Pin Point Recruitment
Newton Aycliffe, County Durham
Senior Administrator/Executive Assistant Newton Aycliffe Permanent Full time (40 hours) Based on site Salary £25,000 - £30,000 per annum depending upon experience We are looking for a highly organized and detail-oriented Senior Administrator/Executive Assistant to provide critical administrative and operational support to ensure the smooth running of key client contracts. Additionally, this role will involve generalised accounts responsibilities using Sage and Excel. Role snapshot: Generalised administration support Manage Director s calendar Be first point of contact for the business for Client enquiries Raise annual and monthly invoices and statements Chase overdue balances Complete paying in book and bank records Process purchase invoices Analysis of weekly and monthly sales orders and raising of sales invoices. Ad hoc analysis of sales and margins. Administrative duties cover for holiday absence. Liaise with sales team re process improvements linking to sales invoicing and reporting. Ability to work closely with our Financial Controller Ad hoc reporting and projects as required by the Managing Director Requirements: Excellent IT skills with experience of Sage and Excel Background as either an administrator or accounts generalist Able to work under pressure and using own initiative. Strong communication skills and able to influence people. Attention to detail is essential. A good level of general education to at least GCSE level AAT or similar would be advantageous. Able to work full time, on site (non negotiable). A driving licence and access to own car is an advantage. More details available on application. Only those with suitable background and experience will be contacted for further information.
May 01, 2024
Full time
Senior Administrator/Executive Assistant Newton Aycliffe Permanent Full time (40 hours) Based on site Salary £25,000 - £30,000 per annum depending upon experience We are looking for a highly organized and detail-oriented Senior Administrator/Executive Assistant to provide critical administrative and operational support to ensure the smooth running of key client contracts. Additionally, this role will involve generalised accounts responsibilities using Sage and Excel. Role snapshot: Generalised administration support Manage Director s calendar Be first point of contact for the business for Client enquiries Raise annual and monthly invoices and statements Chase overdue balances Complete paying in book and bank records Process purchase invoices Analysis of weekly and monthly sales orders and raising of sales invoices. Ad hoc analysis of sales and margins. Administrative duties cover for holiday absence. Liaise with sales team re process improvements linking to sales invoicing and reporting. Ability to work closely with our Financial Controller Ad hoc reporting and projects as required by the Managing Director Requirements: Excellent IT skills with experience of Sage and Excel Background as either an administrator or accounts generalist Able to work under pressure and using own initiative. Strong communication skills and able to influence people. Attention to detail is essential. A good level of general education to at least GCSE level AAT or similar would be advantageous. Able to work full time, on site (non negotiable). A driving licence and access to own car is an advantage. More details available on application. Only those with suitable background and experience will be contacted for further information.
Adecco Harlow are proud to be working with a well-established company, now seeking a full-time Accounts Administrator to join their team. This company, with a strong reputation for excellence, is looking for a dedicated individual. Position: Accounts Administrator Location: North Weald Salary: £26,000 per annum (depending on experience) Hours: Monday to Friday, 8:30am to 5:00pm Benefits 28 days holiday (including bank holidays) Full training provided Immediate start available On-site secure parking (Own transport is essential) About the Role The successful candidate will become a key member of the accounts team, responsible for ensuring the smooth financial operations of the company. Exceptional organisational skills, excellent attention to detail, and the ability to work independently. Responsibilities Handling daily banking tasks, including payment allocation. Conducting credit control activities, chasing outstanding invoices, and managing maintenance contracts. Managing retention processes for installation projects. Handling purchase ledger tasks, including invoice processing and reconciliations. Reconciling company credit card statements. Managing engineer timesheets for payroll processing. Undertaking ad hoc tasks as required. Requirements Previous experience in an account's role is essential. Excellent communication skills. Ability to multitask and follow up on tasks. If you are a motivated individual with a passion for numbers and a desire to contribute to a dynamic team, we want to hear from you! APPLY Click the apply button to be considered for this opportunity Applications will be reviewed over the coming days & updates provided ASAP Contact Jamie at Adecco Harlow directly for more information Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 01, 2024
Full time
Adecco Harlow are proud to be working with a well-established company, now seeking a full-time Accounts Administrator to join their team. This company, with a strong reputation for excellence, is looking for a dedicated individual. Position: Accounts Administrator Location: North Weald Salary: £26,000 per annum (depending on experience) Hours: Monday to Friday, 8:30am to 5:00pm Benefits 28 days holiday (including bank holidays) Full training provided Immediate start available On-site secure parking (Own transport is essential) About the Role The successful candidate will become a key member of the accounts team, responsible for ensuring the smooth financial operations of the company. Exceptional organisational skills, excellent attention to detail, and the ability to work independently. Responsibilities Handling daily banking tasks, including payment allocation. Conducting credit control activities, chasing outstanding invoices, and managing maintenance contracts. Managing retention processes for installation projects. Handling purchase ledger tasks, including invoice processing and reconciliations. Reconciling company credit card statements. Managing engineer timesheets for payroll processing. Undertaking ad hoc tasks as required. Requirements Previous experience in an account's role is essential. Excellent communication skills. Ability to multitask and follow up on tasks. If you are a motivated individual with a passion for numbers and a desire to contribute to a dynamic team, we want to hear from you! APPLY Click the apply button to be considered for this opportunity Applications will be reviewed over the coming days & updates provided ASAP Contact Jamie at Adecco Harlow directly for more information Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Kingsley Consulting is supporting a family run Construction Consultants company.The company works with their proven strategies that have been used to deliver projects on time and on or under budget, every time. They pride themselves on providing fantastic customer service. All their services are bespoke and tailored to the individual's needs, allowing them to have the flexibility to pick and choose which areas of expertise to utilise. Package :- £21,000 - £24,000 Location :- Grange Park, Northampton Working Hours:- Monday to Friday Role Overview This role will see you undertake administrative tasks and provide support to the Operations Manager and Managing Director. We are looking for a candidate who is driven, hardworking, motivated, uses their own initiative and can be versatile when given different tasks to complete. Roles include:Responsible for General administration support.Answer incoming calls and be responsible for dealing with general enquiries and provide accurate and correct information.Data entry within various systems including some CRM database support at times. Reply to customer emails and calls in a timely and professional manner.General other duties as required as the position may evolve.Supporting and assisting the Operations Manager and Managing Director when required. To have regular meetings with the Operations Manager and Managing Director.Use Microsoft Office to develop and prepare documents; proofread documents.Set up estimating files upon receipt of enquiries electronically & paper completing any further filing.Converting schedule of works and specifications, typing out & formatting documents as required. To answer incoming telephones, taking messages or re-directing as appropriate.To undertake any other general support and administration duties. To provide support and assistance to colleagues, and accounts team. Experience & Skills Required Accurate data entry and administration skillsGood Telephone manner and customer service skills Good competency with ITProfessional experience with Microsoft Office (Ideal but not essential) Excellent organisational and communication skills.Practical team player with a hands-on style The successful candidate will demonstrate the following: For further information in relation to this opportunity please contact Elliott on;Office:Mobile:Email: Diversity & Inclusion Kingsley Consulting operate an inclusive and diverse recruitment process, whilst also ensuring our clients do the same and we can provide any advice or education to them in relation to this. If there may be any support or adjustments required at any point throughout your recruitment journey with us, then please let us know and our trained consultants will assist and advise you accordingly.For further information in relation to this opportunity please contact Elliott on; Office: Mobile: Email:
May 01, 2024
Full time
Kingsley Consulting is supporting a family run Construction Consultants company.The company works with their proven strategies that have been used to deliver projects on time and on or under budget, every time. They pride themselves on providing fantastic customer service. All their services are bespoke and tailored to the individual's needs, allowing them to have the flexibility to pick and choose which areas of expertise to utilise. Package :- £21,000 - £24,000 Location :- Grange Park, Northampton Working Hours:- Monday to Friday Role Overview This role will see you undertake administrative tasks and provide support to the Operations Manager and Managing Director. We are looking for a candidate who is driven, hardworking, motivated, uses their own initiative and can be versatile when given different tasks to complete. Roles include:Responsible for General administration support.Answer incoming calls and be responsible for dealing with general enquiries and provide accurate and correct information.Data entry within various systems including some CRM database support at times. Reply to customer emails and calls in a timely and professional manner.General other duties as required as the position may evolve.Supporting and assisting the Operations Manager and Managing Director when required. To have regular meetings with the Operations Manager and Managing Director.Use Microsoft Office to develop and prepare documents; proofread documents.Set up estimating files upon receipt of enquiries electronically & paper completing any further filing.Converting schedule of works and specifications, typing out & formatting documents as required. To answer incoming telephones, taking messages or re-directing as appropriate.To undertake any other general support and administration duties. To provide support and assistance to colleagues, and accounts team. Experience & Skills Required Accurate data entry and administration skillsGood Telephone manner and customer service skills Good competency with ITProfessional experience with Microsoft Office (Ideal but not essential) Excellent organisational and communication skills.Practical team player with a hands-on style The successful candidate will demonstrate the following: For further information in relation to this opportunity please contact Elliott on;Office:Mobile:Email: Diversity & Inclusion Kingsley Consulting operate an inclusive and diverse recruitment process, whilst also ensuring our clients do the same and we can provide any advice or education to them in relation to this. If there may be any support or adjustments required at any point throughout your recruitment journey with us, then please let us know and our trained consultants will assist and advise you accordingly.For further information in relation to this opportunity please contact Elliott on; Office: Mobile: Email:
Bookkeeper / AdministratorSheffield NJR Recruitment are delighted to be working with a leading firm of Independent Financial Planners in Sheffield who are looking for a new Bookkeeper to join their team due to an upcoming retirement. This candidate will be solely responsible for processing and maintaining financial records for the company's expenditures and revenues. The ideal candidate will have a flair for numbers and experience in providing accounting services to a professional services firm. ResponsibilitiesProcess accounts payable and accounts receivablePrepare profit and loss sheets, bank deposits and statementsDaily reconciliations of all bank deposits, credit card transactions, payroll, etc.Reconcile tax paymentsPerform monthly reconciliations of all general ledger accountsHelp prepare payroll Deal with all Fees and Commissions Process expenses Assist with special projects as neededAssist with general administration in the office including answering incoming calls when needed What's in it for you? Excellent basic salary 25 days holiday + bank holidays Free parking Enhanced pension scheme Full support for exams and training Life insurance Regular pay reviews What do we need from you?Previous experience as a bookkeeper is essential, but it would be advantageous to have experience working within financial planningUnderstanding of preparing payroll Use of Sage programmes is essentialPrior dealing and understanding of de minimus regulations This is an excellent opportunity for anyone looking to join a growing company that can offer a varied role and where they can be a vital part of the team. If this sounds like something you are open to, please apply today or contact NJR Recruitment quoting NJR14776
May 01, 2024
Full time
Bookkeeper / AdministratorSheffield NJR Recruitment are delighted to be working with a leading firm of Independent Financial Planners in Sheffield who are looking for a new Bookkeeper to join their team due to an upcoming retirement. This candidate will be solely responsible for processing and maintaining financial records for the company's expenditures and revenues. The ideal candidate will have a flair for numbers and experience in providing accounting services to a professional services firm. ResponsibilitiesProcess accounts payable and accounts receivablePrepare profit and loss sheets, bank deposits and statementsDaily reconciliations of all bank deposits, credit card transactions, payroll, etc.Reconcile tax paymentsPerform monthly reconciliations of all general ledger accountsHelp prepare payroll Deal with all Fees and Commissions Process expenses Assist with special projects as neededAssist with general administration in the office including answering incoming calls when needed What's in it for you? Excellent basic salary 25 days holiday + bank holidays Free parking Enhanced pension scheme Full support for exams and training Life insurance Regular pay reviews What do we need from you?Previous experience as a bookkeeper is essential, but it would be advantageous to have experience working within financial planningUnderstanding of preparing payroll Use of Sage programmes is essentialPrior dealing and understanding of de minimus regulations This is an excellent opportunity for anyone looking to join a growing company that can offer a varied role and where they can be a vital part of the team. If this sounds like something you are open to, please apply today or contact NJR Recruitment quoting NJR14776
Are you looking to continue building your office experience in a friendly environment? Gain valuable experience working alongside finance professionals, supporting the day to day office functions? We are supporting an organisation who require immediate support in their office to ensure smooth operations day to day. Please find details of the role below: Salary: £24000 Contract: Full-Time Permanent (No Part Time Hours) Office Based Location: Ampthill Immediate Start Available Duties will include: • Supporting the Accounts Assistants with bank recs and offsets• Posting invoices and payments on sage• Sending customer statements• Managing the centralized mailbox and categorizing• Supporting with system maintenance• Petty Cash• Distribution of post• Filing, scanning, shredding• Setting up folders and files• Organizing travel and meetings• Ordering stationery• Support with project and ad hoc tasks Successful Candidate: Previous Office experience Understanding of basic finance functions desirable but not essential Basic understanding of Microsoft Office, word, excel Positive attitude to succeed If the above is a role you feel confident you could be successful in and have the previous experience, please APPLY HERE.
May 01, 2024
Full time
Are you looking to continue building your office experience in a friendly environment? Gain valuable experience working alongside finance professionals, supporting the day to day office functions? We are supporting an organisation who require immediate support in their office to ensure smooth operations day to day. Please find details of the role below: Salary: £24000 Contract: Full-Time Permanent (No Part Time Hours) Office Based Location: Ampthill Immediate Start Available Duties will include: • Supporting the Accounts Assistants with bank recs and offsets• Posting invoices and payments on sage• Sending customer statements• Managing the centralized mailbox and categorizing• Supporting with system maintenance• Petty Cash• Distribution of post• Filing, scanning, shredding• Setting up folders and files• Organizing travel and meetings• Ordering stationery• Support with project and ad hoc tasks Successful Candidate: Previous Office experience Understanding of basic finance functions desirable but not essential Basic understanding of Microsoft Office, word, excel Positive attitude to succeed If the above is a role you feel confident you could be successful in and have the previous experience, please APPLY HERE.
A little bit about us At Recycleye, we're changing recycling. We've developed ground-breaking AI that works with automated sorting tech like robots and optical sorters to make waste sorting more profitable. Because the truth is, if you can't afford to sort it, you can't recycle it, so we're changing that! We were founded in 2019, and have been growing rapidly ever since, with installations of our technology at leading waste management companies across Europe and the US. We partner with our clients to help them produce higher quality outputs, transforming the economics of waste sorting and recycling - it's all about our vision to turn the world's waste into resource. And our work has never been needed more. According to the OECD, only 9% of plastic waste has ever been recycled, so we're proud that our work helps to make the recycling of waste materials more attractive. Be part of it - come and join us! Why choose to work at Recycleye? Our team works together to grow and succeed, driven by our shared values of empowerment, inclusivity, and perseverance. We offer great benefits (which we think punch above our weight), built-in upskilling and unlimited holiday. We know that our mission will be achieved by having the most passionate, driven, talented, and all-around best people on our team. So come and shape the future and help turn trash into treasure! The opportunity We are excited for a Head of Operations to join our growing team to optimize and propel our production and project management processes forward. This person will have oversight of our project management, production, supply chain management, and our testing facility, so will need to be multifaceted and results oriented - they will play a crucial role in driving efficiency for the implementation of our innovative technology. Responsibilities Overview • Responsible for all key delivery functions: Manufacturing/Production/Field installations: Support the production team to optimize production assembly processes, ensuring quality, adherence to safety and regulatory standards, and cost effectiveness. Project Management: Support our team of project managers in planning, executing and monitoring delivery of projects on time and within budget. Logistics: Manage and optimise outbound logistics processes, ensuring timely and efficient delivery of systems to clients. Addressing customs regulations and requirements to facilitate smooth international shipments. Supply Chain: Collaborate with internal stakeholders, including the Purchasing and Accounts Administrator, to forecast demand, minimize supply risks and optimize inventory management. Test Centre Management: oversee the operations of the test centre, coordinate with internal team to prioritize and schedule testing activities allocating resources effectively to meet deadline and customer expectations. • Identify bottlenecks in workflows and implement process improvements to drive operational excellence with a mindset focused on scale and efficiency. • Set clear performance objectives and provide regular feedback and coaching to team members to support their professional growth and development. • Manage the operations team and foster culture of collaboration, accountability and continuous improvement. • Closely collaborate with R&D, sales, marketing and other teams across the business to ensure coordinated and aligned operations with wider company objectives. • Build an in-depth understanding of the waste management industry. • Report to leadership team, summarizing operational performance, trends, and actionable insights that will inform decision-making. Senior-level of relevant experience in operations management, manufacturing and project management (preferably in industrial sector) Demonstrated ability to lead and develop high performing cross functional teams to deliver quality results on time and within budget Excellent problem-solving and decision-making abilities Experience in implementing lean manufacturing principles, continuous improvement initiatives and quality control procedures Strong interpersonal and communication skills with ability to influence and drive strategic initiatives Knowledge of health and safety regulations in a production environment Proficiency in project management tools and software You live and breathe operations. It's a bonus if you have 10+ years of directly relevant experience Experience working in the recycling or waste management industry Bachelor's Degree or similar qualifications or experience in mechanical engineering, manufacturing, or a related field Six Sigma or similar certification Even if you don't tick every box listed above but are motivated by our work and believe you can make a difference on our team, we'd really love to hear from you - so please do apply and drop us a note about what you bring! We are particularly interested in hearing from you if your background enables you to bring a different perspective to our team. An excellent salary that's both equitable and reviewed regularly Shares in the company - each and every Recycleyte is invested in our vision, and we want to give you the opportunity to do so as well, both in your day-to-day as well as in your long-term investment Progression: we are growing rapidly and excited for you to make an impact as we do so Unlimited holiday A welcoming and inclusive team environment with monthly company-wide socials Plenty of opportunities for training and personal development Healthcare coverage - Vitality is available from your very first day!
