Executive Administrator Assistant Swanley A fantastic opportunity to join a family ran company that have been designing, installing, servicing and repairing security systems for over 20 years, producing work of an exceptional standard. They are looking to hiring an Executive Administrator Assistant to join their team. Package £25,000 Full Time Monday to Friday 8am to 5pm Main Responsibilities Support the Sales Mangers Looking ahead and be aware of the bigger picture when planning site visits Prepare tender documen s Phots- download site photos and rename with date Manage the sales inbox Check and file reports Raise new enquires on simpro Arrange site visits and prepare schedules foe the sales manager Prepare invoices once job is complete Contact clients for feedback post completion Record and update enquiries on Sales Tracker and update simpro Purchase orders - raise and send as required Update projects diary into Team Labour Timesheet Daily post - open and sort Scan and file competed job bags Daily review of appropriate portals and register interest for works Create site maps File and check iAuditor reports to align with quotes for wellbeing facilities etc. Close down lost and dead enquiries Knowledge and Experiences Support skills Excellent communication Strong organisation skills Proficiency ion Microsoft Office Suite Ability to prioritise Attention to detail Experience in the security industry desirable If you are local to the area and seeking a new Administrator position, then please apply now. If your application is successful a 4way member will be in touch.
May 11, 2024
Full time
Executive Administrator Assistant Swanley A fantastic opportunity to join a family ran company that have been designing, installing, servicing and repairing security systems for over 20 years, producing work of an exceptional standard. They are looking to hiring an Executive Administrator Assistant to join their team. Package £25,000 Full Time Monday to Friday 8am to 5pm Main Responsibilities Support the Sales Mangers Looking ahead and be aware of the bigger picture when planning site visits Prepare tender documen s Phots- download site photos and rename with date Manage the sales inbox Check and file reports Raise new enquires on simpro Arrange site visits and prepare schedules foe the sales manager Prepare invoices once job is complete Contact clients for feedback post completion Record and update enquiries on Sales Tracker and update simpro Purchase orders - raise and send as required Update projects diary into Team Labour Timesheet Daily post - open and sort Scan and file competed job bags Daily review of appropriate portals and register interest for works Create site maps File and check iAuditor reports to align with quotes for wellbeing facilities etc. Close down lost and dead enquiries Knowledge and Experiences Support skills Excellent communication Strong organisation skills Proficiency ion Microsoft Office Suite Ability to prioritise Attention to detail Experience in the security industry desirable If you are local to the area and seeking a new Administrator position, then please apply now. If your application is successful a 4way member will be in touch.
Matching Staff Solutions are assisting a very well established British institution in sourcing an Executive Assistant on a 9 month placement based in Exeter. This position is due to start from June 1st. The role is a Monday to Friday, 08:45-16:45 working pattern and pays £12.55ph. YOUR DUTIES The Executive Assistant will support the Executive Directors of the company. The ability to work both autonomously and collaboratively whilst able to meet tight deadlines is imperative. You must be able to multitask, manage competing priorities with the utmost discretion and diplomacy. A confident and agile communication style both written and verbal is essential. The Executive Assistant's of the Executive work as a team, providing support and cover for each other as necessary. Competency in Outlook and Office 365 is essential. • Develop an understanding of your directors' priorities to support proactive, independent, and flexible management of complex diaries including meetings, visits, events and travel. You will ensure time is used efficiently and commitments are, where possible, arranged to allow respite between demanding engagements. You will ensure supporting documents and preparation time is available ahead of engagements. • Arrange UK and International travel whilst adhering to Company Policy, Budget and Net Zero targets and process expenses on their return. • Support meetings and events by collaborating internally and externally to ensure the meeting/event runs seamlessly; sourcing venues, catering, accommodation, and any other resources required. • Ability to develop and build relationships with stake holders and keep details up to date. OVERVIEW Monday to Friday 08:45 start - 16:45 finish £12.55ph Weekly Pay Online Payslips EX1 post code area Apply for the above position if you believe you would excel in the described position and a member of the team will reach out and begin the application process.
May 11, 2024
Full time
Matching Staff Solutions are assisting a very well established British institution in sourcing an Executive Assistant on a 9 month placement based in Exeter. This position is due to start from June 1st. The role is a Monday to Friday, 08:45-16:45 working pattern and pays £12.55ph. YOUR DUTIES The Executive Assistant will support the Executive Directors of the company. The ability to work both autonomously and collaboratively whilst able to meet tight deadlines is imperative. You must be able to multitask, manage competing priorities with the utmost discretion and diplomacy. A confident and agile communication style both written and verbal is essential. The Executive Assistant's of the Executive work as a team, providing support and cover for each other as necessary. Competency in Outlook and Office 365 is essential. • Develop an understanding of your directors' priorities to support proactive, independent, and flexible management of complex diaries including meetings, visits, events and travel. You will ensure time is used efficiently and commitments are, where possible, arranged to allow respite between demanding engagements. You will ensure supporting documents and preparation time is available ahead of engagements. • Arrange UK and International travel whilst adhering to Company Policy, Budget and Net Zero targets and process expenses on their return. • Support meetings and events by collaborating internally and externally to ensure the meeting/event runs seamlessly; sourcing venues, catering, accommodation, and any other resources required. • Ability to develop and build relationships with stake holders and keep details up to date. OVERVIEW Monday to Friday 08:45 start - 16:45 finish £12.55ph Weekly Pay Online Payslips EX1 post code area Apply for the above position if you believe you would excel in the described position and a member of the team will reach out and begin the application process.
Kingston Hospital NHS Foundation Trust
Hounslow, London
Watch a short video message below from our Chief Executive, Jo Farrar: About Kingston Hospital We were thefirst acute Trust in south west London to gain Foundation Trust status in 2013, and in late 2018 the Care Quality Commission (CQC) rated our services as " Outstanding " for overall quality and leadership. Our values guide the way we deliver outstanding care each and every time to our patients. Kingston Hospital has been ranked in the top ten trusts in the country following the most recent NHS staff survey. 75% of staff said that they would recommend Kingston to others as a place to work, putting the hospital significantly above the national average for NHS trusts When asked if they would recommend the hospital as a place to receive care, 82% of the hospital's staff confirmed that they would, putting the Trust in the top performing group of hospitals and the second best score in London Our People Pledge outlines the wide range of support employees can expect at HRCH and Kingston Hospital, from agile and flexible working to training and development. It also outlines our ask of you as a member of our team. It is a simple guide to the wide range of benefits available, all in one place. We pledge to offer our people holistic support that distinguishes us from other health and care employers. The People Pledge has been developed in collaboration with our staff who shared their views about what matters most to them. From this work seven key themes emerged, which are all covered in the pledge. They are: Agile and flexible working Diversity and inclusion Health and wellbeing Induction and orientation Pay and conditions Training and development Communication and engagement Supporting our staff Kingston Hospital has an excellent track record of supporting staff development and training. We have an onsite Education Centre and a dedicated Learning and Development Team to support staff in reaching their aspirations. We know that well supported and happy staff provide the best care for our patients and the wellbeing of our staff is an important priority for the Trust. As a member of staff at Kingston Hospital, you will have access to a wide range of benefits including access to our onsite Day Nursery, season ticket loans, discounts in our onsite Boots pharmacy and hospital restaurant and support from our dedicated in-house Occupational Health and Wellbeing Team. Our monthly staff excellence award scheme and long service awards ensure that our staff receive the recognition and celebration that they deserve. Staff benefits and wellbeing We know that well supported and happy staff provide the best care for our patients and the wellbeing of our staff is an important priority for the Trust. As a member of staff at Kingston Hospital, you will have access to a wide range of benefits. New starter support Minimum of 27 days paid annual leave per year (for full time staff) which rises after 5 and 10 years' NHS service) plus bank holidays Automatic membership to the NHS Pension Scheme, one of the most generous pension schemes in the UK Flexible working options Maternity, paternity and sick pay entitlements Access to our onsite Day Nursery Option to join our Staff Bank where you can work additional hours at competitive rates Season ticket loans Cycle to Work Scheme Car Lease Scheme 10% discount in our Boots Kingston Hospital Pharmacy 20% discount in our hospital restaurant Monthly Staff Excellence Award scheme Long service awards Health and wellbeing: We have a dedicated in-house Occupational Health and Wellbeing Team to support staff with: Fast-track physiotherapy referrals Stop smoking service On-site Yoga, Pilates and exercise classes Discounted gym membership Reimbursement for eye tests for Visual Display Unit (VDU) users Free flu vaccination each year Access to counselling and support services Reduced rates for massage and other therapies The Health and Wellbeing Team is committed to providing opportunities to equip and inspire our staff to care for their wellbeing and enhance their quality of life at home and at work. We encourage all our staff to participate in our many wellbeing campaigns and Initiatives throughout the year. Kingston Hospital has an excellent track record of supporting staff development and training. We have an onsite Education Centre and a dedicated Learning and Development Team to support staff in reaching their aspirations. Induction We are committed to supporting all our staff from their very first day at Kingston Hospital. Upon joining the Trust, new starters are invited to a corporate induction session along with other new starters. The session includes a range of engaging activities and learning, including completion of mandatory training. Leadership Programmes We offer four free accredited leadership development programmes, suitable for team leavers through to senior managers. Talent pool Our Talent Pool aims to facilitate movement of our administrative and clerical staff from one role to another and to support their development and career progression within the hospital. Training Courses Staff have access to a comprehensive range of job-specific and general training courses which are delivered face to face, through eLearning, either direct by staff at the Trust or by specialist training providers. Learning and Resource Centre The Stenhouse Library is a multi-disciplinary library providing library and information services to all staff and students. The library offers a variety of services including books, journals, e-journals, e-resources and training. PCs are also available for staff to use with printing, photocopying and scanning facilities. ICARE programme for Healthcare Assistants Thanks to feedback and insight from staff across the Trust, our ICARE programme has been created to provide development opportunities and support to all our Band 2 Healthcare Assistants here at Kingston Hospital. The programme offers: A 'buddy' to provide 1:1 support and guidance through the first two weeks in their allocated ward or department An 18-month pathway to develop skills and support staff in progressing to Band 3 positions Monthly open forums to share ideas, education and training Access to a dedicated Wellbeing Chaplain, offering support, a listening ear and providing the opportunity for confidential conversations at any time Equality, diversity and inclusion We celebrate the diversity of our staff and strive to be an inclusive organisation. We have a number of staff networks here at Kingston Hospital to support equality, diversity and inclusion, which you can find out more about on our Equality, div e rsity and inclusion page . All recruitment for the NHS Hospitals in South West London is now carried out by the same team, based at the South West London Recruitment Hub HQ in Epsom.
