Your new company A growing consultancy are seeking an Administrative Assistant to join their business on a 1 year fixed-term-contract! In order to hit the ground running, you must have administrative experience, be able to travel into the office 5 days a week and speak fluent French and English! Your new role Reception duties and liaising with clients that enter into the office. Managing stock levels in the office and ordering supplies when required. Supporting the running of internal and external events. Filing, scanning and printing. Preparation and proofreading of any documents/procedures. Gathering info ahead of any inspections that may take place. Support with scheduling any meetings, interviews when needed. Tracking 'signed-back' forms and letters to be documented in the system. Monitoring annual leave amongst staff and ensuring there are no clashes. What you'll need to succeed Must be immediately available or on a maximum 1-week notice. Experience within administration in a similar role. Ability to be in the office 5 days a week. Fluency in French and English is essential. What you'll get in return Chance to learn, grow and expand on your skills further within a prestigious company! Great culture within the business! What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 03, 2024
Full time
Your new company A growing consultancy are seeking an Administrative Assistant to join their business on a 1 year fixed-term-contract! In order to hit the ground running, you must have administrative experience, be able to travel into the office 5 days a week and speak fluent French and English! Your new role Reception duties and liaising with clients that enter into the office. Managing stock levels in the office and ordering supplies when required. Supporting the running of internal and external events. Filing, scanning and printing. Preparation and proofreading of any documents/procedures. Gathering info ahead of any inspections that may take place. Support with scheduling any meetings, interviews when needed. Tracking 'signed-back' forms and letters to be documented in the system. Monitoring annual leave amongst staff and ensuring there are no clashes. What you'll need to succeed Must be immediately available or on a maximum 1-week notice. Experience within administration in a similar role. Ability to be in the office 5 days a week. Fluency in French and English is essential. What you'll get in return Chance to learn, grow and expand on your skills further within a prestigious company! Great culture within the business! What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Part Time Personal Assistant & Office Manager 35,000 - 45,000 13 Month FTC Maternity Cover, Part Time Based near Bank Station Join our client, a dynamic and forward-thinking organisation, as their Personal Assistant & Office Manager! This is a fantastic opportunity to provide comprehensive support to the CEO and their team and play a crucial role in the smooth running of the office. As a Fixed Term Contract covering maternity leave for 13 months, you'll have the chance to make an immediate impact in a part-time capacity. Why work with our client? Flexible Working: Our client offers a fantastic working environment, with flexible working hours. Pension: 10% company contribution towards your pension. Culture: You'll be part of a supportive team that values work-life balance and encourages personal growth and development. Close-knit and inclusive team: Join a growing team with a welcoming and dynamic atmosphere. Responsibilities: As the CEO's trusted PA, you will handle all incoming communication and correspondence, ensuring that matters are dealt with effectively and confidentially. Your exceptional organisational skills will shine as you arrange internal and external meetings and calls across different time zones, staying one step ahead by preparing all relevant documentation. With an eye for detail, you will create impressive presentations, reports, and other documents supporting the organisation's objectives using Word, Excel, and PowerPoint. Managing complex travel arrangements and itineraries will be a breeze for you, and your dedication to the role means you'll be responsive to any email, text, or phone call, even outside of normal business hours. In addition to supporting the CEO, as the Office Manager, you will play a pivotal role in the smooth day-to-day operations of the office. Your responsibilities will include: Assisting with the organisation's finances, including processing invoices, managing expense claims, and overseeing creditors. Keeping Companies House documents up to date, ensuring compliance with regulatory requirements. Acting as the main point of contact for IT support, maintaining office supply inventory, and developing an in-depth knowledge of organisational processes. Building strong relationships with clients and key contacts, regularly communicating with Board members, and organising board meetings and events. To be successful in this role, you must have: Previous experience within a PA or Office Management role is essential. Previous experience supporting senior executives and managing office operations is highly desirable. Excellent communication and organisational skills, along with a keen eye for detail. Your ability to prioritise tasks and maintain confidentiality will be essential, as will your proficiency in MS Office suite. If you're ready to take on this exciting challenge, apply now and become an integral part of our client's success story! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 03, 2024
Full time
Part Time Personal Assistant & Office Manager 35,000 - 45,000 13 Month FTC Maternity Cover, Part Time Based near Bank Station Join our client, a dynamic and forward-thinking organisation, as their Personal Assistant & Office Manager! This is a fantastic opportunity to provide comprehensive support to the CEO and their team and play a crucial role in the smooth running of the office. As a Fixed Term Contract covering maternity leave for 13 months, you'll have the chance to make an immediate impact in a part-time capacity. Why work with our client? Flexible Working: Our client offers a fantastic working environment, with flexible working hours. Pension: 10% company contribution towards your pension. Culture: You'll be part of a supportive team that values work-life balance and encourages personal growth and development. Close-knit and inclusive team: Join a growing team with a welcoming and dynamic atmosphere. Responsibilities: As the CEO's trusted PA, you will handle all incoming communication and correspondence, ensuring that matters are dealt with effectively and confidentially. Your exceptional organisational skills will shine as you arrange internal and external meetings and calls across different time zones, staying one step ahead by preparing all relevant documentation. With an eye for detail, you will create impressive presentations, reports, and other documents supporting the organisation's objectives using Word, Excel, and PowerPoint. Managing complex travel arrangements and itineraries will be a breeze for you, and your dedication to the role means you'll be responsive to any email, text, or phone call, even outside of normal business hours. In addition to supporting the CEO, as the Office Manager, you will play a pivotal role in the smooth day-to-day operations of the office. Your responsibilities will include: Assisting with the organisation's finances, including processing invoices, managing expense claims, and overseeing creditors. Keeping Companies House documents up to date, ensuring compliance with regulatory requirements. Acting as the main point of contact for IT support, maintaining office supply inventory, and developing an in-depth knowledge of organisational processes. Building strong relationships with clients and key contacts, regularly communicating with Board members, and organising board meetings and events. To be successful in this role, you must have: Previous experience within a PA or Office Management role is essential. Previous experience supporting senior executives and managing office operations is highly desirable. Excellent communication and organisational skills, along with a keen eye for detail. Your ability to prioritise tasks and maintain confidentiality will be essential, as will your proficiency in MS Office suite. If you're ready to take on this exciting challenge, apply now and become an integral part of our client's success story! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Project Coordinator/Executive Assistant £60,000 - £65,000 Central London Full-Time, Permanent Position Hybrid Is this the role for you: Are you looking for a new role as a Project Coordinator within a leading Global Search Firm? We are looking for a Project Coordinator/EA to join our client in supporting both the internal team and clients & candidates. You will coordinate activities whilst also balancing needs and expectations of the firm. What you will do: This is a varied, busy role which will include project management, relationship building and business development. Some of your duties will include: Support Consultants in their business development activities. Maintain excellent relationships with firm members, clients, prospects and candidates to achieve highest levels of customer service. Manage the financial aspects of the billing process, including expense report processing, client invoicing and tracking receivables. Create, edit and format all client-facing documents (eg status memos, job specifications, business development proposals, etc.) to ensure all information is accurate and meets the client and Consultant expectations. Proactively manage the team's efforts to ensure they are moving the assignment/project forward. What you will need: For this role we are looking for an experienced individual who has a proactive approach to their work. You will have excellent problem solving, communication and leadership skills as well as the ability to multi-task and work well in a fast paced environment. What you will get in return: This company really value and look after their employees as well as offering excellent benefits. If you are interested in the above role, please apply online today!
May 03, 2024
Full time
Project Coordinator/Executive Assistant £60,000 - £65,000 Central London Full-Time, Permanent Position Hybrid Is this the role for you: Are you looking for a new role as a Project Coordinator within a leading Global Search Firm? We are looking for a Project Coordinator/EA to join our client in supporting both the internal team and clients & candidates. You will coordinate activities whilst also balancing needs and expectations of the firm. What you will do: This is a varied, busy role which will include project management, relationship building and business development. Some of your duties will include: Support Consultants in their business development activities. Maintain excellent relationships with firm members, clients, prospects and candidates to achieve highest levels of customer service. Manage the financial aspects of the billing process, including expense report processing, client invoicing and tracking receivables. Create, edit and format all client-facing documents (eg status memos, job specifications, business development proposals, etc.) to ensure all information is accurate and meets the client and Consultant expectations. Proactively manage the team's efforts to ensure they are moving the assignment/project forward. What you will need: For this role we are looking for an experienced individual who has a proactive approach to their work. You will have excellent problem solving, communication and leadership skills as well as the ability to multi-task and work well in a fast paced environment. What you will get in return: This company really value and look after their employees as well as offering excellent benefits. If you are interested in the above role, please apply online today!
Hays Business Support
Burton-on-trent, Staffordshire
Your new company My client is looking for an experienced Executive Personal Assistant to work at their Head Office in Burton On Trent. Your new role Extensive diary and inbox management for the CEO/COO Arrange internal/external meetings as required (including client reviews etc) Set agendas, minute take (as required), follow up on action logs with all stakeholders Ensure all action points assigned to the CEO/COO are completed and/or delegated as necessary Respond to emails on their behalf where possible Prepare expense submissions for CEO Manage personal and business travel as required Administrate all matters relating to the CEO's property portfolio Prepare annual price increase letters to clients in line with national minimum wage reviews Set up client review meetings Field all incoming calls to Directors Suite Conduct inductions for new members of staff, ensuring the induction presentation is reviewed periodically Prepare "Welcome Packs" for new starters Keep the company Organisation Chart updated Manage the Employee Awards programme to ensure monthly nominees are collated and certificates etc are issued, and pictures uploaded to social media/ websites Prepare presentations for internal/external use, ensuring correct brand image is projected Collate monthly KPI submissions from department heads and submit to CEO/COO for review Work with HR to ensure annual appraisals are carried out, documents are filed with CEO and high level overviews of individuals are prepared to enable training requirement reviews etc to be conducted Conduct post-appraisal staff surveys Work with other departments and offer assistance/advice if requested, e.g. working with Sales to review/prepare quotation documents before submission to client Assist with travel bookings for other members of staff as required Pre-approve any invoices that related to head office expenses, fleet expenses and other general expenses under EPA's remit, before passing to COO for sign off Maintain credit card expense spreadsheet/receipts and submit monthly to Finance Keep up-to-date information on all vehicles owned by the company (including SORN vehicles) Collate the weekly mileage returns and save to sharepoint, for payroll to access Liaise with company vehicle users on changing rules and regulations pertaining to their vehicles Ensure vehicle tax/MOT is always current First point of contact for any scheduled/non-scheduled service/repair requirements Deal with any PCNs that arrive and arrange for payment where necessary, liaising with payroll to deduct from driver's salary Ensure any speeding notifications or other such police-related matters are dealt with and the driver's details are forwarded Liaise with fleet insurers to add/remove vehicles as required Conduct twice-yearly driving licence check on all staff who drive company vehicles Any other fleet related matters Be the initial point of contact for the Marketing department Work with CEO to ensure promotional items are ordered, distributed to relevant sales/operations teams for potential/existing customer base Work with CEO to organise/event manage company Golf days and other customer focused events and corporate hospitality Assist CEO with writing communications for internal/external audiences Liaise with Marketing Agency to ensure website content is up-to-date Liaise with Marketing Agency for all social media requirements Prepare monthly e-news updates to office-based staff to keep them up to date with key information Office Management - Maintain stationery and printing consumable levels Act as first point of contact for Head Office Ensure all facilities related matters are dealt with in a timely manner, setting reminders for when preventative maintenance is due, and dealing with reactive maintenance as necessary Build good relationships with all supplier contacts Review supplier contracts periodically to obtain the best market pricing Work with IT Director to ensure all staff have the correct equipment to carry out their job Be hands-on with regards to matters relating to other offices in the company and deal with issues as requested Ad-hoc duties as required to fulfil the requirements of the role What you'll need to succeed Full driving licence Strong IT skills, including PDF & Microsoft packages. Highly efficient in note-taking. What you'll get in return Salary : 30,000 including Lap top and mobile phone, company pension. Hours: Monday-Friday 9.00-17.30, 30 min unpaid lunch. Must be flexible to work additional hours as required to fore fill the CEO needs. This may include some weekends and evenings. 28 days holiday including statuary Bank Holidays. Additional holiday added each year. Job Type: Permanent Salary: 30,000.00 per year Monday to Friday Work Location: In person Benefits: Additional leave Discounted or free food Free parking On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 03, 2024
Full time
Your new company My client is looking for an experienced Executive Personal Assistant to work at their Head Office in Burton On Trent. Your new role Extensive diary and inbox management for the CEO/COO Arrange internal/external meetings as required (including client reviews etc) Set agendas, minute take (as required), follow up on action logs with all stakeholders Ensure all action points assigned to the CEO/COO are completed and/or delegated as necessary Respond to emails on their behalf where possible Prepare expense submissions for CEO Manage personal and business travel as required Administrate all matters relating to the CEO's property portfolio Prepare annual price increase letters to clients in line with national minimum wage reviews Set up client review meetings Field all incoming calls to Directors Suite Conduct inductions for new members of staff, ensuring the induction presentation is reviewed periodically Prepare "Welcome Packs" for new starters Keep the company Organisation Chart updated Manage the Employee Awards programme to ensure monthly nominees are collated and certificates etc are issued, and pictures uploaded to social media/ websites Prepare presentations for internal/external use, ensuring correct brand image is projected Collate monthly KPI submissions from department heads and submit to CEO/COO for review Work with HR to ensure annual appraisals are carried out, documents are filed with CEO and high level overviews of individuals are prepared to enable training requirement reviews etc to be conducted Conduct post-appraisal staff surveys Work with other departments and offer assistance/advice if requested, e.g. working with Sales to review/prepare quotation documents before submission to client Assist with travel bookings for other members of staff as required Pre-approve any invoices that related to head office expenses, fleet expenses and other general expenses under EPA's remit, before passing to COO for sign off Maintain credit card expense spreadsheet/receipts and submit monthly to Finance Keep up-to-date information on all vehicles owned by the company (including SORN vehicles) Collate the weekly mileage returns and save to sharepoint, for payroll to access Liaise with company vehicle users on changing rules and regulations pertaining to their vehicles Ensure vehicle tax/MOT is always current First point of contact for any scheduled/non-scheduled service/repair requirements Deal with any PCNs that arrive and arrange for payment where necessary, liaising with payroll to deduct from driver's salary Ensure any speeding notifications or other such police-related matters are dealt with and the driver's details are forwarded Liaise with fleet insurers to add/remove vehicles as required Conduct twice-yearly driving licence check on all staff who drive company vehicles Any other fleet related matters Be the initial point of contact for the Marketing department Work with CEO to ensure promotional items are ordered, distributed to relevant sales/operations teams for potential/existing customer base Work with CEO to organise/event manage company Golf days and other customer focused events and corporate hospitality Assist CEO with writing communications for internal/external audiences Liaise with Marketing Agency to ensure website content is up-to-date Liaise with Marketing Agency for all social media requirements Prepare monthly e-news updates to office-based staff to keep them up to date with key information Office Management - Maintain stationery and printing consumable levels Act as first point of contact for Head Office Ensure all facilities related matters are dealt with in a timely manner, setting reminders for when preventative maintenance is due, and dealing with reactive maintenance as necessary Build good relationships with all supplier contacts Review supplier contracts periodically to obtain the best market pricing Work with IT Director to ensure all staff have the correct equipment to carry out their job Be hands-on with regards to matters relating to other offices in the company and deal with issues as requested Ad-hoc duties as required to fulfil the requirements of the role What you'll need to succeed Full driving licence Strong IT skills, including PDF & Microsoft packages. Highly efficient in note-taking. What you'll get in return Salary : 30,000 including Lap top and mobile phone, company pension. Hours: Monday-Friday 9.00-17.30, 30 min unpaid lunch. Must be flexible to work additional hours as required to fore fill the CEO needs. This may include some weekends and evenings. 28 days holiday including statuary Bank Holidays. Additional holiday added each year. Job Type: Permanent Salary: 30,000.00 per year Monday to Friday Work Location: In person Benefits: Additional leave Discounted or free food Free parking On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
The role: Part Time Administrator Hours: Tuesday, Wednesday, Thursday - 20 hours per week - flexible hours. Location: Corby Salary: 25k pr We are currently recruiting for a part time Administrative Assistant to work in the Finance Department. General responsibilities are to provide support to a small and friendly team. The role is located in Corby and is 100% office based. Excellent communication, numeracy and computer skills are essential. Training on job specific applications will be provided. Specific Responsibilities Respond to email enquiries via email Respond and action enquiries from members and other customers via phone Post duties, including receiving incoming and sending out post daily Preparing daily lists and ensuring delivery documentation has been logged. Creating new customer accounts from application forms. Inputting purchase invoices and checking supplier invoices for month end cut off. Filing documentation. Liaising with other departments as required. Assisting with other ad hoc duties, as required The Candidate At least 2 years experience in administration Strong communication skills Computer literate This is initially a 12 month contract but is a potential of leading to permanent employment.
