Our client is looking for a competent Administrator who will play a pivotal role, primarily responsible for handling customer inquiries, scheduling engineers diaries, and ensuring seamless coordination. Reporting to the Administration Manager, the successful candidate will contribute to the efficient planning and execution of various contracts while upholding the highest standards of customer service. Based in Bathgate, Monday to Friday with core office hours, the position is fully office- based. With a salary of £12 per hour, this position is initially a 8-12 week temporary position with the view to go permanent based on performance. Main Duties and Responsibilities: - Manage all trades and engineer work packs for weekly rota - Collaborate with Project Coordinators/Administration Manager to plan effectively, meeting departmental KPIs and project deadlines. - Carrying out outbound calls to schedule work projects, updating internal systems and client databases to maintain accurate records. - Generate and analyse reports using in-house systems and Excel on a regular and ad hoc basis, aligning with business and client requirements. - Ensure compliance with internal SLAs regarding installation numbers, planning, and project completions, proactively addressing any issues. - Act as a liaison between the company and clients, providing updates on project status and addressing any concerns or queries. - Perform additional duties as required by evolving business needs, What you need: - Previous experience in a similar administrative role. - Excellent communication skills, both verbal and written, with a strong customer service orientation. - Proficiency in Microsoft Office Suite, particularly Excel, for report generation and data analysis. - Strong organisational skills and attention to detail, with the ability to prioritise tasks effectively. - Proven ability to work collaboratively in a team environment, fostering positive working relationships. - Adaptability and flexibility to navigate evolving priorities and deadlines in a fast-paced environment. - Knowledge of energy efficiency measures and technologies is advantageous but not essential. Join Our Team: If you are passionate about driving positive change through sustainable energy solutions and thrive in a dynamic, customer-focused environment, we invite you to apply for the Administrator position! Please apply below or reach out to Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Access to discount vouchers with many high street brands Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Statutory Sick Pay in the unfortunate event you find yourself under the weather Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism We're proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact us for more information. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 02, 2024
Full time
Our client is looking for a competent Administrator who will play a pivotal role, primarily responsible for handling customer inquiries, scheduling engineers diaries, and ensuring seamless coordination. Reporting to the Administration Manager, the successful candidate will contribute to the efficient planning and execution of various contracts while upholding the highest standards of customer service. Based in Bathgate, Monday to Friday with core office hours, the position is fully office- based. With a salary of £12 per hour, this position is initially a 8-12 week temporary position with the view to go permanent based on performance. Main Duties and Responsibilities: - Manage all trades and engineer work packs for weekly rota - Collaborate with Project Coordinators/Administration Manager to plan effectively, meeting departmental KPIs and project deadlines. - Carrying out outbound calls to schedule work projects, updating internal systems and client databases to maintain accurate records. - Generate and analyse reports using in-house systems and Excel on a regular and ad hoc basis, aligning with business and client requirements. - Ensure compliance with internal SLAs regarding installation numbers, planning, and project completions, proactively addressing any issues. - Act as a liaison between the company and clients, providing updates on project status and addressing any concerns or queries. - Perform additional duties as required by evolving business needs, What you need: - Previous experience in a similar administrative role. - Excellent communication skills, both verbal and written, with a strong customer service orientation. - Proficiency in Microsoft Office Suite, particularly Excel, for report generation and data analysis. - Strong organisational skills and attention to detail, with the ability to prioritise tasks effectively. - Proven ability to work collaboratively in a team environment, fostering positive working relationships. - Adaptability and flexibility to navigate evolving priorities and deadlines in a fast-paced environment. - Knowledge of energy efficiency measures and technologies is advantageous but not essential. Join Our Team: If you are passionate about driving positive change through sustainable energy solutions and thrive in a dynamic, customer-focused environment, we invite you to apply for the Administrator position! Please apply below or reach out to Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Access to discount vouchers with many high street brands Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) Statutory Sick Pay in the unfortunate event you find yourself under the weather Access to our assistance programme that provides free, confidential and independent advice on a range of issues including grief, stress and legal issues Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism We're proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact us for more information. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