May 01, 2024
Full time
A little bit about us At Recycleye, we're changing recycling. We've developed ground-breaking AI that works with automated sorting tech like robots and optical sorters to make waste sorting more profitable. Because the truth is, if you can't afford to sort it, you can't recycle it, so we're changing that! We were founded in 2019, and have been growing rapidly ever since, with installations of our technology at leading waste management companies across Europe and the US. We partner with our clients to help them produce higher quality outputs, transforming the economics of waste sorting and recycling - it's all about our vision to turn the world's waste into resource. And our work has never been needed more. According to the OECD, only 9% of plastic waste has ever been recycled, so we're proud that our work helps to make the recycling of waste materials more attractive. Be part of it - come and join us! Why choose to work at Recycleye? Our team works together to grow and succeed, driven by our shared values of empowerment, inclusivity, and perseverance. We offer great benefits (which we think punch above our weight), built-in upskilling and unlimited holiday. We know that our mission will be achieved by having the most passionate, driven, talented, and all-around best people on our team. So come and shape the future and help turn trash into treasure! The opportunity We are excited for a Head of Operations to join our growing team to optimize and propel our production and project management processes forward. This person will have oversight of our project management, production, supply chain management, and our testing facility, so will need to be multifaceted and results oriented - they will play a crucial role in driving efficiency for the implementation of our innovative technology. Responsibilities Overview • Responsible for all key delivery functions: Manufacturing/Production/Field installations: Support the production team to optimize production assembly processes, ensuring quality, adherence to safety and regulatory standards, and cost effectiveness. Project Management: Support our team of project managers in planning, executing and monitoring delivery of projects on time and within budget. Logistics: Manage and optimise outbound logistics processes, ensuring timely and efficient delivery of systems to clients. Addressing customs regulations and requirements to facilitate smooth international shipments. Supply Chain: Collaborate with internal stakeholders, including the Purchasing and Accounts Administrator, to forecast demand, minimize supply risks and optimize inventory management. Test Centre Management: oversee the operations of the test centre, coordinate with internal team to prioritize and schedule testing activities allocating resources effectively to meet deadline and customer expectations. • Identify bottlenecks in workflows and implement process improvements to drive operational excellence with a mindset focused on scale and efficiency. • Set clear performance objectives and provide regular feedback and coaching to team members to support their professional growth and development. • Manage the operations team and foster culture of collaboration, accountability and continuous improvement. • Closely collaborate with R&D, sales, marketing and other teams across the business to ensure coordinated and aligned operations with wider company objectives. • Build an in-depth understanding of the waste management industry. • Report to leadership team, summarizing operational performance, trends, and actionable insights that will inform decision-making. Senior-level of relevant experience in operations management, manufacturing and project management (preferably in industrial sector) Demonstrated ability to lead and develop high performing cross functional teams to deliver quality results on time and within budget Excellent problem-solving and decision-making abilities Experience in implementing lean manufacturing principles, continuous improvement initiatives and quality control procedures Strong interpersonal and communication skills with ability to influence and drive strategic initiatives Knowledge of health and safety regulations in a production environment Proficiency in project management tools and software You live and breathe operations. It's a bonus if you have 10+ years of directly relevant experience Experience working in the recycling or waste management industry Bachelor's Degree or similar qualifications or experience in mechanical engineering, manufacturing, or a related field Six Sigma or similar certification Even if you don't tick every box listed above but are motivated by our work and believe you can make a difference on our team, we'd really love to hear from you - so please do apply and drop us a note about what you bring! We are particularly interested in hearing from you if your background enables you to bring a different perspective to our team. An excellent salary that's both equitable and reviewed regularly Shares in the company - each and every Recycleyte is invested in our vision, and we want to give you the opportunity to do so as well, both in your day-to-day as well as in your long-term investment Progression: we are growing rapidly and excited for you to make an impact as we do so Unlimited holiday A welcoming and inclusive team environment with monthly company-wide socials Plenty of opportunities for training and personal development Healthcare coverage - Vitality is available from your very first day!
Contracts Manager Facilities Management The primary role of the Contracts / Account Manager will be to lead client accounts within our busy Contracts Department. The Contracts / Account Manager will ensure that their allocated projects are run efficiently and profitably ensuring full compliance to all contract conditions. The most critical conditions being that all work is completed to a high standard, in a safe working manner, within programme and to the total satisfaction of their client(s). Duties and responsibilities include: Reporting to the Managing Director with the responsibility for the day-to-day running of a small team consisting of Directors, Assistant Managers, Administration staff and most importantly sub-contractors. Daily routine involves: Overseeing and managing Project Managers, Assistant/Trainee Managers, Site Supervisors, Administrator and associated direct trade and sub-contractor operatives. To develop and grow a portfolio of major accounts in terms of revenue generation, improved net earnings and profit growth in line with business targets. To be competent in the understanding of the contract design and construction drawings. Relay/discuss relevant information with the client, their agent or on-site personnel. Overseeing and Managing specialist domestic and nominated sub-contractors. Enforcing and monitoring Health & Safety practices and CDM Regulations on site. Attendance of regular site meetings with client, architect, quantity surveyor, planning supervisor etc. Overseeing and preparation of contactors reports for site meetings. Overseeing and preparation of contract programmes & progress reports. Pricing and agreeing instructions with the client or clients agent. Formulating valuations and final accounts. Desirable Criteria IOSH Managing Safely/NEBOSH. Management Qualifications. M&E Qualifications. Project Management / QS Qualifications. Additional pay: Bonus scheme Performance bonus Benefits: Company pension Life insurance On-site parking Schedule: Monday to Friday JBRP1_UKTJ
May 01, 2024
Full time
Contracts Manager Facilities Management The primary role of the Contracts / Account Manager will be to lead client accounts within our busy Contracts Department. The Contracts / Account Manager will ensure that their allocated projects are run efficiently and profitably ensuring full compliance to all contract conditions. The most critical conditions being that all work is completed to a high standard, in a safe working manner, within programme and to the total satisfaction of their client(s). Duties and responsibilities include: Reporting to the Managing Director with the responsibility for the day-to-day running of a small team consisting of Directors, Assistant Managers, Administration staff and most importantly sub-contractors. Daily routine involves: Overseeing and managing Project Managers, Assistant/Trainee Managers, Site Supervisors, Administrator and associated direct trade and sub-contractor operatives. To develop and grow a portfolio of major accounts in terms of revenue generation, improved net earnings and profit growth in line with business targets. To be competent in the understanding of the contract design and construction drawings. Relay/discuss relevant information with the client, their agent or on-site personnel. Overseeing and Managing specialist domestic and nominated sub-contractors. Enforcing and monitoring Health & Safety practices and CDM Regulations on site. Attendance of regular site meetings with client, architect, quantity surveyor, planning supervisor etc. Overseeing and preparation of contactors reports for site meetings. Overseeing and preparation of contract programmes & progress reports. Pricing and agreeing instructions with the client or clients agent. Formulating valuations and final accounts. Desirable Criteria IOSH Managing Safely/NEBOSH. Management Qualifications. M&E Qualifications. Project Management / QS Qualifications. Additional pay: Bonus scheme Performance bonus Benefits: Company pension Life insurance On-site parking Schedule: Monday to Friday JBRP1_UKTJ
AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Construction team. This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Construction department. The Role: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Other duties and responsibilities: Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. The Ideal Candidate: A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead. In addition to this: Accurate typing speed of at least 60 words per minute Advanced knowledge and experience of using Software including all Microsoft Office packages Experience of using Practice Management systems Demonstrate solutions-focused working methods Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times Competencies: Excellent verbal and written communication skills Solid Customer Service centric experience and work ethic Proactive Team Player Organised Good interpersonal details with the ability to adapt style and approach Attention to detail and accuracy If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers. Client Services Executive - City of London
Apr 30, 2024
Full time
AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Construction team. This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Construction department. The Role: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Other duties and responsibilities: Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. The Ideal Candidate: A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead. In addition to this: Accurate typing speed of at least 60 words per minute Advanced knowledge and experience of using Software including all Microsoft Office packages Experience of using Practice Management systems Demonstrate solutions-focused working methods Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times Competencies: Excellent verbal and written communication skills Solid Customer Service centric experience and work ethic Proactive Team Player Organised Good interpersonal details with the ability to adapt style and approach Attention to detail and accuracy If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers. Client Services Executive - City of London
AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Employment team. This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Employment department. The Role: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Other duties and responsibilities: Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. The Ideal Candidate: A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead. In addition to this: Accurate typing speed of at least 60 words per minute Advanced knowledge and experience of using Software including all Microsoft Office packages Experience of using Practice Management systems Demonstrate solutions-focused working methods Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times Competencies: Excellent verbal and written communication skills Solid Customer Service centric experience and work ethic Proactive Team Player Organised Good interpersonal details with the ability to adapt style and approach Attention to detail and accuracy If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers. Client Services Executive - City of London
Apr 30, 2024
Full time
AJ Chambers represents a highly supportive, International Law Firm based in the City of London that is seeking a Legal PA for the Employment team. This is a permanent full-time role paying up to £44,000, with 2 days from home a week. You must have prior experience working in a similar position, in a Law Employment department. The Role: Project Co-ordination Distribute and co-ordinate appropriate support for specific client projects Set up processes for client matters through liaison with Partners, Fee Earners and client contacts Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks Identify and act upon process improvements across the team to enhance both internal and external client services Client Relationship Management Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner Take an active role in relationship management and client care Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction Communicate with external clients both independently and upon instructions from Partners and Fee Earners Arrange client meetings and ensure efficient responses to written and verbal client queries Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly Communication Take internal and external telephone queries, responding as appropriate and ensure that all messages are passed on in a timely manner Liaise with relevant Business Resource teams on behalf of Partners and Fee Earners Liaise with the Client Service Lead over planned absences, arranging cover as necessary and communicating this to the relevant Partners and Fee Earners Financial Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts Process invoices and expenses on the online system, currently Chrome Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach Produce standard financial and time reports through the system Administrative Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner Monitor and track all tasks and prioritise accordingly Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering Ensure travel bookings are completed and that relevant information is submitted and communicated in advance Arrange for the photocopying, scanning, printing and filing to be carried out by the team Arrange for files to be opened, closed and maintained Supervise Client Services Administrators' record keeping and general filing tasks Use effective systems to ensure both short and long term tasks are completed within required timescales Other duties and responsibilities: Assisting other members of the team, both proactively and at the request of the Client Services Lead Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods) Short dictations and basic amendments and document updates Conflict searches, file opening and risk assessment forms Drafting letters of engagement Updating and maintaining integrity of information held in Outlook, InterAction and 3E Minor document production amendments and assistance Working effectively with other legal and Business Resource teams as required Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. The Ideal Candidate: A Client Services Executive has responsibility to ensure that their skill set is up to date and they are familiar with our Firm's Teams, key individuals, clients, internal systems and procedures. This will ensure that the Client Services Executive is able to carry out the role effectively and where appropriate, discuss any training requirements with the Client Services Lead. In addition to this: Accurate typing speed of at least 60 words per minute Advanced knowledge and experience of using Software including all Microsoft Office packages Experience of using Practice Management systems Demonstrate solutions-focused working methods Demonstrate the ability to use initiative and develop solutions to ensure a good service is provided at all times Competencies: Excellent verbal and written communication skills Solid Customer Service centric experience and work ethic Proactive Team Player Organised Good interpersonal details with the ability to adapt style and approach Attention to detail and accuracy If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers. Client Services Executive - City of London
We are currently looking to appoint an Administration Team Leader in partnership with an SME family run business based in Watford. As the Administration Team Leader, your role will involve overseeing and managing a small team of administrators to ensure smooth and efficient operations of the administrative processes whilst also being hands on in the day to day sales administration This role will be ideally suited to someone with excellent organisational, communication, and problem-solving skills. Salary: £35,000 - £45,000 (DOE) Benefits: 25 days holiday + Statutory, Pension Hours: Monday to Friday 07:30am-4:30pm (office based) Training & Future Options: At their company, they are committed to providing ongoing training and development opportunities to help you excel in your role. Future progression within the company may be available based on organisational needs. Responsibilities and duties: Planning and coordinating administrative procedures and systems and devising ways to streamline processes and improve productivity (SLA's etc) Assessing customer service performance and provide feedback, coaching and guidance to ensure maximum effectiveness Managing and developing a small team of administrators. Including regular 1-2-1's and performance reviews Handling incoming customer calls & enquiries, ensuring customer needs are met with follow up accordingly Processing sales orders, liaising with internal departments such as purchasing, operations and projects Creating works orders for the production team, with high levels of accuracy Creating new customer accounts on the system, with relevant checks and information provided Requirements: Previous experience of a similar role, managing a team within an SME environment Ideal experience would come from a technical industry such as manufacturing, specifications, construction or interior contracting Excellent organisational and time management skills Strong communication and interpersonal skills Proficiency in MS Office packages and CRM/ERP systems Attention to detail and ability to handle multiple tasks simultaneously Proactive and able to identify and address issues efficiently Flexibility and ability to adapt to changing priorities
Apr 30, 2024
Full time
We are currently looking to appoint an Administration Team Leader in partnership with an SME family run business based in Watford. As the Administration Team Leader, your role will involve overseeing and managing a small team of administrators to ensure smooth and efficient operations of the administrative processes whilst also being hands on in the day to day sales administration This role will be ideally suited to someone with excellent organisational, communication, and problem-solving skills. Salary: £35,000 - £45,000 (DOE) Benefits: 25 days holiday + Statutory, Pension Hours: Monday to Friday 07:30am-4:30pm (office based) Training & Future Options: At their company, they are committed to providing ongoing training and development opportunities to help you excel in your role. Future progression within the company may be available based on organisational needs. Responsibilities and duties: Planning and coordinating administrative procedures and systems and devising ways to streamline processes and improve productivity (SLA's etc) Assessing customer service performance and provide feedback, coaching and guidance to ensure maximum effectiveness Managing and developing a small team of administrators. Including regular 1-2-1's and performance reviews Handling incoming customer calls & enquiries, ensuring customer needs are met with follow up accordingly Processing sales orders, liaising with internal departments such as purchasing, operations and projects Creating works orders for the production team, with high levels of accuracy Creating new customer accounts on the system, with relevant checks and information provided Requirements: Previous experience of a similar role, managing a team within an SME environment Ideal experience would come from a technical industry such as manufacturing, specifications, construction or interior contracting Excellent organisational and time management skills Strong communication and interpersonal skills Proficiency in MS Office packages and CRM/ERP systems Attention to detail and ability to handle multiple tasks simultaneously Proactive and able to identify and address issues efficiently Flexibility and ability to adapt to changing priorities
We are seeking a highly organised and detail-oriented Administrator to join a wealth management firm, within their pensions department. As an Administrator, you will play a crucial role in ensuring the smooth operation in the office. Your responsibilities will include accounts tasks such as payroll and invoicing, and providing administrative support to Client Managers and Consultants. This role would be suitable for someone with IFA/Pensions/Finance/Banking/Legal background, however not required. Duties & Responsibilities: The role covers a wide range of general administration, but not limited to, the following: Fielding of client calls/emails to relevant Client Manager/Consultant. General post/email scanning and filing to document systems. Banking documentation prep- applications, mandate updates. Investment documentation prep- applications, top up, encashments. Internal documentation prep - Scheme application/takeover forms, Member applications, Benefit forms, Loan Agreements, General client correspondence. Scheme payments - issue of instructions to clients and submission to bank. Payroll - preparation of bank files and issue of payslips, P60 issuing. Property Management - issuing of invoices to Tenants and reconciliations. Client Reports - initial preparation and issuing to clients. Issuing client documentation and monitoring for return. Ensuring accurate records are maintained on back office systems. Project admin support - client mailings/mail merges. Key Skills/Requirements: Pensions experience not required but may suit those with experience in Financial Services. Good communication skills. Ability to self-organise and work under own initiative. They are offering competitive compensation based on experience. For more information, please speak to Nicola Walker at Si Recruitment.