May 03, 2024
Contractor
The role: Part Time Administrator Hours: Tuesday, Wednesday, Thursday - 20 hours per week - flexible hours. Location: Corby Salary: 25k pr We are currently recruiting for a part time Administrative Assistant to work in the Finance Department. General responsibilities are to provide support to a small and friendly team. The role is located in Corby and is 100% office based. Excellent communication, numeracy and computer skills are essential. Training on job specific applications will be provided. Specific Responsibilities Respond to email enquiries via email Respond and action enquiries from members and other customers via phone Post duties, including receiving incoming and sending out post daily Preparing daily lists and ensuring delivery documentation has been logged. Creating new customer accounts from application forms. Inputting purchase invoices and checking supplier invoices for month end cut off. Filing documentation. Liaising with other departments as required. Assisting with other ad hoc duties, as required The Candidate At least 2 years experience in administration Strong communication skills Computer literate This is initially a 12 month contract but is a potential of leading to permanent employment.
Admin Assistant ( with marketing ) 25-28k depending on experience Hybrid role 1-2 days in the office My client is seeking a hardworking and detail-oriented individual with a keen interest in marketing to join the team as an Administrator. This role will primarily support the administrative functions across two businesses within our startup, with a particular focus on marketing activities. The ideal candidate will thrive in a fast-paced environment, possess excellent organisational skills, and demonstrate a proactive approach to their work. Support in the delivery of multi-channel marketing campaigns (Paid & Organic). Create and manage content across the company's websites and social media accounts (LinkedIn). Assistance with email marketing (Newsletter) and PR. Produce marketing materials such as brochures, flyers, and website content using Canva. Assist with event planning, including lead generation, and event marketing to drive attendance and assist with on-site event management. Assist with the development and execution of marketing strategies to promote the brand and increase reach (Paid & Organic). Research relevant PR publications and assist in developing relationships with press contacts and securing PR opportunities. Assist with the creation of content, including promotional marketing materials, content for pod casts, digital series and for our website. Manage the YEA social media accounts (LinkedIn, TikTok, Instagram & YouTube) Assist with the planning and execution of events. Assist with CRM setup and routine updates. Skills Excellent organisation and project management skills with the ability to multi-task to a high standard to meet strict deadlines Excellent communication and stakeholder management skills Creative with an eagle eye for detail - spelling and grammar are key Works well in a team and on their own, with an ability to manage and prioritise their own workload CRM experience and use of emailing platforms desired Proactive as well as responsive Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
May 03, 2024
Full time
Admin Assistant ( with marketing ) 25-28k depending on experience Hybrid role 1-2 days in the office My client is seeking a hardworking and detail-oriented individual with a keen interest in marketing to join the team as an Administrator. This role will primarily support the administrative functions across two businesses within our startup, with a particular focus on marketing activities. The ideal candidate will thrive in a fast-paced environment, possess excellent organisational skills, and demonstrate a proactive approach to their work. Support in the delivery of multi-channel marketing campaigns (Paid & Organic). Create and manage content across the company's websites and social media accounts (LinkedIn). Assistance with email marketing (Newsletter) and PR. Produce marketing materials such as brochures, flyers, and website content using Canva. Assist with event planning, including lead generation, and event marketing to drive attendance and assist with on-site event management. Assist with the development and execution of marketing strategies to promote the brand and increase reach (Paid & Organic). Research relevant PR publications and assist in developing relationships with press contacts and securing PR opportunities. Assist with the creation of content, including promotional marketing materials, content for pod casts, digital series and for our website. Manage the YEA social media accounts (LinkedIn, TikTok, Instagram & YouTube) Assist with the planning and execution of events. Assist with CRM setup and routine updates. Skills Excellent organisation and project management skills with the ability to multi-task to a high standard to meet strict deadlines Excellent communication and stakeholder management skills Creative with an eagle eye for detail - spelling and grammar are key Works well in a team and on their own, with an ability to manage and prioritise their own workload CRM experience and use of emailing platforms desired Proactive as well as responsive Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Office Administrator • Stratford upon Avon • Permanent • Part Time • £13-15 per hour Our client, based in Stratford upon Avon, is seeking a part time administrator due to expansion. This role is to work in their Accounts department. This is a part time position working upto 20 hours per week. Hours are flexible but based around the hours of 10-2, Monday to Friday. The Office Administrator's day to day duties are as follows: Answering the telephone and email enquiries Taking enquiries, processing orders/payments, after-sales service Updating deliveries and inputting on sage, organising import/export documentation, liaising with suppliers Invoicing (sage line 50) taking payments, setting up new credit accounts, checking supplier invoices/statements, inputting of invoices on Sage 50, customer payments inputting on Sage 50, credit control and other general accounts administration duties Communicate with suppliers and transport companies, communicate with customers keeping them informed as necessary Supporting the MD and General Manager in various administration work as and when required The Office Administrator must have the following skills/experience: Ability to perform senior administrative duties Excellent PC skills, Sage 50, in Microsoft Word, Excel, Outlook Fast and accurate data entry skills with attention to detail Excellent written & verbal communication skills including ability to communicate at all levels Managing time effectively and efficiently, to maximise activity levels, whilst prioritising the workload Flexible approach, fast thinking & acting, open to change and willing to learn and apply new skills To be highly self-motivated and be driven by outstanding performance Ability to take on the responsibility of being a key member of the team, taking full ownership of the role To Go the extra mile for the business, the team and the customer What s on offer for the successful Office Administrator? Competitive Salary of upto £15 per hour & annual Bonus (performance/profit-related) Pension Scheme 25 days holiday per annum based on full time hours (pro-rated for part time hours accordingly depending on the actual hours) + Bank Holidays if they fall on a day that s worked (some holidays to be used during Christmas shutdown) Part time role Monday Friday 10.30am 2.00pm (may be more hours during holiday cover) Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley. We want your experience with using a recruitment agency to be a good one and will always endeavour to get back to all applicants. You can also contact us on (phone number removed). Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies. Arden Personnel is an equal opportunities employer that welcomes applications from all age groups. We recruit in the following sectors. Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain.
