skills and knowledge Candidate requirements: Must have a degree within Mechanical Engineering / Engineering or similar Good use of computer systems and great attention to detail Roles like this are never around for long so do not delay in applying if interested! Huntress does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. PLEASE NOTE! You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. We are acting as a Recruitment Business in relation to this role.
May 01, 2024
Full time
Junior Project Manager / Information Controller Are you an entry level Graduate with a degree within Mechanical Engineering/Engineering or similar? Do you have a desire to work your way up to a Project Manager position? Our client is seeking an entry level candidate to begin with them on a permanent basis, they will provide full training to the suitable candidate and the role offers a clear career pathway to becoming a Project Manager. Hours are Monday to Friday, 8:30am-5pm. This is a hybrid role (3 days from the office in Chelmsford and 2 days from home) with free parking. Starting salary is 24k-25k. Duties will include but not be limited to (full training will be provided): Managing information provided by clients and subcontractors to ensure timely project handover Using different software systems and ensuring documentation is recorded correctly Extracting information from external sources to complete equipment schedules Reviewing and approving information provided by third parties Completing personal system tasks and ensuring these are actioned and closed on completion Maintaining project management tools to ensure the information is relevant and up to date Providing ad-hoc support to the team when required Attending training and meetings to develop skills and knowledge Candidate requirements: Must have a degree within Mechanical Engineering / Engineering or similar Good use of computer systems and great attention to detail Roles like this are never around for long so do not delay in applying if interested! Huntress does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. PLEASE NOTE! You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. We are acting as a Recruitment Business in relation to this role.
Job Opportunity: Site Administrator Location: Kidlington, Oxford Working Hours: Monday-Thursday 8am-5pm, Friday 8am-4:30pm Salary: Circa 30,000 per annum plus 25 days holiday Contract: Fixed Term Contract until December 2024 which may extend Are you an organised and detail-oriented professional seeking a challenging role in administration? Our esteemed client based in Kidlington, Oxford, are currently looking for a skilled Site Administrator to join their team on a fixed-term contract until December 2024. Key Responsibilities: Efficiently manage administrative tasks to support daily site operations. Coordinate and communicate effectively with various departments. Maintain accurate records and documentation. Assist in the preparation of reports and presentations. Handle general office duties and ensure a smooth workflow. Requirements: Proven experience in administrative roles within the construction / projects industry Experience using 4P / 4Projects / Viewpoint would be a distinct advantage Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite. Knowledge of site management processes is a plus. Next steps: Apply today or for further support email (url removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
Job Opportunity: Site Administrator Location: Kidlington, Oxford Working Hours: Monday-Thursday 8am-5pm, Friday 8am-4:30pm Salary: Circa 30,000 per annum plus 25 days holiday Contract: Fixed Term Contract until December 2024 which may extend Are you an organised and detail-oriented professional seeking a challenging role in administration? Our esteemed client based in Kidlington, Oxford, are currently looking for a skilled Site Administrator to join their team on a fixed-term contract until December 2024. Key Responsibilities: Efficiently manage administrative tasks to support daily site operations. Coordinate and communicate effectively with various departments. Maintain accurate records and documentation. Assist in the preparation of reports and presentations. Handle general office duties and ensure a smooth workflow. Requirements: Proven experience in administrative roles within the construction / projects industry Experience using 4P / 4Projects / Viewpoint would be a distinct advantage Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite. Knowledge of site management processes is a plus. Next steps: Apply today or for further support email (url removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Title: BMS Commissioning Engineer Location: London, United Kingdom Salary: Up to £55,000 PA + Car and fuel card About the Company: My Client is a leading provider of innovative building solutions, specializing in the design, installation, and maintenance of advanced Building Management Systems (BMS). With a commitment to sustainability and cutting-edge technology, we strive to create intelligent and energy-efficient buildings. Job Summary: We are seeking a highly skilled and motivated Commissioning Engineer to join our dynamic team in London. The successful candidate will play a crucial role in ensuring the seamless integration and optimal performance of BMS systems for our diverse portfolio of projects. Responsibilities: 1. Commissioning and Testing: - Conduct comprehensive commissioning of BMS systems, ensuring all components function according to design specifications. - Perform system testing and troubleshoot issues to guarantee optimal performance. 