CHP Manager Glennon Brothers is a leading timber processor in Ireland & UK with a strong growth story. As a leader in the Green Tech industry, Glennon Brothers is a growing, dynamic and innovative organisation with ambitious growth plans. We are currently looking to appoint a CHP Manager at our facility in Troon. The company supplies both the Irish and UK markets with products for the construction, pallet wood and fencing industries. It also manufactures timber frame homes and engineered roof trusses for the house building sector and operates several CHP and wood pellet manufacturing plants. It has over 900 employees with plants in Longford, Fermoy, Enniskillen, Troon, Edinburgh and Invergordon. Job Description Reporting to the Head of Operations, the CHP Manager will be expected to contribute towards the achievement of the companys strategic and operational targets. The role carries managerial and responsibility for all phases of plant operations including material handling, process plant, electrical generation, maintenance, quality control and health and safety and environment. The role is to increase reliability and consistency of operation, efficiencies, and measurement through the development of people, plant and process. The ideal candidate will have an in-depth knowledge and experience as CHP Manager with a proven track record in biomass and energy production. The CHP Manager will become part of the Troon Management team. The Troon site is an integrated site with the CHP plant responsible for processing the Sawmill Co-products and generating thermal and electrical energy for the Sawmill plus the sale of energy products to 3rd parties. Responsibilities Health & Safety Encourage a safety culture which promotes safe systems and work and ensure that all Health and Safety procedures and policies on site are adhered to, creating a safe working environment Share best practise, learnings and opportunities for improvement with other business departments within the Group. Operations Full management responsibility for ensuring the CHP unit and associated plant and equipment is operational, reliable and available for service Ensure the plant is operated and managed in a way that meets all statutory obligations within environmental regulations Ensure production and generation targets are met in line with budget commitments Work with peers on other CHP plants within the Group, to develop internal benchmarking system and to promote best practise between sites Contribute to the strategic development of the Troon site through the submission of capital projects, combined with identifying and producing plans for possible diversification and expansion opportunities for the business. Plan and effectively execute maintenance shutdowns to ensure safety, quality, completion of work and cost management Maintain and develop the CMMS (Computerise Maintenance Management System Analyse the cause of unplanned outages to reduce the likelihood of repetition Personnel Lead and manage a team of CHP operators and support staff working a 24/7 shift pattern. Lead and support the people on site from a recruitment, onboarding, development, and employee engagement perspective in conjunction with HR. Form strong working relationships with the team to support them in their roles and to enable them to share knowledge and best practices. Oversee all staff scheduling time off request and overtime Conduct formal performance reviews as per company policy Financial Control Take all necessary actions to manage production costs and improve profitability Ensure inventories are satisfactory and accurate records are maintained Preparation and continual review of budgets Continually challenge the norm and take full accountability for all cost centres including challenging and corrective of variances General and administrative Ensure the site is compliant for all audits in Health and Safety, Quality and Environmental and proactively action any improvement opportunities identified Ensure all reporting information in respect of OFGEM, FMS, BSL, RHI, ROCS and CHPQA submissions are accurate, and available when required including any necessary calibrations Manage key customers, internal and external to ensure that expectations are met Manage and liaise key suppliers for the CHP Plant to ensure competitiveness and quality. Produce monthly reports covering operational activity, P&L, H&S , maintenance works, plant run hours. Skills Profile Qualification in Biomass, Energy, Engineering or related field or equivalent knowledge and experience. Minimum 5 years CHP Management experience or relevant experience in process plant, preferably with steam raising equipment and electrical generation Knowledge and experience to promote a safe working environment and ensure compliance with appropriate regulatory standards including in depth knowledge of PSSR and BG01 Reduces complexity and increases efficiency in processes to maximise outcome/return. Leads by example, with a "can do" approach, passion, energy, and a strong work ethic. Very strong organisation skills and attention to detail. Drive to exceed goals and push self and others towards high levels of performance. Makes good decisions and delegates responsibility and accountability to the appropriate level. Understands the importance of managing and developing people. Creates a climate in which people can do their best. Open to change with a capacity to deal comfortably with risk and uncertainty. Strong communication skills with the ability to build trusted relationships. JBRP1_UKTJ
May 01, 2024
Full time
CHP Manager Glennon Brothers is a leading timber processor in Ireland & UK with a strong growth story. As a leader in the Green Tech industry, Glennon Brothers is a growing, dynamic and innovative organisation with ambitious growth plans. We are currently looking to appoint a CHP Manager at our facility in Troon. The company supplies both the Irish and UK markets with products for the construction, pallet wood and fencing industries. It also manufactures timber frame homes and engineered roof trusses for the house building sector and operates several CHP and wood pellet manufacturing plants. It has over 900 employees with plants in Longford, Fermoy, Enniskillen, Troon, Edinburgh and Invergordon. Job Description Reporting to the Head of Operations, the CHP Manager will be expected to contribute towards the achievement of the companys strategic and operational targets. The role carries managerial and responsibility for all phases of plant operations including material handling, process plant, electrical generation, maintenance, quality control and health and safety and environment. The role is to increase reliability and consistency of operation, efficiencies, and measurement through the development of people, plant and process. The ideal candidate will have an in-depth knowledge and experience as CHP Manager with a proven track record in biomass and energy production. The CHP Manager will become part of the Troon Management team. The Troon site is an integrated site with the CHP plant responsible for processing the Sawmill Co-products and generating thermal and electrical energy for the Sawmill plus the sale of energy products to 3rd parties. Responsibilities Health & Safety Encourage a safety culture which promotes safe systems and work and ensure that all Health and Safety procedures and policies on site are adhered to, creating a safe working environment Share best practise, learnings and opportunities for improvement with other business departments within the Group. Operations Full management responsibility for ensuring the CHP unit and associated plant and equipment is operational, reliable and available for service Ensure the plant is operated and managed in a way that meets all statutory obligations within environmental regulations Ensure production and generation targets are met in line with budget commitments Work with peers on other CHP plants within the Group, to develop internal benchmarking system and to promote best practise between sites Contribute to the strategic development of the Troon site through the submission of capital projects, combined with identifying and producing plans for possible diversification and expansion opportunities for the business. Plan and effectively execute maintenance shutdowns to ensure safety, quality, completion of work and cost management Maintain and develop the CMMS (Computerise Maintenance Management System Analyse the cause of unplanned outages to reduce the likelihood of repetition Personnel Lead and manage a team of CHP operators and support staff working a 24/7 shift pattern. Lead and support the people on site from a recruitment, onboarding, development, and employee engagement perspective in conjunction with HR. Form strong working relationships with the team to support them in their roles and to enable them to share knowledge and best practices. Oversee all staff scheduling time off request and overtime Conduct formal performance reviews as per company policy Financial Control Take all necessary actions to manage production costs and improve profitability Ensure inventories are satisfactory and accurate records are maintained Preparation and continual review of budgets Continually challenge the norm and take full accountability for all cost centres including challenging and corrective of variances General and administrative Ensure the site is compliant for all audits in Health and Safety, Quality and Environmental and proactively action any improvement opportunities identified Ensure all reporting information in respect of OFGEM, FMS, BSL, RHI, ROCS and CHPQA submissions are accurate, and available when required including any necessary calibrations Manage key customers, internal and external to ensure that expectations are met Manage and liaise key suppliers for the CHP Plant to ensure competitiveness and quality. Produce monthly reports covering operational activity, P&L, H&S , maintenance works, plant run hours. Skills Profile Qualification in Biomass, Energy, Engineering or related field or equivalent knowledge and experience. Minimum 5 years CHP Management experience or relevant experience in process plant, preferably with steam raising equipment and electrical generation Knowledge and experience to promote a safe working environment and ensure compliance with appropriate regulatory standards including in depth knowledge of PSSR and BG01 Reduces complexity and increases efficiency in processes to maximise outcome/return. Leads by example, with a "can do" approach, passion, energy, and a strong work ethic. Very strong organisation skills and attention to detail. Drive to exceed goals and push self and others towards high levels of performance. Makes good decisions and delegates responsibility and accountability to the appropriate level. Understands the importance of managing and developing people. Creates a climate in which people can do their best. Open to change with a capacity to deal comfortably with risk and uncertainty. Strong communication skills with the ability to build trusted relationships. JBRP1_UKTJ
Company Profile Join Our Dynamic Team as a Senior Project Engineer! Are you ready to take on a pivotal role in project engineering across Europe, the Middle East, and Africa • Oceaneering's Offshore Projects Group (OPG) is seeking a Senior Project Engineer with a passion for innovation in the oil & gas and renewables sectors. What You'll Do: Lead installation, construction, decommissioning, and IMR work scopes. Engage in short-term deployments to support projects within the EMEA region. Collaborate closely with project managers to meet all project objectives Essential Functions: Execute technical and administrative tasks as directed by the Project Engineering Manager. Manage supplier and subcontractor performance. Develop procedures, task plans, and review engineering deliverables. Contribute to cost estimates, scheduling, and manpower planning. Oversee equipment testing, maintenance, and repair operations. Qualifications: Bachelor's degree in Engineering (Structural, Mechanical, Civil, or Ocean). Relevant experience from the subsea industry. Excellent communication skills. Willingness to travel internationally. Desired Attributes: Offshore experience in subsea installations or IMR projects. International work experience. We Offer: A chance to be part of a leading global team. Opportunities for professional growth and travel. A role that makes an impact on sustainable energy solutions. Take the Lead in Powering the Future. Apply Now!
