Archaeology Assistant needed in Southampton, £12.59ph PAYE - 1. Assist and work as part of the Archaeology team to excavate and record archaeological material as required2. Accurately identify, excavate and record archaeological contexts under supervision including the preparation of context sheets, scale drawings and photographic documentation3. Carry out calculations in the preparation of measured drawings and field survey, undertaking repetitious tasks without loss of concentration4. Assist with a range of post-excavation activities including processing finds and samples, assisting with the production of reports5. Achieve work targets agreed with the Archaeology Officer managing the project including communication with contractors, as appropriate6. Assist with activities associated with Southampton's communities and working with members of the public on placements and volunteering opportunities7. Assist with the maintainance of the health, safety, security of sites and premises at all times8. Support communications, social media activity and events to enable wider engagement with audiences, in liaison with colleagues and the communications team9. As required, undertake any duties commensurate with the scope of the post. This is a Full time role on a temporary contract basis If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to quoting the reference number. Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer. All our roles may be subject to pre-employment checks including references so please be prepared. Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage. You can also follow us at Twitter/Facebook/LinkedIn or via our website .
May 02, 2024
Full time
Archaeology Assistant needed in Southampton, £12.59ph PAYE - 1. Assist and work as part of the Archaeology team to excavate and record archaeological material as required2. Accurately identify, excavate and record archaeological contexts under supervision including the preparation of context sheets, scale drawings and photographic documentation3. Carry out calculations in the preparation of measured drawings and field survey, undertaking repetitious tasks without loss of concentration4. Assist with a range of post-excavation activities including processing finds and samples, assisting with the production of reports5. Achieve work targets agreed with the Archaeology Officer managing the project including communication with contractors, as appropriate6. Assist with activities associated with Southampton's communities and working with members of the public on placements and volunteering opportunities7. Assist with the maintainance of the health, safety, security of sites and premises at all times8. Support communications, social media activity and events to enable wider engagement with audiences, in liaison with colleagues and the communications team9. As required, undertake any duties commensurate with the scope of the post. This is a Full time role on a temporary contract basis If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to quoting the reference number. Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer. All our roles may be subject to pre-employment checks including references so please be prepared. Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage. You can also follow us at Twitter/Facebook/LinkedIn or via our website .
Are you a qualified Building Surveyor? Do you have Class 2E BSR? Do you want to work for the local authority? We are seeking a motivated and reliable Building Surveyor who will play a crucial role in ensuring the safety, compliance, and quality of our construction projects. Position: Building Surveyor Rate of Pay: £19.81 per hour Location: Civic Centre, Ebbw Vale, NP23 6XB Job Type: Initially for 3 to 6 months with the probability of extension Hours: 5 days in a week, 35 hours in a week, Monday to Friday, Standard Office hours Responsibilities: Maintenance and Project Expertise: Enhance proficiency in planned and reactive maintenance; oversee minor works and capital projects in portfolios like Education and Social Services; collaborate with clients, contractors, and technical teams. Statutory Testing and Procurement: Develop and implement a testing regime to meet statutory requirements; adhere to the Procurement Policy for transparent order placements. Collaboration and Health & Safety: Coordinate with the DLO section, Building Facilities Officers, and Health & Safety Officers; manage minor and reactive works; implement Health & Safety protocols. Policy Adherence: Comply with Health, Safety, and Welfare at Work policies; uphold Corporate Equality Policy; demonstrate commitment to anti-discriminatory practices. Additional Responsibilities: Undertake any other duties as required by management. Essential Requirements: Class 2E BSR (Building Safety Regulator) Degree or equivalent qualification in Building Control, Building Surveying, or a related field. Proven experience working as a Building Control Surveyor or similar role. Comprehensive knowledge of building regulations, codes, and construction methods. Strong analytical, communication, and interpersonal skills. Ability to interpret technical drawings, plans, and specifications. Proficiency in using relevant software and tools for building control and inspection. Good communication skills with strong interpersonal, management, and delegation skills, capable of working closely with both private and public sector organisations. Benefits: Advice and editing on your current CV The dedicated team throughout your journey within the role Ongoing training and support throughout your role Paid holiday Exclusive online services including restaurant and retail discounts Chance to receive £300 for referring a friend Opportunity for progression into permanent roles If interested please email your updated cv to or call the number . Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business. JBRP1_UKTJ