2. System Integration: - Collaborate with project teams to integrate BMS solutions seamlessly into building infrastructure. (Trend, Tridium) - Ensure effective communication and coordination with other engineering disciplines. 3. Client Support: - Provide technical support to clients during the commissioning process and address any concerns or queries. - Conduct training sessions for end-users on BMS operation and maintenance. 4. Documentation: - Generate detailed commissioning documentation, including test reports, as-built drawings, and system manuals. - Maintain accurate and up-to-date records of commissioning activities. 5. Quality Assurance: - Implement quality assurance processes to guarantee the reliability and efficiency of BMS systems. - Conduct regular inspections to identify and rectify potential issues. Qualifications and Skills: - Bachelor's degree in Electrical Engineering, Mechanical Engineering, or a related field. - Proven experience in commissioning BMS systems in commercial and industrial settings. - In-depth knowledge of BMS protocols, including BACnet and Modbus. - Proficiency in programming and configuring various BMS controllers. - Strong troubleshooting and problem-solving skills. - Excellent communication and interpersonal skills. - Ability to work independently and collaboratively within a team. - Knowledge of relevant industry standards and regulations. Benefits: - Competitive salary, up to £55,000 per annum. + Car allowance and fuel card. - Company-sponsored training and development programs. - Health and wellness benefits. - Opportunities for career advancement within a rapidly growing organization. How to Apply: If you are a dedicated and skilled BMS Commissioning Engineer looking to contribute to cutting-edge projects, please apply now. JBRP1_UKTJ
May 01, 2024
Full time
Job Title: BMS Commissioning Engineer Location: London, United Kingdom Salary: Up to £55,000 PA + Car and fuel card About the Company: My Client is a leading provider of innovative building solutions, specializing in the design, installation, and maintenance of advanced Building Management Systems (BMS). With a commitment to sustainability and cutting-edge technology, we strive to create intelligent and energy-efficient buildings. Job Summary: We are seeking a highly skilled and motivated Commissioning Engineer to join our dynamic team in London. The successful candidate will play a crucial role in ensuring the seamless integration and optimal performance of BMS systems for our diverse portfolio of projects. Responsibilities: 1. Commissioning and Testing: - Conduct comprehensive commissioning of BMS systems, ensuring all components function according to design specifications. - Perform system testing and troubleshoot issues to guarantee optimal performance. 2. System Integration: - Collaborate with project teams to integrate BMS solutions seamlessly into building infrastructure. (Trend, Tridium) - Ensure effective communication and coordination with other engineering disciplines. 3. Client Support: - Provide technical support to clients during the commissioning process and address any concerns or queries. - Conduct training sessions for end-users on BMS operation and maintenance. 4. Documentation: - Generate detailed commissioning documentation, including test reports, as-built drawings, and system manuals. - Maintain accurate and up-to-date records of commissioning activities. 5. Quality Assurance: - Implement quality assurance processes to guarantee the reliability and efficiency of BMS systems. - Conduct regular inspections to identify and rectify potential issues. Qualifications and Skills: - Bachelor's degree in Electrical Engineering, Mechanical Engineering, or a related field. - Proven experience in commissioning BMS systems in commercial and industrial settings. - In-depth knowledge of BMS protocols, including BACnet and Modbus. - Proficiency in programming and configuring various BMS controllers. - Strong troubleshooting and problem-solving skills. - Excellent communication and interpersonal skills. - Ability to work independently and collaboratively within a team. - Knowledge of relevant industry standards and regulations. Benefits: - Competitive salary, up to £55,000 per annum. + Car allowance and fuel card. - Company-sponsored training and development programs. - Health and wellness benefits. - Opportunities for career advancement within a rapidly growing organization. How to Apply: If you are a dedicated and skilled BMS Commissioning Engineer looking to contribute to cutting-edge projects, please apply now. JBRP1_UKTJ
Managing the preparation for the upcoming HMRC review work Work with the VAT Controller team to provide advisory VAT PESM technical support Perform reviews over specific aspects of the VAT return process as required Assist in building our internal operating models and structures Review documentation approach and recommend enhancements Assist in developing the end to end control framework over the VAT PESM production process Train and develop the VAT controller team on key technical aspects of the requirements.
May 01, 2024
Full time
Managing the preparation for the upcoming HMRC review work Work with the VAT Controller team to provide advisory VAT PESM technical support Perform reviews over specific aspects of the VAT return process as required Assist in building our internal operating models and structures Review documentation approach and recommend enhancements Assist in developing the end to end control framework over the VAT PESM production process Train and develop the VAT controller team on key technical aspects of the requirements.
Sewell Wallis are delighted to be working with an excellent Chesterfield based business who are currently recruiting for an experienced HR Officer to join their team. This is a superb opportunity to join a thriving business offering excellent long term personal development and career progression. Working with a fantastic Head Of HR this is a new role which will expand with time and experience, however the initial duties include: Supporting the Head of HR with all aspects of UK and overseas recruitment, including advertising, profiling job descriptions, pre-selection of candidates, selection interviews, online assessments, contracts, referencing and compliance documentation. Leading the onboarding process, including overseeing induction and developing the training and development plan. All aspects of employee relations; Support management in maintaining a good working environment, relationship, and provide strong advice when needed in relation to Disciplinary and Grievance. Provide accurate and timely management information, ensuring compliance with company processes, data protection requirements and best practice with regard to maintenance of HR systems and records. Ensure team records are maintained, accurate and up-to-date. This role will be ideal for someone who is CIPD qualified (level 3 minimum) with a 1-2 years experience within HR and who wants to develop and grow with the needs of an exciting and progressive business. Benefits include: 31 days annual leave (including Bank Holidays) Annual reward scheme Annual leave purchase scheme Annual percentage pay increase award scheme ( eligible after successful completion of probation period) 13% Company-wide bonus scheme ( after 6 months continuous service) Onsite free gym and fitness classes To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
May 01, 2024
Full time
Sewell Wallis are delighted to be working with an excellent Chesterfield based business who are currently recruiting for an experienced HR Officer to join their team. This is a superb opportunity to join a thriving business offering excellent long term personal development and career progression. Working with a fantastic Head Of HR this is a new role which will expand with time and experience, however the initial duties include: Supporting the Head of HR with all aspects of UK and overseas recruitment, including advertising, profiling job descriptions, pre-selection of candidates, selection interviews, online assessments, contracts, referencing and compliance documentation. Leading the onboarding process, including overseeing induction and developing the training and development plan. All aspects of employee relations; Support management in maintaining a good working environment, relationship, and provide strong advice when needed in relation to Disciplinary and Grievance. Provide accurate and timely management information, ensuring compliance with company processes, data protection requirements and best practice with regard to maintenance of HR systems and records. Ensure team records are maintained, accurate and up-to-date. This role will be ideal for someone who is CIPD qualified (level 3 minimum) with a 1-2 years experience within HR and who wants to develop and grow with the needs of an exciting and progressive business. Benefits include: 31 days annual leave (including Bank Holidays) Annual reward scheme Annual leave purchase scheme Annual percentage pay increase award scheme ( eligible after successful completion of probation period) 13% Company-wide bonus scheme ( after 6 months continuous service) Onsite free gym and fitness classes To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Job Reference: /CF/03-04/1135/13 Job Title: Finance Manager Control & Compliance Location: New Century House, Ipswich Salary: Competitive Hours per week: Monday to Friday - 09:00 - 17:00 - 37. 5 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview We are currently recruiting for a Finance Manager Control & Compliance to join our passionate and driven team based at New Century House, Ipswich To support the Financial Controller in achieving the objectives of the Central Finance team. You will be responsible for leading a team covering a number of areas of the accounting process. These include maintaining the integrity of the balance sheet, minimising financial risks, liaising with external auditors throughout the audit process, completion of regulatory returns, enforcing control and compliance, ensuring the cash, asset and expenses functions are well managed, and other accounting and reporting responsibilities are completed to the expected standards, adhering to relevant policies. Your focus will be to deliver service excellence to all internal stakeholders and to ensure that our timelines and strict key performance indicators are adhered to at all times whilst seeking continuous improvements to core finance processes and document procedures. You will lead a small team ensuring that they are motivated, focused and driven to achieve results and that all personnel have clear deliverables that they must achieve for themselves