Apr 30, 2024
Full time
We are seeking a highly organised and detail-oriented Administrator to join a wealth management firm, within their pensions department. As an Administrator, you will play a crucial role in ensuring the smooth operation in the office. Your responsibilities will include accounts tasks such as payroll and invoicing, and providing administrative support to Client Managers and Consultants. This role would be suitable for someone with IFA/Pensions/Finance/Banking/Legal background, however not required. Duties & Responsibilities: The role covers a wide range of general administration, but not limited to, the following: Fielding of client calls/emails to relevant Client Manager/Consultant. General post/email scanning and filing to document systems. Banking documentation prep- applications, mandate updates. Investment documentation prep- applications, top up, encashments. Internal documentation prep - Scheme application/takeover forms, Member applications, Benefit forms, Loan Agreements, General client correspondence. Scheme payments - issue of instructions to clients and submission to bank. Payroll - preparation of bank files and issue of payslips, P60 issuing. Property Management - issuing of invoices to Tenants and reconciliations. Client Reports - initial preparation and issuing to clients. Issuing client documentation and monitoring for return. Ensuring accurate records are maintained on back office systems. Project admin support - client mailings/mail merges. Key Skills/Requirements: Pensions experience not required but may suit those with experience in Financial Services. Good communication skills. Ability to self-organise and work under own initiative. They are offering competitive compensation based on experience. For more information, please speak to Nicola Walker at Si Recruitment.
Administrator - Melton, Hull Interaction Recruitment is the UK's fastest growing independent recruiter with offices Nationwide. We are currently recruiting on behalf of a market leading retailer who are looking to recruit an Administrator to join their existing team in Melton (Nr. North Ferriby, Hull). Role Specifics Employment Type: Temporary - Ongoing Support Working Hours: 8:30am-5pm, Monday to Friday. 40hrs per week. No weekend working. £12 per hour Free Onsite Parking Role Overview As an Administrator, you will be responsible for a full range of administrative duties, but also engaging with customers regarding accounts & deliveries, dealing with various queries, ensuring that the customer is dealt with in a professional manner whilst promoting a positive experience. Our client is looking for a confident communicator who has a keen eye for detail. Responsibilities Follow up with vendors to ensure purchase orders have correct price, freight charge, and delivery date upon receiving confirmations. Support management of inbound emails to the main purchasing inbox. Coordinate with vendors in the event of an issue with delivery discrepancies. Follow up with vendors on back orders and notify operations of any impacts to projected delivery dates. Follow up with vendors when purchase orders are due to be received to ensure they are on track. Review vendor invoices with errors and coordinate a quick resolution with Finance. For more information on the role, please APPLY NOW. JBRP1_UKTJ
Apr 30, 2024
Full time
Administrator - Melton, Hull Interaction Recruitment is the UK's fastest growing independent recruiter with offices Nationwide. We are currently recruiting on behalf of a market leading retailer who are looking to recruit an Administrator to join their existing team in Melton (Nr. North Ferriby, Hull). Role Specifics Employment Type: Temporary - Ongoing Support Working Hours: 8:30am-5pm, Monday to Friday. 40hrs per week. No weekend working. £12 per hour Free Onsite Parking Role Overview As an Administrator, you will be responsible for a full range of administrative duties, but also engaging with customers regarding accounts & deliveries, dealing with various queries, ensuring that the customer is dealt with in a professional manner whilst promoting a positive experience. Our client is looking for a confident communicator who has a keen eye for detail. Responsibilities Follow up with vendors to ensure purchase orders have correct price, freight charge, and delivery date upon receiving confirmations. Support management of inbound emails to the main purchasing inbox. Coordinate with vendors in the event of an issue with delivery discrepancies. Follow up with vendors on back orders and notify operations of any impacts to projected delivery dates. Follow up with vendors when purchase orders are due to be received to ensure they are on track. Review vendor invoices with errors and coordinate a quick resolution with Finance. For more information on the role, please APPLY NOW. JBRP1_UKTJ
Job Title: Senior Commercial Project Lead Location: Burnley Type: Permanent Hours: 37.5 hours (Monday - Friday) The role: Our client who has been established for over 90 years in the welding and coatings industry are currently on the look out for their next Commercial Project Leader. The role will play a pivotal role within an established company where you will be able to demonstrate your commercial knowledge and financial experience. You will come from a projects background where you have had previous experience of managing costs of projects, forecasting and reviewing revenue and margins. As the Commercial Project leader, you will be responsible for managing multiple projects at one time, assisting with budgets and costs of the projects and have the ability to build natural and strong relationships. The role of Commercial project lead is to manage and review the financials relating to the projects, with this you will be expected to report findings to Senior management and assess the projects to ensure they are performing commercially and in line with company values. This is an exciting time to be part of an established brand. If you are commercially minded and have experience of managing costs and revenue within projects, then apply today! Main duties and responsibilities: Project and commercially manage multiple projects from receipt of award until final account stage and in conjunction with Project Delivery Manager, assuming responsibility for delivery of the expected GM % rate Populate and update Commercial documents including profitability overview, revenue/cost/margin forecasts (monthly) With the assistance of Project Cost Account, review and track cashflows and budget trackers for cost spend (monthly) Populate monthly business review file (MBR), explain forecasting updates with Senior management and tracking each month actuals to commitment and update on the variances Understand Contract requirements (per project) on contractual milestone payments, revenue recognition, ensuring compliance and with the aim to ensure maximum potential is realised Build positive relationship with customers to improve opportunities of repeat business and additional scopes Raise, submit and agree variance orders in accordance with the contract Review payment applications prepared by Commercial Administrator in readiness for submission to the client In conjunction with Commercial Administrator understand AR position on projects Commercially responsible for support the maintenance of accounts receivable resolving any disputes in a timely manner, handling negotiation to resolve payment in line with terms Undertake detailed formal project reviews monthly to understand and explain profitability compared to bid and forecast, to seek out opportunities/risks but also provide feedback to project delivery and proposals teams to take decisive action to mitigate any overspend/provide accurate pricing Support with ad hoc analysis of projects as and when required Support in the provision of financial evidence for internal or external audits as and when required. Skills and experience sought: Strong Excel skills - managing formulas and Pivot tables Previous experience of using SAP (desired) Strong Leadership skills Previous experience in a Project Based Business Commercially minded Forecasting experience (desirable) Strong influencing & negotiation skills Excellent Communicator and Customer Service Skills Benefits: Holidays 25 days plus 8 Bank Holidays, rising with long service Pension - 3% ee - 6% er and 4% ee - 7% er Onsite Parking Enhanced Family Friendly Policy Life Assurance x 4 of salary EAP Closing date: 6/4/2024 To Apply please follow the application process for the site this job is advertised on or email your CV to By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website. Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
Apr 30, 2024
Full time
Job Title: Senior Commercial Project Lead Location: Burnley Type: Permanent Hours: 37.5 hours (Monday - Friday) The role: Our client who has been established for over 90 years in the welding and coatings industry are currently on the look out for their next Commercial Project Leader. The role will play a pivotal role within an established company where you will be able to demonstrate your commercial knowledge and financial experience. You will come from a projects background where you have had previous experience of managing costs of projects, forecasting and reviewing revenue and margins. As the Commercial Project leader, you will be responsible for managing multiple projects at one time, assisting with budgets and costs of the projects and have the ability to build natural and strong relationships. The role of Commercial project lead is to manage and review the financials relating to the projects, with this you will be expected to report findings to Senior management and assess the projects to ensure they are performing commercially and in line with company values. This is an exciting time to be part of an established brand. If you are commercially minded and have experience of managing costs and revenue within projects, then apply today! Main duties and responsibilities: Project and commercially manage multiple projects from receipt of award until final account stage and in conjunction with Project Delivery Manager, assuming responsibility for delivery of the expected GM % rate Populate and update Commercial documents including profitability overview, revenue/cost/margin forecasts (monthly) With the assistance of Project Cost Account, review and track cashflows and budget trackers for cost spend (monthly) Populate monthly business review file (MBR), explain forecasting updates with Senior management and tracking each month actuals to commitment and update on the variances Understand Contract requirements (per project) on contractual milestone payments, revenue recognition, ensuring compliance and with the aim to ensure maximum potential is realised Build positive relationship with customers to improve opportunities of repeat business and additional scopes Raise, submit and agree variance orders in accordance with the contract Review payment applications prepared by Commercial Administrator in readiness for submission to the client In conjunction with Commercial Administrator understand AR position on projects Commercially responsible for support the maintenance of accounts receivable resolving any disputes in a timely manner, handling negotiation to resolve payment in line with terms Undertake detailed formal project reviews monthly to understand and explain profitability compared to bid and forecast, to seek out opportunities/risks but also provide feedback to project delivery and proposals teams to take decisive action to mitigate any overspend/provide accurate pricing Support with ad hoc analysis of projects as and when required Support in the provision of financial evidence for internal or external audits as and when required. Skills and experience sought: Strong Excel skills - managing formulas and Pivot tables Previous experience of using SAP (desired) Strong Leadership skills Previous experience in a Project Based Business Commercially minded Forecasting experience (desirable) Strong influencing & negotiation skills Excellent Communicator and Customer Service Skills Benefits: Holidays 25 days plus 8 Bank Holidays, rising with long service Pension - 3% ee - 6% er and 4% ee - 7% er Onsite Parking Enhanced Family Friendly Policy Life Assurance x 4 of salary EAP Closing date: 6/4/2024 To Apply please follow the application process for the site this job is advertised on or email your CV to By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website. Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
Office AdministratorJob Type: Full-timeLocation: Office Based, Potters BarWorking Hours: 9am to 5pm, with flexibility if neededSalary: Circa £27k Are you an Office Coordinator looking for their next opportunity? This role involves managing day-to-day administration tasks, coordinating call-out services, and supporting various departments within the company. You will have a strong focus on delivering results, excellent communication skills, and the ability to solve problems effectively. About the company: A leading subcontractor with a track record of success over the past 50 years. They operate across the UK, supporting SME's to enterprise size organisations. Due to growth & winning new contracts, they are on the lookout for an Office Coordinator to join their team on a permanent basis. Your day to day role will involve: Day to day support of the office and the Project Managers and the administration function Processing security clearances and training Liaising with different departments, collating information and paperwork Acting as the point of contact for accounts the company holds, maintaining a positive working relationship and ensuring an excellent standard of service Updating & maintaining the works database Other general administrative support as required What you will need to succeed: A strong personality who loves working with people Excellent communication & customer service skills Proven experience in an administrative support role in a similar environment Proficient in Microsoft Office, particularly Excel, and experience with database management. What to do now: Please click apply now to send you CV and I will be in touch as soon as I can!