May 01, 2024
Full time
Are you a qualified Building Surveyor? Do you have Class 2E BSR? Do you want to work for the local authority? We are seeking a motivated and reliable Building Surveyor who will play a crucial role in ensuring the safety, compliance, and quality of our construction projects. Position: Building Surveyor Rate of Pay: £19.81 per hour Location: Civic Centre, Ebbw Vale, NP23 6XB Job Type: Initially for 3 to 6 months with the probability of extension Hours: 5 days in a week, 35 hours in a week, Monday to Friday, Standard Office hours Responsibilities: Maintenance and Project Expertise: Enhance proficiency in planned and reactive maintenance; oversee minor works and capital projects in portfolios like Education and Social Services; collaborate with clients, contractors, and technical teams. Statutory Testing and Procurement: Develop and implement a testing regime to meet statutory requirements; adhere to the Procurement Policy for transparent order placements. Collaboration and Health & Safety: Coordinate with the DLO section, Building Facilities Officers, and Health & Safety Officers; manage minor and reactive works; implement Health & Safety protocols. Policy Adherence: Comply with Health, Safety, and Welfare at Work policies; uphold Corporate Equality Policy; demonstrate commitment to anti-discriminatory practices. Additional Responsibilities: Undertake any other duties as required by management. Essential Requirements: Class 2E BSR (Building Safety Regulator) Degree or equivalent qualification in Building Control, Building Surveying, or a related field. Proven experience working as a Building Control Surveyor or similar role. Comprehensive knowledge of building regulations, codes, and construction methods. Strong analytical, communication, and interpersonal skills. Ability to interpret technical drawings, plans, and specifications. Proficiency in using relevant software and tools for building control and inspection. Good communication skills with strong interpersonal, management, and delegation skills, capable of working closely with both private and public sector organisations. Benefits: Advice and editing on your current CV The dedicated team throughout your journey within the role Ongoing training and support throughout your role Paid holiday Exclusive online services including restaurant and retail discounts Chance to receive £300 for referring a friend Opportunity for progression into permanent roles If interested please email your updated cv to or call the number . Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business. JBRP1_UKTJ
Package Description Job Reference: 14699 Band: C Location: London (Home/Office - Hybrid) Contract: Continuing, Full-time. Salary: £26,500 - £33,500 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights. London Weighting may be applicable for this role. We're happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage. Excellent career progression - the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation. Unrivalled training and development opportunities - our in-house Academy hosts a wide range of internal and external courses and certification. Benefits - We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more Job Introduction BBC Children in Need exists to make a positive difference to the lives of disadvantaged children and young people across the UK. This role supports our mission to focus on funding inspiring ideas that provide effective and sustainable positive change for disadvantaged children and young people in the UK. The successful applicant will play a significant role in the Greater London to meet the aims of the charity. You will be managing a geographical area and grant portfolio, working with local and national stakeholders to facilitate the development and delivery of solutions for change for children and young people. Reporting into the Impact Manager, the Impact Officer will be the first point of contact for existing and newly funded organisations and will manage a grant portfolio and geographical patch. You will be integral to the grant making process and will provide support for these processes within the wider Impact Team. Alongside this you will play a key part in supporting the BBC Children in Need Appeal and this includes acting as a point of contact across the voluntary and community sector and for key stakeholders throughout the BBC, across the BBC Children in Need fundraising community and beyond. The successful candidate will have experience in grant making, working within the voluntary sector, or children and young people spheres. You will have an understanding of the current voluntary and statutory sectors, across Greater London. Your excellent relationship building and interpersonal skills will allow you to communicate appropriately with people of all types and at all levels. The ability to organise a large workload and to work quickly but calmly to tight deadlines is critical. Main Responsibilities Grant Making To ensure that our external interface is of the highest standard with all stakeholders including potential applicants, applicants, grantees