as well as for the wider financial team. Benefits Informal hybrid / flexible working arrangements 25 days holiday + bank holidays Free fruit in our offices Employee Referral Scheme (if you refer a successful candidate to one of our vacancies) Wide range of retail discounts Regular social and charity events held in our offices Get involved in charity events in the local community Wellbeing Discounted gym membership Eye test £25 voucher and up to £100 towards glasses Join our Cycle to Work scheme via salary sacrifice Access to "CHROMA", our internal colleague-led diversity and inclusion community - join a committee or take part in our D&I initiatives and events Access to internal Mental Health First Aiders Career development and recognition Immediate access to "Opportunity" our internal Learning and Development platform Required professional membership fees paid for Opportunity to win monthly Atalian Servest Superstar Awards Long service awards Key Responsibilities: To manage and report on the underlying financial records for OCS Group UK Limited and other UK ensuring compliance to IFRS and internal policies. To assist the UK Financial Controller with the statutory reporting process including taking the lead for preparation of audit files and be a key point of liaison between external auditors and internal stakeholders including sector finance teams and contract managers. Take responsibility for all statutory disclosure requirements and ad hoc external regulatory reporting. Responsible for the production and submission of annual statutory accounts. To successfully manage the Control & Compliance finance team, to lead and develop the team promoting training and staff development for the team including liaising with training providers for team members undertaking professional qualification training. Drive continuous process improvement throughout all the central finance procedures adopting best practice. To ensure balance sheet accounts are fully reconciled to underlying records and risks are identified and mitigated on a timely basis. Ensure robustness and completeness of financial records so that quarterly declarations to Group are compliant. Manage the quarterly sector balance sheet review process. Lead reconciliation of intercompany accounts, ensuring P&L and balances sheet is reconciled for the Group on a monthly basis. To act as a key contact for completion and reporting to the Group Function. To validate accuracy and ensure timely submission of the quarterly VAT returns and CIS returns. To enforce asset and lease policy compliance and to improve upon the current process. To ensure carbon emissions reporting is efficient and timely for the central finance function. To liaise with the internal auditor to ensure cash management of catering sites is effective and efficient. To provide collaborative support to the shared services team leaders. To control the opening and closing of finance system ledgers at month end and year end. About You: Applicants must have the right to work in the UK Graduate Drivers Licence required Professional Qualifications required for the job-(particularly for compliance purposes or technical requirements of the role) Qualified accountant ACA/ACCA/CIMA minimum Experience previous experience desirable/essential for technical competence of the role Experience of day to day management of a finance team in a medium-large organisation in a similar role.Proven track record of reviewing financial accounts, postings and reports.Year end audit experience including managing requirements to meet a strict reporting timetable and acting as primary liaison with ex
May 01, 2024
Full time
Job Reference: /CF/03-04/1135/13 Job Title: Finance Manager Control & Compliance Location: New Century House, Ipswich Salary: Competitive Hours per week: Monday to Friday - 09:00 - 17:00 - 37. 5 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview We are currently recruiting for a Finance Manager Control & Compliance to join our passionate and driven team based at New Century House, Ipswich To support the Financial Controller in achieving the objectives of the Central Finance team. You will be responsible for leading a team covering a number of areas of the accounting process. These include maintaining the integrity of the balance sheet, minimising financial risks, liaising with external auditors throughout the audit process, completion of regulatory returns, enforcing control and compliance, ensuring the cash, asset and expenses functions are well managed, and other accounting and reporting responsibilities are completed to the expected standards, adhering to relevant policies. Your focus will be to deliver service excellence to all internal stakeholders and to ensure that our timelines and strict key performance indicators are adhered to at all times whilst seeking continuous improvements to core finance processes and document procedures. You will lead a small team ensuring that they are motivated, focused and driven to achieve results and that all personnel have clear deliverables that they must achieve for themselves as well as for the wider financial team. Benefits Informal hybrid / flexible working arrangements 25 days holiday + bank holidays Free fruit in our offices Employee Referral Scheme (if you refer a successful candidate to one of our vacancies) Wide range of retail discounts Regular social and charity events held in our offices Get involved in charity events in the local community Wellbeing Discounted gym membership Eye test £25 voucher and up to £100 towards glasses Join our Cycle to Work scheme via salary sacrifice Access to "CHROMA", our