Apr 30, 2024
Full time
Office AdministratorJob Type: Full-timeLocation: Office Based, Potters BarWorking Hours: 9am to 5pm, with flexibility if neededSalary: Circa £27k Are you an Office Coordinator looking for their next opportunity? This role involves managing day-to-day administration tasks, coordinating call-out services, and supporting various departments within the company. You will have a strong focus on delivering results, excellent communication skills, and the ability to solve problems effectively. About the company: A leading subcontractor with a track record of success over the past 50 years. They operate across the UK, supporting SME's to enterprise size organisations. Due to growth & winning new contracts, they are on the lookout for an Office Coordinator to join their team on a permanent basis. Your day to day role will involve: Day to day support of the office and the Project Managers and the administration function Processing security clearances and training Liaising with different departments, collating information and paperwork Acting as the point of contact for accounts the company holds, maintaining a positive working relationship and ensuring an excellent standard of service Updating & maintaining the works database Other general administrative support as required What you will need to succeed: A strong personality who loves working with people Excellent communication & customer service skills Proven experience in an administrative support role in a similar environment Proficient in Microsoft Office, particularly Excel, and experience with database management. What to do now: Please click apply now to send you CV and I will be in touch as soon as I can!
Job Description We are currently looking for a UK experienced Payroll Administrator to join the team on a full time, permanent basis. As part of our continuous development and growth strategy, we are looking for a payroll professional to join our HR Operations department on a hybrid working contract, with some working required from our Ashford office each week. Reporting to the Payroll Manager, within this role you will be expected to process UK payroll operations, whilst ensuring accuracy, timeliness, and compliance through the research, development and administration of efficient payroll policies and operating procedures. You are happy to be "hands-on" in all aspects of our team's work. Most of all, they are colleague-service oriented with excellent critical thinking and communication skills. Key Acountabilities & Responsibilities: Process UK monthly payroll in an accurate and timely manner (in accordance with UK legislation and monthly deadlines on SAP system). Administer payroll related details on our HR/Payroll system including, but not limited to joiners, leavers, changes, benefit enrolments, absence, BACS & CHAPS payments, third party payments, payslips, HMRC/ tax codes and end of year processing Perform reconciliations and audit tasks for monthly payrolls. Carry out the accurate transmission of banking payments and bank accounts reconciliation. Provide a high level of customer service via colleague self-service systems, e-mails, in-person and online, in a variety of queries of varying complexity to our workforce. Continuously look to improve the efficiency of day-to-day payroll operations through work processes improvements. Advise on compensation, legislation, benefits and tax related issues. Work in collaboration with Finance, Treasury, Human Resources and Regional Teams on project initiatives and other system enhancements & testing as and when required. You'll need to have: Previous in house UK payroll experience Demonstrate current and up to date UK payroll knowledge of legislation including PAYE, NI, SMP, SSP, NIC RTI Ability to calculate manual salary and tax calculations Working knowledge of SAP Payroll/HR system. Attention to detail and accuracy in every aspect of the role is essential. Ability to deal with complex issues, identify solutions and implement them under pressure. A proactive team player who can add value whilst meeting tight daily, weekly, monthly and annual deadlines. Excellent communication skills (written and verbal). Excellent knowledge of Excel (vlookups, pivots) and MS365. We'd love to see: P60 and P11d experience is advantageous Knowledge of SAP software systems Experience / participation in projects Additional language skills What you'll receive: A competitive salary Huge discounts on all sorts of lovely food and award-winning products through our staff shop Discounts on Cinema tickets, shopping and earn cashback on purchases through Sodexo. Generous holiday allowance, with option to purchase additional holidays Recognition awards and Incentives Pension scheme Real career opportunities - being part of Sysco, the world's leading foodservice business, opens up a world of possibility
Apr 29, 2024
Full time
Job Description We are currently looking for a UK experienced Payroll Administrator to join the team on a full time, permanent basis. As part of our continuous development and growth strategy, we are looking for a payroll professional to join our HR Operations department on a hybrid working contract, with some working required from our Ashford office each week. Reporting to the Payroll Manager, within this role you will be expected to process UK payroll operations, whilst ensuring accuracy, timeliness, and compliance through the research, development and administration of efficient payroll policies and operating procedures. You are happy to be "hands-on" in all aspects of our team's work. Most of all, they are colleague-service oriented with excellent critical thinking and communication skills. Key Acountabilities & Responsibilities: Process UK monthly payroll in an accurate and timely manner (in accordance with UK legislation and monthly deadlines on SAP system). Administer payroll related details on our HR/Payroll system including, but not limited to joiners, leavers, changes, benefit enrolments, absence, BACS & CHAPS payments, third party payments, payslips, HMRC/ tax codes and end of year processing Perform reconciliations and audit tasks for monthly payrolls. Carry out the accurate transmission of banking payments and bank accounts reconciliation. Provide a high level of customer service via colleague self-service systems, e-mails, in-person and online, in a variety of queries of varying complexity to our workforce. Continuously look to improve the efficiency of day-to-day payroll operations through work processes improvements. Advise on compensation, legislation, benefits and tax related issues. Work in collaboration with Finance, Treasury, Human Resources and Regional Teams on project initiatives and other system enhancements & testing as and when required. You'll need to have: Previous in house UK payroll experience Demonstrate current and up to date UK payroll knowledge of legislation including PAYE, NI, SMP, SSP, NIC RTI Ability to calculate manual salary and tax calculations Working knowledge of SAP Payroll/HR system. Attention to detail and accuracy in every aspect of the role is essential. Ability to deal with complex issues, identify solutions and implement them under pressure. A proactive team player who can add value whilst meeting tight daily, weekly, monthly and annual deadlines. Excellent communication skills (written and verbal). Excellent knowledge of Excel (vlookups, pivots) and MS365. We'd love to see: P60 and P11d experience is advantageous Knowledge of SAP software systems Experience / participation in projects Additional language skills What you'll receive: A competitive salary Huge discounts on all sorts of lovely food and award-winning products through our staff shop Discounts on Cinema tickets, shopping and earn cashback on purchases through Sodexo. Generous holiday allowance, with option to purchase additional holidays Recognition awards and Incentives Pension scheme Real career opportunities - being part of Sysco, the world's leading foodservice business, opens up a world of possibility
Administration experience is essential Excellent communication skills to liaise with customers and suppliers Must have a methodical approach Our client is a market-leading company in a niche sector who have been established for over 60 years. They specialise in the supply, manufacture, design, install,nation, and service of engineering equipment. An exciting opportunity has arisen for a proactive Order Administrator to join their existing fast-paced department permanently. Job Description: The Programme Support / Order Administrator will be able to grow with the team, and they will support the department with various duties including: Support the Programme Team Leader in scheduling and coordinating site works Effectively communicate and liaise with business and site managers Support the site engineers with all site requirements Coordinate with internal departments to ensure all parts are available and projects progress with efficiency Produce O & M manuals Ensure tools remain in calibration and schedules are kept updated Understand and issue reports post works Produce basic quotations and process orders Assist in preparation of RAMs Provide technical support to clients The Administrator will also be involved with liaising and obtaining quotes, and arranging transportation for sites Maintaining health & safety Candidate Requirements: IT skills and knowledge of all Microsoft Packages ins essential Administration experience is essential Excellent communication skills to liaise with customers and suppliers Ability to manage client expectations and maintain client relationships Responding to queries in a timely manner Strong prioritisation and organisation skills with the ability to multi-task Ability to manage own workload and use initiative Flexible and reactive when urgent issues arise Strong team player Must have driving licence as there are no nearby public transport routes Hours: Monday - Friday 8:30 am - 5:00 pm Salary: £23,500 - £25,793 DOE Per Annum Benefits: 30 holidays including BH, rising to 33 after 1 year service and beginning of next calendar yearAuto enrolment pension. Initial 5% employee contribution, after 3 years' service the company will fund employee contribution.After a qualifying period, you will be entitled to private health care (taxable), critical illness cover and death in service coverOpportunity for progression and trainingFlexibility to work contracted hours over 4 days - subject to manager'sdiscretion Brampton Recruitment are an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region