May 11, 2024
Full time
Watch a short video message below from our Chief Executive, Jo Farrar: About Kingston Hospital We were thefirst acute Trust in south west London to gain Foundation Trust status in 2013, and in late 2018 the Care Quality Commission (CQC) rated our services as " Outstanding " for overall quality and leadership. Our values guide the way we deliver outstanding care each and every time to our patients. Kingston Hospital has been ranked in the top ten trusts in the country following the most recent NHS staff survey. 75% of staff said that they would recommend Kingston to others as a place to work, putting the hospital significantly above the national average for NHS trusts When asked if they would recommend the hospital as a place to receive care, 82% of the hospital's staff confirmed that they would, putting the Trust in the top performing group of hospitals and the second best score in London Our People Pledge outlines the wide range of support employees can expect at HRCH and Kingston Hospital, from agile and flexible working to training and development. It also outlines our ask of you as a member of our team. It is a simple guide to the wide range of benefits available, all in one place. We pledge to offer our people holistic support that distinguishes us from other health and care employers. The People Pledge has been developed in collaboration with our staff who shared their views about what matters most to them. From this work seven key themes emerged, which are all covered in the pledge. They are: Agile and flexible working Diversity and inclusion Health and wellbeing Induction and orientation Pay and conditions Training and development Communication and engagement Supporting our staff Kingston Hospital has an excellent track record of supporting staff development and training. We have an onsite Education Centre and a dedicated Learning and Development Team to support staff in reaching their aspirations. We know that well supported and happy staff provide the best care for our patients and the wellbeing of our staff is an important priority for the Trust. As a member of staff at Kingston Hospital, you will have access to a wide range of benefits including access to our onsite Day Nursery, season ticket loans, discounts in our onsite Boots pharmacy and hospital restaurant and support from our dedicated in-house Occupational Health and Wellbeing Team. Our monthly staff excellence award scheme and long service awards ensure that our staff receive the recognition and celebration that they deserve. Staff benefits and wellbeing We know that well supported and happy staff provide the best care for our patients and the wellbeing of our staff is an important priority for the Trust. As a member of staff at Kingston Hospital, you will have access to a wide range of benefits. New starter support Minimum of 27 days paid annual leave per year (for full time staff) which rises after 5 and 10 years' NHS service) plus bank holidays Automatic membership to the NHS Pension Scheme, one of the most generous pension schemes in the UK Flexible working options Maternity, paternity and sick pay entitlements Access to our onsite Day Nursery Option to join our Staff Bank where you can work additional hours at competitive rates Season ticket loans Cycle to Work Scheme Car Lease Scheme 10% discount in our Boots Kingston Hospital Pharmacy 20% discount in our hospital restaurant Monthly Staff Excellence Award scheme Long service awards Health and wellbeing: We have a dedicated in-house Occupational Health and Wellbeing Team to support staff with: Fast-track physiotherapy referrals Stop smoking service On-site Yoga, Pilates and exercise classes Discounted gym membership Reimbursement for eye tests for Visual Display Unit (VDU) users Free flu vaccination each year Access to counselling and support services Reduced rates for massage and other therapies The Health and Wellbeing Team is committed to providing opportunities to equip and inspire our staff to care for their wellbeing and enhance their quality of life at home and at work. We encourage all our staff to participate in our many wellbeing campaigns and Initiatives throughout the year. Kingston Hospital has an excellent track record of supporting staff development and training. We have an onsite Education Centre and a dedicated Learning and Development Team to support staff in reaching their aspirations. Induction We are committed to supporting all our staff from their very first day at Kingston Hospital. Upon joining the Trust, new starters are invited to a corporate induction session along with other new starters. The session includes a range of engaging activities and learning, including completion of mandatory training. Leadership Programmes We offer four free accredited leadership development programmes, suitable for team leavers through to senior managers. Talent pool Our Talent Pool aims to facilitate movement of our administrative and clerical staff from one role to another and to support their development and career progression within the hospital. Training Courses Staff have access to a comprehensive range of job-specific and general training courses which are delivered face to face, through eLearning, either direct by staff at the Trust or by specialist training providers. Learning and Resource Centre The Stenhouse Library is a multi-disciplinary library providing library and information services to all staff and students. The library offers a variety of services including books, journals, e-journals, e-resources and training. PCs are also available for staff to use with printing, photocopying and scanning facilities. ICARE programme for Healthcare Assistants Thanks to feedback and insight from staff across the Trust, our ICARE programme has been created to provide development opportunities and support to all our Band 2 Healthcare Assistants here at Kingston Hospital. The programme offers: A 'buddy' to provide 1:1 support and guidance through the first two weeks in their allocated ward or department An 18-month pathway to develop skills and support staff in progressing to Band 3 positions Monthly open forums to share ideas, education and training Access to a dedicated Wellbeing Chaplain, offering support, a listening ear and providing the opportunity for confidential conversations at any time Equality, diversity and inclusion We celebrate the diversity of our staff and strive to be an inclusive organisation. We have a number of staff networks here at Kingston Hospital to support equality, diversity and inclusion, which you can find out more about on our Equality, div e rsity and inclusion page . All recruitment for the NHS Hospitals in South West London is now carried out by the same team, based at the South West London Recruitment Hub HQ in Epsom.
Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams leading them. We'll broaden your horizons Our biggest asset is our people, so our Audit Resourcing Directorate are focused on ensuring we have the right people working together to deliver the best results, whilst providing space for us all to deliver quality work and reach our potential. They use their specialist expertise to ensure we enable our employees to succeed and inspire a unified culture of development across our firm. By playing a role in the recruitment and management of our people, they help change lives and influence the future of BDO. Join a driven and passionate team where you can be yourself, while also helping your colleagues to achieve their ambitions. We'll help you succeed The work we do is underpinned by quality. We deliver audits which are trusted and transparent which can be relied upon by companies and their stakeholders. You'll be someone who is comfortable working pro-actively and, managing your own tasks, as well as confident collaborating with others and communicating regularly with Senior Managers, Directors, and BDO's Partners. You'll help deliver accurate and transparent reporting to all relevant stakeholders as you provide long term value. This is a great opportunity for someone looking to further their career in professional services resource management as part of an expanding team, and we are looking for an experienced manager to join our Audit Resourcing Directorate (ARD) to provide day to day oversight of our offshore operations, whilst also supporting our strategy for future requirements. It is an exciting time to be part of the ARD, and we are looking for someone who is able to get involved and work with the team to achieve the next level of resource planning. In this busy and rewarding role you'll also: Support the Director of Resourcing Transformation and Senior Manager who reports to the Audit Executive, managing a range of varied projects from inception to completion. Support on project management. Finance responsibility for the management of end-to-end billing and finance to ensure seamless day to day operations. Work in a fast paced and changing environment, assisting in optimising distribution of workload and deployment of staff, maximising profitability, and chargeable hours, while balancing the impact on employee engagement fulfilling the People Proposition Interpret, analyse, and interrogate management Information (MI) to provide trends, make connections and spot opportunities to improve profitability and people experience on engagements. Support and help implement our new alternative resourcing model including governance. Managing our resource management and operations of offshore teams. Work with our UK resourcing teams to provide a seamless approach to resourcing requirements. Ensure systems are working appropriately, proactively suggest enhancements and improvements to current ways of working. Ensure that all reporting requirements are delivered, and regulatory responses are met. You'll be someone with: Excellent organisational and project management skills Excellent influencing, relationship building and communication skills. Confidence in engaging independently and working with a variety of stakeholders. Strong ability to manage multiple projects and priorities simultaneously. The ability to work both independently and collaboratively as part of cross stream teams and be able to use your initiative. Highly proficient at Microsoft Office applications especially Advanced Excel. Previous offshore resource and finance management experience desirable but not required. Previous experience of working within professional services or Audit desirable Previous experience working with Power BI data to create interactive dashboards desirable. You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to the business. We're committed to agile working, and we offer every colleague the opportunity to work in ways that suit you, your teams, and the task at hand. At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value and satisfying experiences at work, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions. We've got a clear purpo
May 11, 2024
Full time
Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams leading them. We'll broaden your horizons Our biggest asset is our people, so our Audit Resourcing Directorate are focused on ensuring we have the right people working together to deliver the best results, whilst providing space for us all to deliver quality work and reach our potential. They use their specialist expertise to ensure we enable our employees to succeed and inspire a unified culture of development across our firm. By playing a role in the recruitment and management of our people, they help change lives and influence the future of BDO. Join a driven and passionate team where you can be yourself, while also helping your colleagues to achieve their ambitions. We'll help you succeed The work we do is underpinned by quality. We deliver audits which are trusted and transparent which can be relied upon by companies and their stakeholders. You'll be someone who is comfortable working pro-actively and, managing your own tasks, as well as confident collaborating with others and communicating regularly with Senior Managers, Directors, and BDO's Partners. You'll help deliver accurate and transparent reporting to all relevant stakeholders as you provide long term value. This is a great opportunity for someone looking to further their career in professional services resource management as part of an expanding team, and we are looking for an experienced manager to join our Audit Resourcing Directorate (ARD) to provide day to day oversight of our offshore operations, whilst also supporting our strategy for future requirements. It is an exciting time to be part of the ARD, and we are looking for someone who is able to get involved and work with the team to achieve the next level of resource planning. In this busy and rewarding role you'll also: Support the Director of Resourcing Transformation and Senior Manager who reports to the Audit Executive, managing a range of varied projects from inception to completion. Support on project management. Finance responsibility for the management of end-to-end billing and finance to ensure seamless day to day operations. Work in a fast paced and changing environment, assisting in optimising distribution of workload and deployment of staff, maximising profitability, and chargeable hours, while balancing the impact on employee engagement fulfilling the People Proposition Interpret, analyse, and interrogate management Information (MI) to provide trends, make connections and spot opportunities to improve profitability and people experience on engagements. Support and help implement our new alternative resourcing model including governance. Managing our resource management and operations of offshore teams. Work with our UK resourcing teams to provide a seamless approach to resourcing requirements. Ensure systems are working appropriately, proactively suggest enhancements and improvements to current ways of working. Ensure that all reporting requirements are delivered, and regulatory responses are met. You'll be someone with: Excellent organisational and project management skills Excellent influencing, relationship building and communication skills. Confidence in engaging independently and working with a variety of stakeholders. Strong ability to manage multiple projects and priorities simultaneously. The ability to work both independently and collaboratively as part of cross stream teams and be able to use your initiative. Highly proficient at Microsoft Office applications especially Advanced Excel. Previous offshore resource and finance management experience desirable but not required. Previous experience of working within professional services or Audit desirable Previous experience working with Power BI data to create interactive dashboards desirable. You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to the business. We're committed to agile working, and we offer every colleague the opportunity to work in ways that suit you, your teams, and the task at hand. At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value and satisfying experiences at work, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions. We've got a clear purpo