internal colleague-led diversity and inclusion community - join a committee or take part in our D&I initiatives and events Access to internal Mental Health First Aiders Career development and recognition Immediate access to "Opportunity" our internal Learning and Development platform Required professional membership fees paid for Opportunity to win monthly Atalian Servest Superstar Awards Long service awards Key Responsibilities: To manage and report on the underlying financial records for OCS Group UK Limited and other UK ensuring compliance to IFRS and internal policies. To assist the UK Financial Controller with the statutory reporting process including taking the lead for preparation of audit files and be a key point of liaison between external auditors and internal stakeholders including sector finance teams and contract managers. Take responsibility for all statutory disclosure requirements and ad hoc external regulatory reporting. Responsible for the production and submission of annual statutory accounts. To successfully manage the Control & Compliance finance team, to lead and develop the team promoting training and staff development for the team including liaising with training providers for team members undertaking professional qualification training. Drive continuous process improvement throughout all the central finance procedures adopting best practice. To ensure balance sheet accounts are fully reconciled to underlying records and risks are identified and mitigated on a timely basis. Ensure robustness and completeness of financial records so that quarterly declarations to Group are compliant. Manage the quarterly sector balance sheet review process. Lead reconciliation of intercompany accounts, ensuring P&L and balances sheet is reconciled for the Group on a monthly basis. To act as a key contact for completion and reporting to the Group Function. To validate accuracy and ensure timely submission of the quarterly VAT returns and CIS returns. To enforce asset and lease policy compliance and to improve upon the current process. To ensure carbon emissions reporting is efficient and timely for the central finance function. To liaise with the internal auditor to ensure cash management of catering sites is effective and efficient. To provide collaborative support to the shared services team leaders. To control the opening and closing of finance system ledgers at month end and year end. About You: Applicants must have the right to work in the UK Graduate Drivers Licence required Professional Qualifications required for the job-(particularly for compliance purposes or technical requirements of the role) Qualified accountant ACA/ACCA/CIMA minimum Experience previous experience desirable/essential for technical competence of the role Experience of day to day management of a finance team in a medium-large organisation in a similar role.Proven track record of reviewing financial accounts, postings and reports.Year end audit experience including managing requirements to meet a strict reporting timetable and acting as primary liaison with ex
Document Controller - Construction London £28,000 - £33,000 per year + Hybrid, Training, Development Are you looking for a position as a Document Controller? Are you familiar with Document Management System (DMS)? Have you managed technical documents for construction projects? Here is a great opportunity for someone who is logical, focused and works efficiently to meet deadlines. Benefits Hybrid, Training and Development. The company is a design and build construction company working on leading projects public and private across London. They focus on quality, cost and sustainability factors with over 12 live projects and continuously tendering for others ranging from £10m to £100m+. They are still a growing company with lots of growth potential. This position is due to sheer growth and demand. The role involves management of technical documents, meeting deadlines and communicating on projects to stakeholders internally and externally. Whilst managing documents you will provide process support, maintenance and development to correctly identify documents. This is a varied role where you will have autonomy and provide training to other employees on the document system. Here is a fantastic chance to join an exciting company where you will be an influential figure in their goals over the next few years. The Role: Document Controller Creation and updating of the relevant documents Daily management of the DMS Candidate Requirements: Construction document management/admin Technical knowledge Knowledge of Microsoft Office software Consultant: Rak Khetani (Please call to promote your application REF: 3500) Revorec Recruitment Solutions is a specialist recruiter for Engineering, IT and Science roles ranging from mid to senior-level positions. Please be aware that we will only accept applications from candidates that have a valid work permit to work in the UK. By applying to this job, you are confirming that you do not hold a criminal record and that you know of no legal reason why you would be ineligible for employment. Document Controller Administrator Engineering Construction Document Management Accruent Meridian Vienna Advantage Opentext Enovia FieldView Trimble Viewpoint DMS Technical Administrator Project Admin Admin NVQ GCSE Word Excel Outlook Document Process Management Stakeholders Document Process London Mayfair Soho Covent Garden Westminster Lambeth Chelsea Islington City of London Bermondsey Walworth Dalston Battersea Wandsworth Fulham Canary Wharf Paddington Kensington Hammersmith Acton Tottenham Croydon Streatham Richmond.