Apr 29, 2024
Full time
Administration experience is essential Excellent communication skills to liaise with customers and suppliers Must have a methodical approach Our client is a market-leading company in a niche sector who have been established for over 60 years. They specialise in the supply, manufacture, design, install,nation, and service of engineering equipment. An exciting opportunity has arisen for a proactive Order Administrator to join their existing fast-paced department permanently. Job Description: The Programme Support / Order Administrator will be able to grow with the team, and they will support the department with various duties including: Support the Programme Team Leader in scheduling and coordinating site works Effectively communicate and liaise with business and site managers Support the site engineers with all site requirements Coordinate with internal departments to ensure all parts are available and projects progress with efficiency Produce O & M manuals Ensure tools remain in calibration and schedules are kept updated Understand and issue reports post works Produce basic quotations and process orders Assist in preparation of RAMs Provide technical support to clients The Administrator will also be involved with liaising and obtaining quotes, and arranging transportation for sites Maintaining health & safety Candidate Requirements: IT skills and knowledge of all Microsoft Packages ins essential Administration experience is essential Excellent communication skills to liaise with customers and suppliers Ability to manage client expectations and maintain client relationships Responding to queries in a timely manner Strong prioritisation and organisation skills with the ability to multi-task Ability to manage own workload and use initiative Flexible and reactive when urgent issues arise Strong team player Must have driving licence as there are no nearby public transport routes Hours: Monday - Friday 8:30 am - 5:00 pm Salary: £23,500 - £25,793 DOE Per Annum Benefits: 30 holidays including BH, rising to 33 after 1 year service and beginning of next calendar yearAuto enrolment pension. Initial 5% employee contribution, after 3 years' service the company will fund employee contribution.After a qualifying period, you will be entitled to private health care (taxable), critical illness cover and death in service coverOpportunity for progression and trainingFlexibility to work contracted hours over 4 days - subject to manager'sdiscretion Brampton Recruitment are an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region
Job Title: Key Accounts Administrator Location: Sittingbourne- office based role Salar y: £25,000 Industry: Construction Hours: 8.30am-5pm Join my industry leading client in this varied administration role supporting big client names in the hospitality industry. What you'll be doing: Reporting to the Client Delivery Manager, you will be the first point of contact to schedule repairs for key clients. You will develop your customer service skills, admin skills and scheduling skills. Duties will include: Handling incoming calls and emails from clients regarding breakdowns and repairs Scheduling Engineers to site visits across the UK Ordering Parts Reporting to clients on account performance- time to site, budgets, job to be costs Raising quotations for jobs What they are looking for: You don't need to have done this role before to be perfect for this position! The right candidate loves building and developing client relationships, is quick to learn new computer skills and is happy to juggle multiple projects simultaneously. Why work for my client? A fun, social and energetic team that you will love spending time with both in and out of work An employer who values their staff and says thank you with perks and events throughout the year Summer and Christmas parties Your birthday off Fresh fruit and snacks in the kitchen and a pool table in the breakout room Your birthday off Ready to get started? My client is ready to interview now and could even start somebody right away so don't delay in applying! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 29, 2024
Full time
Job Title: Key Accounts Administrator Location: Sittingbourne- office based role Salar y: £25,000 Industry: Construction Hours: 8.30am-5pm Join my industry leading client in this varied administration role supporting big client names in the hospitality industry. What you'll be doing: Reporting to the Client Delivery Manager, you will be the first point of contact to schedule repairs for key clients. You will develop your customer service skills, admin skills and scheduling skills. Duties will include: Handling incoming calls and emails from clients regarding breakdowns and repairs Scheduling Engineers to site visits across the UK Ordering Parts Reporting to clients on account performance- time to site, budgets, job to be costs Raising quotations for jobs What they are looking for: You don't need to have done this role before to be perfect for this position! The right candidate loves building and developing client relationships, is quick to learn new computer skills and is happy to juggle multiple projects simultaneously. Why work for my client? A fun, social and energetic team that you will love spending time with both in and out of work An employer who values their staff and says thank you with perks and events throughout the year Summer and Christmas parties Your birthday off Fresh fruit and snacks in the kitchen and a pool table in the breakout room Your birthday off Ready to get started? My client is ready to interview now and could even start somebody right away so don't delay in applying! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are pleased to be recruiting for a Project Administrator to join an award winning health & beauty business based in Blackpool. Established for more than 25 years, this business supply affordable health & beauty products to key retailers based worldwide. Having won multiple awards for the innovation of their new products this business is continuing to grow and hold accounts with huge retailers. As Project Administrator you will be responsible for Assisting with planning and monitoring the progress of bringing new products to market Conducting product research to optimise product quality, cost & design Working to support the team in sourcing new products, components, suppliers, and manufacturers Building excellent relationships with customers and suppliers to ensure best pricing and delivery times Working with internal teams to achieve promised product launch dates Reporting directly to the Product Development Manager and providing updates on all ongoing projects Please note, there will be occasional travel involved with this position for exhibitions and to meet key customers and suppliers both in the UK and abroad. Applicants must hold a valid UK passport. Salary, Hours & Benefits £25,000 - £26,000 per annum (depending upon experience) Company bonus scheme 27 days annual leave plus bank holidays Office based role Monday to Friday 9:00am - 5:00pm Free on site parking, pension scheme and excellent opportunities to learn and progress How to Apply To apply for this fantastic opportunity, please click on the link below and attach your most recent CV.
Apr 29, 2024
Full time
We are pleased to be recruiting for a Project Administrator to join an award winning health & beauty business based in Blackpool. Established for more than 25 years, this business supply affordable health & beauty products to key retailers based worldwide. Having won multiple awards for the innovation of their new products this business is continuing to grow and hold accounts with huge retailers. As Project Administrator you will be responsible for Assisting with planning and monitoring the progress of bringing new products to market Conducting product research to optimise product quality, cost & design Working to support the team in sourcing new products, components, suppliers, and manufacturers Building excellent relationships with customers and suppliers to ensure best pricing and delivery times Working with internal teams to achieve promised product launch dates Reporting directly to the Product Development Manager and providing updates on all ongoing projects Please note, there will be occasional travel involved with this position for exhibitions and to meet key customers and suppliers both in the UK and abroad. Applicants must hold a valid UK passport. Salary, Hours & Benefits £25,000 - £26,000 per annum (depending upon experience) Company bonus scheme 27 days annual leave plus bank holidays Office based role Monday to Friday 9:00am - 5:00pm Free on site parking, pension scheme and excellent opportunities to learn and progress How to Apply To apply for this fantastic opportunity, please click on the link below and attach your most recent CV.
As a Project Manager you must have project management support experience with a teaching or education background. You will be organised, have good communication skills, interpersonal skills, stakeholder liaison, systems set up knowledge. Ideally someone with Google or PowerBI. Bringing teams together for the new school openings, collaborations with head Teachers, CEO, etc. Data & Systems Project Manager Job Type: Full-time Location: To be confirmed Salary: Dependant on experience and may consider part time to full time We are seeking a Data & Systems Project Manager to oversee the successful systems migration of joining schools onto the Trust's key operating systems. This role is crucial for ensuring a smooth transition and integration of various management and operational platforms. The ideal candidate will be adept at project management, liaising with multiple stakeholders, and developing comprehensive project plans. Phase 1: May to August 2024 - Day to Day of the role: Project manage the systems migration for joining schools onto platforms such as Bromcom, Iris, CPOMS, Thrive, EduPeople, and additional systems like parent pay and sign-in systems. Liaise with colleagues and system providers to understand migration requirements, including timings, data configuration, licences, charges, and installation. Engage with Headteachers and school leaders to comprehend their current systems and requirements. Create a cohesive project plan to align the migration process effectively and efficiently. Develop a coordinated induction and training programme utilising both internal and external resources. Lead a project management group focusing on progress monitoring, risk management, and mitigation. Link to the overall onboarding programme and ensure seamless integration with existing processes. Drive the more effective, insightful, and consistent use of Bromcom across schools, building upon external consultant recommendations. Establish a strong relationship with the Bromcom account manager and become an in-house expert in Bromcom system management. Assess the requirements and competences of existing schools and consider using joining schools as a pilot for better utilisation. Develop a system configuration plan and a training programme for the 2024/2025 academic year for school administrators and users. Lead the migration of joining schools onto Google Workspace for Education, including GoogleDrive setup, user accounts, and transfer of key folders. Collaborate with GVITS on setup and develop policy for hierarchical access rights. Create a training programme using Google resources. Required Skills & Qualifications: Proven experience in project management, particularly in systems migration and integration. Strong understanding of school management systems such as Bromcom, Iris, CPOMS, Thrive, EduPeople, and Google Workspace for Education. Excellent communication and liaison skills to work with various stakeholders including system providers, Headteachers, and school leaders. Ability to develop detailed project plans, induction, and training programmes. Competence in risk management and progress monitoring. Expertise in system configuration and management. Experience in developing and delivering training materials. Benefits: Competitive salary. Opportunities for professional development and becoming an in-house expert. To apply for the Data & Systems Project Manager position, please submit your CV.
Apr 29, 2024
Full time
As a Project Manager you must have project management support experience with a teaching or education background. You will be organised, have good communication skills, interpersonal skills, stakeholder liaison, systems set up knowledge. Ideally someone with Google or PowerBI. Bringing teams together for the new school openings, collaborations with head Teachers, CEO, etc. Data & Systems Project Manager Job Type: Full-time Location: To be confirmed Salary: Dependant on experience and may consider part time to full time We are seeking a Data & Systems Project Manager to oversee the successful systems migration of joining schools onto the Trust's key operating systems. This role is crucial for ensuring a smooth transition and integration of various management and operational platforms. The ideal candidate will be adept at project management, liaising with multiple stakeholders, and developing comprehensive project plans. Phase 1: May to August 2024 - Day to Day of the role: Project manage the systems migration for joining schools onto platforms such as Bromcom, Iris, CPOMS, Thrive, EduPeople, and additional systems like parent pay and sign-in systems. Liaise with colleagues and system providers to understand migration requirements, including timings, data configuration, licences, charges, and installation. Engage with Headteachers and school leaders to comprehend their current systems and requirements. Create a cohesive project plan to align the migration process effectively and efficiently. Develop a coordinated induction and training programme utilising both internal and external resources. Lead a project management group focusing on progress monitoring, risk management, and mitigation. Link to the overall onboarding programme and ensure seamless integration with existing processes. Drive the more effective, insightful, and consistent use of Bromcom across schools, building upon external consultant recommendations. Establish a strong relationship with the Bromcom account manager and become an in-house expert in Bromcom system management. Assess the requirements and competences of existing schools and consider using joining schools as a pilot for better utilisation. Develop a system configuration plan and a training programme for the 2024/2025 academic year for school administrators and users. Lead the migration of joining schools onto Google Workspace for Education, including GoogleDrive setup, user accounts, and transfer of key folders. Collaborate with GVITS on setup and develop policy for hierarchical access rights. Create a training programme using Google resources. Required Skills & Qualifications: Proven experience in project management, particularly in systems migration and integration. Strong understanding of school management systems such as Bromcom, Iris, CPOMS, Thrive, EduPeople, and Google Workspace for Education. Excellent communication and liaison skills to work with various stakeholders including system providers, Headteachers, and school leaders. Ability to develop detailed project plans, induction, and training programmes. Competence in risk management and progress monitoring. Expertise in system configuration and management. Experience in developing and delivering training materials. Benefits: Competitive salary. Opportunities for professional development and becoming an in-house expert. To apply for the Data & Systems Project Manager position, please submit your CV.
Team Overview The Tenancy Progression Team has 19 team members, a Head of Department, 4 Team Leaders & 5 Associates. We specialise in tenancy administration and pride ourselves on our attention to detail and organisational skills. The working environment is collaborative, dynamic and team-centric.In addition to working as part of a supportive and collaborative department, you will confidently take part in team meetings and wider office activities, liaising with colleagues in the front offices and Savills support teams to provide a seamless service for the Landlord and Tenant from the offer stage to the completion of paperwork. Key Responsibilities • Producing accurate tenancy documentation to deadlines • Processing reference applications for tenants and ensuring ID checks are in place • Ensuring all documentation is in place for tenancy commencement • Preparing completion document packages • Liaising with clients and Savills offices as required, maintaining a polite and professional manner at all times • Prioritising work in order to meet all deadlines set by the department and offices • Effectively communicating with clients, colleagues and tenants • Providing accurate and relevant deal information to our Accounts department • Collaborating in team & office presentations, supporting the visibility of the department • Actively taking part in team projects and training • Working closely with front offices and other central departments, in person and via online tools • Joining front office colleagues regularly for face-to face meetings, exchanging knowledge and getting to know their offices and processes • Maximising all cross-selling opportunities within Savills • Complying with Savills Code of Conduct and Policies and all current legislation that affects the business Key Skills • Excellent attention to detail • Exceptional customer services skills • Strong organisational and prioritisation skills • Great team player willing to help team members with workload when required and contributes to the team atmosphere • Understands the needs of the department, engages in team discussion and office activities • Participates in preparing and delivering information such as in team meetings and presentations • Self-motivated and able to complete workload to deadlines • Ability to communicate effectively both verbally and in writing • Confident in liaising with colleagues, clients and tenants • Ability to work under pressure and remain focused during busy periods • Flexible and adaptable; able to change focus and priorities when required • Ability to work effectively in a busy environment with a flexible approach • Enthusiastic and always ensures high-quality work is produced Find out more about Savills offer Recruitment agencies Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
Apr 29, 2024
Full time
Team Overview The Tenancy Progression Team has 19 team members, a Head of Department, 4 Team Leaders & 5 Associates. We specialise in tenancy administration and pride ourselves on our attention to detail and organisational skills. The working environment is collaborative, dynamic and team-centric.In addition to working as part of a supportive and collaborative department, you will confidently take part in team meetings and wider office activities, liaising with colleagues in the front offices and Savills support teams to provide a seamless service for the Landlord and Tenant from the offer stage to the completion of paperwork. Key Responsibilities • Producing accurate tenancy documentation to deadlines • Processing reference applications for tenants and ensuring ID checks are in place • Ensuring all documentation is in place for tenancy commencement • Preparing completion document packages • Liaising with clients and Savills offices as required, maintaining a polite and professional manner at all times • Prioritising work in order to meet all deadlines set by the department and offices • Effectively communicating with clients, colleagues and tenants • Providing accurate and relevant deal information to our Accounts department • Collaborating in team & office presentations, supporting the visibility of the department • Actively taking part in team projects and training • Working closely with front offices and other central departments, in person and via online tools • Joining front office colleagues regularly for face-to face meetings, exchanging knowledge and getting to know their offices and processes • Maximising all cross-selling opportunities within Savills • Complying with Savills Code of Conduct and Policies and all current legislation that affects the business Key Skills • Excellent attention to detail • Exceptional customer services skills • Strong organisational and prioritisation skills • Great team player willing to help team members with workload when required and contributes to the team atmosphere • Understands the needs of the department, engages in team discussion and office activities • Participates in preparing and delivering information such as in team meetings and presentations • Self-motivated and able to complete workload to deadlines • Ability to communicate effectively both verbally and in writing • Confident in liaising with colleagues, clients and tenants • Ability to work under pressure and remain focused during busy periods • Flexible and adaptable; able to change focus and priorities when required • Ability to work effectively in a busy environment with a flexible approach • Enthusiastic and always ensures high-quality work is produced Find out more about Savills offer Recruitment agencies Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.