May 03, 2024
Full time
Office Administrator • Stratford upon Avon • Permanent • Part Time • £13-15 per hour Our client, based in Stratford upon Avon, is seeking a part time administrator due to expansion. This role is to work in their Accounts department. This is a part time position working upto 20 hours per week. Hours are flexible but based around the hours of 10-2, Monday to Friday. The Office Administrator's day to day duties are as follows: Answering the telephone and email enquiries Taking enquiries, processing orders/payments, after-sales service Updating deliveries and inputting on sage, organising import/export documentation, liaising with suppliers Invoicing (sage line 50) taking payments, setting up new credit accounts, checking supplier invoices/statements, inputting of invoices on Sage 50, customer payments inputting on Sage 50, credit control and other general accounts administration duties Communicate with suppliers and transport companies, communicate with customers keeping them informed as necessary Supporting the MD and General Manager in various administration work as and when required The Office Administrator must have the following skills/experience: Ability to perform senior administrative duties Excellent PC skills, Sage 50, in Microsoft Word, Excel, Outlook Fast and accurate data entry skills with attention to detail Excellent written & verbal communication skills including ability to communicate at all levels Managing time effectively and efficiently, to maximise activity levels, whilst prioritising the workload Flexible approach, fast thinking & acting, open to change and willing to learn and apply new skills To be highly self-motivated and be driven by outstanding performance Ability to take on the responsibility of being a key member of the team, taking full ownership of the role To Go the extra mile for the business, the team and the customer What s on offer for the successful Office Administrator? Competitive Salary of upto £15 per hour & annual Bonus (performance/profit-related) Pension Scheme 25 days holiday per annum based on full time hours (pro-rated for part time hours accordingly depending on the actual hours) + Bank Holidays if they fall on a day that s worked (some holidays to be used during Christmas shutdown) Part time role Monday Friday 10.30am 2.00pm (may be more hours during holiday cover) Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley. We want your experience with using a recruitment agency to be a good one and will always endeavour to get back to all applicants. You can also contact us on (phone number removed). Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies. Arden Personnel is an equal opportunities employer that welcomes applications from all age groups. We recruit in the following sectors. Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain.
the role. What a fantastic position! You will be working for one of the most prestigious companies in Cambridge assisting on their main reception and reporting to their Global Facilities Manager. Day to day duties will be, to be the first point of contact for staff, visitors, and callers. The first impression of the company will come from you, so a friendly manner, professionalism and a cheerful demeanour is a must! You will also assist the Facilities team with managing any building security, office maintenance, administrative duties, as well as supporting the team with onboarding new starters and setting up homeworking equipment for their people. You will also support with their internal events and look after health and safety tasks. why should you apply. What a wonderful company and varied, satisfying role. If you like a rich variety of work, are a true people person who is professional and can always think ahead, then this could be a great position for you. The hours here are 8.30am 5pm Monday to Friday. The benefits here are outstanding, ranging from health and travel insurance to free drinks and snacks! it really is a dream place to work. what were looking for. Some experience of working as an office assistant or receptionist would be needed for this position. You must have good IT skills, but work ethic and willingness to complete any task needed are a must. You will have a friendly and confident telephone manner, great organisational skills, be able to problem solve, be self-motivated and pro-active. At polkadotfrog recruitment we do our very best to ensure both client and candidate satisfaction. If you require any reasonable adjustments such as access or information in an alternative format, please inform us soon as you are able so that we can make the appropriate adjustments. Our team of Specialist Consultants have the skills, experience and passion to deliver a professional, personal and quality service. Our mission is to build long-term relationships and help clients and candidates find the perfect match. Whilst we would love to get back to every applicant, it is not always possible, so if you havent heard from us within 5 days, please note that your application has not been successful on this occasion.
May 03, 2024
Full time
the role. What a fantastic position! You will be working for one of the most prestigious companies in Cambridge assisting on their main reception and reporting to their Global Facilities Manager. Day to day duties will be, to be the first point of contact for staff, visitors, and callers. The first impression of the company will come from you, so a friendly manner, professionalism and a cheerful demeanour is a must! You will also assist the Facilities team with managing any building security, office maintenance, administrative duties, as well as supporting the team with onboarding new starters and setting up homeworking equipment for their people. You will also support with their internal events and look after health and safety tasks. why should you apply. What a wonderful company and varied, satisfying role. If you like a rich variety of work, are a true people person who is professional and can always think ahead, then this could be a great position for you. The hours here are 8.30am 5pm Monday to Friday. The benefits here are outstanding, ranging from health and travel insurance to free drinks and snacks! it really is a dream place to work. what were looking for. Some experience of working as an office assistant or receptionist would be needed for this position. You must have good IT skills, but work ethic and willingness to complete any task needed are a must. You will have a friendly and confident telephone manner, great organisational skills, be able to problem solve, be self-motivated and pro-active. At polkadotfrog recruitment we do our very best to ensure both client and candidate satisfaction. If you require any reasonable adjustments such as access or information in an alternative format, please inform us soon as you are able so that we can make the appropriate adjustments. Our team of Specialist Consultants have the skills, experience and passion to deliver a professional, personal and quality service. Our mission is to build long-term relationships and help clients and candidates find the perfect match. Whilst we would love to get back to every applicant, it is not always possible, so if you havent heard from us within 5 days, please note that your application has not been successful on this occasion.
Facilities and Administration Assistant Oxford 24,000- 26,000 Bell Cornwall Recruitment are pleased yo be working with a fantastic, fast growing law firm in Oxford town centre to support them in finding a Facilities and Administration Assistant. Duties will include: Being the first point of contact for visitors to the office, ensuring that meeting rooms are professionally presented and that refreshments are provided. Being the first point of contact for health & safety, building and landlord issues Supporting the marketing team with the organisation and delivery of events Ordering and setting up IT equipment for new starters Ordering stationery and kitchen supplies for the office Dealing with incoming and outgoing post & archiving of critical documents Assisting the Legal Administrator for the office - File opening and closing, file audits, on-boarding new clients and more Booking travel for the solicitors If you have experience working in a law firm or a professional office in an administration, reception or facilities role and you would like to take a senior role in a rapidly growing office support team then please apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 03, 2024
Full time
Facilities and Administration Assistant Oxford 24,000- 26,000 Bell Cornwall Recruitment are pleased yo be working with a fantastic, fast growing law firm in Oxford town centre to support them in finding a Facilities and Administration Assistant. Duties will include: Being the first point of contact for visitors to the office, ensuring that meeting rooms are professionally presented and that refreshments are provided. Being the first point of contact for health & safety, building and landlord issues Supporting the marketing team with the organisation and delivery of events Ordering and setting up IT equipment for new starters Ordering stationery and kitchen supplies for the office Dealing with incoming and outgoing post & archiving of critical documents Assisting the Legal Administrator for the office - File opening and closing, file audits, on-boarding new clients and more Booking travel for the solicitors If you have experience working in a law firm or a professional office in an administration, reception or facilities role and you would like to take a senior role in a rapidly growing office support team then please apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Vacancy Overview An opportunity exists for the role of a Temporary Process Support Assistant, within Work Management, with our client. This position is a 6 month contract, working 37 hours per week, except during the Outage period. Nature and Scope The Process Support Assistant will be working, in a small Process Support team, within Work Management. They will be required to carry out office clerical tasks. Principal Accountabilities Day-to-day: Printing, assembling and checking of Work Order Cards (WOCs) for the work week, a shutdown period and emergent work order cards. Cross referencing the WOCs with the plan and shutdown periods, recording on a tracking database, highlighting any discrepancies and progress within the Work Management Team. Assembly of work packages including checks for inconsistent slot references, specification issues, and superseded references. This includes peer checking each other's work. Running document change reports through our reporting software to identify documents that have changed revision since packs assembled. Locating relevant WOCs and progressing issues. General office administration tasks including running reports, issuing and filing of WOCs, photocopying, scanning and supporting the Work Management Team. Knowledge, Skills, Qualifications, Experience The applicant would, ideally, have experience of computers although training will be given on our systems. The applicant would be required to possess a good attention to detail, be reliable and, as they would be working closely with other colleagues within a small team, good communication skills would be essential. Generic working hours - (Apply online only)hrs Monday - Friday; 08:30 - 16:00 Friday with a 30 minute lunchbreak. During shutdown the successful candidate would be required to work on a Rota of 10 hour days / 6 days a week for approximately 8 weeks. As a minimum, entrants will be educated to GCSE/National Qualification standards (or equivalent). Candidates with these qualifications that include 'C' and above grade in English and Mathematics will have an advantage. Key Benefits working with Manpower: 36 days holiday accrual (pro-rata) including bank holidays Company pension scheme Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme Dedicated Manpower Account Specialist to provide support during your assignment If successful, you will be employed by Manpower working on a temporary assignment at our client's site and will need to undergo vetting checks as well as a drug & alcohol test.
May 03, 2024
Seasonal
Vacancy Overview An opportunity exists for the role of a Temporary Process Support Assistant, within Work Management, with our client. This position is a 6 month contract, working 37 hours per week, except during the Outage period. Nature and Scope The Process Support Assistant will be working, in a small Process Support team, within Work Management. They will be required to carry out office clerical tasks. Principal Accountabilities Day-to-day: Printing, assembling and checking of Work Order Cards (WOCs) for the work week, a shutdown period and emergent work order cards. Cross referencing the WOCs with the plan and shutdown periods, recording on a tracking database, highlighting any discrepancies and progress within the Work Management Team. Assembly of work packages including checks for inconsistent slot references, specification issues, and superseded references. This includes peer checking each other's work. Running document change reports through our reporting software to identify documents that have changed revision since packs assembled. Locating relevant WOCs and progressing issues. General office administration tasks including running reports, issuing and filing of WOCs, photocopying, scanning and supporting the Work Management Team. Knowledge, Skills, Qualifications, Experience The applicant would, ideally, have experience of computers although training will be given on our systems. The applicant would be required to possess a good attention to detail, be reliable and, as they would be working closely with other colleagues within a small team, good communication skills would be essential. Generic working hours - (Apply online only)hrs Monday - Friday; 08:30 - 16:00 Friday with a 30 minute lunchbreak. During shutdown the successful candidate would be required to work on a Rota of 10 hour days / 6 days a week for approximately 8 weeks. As a minimum, entrants will be educated to GCSE/National Qualification standards (or equivalent). Candidates with these qualifications that include 'C' and above grade in English and Mathematics will have an advantage. Key Benefits working with Manpower: 36 days holiday accrual (pro-rata) including bank holidays Company pension scheme Access to Manpower's online training platform 'powerYOU', giving you access to hundreds of online training courses Opportunity to be selected for additional upskilling and career support through Manpower's MyPath programme Dedicated Manpower Account Specialist to provide support during your assignment If successful, you will be employed by Manpower working on a temporary assignment at our client's site and will need to undergo vetting checks as well as a drug & alcohol test.
Legal PA Manchester- office based (some flexibility to wfh) Permanent Are you a skilled Legal PA looking for your next challenge? We have an exciting opportunity to join a leading firm, where you will be supporting a dynamic team of 10 commercial litigation lawyers, ranging from board members to junior associates. Experience within a commercial law firm is desirable but not essential. If you're organised, adaptable, and ready to thrive in a fast-paced environment, we want to hear from you! Role Overview: Work alongside a dynamic and high-performing team Directly interact with clients and contacts Assist with digital dictation typing Manage diaries, meetings, and commitments for fee earners Coordinate with various departments, accounts, and central management Handle numerical tasks and understand accounts for billing and disbursements Complete and manage expense forms Open and close client files Proficient use of Word and Excel programs Experience with IT systems such as Proclaim and iManage is advantageous but not essential. Apply now to seize this fantastic opportunity.
May 03, 2024
Full time
Legal PA Manchester- office based (some flexibility to wfh) Permanent Are you a skilled Legal PA looking for your next challenge? We have an exciting opportunity to join a leading firm, where you will be supporting a dynamic team of 10 commercial litigation lawyers, ranging from board members to junior associates. Experience within a commercial law firm is desirable but not essential. If you're organised, adaptable, and ready to thrive in a fast-paced environment, we want to hear from you! Role Overview: Work alongside a dynamic and high-performing team Directly interact with clients and contacts Assist with digital dictation typing Manage diaries, meetings, and commitments for fee earners Coordinate with various departments, accounts, and central management Handle numerical tasks and understand accounts for billing and disbursements Complete and manage expense forms Open and close client files Proficient use of Word and Excel programs Experience with IT systems such as Proclaim and iManage is advantageous but not essential. Apply now to seize this fantastic opportunity.
