Contracts and Exports Coordinator To provide professional service to all internal and external customers, assisting in the processing and management of Sales Contracts to ensure the day to day organisation and co-ordination and undertaking of the company's contracted sales workload is conducted efficiently, accurately and in line with Company Procedures whilst maintaining company integrated compliance systems and Compliance to external regulations. Responsibilities • Review and enter compliant contracts and orders into Company MRP System • Generate required compliant Shipping documentation, coordinate and manage shipments to completion. • Generate, authorise and submit compliant customer invoices in a timely manner. Provide assistance to the Finance Team in obtaining payment where required. • Conveying expected delivery schedules to customers as required, working closely with other departments to ensure expectations are communicated and met. • Oversee the UK MoD processes, shipments and payment claims, including maintaining payment records, producing 650 forms and monitoring deliveries to ensure swift payment • To ensure all activities carried out are compliant with company procedures and external regulations. • Assist with effective functioning of the administrative and commercial activities within the Contracts & Export Department • Maintain the internal compliance systems with the Contracts & Export Team to ensure full compliance with UK Government Export Procedures, HMRC Import Procedures and the Quality Management System. • Maintain Sales Order and Output records to assist in Company target projection • Maintain Departmental Procedures to ensure best practice, continuous improvements and procedural waste is reduced. • Ensure Contract Files are kept fully up to date and that the proper departmental records are maintained • Qualifications/Key Attributes/Knowledge • The ability to thrive and work under pressure in a busy and deadline driven team • Exceptional attention to detail • Excellent organisational and interpersonal skills • Self-driven and customer oriented • Excellent communication skills • Good time management with prioritisation and planning skills • Enthusiastic, flexible and consistent with a strong team work attitude • Established Customer Service Skills • Previous administration in a sales order processing or contract management environment • The ability to understand and adhere to legislation and compliance regulations. • Familiar with navigating Terms and Conditions of Contracts • Knowledge of UK Ministry of Defense (MOD) Procedures • Demonstrated knowledge and experience of International Trade, Exporting and shipping. • Experience of working within the Defence Sector and/or a Manufacturing organisaton This is a temp contract for a year with a view to go permanent at the end of this. 33 days holiday - Monday to Friday 37.5 hours. Office based due to the nature of the business. £26,000 (£15.46 an hour) What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
May 18, 2024
Seasonal
Contracts and Exports Coordinator To provide professional service to all internal and external customers, assisting in the processing and management of Sales Contracts to ensure the day to day organisation and co-ordination and undertaking of the company's contracted sales workload is conducted efficiently, accurately and in line with Company Procedures whilst maintaining company integrated compliance systems and Compliance to external regulations. Responsibilities • Review and enter compliant contracts and orders into Company MRP System • Generate required compliant Shipping documentation, coordinate and manage shipments to completion. • Generate, authorise and submit compliant customer invoices in a timely manner. Provide assistance to the Finance Team in obtaining payment where required. • Conveying expected delivery schedules to customers as required, working closely with other departments to ensure expectations are communicated and met. • Oversee the UK MoD processes, shipments and payment claims, including maintaining payment records, producing 650 forms and monitoring deliveries to ensure swift payment • To ensure all activities carried out are compliant with company procedures and external regulations. • Assist with effective functioning of the administrative and commercial activities within the Contracts & Export Department • Maintain the internal compliance systems with the Contracts & Export Team to ensure full compliance with UK Government Export Procedures, HMRC Import Procedures and the Quality Management System. • Maintain Sales Order and Output records to assist in Company target projection • Maintain Departmental Procedures to ensure best practice, continuous improvements and procedural waste is reduced. • Ensure Contract Files are kept fully up to date and that the proper departmental records are maintained • Qualifications/Key Attributes/Knowledge • The ability to thrive and work under pressure in a busy and deadline driven team • Exceptional attention to detail • Excellent organisational and interpersonal skills • Self-driven and customer oriented • Excellent communication skills • Good time management with prioritisation and planning skills • Enthusiastic, flexible and consistent with a strong team work attitude • Established Customer Service Skills • Previous administration in a sales order processing or contract management environment • The ability to understand and adhere to legislation and compliance regulations. • Familiar with navigating Terms and Conditions of Contracts • Knowledge of UK Ministry of Defense (MOD) Procedures • Demonstrated knowledge and experience of International Trade, Exporting and shipping. • Experience of working within the Defence Sector and/or a Manufacturing organisaton This is a temp contract for a year with a view to go permanent at the end of this. 33 days holiday - Monday to Friday 37.5 hours. Office based due to the nature of the business. £26,000 (£15.46 an hour) What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. Duties & Responsibilities Purpose As directed by the Operations Manager, coordinate with project management teams on request of personnel for all projects. Assist in managing the overall field support staff with the Operations Manager. Functions • In conjunction with Global Mobility, works on crew allocations based on an understanding of utilization, compliance, and competencies to match project requirements. • In conjunction with Global Mobility, ensures field personnel have a clear and effective journey management plan, managing the journey stages along the way and reacting in a timely manner to any variations. • Assist Operations Manager in evaluations of the field support staff by providing feedback on performance. • Coordinates with Training & Competency department to identify and provide all offshore personnel training, regulatory compliance, and competency. • Organizes teams in support of operational excellence initiatives as directed by Operations Manager. • Participates in all HSE, Quality and Operational Excellence initiatives. • Monitors crew profiles, work experience, and CVs of offshore personnel. Qualifications Qualifications (Requires Regional Variance) REQUIRED • High School Graduate • Three (3) years Oilfield experience to include at least one year of personnel logistics experience. • Strong working knowledge of MS Office applications. DESIRED • BS or BA Degree Closing Statement We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.
May 17, 2024
Full time
Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. Duties & Responsibilities Purpose As directed by the Operations Manager, coordinate with project management teams on request of personnel for all projects. Assist in managing the overall field support staff with the Operations Manager. Functions • In conjunction with Global Mobility, works on crew allocations based on an understanding of utilization, compliance, and competencies to match project requirements. • In conjunction with Global Mobility, ensures field personnel have a clear and effective journey management plan, managing the journey stages along the way and reacting in a timely manner to any variations. • Assist Operations Manager in evaluations of the field support staff by providing feedback on performance. • Coordinates with Training & Competency department to identify and provide all offshore personnel training, regulatory compliance, and competency. • Organizes teams in support of operational excellence initiatives as directed by Operations Manager. • Participates in all HSE, Quality and Operational Excellence initiatives. • Monitors crew profiles, work experience, and CVs of offshore personnel. Qualifications Qualifications (Requires Regional Variance) REQUIRED • High School Graduate • Three (3) years Oilfield experience to include at least one year of personnel logistics experience. • Strong working knowledge of MS Office applications. DESIRED • BS or BA Degree Closing Statement We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.
Mana Resourcing Ltd
Market Harborough, Leicestershire
JOB TITLE: Administrator - Logistics Department of Medical Company This is initially a six month fixed term contract - potential to become permanent The COMPANY Our Market Harborough based client is one of the world's preeminent organisations in their specialist field of designing and delivering turnkey health care facilities predominantly in the Third World. They have earned a deserved reputation for developing and delivering innovative solutions to complex social infrastructure challenges. They have achieved this by continually investing in a well trained and motivated workforce who are the key to their success. The ROLE The successful candidate, as part of the Purchasing and Logistics Team, will be responsible for data input and administration support to the Team. Duties will include; Data collection and consolidation Input project related data, such as shipping information and documents Maintain records for the logistics department Maintain supplier, customer and project/enquiry files Record delivery schedules and packing specifications from suppliers Processing of supplier invoices, Goods Received Notes (GRN), etc. General admin - including typing correspondence/reports, updating Excel spreadsheets, etc. The CANDIDATE Our client is looking for an experienced and enthusiastic Administrator possessing the following attributes to support the Logistics & Purchasing Team; Experience within a similar position Strong in Excel Confident communicator Good telephone manner skills Background of working in logistics admin is desirable but not essential Experience in liaising with suppliers Desire to build a career within a market leading organisation SALARY: 24,000 to 26,000 & Package LOCATION: Market Harborough This role is commutable from: Corby Desborough Rothwell Market Harborough Kettering Burton Latimer Moulton Wellingborough Stamford Oakham Melton Mowbray ALTERNATIVE JOB TITLES: Admin Assistant - Logistics, Logistics Administrator, Logistics Coordinator, Logistics Co-ordinator Mana Resourcing is a specialist recruitment company working within the Engineering, Sales, IT and Commercial sectors. We are established to service and support the recruitment requirements of modern businesses and candidates alike. INAND1
May 17, 2024
Full time
JOB TITLE: Administrator - Logistics Department of Medical Company This is initially a six month fixed term contract - potential to become permanent The COMPANY Our Market Harborough based client is one of the world's preeminent organisations in their specialist field of designing and delivering turnkey health care facilities predominantly in the Third World. They have earned a deserved reputation for developing and delivering innovative solutions to complex social infrastructure challenges. They have achieved this by continually investing in a well trained and motivated workforce who are the key to their success. The ROLE The successful candidate, as part of the Purchasing and Logistics Team, will be responsible for data input and administration support to the Team. Duties will include; Data collection and consolidation Input project related data, such as shipping information and documents Maintain records for the logistics department Maintain supplier, customer and project/enquiry files Record delivery schedules and packing specifications from suppliers Processing of supplier invoices, Goods Received Notes (GRN), etc. General admin - including typing correspondence/reports, updating Excel spreadsheets, etc. The CANDIDATE Our client is looking for an experienced and enthusiastic Administrator possessing the following attributes to support the Logistics & Purchasing Team; Experience within a similar position Strong in Excel Confident communicator Good telephone manner skills Background of working in logistics admin is desirable but not essential Experience in liaising with suppliers Desire to build a career within a market leading organisation SALARY: 24,000 to 26,000 & Package LOCATION: Market Harborough This role is commutable from: Corby Desborough Rothwell Market Harborough Kettering Burton Latimer Moulton Wellingborough Stamford Oakham Melton Mowbray ALTERNATIVE JOB TITLES: Admin Assistant - Logistics, Logistics Administrator, Logistics Coordinator, Logistics Co-ordinator Mana Resourcing is a specialist recruitment company working within the Engineering, Sales, IT and Commercial sectors. We are established to service and support the recruitment requirements of modern businesses and candidates alike. INAND1
ABI Electronics is looking to recruit a highly motivated, organised and enthusiastic Order Processing / Shipping Administrator based in Barnsley for an on-site, full-time position. About Us We are a leading supplier of sustainable test and measurement equipment as well as a renowned contract electronics manufacturer. ABI products are designed and manufactured at its premises in the UK and exported worldwide thanks to an active distribution network throughout Europe, Africa, the Americas, Asia and Australia. ABI is also the founder of the award-winning global sustainability initiative Repair Don t Waste. Key Responsibilities: Preparing all import, export and domestic shipping documentation ensuring that all customers orders are delivered on time and in full Delivering excellent service levels to both internal and external customers Candidate Requirements Candidates must be able to commute to ABI s main office in Dodworth, Barnsley and be able to work on site between the hours of 8:00am and 5:00pm Monday to Thursday and 8:00am and 12:00 noon Friday. Essential Skills: Shipping and export experience (UK and International), including temporary imports (IPR) Order processing experience using MRP systems Excellent attention to detail An organised person with the ability to work under pressure if required Good computer skills (MS Word, Excel, Outlook) Good communication skills, both verbal and written You are open and ready to learn from others, and you are aware that they may want to learn from you Desirable Skills: Experience logging and organising payments on SAGE Familiar with setting up payment requests using PayPal Speaking to customers and suppliers in person and over the phone Dealing with general office duties such as making travel arrangements for management or customers, booking meals for visitors attending training etc. Bonus Skills: Ability to speak a foreign language including but not limited to Spanish, German, Chinese or French Experience: Previous experience working within a similar role within the engineering or the manufacturing sector with exposure to dealing with international shipping Benefits: You will be working in a multicultural environment with minimal management overheads which means decisions are made quickly 23 days paid holidays per year plus public holidays with the opportunity to increase your entitlement over time Company pension scheme Sounds interesting? Click APPLY to send your CV for immediate consideration. Candidates with previous experience or job titles including; Purchasing Assistant, Sales Coordinator, Sales Administrator, Sales Order Administrator and Shipping / Logistics Administrator may also be considered for this role.