Summary: Our Client in the Decarbonisation space is looking for an innovative and proactive Business Manager to provide a high level of support to the Delivery Management Team (DMT) in the coordination and management of a large customer facing delivery team. Ensuring that effective planning and administrative systems to support the management of the team's core activities are in place and maintained efficiently and effectively. You'll be driven, proactive, resourceful and be able to make decisions under pressure. You will have excellent communication, interpersonal and problem-solving skills, being able to share information with the DMT, the wider team and other internal and external stakeholders efficiently and effectively. Key Responsibilities: Support the DMT by coordinating the tracking of and production of reports on key metrics such as KPIs, budget spending, forecasts and key risks. Coordinate the production of key reports such as Executive Team paper and Board reports. Manage information flow across the Delivery team in a timely and accurate manner. Act on behalf of the DMT to ensure that key actions are carried out by the wider team. Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the DMT are met Provide support for Core Delivery meetings, ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points as necessary. Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the DMT are met. Format information for internal and external communication - memos, emails, presentations and reports. Screen and direct enquiries and distribute correspondence Key Skills and Competencies: Ability to communicate effectively orally and in writing with a wide variety of types and levels of contact. Have a flexible approach to work and be receptive to change Experience as an Executive Assistant, Personal Assistant or similar role. Able to work to tight deadlines and under pressure. Ability to successfully manage formal committee meetings. Level 3 Diploma in Business administration or equivalent. Outstanding organisational and time management skills
May 11, 2024
Full time
Summary: Our Client in the Decarbonisation space is looking for an innovative and proactive Business Manager to provide a high level of support to the Delivery Management Team (DMT) in the coordination and management of a large customer facing delivery team. Ensuring that effective planning and administrative systems to support the management of the team's core activities are in place and maintained efficiently and effectively. You'll be driven, proactive, resourceful and be able to make decisions under pressure. You will have excellent communication, interpersonal and problem-solving skills, being able to share information with the DMT, the wider team and other internal and external stakeholders efficiently and effectively. Key Responsibilities: Support the DMT by coordinating the tracking of and production of reports on key metrics such as KPIs, budget spending, forecasts and key risks. Coordinate the production of key reports such as Executive Team paper and Board reports. Manage information flow across the Delivery team in a timely and accurate manner. Act on behalf of the DMT to ensure that key actions are carried out by the wider team. Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the DMT are met Provide support for Core Delivery meetings, ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points as necessary. Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the DMT are met. Format information for internal and external communication - memos, emails, presentations and reports. Screen and direct enquiries and distribute correspondence Key Skills and Competencies: Ability to communicate effectively orally and in writing with a wide variety of types and levels of contact. Have a flexible approach to work and be receptive to change Experience as an Executive Assistant, Personal Assistant or similar role. Able to work to tight deadlines and under pressure. Ability to successfully manage formal committee meetings. Level 3 Diploma in Business administration or equivalent. Outstanding organisational and time management skills
Our lovely client based in Staines-Upon-Thames are looking for a Temporary Executive Assistant/Administrator to join their team for a period of 8 weeks. For this role you should be highly organised, have good attention to detail, strong IT skills and the ability to handle a variety of administrative tasks efficiently. Main Duties Managing diaries and arranging of internal and external meetings Liaising with senior internal and external stakeholders Helping to ensure that Executives are on time and prepared for all meetings and events Anticipate and proactively address scheduling conflicts Preparation and editing PowerPoint presentations, Excel spreadsheets and Word documents Raising of expenses and expenditure requests if required Booking travel and accommodation and scheduling trip arrangements Raising Purchase Orders and handling procurement administration Any other adhoc tasks that are required
May 11, 2024
Full time
Our lovely client based in Staines-Upon-Thames are looking for a Temporary Executive Assistant/Administrator to join their team for a period of 8 weeks. For this role you should be highly organised, have good attention to detail, strong IT skills and the ability to handle a variety of administrative tasks efficiently. Main Duties Managing diaries and arranging of internal and external meetings Liaising with senior internal and external stakeholders Helping to ensure that Executives are on time and prepared for all meetings and events Anticipate and proactively address scheduling conflicts Preparation and editing PowerPoint presentations, Excel spreadsheets and Word documents Raising of expenses and expenditure requests if required Booking travel and accommodation and scheduling trip arrangements Raising Purchase Orders and handling procurement administration Any other adhoc tasks that are required
Our client is an international fast-growing company that is building a global, regulated, and tech-leading digital asset management platform, aimed at providing high-profile clients, intermediaries, and institutional investors with seamless and safe exposure to digital asset-focused investment products. They are expanding their support team and are currently looking for an EA to support their ambitious CEO and Executive team. This position necessitates a combination of secretarial experience and business acumen, with the overarching objective of optimising the CEO and other executives' efficiency. Responsibilities Administrative Support: Provide comprehensive administrative support to the CEO and other executives, including managing calendars, scheduling meetings, and arranging travel itineraries Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, including prioritisation and ensuring timely responses Meeting Coordination: Coordinate meetings and events, including preparing agendas, booking conference rooms, arranging catering or restaurant reservations, and providing other logistical support Office Management: Support the day-to-day operations of the office, including maintaining office supplies, coordinating maintenance and repairs, and managing office vendor relationships Technology Management: Manage office technology and IT systems, including troubleshooting issues, coordinating software updates, and assisting staff with technology-related tasks Project Assistance & Team Support: Provide support on specific projects and initiatives as required. Assist in coordinating cross-functional teams and tracking project timelines Key Skills 10 years of experience as an Executive Assistant or similar role supporting senior executives Fluency in English and Russian Ultra-responsive and willing to be available for out-of-hours support Bachelor's degree in Business Administration, Communications, or related field is a plus Experience in managing multiple calendars and arranging complex travel itineraries Familiarity with project management concepts and tools Knowledge of the crypto and finance industry is a plus Exceptional organisational and time management skills, with the ability to prioritise and execute multiple tasks efficiently and effectively Excellent written and verbal communication skills Strong attention to detail, with the ability to maintain accuracy and precision while working under pressure and meeting deadlines Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint), Gmail, Google Calendar, and Slack. Salesforce experience is a plus Strong interpersonal and teamwork skills to build and maintain relationships with executives, clients, and colleagues Ability to problem-solve proactively, anticipating potential issues, identifying solutions, and making decisions independently as required Capacity to remain composed and handle high-pressure situations calmly and effectively, maintaining a positive attitude and professionalism at all times Basic project management skills to assist with coordinating projects, managing timelines, and tracking progress Job advantages This role offers a fast-paced, dynamic environment and the roles we are hiring for now will shape the future of the organisation Career opportunities for growth and progression An exciting management team to support - ambitious, successful, inspiring Fantastic Office in the City
May 11, 2024
Full time
Our client is an international fast-growing company that is building a global, regulated, and tech-leading digital asset management platform, aimed at providing high-profile clients, intermediaries, and institutional investors with seamless and safe exposure to digital asset-focused investment products. They are expanding their support team and are currently looking for an EA to support their ambitious CEO and Executive team. This position necessitates a combination of secretarial experience and business acumen, with the overarching objective of optimising the CEO and other executives' efficiency. Responsibilities Administrative Support: Provide comprehensive administrative support to the CEO and other executives, including managing calendars, scheduling meetings, and arranging travel itineraries Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, including prioritisation and ensuring timely responses Meeting Coordination: Coordinate meetings and events, including preparing agendas, booking conference rooms, arranging catering or restaurant reservations, and providing other logistical support Office Management: Support the day-to-day operations of the office, including maintaining office supplies, coordinating maintenance and repairs, and managing office vendor relationships Technology Management: Manage office technology and IT systems, including troubleshooting issues, coordinating software updates, and assisting staff with technology-related tasks Project Assistance & Team Support: Provide support on specific projects and initiatives as required. Assist in coordinating cross-functional teams and tracking project timelines Key Skills 10 years of experience as an Executive Assistant or similar role supporting senior executives Fluency in English and Russian Ultra-responsive and willing to be available for out-of-hours support Bachelor's degree in Business Administration, Communications, or related field is a plus Experience in managing multiple calendars and arranging complex travel itineraries Familiarity with project management concepts and tools Knowledge of the crypto and finance industry is a plus Exceptional organisational and time management skills, with the ability to prioritise and execute multiple tasks efficiently and effectively Excellent written and verbal communication skills Strong attention to detail, with the ability to maintain accuracy and precision while working under pressure and meeting deadlines Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint), Gmail, Google Calendar, and Slack. Salesforce experience is a plus Strong interpersonal and teamwork skills to build and maintain relationships with executives, clients, and colleagues Ability to problem-solve proactively, anticipating potential issues, identifying solutions, and making decisions independently as required Capacity to remain composed and handle high-pressure situations calmly and effectively, maintaining a positive attitude and professionalism at all times Basic project management skills to assist with coordinating projects, managing timelines, and tracking progress Job advantages This role offers a fast-paced, dynamic environment and the roles we are hiring for now will shape the future of the organisation Career opportunities for growth and progression An exciting management team to support - ambitious, successful, inspiring Fantastic Office in the City
An exciting opportunity has arisen for an Executive Assistant to join us on a permanent basis. You will play a key role, providing analysis, presenting key priorities and compiling research for various projects and reports. You will build relationships with key stakeholders both internally and externally, handling confidential and sensitive information and working closely with the wider Exec team. About us We are a social housing landlord and one of the largest housing providers in the region with over 22,000 social and affordable homes, mainly in the Bradford district. We employ a talented workforce of nearly 1,000 people. Working to provide great homes in great neighbourhoods, we are proud to collaborate with our customers, communities, local and national stakeholders to achieve this. This year will see us launch our new 5 year corporate strategy to 2029 which puts customers at the heart of what we do, providing great places to live and work, with homes that they are proud to live in. Responsibilities Provide exceptional executive support to the Exec Director across a broad range of tasks that aim to plan, prioritise and drive key pieces of work that the Exec member is involved in?. Ensure that all regulatory and Board/Committee actions and papers are managed, deadlines driven ad co-ordinated and flow through Governance and EMT effectively and seamlessly.? Play a key role in project management of the strategic plan, ensuring the team are on track with deadlines and providing project support.? Design and write correspondence for internal and external communication - board reports, presentations, memos and emails?. Deal with senior level executive correspondence, email inbox and diary management and using new systems such as Teams and Sharepoint to make this work effectively.? External horizon scanning, looking at trends inside and outside of the housing sector and feeding that into Exec thinking.? Point of contact for internal/ external stakeholders, responding and redirecting on behalf of the Exec Director.? Handle sensitive and complex issues on behalf of the Exec Director.? Regular updating of communication channels. Requirements Previous experience providing executive support at a senior level.? Excellent organisational, administration and communication skills.? Ability to scrutinise and analyse data and write thorough reports to a high standard.? Good design and creative skills to develop presentations, infographics and wider communications across the business.? Knowledge and experience of using Microsoft Teams, Planner and working on collaborative projects through these channels.? Ability to manage and prioritise a heavy and demanding workload.? High level of professionalism and discretion. Benefits Starting salary of £31,870 which increases with service up to £35,519 per year West Yorkshire Pension Fund membership - Current employer contribution is 15.9% 28 days annual leave that increases with service plus bank holidays Option to buy and sell annual leave Training, development, and qualification opportunities Our Hub: our wellbeing and benefits site, with exclusive access to discounts and savings (at over 800 retailers) Corporate health scheme membership Agile and hybrid working - 2 days per week in the office Access to an Employee Assistance Programme Cycle to work scheme Local gym membership discounts. A team of trained Mental Health First Aiders who are available for colleagues to contact for support We are an equal opportunity employer but beyond characteristics protected by law, we welcome and value applicants from diverse backgrounds, abilities and perspectives. Incommunities is also recognised as 'Committed' to being Menopause Friendly. The Menopause Friendly Accreditation recognises inclusive employers that build awareness and understanding of how menopause can have an effect at work and shows we take the wellbeing of our colleagues seriously. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
May 11, 2024
Full time
An exciting opportunity has arisen for an Executive Assistant to join us on a permanent basis. You will play a key role, providing analysis, presenting key priorities and compiling research for various projects and reports. You will build relationships with key stakeholders both internally and externally, handling confidential and sensitive information and working closely with the wider Exec team. About us We are a social housing landlord and one of the largest housing providers in the region with over 22,000 social and affordable homes, mainly in the Bradford district. We employ a talented workforce of nearly 1,000 people. Working to provide great homes in great neighbourhoods, we are proud to collaborate with our customers, communities, local and national stakeholders to achieve this. This year will see us launch our new 5 year corporate strategy to 2029 which puts customers at the heart of what we do, providing great places to live and work, with homes that they are proud to live in. Responsibilities Provide exceptional executive support to the Exec Director across a broad range of tasks that aim to plan, prioritise and drive key pieces of work that the Exec member is involved in?. Ensure that all regulatory and Board/Committee actions and papers are managed, deadlines driven ad co-ordinated and flow through Governance and EMT effectively and seamlessly.? Play a key role in project management of the strategic plan, ensuring the team are on track with deadlines and providing project support.? Design and write correspondence for internal and external communication - board reports, presentations, memos and emails?. Deal with senior level executive correspondence, email inbox and diary management and using new systems such as Teams and Sharepoint to make this work effectively.? External horizon scanning, looking at trends inside and outside of the housing sector and feeding that into Exec thinking.? Point of contact for internal/ external stakeholders, responding and redirecting on behalf of the Exec Director.? Handle sensitive and complex issues on behalf of the Exec Director.? Regular updating of communication channels. Requirements Previous experience providing executive support at a senior level.? Excellent organisational, administration and communication skills.? Ability to scrutinise and analyse data and write thorough reports to a high standard.? Good design and creative skills to develop presentations, infographics and wider communications across the business.? Knowledge and experience of using Microsoft Teams, Planner and working on collaborative projects through these channels.? Ability to manage and prioritise a heavy and demanding workload.? High level of professionalism and discretion. Benefits Starting salary of £31,870 which increases with service up to £35,519 per year West Yorkshire Pension Fund membership - Current employer contribution is 15.9% 28 days annual leave that increases with service plus bank holidays Option to buy and sell annual leave Training, development, and qualification opportunities Our Hub: our wellbeing and benefits site, with exclusive access to discounts and savings (at over 800 retailers) Corporate health scheme membership Agile and hybrid working - 2 days per week in the office Access to an Employee Assistance Programme Cycle to work scheme Local gym membership discounts. A team of trained Mental Health First Aiders who are available for colleagues to contact for support We are an equal opportunity employer but beyond characteristics protected by law, we welcome and value applicants from diverse backgrounds, abilities and perspectives. Incommunities is also recognised as 'Committed' to being Menopause Friendly. The Menopause Friendly Accreditation recognises inclusive employers that build awareness and understanding of how menopause can have an effect at work and shows we take the wellbeing of our colleagues seriously. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Are you looking for a more rewarding role that you can start immediately? Would you like to build something for yourself which allows you to work from home and choose working hours to fit around you? If this is you, My VA Business could help you on your journey. We show you how to use your existing skills to build your own successful Virtual Assistant business, working from home, with our complete step-by-step programme. There's no self-employment experience required to be a virtual assistant and you can create a business that's tailored specifically to your lifestyle and needs. At My VA Business We're straightforward and transparent and we offer ongoing support if you need it, as well as a community of other VAs to connect with. What kind of work do Virtual Assistants do? Virtual Assistants can offer a range of administrator services, and as your own boss, you can choose exactly the type of work you'll do: Some examples of VA services you might offer include: General Admin Diary Management Travel Booking Inbox Management Project Management / Support Customer Service Research If you have specific experience, you might also choose to offer a more specialised service (and in some cases gain a higher rate), such as: Marketing Tech / IT Bookkeeping Social Media Management Transcription Medical / Legal Translation What can starting your own VA business do for you? Freedom over the hours you work A better work-life balance - whatever that means to you Financial freedom - VAs charge on average £30/hour No wasted time commuting (working from home) You might have experience in a role like (not essential) Personal Assistant Executive Assistant Administrator Marketing Compliance Business Analyst Bookkeeper Copywriter Project Manager Why should you create your business with our VA programme? We've helped hundreds of people change course and set up successful Virtual Assistant businesses, using their existing skills to build their own brand. You don't need Personal Assistant (PA) experience. We feel passionately that you should have choice and freedom when running your Virtual Assistant business so that you can make it your own. You choose your hours, you pick the work you do and importantly, you decide which clients you want to work with. There are so many benefits of running a VA business that's 100% yours - unlike a franchise model, we don't charge hefty upfront fees or expect you to share a percentage of your ongoing income. Our programme is low cost at just a few hundred pounds and packed full of value. If you consider that the average hourly rate for a VA in the UK is £30 and an average client might use you for 20 hours a month, you should get your initial investment back within just one month of working with your first client. You're probably wondering how you'll get clients We've been doing it since 2005 so we know what works and what doesn't. Getting clients is the main focus of our programme - we show you proven ways to get the right type of clients who'll appreciate you, and who you'll love working with. So, what next if you think you have the makings of a great VA? Our step-by-step FAB-VA programme provides all the guidance and video support you need to build a successful VA business from scratch. The guesswork has been removed to save you both time and money, take a look at our website to see how others have found it. The programme can fit around your current circumstances, and you can continue to work until you've started onboarding your own clients. Some people even choose to permanently run their VA business alongside a part-time job. We show you realistic earning potential in years 1 & 2 in our webinar about becoming a Virtual Assistant. We encourage you to watch this video now so you can decide if being a VA is right for you. Click 'Apply Now' to progress your application on our website and access the webinar.
May 11, 2024
Full time
Are you looking for a more rewarding role that you can start immediately? Would you like to build something for yourself which allows you to work from home and choose working hours to fit around you? If this is you, My VA Business could help you on your journey. We show you how to use your existing skills to build your own successful Virtual Assistant business, working from home, with our complete step-by-step programme. There's no self-employment experience required to be a virtual assistant and you can create a business that's tailored specifically to your lifestyle and needs. At My VA Business We're straightforward and transparent and we offer ongoing support if you need it, as well as a community of other VAs to connect with. What kind of work do Virtual Assistants do? Virtual Assistants can offer a range of administrator services, and as your own boss, you can choose exactly the type of work you'll do: Some examples of VA services you might offer include: General Admin Diary Management Travel Booking Inbox Management Project Management / Support Customer Service Research If you have specific experience, you might also choose to offer a more specialised service (and in some cases gain a higher rate), such as: Marketing Tech / IT Bookkeeping Social Media Management Transcription Medical / Legal Translation What can starting your own VA business do for you? Freedom over the hours you work A better work-life balance - whatever that means to you Financial freedom - VAs charge on average £30/hour No wasted time commuting (working from home) You might have experience in a role like (not essential) Personal Assistant Executive Assistant Administrator Marketing Compliance Business Analyst Bookkeeper Copywriter Project Manager Why should you create your business with our VA programme? We've helped hundreds of people change course and set up successful Virtual Assistant businesses, using their existing skills to build their own brand. You don't need Personal Assistant (PA) experience. We feel passionately that you should have choice and freedom when running your Virtual Assistant business so that you can make it your own. You choose your hours, you pick the work you do and importantly, you decide which clients you want to work with. There are so many benefits of running a VA business that's 100% yours - unlike a franchise model, we don't charge hefty upfront fees or expect you to share a percentage of your ongoing income. Our programme is low cost at just a few hundred pounds and packed full of value. If you consider that the average hourly rate for a VA in the UK is £30 and an average client might use you for 20 hours a month, you should get your initial investment back within just one month of working with your first client. You're probably wondering how you'll get clients We've been doing it since 2005 so we know what works and what doesn't. Getting clients is the main focus of our programme - we show you proven ways to get the right type of clients who'll appreciate you, and who you'll love working with. So, what next if you think you have the makings of a great VA? Our step-by-step FAB-VA programme provides all the guidance and video support you need to build a successful VA business from scratch. The guesswork has been removed to save you both time and money, take a look at our website to see how others have found it. The programme can fit around your current circumstances, and you can continue to work until you've started onboarding your own clients. Some people even choose to permanently run their VA business alongside a part-time job. We show you realistic earning potential in years 1 & 2 in our webinar about becoming a Virtual Assistant. We encourage you to watch this video now so you can decide if being a VA is right for you. Click 'Apply Now' to progress your application on our website and access the webinar.
Are you looking for a more rewarding role that you can start immediately? Would you like to build something for yourself which allows you to work from home and choose working hours to fit around you? If this is you, My VA Business could help you on your journey. We show you how to use your existing skills to build your own successful Virtual Assistant business, working from home, with our complete step-by-step programme. There's no self-employment experience required to be a virtual assistant and you can create a business that's tailored specifically to your lifestyle and needs. At My VA Business We're straightforward and transparent and we offer ongoing support if you need it, as well as a community of other VAs to connect with. What kind of work do Virtual Assistants do? Virtual Assistants can offer a range of administrator services, and as your own boss, you can choose exactly the type of work you'll do: Some examples of VA services you might offer include: General Admin Diary Management Travel Booking Inbox Management Project Management / Support Customer Service Research If you have specific experience, you might also choose to offer a more specialised service (and in some cases gain a higher rate), such as: Marketing Tech / IT Bookkeeping Social Media Management Transcription Medical / Legal Translation What can starting your own VA business do for you? Freedom over the hours you work A better work-life balance - whatever that means to you Financial freedom - VAs charge on average £30/hour No wasted time commuting (working from home) You might have experience in a role like (not essential) Personal Assistant Executive Assistant Administrator Marketing Compliance Business Analyst Bookkeeper Copywriter Project Manager Why should you create your business with our VA programme? We've helped hundreds of people change course and set up successful Virtual Assistant businesses, using their existing skills to build their own brand. You don't need Personal Assistant (PA) experience. We feel passionately that you should have choice and freedom when running your Virtual Assistant business so that you can make it your own. You choose your hours, you pick the work you do and importantly, you decide which clients you want to work with. There are so many benefits of running a VA business that's 100% yours - unlike a franchise model, we don't charge hefty upfront fees or expect you to share a percentage of your ongoing income. Our programme is low cost at just a few hundred pounds and packed full of value. If you consider that the average hourly rate for a VA in the UK is £30 and an average client might use you for 20 hours a month, you should get your initial investment back within just one month of working with your first client. You're probably wondering how you'll get clients We've been doing it since 2005 so we know what works and what doesn't. Getting clients is the main focus of our programme - we show you proven ways to get the right type of clients who'll appreciate you, and who you'll love working with. So, what next if you think you have the makings of a great VA? Our step-by-step FAB-VA programme provides all the guidance and video support you need to build a successful VA business from scratch. The guesswork has been removed to save you both time and money, take a look at our website to see how others have found it. The programme can fit around your current circumstances, and you can continue to work until you've started onboarding your own clients. Some people even choose to permanently run their VA business alongside a part-time job. We show you realistic earning potential in years 1 & 2 in our webinar about becoming a Virtual Assistant. We encourage you to watch this video now so you can decide if being a VA is right for you. Click 'Apply Now' to progress your application on our website and access the webinar.
May 11, 2024
Full time
Are you looking for a more rewarding role that you can start immediately? Would you like to build something for yourself which allows you to work from home and choose working hours to fit around you? If this is you, My VA Business could help you on your journey. We show you how to use your existing skills to build your own successful Virtual Assistant business, working from home, with our complete step-by-step programme. There's no self-employment experience required to be a virtual assistant and you can create a business that's tailored specifically to your lifestyle and needs. At My VA Business We're straightforward and transparent and we offer ongoing support if you need it, as well as a community of other VAs to connect with. What kind of work do Virtual Assistants do? Virtual Assistants can offer a range of administrator services, and as your own boss, you can choose exactly the type of work you'll do: Some examples of VA services you might offer include: General Admin Diary Management Travel Booking Inbox Management Project Management / Support Customer Service Research If you have specific experience, you might also choose to offer a more specialised service (and in some cases gain a higher rate), such as: Marketing Tech / IT Bookkeeping Social Media Management Transcription Medical / Legal Translation What can starting your own VA business do for you? Freedom over the hours you work A better work-life balance - whatever that means to you Financial freedom - VAs charge on average £30/hour No wasted time commuting (working from home) You might have experience in a role like (not essential) Personal Assistant Executive Assistant Administrator Marketing Compliance Business Analyst Bookkeeper Copywriter Project Manager Why should you create your business with our VA programme? We've helped hundreds of people change course and set up successful Virtual Assistant businesses, using their existing skills to build their own brand. You don't need Personal Assistant (PA) experience. We feel passionately that you should have choice and freedom when running your Virtual Assistant business so that you can make it your own. You choose your hours, you pick the work you do and importantly, you decide which clients you want to work with. There are so many benefits of running a VA business that's 100% yours - unlike a franchise model, we don't charge hefty upfront fees or expect you to share a percentage of your ongoing income. Our programme is low cost at just a few hundred pounds and packed full of value. If you consider that the average hourly rate for a VA in the UK is £30 and an average client might use you for 20 hours a month, you should get your initial investment back within just one month of working with your first client. You're probably wondering how you'll get clients We've been doing it since 2005 so we know what works and what doesn't. Getting clients is the main focus of our programme - we show you proven ways to get the right type of clients who'll appreciate you, and who you'll love working with. So, what next if you think you have the makings of a great VA? Our step-by-step FAB-VA programme provides all the guidance and video support you need to build a successful VA business from scratch. The guesswork has been removed to save you both time and money, take a look at our website to see how others have found it. The programme can fit around your current circumstances, and you can continue to work until you've started onboarding your own clients. Some people even choose to permanently run their VA business alongside a part-time job. We show you realistic earning potential in years 1 & 2 in our webinar about becoming a Virtual Assistant. We encourage you to watch this video now so you can decide if being a VA is right for you. Click 'Apply Now' to progress your application on our website and access the webinar.
Are you looking for a more rewarding role that you can start immediately? Would you like to build something for yourself which allows you to work from home and choose working hours to fit around you? If this is you, My VA Business could help you on your journey. We show you how to use your existing skills to build your own successful Virtual Assistant business, working from home, with our complete step-by-step programme. There's no self-employment experience required to be a virtual assistant and you can create a business that's tailored specifically to your lifestyle and needs. At My VA Business We're straightforward and transparent and we offer ongoing support if you need it, as well as a community of other VAs to connect with. What kind of work do Virtual Assistants do? Virtual Assistants can offer a range of administrator services, and as your own boss, you can choose exactly the type of work you'll do: Some examples of VA services you might offer include: General Admin Diary Management Travel Booking Inbox Management Project Management / Support Customer Service Research If you have specific experience, you might also choose to offer a more specialised service (and in some cases gain a higher rate), such as: Marketing Tech / IT Bookkeeping Social Media Management Transcription Medical / Legal Translation What can starting your own VA business do for you? Freedom over the hours you work A better work-life balance - whatever that means to you Financial freedom - VAs charge on average £30/hour No wasted time commuting (working from home) You might have experience in a role like (not essential) Personal Assistant Executive Assistant Administrator Marketing Compliance Business Analyst Bookkeeper Copywriter Project Manager Why should you create your business with our VA programme? We've helped hundreds of people change course and set up successful Virtual Assistant businesses, using their existing skills to build their own brand. You don't need Personal Assistant (PA) experience. We feel passionately that you should have choice and freedom when running your Virtual Assistant business so that you can make it your own. You choose your hours, you pick the work you do and importantly, you decide which clients you want to work with. There are so many benefits of running a VA business that's 100% yours - unlike a franchise model, we don't charge hefty upfront fees or expect you to share a percentage of your ongoing income. Our programme is low cost at just a few hundred pounds and packed full of value. If you consider that the average hourly rate for a VA in the UK is £30 and an average client might use you for 20 hours a month, you should get your initial investment back within just one month of working with your first client. You're probably wondering how you'll get clients We've been doing it since 2005 so we know what works and what doesn't. Getting clients is the main focus of our programme - we show you proven ways to get the right type of clients who'll appreciate you, and who you'll love working with. So, what next if you think you have the makings of a great VA? Our step-by-step FAB-VA programme provides all the guidance and video support you need to build a successful VA business from scratch. The guesswork has been removed to save you both time and money, take a look at our website to see how others have found it. The programme can fit around your current circumstances, and you can continue to work until you've started onboarding your own clients. Some people even choose to permanently run their VA business alongside a part-time job. We show you realistic earning potential in years 1 & 2 in our webinar about becoming a Virtual Assistant. We encourage you to watch this video now so you can decide if being a VA is right for you. Click 'Apply Now' to progress your application on our website and access the webinar.
May 11, 2024
Full time
Are you looking for a more rewarding role that you can start immediately? Would you like to build something for yourself which allows you to work from home and choose working hours to fit around you? If this is you, My VA Business could help you on your journey. We show you how to use your existing skills to build your own successful Virtual Assistant business, working from home, with our complete step-by-step programme. There's no self-employment experience required to be a virtual assistant and you can create a business that's tailored specifically to your lifestyle and needs. At My VA Business We're straightforward and transparent and we offer ongoing support if you need it, as well as a community of other VAs to connect with. What kind of work do Virtual Assistants do? Virtual Assistants can offer a range of administrator services, and as your own boss, you can choose exactly the type of work you'll do: Some examples of VA services you might offer include: General Admin Diary Management Travel Booking Inbox Management Project Management / Support Customer Service Research If you have specific experience, you might also choose to offer a more specialised service (and in some cases gain a higher rate), such as: Marketing Tech / IT Bookkeeping Social Media Management Transcription Medical / Legal Translation What can starting your own VA business do for you? Freedom over the hours you work A better work-life balance - whatever that means to you Financial freedom - VAs charge on average £30/hour No wasted time commuting (working from home) You might have experience in a role like (not essential) Personal Assistant Executive Assistant Administrator Marketing Compliance Business Analyst Bookkeeper Copywriter Project Manager Why should you create your business with our VA programme? We've helped hundreds of people change course and set up successful Virtual Assistant businesses, using their existing skills to build their own brand. You don't need Personal Assistant (PA) experience. We feel passionately that you should have choice and freedom when running your Virtual Assistant business so that you can make it your own. You choose your hours, you pick the work you do and importantly, you decide which clients you want to work with. There are so many benefits of running a VA business that's 100% yours - unlike a franchise model, we don't charge hefty upfront fees or expect you to share a percentage of your ongoing income. Our programme is low cost at just a few hundred pounds and packed full of value. If you consider that the average hourly rate for a VA in the UK is £30 and an average client might use you for 20 hours a month, you should get your initial investment back within just one month of working with your first client. You're probably wondering how you'll get clients We've been doing it since 2005 so we know what works and what doesn't. Getting clients is the main focus of our programme - we show you proven ways to get the right type of clients who'll appreciate you, and who you'll love working with. So, what next if you think you have the makings of a great VA? Our step-by-step FAB-VA programme provides all the guidance and video support you need to build a successful VA business from scratch. The guesswork has been removed to save you both time and money, take a look at our website to see how others have found it. The programme can fit around your current circumstances, and you can continue to work until you've started onboarding your own clients. Some people even choose to permanently run their VA business alongside a part-time job. We show you realistic earning potential in years 1 & 2 in our webinar about becoming a Virtual Assistant. We encourage you to watch this video now so you can decide if being a VA is right for you. Click 'Apply Now' to progress your application on our website and access the webinar.
Job Description - Assistant Vice President - Salesforce Delivery Lead (CAP037204) Assistant Vice President - Salesforce Delivery Lead - CAP037204 Genpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125,000+ people across 30+ countries are driven by our innate curiosity, entrepreneurial agility, and desire to create lasting value for clients. Powered by our purpose - the relentless pursuit of a world that works better for people - we serve and transform leading enterprises, including the Fortune Global 500, with our deep business and industry knowledge, digital operations services, and expertise in data, technology, and AI. Inviting applications for the role of Assistant Vice President- Salesforce Delivery Lead We are seeking a highly motivated and experienced Delivery Lead to join our team. As the Delivery Lead, you will be responsible for overseeing the successful delivery of projects and ensuring customer satisfaction. You will work closely with cross-functional teams, including engineering, product management, and customer success, to drive the delivery process and ensure projects are completed on time and within budget. The ideal candidate will have a strong background in project management, excellent communication skills, and a passion for delivering high-quality results. Responsibilities Working closely with the Management teams and key stakeholders. Managing/running multiple scrums and projects. Creating and implementing best practices policies, standards, and frameworks. Run scrum cadences working with multiples teams across the globe. Ensure coordination between cross functional teams for timely delivery. Estimate the project and delivery timelines. Identify, monitor, and process tasks through discussion with teams raising red flags. Ability to detect any delay in delivery and to take the required action Conduct regular meetings with team leaders and follow up on project status. Ability to excel in a fast-paced start up like culture Streamline the team's overall performance and delivery. Qualifications we seek in you! Minimum Qualifications Graduate from any stream and Professional certification such as PMP or PRINCE2 Experience in coaching project team members to strengthen their abilities and skill. Must have experience as Project Manager in Agile-Scrum, Waterfall Must have experience of running Sprints and tracking through tool . Must be having a Scrum Master certification. Preferred Qualifications/ Skills Salesforce certifications is a plus. Relevant years of progressive career in IT. Should have ability to influence without authority. Excellent verbal and written communication skills. Strong problem-solving skills Self-driven and passion for technology Ability to work cross-functionally, in a fast-paced work environment. Able to communicate technical or complex subject matters in business terms. Able to work with non-collocated team members. Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. Get to know us at and on X , Facebook , LinkedIn , and YouTube . Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training .
May 11, 2024
Full time
Job Description - Assistant Vice President - Salesforce Delivery Lead (CAP037204) Assistant Vice President - Salesforce Delivery Lead - CAP037204 Genpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125,000+ people across 30+ countries are driven by our innate curiosity, entrepreneurial agility, and desire to create lasting value for clients. Powered by our purpose - the relentless pursuit of a world that works better for people - we serve and transform leading enterprises, including the Fortune Global 500, with our deep business and industry knowledge, digital operations services, and expertise in data, technology, and AI. Inviting applications for the role of Assistant Vice President- Salesforce Delivery Lead We are seeking a highly motivated and experienced Delivery Lead to join our team. As the Delivery Lead, you will be responsible for overseeing the successful delivery of projects and ensuring customer satisfaction. You will work closely with cross-functional teams, including engineering, product management, and customer success, to drive the delivery process and ensure projects are completed on time and within budget. The ideal candidate will have a strong background in project management, excellent communication skills, and a passion for delivering high-quality results. Responsibilities Working closely with the Management teams and key stakeholders. Managing/running multiple scrums and projects. Creating and implementing best practices policies, standards, and frameworks. Run scrum cadences working with multiples teams across the globe. Ensure coordination between cross functional teams for timely delivery. Estimate the project and delivery timelines. Identify, monitor, and process tasks through discussion with teams raising red flags. Ability to detect any delay in delivery and to take the required action Conduct regular meetings with team leaders and follow up on project status. Ability to excel in a fast-paced start up like culture Streamline the team's overall performance and delivery. Qualifications we seek in you! Minimum Qualifications Graduate from any stream and Professional certification such as PMP or PRINCE2 Experience in coaching project team members to strengthen their abilities and skill. Must have experience as Project Manager in Agile-Scrum, Waterfall Must have experience of running Sprints and tracking through tool . Must be having a Scrum Master certification. Preferred Qualifications/ Skills Salesforce certifications is a plus. Relevant years of progressive career in IT. Should have ability to influence without authority. Excellent verbal and written communication skills. Strong problem-solving skills Self-driven and passion for technology Ability to work cross-functionally, in a fast-paced work environment. Able to communicate technical or complex subject matters in business terms. Able to work with non-collocated team members. Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. Get to know us at and on X , Facebook , LinkedIn , and YouTube . Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training .
Position Overview: We are currently seeking a highly capable and motivated Administrative Assistant / Personal Assistant to join a company based local to Stourbridge. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive attitude towards assisting managers and executives in daily tasks. This position offers an exciting opportunity for growth within a dynamic company. Qualifications: A-Level Mathematics or equivalent would be beneficial A-grade in Mathematics, B-grade in English GCSE Completion of a business administrator course (preferred) Responsibilities: Answering phones and handling inquiries professionally and efficiently Responding to emails in a timely manner, prioritizing urgent matters Providing administrative support to managers and executives Coordinating the dispatching of goods as required Matching and entering invoices accurately into the system Preparation and delivery of refreshments, including making tea or coffee Managing and ordering office stationary supplies Key Attributes: Highly organized with meticulous attention to detail Enthusiastic team player with a positive attitude Excellent verbal and written communication skills Ability to multitask and prioritize tasks effectively Proven ability to work collaboratively and independently Strong problem-solving skills and ability to adapt to changing priorities Additional Information: The position reports directly to the Director and Company Secretary Salary: £25,000 per annum This role offers significant opportunities for professional development and growth within the company.
May 11, 2024
Full time
Position Overview: We are currently seeking a highly capable and motivated Administrative Assistant / Personal Assistant to join a company based local to Stourbridge. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive attitude towards assisting managers and executives in daily tasks. This position offers an exciting opportunity for growth within a dynamic company. Qualifications: A-Level Mathematics or equivalent would be beneficial A-grade in Mathematics, B-grade in English GCSE Completion of a business administrator course (preferred) Responsibilities: Answering phones and handling inquiries professionally and efficiently Responding to emails in a timely manner, prioritizing urgent matters Providing administrative support to managers and executives Coordinating the dispatching of goods as required Matching and entering invoices accurately into the system Preparation and delivery of refreshments, including making tea or coffee Managing and ordering office stationary supplies Key Attributes: Highly organized with meticulous attention to detail Enthusiastic team player with a positive attitude Excellent verbal and written communication skills Ability to multitask and prioritize tasks effectively Proven ability to work collaboratively and independently Strong problem-solving skills and ability to adapt to changing priorities Additional Information: The position reports directly to the Director and Company Secretary Salary: £25,000 per annum This role offers significant opportunities for professional development and growth within the company.
This forward thinking and dynamic creative agency is looking for an experienced Executive Assistant to support their Executive Creative Director. They are a phenomenal agency who work with some of the worlds leading brands so the ECD is in hot demand! You'll be acting as a strict gate-keeper, managing and coordinating tight schedules, booking complex international travel and organising the inbox. Your role will be to enhance the Executive Creative Director's effectiveness by ensuring histime is managed optimally, all administration is up to date and by representing theExecutive Creative Director to others.You'll also be carrying out research, producing project materials, presentations, board papers, minuting meetings, liaising with clients and ensuring their working life as smoothly and seamlessly as possible. You'll always be 5 steps ahead of the game with a plan A, B and C! They are a great company with some impressive offices and who look after their staff well so you won't want to leave onceyou'rein. In order to be considered you must have previous EA experience at board level in a creative company, agency world even better, with exceptional organisational and written and verbal communication skills. Adobe suite will be a nice bonus too. Think you could be the right match? Send in your CV asap.
May 11, 2024
Full time
This forward thinking and dynamic creative agency is looking for an experienced Executive Assistant to support their Executive Creative Director. They are a phenomenal agency who work with some of the worlds leading brands so the ECD is in hot demand! You'll be acting as a strict gate-keeper, managing and coordinating tight schedules, booking complex international travel and organising the inbox. Your role will be to enhance the Executive Creative Director's effectiveness by ensuring histime is managed optimally, all administration is up to date and by representing theExecutive Creative Director to others.You'll also be carrying out research, producing project materials, presentations, board papers, minuting meetings, liaising with clients and ensuring their working life as smoothly and seamlessly as possible. You'll always be 5 steps ahead of the game with a plan A, B and C! They are a great company with some impressive offices and who look after their staff well so you won't want to leave onceyou'rein. In order to be considered you must have previous EA experience at board level in a creative company, agency world even better, with exceptional organisational and written and verbal communication skills. Adobe suite will be a nice bonus too. Think you could be the right match? Send in your CV asap.
Receptionist / Operations Administrator Watford £ 25-27k Monday - Friday (8.45am - 5.30pm) Are you ready to join a dynamic and rapidly growing wellbeing company in Watford, known for its innovation and commitment to customer satisfaction? Here's your chance to become a vital part of their success story as a Receptionist, Front of House individual/ Operations Administrator, contributing to the seamless operation of their busy office environment. Your role will encompass a diverse range of responsibilities, including efficient management of office tasks, delivering exceptional customer service, and ensuring the smooth functioning of day-to-day operations. You will the Ambassador of this fabulous brand- being the first point of contact for individuals either on the phone or face to face. Your standards will be high and you will be someone who takes great pride in all that you do! This position will be approx. 60% Reception and 40% operational admin support. Key Responsibilities: Order Management: Handling orders, including website orders, and ensuring timely picking, packing, and dispatch. Responding promptly to customer inquiries and resolving queries to maintain high customer satisfaction levels. Social Media Support: Assisting the Head of PR and Social and the Consultant in creating engaging social media content to enhance brand visibility and engagement. Stock Control: Managing stock levels for web orders, handling stock replenishment, and maintaining accurate stock records. Sales Support: Taking sales orders over the phone, providing product information, and processing orders efficiently to maximise sales opportunities. Data Management: Updating product databases, maintaining accurate customer records, and providing necessary support to the Operations team in data-related tasks. Office Administration: Performing general office management tasks, including answering calls, managing calendars, coordinating with couriers, and ensuring the office premises are well-maintained and organised. Customer Support: Offering comprehensive assistance to customers, including providing detailed product information, handling sample requests, and addressing customer queries effectively. Facilities Management: Overseeing office presentation and cleanliness, managing office supplies, and liaising with service providers to ensure smooth office operations. Visitor Management: Welcoming visitors to the office, catering to their needs, and ensuring a positive and professional visitor experience. Qualifications and Prior Experience: Receptionist/Administrative Experience: Demonstrated experience in a receptionist or office support role, preferably in a fast-paced environment such as sales or logistics Proficiency in Microsoft Office: Strong numeracy skills and proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Industry Experience: Previous experience in the gift and/or beauty industry would be advantageous but not essential. Attention to Detail: Impeccable attention to detail and accuracy in handling administrative tasks. Positive Attitude: A quick learner with a positive, 'can-do' attitude and excellent communication skills. Organisational Skills: Highly organised with exceptional multitasking abilities and the ability to thrive in a busy working environment. What's in it for you? This is an excellent opportunity to join an innovative company and contribute to their continued success. You'll receive comprehensive benefits, including generous holiday allowance, discounted parking, employee assistance program, and eligibility for an annual bonus. Additional training investment will be provided to enhance your skills and certifications. Don't miss out on the chance to work closely with diverse departments and be part of a collaborative team culture. If you're adaptable, proactive, and ready to take on a rewarding challenge, apply now! What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice. Suitable keywords for this role may include; Receptionist, Reception, Front of Desk, Administrator, Office Coordinator, Administrative Assistant, Customer Service Representative, Office Administrator, Office Assistant, Front Office Executive, Reception Administrator, Office Support Specialist
May 11, 2024
Full time
Receptionist / Operations Administrator Watford £ 25-27k Monday - Friday (8.45am - 5.30pm) Are you ready to join a dynamic and rapidly growing wellbeing company in Watford, known for its innovation and commitment to customer satisfaction? Here's your chance to become a vital part of their success story as a Receptionist, Front of House individual/ Operations Administrator, contributing to the seamless operation of their busy office environment. Your role will encompass a diverse range of responsibilities, including efficient management of office tasks, delivering exceptional customer service, and ensuring the smooth functioning of day-to-day operations. You will the Ambassador of this fabulous brand- being the first point of contact for individuals either on the phone or face to face. Your standards will be high and you will be someone who takes great pride in all that you do! This position will be approx. 60% Reception and 40% operational admin support. Key Responsibilities: Order Management: Handling orders, including website orders, and ensuring timely picking, packing, and dispatch. Responding promptly to customer inquiries and resolving queries to maintain high customer satisfaction levels. Social Media Support: Assisting the Head of PR and Social and the Consultant in creating engaging social media content to enhance brand visibility and engagement. Stock Control: Managing stock levels for web orders, handling stock replenishment, and maintaining accurate stock records. Sales Support: Taking sales orders over the phone, providing product information, and processing orders efficiently to maximise sales opportunities. Data Management: Updating product databases, maintaining accurate customer records, and providing necessary support to the Operations team in data-related tasks. Office Administration: Performing general office management tasks, including answering calls, managing calendars, coordinating with couriers, and ensuring the office premises are well-maintained and organised. Customer Support: Offering comprehensive assistance to customers, including providing detailed product information, handling sample requests, and addressing customer queries effectively. Facilities Management: Overseeing office presentation and cleanliness, managing office supplies, and liaising with service providers to ensure smooth office operations. Visitor Management: Welcoming visitors to the office, catering to their needs, and ensuring a positive and professional visitor experience. Qualifications and Prior Experience: Receptionist/Administrative Experience: Demonstrated experience in a receptionist or office support role, preferably in a fast-paced environment such as sales or logistics Proficiency in Microsoft Office: Strong numeracy skills and proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Industry Experience: Previous experience in the gift and/or beauty industry would be advantageous but not essential. Attention to Detail: Impeccable attention to detail and accuracy in handling administrative tasks. Positive Attitude: A quick learner with a positive, 'can-do' attitude and excellent communication skills. Organisational Skills: Highly organised with exceptional multitasking abilities and the ability to thrive in a busy working environment. What's in it for you? This is an excellent opportunity to join an innovative company and contribute to their continued success. You'll receive comprehensive benefits, including generous holiday allowance, discounted parking, employee assistance program, and eligibility for an annual bonus. Additional training investment will be provided to enhance your skills and certifications. Don't miss out on the chance to work closely with diverse departments and be part of a collaborative team culture. If you're adaptable, proactive, and ready to take on a rewarding challenge, apply now! What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice. Suitable keywords for this role may include; Receptionist, Reception, Front of Desk, Administrator, Office Coordinator, Administrative Assistant, Customer Service Representative, Office Administrator, Office Assistant, Front Office Executive, Reception Administrator, Office Support Specialist
Full time, Aberdeen with a salary: up to £32k + performance bonus and annual company bonusWe are looking for a dedicated Secretary/EA to work collaboratively as part of a highly successful conveyancing team. As an Executive Assistant, you will provide crucial support to the Real Estate practice area and ensure the delivery of top-notch services to the firms external clients. Day to day you will be involved with: - Diary management- Proactive mailbox management- Drafting Letters of Engagement- Maintaining data room sites- Updating contacts and distribution lists- Compiling and updating records- File management- Billing support- Business development tasks- Travel coordination- Minute taking- Social media profile management To be shortlisted you will come with: - Experience in a conveyancing secretarial role- Ability to work under pressure with tight deadlines- Strong initiative and communication skills- Team player with flexibility in tasks- Professional image and proactive service mindset- Willingness to adapt to changing work practicesIf this is the EA role you've been waiting for, please do not hesitate to apply - interviews will commence immanently Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
May 11, 2024
Full time
Full time, Aberdeen with a salary: up to £32k + performance bonus and annual company bonusWe are looking for a dedicated Secretary/EA to work collaboratively as part of a highly successful conveyancing team. As an Executive Assistant, you will provide crucial support to the Real Estate practice area and ensure the delivery of top-notch services to the firms external clients. Day to day you will be involved with: - Diary management- Proactive mailbox management- Drafting Letters of Engagement- Maintaining data room sites- Updating contacts and distribution lists- Compiling and updating records- File management- Billing support- Business development tasks- Travel coordination- Minute taking- Social media profile management To be shortlisted you will come with: - Experience in a conveyancing secretarial role- Ability to work under pressure with tight deadlines- Strong initiative and communication skills- Team player with flexibility in tasks- Professional image and proactive service mindset- Willingness to adapt to changing work practicesIf this is the EA role you've been waiting for, please do not hesitate to apply - interviews will commence immanently Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Motor Trade Assistant Handler PIB Insurance are looking to recruit an Assistant Account Handler for their Motor Trade team based/Reporting into their Croydon Office The roles offers a variety of duties and responsibilities as follows:To treat our customers fairly providing a professional, friendly and efficient service to clients contributing to growth of the accounts working within Group Broking Procedures and to company service standardsTo assist Account Executives with the retention of existing customers by continual development of relationships and delivery of customer service standardsAssist Account Executives to contribute to growth and development of the company with allocation of clients by identifying uninsured areas to ensure adequate and relevant insurance covers and risk management / loss adjuster services are provided to meet the risks faced by client business To ensure clients have adequate and appropriate insurance covers By assisting generation of new customers wherever possible with commitment, support and development of the business strategy. Provision of professional advice and service to client Provision of quotations as directed Renewal procedures to be followed per Group Broking Procedures provided Group accounts procedures and queries to be complied with Post processing within timescales, Group Broking procedures and to company standards Computer records, accurate creation and maintenance ensuring completeness Intelligent labelling of system entries Preparation and issue of risk registers / pre-renewal agendas/submission/renewal reports for issue to client/insurers Documentation checking prior to account executive signing off prior to subsequent issue File maintenance - general housekeeping of all records Contribution to overall efficient running of PIB Open communication and liaison with all other departments within PIB Securing payment from clients within timescales Diary / Tasks - accurate use and maintenance Accurate use of task bar and diary systems to ensure workload is managed and any problems reported to commercial manager Constant communication on file progress between you and the relevant Executive Continual professional development (self driven) within all relevant aspects of the industry Continued growth and expansion of product knowledge and technical expertise working towards chartered insurance qualifications as required Identify, report and resolve:- Breaches / complaints / E&O and to Respond positively to QA Other duties as and when required Further information As well as a competitive salary we offer the following benefits - Competitive holiday allowance with the annual option to buy additional days Death in Service benefit of x4 salary Company pension scheme Enhanced maternity and paternity leave packages A flexible benefits package which allows you to add additional benefits to your overall package Our benefits portal offers discounts on technology & electronics, cinemas, restaurants, days out, mortgage advice, travel and many more Referral schemes Discounted rates on PIB products We offer a first-class employee benefits and welfare package to support our employees with financial management, cycle to work scheme, counselling support, health screening, will writing, menopause support, books, stopping smoking and much more If supporting the local community, engaging with charities and having the opportunity to 'give something back' interests you, you have the opportunity to take an extra day to support this with a Volunteering day. We also offer a wide range of discounts including a kids pass - giving you discount to over 4500 attractions and activities, discounts at hairdressers and beauticians, climate change projects with lots of other options to choose PIB has a comprehensive learning & development framework, including professional study options and apprenticeships which are available to all employees, and which will support your career development Being a part of our PIB Community Trust, we support fundraising where you can apply for grants from PIB Group towards your chosen charity PIB Group are committed to improving their environmental impact in a responsible way. From the individual actions that our colleagues take every day through to installing the right facilities across our premises, there are many measures in place to help reduce PIB's carbon footprint. We are proud of our success and growth and have been recognised for many industry awards across our business. If you wish to work for a company that truly puts people at the heart of their organisation, then we would love to hear from you. PIB operates a flexible working policy, and our management teams will talk to you about how that would meet both your flexible working needs and those of the business and role you are applying for. We would love to hear from you if you want to hear more about opportunities in PIB. We are an equal opportunities employer, committed to hiring a diverse and inclusive workforce. We do not discriminate on the basis of race, colour, gender, religion, disability, age, sexual orientation or any other characteristic protected by law.REF-
May 11, 2024
Full time
Motor Trade Assistant Handler PIB Insurance are looking to recruit an Assistant Account Handler for their Motor Trade team based/Reporting into their Croydon Office The roles offers a variety of duties and responsibilities as follows:To treat our customers fairly providing a professional, friendly and efficient service to clients contributing to growth of the accounts working within Group Broking Procedures and to company service standardsTo assist Account Executives with the retention of existing customers by continual development of relationships and delivery of customer service standardsAssist Account Executives to contribute to growth and development of the company with allocation of clients by identifying uninsured areas to ensure adequate and relevant insurance covers and risk management / loss adjuster services are provided to meet the risks faced by client business To ensure clients have adequate and appropriate insurance covers By assisting generation of new customers wherever possible with commitment, support and development of the business strategy. Provision of professional advice and service to client Provision of quotations as directed Renewal procedures to be followed per Group Broking Procedures provided Group accounts procedures and queries to be complied with Post processing within timescales, Group Broking procedures and to company standards Computer records, accurate creation and maintenance ensuring completeness Intelligent labelling of system entries Preparation and issue of risk registers / pre-renewal agendas/submission/renewal reports for issue to client/insurers Documentation checking prior to account executive signing off prior to subsequent issue File maintenance - general housekeeping of all records Contribution to overall efficient running of PIB Open communication and liaison with all other departments within PIB Securing payment from clients within timescales Diary / Tasks - accurate use and maintenance Accurate use of task bar and diary systems to ensure workload is managed and any problems reported to commercial manager Constant communication on file progress between you and the relevant Executive Continual professional development (self driven) within all relevant aspects of the industry Continued growth and expansion of product knowledge and technical expertise working towards chartered insurance qualifications as required Identify, report and resolve:- Breaches / complaints / E&O and to Respond positively to QA Other duties as and when required Further information As well as a competitive salary we offer the following benefits - Competitive holiday allowance with the annual option to buy additional days Death in Service benefit of x4 salary Company pension scheme Enhanced maternity and paternity leave packages A flexible benefits package which allows you to add additional benefits to your overall package Our benefits portal offers discounts on technology & electronics, cinemas, restaurants, days out, mortgage advice, travel and many more Referral schemes Discounted rates on PIB products We offer a first-class employee benefits and welfare package to support our employees with financial management, cycle to work scheme, counselling support, health screening, will writing, menopause support, books, stopping smoking and much more If supporting the local community, engaging with charities and having the opportunity to 'give something back' interests you, you have the opportunity to take an extra day to support this with a Volunteering day. We also offer a wide range of discounts including a kids pass - giving you discount to over 4500 attractions and activities, discounts at hairdressers and beauticians, climate change projects with lots of other options to choose PIB has a comprehensive learning & development framework, including professional study options and apprenticeships which are available to all employees, and which will support your career development Being a part of our PIB Community Trust, we support fundraising where you can apply for grants from PIB Group towards your chosen charity PIB Group are committed to improving their environmental impact in a responsible way. From the individual actions that our colleagues take every day through to installing the right facilities across our premises, there are many measures in place to help reduce PIB's carbon footprint. We are proud of our success and growth and have been recognised for many industry awards across our business. If you wish to work for a company that truly puts people at the heart of their organisation, then we would love to hear from you. PIB operates a flexible working policy, and our management teams will talk to you about how that would meet both your flexible working needs and those of the business and role you are applying for. We would love to hear from you if you want to hear more about opportunities in PIB. We are an equal opportunities employer, committed to hiring a diverse and inclusive workforce. We do not discriminate on the basis of race, colour, gender, religion, disability, age, sexual orientation or any other characteristic protected by law.REF-
Fluent German Team Secretary/Assistant £33,000 - £40,000City The successful candidate MUST be fluent in German, both written, spoken and reading, with strong admin experience. A fantastic opportunity for a German speaking to join a global Investment Bank based in the City.This role is supporting their fast-paced, reactive Investment Banking team with diary management, travel, and admin support. The Role: Diary management and travel organisation, arranging meetings and conference calls, booking restaurants/taxis, etc; Preparing itineraries, agendas and any documentation needed; Organising and logging client meetings via purpose-built database/roadshow system; General administrative duties: taking calls; relaying client messages accurately processing expenses; updating team calendars and absence management system; Printing/binding documentation and marketing material as required; Helping with general meeting arrangements: room bookings; room set-ups; lunch set-ups. Essential requirements: Proven experience as a Team Assistant within Professional Services Fluent in German with business level English Proficient in MS Office and Outlook Excellent communication skills Organised and proactive with strong attention to detail Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective ce of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No:
May 11, 2024
Full time
Fluent German Team Secretary/Assistant £33,000 - £40,000City The successful candidate MUST be fluent in German, both written, spoken and reading, with strong admin experience. A fantastic opportunity for a German speaking to join a global Investment Bank based in the City.This role is supporting their fast-paced, reactive Investment Banking team with diary management, travel, and admin support. The Role: Diary management and travel organisation, arranging meetings and conference calls, booking restaurants/taxis, etc; Preparing itineraries, agendas and any documentation needed; Organising and logging client meetings via purpose-built database/roadshow system; General administrative duties: taking calls; relaying client messages accurately processing expenses; updating team calendars and absence management system; Printing/binding documentation and marketing material as required; Helping with general meeting arrangements: room bookings; room set-ups; lunch set-ups. Essential requirements: Proven experience as a Team Assistant within Professional Services Fluent in German with business level English Proficient in MS Office and Outlook Excellent communication skills Organised and proactive with strong attention to detail Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts. EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective ce of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No:
Page Personnel Secretarial & Business Support
Wakefield, Yorkshire
Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Client Details Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Description Handling incoming calls and other communications. Managing filing systems, updating paperwork and maintaining documents. Assisting colleagues with administrative tasks. Performing general office clerk duties and errands. Supporting team leaders with project tasks as required. Maintaining supply inventory and office equipment as needed. Creating, maintaining, and entering information into databases. Meeting and greeting clients and visitors to the office. Profile Minimum of 5 years recent experience working as an Assistant within a law firm. ü Minimum of 3 years of experience preferably supporting top-level executives, partners or chairpersons in a law firm or small boutique / niche business. ü Strong background in commercial and business operations, with a solid understanding of international business dynamics. ü Exceptional organisational and multitasking skills, with a keen attention to detail. ü Excellent communication and interpersonal skills, with the ability to interact confidently with executives, clients, and team members. ü Proficiency in office software and collaboration tools (Microsoft Office, Google Work space, etc.). ü Discretion and ability to handle confidential information. ü Proactive and resourceful mindset, with the ability to work independently and prioritise tasks effectively. ü Flexibility to adapt to changing priorities and a fast-paced work environment Job Offer Weekly Pay Ongoing Temporary Contract
May 11, 2024
Full time
Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Client Details Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Description Handling incoming calls and other communications. Managing filing systems, updating paperwork and maintaining documents. Assisting colleagues with administrative tasks. Performing general office clerk duties and errands. Supporting team leaders with project tasks as required. Maintaining supply inventory and office equipment as needed. Creating, maintaining, and entering information into databases. Meeting and greeting clients and visitors to the office. Profile Minimum of 5 years recent experience working as an Assistant within a law firm. ü Minimum of 3 years of experience preferably supporting top-level executives, partners or chairpersons in a law firm or small boutique / niche business. ü Strong background in commercial and business operations, with a solid understanding of international business dynamics. ü Exceptional organisational and multitasking skills, with a keen attention to detail. ü Excellent communication and interpersonal skills, with the ability to interact confidently with executives, clients, and team members. ü Proficiency in office software and collaboration tools (Microsoft Office, Google Work space, etc.). ü Discretion and ability to handle confidential information. ü Proactive and resourceful mindset, with the ability to work independently and prioritise tasks effectively. ü Flexibility to adapt to changing priorities and a fast-paced work environment Job Offer Weekly Pay Ongoing Temporary Contract
When we recruit technical sector experts for our leading UK Trade Association, we usually start by posing the question: why work for just one company when you can influence your entire sector for the better The skills may be different for this hands-on, varied, and interesting senior role, but that underlying principle holds good for you as an experienced Executive Assistant, and hopefully gives you a reason to read on In so doing, you will have the chance to make a major contribution to an essential industry critical to the UK construction and manufacturing sector. Let us also reassure you that we are in for the long haul of our journey to support our Members - we don't believe in "quick fixes" to the challenges they face. Some key areas of responsibility are: - Provide executive support to the Chief Executive; - Provide governance and secretarial support to the Board, the Council and the Company Secretary; - Support the smooth running of the office including: visitor reception; room management; central diary coordination; and supplier liaison; - Providing executive support to other regional staff and teams; That's just for starters! As with all of our roles, you certainly won't be short of interesting and varied work! What are we looking for in you in return A few of the key criteria: - a quality track record of a similar role within a medium/large corporate organisation; - Graduate calibre with strong numeracy skills and excellent written and spoken English, and a keen eye for detail; - Experience of providing secretarial support to executive committees, including producing agendas, papers and minutes; - Excellent IT skills and experience in office applications with an interest in technology and an understanding of the importance of data; - The ability to work proactively and a willingness to act on own initiative, highlighting issues and suggesting possible solutions, whilst exercising confidentiality, discretion and personal sensitivity in all aspects of the role. A time to change for you and a time for you to influence an entire sector for the better If so, we'd love to hear from you. PLEASE NOTE: As this is working directly with our CEO, who is office based, there is some flexibility on working patterns, but it is predominantly also a Full Time office based role.
May 11, 2024
Full time
When we recruit technical sector experts for our leading UK Trade Association, we usually start by posing the question: why work for just one company when you can influence your entire sector for the better The skills may be different for this hands-on, varied, and interesting senior role, but that underlying principle holds good for you as an experienced Executive Assistant, and hopefully gives you a reason to read on In so doing, you will have the chance to make a major contribution to an essential industry critical to the UK construction and manufacturing sector. Let us also reassure you that we are in for the long haul of our journey to support our Members - we don't believe in "quick fixes" to the challenges they face. Some key areas of responsibility are: - Provide executive support to the Chief Executive; - Provide governance and secretarial support to the Board, the Council and the Company Secretary; - Support the smooth running of the office including: visitor reception; room management; central diary coordination; and supplier liaison; - Providing executive support to other regional staff and teams; That's just for starters! As with all of our roles, you certainly won't be short of interesting and varied work! What are we looking for in you in return A few of the key criteria: - a quality track record of a similar role within a medium/large corporate organisation; - Graduate calibre with strong numeracy skills and excellent written and spoken English, and a keen eye for detail; - Experience of providing secretarial support to executive committees, including producing agendas, papers and minutes; - Excellent IT skills and experience in office applications with an interest in technology and an understanding of the importance of data; - The ability to work proactively and a willingness to act on own initiative, highlighting issues and suggesting possible solutions, whilst exercising confidentiality, discretion and personal sensitivity in all aspects of the role. A time to change for you and a time for you to influence an entire sector for the better If so, we'd love to hear from you. PLEASE NOTE: As this is working directly with our CEO, who is office based, there is some flexibility on working patterns, but it is predominantly also a Full Time office based role.