May 01, 2024
Full time
Document Controller - Construction London £28,000 - £33,000 per year + Hybrid, Training, Development Are you looking for a position as a Document Controller? Are you familiar with Document Management System (DMS)? Have you managed technical documents for construction projects? Here is a great opportunity for someone who is logical, focused and works efficiently to meet deadlines. Benefits Hybrid, Training and Development. The company is a design and build construction company working on leading projects public and private across London. They focus on quality, cost and sustainability factors with over 12 live projects and continuously tendering for others ranging from £10m to £100m+. They are still a growing company with lots of growth potential. This position is due to sheer growth and demand. The role involves management of technical documents, meeting deadlines and communicating on projects to stakeholders internally and externally. Whilst managing documents you will provide process support, maintenance and development to correctly identify documents. This is a varied role where you will have autonomy and provide training to other employees on the document system. Here is a fantastic chance to join an exciting company where you will be an influential figure in their goals over the next few years. The Role: Document Controller Creation and updating of the relevant documents Daily management of the DMS Candidate Requirements: Construction document management/admin Technical knowledge Knowledge of Microsoft Office software Consultant: Rak Khetani (Please call to promote your application REF: 3500) Revorec Recruitment Solutions is a specialist recruiter for Engineering, IT and Science roles ranging from mid to senior-level positions. Please be aware that we will only accept applications from candidates that have a valid work permit to work in the UK. By applying to this job, you are confirming that you do not hold a criminal record and that you know of no legal reason why you would be ineligible for employment. Document Controller Administrator Engineering Construction Document Management Accruent Meridian Vienna Advantage Opentext Enovia FieldView Trimble Viewpoint DMS Technical Administrator Project Admin Admin NVQ GCSE Word Excel Outlook Document Process Management Stakeholders Document Process London Mayfair Soho Covent Garden Westminster Lambeth Chelsea Islington City of London Bermondsey Walworth Dalston Battersea Wandsworth Fulham Canary Wharf Paddington Kensington Hammersmith Acton Tottenham Croydon Streatham Richmond.
Are you an experienced Document Controller? A Rail Contractor is looking for a Document Controller to work across two of their projects! They will be working in the rail team providing support with quality checking and uploading documents, using documental control systems and any general admin needed. If you enjoy working in a Site Office then please apply! The ideal candidate would have strong IT and communication skills and experience within Document Control. This is a perm position based in Central London. Offering 35,000+ salary. Benefits: Ability to grow and develop skills and experience within the company Recruiting for people to work close to home A friendly team Responsibilities: Typing up letters and reports Printing and photocopying Ordering office supplies Liaising with suppliers and contractors Manage workflow of documentation on EDMS systems Asite, EB and Assetwise QA manage all incoming and outgoing documentation and communication Distribution of documents to relevant managers / project teams Editing and amending documents for accuracy and compliance of client procedures Creating reports and trackers on all communication of the project Providing regular training on EDMS systems to internal and external staff Drive and manage all documentation and the flow of information making sure deadlines are met through the project EDMS QA managing all documentation and communication Attend site meetings Preparing, organising and filing information in paper and digital form The ideal candidate will have: Excellent communication skills Strong IT skills in MS Office including Outlook, Excel / Word The ability to multitask and have high attention to detail Experience in the Construction Industry / working on-site would be a bonus! If this role is suited to what you are looking for do not hesitate to apply as we are looking for candidates immediately. Apply to get your career started! Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
May 01, 2024
Full time
Are you an experienced Document Controller? A Rail Contractor is looking for a Document Controller to work across two of their projects! They will be working in the rail team providing support with quality checking and uploading documents, using documental control systems and any general admin needed. If you enjoy working in a Site Office then please apply! The ideal candidate would have strong IT and communication skills and experience within Document Control. This is a perm position based in Central London. Offering 35,000+ salary. Benefits: Ability to grow and develop skills and experience within the company Recruiting for people to work close to home A friendly team Responsibilities: Typing up letters and reports Printing and photocopying Ordering office supplies Liaising with suppliers and contractors Manage workflow of documentation on EDMS systems Asite, EB and Assetwise QA manage all incoming and outgoing documentation and communication Distribution of documents to relevant managers / project teams Editing and amending documents for accuracy and compliance of client procedures Creating reports and trackers on all communication of the project Providing regular training on EDMS systems to internal and external staff Drive and manage all documentation and the flow of information making sure deadlines are met through the project EDMS QA managing all documentation and communication Attend site meetings Preparing, organising and filing information in paper and digital form The ideal candidate will have: Excellent communication skills Strong IT skills in MS Office including Outlook, Excel / Word The ability to multitask and have high attention to detail Experience in the Construction Industry / working on-site would be a bonus! If this role is suited to what you are looking for do not hesitate to apply as we are looking for candidates immediately. Apply to get your career started! Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
DOCUMENT CONTROLLER / SITE ADMIN REQUIRED Our client, a well established and reputable construction company who specialise in commercial & industrial construction projects is currently looking for a document controller/ admin support to join their busy, energetic site team near Ashford, Kent. Working full time - 7am-5pm Mon to Thurs/ 7am-3pm Friday. Option to work 10 hour or 8 hour days. Hourly rate 14.75 paid weekly via agency. The successful candidate will be responsible for full administrative support to all management and project team leaders within the organisation, including minutes taking, circulation of notes, maintaining project files, documents and purchase orders. Applicants will be responsible for full review, editing and storing of documentation as requested by senior management and keeping detailed files in specific order for multiple projects for administration purposes. The successful candidate will be a highly organised individual with proven ability to multi-task, work under pressure and meet tight deadlines. As a document controller in this fast paced environment previous experience in a similar role is a huge advantage although highly organised, good communicators that are looking for a fresh challenge are invited to apply for the role. Applicants that have some construction knowledge will be at an advantage although it is not essential. Utilising your industry knowledge, you will be producing quality records, updating and maintaining accurate information for relevant contacts and be involved in general administration duties. Ideally has experience- Dealing with ITP's and quality control. Fire detection/ Fire protection Requirements: Proven work experience as a Document Controller or in a similar role. Strong knowledge of document control procedures and systems. Proficient in using document management software and Microsoft Office Suite. Familiarity with regulatory requirements and quality standards related to document control. Ability to prioritise tasks and meet deadlines High level of integrity and confidentiality. Please apply for this role with a CV or Call us on (phone number removed) Immediate start available (url removed)
May 01, 2024
Seasonal
DOCUMENT CONTROLLER / SITE ADMIN REQUIRED Our client, a well established and reputable construction company who specialise in commercial & industrial construction projects is currently looking for a document controller/ admin support to join their busy, energetic site team near Ashford, Kent. Working full time - 7am-5pm Mon to Thurs/ 7am-3pm Friday. Option to work 10 hour or 8 hour days. Hourly rate 14.75 paid weekly via agency. The successful candidate will be responsible for full administrative support to all management and project team leaders within the organisation, including minutes taking, circulation of notes, maintaining project files, documents and purchase orders. Applicants will be responsible for full review, editing and storing of documentation as requested by senior management and keeping detailed files in specific order for multiple projects for administration purposes. The successful candidate will be a highly organised individual with proven ability to multi-task, work under pressure and meet tight deadlines. As a document controller in this fast paced environment previous experience in a similar role is a huge advantage although highly organised, good communicators that are looking for a fresh challenge are invited to apply for the role. Applicants that have some construction knowledge will be at an advantage although it is not essential. Utilising your industry knowledge, you will be producing quality records, updating and maintaining accurate information for relevant contacts and be involved in general administration duties. Ideally has experience- Dealing with ITP's and quality control. Fire detection/ Fire protection Requirements: Proven work experience as a Document Controller or in a similar role. Strong knowledge of document control procedures and systems. Proficient in using document management software and Microsoft Office Suite. Familiarity with regulatory requirements and quality standards related to document control. Ability to prioritise tasks and meet deadlines High level of integrity and confidentiality. Please apply for this role with a CV or Call us on (phone number removed) Immediate start available (url removed)