Job Title: Administration / Accounts Assistant Reporting to: Office Manager / Directors Overview Thrive Oldham are recruiting this exciting opportunity for a successful candidate to join a well-established manufacturing client in the Oldham Area. This role is Accounts Administration focused and you will be assisting the Accounts Manager in the day-to-day duties in the Main Oldham office. Key Tasks & Responsibilities: Answering calls and transferring to relevant departments Providing excellent customer service to clients of all levels Scanning documents onto the inhouse system accurately and efficiently Processing purchase invoices and despatch paperwork Updating supplier delivery dates and amendments Serve as a point of contact for customers and visitors Maintaining excellent relationships with our customers General administrative duties to support the team Key Skills: Experience of working in an Administration or Accounts Assistant role, preferably within a manufacturing setting Data entry experience required Excellent organizational and time management skills Strong communication skills, both written and verbal Detail-oriented with a commitment to accuracy Must have the ability to work efficiently under pressure, prioritizing workload to meet deadlines IT skills are essential to undertake this role Salary 12.00 - 13.00 per hour dependant on experience Monday 8am - 4.00pm Tuesday to Thursday 8am - 4.30pm Friday 8am - 2.30pm This position could lead to a permanent role for the right candidate
May 03, 2024
Seasonal
Job Title: Administration / Accounts Assistant Reporting to: Office Manager / Directors Overview Thrive Oldham are recruiting this exciting opportunity for a successful candidate to join a well-established manufacturing client in the Oldham Area. This role is Accounts Administration focused and you will be assisting the Accounts Manager in the day-to-day duties in the Main Oldham office. Key Tasks & Responsibilities: Answering calls and transferring to relevant departments Providing excellent customer service to clients of all levels Scanning documents onto the inhouse system accurately and efficiently Processing purchase invoices and despatch paperwork Updating supplier delivery dates and amendments Serve as a point of contact for customers and visitors Maintaining excellent relationships with our customers General administrative duties to support the team Key Skills: Experience of working in an Administration or Accounts Assistant role, preferably within a manufacturing setting Data entry experience required Excellent organizational and time management skills Strong communication skills, both written and verbal Detail-oriented with a commitment to accuracy Must have the ability to work efficiently under pressure, prioritizing workload to meet deadlines IT skills are essential to undertake this role Salary 12.00 - 13.00 per hour dependant on experience Monday 8am - 4.00pm Tuesday to Thursday 8am - 4.30pm Friday 8am - 2.30pm This position could lead to a permanent role for the right candidate
We are working with a fantastic local law firm who are looking for an Executive Assistant to join their Clinical Negligence Team. The successful Executive Assistant will provide integral administrative support to the Head of Department and fee earners within the Clinical Negligence team. Responsibilities will include producing high quality and timely correspondence, responding to telephone calls and email enquiries, completing forms and preparing Court documents and electronic bundles, undertaking audio and cop typing of letters and documents, undertaking diary management tasks, dealing with file opening processes and invoicing and billing procedures. Candidates must have experience in working in a similar role, ideally within Clinical Negligence or Personal Injury department and have a detailed understanding of the funding of Clinical Negligence cases as they will have day to day responsibility for co-ordinating any appropriate audits for the purposes of Legal Aid and ATE providers. In addition, candidates must be able to demonstrate excellent communication and interpersonal skills, a confident and pro-active approach, and the ability to apply a high level of attention to detail in their work. Our clients are offering a competitive salary, a great benefits package and hybrid working for all colleagues.
May 03, 2024
Full time
We are working with a fantastic local law firm who are looking for an Executive Assistant to join their Clinical Negligence Team. The successful Executive Assistant will provide integral administrative support to the Head of Department and fee earners within the Clinical Negligence team. Responsibilities will include producing high quality and timely correspondence, responding to telephone calls and email enquiries, completing forms and preparing Court documents and electronic bundles, undertaking audio and cop typing of letters and documents, undertaking diary management tasks, dealing with file opening processes and invoicing and billing procedures. Candidates must have experience in working in a similar role, ideally within Clinical Negligence or Personal Injury department and have a detailed understanding of the funding of Clinical Negligence cases as they will have day to day responsibility for co-ordinating any appropriate audits for the purposes of Legal Aid and ATE providers. In addition, candidates must be able to demonstrate excellent communication and interpersonal skills, a confident and pro-active approach, and the ability to apply a high level of attention to detail in their work. Our clients are offering a competitive salary, a great benefits package and hybrid working for all colleagues.
Major Recruitment are delighted to be recruiting for an Administration Assistant on a temporary basis, to join a well-established organisation based In Caterham. The main aspect of the role is to carry out a range of support duties and assist in various departments. Rate of pay: 15.67ph Part Time Hours of Work: Tuesday, Wednesday & Thursday 09:00am - 16:30 Duties and tasks will include: Provide front of house customer service Act as the first point of contact for all callers to the office and respond promptly to enquiries from members of the public or pass on to colleagues as appropriate. Receive and record deliveries, post, and telephone calls, maintaining a post log and other records as required. Assist in the co-ordination of meetings and events, including attendance, refreshments, and taking notes/minutes when required. Assist in the ordering and receipt of goods and services through finance systems. Liaise with suppliers and service providers to ensure timely delivery and resolve queries on delivery. Collect and check receipts against invoices. Assist in the maintenance and development of computer and paper filing systems and records as required. Collate and record data relating to volunteer hours, incidents, meter readings and event attendance. Comply with the Health and Safety at Work Act, 1974, and other relevant regulations, policies, procedures, codes of practice and guidelines. Undertake weekly checks of the fire alarm, associated devices, and other emergency alarms. Plan your weekly and daily work schedules under the supervision Line Manager. Carry out any other appropriate duties as required. Actively seek to implement the Occupational Health and Safety Policy in relation to the duties of the post, and always give due regard to the health and safety of both them and others when carrying out their duties. Actively seek to implement their Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post. To undertake any other duties that may reasonably be requested appropriate. Candidate Specification Excellent administration experience Strong knowledge of all Microsoft packages Excellent communication skills both verbal and written. Ability to work under pressure and work towards deadlines. Experience within a similar role INDLS
May 03, 2024
Seasonal
Major Recruitment are delighted to be recruiting for an Administration Assistant on a temporary basis, to join a well-established organisation based In Caterham. The main aspect of the role is to carry out a range of support duties and assist in various departments. Rate of pay: 15.67ph Part Time Hours of Work: Tuesday, Wednesday & Thursday 09:00am - 16:30 Duties and tasks will include: Provide front of house customer service Act as the first point of contact for all callers to the office and respond promptly to enquiries from members of the public or pass on to colleagues as appropriate. Receive and record deliveries, post, and telephone calls, maintaining a post log and other records as required. Assist in the co-ordination of meetings and events, including attendance, refreshments, and taking notes/minutes when required. Assist in the ordering and receipt of goods and services through finance systems. Liaise with suppliers and service providers to ensure timely delivery and resolve queries on delivery. Collect and check receipts against invoices. Assist in the maintenance and development of computer and paper filing systems and records as required. Collate and record data relating to volunteer hours, incidents, meter readings and event attendance. Comply with the Health and Safety at Work Act, 1974, and other relevant regulations, policies, procedures, codes of practice and guidelines. Undertake weekly checks of the fire alarm, associated devices, and other emergency alarms. Plan your weekly and daily work schedules under the supervision Line Manager. Carry out any other appropriate duties as required. Actively seek to implement the Occupational Health and Safety Policy in relation to the duties of the post, and always give due regard to the health and safety of both them and others when carrying out their duties. Actively seek to implement their Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post. To undertake any other duties that may reasonably be requested appropriate. Candidate Specification Excellent administration experience Strong knowledge of all Microsoft packages Excellent communication skills both verbal and written. Ability to work under pressure and work towards deadlines. Experience within a similar role INDLS
Our client is looking for a Part-time Personal Assistant . They are a global brand known for its innovative and diverse businesses across various industries. With a focus on customer experience and innovation, this team works to drive growth and success for the brand and its associated companies. JOB TITLE: Part-time Personal Assistant JOB TYPE: Temporary SALARY : 16 - 18 Per hour HOURS: 5 days a week, 5 hours days LOCATION: Paddington We are seeking a proactive, highly organised, and efficient Personal Assistant to join the Brands Team with our client. As the Personal Assistant, you will play a pivotal role in supporting the day-to-day operations of the Brands Team, ensuring seamless coordination and communication between team members and stakeholders. You will assist the team in managing schedules, arranging meetings, handling administrative tasks, and contributing to the smooth functioning of the team. Responsibilities/Duties Calendar and Schedule Management: Efficiently manage the schedules of senior members of the Brands Team, including arranging meetings, appointments, and travel arrangements while considering time zones and conflicting priorities. Act as a key point of contact for internal and external communications, ensuring effective coordination and timely responses to emails, calls, and inquiries on behalf of the Brands Team. Prepare meeting agendas, collate relevant materials, and distribute documentation in advance. Attend meetings, take minutes, and follow up on action items to ensure deadlines are met. Arrange complex travel itineraries, including flights, accommodation, ground transportation, and other logistics as required for team members. Handle administrative duties, such as expense reporting, invoice processing, and maintaining organised electronic and physical filing systems. Handle sensitive information with utmost confidentiality and maintain discretion while dealing with confidential matters Experience Proven experience as a Personal Assistant or similar administrative role, preferably in a fast-paced corporate environment. Excellent organisational and time management skills, with the ability to prioritise tasks effectively. Strong written and verbal communication skills, with a keen eye for detail. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 03, 2024
Seasonal
Our client is looking for a Part-time Personal Assistant . They are a global brand known for its innovative and diverse businesses across various industries. With a focus on customer experience and innovation, this team works to drive growth and success for the brand and its associated companies. JOB TITLE: Part-time Personal Assistant JOB TYPE: Temporary SALARY : 16 - 18 Per hour HOURS: 5 days a week, 5 hours days LOCATION: Paddington We are seeking a proactive, highly organised, and efficient Personal Assistant to join the Brands Team with our client. As the Personal Assistant, you will play a pivotal role in supporting the day-to-day operations of the Brands Team, ensuring seamless coordination and communication between team members and stakeholders. You will assist the team in managing schedules, arranging meetings, handling administrative tasks, and contributing to the smooth functioning of the team. Responsibilities/Duties Calendar and Schedule Management: Efficiently manage the schedules of senior members of the Brands Team, including arranging meetings, appointments, and travel arrangements while considering time zones and conflicting priorities. Act as a key point of contact for internal and external communications, ensuring effective coordination and timely responses to emails, calls, and inquiries on behalf of the Brands Team. Prepare meeting agendas, collate relevant materials, and distribute documentation in advance. Attend meetings, take minutes, and follow up on action items to ensure deadlines are met. Arrange complex travel itineraries, including flights, accommodation, ground transportation, and other logistics as required for team members. Handle administrative duties, such as expense reporting, invoice processing, and maintaining organised electronic and physical filing systems. Handle sensitive information with utmost confidentiality and maintain discretion while dealing with confidential matters Experience Proven experience as a Personal Assistant or similar administrative role, preferably in a fast-paced corporate environment. Excellent organisational and time management skills, with the ability to prioritise tasks effectively. Strong written and verbal communication skills, with a keen eye for detail. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Reed Accountancy is recruiting for an Accounts Assistant for our Coventry based client. This role is full time, permanent and 100% office based. Reporting to the Finance Manager your main responsibilities are, Purchase Ledger Sales Ledger Credit Control VAT Returns Assisting with general accounts administration. Knowledge of SAGE would be advantageous. This role offers free parking, pension, generous annual leave package. Click the link to apply.
May 03, 2024
Full time
Reed Accountancy is recruiting for an Accounts Assistant for our Coventry based client. This role is full time, permanent and 100% office based. Reporting to the Finance Manager your main responsibilities are, Purchase Ledger Sales Ledger Credit Control VAT Returns Assisting with general accounts administration. Knowledge of SAGE would be advantageous. This role offers free parking, pension, generous annual leave package. Click the link to apply.
My client is looking for part time a Team Secretary, you will play a crucial role in supporting our professional team of 8 individuals by handling administrative duties, coordinating meetings, managing correspondence, and assisting with various projects. Part time 3 days a week- flexible on days Hybrid 2 days in the office Bristol based 33,000 Key Responsibilities: Office Management: Oversee the day-to-day operations of the Bristol office, including managing supplies, handling incoming calls, and maintaining a tidy and organised work space. Administrative Support: Provide administrative assistance to the team members, including drafting correspondence, preparing reports, and managing documentation. Meeting Coordination: Schedule and coordinate meetings, both internally and externally, ensuring all necessary arrangements are made and documentation is prepared. Communication: Serve as a point of contact for internal and external communications, including responding to inquiries, redirecting calls, and managing email correspondence. Project Support: Assist with various projects by conducting research, compiling data, and preparing materials as required. Finance Admin: Help support the Finance team with finance administration. Event Planning: Assist in organising company events, such as conferences, workshops, and team-building activities. Travel Arrangements: Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation when necessary. Qualifications: Previous experience in a similar administrative role is preferred. Excellent organisational and time management skills. Strong communication and interpersonal abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and prioritise tasks effectively. Attention to detail and accuracy in work. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
May 03, 2024
Full time
My client is looking for part time a Team Secretary, you will play a crucial role in supporting our professional team of 8 individuals by handling administrative duties, coordinating meetings, managing correspondence, and assisting with various projects. Part time 3 days a week- flexible on days Hybrid 2 days in the office Bristol based 33,000 Key Responsibilities: Office Management: Oversee the day-to-day operations of the Bristol office, including managing supplies, handling incoming calls, and maintaining a tidy and organised work space. Administrative Support: Provide administrative assistance to the team members, including drafting correspondence, preparing reports, and managing documentation. Meeting Coordination: Schedule and coordinate meetings, both internally and externally, ensuring all necessary arrangements are made and documentation is prepared. Communication: Serve as a point of contact for internal and external communications, including responding to inquiries, redirecting calls, and managing email correspondence. Project Support: Assist with various projects by conducting research, compiling data, and preparing materials as required. Finance Admin: Help support the Finance team with finance administration. Event Planning: Assist in organising company events, such as conferences, workshops, and team-building activities. Travel Arrangements: Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation when necessary. Qualifications: Previous experience in a similar administrative role is preferred. Excellent organisational and time management skills. Strong communication and interpersonal abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and prioritise tasks effectively. Attention to detail and accuracy in work. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
The Office Administrator is a critical role in this not-for-profit organisation, providing secretarial and business support based at their Wirral location. The position requires a dedicated individual who thrives in an entry-level role, valuing teamwork and efficiency. Client Details Our client is a well-established not-for-profit organisation. With a broad network of offices, they are a significant employer in the Wirral region. This organisation is committed to making a difference in the community, operating a multi-academy trust in the education sector. Description Provide administrative support to the team Maintain organised filing systems Manage incoming and outgoing correspondence Coordinate office supplies and equipment Assist in the organisation of meetings and events Liaise with internal and external stakeholders Support in the preparation of reports and presentations Uphold the values of the not for profit organisation Profile A successful Office Assistant should have: A strong aptitude for teamwork Excellent communication skills A keen attention to detail Proficiency in MS Office The ability to multitask and prioritise workload A positive and proactive approach to tasks Job Offer An estimated hourly wage of 11 - 12 per hour A supportive team environment within the not-for-profit sector The opportunity to contribute to a meaningful cause Comprehensive training and development opportunities
May 03, 2024
Seasonal
The Office Administrator is a critical role in this not-for-profit organisation, providing secretarial and business support based at their Wirral location. The position requires a dedicated individual who thrives in an entry-level role, valuing teamwork and efficiency. Client Details Our client is a well-established not-for-profit organisation. With a broad network of offices, they are a significant employer in the Wirral region. This organisation is committed to making a difference in the community, operating a multi-academy trust in the education sector. Description Provide administrative support to the team Maintain organised filing systems Manage incoming and outgoing correspondence Coordinate office supplies and equipment Assist in the organisation of meetings and events Liaise with internal and external stakeholders Support in the preparation of reports and presentations Uphold the values of the not for profit organisation Profile A successful Office Assistant should have: A strong aptitude for teamwork Excellent communication skills A keen attention to detail Proficiency in MS Office The ability to multitask and prioritise workload A positive and proactive approach to tasks Job Offer An estimated hourly wage of 11 - 12 per hour A supportive team environment within the not-for-profit sector The opportunity to contribute to a meaningful cause Comprehensive training and development opportunities
Job title: Conveyancing Legal Assistant Salary: 30,000 - 45,000 Location: Cardiff Contract: Permanent Work Days: Full time, Monday - Friday Our client is a fast growing law firm, and are looking for a new Conveyancing Legal Assistant to join their Cardiff Office. The role of the Conveyancing Legal Assistant is to provide effective support to their Conveyancing Team. Main responsibilities: - Providing full support to our Solicitors to enable them to operate efficiently - Preparing correspondence using our case management system - Attending clients both on the telephone and in person - Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files - Preparing mail and enclosures for dispatch - Diary Management - Arranging the scanning and photocopying of paperwork - Audio type from dictation - Carrying out other duties and responsibilities as required - Deal with routine client correspondence and queries To be a successful candidate for this role you must also have the following attributes, skills and experience: - Have excellent knowledge and experience within residential conveyancing - Demonstrate initiative and be able to undertake searches & ID checks - Possess high levels of speed and accuracy - Excellent audio typing from dictation skills - Have a good telephone manner and be comfortable speaking with clients both on the telephone and in person - Be highly organised, methodical, and adaptable Benefits: 25 days annual leave plus bank holidays Christmas shut down Pension scheme Bonus scheme Wellbeing services Regular incentives and referral rewards Personal development plans with regular reviews Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
May 03, 2024
Full time
Job title: Conveyancing Legal Assistant Salary: 30,000 - 45,000 Location: Cardiff Contract: Permanent Work Days: Full time, Monday - Friday Our client is a fast growing law firm, and are looking for a new Conveyancing Legal Assistant to join their Cardiff Office. The role of the Conveyancing Legal Assistant is to provide effective support to their Conveyancing Team. Main responsibilities: - Providing full support to our Solicitors to enable them to operate efficiently - Preparing correspondence using our case management system - Attending clients both on the telephone and in person - Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files - Preparing mail and enclosures for dispatch - Diary Management - Arranging the scanning and photocopying of paperwork - Audio type from dictation - Carrying out other duties and responsibilities as required - Deal with routine client correspondence and queries To be a successful candidate for this role you must also have the following attributes, skills and experience: - Have excellent knowledge and experience within residential conveyancing - Demonstrate initiative and be able to undertake searches & ID checks - Possess high levels of speed and accuracy - Excellent audio typing from dictation skills - Have a good telephone manner and be comfortable speaking with clients both on the telephone and in person - Be highly organised, methodical, and adaptable Benefits: 25 days annual leave plus bank holidays Christmas shut down Pension scheme Bonus scheme Wellbeing services Regular incentives and referral rewards Personal development plans with regular reviews Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
Job Title: Personal Assistant Location: Harrow Council Employer: Pertemps Recruitment Partnership for Harrow Council Contract Type: Temporary Hours of Work: Monday to Friday, 09:00 - 17:00 (35 Hours per week) Overview of the Role: Pertemps is excited to offer an opportunity within Harrow Council for a self-driven and motivated Personal Assistant to join our expanding team in the Legal Department. As a Personal Assistant, you'll enjoy a competitive pay rate of up to 15.39 per hour. Additionally, we provide excellent training and support for career development, along with 21 days of holiday (excluding Bank Holidays). Main Responsibilities: 1. Diary Management: o Efficiently manage diary appointments from several local authorities within the shared practice. o Handle potential conflicts with other appointments. o Ideal for candidates with previous secretarial or PA experience. 2. Administrative Support: o Provide administrative cover to all teams within legal and governance. o Work on the case management system for the legal practice, demonstrating confidence with different systems. o Undertake general administrative tasks, including filing, photocopying, collating papers, and typing standard letters. 3. Communication Handling: o Answer routine telephone calls, providing basic information to customers. o Respond to email and written queries, signposting appropriately or forwarding messages to relevant colleagues. 4. Document Management: o Administer scanning, indexing, and printing of documents. o Conduct quality control checks as needed. 5. Meeting Support: o Assist with arranging room bookings and equipment. o Provide relevant documents for meetings and events. o Offer refreshments during gatherings. 6. Customer Service: o Receive, log, and pass on customer complaints to the service team. 7. Data Management: o Monitor and manage data from databases, computer systems, and websites. o Support in producing reports and statistical information as required. About us For almost 60 years, Pertemps Recruitment Partnership have been the market leader in providing permanent and temporary staffing solutions and we are one of the most established players within the recruitment industry. The Sunday Times has listed us as one of the Best 100 Companies to work for 14 years running. We are not a big scary faceless company, quite the opposite: we strongly believe in the personal touch with everything we do. We are proud to be accredited 'investor in people' which is reflected across our business in length of service and career progression of our employees. Harrow Council is the 12th largest London borough and one of the most culturally diverse local authorities in the UK, making it a great place to live, work and visit. Located 10 miles from the city centre and just 13 minutes to Euston from Harrow & Wealdstone station there are great transport links via the Metropolitan Line, Watford DC Line and national rail service. It is easily accessible to the M1, M25 and A406. " The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, any your data protection rights, can be found by visiting (url removed)/fpn
May 03, 2024
Seasonal
Job Title: Personal Assistant Location: Harrow Council Employer: Pertemps Recruitment Partnership for Harrow Council Contract Type: Temporary Hours of Work: Monday to Friday, 09:00 - 17:00 (35 Hours per week) Overview of the Role: Pertemps is excited to offer an opportunity within Harrow Council for a self-driven and motivated Personal Assistant to join our expanding team in the Legal Department. As a Personal Assistant, you'll enjoy a competitive pay rate of up to 15.39 per hour. Additionally, we provide excellent training and support for career development, along with 21 days of holiday (excluding Bank Holidays). Main Responsibilities: 1. Diary Management: o Efficiently manage diary appointments from several local authorities within the shared practice. o Handle potential conflicts with other appointments. o Ideal for candidates with previous secretarial or PA experience. 2. Administrative Support: o Provide administrative cover to all teams within legal and governance. o Work on the case management system for the legal practice, demonstrating confidence with different systems. o Undertake general administrative tasks, including filing, photocopying, collating papers, and typing standard letters. 3. Communication Handling: o Answer routine telephone calls, providing basic information to customers. o Respond to email and written queries, signposting appropriately or forwarding messages to relevant colleagues. 4. Document Management: o Administer scanning, indexing, and printing of documents. o Conduct quality control checks as needed. 5. Meeting Support: o Assist with arranging room bookings and equipment. o Provide relevant documents for meetings and events. o Offer refreshments during gatherings. 6. Customer Service: o Receive, log, and pass on customer complaints to the service team. 7. Data Management: o Monitor and manage data from databases, computer systems, and websites. o Support in producing reports and statistical information as required. About us For almost 60 years, Pertemps Recruitment Partnership have been the market leader in providing permanent and temporary staffing solutions and we are one of the most established players within the recruitment industry. The Sunday Times has listed us as one of the Best 100 Companies to work for 14 years running. We are not a big scary faceless company, quite the opposite: we strongly believe in the personal touch with everything we do. We are proud to be accredited 'investor in people' which is reflected across our business in length of service and career progression of our employees. Harrow Council is the 12th largest London borough and one of the most culturally diverse local authorities in the UK, making it a great place to live, work and visit. Located 10 miles from the city centre and just 13 minutes to Euston from Harrow & Wealdstone station there are great transport links via the Metropolitan Line, Watford DC Line and national rail service. It is easily accessible to the M1, M25 and A406. " The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, any your data protection rights, can be found by visiting (url removed)/fpn