May 17, 2024
Full time
ABI Electronics is looking to recruit a highly motivated, organised and enthusiastic Order Processing / Shipping Administrator based in Barnsley for an on-site, full-time position. About Us We are a leading supplier of sustainable test and measurement equipment as well as a renowned contract electronics manufacturer. ABI products are designed and manufactured at its premises in the UK and exported worldwide thanks to an active distribution network throughout Europe, Africa, the Americas, Asia and Australia. ABI is also the founder of the award-winning global sustainability initiative Repair Don t Waste. Key Responsibilities: Preparing all import, export and domestic shipping documentation ensuring that all customers orders are delivered on time and in full Delivering excellent service levels to both internal and external customers Candidate Requirements Candidates must be able to commute to ABI s main office in Dodworth, Barnsley and be able to work on site between the hours of 8:00am and 5:00pm Monday to Thursday and 8:00am and 12:00 noon Friday. Essential Skills: Shipping and export experience (UK and International), including temporary imports (IPR) Order processing experience using MRP systems Excellent attention to detail An organised person with the ability to work under pressure if required Good computer skills (MS Word, Excel, Outlook) Good communication skills, both verbal and written You are open and ready to learn from others, and you are aware that they may want to learn from you Desirable Skills: Experience logging and organising payments on SAGE Familiar with setting up payment requests using PayPal Speaking to customers and suppliers in person and over the phone Dealing with general office duties such as making travel arrangements for management or customers, booking meals for visitors attending training etc. Bonus Skills: Ability to speak a foreign language including but not limited to Spanish, German, Chinese or French Experience: Previous experience working within a similar role within the engineering or the manufacturing sector with exposure to dealing with international shipping Benefits: You will be working in a multicultural environment with minimal management overheads which means decisions are made quickly 23 days paid holidays per year plus public holidays with the opportunity to increase your entitlement over time Company pension scheme Sounds interesting? Click APPLY to send your CV for immediate consideration. Candidates with previous experience or job titles including; Purchasing Assistant, Sales Coordinator, Sales Administrator, Sales Order Administrator and Shipping / Logistics Administrator may also be considered for this role.
On behalf of our client we have an exciting new opportunity to join a successful expanding company near Scunthorpe. The role of Sales and Logistics Coordinator is a varied and important part of the team for a major packaging manufacturer, based in Flixborough Exporting to circa 20 countries around the world, you will be a point of contact for our customers, taking orders and managing through to delivery and receipt of payment. You need to be a good communicator, talking constantly to the rest of our team to ensure we deliver exactly what the customer needs. You need to be very organised and detail conscious, and you need to represent the business to the outside world with confidence and enthusiasm. Roles and responsibilities: Processing customer orders accurately from end to end- receipt, stock availability, invoicing Responding to new customer enquiries and building strong relationships with existing customers Coordinate with carriers and freight forwarders Processing sales and purchase orders, delivery notes, invoices and any other necessary paperwork Facilitating tracking of packages Processing shipping paperwork, freight reviews, audits and damaged goods Maintaining customer files on SAP and related software Keep up to date product information files and customer pricing information Answering general office emails and calls as well as office admin roles such as filing, organising office supplies etc. Qualifications, skills and experience: Proficient on email, word and excel Experience with SAP desirable 3+ years experience working in a fast paced sales and logistics office environment and is capable of making quick decisions that are right for the company and the customer Good understanding of the transit of goods from overseas, import and export documentation Good understanding of shipping documentation, duty/VAT, commodity codes, HMRC, exchange rates etc. Brand ambassador who lives and breathes the company values Uses their own initiative and thrives in being able to work independently but can identify when support is required Excellent communication and customer care skills Excellent organisation and administration skills Be prepared to take on a variety of tasks Attention to detail Hours of work Monday-Friday 09:00-17:00 Apply on line , or forward a CV and cover letter to (url removed)
May 17, 2024
Full time
On behalf of our client we have an exciting new opportunity to join a successful expanding company near Scunthorpe. The role of Sales and Logistics Coordinator is a varied and important part of the team for a major packaging manufacturer, based in Flixborough Exporting to circa 20 countries around the world, you will be a point of contact for our customers, taking orders and managing through to delivery and receipt of payment. You need to be a good communicator, talking constantly to the rest of our team to ensure we deliver exactly what the customer needs. You need to be very organised and detail conscious, and you need to represent the business to the outside world with confidence and enthusiasm. Roles and responsibilities: Processing customer orders accurately from end to end- receipt, stock availability, invoicing Responding to new customer enquiries and building strong relationships with existing customers Coordinate with carriers and freight forwarders Processing sales and purchase orders, delivery notes, invoices and any other necessary paperwork Facilitating tracking of packages Processing shipping paperwork, freight reviews, audits and damaged goods Maintaining customer files on SAP and related software Keep up to date product information files and customer pricing information Answering general office emails and calls as well as office admin roles such as filing, organising office supplies etc. Qualifications, skills and experience: Proficient on email, word and excel Experience with SAP desirable 3+ years experience working in a fast paced sales and logistics office environment and is capable of making quick decisions that are right for the company and the customer Good understanding of the transit of goods from overseas, import and export documentation Good understanding of shipping documentation, duty/VAT, commodity codes, HMRC, exchange rates etc. Brand ambassador who lives and breathes the company values Uses their own initiative and thrives in being able to work independently but can identify when support is required Excellent communication and customer care skills Excellent organisation and administration skills Be prepared to take on a variety of tasks Attention to detail Hours of work Monday-Friday 09:00-17:00 Apply on line , or forward a CV and cover letter to (url removed)
Maintenance Coordinator / Repairs Administrator Macclesfield £29,047.81 Our client is a housing provider in Macclesfield with over 5000 properties across East Cheshire and the surrounding areas. They currently have an opportunity for a Maintenance Coordinator to join their team. You will work closely and collaboratively with colleagues across the Trust and externally to drive improvements and offer a first-class service to their customers handling repairs complaints and coordination of external contracts for the team. They can offer you: A minimum of 28 days holiday per year (plus bank holidays). An extra day off for your birthday A great pension scheme that's designed to suit your needs Flexible working hours and home working Access to their Health Cash Plan Training and development. Let us know where you want to get to and they'll help you get there. A focus on your wellbeing including health MOTs and events. A modern office with a friendly working environment To succeed in this role, you will need experience of working within a responsive repairs and/or planned repairs contract. You must have direct customer focused experience and have experience of solving complaints or complex queries. Their Values are at the core of everything they do, so they are looking for someone who's values agree with theirs and will embed these too! They value our people and care about their customers. It's an exciting time to join the Trust as they grow from strength to strength. Apply now!
May 17, 2024
Full time
Maintenance Coordinator / Repairs Administrator Macclesfield £29,047.81 Our client is a housing provider in Macclesfield with over 5000 properties across East Cheshire and the surrounding areas. They currently have an opportunity for a Maintenance Coordinator to join their team. You will work closely and collaboratively with colleagues across the Trust and externally to drive improvements and offer a first-class service to their customers handling repairs complaints and coordination of external contracts for the team. They can offer you: A minimum of 28 days holiday per year (plus bank holidays). An extra day off for your birthday A great pension scheme that's designed to suit your needs Flexible working hours and home working Access to their Health Cash Plan Training and development. Let us know where you want to get to and they'll help you get there. A focus on your wellbeing including health MOTs and events. A modern office with a friendly working environment To succeed in this role, you will need experience of working within a responsive repairs and/or planned repairs contract. You must have direct customer focused experience and have experience of solving complaints or complex queries. Their Values are at the core of everything they do, so they are looking for someone who's values agree with theirs and will embed these too! They value our people and care about their customers. It's an exciting time to join the Trust as they grow from strength to strength. Apply now!
Role : Logistics Coordinator Contract : Permanent Location : Leeds City Centre Salary : £24-27,000 per year Start Date : ASAP Are you a detail-oriented and enthusiastic individual looking for a new opportunity? Our client, a dynamic and forward-thinking organisation, is seeking a Logistics Coordinator to join their team in Leeds. As a Logistics Coordinator, you will play a crucial role in supporting a team of project managers who oversee multiple market research projects, with a special focus on product testing. Responsibilities: Take charge of organising the logistics of product trials, which includes unpacking, re-packing, and shipping trial products. Efficiently book couriers for both outbound and inbound shipments using an online system. Liaise with product testers to confirm dates for shipments. Maintain stock levels of packaging materials to ensure smooth operations. Handle payments for product testing participants. Keep track of equipment and stock by maintaining relevant trackers. Conduct quality checks of product testing respondents and provide participation reminders via telephone. You'll need to be prepared for lifting, carrying, and organising boxes and items as it will be part of your daily routine (don't worry, you'll receive relevant training). Assist the team with general administration duties as required. Requirements: Demonstrated collaborative teamwork and a strong "can-do" attitude. Excellent planning and organising capabilities. Strong customer relationship and communication skills, both written and verbal. Keen attention to detail. Proficiency in using MS Office. What's in it for you? Competitive salary ranging from £24,000 to £27,000 per year (depending on experience). Generous holiday package of 28 days, including Bank Holidays and your birthday off! Convenient city centre office location in Leeds. If you are ready to take on this exciting opportunity and be part of a feel-good organisation, apply now! We can't wait to hear from you. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Full time
Role : Logistics Coordinator Contract : Permanent Location : Leeds City Centre Salary : £24-27,000 per year Start Date : ASAP Are you a detail-oriented and enthusiastic individual looking for a new opportunity? Our client, a dynamic and forward-thinking organisation, is seeking a Logistics Coordinator to join their team in Leeds. As a Logistics Coordinator, you will play a crucial role in supporting a team of project managers who oversee multiple market research projects, with a special focus on product testing. Responsibilities: Take charge of organising the logistics of product trials, which includes unpacking, re-packing, and shipping trial products. Efficiently book couriers for both outbound and inbound shipments using an online system. Liaise with product testers to confirm dates for shipments. Maintain stock levels of packaging materials to ensure smooth operations. Handle payments for product testing participants. Keep track of equipment and stock by maintaining relevant trackers. Conduct quality checks of product testing respondents and provide participation reminders via telephone. You'll need to be prepared for lifting, carrying, and organising boxes and items as it will be part of your daily routine (don't worry, you'll receive relevant training). Assist the team with general administration duties as required. Requirements: Demonstrated collaborative teamwork and a strong "can-do" attitude. Excellent planning and organising capabilities. Strong customer relationship and communication skills, both written and verbal. Keen attention to detail. Proficiency in using MS Office. What's in it for you? Competitive salary ranging from £24,000 to £27,000 per year (depending on experience). Generous holiday package of 28 days, including Bank Holidays and your birthday off! Convenient city centre office location in Leeds. If you are ready to take on this exciting opportunity and be part of a feel-good organisation, apply now! We can't wait to hear from you. Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mana Resourcing Ltd
Market Harborough, Leicestershire
JOB TITLE: Administrator - Logistics Department of Medical Company This is initially a six month fixed term contract - potential to become permanent The COMPANY Our Market Harborough based client is one of the world's preeminent organisations in their specialist field of designing and delivering turnkey health care facilities predominantly in the Third World. They have earned a deserved reputation for developing and delivering innovative solutions to complex social infrastructure challenges. They have achieved this by continually investing in a well trained and motivated workforce who are the key to their success. The ROLE The successful candidate, as part of the Purchasing and Logistics Team, will be responsible for data input and administration support to the Team. Duties will include; Data collection and consolidation Input project related data, such as shipping information and documents Maintain records for the logistics department Maintain supplier, customer and project/enquiry files Record delivery schedules and packing specifications from suppliers Processing of supplier invoices, Goods Received Notes (GRN), etc. General admin - including typing correspondence/reports, updating Excel spreadsheets, etc. The CANDIDATE Our client is looking for an experienced and enthusiastic Administrator possessing the following attributes to support the Logistics & Purchasing Team; Experience within a similar position Strong in Excel Confident communicator Good telephone manner skills Background of working in logistics admin is desirable but not essential Experience in liaising with suppliers Desire to build a career within a market leading organisation SALARY: 24,000 to 26,000 & Package LOCATION: Market Harborough This role is commutable from: Corby Desborough Rothwell Market Harborough Kettering Burton Latimer Moulton Wellingborough Stamford Oakham Melton Mowbray ALTERNATIVE JOB TITLES: Admin Assistant - Logistics, Logistics Administrator, Logistics Coordinator, Logistics Co-ordinator Mana Resourcing is a specialist recruitment company working within the Engineering, Sales, IT and Commercial sectors. We are established to service and support the recruitment requirements of modern businesses and candidates alike. INAND1
May 17, 2024
Full time
JOB TITLE: Administrator - Logistics Department of Medical Company This is initially a six month fixed term contract - potential to become permanent The COMPANY Our Market Harborough based client is one of the world's preeminent organisations in their specialist field of designing and delivering turnkey health care facilities predominantly in the Third World. They have earned a deserved reputation for developing and delivering innovative solutions to complex social infrastructure challenges. They have achieved this by continually investing in a well trained and motivated workforce who are the key to their success. The ROLE The successful candidate, as part of the Purchasing and Logistics Team, will be responsible for data input and administration support to the Team. Duties will include; Data collection and consolidation Input project related data, such as shipping information and documents Maintain records for the logistics department Maintain supplier, customer and project/enquiry files Record delivery schedules and packing specifications from suppliers Processing of supplier invoices, Goods Received Notes (GRN), etc. General admin - including typing correspondence/reports, updating Excel spreadsheets, etc. The CANDIDATE Our client is looking for an experienced and enthusiastic Administrator possessing the following attributes to support the Logistics & Purchasing Team; Experience within a similar position Strong in Excel Confident communicator Good telephone manner skills Background of working in logistics admin is desirable but not essential Experience in liaising with suppliers Desire to build a career within a market leading organisation SALARY: 24,000 to 26,000 & Package LOCATION: Market Harborough This role is commutable from: Corby Desborough Rothwell Market Harborough Kettering Burton Latimer Moulton Wellingborough Stamford Oakham Melton Mowbray ALTERNATIVE JOB TITLES: Admin Assistant - Logistics, Logistics Administrator, Logistics Coordinator, Logistics Co-ordinator Mana Resourcing is a specialist recruitment company working within the Engineering, Sales, IT and Commercial sectors. We are established to service and support the recruitment requirements of modern businesses and candidates alike. INAND1
Are you a native/fluent Italian speaker with a passion for food? Our client are a small, family run Italian food wholesaler based in the heart of Southeast London, specialising in the import and distribution of high end Italian food and drink. We are looking for a Purchasing Coordinator who is a native or fluent Italian speaker. The role involves managing purchase orders, liaising with suppliers in Italy, and coordinating with transport companies to ensure timely delivery of goods. The successful candidate will also handle reporting and resolving any issues related to goods damaged in transit. Day to Day of the role: Send orders to suppliers, primarily in Italy, and monitor them to ensure timely delivery. Liaise with suppliers and transport companies to track shipments. Enter Purchase Orders and Invoices into Sage accounting software. Forward Shipping Instructions to transport companies. Verify receipt of items and address discrepancies by contacting suppliers. Resolve shipment errors with suppliers and transport companies. Maintain the supplier database, purchase records, and related documentation. Monitor stock levels to ensure inventory is maintained at appropriate levels. Liaise with warehouse staff to manage stock and inventory effectively. Handle customer orders, invoicing, and other sales-related tasks as needed. Required Skills & Qualifications: Experience with order processing and stock management. Proficiency in using Sage or similar accounting software. Strong organisational skills and attention to detail. Excellent communication skills for liaising with suppliers, transport companies, and customers. Ability to resolve discrepancies and shipment errors effectively. Capable of multitasking and managing various tasks simultaneously. Experience in maintaining databases and purchase records. This role is 100% office based, Monday to Friday from 07.00am - 15.00pm If you are a native or fluent Italian speaker with some purchasing administration experience then don't delay apply today.
May 17, 2024
Full time
Are you a native/fluent Italian speaker with a passion for food? Our client are a small, family run Italian food wholesaler based in the heart of Southeast London, specialising in the import and distribution of high end Italian food and drink. We are looking for a Purchasing Coordinator who is a native or fluent Italian speaker. The role involves managing purchase orders, liaising with suppliers in Italy, and coordinating with transport companies to ensure timely delivery of goods. The successful candidate will also handle reporting and resolving any issues related to goods damaged in transit. Day to Day of the role: Send orders to suppliers, primarily in Italy, and monitor them to ensure timely delivery. Liaise with suppliers and transport companies to track shipments. Enter Purchase Orders and Invoices into Sage accounting software. Forward Shipping Instructions to transport companies. Verify receipt of items and address discrepancies by contacting suppliers. Resolve shipment errors with suppliers and transport companies. Maintain the supplier database, purchase records, and related documentation. Monitor stock levels to ensure inventory is maintained at appropriate levels. Liaise with warehouse staff to manage stock and inventory effectively. Handle customer orders, invoicing, and other sales-related tasks as needed. Required Skills & Qualifications: Experience with order processing and stock management. Proficiency in using Sage or similar accounting software. Strong organisational skills and attention to detail. Excellent communication skills for liaising with suppliers, transport companies, and customers. Ability to resolve discrepancies and shipment errors effectively. Capable of multitasking and managing various tasks simultaneously. Experience in maintaining databases and purchase records. This role is 100% office based, Monday to Friday from 07.00am - 15.00pm If you are a native or fluent Italian speaker with some purchasing administration experience then don't delay apply today.
Office Angels are currently recruiting for a Senior Training Operations Coordinator for our client based in Crowthorne . Job Title: Senior Training Operations Coordinator Location: Crowthorne Salary: 25,000 - 30,000 per year About Our Client: Our client is an established training and consulting organisation specialising in matrix management, virtual teams, and finding purpose at work. With a global reach, they deliver training programmes through various mediums, including face-to-face sessions, interactive web seminars, and online learning. They cater to multinational companies and provide training to middle and senior-level managers. This is a remote role with a requirement to meet in the office twice a month. Responsibilities: As a Senior Training Operations Coordinator, you will play a vital role in ensuring the smooth execution of training programmes. Your responsibilities will include: Collaborating with Key Account Directors and Clients to understand programme requirements and coordinate successful delivery. Creating project plans to outline milestones, deliverables, and timelines for large-scale programmes. Coordinating with trainers, subject matter experts, and vendors to ensure all resources are prepared for programme delivery. Managing programme scheduling, including liaising with trainers and confirming schedules with Clients. Creating programme records in the internal system and ensuring end-to-end process documentation and achievement. Supporting pre-course work, diagnostics, and evaluations. Acting as the main point of contact for Clients, trainers, and internal stakeholders regarding training logistics. Communicating programme updates and maintaining positive relationships with stakeholders. Assisting in web seminars as a technical producer/producer. Reviewing programme evaluation and sharing insights with relevant stakeholders. Building online learning using existing digital resources. Coordinating printing and shipping of training materials. Providing support to the Training Operations Manager and Operations Team. Assisting in sales and marketing campaigns. Generating data and reports to enhance operations and programme practises. Providing ad hoc project support across the organisation. The ideal candidate: Previous experience as a Training Coordinator or Training Operations Coordinator in a corporate training or education setting. Strong organisational and project management skills. Excellent communication and interpersonal skills. Proactive problem-solving skills with a high level of accuracy. Knowledge of Microsoft Office 365 products and virtual platforms. Ability to multitask and prioritise effectively. Ability to work autonomously or in a team. Exposure to an international working environment. Experience with associate networks. Familiarity with Salesforce. Interest in data analysis and AI. How to apply: If you are interested in this position, please send your CV to Morgan Lay at (url removed) or alternatively please apply online. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Full time
Office Angels are currently recruiting for a Senior Training Operations Coordinator for our client based in Crowthorne . Job Title: Senior Training Operations Coordinator Location: Crowthorne Salary: 25,000 - 30,000 per year About Our Client: Our client is an established training and consulting organisation specialising in matrix management, virtual teams, and finding purpose at work. With a global reach, they deliver training programmes through various mediums, including face-to-face sessions, interactive web seminars, and online learning. They cater to multinational companies and provide training to middle and senior-level managers. This is a remote role with a requirement to meet in the office twice a month. Responsibilities: As a Senior Training Operations Coordinator, you will play a vital role in ensuring the smooth execution of training programmes. Your responsibilities will include: Collaborating with Key Account Directors and Clients to understand programme requirements and coordinate successful delivery. Creating project plans to outline milestones, deliverables, and timelines for large-scale programmes. Coordinating with trainers, subject matter experts, and vendors to ensure all resources are prepared for programme delivery. Managing programme scheduling, including liaising with trainers and confirming schedules with Clients. Creating programme records in the internal system and ensuring end-to-end process documentation and achievement. Supporting pre-course work, diagnostics, and evaluations. Acting as the main point of contact for Clients, trainers, and internal stakeholders regarding training logistics. Communicating programme updates and maintaining positive relationships with stakeholders. Assisting in web seminars as a technical producer/producer. Reviewing programme evaluation and sharing insights with relevant stakeholders. Building online learning using existing digital resources. Coordinating printing and shipping of training materials. Providing support to the Training Operations Manager and Operations Team. Assisting in sales and marketing campaigns. Generating data and reports to enhance operations and programme practises. Providing ad hoc project support across the organisation. The ideal candidate: Previous experience as a Training Coordinator or Training Operations Coordinator in a corporate training or education setting. Strong organisational and project management skills. Excellent communication and interpersonal skills. Proactive problem-solving skills with a high level of accuracy. Knowledge of Microsoft Office 365 products and virtual platforms. Ability to multitask and prioritise effectively. Ability to work autonomously or in a team. Exposure to an international working environment. Experience with associate networks. Familiarity with Salesforce. Interest in data analysis and AI. How to apply: If you are interested in this position, please send your CV to Morgan Lay at (url removed) or alternatively please apply online. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Our client is looking for a Logistics Co-ordinator for a contract position, located in Aberdeen (Hybrid Working). RESPONSIBILITIES The successful incumbent will be responsible for: Prepare the Projects /operations specific procedures for Shipping, Customs and packaging of Projects/operations materials Prepare the technical enquiry package for Shipping and Customs services Plan the Shipping and Customs activities with Project Material Manager and Expediting Department in case of Projects / operations material Plan the Shipping and Customs activities with Asset Management in case of Asset material Coordinate the Suppliers (Forwarders and/or Customs agents) with regard to the management of the transport of the goods, in accordance with the Transport Service Contract Documents Manage / prepare the documents required to the execution of the Shipping and Customs activities, such as import, export and transit of materials in accordance with Customs, port requirements and company procedures Ensure that necessary studies for abnormal cargoes, such as method statement, drawings, transport procedures, are available and distributed according to Projects / operations requirements Prepare shipping documents using software tools Provide Shipping and Customs reports in accordance with Projects / operations requirements Keep constantly up-to-date the budget of the Shipping and Customs service agreements Use SAP for the management of Shipping and Customs activities and ensure timely updating Prepare the Service Entry Sheet in accordance with Transport Service Contract Documents Ensure the retrievable archive of Shipping and Customs documents Support the material purchasing department to manage Shipping and Customs issues (choice of the INCOTERMS, etc.) Provide feedback information using software tools on Suppliers performances (Forwarders and/or Customs agents) RESPONSIBILITIES Previous experience in a similar logistics environment/role, however this is not essential as full training will be provided.
May 17, 2024
Seasonal
Our client is looking for a Logistics Co-ordinator for a contract position, located in Aberdeen (Hybrid Working). RESPONSIBILITIES The successful incumbent will be responsible for: Prepare the Projects /operations specific procedures for Shipping, Customs and packaging of Projects/operations materials Prepare the technical enquiry package for Shipping and Customs services Plan the Shipping and Customs activities with Project Material Manager and Expediting Department in case of Projects / operations material Plan the Shipping and Customs activities with Asset Management in case of Asset material Coordinate the Suppliers (Forwarders and/or Customs agents) with regard to the management of the transport of the goods, in accordance with the Transport Service Contract Documents Manage / prepare the documents required to the execution of the Shipping and Customs activities, such as import, export and transit of materials in accordance with Customs, port requirements and company procedures Ensure that necessary studies for abnormal cargoes, such as method statement, drawings, transport procedures, are available and distributed according to Projects / operations requirements Prepare shipping documents using software tools Provide Shipping and Customs reports in accordance with Projects / operations requirements Keep constantly up-to-date the budget of the Shipping and Customs service agreements Use SAP for the management of Shipping and Customs activities and ensure timely updating Prepare the Service Entry Sheet in accordance with Transport Service Contract Documents Ensure the retrievable archive of Shipping and Customs documents Support the material purchasing department to manage Shipping and Customs issues (choice of the INCOTERMS, etc.) Provide feedback information using software tools on Suppliers performances (Forwarders and/or Customs agents) RESPONSIBILITIES Previous experience in a similar logistics environment/role, however this is not essential as full training will be provided.
Responsibilities: The role is responsible for the administration of sales orders and facilitating the delivery logistics from Japan, Belgium or UK. Work closely with the Sales Team to provide relevant customer support within defined territories. Data: Inputting sales and purchase orders Maintaining customer, vendor, price, charges and other relevant data on the database Allocating correct stock to orders and managing lot (batch) numbers Assisting with consignment stock held at customer premises and maintaining records Uploading information and documents to customer purchasing systems Downloading and filing all backup documentation for the transaction in the system and ensuring there is complete set of records for every business transaction Inputting invoices from the logistics and warehouse companies Logistics coordination: Preparing a picking list and confirming delivery charges Sending shipping documents to customers in a timely manner Obtaining information for EU sales declarations from customers Continually communicating with logistic suppliers to expedite all deliveries Obtain and provide POD as required Manage the sample stock/Prepare and dispatch samples Administration: Responding to phone calls made to the company in a polite and helpful manner and re- directing to other staff, if appropriate Filing documents and ensuring everything is kept in order Maintaining mailing lists Assisting in the preparation for company meetings and events where required Skills: The role requires a person with attention to detail, accuracy in completing tasks Excellent people and communication skills Proficiency in Excel, Word and Outlook systems Flexibility and enthusiasm Experience with Microsoft Dynamics Navision or Dynamics 365 ERP system and knowledge of logistics essential Additional language skills are advantageous Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities. Please note: That no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
May 16, 2024
Full time
Responsibilities: The role is responsible for the administration of sales orders and facilitating the delivery logistics from Japan, Belgium or UK. Work closely with the Sales Team to provide relevant customer support within defined territories. Data: Inputting sales and purchase orders Maintaining customer, vendor, price, charges and other relevant data on the database Allocating correct stock to orders and managing lot (batch) numbers Assisting with consignment stock held at customer premises and maintaining records Uploading information and documents to customer purchasing systems Downloading and filing all backup documentation for the transaction in the system and ensuring there is complete set of records for every business transaction Inputting invoices from the logistics and warehouse companies Logistics coordination: Preparing a picking list and confirming delivery charges Sending shipping documents to customers in a timely manner Obtaining information for EU sales declarations from customers Continually communicating with logistic suppliers to expedite all deliveries Obtain and provide POD as required Manage the sample stock/Prepare and dispatch samples Administration: Responding to phone calls made to the company in a polite and helpful manner and re- directing to other staff, if appropriate Filing documents and ensuring everything is kept in order Maintaining mailing lists Assisting in the preparation for company meetings and events where required Skills: The role requires a person with attention to detail, accuracy in completing tasks Excellent people and communication skills Proficiency in Excel, Word and Outlook systems Flexibility and enthusiasm Experience with Microsoft Dynamics Navision or Dynamics 365 ERP system and knowledge of logistics essential Additional language skills are advantageous Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities. Please note: That no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
Wholesale Production Coordinator Leading Fashion Retailer - London - Full-time Unlimited holidays + flex hours An exciting opportunity has arisen for a Wholesale Production Coordinator with a leading young fashion brand! You will be managing the product life cycle from order placement through to delivery into customers. Joining their growing Production Team to secure timely and successful delivery to wholesale partners. Wholesale Production Coordinator Responsibilities: Negotiate delivery dates with factories, and coordinate raising POs. Accurately update and maintain PO information and shipment schedule. At order placement, work closely with Account Managers and Design team to review PP sample comments and packaging requirements. An understanding of each customer's supplier manual and ensure compliance working with suppliers. Track and update the shipping schedule and cross check packing lists. Liaise with wholesale teams for commercial decisions on any quality issues and delivery delays that may arise, levy penalties to factories. Quality check and measure the shipment samples against approved PP samples and specs. About you: Experience in working in a busy product-based production role. Experience working with factories/ suppliers based in the Far East. Strong organizational skills with the ability to prioritize. Proactive with problem solving skills and strong attention to detail. Excellent knowledge of Microsoft Office, in particular, Excel. Enthusiastic, self-confident and self-motivated. A passion for production. Outstanding Package: Up to 50 Work from Home Days a year. Unlimited Paid holiday! Enhanced Maternity pay. Flexi Time - start early/finish early or start late/finish late. Lots of company socials. A fun and happy working culture A fantasic opportunity for a Wholesale Production Coordinator to be part of an expanding fashion brand's dynamic team!
May 16, 2024
Full time
Wholesale Production Coordinator Leading Fashion Retailer - London - Full-time Unlimited holidays + flex hours An exciting opportunity has arisen for a Wholesale Production Coordinator with a leading young fashion brand! You will be managing the product life cycle from order placement through to delivery into customers. Joining their growing Production Team to secure timely and successful delivery to wholesale partners. Wholesale Production Coordinator Responsibilities: Negotiate delivery dates with factories, and coordinate raising POs. Accurately update and maintain PO information and shipment schedule. At order placement, work closely with Account Managers and Design team to review PP sample comments and packaging requirements. An understanding of each customer's supplier manual and ensure compliance working with suppliers. Track and update the shipping schedule and cross check packing lists. Liaise with wholesale teams for commercial decisions on any quality issues and delivery delays that may arise, levy penalties to factories. Quality check and measure the shipment samples against approved PP samples and specs. About you: Experience in working in a busy product-based production role. Experience working with factories/ suppliers based in the Far East. Strong organizational skills with the ability to prioritize. Proactive with problem solving skills and strong attention to detail. Excellent knowledge of Microsoft Office, in particular, Excel. Enthusiastic, self-confident and self-motivated. A passion for production. Outstanding Package: Up to 50 Work from Home Days a year. Unlimited Paid holiday! Enhanced Maternity pay. Flexi Time - start early/finish early or start late/finish late. Lots of company socials. A fun and happy working culture A fantasic opportunity for a Wholesale Production Coordinator to be part of an expanding fashion brand's dynamic team!
Groomfield Recruitment are happy to be recruiting on behalf our client based in Burton on Trent. We are looking for a diligent and skilled Purchasing Administrator for Asia & Europe to join our client's team. Competitive annual salary of 35,000 Opportunity to work with international suppliers A chance to be part of a dynamic purchasing team As a Purchasing Administrator, your duties will consist of: Process system-generated purchase orders and manage these orders effectively. Confirm and process sales contracts. Liaise with shipping and clearing agents. Work towards cost reductions and maintain system pricing. Manage supplier dispatch dates and ensure stock availability. Initiate contact with new suppliers abroad. Review supplier performance including on-time deliveries, pack quantities, and pricing. The ideal candidate for the Purchasing Administrator role should have: Strong team player skills. Excellent written and oral communication abilities. Good negotiation skills and a keen eye for detail. Commercial awareness and purchasing experience. Knowledge of shipping, imports, and exports contracts. Benefits: 20 floating days/bank holidays/Christmas week off/ Birthday off Pension scheme Free car parking If you are a team player with strong negotiating skills and a keen eye for detail, this purchasing administrator role could be the perfect opportunity to further your career. Apply now and take the next step in your purchasing career. If you have experience or interest in roles such as Procurement Specialist, Sourcing Specialist, Buying Specialist, Supply Chain Coordinator, or Import/Export Coordinator, this Purchaser role could be an excellent fit for you.
May 15, 2024
Full time
Groomfield Recruitment are happy to be recruiting on behalf our client based in Burton on Trent. We are looking for a diligent and skilled Purchasing Administrator for Asia & Europe to join our client's team. Competitive annual salary of 35,000 Opportunity to work with international suppliers A chance to be part of a dynamic purchasing team As a Purchasing Administrator, your duties will consist of: Process system-generated purchase orders and manage these orders effectively. Confirm and process sales contracts. Liaise with shipping and clearing agents. Work towards cost reductions and maintain system pricing. Manage supplier dispatch dates and ensure stock availability. Initiate contact with new suppliers abroad. Review supplier performance including on-time deliveries, pack quantities, and pricing. The ideal candidate for the Purchasing Administrator role should have: Strong team player skills. Excellent written and oral communication abilities. Good negotiation skills and a keen eye for detail. Commercial awareness and purchasing experience. Knowledge of shipping, imports, and exports contracts. Benefits: 20 floating days/bank holidays/Christmas week off/ Birthday off Pension scheme Free car parking If you are a team player with strong negotiating skills and a keen eye for detail, this purchasing administrator role could be the perfect opportunity to further your career. Apply now and take the next step in your purchasing career. If you have experience or interest in roles such as Procurement Specialist, Sourcing Specialist, Buying Specialist, Supply Chain Coordinator, or Import/Export Coordinator, this Purchaser role could be an excellent fit for you.
Job Title: Sourcing Specialist - Buying/Procurement Reporting operationally to the Project Director and functionally to the Sourcing Director, the job holder is responsible for managing, coordinating and reporting project Sourcing activities feeding the construction yards (Angola and Egypt), and will own the GFDS Procurement Plan and AVL. They will also ensure that contractual requirements from the Client are adhered to and be the Client interface on vendor contracting strategies and procurement reporting. The Sourcing Coordinator will support the achievement of project and business objectives through close engagement with the project Teams and Sourcing structure and logistic team. PRINCIPLE ACCOUNTABILITIES: • Track and report Direct Material Fulfilment against the Project Schedule, with particular focus on critical-path PO •s using a Top 10 list for each deliverable and Construction yard. • Populate and manage with weekly expediting a PO / Committed dates/ need dates tracker which clearly demonstrates actual progress versus plan. • Manage a standard progress report that highlights: " Key PO placements " Key supplier completions " Key delays and relevant roadblocks • Ensure buyer awareness and adherence to project and customer requirements during the tender process and procurement process, with particular focus on project AVL / ITP •s / Pre-production meetings and any other project specific requirements. • Liaison with the Project Planner and Site Material coordinator to maintain look-ahead reporting to give project and Sourcing regular visibility of fulfilment issues for critical-path items. • Coordinate with product lines (GFDS, Connections, PCS, SDS,) to ensure the timely procurement and delivery to sites of CPIs • Organise the shipment documentation and provide Logistic team with the instruction to timely transfer the materials to site • Assess impact of Engineering changes and errors, customer changes and VO •s, NCR •s / GRA •s and supplier concessions on critical path items. Highlight impact in progress report to Project Team. KEY JOB SPECIFIC SKILLS: • Good understanding of main Procurement processes. • Industry Legal Awareness • Commercial Awareness • Logistics procedures awareness • Risk Assessment: Understanding of key supply- related commercial risks and areas of opportunity and able to lead project risk review process and assessments. • PC Literate: Excel, Word, Outlook, Powerpoint KNOWLEDGE & EXPERIENCE: • Good understanding of site fabrication operations • Technical Product Knowledge: Understanding of subsea production systems • Self-motivated and energetic individual, able to work on own initiative • Willing and capable of working at a detailed level. • 5-10 years relevant experience in a Sourcing role • At least 3 years • experience within SPS&S Sourcing organization • Commercially and contractually aware with good communication, inter-personal and negotiation skills. • Strong leadership skills with proven capability of working in a matrix environment and of leading by influence. • Willing to take ownership of challenging situations and issues and drive effective closure. PERSONALITY: Amiable demeanour and a go-getter approach, Motivated, Meticulous, Great confidence No of Positions: 01 Working hours: Monday to Friday, 08.00 - 17.00 / 37.5 Hours per week ( Hybrid work: 1 Day in a week Work from home) Site: GBR-Nailsea Travelling local & Overseas: Frequency depending upon the business requirement Candidate Hourly Rate: •40 to 45 06 months contract (Potential to be extended depending on the business requirement) Interview Stage: 1st round MS teams and 2nd round face to face
May 15, 2024
Contractor
Job Title: Sourcing Specialist - Buying/Procurement Reporting operationally to the Project Director and functionally to the Sourcing Director, the job holder is responsible for managing, coordinating and reporting project Sourcing activities feeding the construction yards (Angola and Egypt), and will own the GFDS Procurement Plan and AVL. They will also ensure that contractual requirements from the Client are adhered to and be the Client interface on vendor contracting strategies and procurement reporting. The Sourcing Coordinator will support the achievement of project and business objectives through close engagement with the project Teams and Sourcing structure and logistic team. PRINCIPLE ACCOUNTABILITIES: • Track and report Direct Material Fulfilment against the Project Schedule, with particular focus on critical-path PO •s using a Top 10 list for each deliverable and Construction yard. • Populate and manage with weekly expediting a PO / Committed dates/ need dates tracker which clearly demonstrates actual progress versus plan. • Manage a standard progress report that highlights: " Key PO placements " Key supplier completions " Key delays and relevant roadblocks • Ensure buyer awareness and adherence to project and customer requirements during the tender process and procurement process, with particular focus on project AVL / ITP •s / Pre-production meetings and any other project specific requirements. • Liaison with the Project Planner and Site Material coordinator to maintain look-ahead reporting to give project and Sourcing regular visibility of fulfilment issues for critical-path items. • Coordinate with product lines (GFDS, Connections, PCS, SDS,) to ensure the timely procurement and delivery to sites of CPIs • Organise the shipment documentation and provide Logistic team with the instruction to timely transfer the materials to site • Assess impact of Engineering changes and errors, customer changes and VO •s, NCR •s / GRA •s and supplier concessions on critical path items. Highlight impact in progress report to Project Team. KEY JOB SPECIFIC SKILLS: • Good understanding of main Procurement processes. • Industry Legal Awareness • Commercial Awareness • Logistics procedures awareness • Risk Assessment: Understanding of key supply- related commercial risks and areas of opportunity and able to lead project risk review process and assessments. • PC Literate: Excel, Word, Outlook, Powerpoint KNOWLEDGE & EXPERIENCE: • Good understanding of site fabrication operations • Technical Product Knowledge: Understanding of subsea production systems • Self-motivated and energetic individual, able to work on own initiative • Willing and capable of working at a detailed level. • 5-10 years relevant experience in a Sourcing role • At least 3 years • experience within SPS&S Sourcing organization • Commercially and contractually aware with good communication, inter-personal and negotiation skills. • Strong leadership skills with proven capability of working in a matrix environment and of leading by influence. • Willing to take ownership of challenging situations and issues and drive effective closure. PERSONALITY: Amiable demeanour and a go-getter approach, Motivated, Meticulous, Great confidence No of Positions: 01 Working hours: Monday to Friday, 08.00 - 17.00 / 37.5 Hours per week ( Hybrid work: 1 Day in a week Work from home) Site: GBR-Nailsea Travelling local & Overseas: Frequency depending upon the business requirement Candidate Hourly Rate: •40 to 45 06 months contract (Potential to be extended depending on the business requirement) Interview Stage: 1st round MS teams and 2nd round face to face
JOB TITLE: Administrator - Logistics Department of Medical CompanyThis is initially a six month fixed term contract - potential to become permanentThe COMPANYOur Market Harborough based client is one of the world's preeminent organisations in their specialist field of designing and delivering turnkey health care facilities predominantly in the Third World. They have earned a deserved reputation for developing and delivering innovative solutions to complex social infrastructure challenges. They have achieved this by continually investing in a well trained and motivated workforce who are the key to their success.The ROLEThe successful candidate, as part of the Purchasing and Logistics Team, will be responsible for data input and administration support to the Team. Duties will include; Data collection and consolidation Input project related data, such as shipping information and documents Maintain records for the logistics department Maintain supplier, customer and project/enquiry files Record delivery schedules and packing specifications from suppliers Processing of supplier invoices, Goods Received Notes (GRN), etc. General admin - including typing correspondence/reports, updating Excel spreadsheets, etc. The CANDIDATEOur client is looking for an experienced and enthusiastic Administrator possessing the following attributes to support the Logistics & Purchasing Team; Experience within a similar position Strong in Excel Confident communicator Good telephone manner skills Background of working in logistics admin is desirable but not essential Experience in liaising with suppliers Desire to build a career within a market leading organisationSALARY: £24,000 to £26,000 & PackageLOCATION: Market HarboroughThis role is commutable from:CorbyDesboroughRothwellMarket HarboroughKetteringBurton LatimerMoultonWellingboroughStamfordOakhamMelton MowbrayALTERNATIVE JOB TITLES: Admin Assistant - Logistics, Logistics Administrator, Logistics Coordinator, Logistics Co-ordinator Mana Resourcing is a specialist recruitment company working within the Engineering, Sales, IT and Commercial sectors. We are established to service and support the recruitment requirements of modern businesses and candidates alike.INAND1
May 15, 2024
Full time
JOB TITLE: Administrator - Logistics Department of Medical CompanyThis is initially a six month fixed term contract - potential to become permanentThe COMPANYOur Market Harborough based client is one of the world's preeminent organisations in their specialist field of designing and delivering turnkey health care facilities predominantly in the Third World. They have earned a deserved reputation for developing and delivering innovative solutions to complex social infrastructure challenges. They have achieved this by continually investing in a well trained and motivated workforce who are the key to their success.The ROLEThe successful candidate, as part of the Purchasing and Logistics Team, will be responsible for data input and administration support to the Team. Duties will include; Data collection and consolidation Input project related data, such as shipping information and documents Maintain records for the logistics department Maintain supplier, customer and project/enquiry files Record delivery schedules and packing specifications from suppliers Processing of supplier invoices, Goods Received Notes (GRN), etc. General admin - including typing correspondence/reports, updating Excel spreadsheets, etc. The CANDIDATEOur client is looking for an experienced and enthusiastic Administrator possessing the following attributes to support the Logistics & Purchasing Team; Experience within a similar position Strong in Excel Confident communicator Good telephone manner skills Background of working in logistics admin is desirable but not essential Experience in liaising with suppliers Desire to build a career within a market leading organisationSALARY: £24,000 to £26,000 & PackageLOCATION: Market HarboroughThis role is commutable from:CorbyDesboroughRothwellMarket HarboroughKetteringBurton LatimerMoultonWellingboroughStamfordOakhamMelton MowbrayALTERNATIVE JOB TITLES: Admin Assistant - Logistics, Logistics Administrator, Logistics Coordinator, Logistics Co-ordinator Mana Resourcing is a specialist recruitment company working within the Engineering, Sales, IT and Commercial sectors. We are established to service and support the recruitment requirements of modern businesses and candidates alike.INAND1
Overview Weatherford is a leading global energy services company. Our world-class experts partner with customers to optimize their resources and realize the full potential of their assets. Across our operating locations, including manufacturing, research and development, service, and training facilities, operators choose us for strategic solutions that add efficiency, flexibility, and responsibility to any energy operation. We are focused on technology development, digital solutions, and defining our footprint in the new energy space. Our ability to provide integrated solutions across our segments will be critical to growth in our core operations and the energy transition. Energy producers face unique challenges every day, so it is our job to create solutions that enhance safety, streamline operations, and sustain uptime to meet or exceed their targets. We operate across the global energy landscape employing some of the best diverse talent in the industry. At Weatherford, we understand the value each individual brings to the table. We celebrate diversity in all its forms and are immensely proud of our workforce. We invite you to join our passionate, talented, world-class team. When you join Weatherford, you instantly feel connected to something bigger - a community that is grounded by our core values and driven to create innovative solutions for our customers. We celebrate each other's successes, grow together, and learn from each other constantly. Individually, we are impressive. Together, we are unstoppable. We are One Weatherford. Weatherford offers competitive compensation, a comprehensive benefits program and provides you a challenging and enriching career path, with a healthy balance of structure and flexibility to chart your own course. Weatherford is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Responsibilities Job Purpose The Radiation Safety Officer (RSO) is responsible for the execution of Weatherford's global radiation strategy, supporting, advising and monitoring the implementation and compliance with the company's radiation protection standard. The RSO will help ensure local regulatory compliance (IRR17, EASR18, EPR16, CDG09), acting as liaison and advisor for all radiation protection / security matters including interfacing with Government agencies & competent authorities (HSE, SEPA, EA, ONR & Police), customers, vendors, procurement, assets & inventory departments and in country / Geozone QHSSE. Ensuring alignment with Weatherford's Management System (OEPS). The role is responsible for implementing and maintaining local procedures and work instructions to ensure they promote practices that include the safe usage of radioactive material in accordance with the philosophy of keeping exposure to employees and members of the public As Low As Reasonably Practicable (ALARP). Acts as the facilities custodian of regulatory required paperwork. As and when required, will support and help maintain compliance for additional hazardous materials utilised within the business (Lithium Batteries & Explosives). Duties and Responsibilities SAFETY & COMPLIANCE Maintains safety and service quality as first priorities when working across all areas of the business. Where required in the case of non-conformance, exercises 'Stop Work Authority' to suspend operations involving radioactive materials. Maintains the highest standards of corporate & local governance ensuring that all activities are carried out ethically and in compliance with company policies, relevant laws, regulations, standards and industry practices. Supports the Legal, Facilities, Compliance and Assurance departments as required. Ensure compliance with any additional trade compliance laws for specific radioactive material or device that has dual use purposes (ex. Pulsed Neutron Generator). Ensuring the completion of a Root Cause Analysis for all Radiation incidents/exposures in facility/Field Operations of responsibility. OPERATIONAL CAPABILITY Manage and co-ordinate the Radiation Protection Program to ensure compliance to Weatherford standards and local regulations in the facility/field operations under their jurisdiction, ensuring any potential improvements or other required changes are communicated to the Global QHSE team. Develop, implement and maintain local radiation protection procedures and/or management plans as necessary to fulfil regulatory or client requirements. Ensuring Local Rules, work instructions, risk assessments and safe work practices (control of exposure) are in place for personnel working with radioactive material. Maintain, renew and update all licenses and permits pertaining to the use, storage or transportation of radioactive material with full traceability. Ensure that licensed radioactive material in the company's possession or used by the company is limited to those specified in the license. Ensure the terms and conditions of the applicable Radiation licenses are met and the required reports/records, such as personnel authorisation, exposure, inventory, surveys and usage records, etc. are periodically reviewed for accuracy and compliance with regulations and license conditions. Implement, monitor and maintain records of the radiation training program for employees. Maintain the leak test program and/or supervise leak testing of sealed sources as applicable. Procure and maintain radiation survey instruments, establishing and maintaining and up to date instrument calibration program, ensuring they are capable of detecting type of radiation used or handled within the facility or any field operations. Ensure radioactive materials (RAM) source inventory file is available for all RAM in the facility, with full traceability from cradle to grave. Administer the radiation dosimeter program for the facility/Field Operations of responsibility, including setting the local procedure for handling female radiation workers, per the local regulations. Ensure proper disposal of Radioactive Material as per country / district regulatory requirements, with the approved vendor as per company's Supply Chain procedure / standard. Ensure all records are maintained from cradle to grave. Maintain security standards in line with Police (CTSA) recommendations and the radiation standard at the facility/field operations of responsibility. Ensure security risk assessments are conducted for all storage operations, usage and transportation of RAM. Ensure vendors providing services and products relating to Radioactive materials are vetted using Weatherford standards for approved supplier. Act as the contact for all domestic, international imports and exports for the facility of responsibility and develop facility specific radioactive material shipping procedure. This includes preparation, packaging and completing dangerous goods transportation paperwork (ADR/IATA /IMDG certified). Conduct regular facility/field site inspections/audits to validate compliance to company operational excellence & Standards and local legislative requirements. Audit facility/field operations radiation emergency response & contingency plans and implement changes to improve overall emergency response management. Assist and lead the investigation of facility/field operations radiation related incidents, in conjunction with local authority and the appropriate business unit/product line within Weatherford. Supports the Country HazMat manager in conducting legislative assessments to determine gaps between local legislation and Weatherford's standards, recorded in Management of Change (MOC). Perform any other duties commensurate with the job scope as directed by the Country & Global HazMat mangers. CLIENT COMMUNICATION Act as liaison with local regulatory bodies for audits & notification requirements, this includes interfacing with government agencies, customers, vendors, trade compliance, logistics, other local country management and employees. Liaise with the appointed RPA for guidance on compliance with regulations and annual audit. To provide internal and external (authorities) reports/notifications to time and quality. PEOPLE MANAGEMENT & DEVELOPMENT Follow up with the business unit leaders with the identified BU radiation training implementation for all identified radiation employees. VISION & LEADERSHIP Endeavour to lead by example , actively inspire and produce momentum for employees to follow suit. Qualifications Required 2 years' experience in Oil & gas industry. Radiation Protection Supervisor (RPS) trained. Ability to communicate, both verbally and in writing (English) Understanding of IRR17 requirements Able to communicate at senior manager level. Good computer skills The physical ability to immediately respond to emergency situations. Preferred University Degree. Lead Auditor qualified. 3+ years as Health & Safety Coordinator or Business Unit (Radiation Safety Officer / RPS) Proven ability to communicate with Government authorities. Leadership skills and the ability to influence across multiple product lines. . click apply for full job details
May 15, 2024
Full time
Overview Weatherford is a leading global energy services company. Our world-class experts partner with customers to optimize their resources and realize the full potential of their assets. Across our operating locations, including manufacturing, research and development, service, and training facilities, operators choose us for strategic solutions that add efficiency, flexibility, and responsibility to any energy operation. We are focused on technology development, digital solutions, and defining our footprint in the new energy space. Our ability to provide integrated solutions across our segments will be critical to growth in our core operations and the energy transition. Energy producers face unique challenges every day, so it is our job to create solutions that enhance safety, streamline operations, and sustain uptime to meet or exceed their targets. We operate across the global energy landscape employing some of the best diverse talent in the industry. At Weatherford, we understand the value each individual brings to the table. We celebrate diversity in all its forms and are immensely proud of our workforce. We invite you to join our passionate, talented, world-class team. When you join Weatherford, you instantly feel connected to something bigger - a community that is grounded by our core values and driven to create innovative solutions for our customers. We celebrate each other's successes, grow together, and learn from each other constantly. Individually, we are impressive. Together, we are unstoppable. We are One Weatherford. Weatherford offers competitive compensation, a comprehensive benefits program and provides you a challenging and enriching career path, with a healthy balance of structure and flexibility to chart your own course. Weatherford is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Responsibilities Job Purpose The Radiation Safety Officer (RSO) is responsible for the execution of Weatherford's global radiation strategy, supporting, advising and monitoring the implementation and compliance with the company's radiation protection standard. The RSO will help ensure local regulatory compliance (IRR17, EASR18, EPR16, CDG09), acting as liaison and advisor for all radiation protection / security matters including interfacing with Government agencies & competent authorities (HSE, SEPA, EA, ONR & Police), customers, vendors, procurement, assets & inventory departments and in country / Geozone QHSSE. Ensuring alignment with Weatherford's Management System (OEPS). The role is responsible for implementing and maintaining local procedures and work instructions to ensure they promote practices that include the safe usage of radioactive material in accordance with the philosophy of keeping exposure to employees and members of the public As Low As Reasonably Practicable (ALARP). Acts as the facilities custodian of regulatory required paperwork. As and when required, will support and help maintain compliance for additional hazardous materials utilised within the business (Lithium Batteries & Explosives). Duties and Responsibilities SAFETY & COMPLIANCE Maintains safety and service quality as first priorities when working across all areas of the business. Where required in the case of non-conformance, exercises 'Stop Work Authority' to suspend operations involving radioactive materials. Maintains the highest standards of corporate & local governance ensuring that all activities are carried out ethically and in compliance with company policies, relevant laws, regulations, standards and industry practices. Supports the Legal, Facilities, Compliance and Assurance departments as required. Ensure compliance with any additional trade compliance laws for specific radioactive material or device that has dual use purposes (ex. Pulsed Neutron Generator). Ensuring the completion of a Root Cause Analysis for all Radiation incidents/exposures in facility/Field Operations of responsibility. OPERATIONAL CAPABILITY Manage and co-ordinate the Radiation Protection Program to ensure compliance to Weatherford standards and local regulations in the facility/field operations under their jurisdiction, ensuring any potential improvements or other required changes are communicated to the Global QHSE team. Develop, implement and maintain local radiation protection procedures and/or management plans as necessary to fulfil regulatory or client requirements. Ensuring Local Rules, work instructions, risk assessments and safe work practices (control of exposure) are in place for personnel working with radioactive material. Maintain, renew and update all licenses and permits pertaining to the use, storage or transportation of radioactive material with full traceability. Ensure that licensed radioactive material in the company's possession or used by the company is limited to those specified in the license. Ensure the terms and conditions of the applicable Radiation licenses are met and the required reports/records, such as personnel authorisation, exposure, inventory, surveys and usage records, etc. are periodically reviewed for accuracy and compliance with regulations and license conditions. Implement, monitor and maintain records of the radiation training program for employees. Maintain the leak test program and/or supervise leak testing of sealed sources as applicable. Procure and maintain radiation survey instruments, establishing and maintaining and up to date instrument calibration program, ensuring they are capable of detecting type of radiation used or handled within the facility or any field operations. Ensure radioactive materials (RAM) source inventory file is available for all RAM in the facility, with full traceability from cradle to grave. Administer the radiation dosimeter program for the facility/Field Operations of responsibility, including setting the local procedure for handling female radiation workers, per the local regulations. Ensure proper disposal of Radioactive Material as per country / district regulatory requirements, with the approved vendor as per company's Supply Chain procedure / standard. Ensure all records are maintained from cradle to grave. Maintain security standards in line with Police (CTSA) recommendations and the radiation standard at the facility/field operations of responsibility. Ensure security risk assessments are conducted for all storage operations, usage and transportation of RAM. Ensure vendors providing services and products relating to Radioactive materials are vetted using Weatherford standards for approved supplier. Act as the contact for all domestic, international imports and exports for the facility of responsibility and develop facility specific radioactive material shipping procedure. This includes preparation, packaging and completing dangerous goods transportation paperwork (ADR/IATA /IMDG certified). Conduct regular facility/field site inspections/audits to validate compliance to company operational excellence & Standards and local legislative requirements. Audit facility/field operations radiation emergency response & contingency plans and implement changes to improve overall emergency response management. Assist and lead the investigation of facility/field operations radiation related incidents, in conjunction with local authority and the appropriate business unit/product line within Weatherford. Supports the Country HazMat manager in conducting legislative assessments to determine gaps between local legislation and Weatherford's standards, recorded in Management of Change (MOC). Perform any other duties commensurate with the job scope as directed by the Country & Global HazMat mangers. CLIENT COMMUNICATION Act as liaison with local regulatory bodies for audits & notification requirements, this includes interfacing with government agencies, customers, vendors, trade compliance, logistics, other local country management and employees. Liaise with the appointed RPA for guidance on compliance with regulations and annual audit. To provide internal and external (authorities) reports/notifications to time and quality. PEOPLE MANAGEMENT & DEVELOPMENT Follow up with the business unit leaders with the identified BU radiation training implementation for all identified radiation employees. VISION & LEADERSHIP Endeavour to lead by example , actively inspire and produce momentum for employees to follow suit. Qualifications Required 2 years' experience in Oil & gas industry. Radiation Protection Supervisor (RPS) trained. Ability to communicate, both verbally and in writing (English) Understanding of IRR17 requirements Able to communicate at senior manager level. Good computer skills The physical ability to immediately respond to emergency situations. Preferred University Degree. Lead Auditor qualified. 3+ years as Health & Safety Coordinator or Business Unit (Radiation Safety Officer / RPS) Proven ability to communicate with Government authorities. Leadership skills and the ability to influence across multiple product lines. . click apply for full job details
JOB DESCRIPTION To manage all aspects of material control, co-ordination, purchasing and expediting for Apache Assets/Platforms and ensure compliance with all relevant company & industry safety regulations. To be part of a multi-skilled service operation that can deliver the core platform logistic and service requirements including deck operations, and any required helideck operations and ER support. 3 weeks on 3 weeks off rotation. Currently required for sick cover. First trip will be mobilising the 11th April •Management and control of materials & logistics. Work with Deck Team Leader to pre-plan for vessel arrival and ensure in-coming materials are effectively distributed, and off-going materials back loaded. Ensure operational priorities are identified and materials expedited. •Ensure that all equipment and materials arrive on the platform with the appropriate documentation. •Portable temporary equipment & hired equipment to be distributed to the OSM or relevant responsible party •Distribute cargo manifest information to consignees (update materials issued log) •Update SAP as required to ensure accuracy of data and material status. •Ensure backload equipment and materials are manifested with correct documentation, SAP Material Master/Project numbers and correct vendors address. Highlight High-Cost Rental Equipment where appropriate. •Maintain RSR register for tracking of materials backloaded for overhaul/repairs •Source and purchase stock equipment and consumables as per min stock replenishment policy and as advised by Operations Team Leaders. •Maintain platform stores management system including stock control, issues, receipts and order tracking. •Focal point for Material Master additions & amendments in liaison with Aberdeen Materials. •Liaise with both onshore and offshore personnel to prioritise out bound shipments to the installation. •Maintain & distribute the supply vessel lookahead and Maintain the 48hrs and 24hr load-out notification lists •Administrate the Air-freight request system •Handling of dangerous goods by air & sea, ensuring the company is fully compliant with waste management legislation. •Ensure that purchases are made as per the Procurement processes and delivery dates details issued to the supplier. •Complete regular stock audits of materials, spares, hired/ temporary equipment held on the platform. Re-order stock quantities as appropriate •Expedite the return of hired equipment (to minimise costs) •Maintain platform lube & seal oil stocks and gas cylinder registers. Complete weekly stock checks to maintain correct stock levels •Maintain an auditable procurement system for the asset. DESIRED QUALITIES / QUALIFICATIONS •Strong SAP knowledge and previous SAP experience •Well-developed communication and organisational skills •Team Player •Proactive •Operationally and customer focused •Effective time management •Self-motivated •Ability to work under pressure •Reliable •Focuses on attention to detail •Knowledgeable in Microsoft Office: Excel, Word and PowerPoint •Good general knowledge of offshore equipment Mandatory Training /Certification Basic: •FOET w/ CA EBS •MIST •OGUK Medical Materials & Logistics: •Dangerous Goods by Sea and Air Certification
May 15, 2024
Full time
JOB DESCRIPTION To manage all aspects of material control, co-ordination, purchasing and expediting for Apache Assets/Platforms and ensure compliance with all relevant company & industry safety regulations. To be part of a multi-skilled service operation that can deliver the core platform logistic and service requirements including deck operations, and any required helideck operations and ER support. 3 weeks on 3 weeks off rotation. Currently required for sick cover. First trip will be mobilising the 11th April •Management and control of materials & logistics. Work with Deck Team Leader to pre-plan for vessel arrival and ensure in-coming materials are effectively distributed, and off-going materials back loaded. Ensure operational priorities are identified and materials expedited. •Ensure that all equipment and materials arrive on the platform with the appropriate documentation. •Portable temporary equipment & hired equipment to be distributed to the OSM or relevant responsible party •Distribute cargo manifest information to consignees (update materials issued log) •Update SAP as required to ensure accuracy of data and material status. •Ensure backload equipment and materials are manifested with correct documentation, SAP Material Master/Project numbers and correct vendors address. Highlight High-Cost Rental Equipment where appropriate. •Maintain RSR register for tracking of materials backloaded for overhaul/repairs •Source and purchase stock equipment and consumables as per min stock replenishment policy and as advised by Operations Team Leaders. •Maintain platform stores management system including stock control, issues, receipts and order tracking. •Focal point for Material Master additions & amendments in liaison with Aberdeen Materials. •Liaise with both onshore and offshore personnel to prioritise out bound shipments to the installation. •Maintain & distribute the supply vessel lookahead and Maintain the 48hrs and 24hr load-out notification lists •Administrate the Air-freight request system •Handling of dangerous goods by air & sea, ensuring the company is fully compliant with waste management legislation. •Ensure that purchases are made as per the Procurement processes and delivery dates details issued to the supplier. •Complete regular stock audits of materials, spares, hired/ temporary equipment held on the platform. Re-order stock quantities as appropriate •Expedite the return of hired equipment (to minimise costs) •Maintain platform lube & seal oil stocks and gas cylinder registers. Complete weekly stock checks to maintain correct stock levels •Maintain an auditable procurement system for the asset. DESIRED QUALITIES / QUALIFICATIONS •Strong SAP knowledge and previous SAP experience •Well-developed communication and organisational skills •Team Player •Proactive •Operationally and customer focused •Effective time management •Self-motivated •Ability to work under pressure •Reliable •Focuses on attention to detail •Knowledgeable in Microsoft Office: Excel, Word and PowerPoint •Good general knowledge of offshore equipment Mandatory Training /Certification Basic: •FOET w/ CA EBS •MIST •OGUK Medical Materials & Logistics: •Dangerous Goods by Sea and Air Certification
Pertemps Dudley West Brom Perms
West Bromwich, West Midlands
We are excited to be recruiting a Sales Order and Billing Coordinator to support a manufacturing company based in on the outskirts of Oldbury/West Bromwich. As the Sales Order and Billing Coordinator, you will be responsible for overseeing and managing the various Sales and Service orders whilst ensuring they are completed in a timely and accurate manner. Your role will provide essential support to the UK and Ireland Direct business in providing efficient and Proactive management of all orders and day-to-day core activities to drive exceptional results across the business. The main duties will be: Take full responsibility for the processing of all orders. Regularly review departmental progresses against strategic targets as well as focusing on streamlining processes, identifying any ideas for improvement or change Report on order book activity through regular management meetings when required and regularly update all key business stake holders i.e. invoicing status, management, freeze updates etc. Liaise day-to-day with all internal teams to ensure accuracy of billing. Provide an outstanding level of customer service. Assist in maintaining and building effective and profitable relationships with key customers, acting as an in-house point of contact working with the various departments. Maintain regular contact with customers to ensure a good working relationship. Support and assist the sales departments with website sales enquiries. Communicate to the customer and/or various departments, information related to product availability and delivery. Receive, process, progress and monitor purchase orders and to maintain data related to all orders and their status. Liaise with finance to confirm payments terms and to negate risk to the business. Obtain and maintain all shipping documents to comply with international trading procedures. Raise credits and arrange returns where applicable and forward paperwork to customer. Process Warranties and arrange for replacement items to be despatched to customer. Be responsible for identifying sales revenue risks/opportunities on a weekly basis to management teams. Pursue outstanding debt by telephone and written communication. Liaise with other departments to gain knowledge and understanding when problem solving. Deliver support to colleagues, working as a team providing cover for other team members when necessary. Any other duties deemed appropriate within the scope of the role and in-line with skills and experience. What We Are Looking For Experience in sales order processing and sales operations. Ability to work well under pressure and meet deadline Some with excellent communication, and interpersonal abilities. Someone who is proficient in using Microsoft Office Suite and customer relationship management (CRM) software. Someone with strong organisational and multitasking skills. Ability to work well in a team environment and independently as needed. In return we will provide full support and training and the opportunity to move into a hybrid working environment after successful probation is completed.
May 15, 2024
Full time
We are excited to be recruiting a Sales Order and Billing Coordinator to support a manufacturing company based in on the outskirts of Oldbury/West Bromwich. As the Sales Order and Billing Coordinator, you will be responsible for overseeing and managing the various Sales and Service orders whilst ensuring they are completed in a timely and accurate manner. Your role will provide essential support to the UK and Ireland Direct business in providing efficient and Proactive management of all orders and day-to-day core activities to drive exceptional results across the business. The main duties will be: Take full responsibility for the processing of all orders. Regularly review departmental progresses against strategic targets as well as focusing on streamlining processes, identifying any ideas for improvement or change Report on order book activity through regular management meetings when required and regularly update all key business stake holders i.e. invoicing status, management, freeze updates etc. Liaise day-to-day with all internal teams to ensure accuracy of billing. Provide an outstanding level of customer service. Assist in maintaining and building effective and profitable relationships with key customers, acting as an in-house point of contact working with the various departments. Maintain regular contact with customers to ensure a good working relationship. Support and assist the sales departments with website sales enquiries. Communicate to the customer and/or various departments, information related to product availability and delivery. Receive, process, progress and monitor purchase orders and to maintain data related to all orders and their status. Liaise with finance to confirm payments terms and to negate risk to the business. Obtain and maintain all shipping documents to comply with international trading procedures. Raise credits and arrange returns where applicable and forward paperwork to customer. Process Warranties and arrange for replacement items to be despatched to customer. Be responsible for identifying sales revenue risks/opportunities on a weekly basis to management teams. Pursue outstanding debt by telephone and written communication. Liaise with other departments to gain knowledge and understanding when problem solving. Deliver support to colleagues, working as a team providing cover for other team members when necessary. Any other duties deemed appropriate within the scope of the role and in-line with skills and experience. What We Are Looking For Experience in sales order processing and sales operations. Ability to work well under pressure and meet deadline Some with excellent communication, and interpersonal abilities. Someone who is proficient in using Microsoft Office Suite and customer relationship management (CRM) software. Someone with strong organisational and multitasking skills. Ability to work well in a team environment and independently as needed. In return we will provide full support and training and the opportunity to move into a hybrid working environment after successful probation is completed.
Sales & Customer Service Coordinator Leeds, LS7 2AW office based free parking Salary circa £11.50 ph dependent on experience Full Time flexibility offered Our client are one of the UK's leading suppliers of Washroom, Cleaning and Janitorial Products. Due to company growth, they are now looking for a Sales & Customer Service Coordinator, where you will be at the heart of their operations ensuring smooth logistics and exceptional customer satisfaction. Responsibilities but not limited to: Parcel Management: Verify manifests to ensure timely delivery of parcels. Address any delivery issues promptly by contacting customers or senders and arranging redelivery. Coordinate with Parcel Force for updates on stalled parcels. Add daily orders to Parcel Force for efficient processing. Purchase Order Management: Assign tracking numbers Organise tracking information into relevant folders before invoicing. Update portal with tracking numbers and email tracking imports orders daily. Manage invoicing, including writing invoice numbers and verifying prices. Customer Interaction and Sales Support: Efficiently handle incoming calls, directing them to the appropriate person or taking messages. Process purchase orders from customers promptly and assist with product inquiries and pricing. Support sales calls with relevant information and assistance. Email Correspondence: Respond to customer and company emails promptly and professionally. Direct emails to the appropriate recipient, ensuring efficient communication. Personal Assistant and Marketing Duties: Assist in managing the workload by scheduling meetings and reminders. Prepare necessary documents for meetings, including PDFs and price lists. Update website and create social media presence Shipping Logistics: Request shipping quotes via email and maintain a log in Excel. Coordinate shipping documents with relevant shipping companies. Monitor and update ETA's, noting any delays promptly. Who we are looking for:- Excellent communication skills with a customer-focused attitude Strong organisational skills and attention to detail Previous experience within a sales environment converting opportunities into transactions Problem-solving skills with the ability to address delivery issues, handle customer complaints, and find solutions to logistical challenges in a timely manner. Proficient in Microsoft Office Good time management Marketing experience particularly around social media platforms desirable Interested? please submit your updated CV and a cover letter outlining your suitability for the role. INDLS
May 15, 2024
Full time
Sales & Customer Service Coordinator Leeds, LS7 2AW office based free parking Salary circa £11.50 ph dependent on experience Full Time flexibility offered Our client are one of the UK's leading suppliers of Washroom, Cleaning and Janitorial Products. Due to company growth, they are now looking for a Sales & Customer Service Coordinator, where you will be at the heart of their operations ensuring smooth logistics and exceptional customer satisfaction. Responsibilities but not limited to: Parcel Management: Verify manifests to ensure timely delivery of parcels. Address any delivery issues promptly by contacting customers or senders and arranging redelivery. Coordinate with Parcel Force for updates on stalled parcels. Add daily orders to Parcel Force for efficient processing. Purchase Order Management: Assign tracking numbers Organise tracking information into relevant folders before invoicing. Update portal with tracking numbers and email tracking imports orders daily. Manage invoicing, including writing invoice numbers and verifying prices. Customer Interaction and Sales Support: Efficiently handle incoming calls, directing them to the appropriate person or taking messages. Process purchase orders from customers promptly and assist with product inquiries and pricing. Support sales calls with relevant information and assistance. Email Correspondence: Respond to customer and company emails promptly and professionally. Direct emails to the appropriate recipient, ensuring efficient communication. Personal Assistant and Marketing Duties: Assist in managing the workload by scheduling meetings and reminders. Prepare necessary documents for meetings, including PDFs and price lists. Update website and create social media presence Shipping Logistics: Request shipping quotes via email and maintain a log in Excel. Coordinate shipping documents with relevant shipping companies. Monitor and update ETA's, noting any delays promptly. Who we are looking for:- Excellent communication skills with a customer-focused attitude Strong organisational skills and attention to detail Previous experience within a sales environment converting opportunities into transactions Problem-solving skills with the ability to address delivery issues, handle customer complaints, and find solutions to logistical challenges in a timely manner. Proficient in Microsoft Office Good time management Marketing experience particularly around social media platforms desirable Interested? please submit your updated CV and a cover letter outlining your suitability for the role. INDLS