May 01, 2024
Full time
Company Profile Join Our Dynamic Team as a Senior Project Engineer! Are you ready to take on a pivotal role in project engineering across Europe, the Middle East, and Africa • Oceaneering's Offshore Projects Group (OPG) is seeking a Senior Project Engineer with a passion for innovation in the oil & gas and renewables sectors. What You'll Do: Lead installation, construction, decommissioning, and IMR work scopes. Engage in short-term deployments to support projects within the EMEA region. Collaborate closely with project managers to meet all project objectives Essential Functions: Execute technical and administrative tasks as directed by the Project Engineering Manager. Manage supplier and subcontractor performance. Develop procedures, task plans, and review engineering deliverables. Contribute to cost estimates, scheduling, and manpower planning. Oversee equipment testing, maintenance, and repair operations. Qualifications: Bachelor's degree in Engineering (Structural, Mechanical, Civil, or Ocean). Relevant experience from the subsea industry. Excellent communication skills. Willingness to travel internationally. Desired Attributes: Offshore experience in subsea installations or IMR projects. International work experience. We Offer: A chance to be part of a leading global team. Opportunities for professional growth and travel. A role that makes an impact on sustainable energy solutions. Take the Lead in Powering the Future. Apply Now!
Are you ready to be part of a leading force in the realm of innovative electrical and solar solutions? Do you thrive in a fast-paced environment where excellence is the standard? If so, we have an exciting opportunity for you! We are seeking a highly organized and dynamic Personal Assistant to support our busy Manager. The successful candidate will play a crucial role in the smooth operation of our business by managing daily administrative tasks, interacting with clients, and coordinating our technical team. Key Responsibilities: Client Communication: Act as the first point of contact for our clients. Handle phone calls to book and confirm appointments, ensuring a high level of customer service and responsiveness Invoicing and Payments: Manage invoicing and follow-up on payments, maintaining accurate financial records Material Procurement: Order and manage inventory of materials required for solar and electrical installations Schedule Management: Organize and schedule work for technicians and engineers, ensuring optimal allocation of resources for projects Administrative Support: Provide comprehensive support to the Manager, including preparing reports, managing emails, and other administrative tasks as needed Requirements: Experience: Proven experience in the electrical or solar sector is essential. Familiarity with industry-specific challenges and needs will be highly regarded Technical Skills: Proficient in using Apple Mac computers and standard office software. Experience with industry-specific software is a plus Communication Skills: Excellent verbal and written communication skills. Ability to handle client interactions with professionalism and tact Organizational Skills: Strong ability to multi-task and manage various project elements simultaneously in a fast-paced environment What We Offer: Competitive salary and benefits package Opportunity to work in a growing industry with a focus on sustainability and innovation Supportive team environment and opportunities for professional growth About the Company We are a leading provider of innovative electrical and solar solutions, dedicated to delivering sustainable energy systems. Our team is driven by a commitment to excellence and a passion for helping our clients harness the power of renewable energy. How to Apply Please submit your CV and a cover letter detailing your relevant experience and why you are the best fit for this role to the link provided & we will be in direct contact.
Apr 30, 2024
Full time
Are you ready to be part of a leading force in the realm of innovative electrical and solar solutions? Do you thrive in a fast-paced environment where excellence is the standard? If so, we have an exciting opportunity for you! We are seeking a highly organized and dynamic Personal Assistant to support our busy Manager. The successful candidate will play a crucial role in the smooth operation of our business by managing daily administrative tasks, interacting with clients, and coordinating our technical team. Key Responsibilities: Client Communication: Act as the first point of contact for our clients. Handle phone calls to book and confirm appointments, ensuring a high level of customer service and responsiveness Invoicing and Payments: Manage invoicing and follow-up on payments, maintaining accurate financial records Material Procurement: Order and manage inventory of materials required for solar and electrical installations Schedule Management: Organize and schedule work for technicians and engineers, ensuring optimal allocation of resources for projects Administrative Support: Provide comprehensive support to the Manager, including preparing reports, managing emails, and other administrative tasks as needed Requirements: Experience: Proven experience in the electrical or solar sector is essential. Familiarity with industry-specific challenges and needs will be highly regarded Technical Skills: Proficient in using Apple Mac computers and standard office software. Experience with industry-specific software is a plus Communication Skills: Excellent verbal and written communication skills. Ability to handle client interactions with professionalism and tact Organizational Skills: Strong ability to multi-task and manage various project elements simultaneously in a fast-paced environment What We Offer: Competitive salary and benefits package Opportunity to work in a growing industry with a focus on sustainability and innovation Supportive team environment and opportunities for professional growth About the Company We are a leading provider of innovative electrical and solar solutions, dedicated to delivering sustainable energy systems. Our team is driven by a commitment to excellence and a passion for helping our clients harness the power of renewable energy. How to Apply Please submit your CV and a cover letter detailing your relevant experience and why you are the best fit for this role to the link provided & we will be in direct contact.
Job Title: Personal Assistant Location: Bromley, Kent Salary: £35 - £40k Permanent on-site A family-based construction company based in Kent is looking for an exceptional PA to support two Directors including the Executive Operations Officer. This is a great role for a multitasker where you'll need to be one step ahead, remain positive under pressure and juggle several things at once all the while providing a smooth and seamless service. The role requires strong experience gained from working in similar roles, and exception organisational skills. Key Responsibilities: Managing Director's calendar, coordinate meetings and appointments and conducting a short daily briefing of key meeting and appointments. Monitoring a high-volume mailbox; respond, flag and follow up ensuring complete confidentiality is adhered to at all times. Dictation of emails and other communications. Managing Director's action tracker that requires liaising with the Directors, Managers and Contractors, always monitoring the action status and initiate follow ups. Maintain an efficient and up to date filing systems for the prompt retrieval of information and documentation when required. Managing incoming and outgoing post/correspondence Prepare meeting agendas, documents, and presentations ensuring all necessary materials in advance. Minute taking for meetings Low volume travel arrangements Working on Ad hoc projects as required Processing personal requests daily and on hand for shopping or lunch runs. Supporting the Director with administrative support, managing files, organising documents and reports. Personal Specification: Relevant experience from the Real Estate Sector. High degree of proficiency in Microsoft Office Exceptional organisational skills High levels of attention to detail Ability to priorities tasks effectively. Always demonstrate discretion and trustworthiness Good interpersonal skills with the ability to communicate effectively at all levels Excellent written and oral communication skills The art of multitasking and problem solving Most importantly 'a can-do attitude' with enthusiasm and energy daily Benefits: 25 days annual leave, Birthday Day off, Dress down Friday, 4pm Friday finish in August. If you believe that this is the opportunity for you, do not hesitate to get in contact!Feel free to reach me on: ?
Apr 30, 2024
Full time
Job Title: Personal Assistant Location: Bromley, Kent Salary: £35 - £40k Permanent on-site A family-based construction company based in Kent is looking for an exceptional PA to support two Directors including the Executive Operations Officer. This is a great role for a multitasker where you'll need to be one step ahead, remain positive under pressure and juggle several things at once all the while providing a smooth and seamless service. The role requires strong experience gained from working in similar roles, and exception organisational skills. Key Responsibilities: Managing Director's calendar, coordinate meetings and appointments and conducting a short daily briefing of key meeting and appointments. Monitoring a high-volume mailbox; respond, flag and follow up ensuring complete confidentiality is adhered to at all times. Dictation of emails and other communications. Managing Director's action tracker that requires liaising with the Directors, Managers and Contractors, always monitoring the action status and initiate follow ups. Maintain an efficient and up to date filing systems for the prompt retrieval of information and documentation when required. Managing incoming and outgoing post/correspondence Prepare meeting agendas, documents, and presentations ensuring all necessary materials in advance. Minute taking for meetings Low volume travel arrangements Working on Ad hoc projects as required Processing personal requests daily and on hand for shopping or lunch runs. Supporting the Director with administrative support, managing files, organising documents and reports. Personal Specification: Relevant experience from the Real Estate Sector. High degree of proficiency in Microsoft Office Exceptional organisational skills High levels of attention to detail Ability to priorities tasks effectively. Always demonstrate discretion and trustworthiness Good interpersonal skills with the ability to communicate effectively at all levels Excellent written and oral communication skills The art of multitasking and problem solving Most importantly 'a can-do attitude' with enthusiasm and energy daily Benefits: 25 days annual leave, Birthday Day off, Dress down Friday, 4pm Friday finish in August. If you believe that this is the opportunity for you, do not hesitate to get in contact!Feel free to reach me on: ?
The job of a Save the Children UK's Programme Officer is busy and varied. Do you have strong organisation and administration skills with the ability to plan and prioritise a varied workload? Do you have strong numeracy skills with experience and the ability to monitor and manage financial information and budgets? Are you motivated by our vision of creating a world where every child doesn't just survive, but thrives, and can go on to change the world? If the answers to these questions are yes, we would love to hear from you! About Us The number of children requiring humanitarian assistance is rising as the climate crisis, entrenched conflict, and fragility, forced migration and infectious diseases all lead to an increase in the frequency, duration, and severity of catastrophic events. With needs continuing to grow and rapidly outpacing available resources, humanitarians around the world are once more forced to do more with less. Recognising the changing humanitarian risk landscape, the need to stay relevant, and to step up for greater impact, Save the Children has adopted a bold vision for the future of its humanitarian work and as part of this, there is an important role for SCUK to play in identifying and supporting next-generation collaborative initiatives that will ultimately deliver impact for disaster-affected children and their families. The Humanitarian Leadership Academy (HLA) as part of SCUK's humanitarian department provides high-quality humanitarian capacity strengthening for the movement, as well as the wider sector, as part of our shifting the power agenda. The HLA's mission, as a team within the humanitarian department, is to enable people around the world to prepare for and respond to crises in their own countries, by providing quality learning opportunities. The HLA's approach spans from focused needs-based learning in countries hit by crises to the huge international reach of our learning platform, Kaya. They are a global team that has a full suite of in-house skills to provide and develop the offer; technical and learning experts, platform specialists, a digital and design studio, communications support and more. The HLA enables SCUK to offer the most effective and impactful humanitarian capacity strengthening resource for both the Save the Children movement, the wider humanitarian sector and beyond. Job Purpose The purpose of this role is to enable high levels of operational and programmatic efficiency with regards to Save the Children capacity strengthening response to the Ukraine crisis. The role requires excellent financial and administrative management, effective decision making and responsiveness to stakeholder needs. You will provide direct support to the Deputy Director for Transformational Humanitarian Response as well as the HLA Regional Centre in Eastern Europe. Main Accountabilities The Programme Officer's key duties will be to: Work closely with the Deputy Director for Transformational Response and the Regional Lead for Eastern Europe to support the development and delivery of humanitarian initiatives as necessary Cross team coordination Implement effective processes and systems for financial and operational insight and decision making Introduce effective processes and systems for stakeholder relationship management Contribute to supporting strong ways of working across the teams, as well as taking individual responsibility for building an inclusive and supportive team culture. Documentation management (storage & management of contracts / / finance information) and partners delivering on the Engine 2 with a focus on compliance, due diligence and risk management, ensuring the awards and trading management information systems are up to date and that awards and trading contracts are donor compliant and audit ready such as finance, legal and HR to ensure quality service provision and appropriate allocation of resources and in line with agreements internal processes are followed. groups that benefit areas of mutual benefit such as operations, programmes, members,advocacy etc Establish and manage effective relationships with key stakeholders and partners within the learning sector to provide cutting edge solutions to demand Oversee multiple award-specific budgets in order to effectively implement the learning projects or programmes, including staff recharge, logistics, procurement, consultancies, etc., ensuring the relevant information management is aligned to SCI and donor specific compliance criteria, working with the Awards and Contract Specialist as required Support the ongoing management and monitoring of contracts throughout the project/contract cycle, Performance management. Support effective arrangements for internal and external reporting, tracking monthly progress against financial modelling, plans, budgets, and key performance indicators People management Support the implementation of a High Performing Team Strategy designed to mobilise, invest in, enable, and empower the Academy's staff around the world, to ensure that the Academy is effectively coordinated and collaborative Change management Support strategic change initiatives for the HLA's operating model and operations Person Profile The ideal candidate will demonstrate appropriate judgment in balancing the need for maintaining to a high standard, necessary operations day-to-day tasks (e.g. generating new contracts, recoding finance transactions, etc.), with supporting operations to update our current operating model. Accordingly, you must be able to manage a high number of competing priorities for time critical operations activities, whilst keeping perspective of how we may achieve higher efficiency and effectiveness across our financial and operational processes and systems. You will be able to critically apply ongoing lessons learnt from this role, for the greater purpose of improving HLA operational excellence. Essential Criteria Passion and energy to work in pursuit of transforming humanitarian response globally Numerate with the ability to monitor and manage financial information. Familiarity with funding budgets, financial reporting including construction and monitoring of budgets. Highly computer literate and confident with MS Office, especially Excel. Analytical skills with the ability to identify key points from complex material or information. Proven attention for detail and ability to effectively manage a high volume of data and information A high degree of flexibility and adaptability to respond to changing needs and priorities Strong interpersonal and communication skills (verbal and written), with an ability to work with people from a range of backgrounds and cultures Strong team skills, with the ability to develop and maintain effective working relationships and collaborate both within and outside the team. Strong problem-solving skills, with ability to propose solutions for translating a variety of funding information into Save the Children system formats. management structure, both of which require very strong coordination and cooperation skills and behaviour. manage reactive and proactive work, and deliver tasks to tight deadlines sensitively with a wide range of people in a large and complex organisation, often at a distance Fluent written and spoken English. Ways of Working: Remote First - The majority of our roles can be performed remotely, however you may work from the office as often as you wish. Whilst you will be predominantly working from home, we may require you to come to your contracted office up to 2-4 days per month or 6-8 days per quarter (Note: This will be agreed with your Line Manager and team) This is intended to be time spent on collaborating with colleagues and relationship building. On-site - There are certain roles that cannot be performed remotely and so your role will be based in an office location and you may occasionally be able to work from home. Flexible Working - We are happy to discuss flexible working options at interview. Commitment to Diversity & Inclusion: Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be "Free to Be Me". We are mot looking for just one type of person - we want to recruit people who can add fresh perspectives, innovative ideas or challenge that disrupts the risk of group think. We are especially interested in people whose childhood experiences - of life on a low income, of migration, of being in a racialised community, of the care system, of being LGBT+ or in an LGBT+ family or living with (or with someone with) a disability - help us to see things we might otherwise miss. Whatever your story is we want to hear it because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world. This is the reason why we are all here.
Sep 21, 2022
Full time
The job of a Save the Children UK's Programme Officer is busy and varied. Do you have strong organisation and administration skills with the ability to plan and prioritise a varied workload? Do you have strong numeracy skills with experience and the ability to monitor and manage financial information and budgets? Are you motivated by our vision of creating a world where every child doesn't just survive, but thrives, and can go on to change the world? If the answers to these questions are yes, we would love to hear from you! About Us The number of children requiring humanitarian assistance is rising as the climate crisis, entrenched conflict, and fragility, forced migration and infectious diseases all lead to an increase in the frequency, duration, and severity of catastrophic events. With needs continuing to grow and rapidly outpacing available resources, humanitarians around the world are once more forced to do more with less. Recognising the changing humanitarian risk landscape, the need to stay relevant, and to step up for greater impact, Save the Children has adopted a bold vision for the future of its humanitarian work and as part of this, there is an important role for SCUK to play in identifying and supporting next-generation collaborative initiatives that will ultimately deliver impact for disaster-affected children and their families. The Humanitarian Leadership Academy (HLA) as part of SCUK's humanitarian department provides high-quality humanitarian capacity strengthening for the movement, as well as the wider sector, as part of our shifting the power agenda. The HLA's mission, as a team within the humanitarian department, is to enable people around the world to prepare for and respond to crises in their own countries, by providing quality learning opportunities. The HLA's approach spans from focused needs-based learning in countries hit by crises to the huge international reach of our learning platform, Kaya. They are a global team that has a full suite of in-house skills to provide and develop the offer; technical and learning experts, platform specialists, a digital and design studio, communications support and more. The HLA enables SCUK to offer the most effective and impactful humanitarian capacity strengthening resource for both the Save the Children movement, the wider humanitarian sector and beyond. Job Purpose The purpose of this role is to enable high levels of operational and programmatic efficiency with regards to Save the Children capacity strengthening response to the Ukraine crisis. The role requires excellent financial and administrative management, effective decision making and responsiveness to stakeholder needs. You will provide direct support to the Deputy Director for Transformational Humanitarian Response as well as the HLA Regional Centre in Eastern Europe. Main Accountabilities The Programme Officer's key duties will be to: Work closely with the Deputy Director for Transformational Response and the Regional Lead for Eastern Europe to support the development and delivery of humanitarian initiatives as necessary Cross team coordination Implement effective processes and systems for financial and operational insight and decision making Introduce effective processes and systems for stakeholder relationship management Contribute to supporting strong ways of working across the teams, as well as taking individual responsibility for building an inclusive and supportive team culture. Documentation management (storage & management of contracts / / finance information) and partners delivering on the Engine 2 with a focus on compliance, due diligence and risk management, ensuring the awards and trading management information systems are up to date and that awards and trading contracts are donor compliant and audit ready such as finance, legal and HR to ensure quality service provision and appropriate allocation of resources and in line with agreements internal processes are followed. groups that benefit areas of mutual benefit such as operations, programmes, members,advocacy etc Establish and manage effective relationships with key stakeholders and partners within the learning sector to provide cutting edge solutions to demand Oversee multiple award-specific budgets in order to effectively implement the learning projects or programmes, including staff recharge, logistics, procurement, consultancies, etc., ensuring the relevant information management is aligned to SCI and donor specific compliance criteria, working with the Awards and Contract Specialist as required Support the ongoing management and monitoring of contracts throughout the project/contract cycle, Performance management. Support effective arrangements for internal and external reporting, tracking monthly progress against financial modelling, plans, budgets, and key performance indicators People management Support the implementation of a High Performing Team Strategy designed to mobilise, invest in, enable, and empower the Academy's staff around the world, to ensure that the Academy is effectively coordinated and collaborative Change management Support strategic change initiatives for the HLA's operating model and operations Person Profile The ideal candidate will demonstrate appropriate judgment in balancing the need for maintaining to a high standard, necessary operations day-to-day tasks (e.g. generating new contracts, recoding finance transactions, etc.), with supporting operations to update our current operating model. Accordingly, you must be able to manage a high number of competing priorities for time critical operations activities, whilst keeping perspective of how we may achieve higher efficiency and effectiveness across our financial and operational processes and systems. You will be able to critically apply ongoing lessons learnt from this role, for the greater purpose of improving HLA operational excellence. Essential Criteria Passion and energy to work in pursuit of transforming humanitarian response globally Numerate with the ability to monitor and manage financial information. Familiarity with funding budgets, financial reporting including construction and monitoring of budgets. Highly computer literate and confident with MS Office, especially Excel. Analytical skills with the ability to identify key points from complex material or information. Proven attention for detail and ability to effectively manage a high volume of data and information A high degree of flexibility and adaptability to respond to changing needs and priorities Strong interpersonal and communication skills (verbal and written), with an ability to work with people from a range of backgrounds and cultures Strong team skills, with the ability to develop and maintain effective working relationships and collaborate both within and outside the team. Strong problem-solving skills, with ability to propose solutions for translating a variety of funding information into Save the Children system formats. management structure, both of which require very strong coordination and cooperation skills and behaviour. manage reactive and proactive work, and deliver tasks to tight deadlines sensitively with a wide range of people in a large and complex organisation, often at a distance Fluent written and spoken English. Ways of Working: Remote First - The majority of our roles can be performed remotely, however you may work from the office as often as you wish. Whilst you will be predominantly working from home, we may require you to come to your contracted office up to 2-4 days per month or 6-8 days per quarter (Note: This will be agreed with your Line Manager and team) This is intended to be time spent on collaborating with colleagues and relationship building. On-site - There are certain roles that cannot be performed remotely and so your role will be based in an office location and you may occasionally be able to work from home. Flexible Working - We are happy to discuss flexible working options at interview. Commitment to Diversity & Inclusion: Save the Children UK believes in a world that is fair, inclusive and equitable where all children have the opportunity to change their world. We apply this to our workforce and we are committed to developing and supporting a diverse, equitable, and inclusive organisation where all employees have a sense of belonging and feel that they can be "Free to Be Me". We are mot looking for just one type of person - we want to recruit people who can add fresh perspectives, innovative ideas or challenge that disrupts the risk of group think. We are especially interested in people whose childhood experiences - of life on a low income, of migration, of being in a racialised community, of the care system, of being LGBT+ or in an LGBT+ family or living with (or with someone with) a disability - help us to see things we might otherwise miss. Whatever your story is we want to hear it because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world. This is the reason why we are all here.