and fundraisers. To provide effective promotion, outreach and development support to potential grant applicants through a variety of means. To advise on enquiries from grant applicants/recipients and ensure appropriate feedback to unsuccessful applicants. To support and deliver the grant application and grant process. To make recommendations on decisions for grants, based on standard processes. Responsible for analysing the application and grant portfolio for trends, quality and scope, and providing feedback on findings to colleagues and committee as appropriate. To contribute to BBC CiN's learning and evaluation activities to build up knowledge from grant-making. In conjunction with Impact Manager, and as appropriate, support and manage the recruitment, induction, training and support of committee to maintain a skilled, well-informed and diverse team. Grant management To provide follow up on grant issues and take responsibility for a proportion of the active grant portfolio, ensuring that grants are reported on in a timely manner and providing staff commentary on the reports. Actively seek to identify and manage risks and learning in the grant portfolio, including investigating problems that may arise with specific grants, referring up as needed. Develop deeper relationships, including through project visits to contribute to and share BBC CiN's knowledge and learning. Demonstrate a relational approach in grant management activity, which supports effective outcomes for children, young people and the wider sector. Undertake contact, including through project visits, with grant recipients with a view to monitoring, assessing and discussing progress. Actively explore feedback regarding BBC CiN's approach and processes to support a continuous improvement approach. Provide input at BBC CiN training seminars, convening events and similar activities for grant applicants and recipients. External liaison and relationships Identify good practice in the work that BBC CiN funds with children and young people and support sharing of it with others in the field. Regularly provide updates on designated area to both shape and inform the Regional plan. Build relationships and a local profile for BBC CiN and foster good relationships with local voluntary and statutory organisations and other funders in the Region. Initiate, organise and support BBC CiN's influencing activities as required, based on learning from grant-making/management. To actively support the engagement of children, young people and those with lived experience in the work of the impact team, in line with agreed initiatives and the Impact Strategy and Business Plan. Take initiative in undertaking development work with groups where appropriate. Work with colleagues across the organisation to help deliver strategic initiatives. BBC liaison and BBC CiN Appeal Generate press material and work with the BBC CiN press and PR team on enquiries. Liaise with BBC production and other colleagues about the Appeal, promoting good working relationships and assisting in identifying material for television, radio and online stories. Liaise with and provide support to fundraising volunteers, organisations and others who contribute to the Appeal, both pre and post-Appeal in the Region. Coordinate and support a wide range of Regional Appeal activities and events, including appropriate support for outside broadcasts or other events as required, in line with agreed business requirements; and support the deployment of voluntary effort as needed. Other Attend and contribute to one-to-one and team staff meetings/reviews as required, including meetings/performance review sessions with line manager, and including overnight stays and associated travel where necessary. Maintain communications with line manager and update them where appropriate. Supervise the induction, training and work of work experience placements and volunteers to ensure the smooth running of the office and the grant-making/management process. Deputise for the Impact Manager where appropriate. Are you the right Candidate? The successful candidate will have: Evidence of working with the voluntary sector. Experience of using Windows based software and the ability to work with a database information system. Experience of presenting to a variety of audiences. A demonstrable understanding of the current voluntary and statutory sectors. Excellent relationship building, communication and interpersonal skills. Ability to organise and prioritise workload, with the ability to work quickly and effectively to tight deadlines. Able to work flexibly, positively and autonomously in a small and often remotely located team. Ability to work as part of a team. Aligned to the values of the BBC and BBC CiN. About the BBC The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk. We don't focus simply on what we do - we also care how we do it. Our values and the way we behave are important to us. Read about them here Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential. We want to attract the broadest range of talented people to be part of the BBC - whether that's to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles . click apply for full job details
May 01, 2024
Full time
Package Description Job Reference: 14699 Band: C Location: London (Home/Office - Hybrid) Contract: Continuing, Full-time. Salary: £26,500 - £33,500 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights. London Weighting may be applicable for this role. We're happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage. Excellent career progression - the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation. Unrivalled training and development opportunities - our in-house Academy hosts a wide range of internal and external courses and certification. Benefits - We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more Job Introduction BBC Children in Need exists to make a positive difference to the lives of disadvantaged children and young people across the UK. This role supports our mission to focus on funding inspiring ideas that provide effective and sustainable positive change for disadvantaged children and young people in the UK. The successful applicant will play a significant role in the Greater London to meet the aims of the charity. You will be managing a geographical area and grant portfolio, working with local and national stakeholders to facilitate the development and delivery of solutions for change for children and young people. Reporting into the Impact Manager, the Impact Officer will be the first point of contact for existing and newly funded organisations and will manage a grant portfolio and geographical patch. You will be integral to the grant making process and will provide support for these processes within the wider Impact Team. Alongside this you will play a key part in supporting the BBC Children in Need Appeal and this includes acting as a point of contact across the voluntary and community sector and for key stakeholders throughout the BBC, across the BBC Children in Need fundraising community and beyond. The successful candidate will have experience in grant making, working within the voluntary sector, or children and young people spheres. You will have an understanding of the current voluntary and statutory sectors, across Greater London. Your excellent relationship building and interpersonal skills will allow you to communicate appropriately with people of all types and at all levels. The ability to organise a large workload and to work quickly but calmly to tight deadlines is critical. Main Responsibilities Grant Making To ensure that our external interface is of the highest standard with all stakeholders including potential applicants, applicants, grantees and fundraisers. To provide effective promotion, outreach and development support to potential grant applicants through a variety of means. To advise on enquiries from grant applicants/recipients and ensure appropriate feedback to unsuccessful applicants. To support and deliver the grant application and grant process. To make recommendations on decisions for grants, based on standard processes. Responsible for analysing the application and grant portfolio for trends, quality and scope, and providing feedback on findings to colleagues and committee as appropriate. To contribute to BBC CiN's learning and evaluation activities to build up knowledge from grant-making. In conjunction with Impact Manager, and as appropriate, support and manage the recruitment, induction, training and support of committee to maintain a skilled, well-informed and diverse team. Grant management To provide follow up on grant issues and take responsibility for a proportion of the active grant portfolio, ensuring that grants are reported on in a timely manner and providing staff commentary on the reports. Actively seek to identify and manage risks and learning in the grant portfolio, including investigating problems that may arise with specific grants, referring up as needed. Develop deeper relationships, including through project visits to contribute to and share BBC CiN's knowledge and learning. Demonstrate a relational approach in grant management activity, which supports effective outcomes for children, young people and the wider sector. Undertake contact, including through project visits, with grant recipients with a view to monitoring, assessing and discussing progress. Actively explore feedback regarding BBC CiN's approach and processes to support a continuous improvement approach. Provide input at BBC CiN training seminars, convening events and similar activities for grant applicants and recipients. External liaison and relationships Identify good practice in the work that BBC CiN funds with children and young people and support sharing of it with others in the field. Regularly provide updates on designated area to both shape and inform the Regional plan. Build relationships and a local profile for BBC CiN and foster good relationships with local voluntary and statutory organisations and other funders in the Region. Initiate, organise and support BBC CiN's influencing activities as required, based on learning from grant-making/management. To actively support the engagement of children, young people and those with lived experience in the work of the impact team, in line with agreed initiatives and the Impact Strategy and Business Plan. Take initiative in undertaking development work with groups where appropriate. Work with colleagues across the organisation to help deliver strategic initiatives. BBC liaison and BBC CiN Appeal Generate press material and work with the BBC CiN press and PR team on enquiries. Liaise with BBC production and other colleagues about the Appeal, promoting good working relationships and assisting in identifying material for television, radio and online stories. Liaise with and provide support to fundraising volunteers, organisations and others who contribute to the Appeal, both pre and post-Appeal in the Region. Coordinate and support a wide range of Regional Appeal activities and events, including appropriate support for outside broadcasts or other events as required, in line with agreed business requirements; and support the deployment of voluntary effort as needed. Other Attend and contribute to one-to-one and team staff meetings/reviews as required, including meetings/performance review sessions with line manager, and including overnight stays and associated travel where necessary. Maintain communications with line manager and update them where appropriate. Supervise the induction, training and work of work experience placements and volunteers to ensure the smooth running of the office and the grant-making/management process. Deputise for the Impact Manager where appropriate. Are you the right Candidate? The successful candidate will have: Evidence of working with the voluntary sector. Experience of using Windows based software and the ability to work with a database information system. Experience of presenting to a variety of audiences. A demonstrable understanding of the current voluntary and statutory sectors. Excellent relationship building, communication and interpersonal skills. Ability to organise and prioritise workload, with the ability to work quickly and effectively to tight deadlines. Able to work flexibly, positively and autonomously in a small and often remotely located team. Ability to work as part of a team. Aligned to the values of the BBC and BBC CiN. About the BBC The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk. We don't focus simply on what we do - we also care how we do it. Our values and the way we behave are important to us. Read about them here Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential. We want to attract the broadest range of talented people to be part of the BBC - whether that's to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles . click apply for full job details
Your new company This prestigious London Local Authority with a large regional jurisdiction over both the City of London and the county of Greater London is looking for an interim and immediate, 6-month Director level EA to support to the Chief Officer & Director, the Deputy Director and Head of Strategy. Based in the City this is a hybrid working role. Your new role To organise diaries and 'bring forward folders' in an efficient and effective manner, balancing/prioritising demands of various parties, in consultation where necessary with the Heads of Office and Charities Business Manager, recommending schedules to ensure appropriate time is allocated to meetings and appointments To maintain an overview of priorities and key work for the department and corporate charitable and philanthropic activities to ensure important issues are raised with the Charities Business Manager, or where necessary with the relevant senior manager and to actively advise the Director or other senior officers as appropriate of imminent external or internal deadlines or other relevant matters as appropriate. To manage correspondence, including a high level of email traffic, prioritising issues and identifying and, where appropriate, instructing colleagues within the team to address, ensuring enquiries in relation to the charitable and philanthropic work of the department and the Organisation are responded to in a timely and appropriate manner. To compose individual correspondence to Members and external stakeholders, in consultation with the Head of Office & Charities Business Manager where appropriate, to include gathering information and undertaking research as necessary. To plan and undertake various administrative projects for the Director as required in support of the department and corporate charitable and philanthropic activities, strategies and policies, and which may be of a confidential or sensitive nature. To work with the initiators of events, such as seminars, learning events and annual dinners, and with Communications colleagues and other departments in relation to charitable and philanthropic activities: to develop guest lists and undertake planning visits where appropriate, overseeing and coordinating arrangements and supporting and advising guests as necessary To undertake detailed research in relation to potential external partners and to prepare and provide background reports and briefing papers for Members, the Director and senior managers in order that they are fully briefed prior to external meetings. To organise and maintain appropriate electronic systems of information, instigating and implementing improvements or devising and managing new systems in accordance with Departmental procedures and GDPR requirements as necessary. To manage the arrangements for senior level internal and external meetings, drafting agendas, determining appropriate paperwork and documentation, writing papers and taking minutes, and ensuring actions are progressed as appropriate in accordance with organisational priorities. To be the first point of contact in person or by telephone for the Director and senior management team for internal stakeholders, including Members, Chief Officers and other Senior Officers within the Organisation, and external stakeholders, including senior dignitaries and other high-level persons or officials, and to communicate effectively with all parties. To arrange general meetings, appointments, lunches etc. as required providing refreshments where appropriate or when requested. To organise travel arrangements for the Directors and the senior management team, ensuring appropriate travel documentation and itineraries are provided and any specific travel requirements are met. To work with colleagues across the organisation to plan and organise the logistical arrangements associated with apprenticeships, graduate placements and work experience opportunities ensuring there are suitable local induction processes in place within the team What you'll need to succeed This role requires an experienced PA/EA with proven skills in high level support and stakeholder management. The successful candidate will need to be confident and not afraid to manage upwards. What you'll get in return A busy role within an exciting and developing environment, this is a chance to work with a friendly and supportive team in 6 month position. Central location in the City - the role holder will be expected to be in around 2 or 3 days out of 5 in a hybrid working model. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Sep 18, 2022
Full time
Your new company This prestigious London Local Authority with a large regional jurisdiction over both the City of London and the county of Greater London is looking for an interim and immediate, 6-month Director level EA to support to the Chief Officer & Director, the Deputy Director and Head of Strategy. Based in the City this is a hybrid working role. Your new role To organise diaries and 'bring forward folders' in an efficient and effective manner, balancing/prioritising demands of various parties, in consultation where necessary with the Heads of Office and Charities Business Manager, recommending schedules to ensure appropriate time is allocated to meetings and appointments To maintain an overview of priorities and key work for the department and corporate charitable and philanthropic activities to ensure important issues are raised with the Charities Business Manager, or where necessary with the relevant senior manager and to actively advise the Director or other senior officers as appropriate of imminent external or internal deadlines or other relevant matters as appropriate. To manage correspondence, including a high level of email traffic, prioritising issues and identifying and, where appropriate, instructing colleagues within the team to address, ensuring enquiries in relation to the charitable and philanthropic work of the department and the Organisation are responded to in a timely and appropriate manner. To compose individual correspondence to Members and external stakeholders, in consultation with the Head of Office & Charities Business Manager where appropriate, to include gathering information and undertaking research as necessary. To plan and undertake various administrative projects for the Director as required in support of the department and corporate charitable and philanthropic activities, strategies and policies, and which may be of a confidential or sensitive nature. To work with the initiators of events, such as seminars, learning events and annual dinners, and with Communications colleagues and other departments in relation to charitable and philanthropic activities: to develop guest lists and undertake planning visits where appropriate, overseeing and coordinating arrangements and supporting and advising guests as necessary To undertake detailed research in relation to potential external partners and to prepare and provide background reports and briefing papers for Members, the Director and senior managers in order that they are fully briefed prior to external meetings. To organise and maintain appropriate electronic systems of information, instigating and implementing improvements or devising and managing new systems in accordance with Departmental procedures and GDPR requirements as necessary. To manage the arrangements for senior level internal and external meetings, drafting agendas, determining appropriate paperwork and documentation, writing papers and taking minutes, and ensuring actions are progressed as appropriate in accordance with organisational priorities. To be the first point of contact in person or by telephone for the Director and senior management team for internal stakeholders, including Members, Chief Officers and other Senior Officers within the Organisation, and external stakeholders, including senior dignitaries and other high-level persons or officials, and to communicate effectively with all parties. To arrange general meetings, appointments, lunches etc. as required providing refreshments where appropriate or when requested. To organise travel arrangements for the Directors and the senior management team, ensuring appropriate travel documentation and itineraries are provided and any specific travel requirements are met. To work with colleagues across the organisation to plan and organise the logistical arrangements associated with apprenticeships, graduate placements and work experience opportunities ensuring there are suitable local induction processes in place within the team What you'll need to succeed This role requires an experienced PA/EA with proven skills in high level support and stakeholder management. The successful candidate will need to be confident and not afraid to manage upwards. What you'll get in return A busy role within an exciting and developing environment, this is a chance to work with a friendly and supportive team in 6 month position. Central location in the City - the role holder will be expected to be in around 2 or 3 days out of 5 in a hybrid working model. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk