We have a fantastic opportunity for a Build Administrator to join our team at Vistry South East, at our Caterham office. As our Build Administrator you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and developments. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Educated to GCSE standard or equivalent in Maths and English Experience of working in an office environment Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook Able to work with a high degree of accuracy Excellent organizational skills and able to prioritise workload to acheive deadlines Ability to communicate with colleagues of varying seniority Be able to work well as part of a team and able to use own initiative when required Willingness to learn and develop skills and knowledge More about the Build Administrator role Collate weekly time sheet data on master spreadsheet, and check all timesheets have been sent to the payroll department within agreed timescales Collate daily labour figures for all sites Process incoming and outgoing post Produce letters, reports, memos as required using Microsoft Office packages Answer the telephone, record and distribute messages accordingly Process and deal with invoices in a timely manner, as instructed by Build Secretary Provide support to all site-based personnel to ensure the smooth running of the developments Order PPE, workwear and stationery items Arrange and support meetings and events, and arrange accommodation as required Maintain an accurate and efficient filing and archive system Assist with administering sickness and holiday absence and report to the payroll department as required Support the Build Secretary in maintaining the department training matrix Be familiar with the Company's health, safety and environmental policy Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
May 02, 2024
Full time
We have a fantastic opportunity for a Build Administrator to join our team at Vistry South East, at our Caterham office. As our Build Administrator you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and developments. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Agile working possible Up to 33 days annual leave plus bank holidays Private Healthcare Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Educated to GCSE standard or equivalent in Maths and English Experience of working in an office environment Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook Able to work with a high degree of accuracy Excellent organizational skills and able to prioritise workload to acheive deadlines Ability to communicate with colleagues of varying seniority Be able to work well as part of a team and able to use own initiative when required Willingness to learn and develop skills and knowledge More about the Build Administrator role Collate weekly time sheet data on master spreadsheet, and check all timesheets have been sent to the payroll department within agreed timescales Collate daily labour figures for all sites Process incoming and outgoing post Produce letters, reports, memos as required using Microsoft Office packages Answer the telephone, record and distribute messages accordingly Process and deal with invoices in a timely manner, as instructed by Build Secretary Provide support to all site-based personnel to ensure the smooth running of the developments Order PPE, workwear and stationery items Arrange and support meetings and events, and arrange accommodation as required Maintain an accurate and efficient filing and archive system Assist with administering sickness and holiday absence and report to the payroll department as required Support the Build Secretary in maintaining the department training matrix Be familiar with the Company's health, safety and environmental policy Finally, let's tell you a bit more about us At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do. We're proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We're also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we're making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
Job Title: Administrative Assistant Location : Durham Salary: Competitive Job Type: Permanent, Full Time About Us: Clive Owen LLP is one of the largest independent firms in the Northeast. With integrity and excellence at our core, our innovative use of technology and operations allows us to provide first-class service to our clients. About The Role: This role is based in the Durham office, and you will work as part of an established administrative team, with a range of knowledge and experience. Your role will report to the PA/Secretary, and you will be involved in providing administrative support to clients and all departments across the partnership to ensure a professional, consistent, and excellent administration service is provided to all stakeholders. A typical day in the life of an Administrator Assistant: Answer incoming calls, directing the calls as appropriate and taking and passing on messages to the relevant person if the call cannot be answered Meet and greet clients on arrival Make refreshments for visitors, order lunches, clear crockery from meeting rooms after use, and wipe the tables down Scan incoming and outgoing post, filing in VC, and distribute incoming post to the relevant department Assist with kitchen duties as required Prepare and frank outgoing post Accept deliveries, put stock away, and liaise with the relevant department as required Undertake administration tasks including producing letters, arranging meetings, booking meeting rooms, scanning correspondence in VC including books and records, and binding documents Undertake portal publishing, chasing any outstanding portal documents, scanning and ensuring all relevant documents are filed appropriately, and assisting with any portal queries Send bank letter requests and client-verified transaction requests on Circit Send Confirmation statement cover letters Complete large mail merges as required Produce engagement letters, chase outstanding engagement letters, and update Connect Submit accounts to Companies House, processing of signed accounts and uploading documents into MyWorkPapers Assist with ordering stationery and office supplies as and when required and keeping the Finance department aware of costs What are we looking for: Proven administration experience Exceptional organisational skills Have excellent written and verbal communication skills and be confident speaking to clients and colleagues face to face, over the telephone, and by email The ability to check work for accuracy and have good attention to detail Be able to demonstrate your initiative to solve problems Be flexible and proactive in managing multiple priorities Excellent IT skills, including working knowledge of Outlook, Word, and Excel Benefits: Agile Working - hybrid working, Nine Day Fortnight, Flexible Working Time off in lieu - up to and including Assistant Managers can claim additional time worked above their contracted hours Employer Contribution Pension Scheme - starting at 4% and matched up to 5%. Can be done as salary sacrifice to earn 50% of employer's national insurance savings Death in Service - insured benefit available to colleagues in the pension scheme up to the age of 75 Flexible annual leave - buy up to 5 days holiday per year through a salary sacrifice scheme Private Health Insurance - available through Vitality, to be paid directly by employees at a discounted rate Professional membership fees - full financial reimbursement for professional subscriptions, including student membership Enhanced maternity, paternity and adoption pay - support available for all colleagues Qualifications - full financial support for all qualifications Well-being Support - employee Assistance Programme available 24/7. A Well-being Support Team is available to provide support. Financial Well-being support is available from HSBC. Kaido is a health and well-being app It would be desirable if you have Business Administration NVQ L3 or have undertaken a business administration apprenticeship or the equivalent. It would be also beneficial if you had experience working in an accountancy practice in an administrative role along with experience of use of using Virtual Cabinet or a similar document management system. Please click the APPLY button to submit your CV for this role. Candidates with relevant experience or job titles of Administrative Assistant, Office Assistant, Office Administrator, Executive Assistant, Personal Assistant, Receptionist, Secretary, or similar roles may also be considered for this position.
May 01, 2024
Full time
Job Title: Administrative Assistant Location : Durham Salary: Competitive Job Type: Permanent, Full Time About Us: Clive Owen LLP is one of the largest independent firms in the Northeast. With integrity and excellence at our core, our innovative use of technology and operations allows us to provide first-class service to our clients. About The Role: This role is based in the Durham office, and you will work as part of an established administrative team, with a range of knowledge and experience. Your role will report to the PA/Secretary, and you will be involved in providing administrative support to clients and all departments across the partnership to ensure a professional, consistent, and excellent administration service is provided to all stakeholders. A typical day in the life of an Administrator Assistant: Answer incoming calls, directing the calls as appropriate and taking and passing on messages to the relevant person if the call cannot be answered Meet and greet clients on arrival Make refreshments for visitors, order lunches, clear crockery from meeting rooms after use, and wipe the tables down Scan incoming and outgoing post, filing in VC, and distribute incoming post to the relevant department Assist with kitchen duties as required Prepare and frank outgoing post Accept deliveries, put stock away, and liaise with the relevant department as required Undertake administration tasks including producing letters, arranging meetings, booking meeting rooms, scanning correspondence in VC including books and records, and binding documents Undertake portal publishing, chasing any outstanding portal documents, scanning and ensuring all relevant documents are filed appropriately, and assisting with any portal queries Send bank letter requests and client-verified transaction requests on Circit Send Confirmation statement cover letters Complete large mail merges as required Produce engagement letters, chase outstanding engagement letters, and update Connect Submit accounts to Companies House, processing of signed accounts and uploading documents into MyWorkPapers Assist with ordering stationery and office supplies as and when required and keeping the Finance department aware of costs What are we looking for: Proven administration experience Exceptional organisational skills Have excellent written and verbal communication skills and be confident speaking to clients and colleagues face to face, over the telephone, and by email The ability to check work for accuracy and have good attention to detail Be able to demonstrate your initiative to solve problems Be flexible and proactive in managing multiple priorities Excellent IT skills, including working knowledge of Outlook, Word, and Excel Benefits: Agile Working - hybrid working, Nine Day Fortnight, Flexible Working Time off in lieu - up to and including Assistant Managers can claim additional time worked above their contracted hours Employer Contribution Pension Scheme - starting at 4% and matched up to 5%. Can be done as salary sacrifice to earn 50% of employer's national insurance savings Death in Service - insured benefit available to colleagues in the pension scheme up to the age of 75 Flexible annual leave - buy up to 5 days holiday per year through a salary sacrifice scheme Private Health Insurance - available through Vitality, to be paid directly by employees at a discounted rate Professional membership fees - full financial reimbursement for professional subscriptions, including student membership Enhanced maternity, paternity and adoption pay - support available for all colleagues Qualifications - full financial support for all qualifications Well-being Support - employee Assistance Programme available 24/7. A Well-being Support Team is available to provide support. Financial Well-being support is available from HSBC. Kaido is a health and well-being app It would be desirable if you have Business Administration NVQ L3 or have undertaken a business administration apprenticeship or the equivalent. It would be also beneficial if you had experience working in an accountancy practice in an administrative role along with experience of use of using Virtual Cabinet or a similar document management system. Please click the APPLY button to submit your CV for this role. Candidates with relevant experience or job titles of Administrative Assistant, Office Assistant, Office Administrator, Executive Assistant, Personal Assistant, Receptionist, Secretary, or similar roles may also be considered for this position.
South Oxfordshire District Council
Abingdon, Oxfordshire
Location: The designated office base is Abbey House, Abingdon. The councils operate in a truly flexible and hybrid way where the focus is on outcomes, not where you work. Salary and grade : £30,797 to £36,032 - Grade 4 Duration of role: Permanent Hours per week : 37 (Full time) Closing date : 12 May 2024 (midnight) About the role and what we're looking for This is an opportunity to join a shared Specialist Team within a busy and forward looking planning service. You'll champion the historic environment within the planning service, wider council services and the community. You'll also assist in providing effective professional advice on conservation areas, listed buildings and heritage assets as well as helping to facilitate informed decisions by ensuring that officers and councillors are appraised of issues and receive relevant, up-to-date advice. Assistant Heritage Officer Responsibilities Respond to telephone and email enquiries related to the historic environment and listed building issues. To lead on the preparation of draft conservation area character appraisals and management plans. Involving fieldwork, documentary research, the compilation of draft texts, maps, public consultations and preparing draft committee/cabinet reports for checking by senior officers. To lead in the co-ordination, monitoring and supporting of local interest groups with character appraisal project work. This will include progress reporting, appraising draft documents, participating in public consultation and preparing draft committee/cabinet reports for checking by senior officers. Assisting in the drafting of guidance and explanatory notes related to historic environment policy and supplementary planning documents. Providing basic advice on matters relating to listed buildings and conservation areas ncluding repair methods and conservation techniques. Assisting in the checking of applications for listed building consent prior to registration to ensure that all necessary information has been submitted as requested. Assist with specialist advice on applications for listed building consent and planning permission. This will involve assessment of proposals on site, discussion with planning and other colleagues and negotiation with applicants/agents. Undertaking condition monitoring of simpler applications to ensure that work to listed buildings has been carried out in accordance with approved plans. To assist with planning, conservation area and listed building enforcement action. To keep abreast of new legislation and guidance of relevance to conservation and design of the built environment as well as the interpretation of it in appeals and case law. To assist conservation colleagues with background information on complex applications, appeal and enforcement matters and any other duties commensurate with the post. A flexible approach to hours of work which may include evenings to assist with service events or training, public consultation and attendance at committee meetings. The duties may vary from time to time without changing the nature of the post or the level of responsibility and the post holder may also be required to carry out any other duties appropriate to the grading of the post. About you Excellent communication skills (written and oral), with the ability to communicate ideas and information clearly with an excellent customer focus Able to work under pressure, meet deadlines and contribute to targets with a team focus Innovative and creative approach to work and solution focussed Commitment to continuous improvement Good IT skills and experienced in the use of the Microsoft suite Understanding of relevant planning legislation and a desire to keep knowledge up to date, maintaining a high level of competency to deal with changing legislation Ability to research concepts and projects with minimal supervision Ability to interpret scale drawings and Ordnance Survey maps Your essential qualifications A degree or diploma in Historic Building Conservation or a relevant discipline or studying for a degree level qualification and/or equivalent level of experience Eligibility for full membership of relevant professional body, for example IHBC Hold a Full UK driving licence and have access to a vehicle, insured for business use Knowledge of planning legislation and building conservation The benefits we offer A basic 25 day annual leave per annum, rising to 30 days after five years. You also have all the bank holidays to look forward to and time off between Christmas and New Year. Flexible working and annualised hours - a flexible approach to work that our employees love! Salary pay awards - most jobs give scope for a pay increase after six months or the following April (depending on your start date) and we also review salaries each April. A generous career average pension scheme which includes life insurance of three times your salary. The opportunity to purchase a bike through Cyclescheme (cheaper than directly through a store) so that you can cycle to work! Various schemes to keep you healthy (reduced gym membership, free swims, free eye test for DSE users and more). We give you two days per year to volunteer within the local community. A range of resources, support, and activities to help you maintain your wellbeing including a monthly wellbeing hour in addition to annualised hours (the ability to work flexibly as long as, over the course of the year, you complete your contracted hours) and annual leave. You may also have experience in the following: Heritage Officer, building Conservation, Historic buildings, Heritage Admin, Personal Assistant, Executive Assistant, Planning Services, Secretary, Office Manager, Executive Secretary, Administrative Manager, Team Administrator, Office Administrator, Administrator, Admin Assistant, Administrative Assistant, Administration, Office Assistant, Office Admin, PA, etc. REF:
May 01, 2024
Full time
Location: The designated office base is Abbey House, Abingdon. The councils operate in a truly flexible and hybrid way where the focus is on outcomes, not where you work. Salary and grade : £30,797 to £36,032 - Grade 4 Duration of role: Permanent Hours per week : 37 (Full time) Closing date : 12 May 2024 (midnight) About the role and what we're looking for This is an opportunity to join a shared Specialist Team within a busy and forward looking planning service. You'll champion the historic environment within the planning service, wider council services and the community. You'll also assist in providing effective professional advice on conservation areas, listed buildings and heritage assets as well as helping to facilitate informed decisions by ensuring that officers and councillors are appraised of issues and receive relevant, up-to-date advice. Assistant Heritage Officer Responsibilities Respond to telephone and email enquiries related to the historic environment and listed building issues. To lead on the preparation of draft conservation area character appraisals and management plans. Involving fieldwork, documentary research, the compilation of draft texts, maps, public consultations and preparing draft committee/cabinet reports for checking by senior officers. To lead in the co-ordination, monitoring and supporting of local interest groups with character appraisal project work. This will include progress reporting, appraising draft documents, participating in public consultation and preparing draft committee/cabinet reports for checking by senior officers. Assisting in the drafting of guidance and explanatory notes related to historic environment policy and supplementary planning documents. Providing basic advice on matters relating to listed buildings and conservation areas ncluding repair methods and conservation techniques. Assisting in the checking of applications for listed building consent prior to registration to ensure that all necessary information has been submitted as requested. Assist with specialist advice on applications for listed building consent and planning permission. This will involve assessment of proposals on site, discussion with planning and other colleagues and negotiation with applicants/agents. Undertaking condition monitoring of simpler applications to ensure that work to listed buildings has been carried out in accordance with approved plans. To assist with planning, conservation area and listed building enforcement action. To keep abreast of new legislation and guidance of relevance to conservation and design of the built environment as well as the interpretation of it in appeals and case law. To assist conservation colleagues with background information on complex applications, appeal and enforcement matters and any other duties commensurate with the post. A flexible approach to hours of work which may include evenings to assist with service events or training, public consultation and attendance at committee meetings. The duties may vary from time to time without changing the nature of the post or the level of responsibility and the post holder may also be required to carry out any other duties appropriate to the grading of the post. About you Excellent communication skills (written and oral), with the ability to communicate ideas and information clearly with an excellent customer focus Able to work under pressure, meet deadlines and contribute to targets with a team focus Innovative and creative approach to work and solution focussed Commitment to continuous improvement Good IT skills and experienced in the use of the Microsoft suite Understanding of relevant planning legislation and a desire to keep knowledge up to date, maintaining a high level of competency to deal with changing legislation Ability to research concepts and projects with minimal supervision Ability to interpret scale drawings and Ordnance Survey maps Your essential qualifications A degree or diploma in Historic Building Conservation or a relevant discipline or studying for a degree level qualification and/or equivalent level of experience Eligibility for full membership of relevant professional body, for example IHBC Hold a Full UK driving licence and have access to a vehicle, insured for business use Knowledge of planning legislation and building conservation The benefits we offer A basic 25 day annual leave per annum, rising to 30 days after five years. You also have all the bank holidays to look forward to and time off between Christmas and New Year. Flexible working and annualised hours - a flexible approach to work that our employees love! Salary pay awards - most jobs give scope for a pay increase after six months or the following April (depending on your start date) and we also review salaries each April. A generous career average pension scheme which includes life insurance of three times your salary. The opportunity to purchase a bike through Cyclescheme (cheaper than directly through a store) so that you can cycle to work! Various schemes to keep you healthy (reduced gym membership, free swims, free eye test for DSE users and more). We give you two days per year to volunteer within the local community. A range of resources, support, and activities to help you maintain your wellbeing including a monthly wellbeing hour in addition to annualised hours (the ability to work flexibly as long as, over the course of the year, you complete your contracted hours) and annual leave. You may also have experience in the following: Heritage Officer, building Conservation, Historic buildings, Heritage Admin, Personal Assistant, Executive Assistant, Planning Services, Secretary, Office Manager, Executive Secretary, Administrative Manager, Team Administrator, Office Administrator, Administrator, Admin Assistant, Administrative Assistant, Administration, Office Assistant, Office Admin, PA, etc. REF: