An award-winning company creating high quality gardens and landscapes throughout Surrey, Hampshire and the South East are now seeking to appoint an Executive Assistant/Administrator to report to, and work with, the Managing Director of this successful and growing business. The successful Administrator will receive a salary of up to £30,500 per annum (DOE), plus a pension, onsite parking and 22 days holiday + Bank Holidays. Working from a delightful home office in Farnham, the main duties assigned to the Executive Assistant/Administrator include: Associated administration for the many and varied garden and landscaping projects Assist site managers by creating and updating project schedules and communicate project updates Liaise with suppliers and sub-contractors Maintain accurate job information sheets and assist with work logs and team rosters Administration of the relevant paperwork for projects in regard to site Health & Safety Provision of administrative and secretarial services to the MD, whilst ensuring the most efficient and accurate records are kept, and developing an in-house CRM Answering calls, emails and responding to customer enquiries Purchasing, raising purchase orders and interface with outsourced bookkeeper/accountant Assist with the website management and promotion materials for potential clients Under the direction of our outsourced HR provider, keeping the relevant staff files and associated correspondence; assisting the MD with selection of new employees We're looking for an Executive Assistant/Administrator with: Proactive approach to the role, willing to suggest improvements and implement change Capable of managing a varied and diverse workload, changing daily in terms of priority and timescales Ability to maintain excellent paper audit trail, work within processes and confident enough to suggest changes to improve efficiency Excellent communication skills, verbal and written and comfortable with managing budgets Excellent computer skills, including MSOffice (Word, Excel, PowerPoint) Excellent time keeping, attention to detail and organisation skills A people person with a positive attitude, comfortable working in a smaller business whilst maintaining a professional manner at all times They may be able to offer flexibility with start and finish times - salary shown is for a standard 35 hour week; part-time applications will be considered (for those seeking part time hours, the salary will be apportioned to the number of hours); some flexibility upon the successful completion of a probationary period for hybrid working between the office and home working. To apply for this role as Executive Assistant/Administrator, please click apply online and upload an updated copy of your CV.Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.
May 12, 2024
Full time
An award-winning company creating high quality gardens and landscapes throughout Surrey, Hampshire and the South East are now seeking to appoint an Executive Assistant/Administrator to report to, and work with, the Managing Director of this successful and growing business. The successful Administrator will receive a salary of up to £30,500 per annum (DOE), plus a pension, onsite parking and 22 days holiday + Bank Holidays. Working from a delightful home office in Farnham, the main duties assigned to the Executive Assistant/Administrator include: Associated administration for the many and varied garden and landscaping projects Assist site managers by creating and updating project schedules and communicate project updates Liaise with suppliers and sub-contractors Maintain accurate job information sheets and assist with work logs and team rosters Administration of the relevant paperwork for projects in regard to site Health & Safety Provision of administrative and secretarial services to the MD, whilst ensuring the most efficient and accurate records are kept, and developing an in-house CRM Answering calls, emails and responding to customer enquiries Purchasing, raising purchase orders and interface with outsourced bookkeeper/accountant Assist with the website management and promotion materials for potential clients Under the direction of our outsourced HR provider, keeping the relevant staff files and associated correspondence; assisting the MD with selection of new employees We're looking for an Executive Assistant/Administrator with: Proactive approach to the role, willing to suggest improvements and implement change Capable of managing a varied and diverse workload, changing daily in terms of priority and timescales Ability to maintain excellent paper audit trail, work within processes and confident enough to suggest changes to improve efficiency Excellent communication skills, verbal and written and comfortable with managing budgets Excellent computer skills, including MSOffice (Word, Excel, PowerPoint) Excellent time keeping, attention to detail and organisation skills A people person with a positive attitude, comfortable working in a smaller business whilst maintaining a professional manner at all times They may be able to offer flexibility with start and finish times - salary shown is for a standard 35 hour week; part-time applications will be considered (for those seeking part time hours, the salary will be apportioned to the number of hours); some flexibility upon the successful completion of a probationary period for hybrid working between the office and home working. To apply for this role as Executive Assistant/Administrator, please click apply online and upload an updated copy of your CV.Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.
Our client is looking for an experienced Dutch speaking Senior Administrator to join their team on a permanent contract. Within this role you will be providing a wide range of administrative tasks and supporting a busy team. This position is office based with a start date as soon as possible. Your responsibilities will include: Providing secretarial and administrative support to the management team, including diary management, preparing meetings, making reports, minute taking and handling any external and internal communications. Being the main point of contact for staff members and clients, always ensuring smooth communication Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Dutch speaking Senior Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Dutch speaker who sought to develop their career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Dutch and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Coordinator, Senior Administrator or Team Assistant Proven experience of working in administrative role or similar Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment Available to start ASAP To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
May 12, 2024
Full time
Our client is looking for an experienced Dutch speaking Senior Administrator to join their team on a permanent contract. Within this role you will be providing a wide range of administrative tasks and supporting a busy team. This position is office based with a start date as soon as possible. Your responsibilities will include: Providing secretarial and administrative support to the management team, including diary management, preparing meetings, making reports, minute taking and handling any external and internal communications. Being the main point of contact for staff members and clients, always ensuring smooth communication Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Dutch speaking Senior Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Dutch speaker who sought to develop their career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Dutch and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Coordinator, Senior Administrator or Team Assistant Proven experience of working in administrative role or similar Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment Available to start ASAP To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of Edinburgh. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
May 12, 2024
Full time
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of Edinburgh. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
Housing assistant needed in Nuneaton £13.46ph ref To create and terminate rent and garage accounts on the Housing Management system. To manage any tenancy amendments needed on rent accounts, including rent refunds and Direct Debit amendments. To provide general administration support on a day to day basis in relation to a number of housing related services, such as mutual exchanges, abandoned properties, sign up's, scanning, mail merges, keeping supply of leaflets and information up to date and any other administrative tasks commensurate with the role. Establish and maintain electronic records and filing systems understanding any relevant statutory timescales that are required. Undertake basic research tasks and specific projects, compile basic reports related to the service, and provide feedback to managers regarding findings. Produce and co-ordinate Performance Indicator information and reports under the supervision of the Tenancy Services Manager. Manage the post to the teams, logging, acknowledging, and distributing to the relevant member of staff to ensure we meet our service standards. Provide a high level of customer's service when discussing potentially emotive situations with customers and give clear information and advice to those who may be distressed. Full time hours on a temporary basis.
May 12, 2024
Full time
Housing assistant needed in Nuneaton £13.46ph ref To create and terminate rent and garage accounts on the Housing Management system. To manage any tenancy amendments needed on rent accounts, including rent refunds and Direct Debit amendments. To provide general administration support on a day to day basis in relation to a number of housing related services, such as mutual exchanges, abandoned properties, sign up's, scanning, mail merges, keeping supply of leaflets and information up to date and any other administrative tasks commensurate with the role. Establish and maintain electronic records and filing systems understanding any relevant statutory timescales that are required. Undertake basic research tasks and specific projects, compile basic reports related to the service, and provide feedback to managers regarding findings. Produce and co-ordinate Performance Indicator information and reports under the supervision of the Tenancy Services Manager. Manage the post to the teams, logging, acknowledging, and distributing to the relevant member of staff to ensure we meet our service standards. Provide a high level of customer's service when discussing potentially emotive situations with customers and give clear information and advice to those who may be distressed. Full time hours on a temporary basis.
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of Manchester. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
May 12, 2024
Full time
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of Manchester. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy.
South Oxfordshire District Council
Abingdon, Oxfordshire
Housing Assistant Location: The designated office base is Abbey House, Abingdon. The councils operate in a truly flexible, and hybrid way where the focus is on outcomes not where you work. Salary and grade: £26,369 per year, Grade 3 Duration of role: Fixed term until August 2025 Hours per week 37 hours per week Closing date: 20 May 2024 Interviews : to take place 23 May 2024The aim of the Housing Needs Team is to ensure that people in housing need have access to the housing and support necessary to meet their requirements.The Housing Assistant will play an active role in meeting these aims, and in the provision of an efficient and effective housing service by:• answering basic telephone enquiries and dealing with routine correspondence• assisting in processing housing register applications and maintaining the Council's housing register• ensuring that customer care, Best Value and best practice are given priority• processing invoices and dealing with enquiries relating to payments and bills• ensuring that accurate and appropriate records are kept using both computer and manual systems, ensuring that confidentiality and data protection are observed.• assisting in the preparation and presentation of statistics, reports and other documentation as required• ordering stationery and equipment as required• making bookings for meetings or other events and taking minutes of meetings• developing and maintaining good working relationships with colleagues within the team, across the District Councils and with external and partner agencies as appropriate• assisting with project work as required• attending and participating in meetings and training events as required• playing an active role in the work of the team, ensuring that team and corporate priorities and targets are met and that procedures are followed• undertaking any other duties relating to the work of the team as requiredThe duties may vary from time to time without changing the nature of the post or the level of responsibility and the post holder may also be required to carry out any other duties appropriate to the grading of the post. About you Your essential skills, knowledge and experience • experience of dealing with vulnerable, and in some cases distressed people • experience of face-to-face contact with customers• ability to use IT systems, such as email, word and excel • knowledge of advice and support services likely to be relevant to the team's customers• good oral and written communication skills• good interpersonal skills• understanding of confidentiality• experience of working well in a team• full driving license and use of a car insured for business use Your essential qualifications • 5 GCSE's at grades A - C, or equivalent level of qualificationIf you have the following experience or qualifications - it's a bonus • knowledge of tenancy law and housing legislation• knowledge of welfare rights• knowledge of data protection legislation• familiarity with the Districts• experience of working in local government• experience of working in social housing About us Our vision and values are important to the councils and we expect you to support them and embed them in the way we work. Our vision We are seen as being customer-focussed, approachable and business-like. We are honest and open and are renowned for providing high quality cost effective services. Our values • We act with integrity and show respect• We are all accountable• We are passionate about our business • We strive for simplicity • We love success The benefits we offer • A basic 25 days annual leave per annum, rising to 30 days after five years. You also have all the bank holidays to look forward to and time off between Christmas and New Year.• Flexible working and annualised hours - a flexible approach to work that our employees love!• Salary pay awards - most jobs give scope for a pay increase after six months or the following April (depending on your start date) and we also review salaries each April. • A generous career average pension scheme which includes life insurance of three times your salary• The opportunity to purchase a bike through Cycle scheme (cheaper than directly through a store) so that you can cycle to work!• Various schemes to keep you healthy (reduced gym membership, free swims, free eye tests for DSE users and more)• We give you two days per year to volunteer within the local community.• A range of resources, support, and activities to help you maintain your wellbeing including a monthly wellbeing hour in addition to annualised hours (the ability to work flexibly as long as, over the course of the year, you complete your contracted hours) and annual leave.You may have experience in the following: Housing Support Officer, Housing Services Coordinator, Housing Needs Administrator, Housing Liaison Officer, Housing Solutions Assistant, Tenancy Support Assistant, Housing Enrolment Officer, Housing Register Coordinator, Housing Welfare Assistant, Housing Customer Care Officer, etc. REF-
May 12, 2024
Full time
Housing Assistant Location: The designated office base is Abbey House, Abingdon. The councils operate in a truly flexible, and hybrid way where the focus is on outcomes not where you work. Salary and grade: £26,369 per year, Grade 3 Duration of role: Fixed term until August 2025 Hours per week 37 hours per week Closing date: 20 May 2024 Interviews : to take place 23 May 2024The aim of the Housing Needs Team is to ensure that people in housing need have access to the housing and support necessary to meet their requirements.The Housing Assistant will play an active role in meeting these aims, and in the provision of an efficient and effective housing service by:• answering basic telephone enquiries and dealing with routine correspondence• assisting in processing housing register applications and maintaining the Council's housing register• ensuring that customer care, Best Value and best practice are given priority• processing invoices and dealing with enquiries relating to payments and bills• ensuring that accurate and appropriate records are kept using both computer and manual systems, ensuring that confidentiality and data protection are observed.• assisting in the preparation and presentation of statistics, reports and other documentation as required• ordering stationery and equipment as required• making bookings for meetings or other events and taking minutes of meetings• developing and maintaining good working relationships with colleagues within the team, across the District Councils and with external and partner agencies as appropriate• assisting with project work as required• attending and participating in meetings and training events as required• playing an active role in the work of the team, ensuring that team and corporate priorities and targets are met and that procedures are followed• undertaking any other duties relating to the work of the team as requiredThe duties may vary from time to time without changing the nature of the post or the level of responsibility and the post holder may also be required to carry out any other duties appropriate to the grading of the post. About you Your essential skills, knowledge and experience • experience of dealing with vulnerable, and in some cases distressed people • experience of face-to-face contact with customers• ability to use IT systems, such as email, word and excel • knowledge of advice and support services likely to be relevant to the team's customers• good oral and written communication skills• good interpersonal skills• understanding of confidentiality• experience of working well in a team• full driving license and use of a car insured for business use Your essential qualifications • 5 GCSE's at grades A - C, or equivalent level of qualificationIf you have the following experience or qualifications - it's a bonus • knowledge of tenancy law and housing legislation• knowledge of welfare rights• knowledge of data protection legislation• familiarity with the Districts• experience of working in local government• experience of working in social housing About us Our vision and values are important to the councils and we expect you to support them and embed them in the way we work. Our vision We are seen as being customer-focussed, approachable and business-like. We are honest and open and are renowned for providing high quality cost effective services. Our values • We act with integrity and show respect• We are all accountable• We are passionate about our business • We strive for simplicity • We love success The benefits we offer • A basic 25 days annual leave per annum, rising to 30 days after five years. You also have all the bank holidays to look forward to and time off between Christmas and New Year.• Flexible working and annualised hours - a flexible approach to work that our employees love!• Salary pay awards - most jobs give scope for a pay increase after six months or the following April (depending on your start date) and we also review salaries each April. • A generous career average pension scheme which includes life insurance of three times your salary• The opportunity to purchase a bike through Cycle scheme (cheaper than directly through a store) so that you can cycle to work!• Various schemes to keep you healthy (reduced gym membership, free swims, free eye tests for DSE users and more)• We give you two days per year to volunteer within the local community.• A range of resources, support, and activities to help you maintain your wellbeing including a monthly wellbeing hour in addition to annualised hours (the ability to work flexibly as long as, over the course of the year, you complete your contracted hours) and annual leave.You may have experience in the following: Housing Support Officer, Housing Services Coordinator, Housing Needs Administrator, Housing Liaison Officer, Housing Solutions Assistant, Tenancy Support Assistant, Housing Enrolment Officer, Housing Register Coordinator, Housing Welfare Assistant, Housing Customer Care Officer, etc. REF-
Your new company This amazing and leading charity is made up of people with dementia, carers, trusted experts, campaigners, researchers, and clinicians. They are the UK's largest collective force of people with unparalleled knowledge and over 40 years of experience addressing the biggest challenges facing people living with dementia. Key responsibilities: Developing and maintaining exceptional and credible relationships. Dealing with any concerns or complaints. Managing all correspondence in/out of the Director's office. Responsible for sourcing and co-ordinating briefings and data. Responsible for the delivery and coordination of events and development activities for the director's leadership team and the wider directorate. Responsible for providing support to the Director on both organisational and directorate-wide projects, Responsible for coordinating recruitment for senior roles (Executive Leadership Team, Senior Leadership Team, Head's of, Board) Manage the processing of payments of any contracts/services. Working in collaboration with Business Managers, other Executive Assistants and Associate Directors, Personal Assistants. What you'll need to succeed Networking and making contact - The most essential things the EA will do for our Director of People are the "Can you just find can you just ask . Can you just grab x person?" We are looking for a confident person, who's not shy about contacting the people they need, and chasing up actions. Some experience of HR - The Director of People gets 60-80+ emails a day, so you need to be able to spot the urgent things they need to see, and - with a bit of guidance - what can be delegated to other people. Able to manage EA basics standing on their head! (Not literally) but standard practice like, managing an inbox, perfectly organised diary, travel, expenses, invoices and more! What you'll get in return Salary: £38,500 Hybrid: Home-based with occasional travel Duration: 3-months temp role with a potential permanent opportunity Office Location: Fenchurch Street Interviews: Week commencing 13th May Start date: Monday 20th May What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 12, 2024
Full time
Your new company This amazing and leading charity is made up of people with dementia, carers, trusted experts, campaigners, researchers, and clinicians. They are the UK's largest collective force of people with unparalleled knowledge and over 40 years of experience addressing the biggest challenges facing people living with dementia. Key responsibilities: Developing and maintaining exceptional and credible relationships. Dealing with any concerns or complaints. Managing all correspondence in/out of the Director's office. Responsible for sourcing and co-ordinating briefings and data. Responsible for the delivery and coordination of events and development activities for the director's leadership team and the wider directorate. Responsible for providing support to the Director on both organisational and directorate-wide projects, Responsible for coordinating recruitment for senior roles (Executive Leadership Team, Senior Leadership Team, Head's of, Board) Manage the processing of payments of any contracts/services. Working in collaboration with Business Managers, other Executive Assistants and Associate Directors, Personal Assistants. What you'll need to succeed Networking and making contact - The most essential things the EA will do for our Director of People are the "Can you just find can you just ask . Can you just grab x person?" We are looking for a confident person, who's not shy about contacting the people they need, and chasing up actions. Some experience of HR - The Director of People gets 60-80+ emails a day, so you need to be able to spot the urgent things they need to see, and - with a bit of guidance - what can be delegated to other people. Able to manage EA basics standing on their head! (Not literally) but standard practice like, managing an inbox, perfectly organised diary, travel, expenses, invoices and more! What you'll get in return Salary: £38,500 Hybrid: Home-based with occasional travel Duration: 3-months temp role with a potential permanent opportunity Office Location: Fenchurch Street Interviews: Week commencing 13th May Start date: Monday 20th May What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Are you an up-and-coming Project Assistant ? Do you have meticulous attention to detail with the ability to multi-task? Do you enjoy seeing a project through from inception to completion? If so, this role could be for you. As Assistant Project Manager you will aid in the running of the project management department taking responsibility for maintaining constructive relationships with a range of internal and external departments. Participating in relevant internal and external working groups, projects, services and initiatives to provide, information, analytical advice and expertise. The development and implementation of data collection to provide accurate and timely data will be essential in this role. Benefits: Salary: £24,000 Free Parking Fully Office based. Company pension Monday-Friday 9:00am to 5:00pm 23-days holiday including 3 for Christmas shutdown Duties: Assisting in the management of Key Accounts Assisting in overseeing a range of projects with different companies Building relationships and liaising with customers Liaising with procurement to ensure required stock levels Liaising with engineers to establish work schedules, including sub-contractors Liaising with after-care engineers to arrange repair visits Liaising with technical and finance departments Preparing kits when required Delivering a high level of customer service Responding to email enquiries Offering technical support when necessary Commissioning vehicles as required Providing feedback to customers Assisting with the retrieval of footage from DVR's when required Experience/Skills required Computer literate, including a proficiency with email and MS Office Professional telephone manner Strong attention to detail Excellent communication and administrative skills Excellent organisation and time management skills with an ability to meet deadlines Ability to work co-operatively and collaboratively with all levels of employees, management and external agencies Ability to act and operate independently Good verbal and written communication skills If this sounds like you, please apply today! KSBirmingham Kelly Services are acting as an Employment Agency in relation to this role.? Should you choose to apply, your information will be processed in accordance with Kelly's?Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement.? As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
May 12, 2024
Full time
Are you an up-and-coming Project Assistant ? Do you have meticulous attention to detail with the ability to multi-task? Do you enjoy seeing a project through from inception to completion? If so, this role could be for you. As Assistant Project Manager you will aid in the running of the project management department taking responsibility for maintaining constructive relationships with a range of internal and external departments. Participating in relevant internal and external working groups, projects, services and initiatives to provide, information, analytical advice and expertise. The development and implementation of data collection to provide accurate and timely data will be essential in this role. Benefits: Salary: £24,000 Free Parking Fully Office based. Company pension Monday-Friday 9:00am to 5:00pm 23-days holiday including 3 for Christmas shutdown Duties: Assisting in the management of Key Accounts Assisting in overseeing a range of projects with different companies Building relationships and liaising with customers Liaising with procurement to ensure required stock levels Liaising with engineers to establish work schedules, including sub-contractors Liaising with after-care engineers to arrange repair visits Liaising with technical and finance departments Preparing kits when required Delivering a high level of customer service Responding to email enquiries Offering technical support when necessary Commissioning vehicles as required Providing feedback to customers Assisting with the retrieval of footage from DVR's when required Experience/Skills required Computer literate, including a proficiency with email and MS Office Professional telephone manner Strong attention to detail Excellent communication and administrative skills Excellent organisation and time management skills with an ability to meet deadlines Ability to work co-operatively and collaboratively with all levels of employees, management and external agencies Ability to act and operate independently Good verbal and written communication skills If this sounds like you, please apply today! KSBirmingham Kelly Services are acting as an Employment Agency in relation to this role.? Should you choose to apply, your information will be processed in accordance with Kelly's?Privacy Statement. For information regarding data protection at Kelly, please visit the Kelly website and have a look into the Privacy Statement.? As an Equal Opportunities employer we welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
Your new company A not-for-profit organisation delivering employability solutions across a range of UK contracts and local frontline professional teams. Our services are more vital than ever before to individuals and their wider communities as we tackle unemployment rates head on. Your new role Provide comprehensive administrative support to the executives, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, reports, and presentations on behalf of the executives. Manage and execute executive actions. Act as a liaison between the directors and internal/external stakeholders, including funders, partners, and colleagues. Review manage and prioritise emails, handling inquiries and requests with professionalism and efficiency and escalating for attention business critical tasks. Coordinate and schedule internal and external meetings, ensuring all necessary resources and materials are prepared in advance.This includes board meeting preparation, meeting arrangements, adherence to internal governance requirements, board documentation and minute taking, circulation of follow up of actions and timely execution and retention of audit trails in relation to governance. Coordinating and managing the governance committee documentation including minutes, actions and decisions from the organisation governance committees and driving the annual committee calendar. Lead and manage the organising and coordinating of governance meetings including exec meetings, cabinet and SLT meetings.Responsible for all aspects of the arrangements ensuring events run smoothly and efficiently. Arrange complex domestic and international travel itineraries, including rail and air travel, accommodation, and other related activities. Manage travel expenses, corporate card management of executives and reconcile reimbursement requests. Assist in planning and organizing company events, conferences, and meetings as needed. Support executives on special projects as needed, demonstrating flexibility and adaptability. What you'll need to succeed A quick learner with outstanding organizational and time management skills. Competent using MS applications such as Outlook, Word and PowerPoint. Previous experience of minute taking. Ability to identify when communication styles require tailoring, working formally and informally when required. Excellent verbal and written communications skills demonstrable with the relevant Education, Qualifications or Certification. Solutions focused with a careful attention to detail What you'll get in return The opportunity to join an excellent organisation, working with dedicated professionals What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 12, 2024
Full time
Your new company A not-for-profit organisation delivering employability solutions across a range of UK contracts and local frontline professional teams. Our services are more vital than ever before to individuals and their wider communities as we tackle unemployment rates head on. Your new role Provide comprehensive administrative support to the executives, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, reports, and presentations on behalf of the executives. Manage and execute executive actions. Act as a liaison between the directors and internal/external stakeholders, including funders, partners, and colleagues. Review manage and prioritise emails, handling inquiries and requests with professionalism and efficiency and escalating for attention business critical tasks. Coordinate and schedule internal and external meetings, ensuring all necessary resources and materials are prepared in advance.This includes board meeting preparation, meeting arrangements, adherence to internal governance requirements, board documentation and minute taking, circulation of follow up of actions and timely execution and retention of audit trails in relation to governance. Coordinating and managing the governance committee documentation including minutes, actions and decisions from the organisation governance committees and driving the annual committee calendar. Lead and manage the organising and coordinating of governance meetings including exec meetings, cabinet and SLT meetings.Responsible for all aspects of the arrangements ensuring events run smoothly and efficiently. Arrange complex domestic and international travel itineraries, including rail and air travel, accommodation, and other related activities. Manage travel expenses, corporate card management of executives and reconcile reimbursement requests. Assist in planning and organizing company events, conferences, and meetings as needed. Support executives on special projects as needed, demonstrating flexibility and adaptability. What you'll need to succeed A quick learner with outstanding organizational and time management skills. Competent using MS applications such as Outlook, Word and PowerPoint. Previous experience of minute taking. Ability to identify when communication styles require tailoring, working formally and informally when required. Excellent verbal and written communications skills demonstrable with the relevant Education, Qualifications or Certification. Solutions focused with a careful attention to detail What you'll get in return The opportunity to join an excellent organisation, working with dedicated professionals What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Executive Administrator Assistant Swanley A fantastic opportunity to join a family ran company that have been designing, installing, servicing and repairing security systems for over 20 years, producing work of an exceptional standard. They are looking to hiring an Executive Administrator Assistant to join their team. Package £25,000 Full Time Monday to Friday 8am to 5pm Main Responsibilities Support the Sales Mangers Looking ahead and be aware of the bigger picture when planning site visits Prepare tender documen s Phots- download site photos and rename with date Manage the sales inbox Check and file reports Raise new enquires on simpro Arrange site visits and prepare schedules foe the sales manager Prepare invoices once job is complete Contact clients for feedback post completion Record and update enquiries on Sales Tracker and update simpro Purchase orders - raise and send as required Update projects diary into Team Labour Timesheet Daily post - open and sort Scan and file competed job bags Daily review of appropriate portals and register interest for works Create site maps File and check iAuditor reports to align with quotes for wellbeing facilities etc. Close down lost and dead enquiries Knowledge and Experiences Support skills Excellent communication Strong organisation skills Proficiency ion Microsoft Office Suite Ability to prioritise Attention to detail Experience in the security industry desirable If you are local to the area and seeking a new Administrator position, then please apply now. If your application is successful a 4way member will be in touch.
May 11, 2024
Full time
Executive Administrator Assistant Swanley A fantastic opportunity to join a family ran company that have been designing, installing, servicing and repairing security systems for over 20 years, producing work of an exceptional standard. They are looking to hiring an Executive Administrator Assistant to join their team. Package £25,000 Full Time Monday to Friday 8am to 5pm Main Responsibilities Support the Sales Mangers Looking ahead and be aware of the bigger picture when planning site visits Prepare tender documen s Phots- download site photos and rename with date Manage the sales inbox Check and file reports Raise new enquires on simpro Arrange site visits and prepare schedules foe the sales manager Prepare invoices once job is complete Contact clients for feedback post completion Record and update enquiries on Sales Tracker and update simpro Purchase orders - raise and send as required Update projects diary into Team Labour Timesheet Daily post - open and sort Scan and file competed job bags Daily review of appropriate portals and register interest for works Create site maps File and check iAuditor reports to align with quotes for wellbeing facilities etc. Close down lost and dead enquiries Knowledge and Experiences Support skills Excellent communication Strong organisation skills Proficiency ion Microsoft Office Suite Ability to prioritise Attention to detail Experience in the security industry desirable If you are local to the area and seeking a new Administrator position, then please apply now. If your application is successful a 4way member will be in touch.
Senior Administrator - Tunbridge Wells - up to £22,995 FTE - based on Term Time Hours Do you have at least 5 years administration experience at a senior level? Are you seeking a positive and supportive working environment in stunning facilities? This is an exciting new opportunity for an experienced administration professional to play a crucial role in the day-to day life of school operations, ensuring an exceptional standard of support for staff, students and parents and contributing to the safeguarding and well-being of children and young people. The Day To Day: You will be working within the School Office Team, dealing with enquiries, communications and administrative functions relating to student records / data management, student intake and admissions and in year leavers, reception cover, student attendance and absence, student bus passes, post distribution and any other ad-hoc projects as required. About you: Strong administration experience (at least 5 years) Highly organised and adept at juggling priorities. Efficient, confident and discreet. Excellent written and verbal communication skills with the ability to accurately compose letters and correspondence. Strong IT competency, including Word and Excel. Team player. Knowledge of BROMCOM, Applicaa / Admissions+ Sign In App or 3CX phone system will be advantageous. If you have experience within an educational environment or as a Personal Assistant, this will also be highly desirable. If you're looking for a role where you can make an valuable impact in an institution invested in respectful, ambitious and strong community values, please get in touch today! (39 weeks per year + 5 inset days and an additional 2 weeks to be worked during the Summer holiday around GCSE results day and paid on claim) Interviewing now! Contact JO at TN Recruits NOW to find out more and register your application! In application for this role, you are consenting to TN Recruits Ltd retaining your details to secure you work. All information provided will be held securely for up to 3 years unless we are contacted and instructed otherwise.
May 11, 2024
Full time
Senior Administrator - Tunbridge Wells - up to £22,995 FTE - based on Term Time Hours Do you have at least 5 years administration experience at a senior level? Are you seeking a positive and supportive working environment in stunning facilities? This is an exciting new opportunity for an experienced administration professional to play a crucial role in the day-to day life of school operations, ensuring an exceptional standard of support for staff, students and parents and contributing to the safeguarding and well-being of children and young people. The Day To Day: You will be working within the School Office Team, dealing with enquiries, communications and administrative functions relating to student records / data management, student intake and admissions and in year leavers, reception cover, student attendance and absence, student bus passes, post distribution and any other ad-hoc projects as required. About you: Strong administration experience (at least 5 years) Highly organised and adept at juggling priorities. Efficient, confident and discreet. Excellent written and verbal communication skills with the ability to accurately compose letters and correspondence. Strong IT competency, including Word and Excel. Team player. Knowledge of BROMCOM, Applicaa / Admissions+ Sign In App or 3CX phone system will be advantageous. If you have experience within an educational environment or as a Personal Assistant, this will also be highly desirable. If you're looking for a role where you can make an valuable impact in an institution invested in respectful, ambitious and strong community values, please get in touch today! (39 weeks per year + 5 inset days and an additional 2 weeks to be worked during the Summer holiday around GCSE results day and paid on claim) Interviewing now! Contact JO at TN Recruits NOW to find out more and register your application! In application for this role, you are consenting to TN Recruits Ltd retaining your details to secure you work. All information provided will be held securely for up to 3 years unless we are contacted and instructed otherwise.
Expenses Team Assistant £25ph Full time - 5 days in the office London - Docklands Is this the role for you: You will be supporting the expense management team with daily admin tasks as well as longer term projects What you will do: Providing admin support for the expense management team, review processes, schedule training of new assistants, produce reports and become a super user on their internal system! What you will need: Excellent attention to detail, confident dealing with confidential data and confident dealing with stakeholders What you will get in return: In return, my client will offer a friendly and supportive working environment based in an amazing office, and the opportunity to work with a dynamic team of professionals in the Financial Services industry where you will continue to grow in experience.
May 11, 2024
Full time
Expenses Team Assistant £25ph Full time - 5 days in the office London - Docklands Is this the role for you: You will be supporting the expense management team with daily admin tasks as well as longer term projects What you will do: Providing admin support for the expense management team, review processes, schedule training of new assistants, produce reports and become a super user on their internal system! What you will need: Excellent attention to detail, confident dealing with confidential data and confident dealing with stakeholders What you will get in return: In return, my client will offer a friendly and supportive working environment based in an amazing office, and the opportunity to work with a dynamic team of professionals in the Financial Services industry where you will continue to grow in experience.
Job Purpose: You will provide support to our customers by phone, email and also via video appointments. To maintain a high level of customer care. To understand, support and advise a wide range of Customers who contact the Environment, Roads and Facilities Department through all channels of communication Duties and Responsibilities - Job Specific Assist in providing an effective Customer Support Service for the department To provide accurate, meaningful and consistent advice and information to customers Deliver a knowledgeable and professional service to all customers from the first point of contact. Respond to customers empathetically and sensitively identifying those with complex needs and referring / signposting to partner services as appropriate. To listen patiently, to empathise with the customer's situation and convey a genuine desire to help and support in order to gain the respect and confidence of the customer To be professional at all times by projecting a good departmental image ensuring all queries are answered to the customer's satisfaction To assist with the administration of a number of services such as concessionary travel passes and civic amenity van permits Requirements GCSE in Maths and English at Grade C or above or equivalent qualification Ability to communicate clearly both verbally and in writing Good keyboard skills demonstrating speed and accuracy Excellent listening skills, demonstrate the ability to listen patiently and empathise with the customer's situation. Proven ability to deal with challenging customers and to keep calm under pressure remaining professional and tactful at all times. Demonstrate an ability to remain focused during busy periods Proven customer handling skills Experience of taking payments over the phone Strong IT skills particularity working with Microsoft Office IT Packages The ability to communicate in English is essential. The ability to communicate in Welsh is essential
May 11, 2024
Full time
Job Purpose: You will provide support to our customers by phone, email and also via video appointments. To maintain a high level of customer care. To understand, support and advise a wide range of Customers who contact the Environment, Roads and Facilities Department through all channels of communication Duties and Responsibilities - Job Specific Assist in providing an effective Customer Support Service for the department To provide accurate, meaningful and consistent advice and information to customers Deliver a knowledgeable and professional service to all customers from the first point of contact. Respond to customers empathetically and sensitively identifying those with complex needs and referring / signposting to partner services as appropriate. To listen patiently, to empathise with the customer's situation and convey a genuine desire to help and support in order to gain the respect and confidence of the customer To be professional at all times by projecting a good departmental image ensuring all queries are answered to the customer's satisfaction To assist with the administration of a number of services such as concessionary travel passes and civic amenity van permits Requirements GCSE in Maths and English at Grade C or above or equivalent qualification Ability to communicate clearly both verbally and in writing Good keyboard skills demonstrating speed and accuracy Excellent listening skills, demonstrate the ability to listen patiently and empathise with the customer's situation. Proven ability to deal with challenging customers and to keep calm under pressure remaining professional and tactful at all times. Demonstrate an ability to remain focused during busy periods Proven customer handling skills Experience of taking payments over the phone Strong IT skills particularity working with Microsoft Office IT Packages The ability to communicate in English is essential. The ability to communicate in Welsh is essential
Trade Floor Team Assistant - Leading Investment Bank On-going temp, with potential to convert to a permanent role Near St Pauls & Farringdon Office-based 5 days per week £20 - £23 per hour plus overtime 8am - 5 pm An amazing opportunity to be part of the hub of activity, on the trading floor, for a leading investment bank!Experience of supporting large teams, within a corporate and professional environment is a must for this role! This role will involve a high volume of complex international travel, management of multiple busy diaries across multiple timezones, and the opportunity to get involved with projects and events. Teams tend to consist of 4-5 Managing Directors, with a wider team of 20-25, so you must be happy juggling multiple tasks, working under pressure and to a fast and accurate pace. WHAT YOU'LL DO: Diary and calendar management Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings and car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / holiday coverage for colleagues WHO YOU ARE: You must have experience of working as a Team Assistant within a busy and demanding corporate environment, supporting a team of 10+ people. Experience of working as a PA / Team Assistant within Financial Services would be highly advantageous Excellent Microsoft Word, Excel and Outlook skills Able to prioritize a variety of time-sensitive tasks Demonstrate dependability and high attention to detail along with the ability to multi-task Display a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Pro-active attitude when managing diaries Discretion to deal with confidential business matters Friendly and approachable with can do, muck in attitude. Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 11, 2024
Full time
Trade Floor Team Assistant - Leading Investment Bank On-going temp, with potential to convert to a permanent role Near St Pauls & Farringdon Office-based 5 days per week £20 - £23 per hour plus overtime 8am - 5 pm An amazing opportunity to be part of the hub of activity, on the trading floor, for a leading investment bank!Experience of supporting large teams, within a corporate and professional environment is a must for this role! This role will involve a high volume of complex international travel, management of multiple busy diaries across multiple timezones, and the opportunity to get involved with projects and events. Teams tend to consist of 4-5 Managing Directors, with a wider team of 20-25, so you must be happy juggling multiple tasks, working under pressure and to a fast and accurate pace. WHAT YOU'LL DO: Diary and calendar management Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings and car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / holiday coverage for colleagues WHO YOU ARE: You must have experience of working as a Team Assistant within a busy and demanding corporate environment, supporting a team of 10+ people. Experience of working as a PA / Team Assistant within Financial Services would be highly advantageous Excellent Microsoft Word, Excel and Outlook skills Able to prioritize a variety of time-sensitive tasks Demonstrate dependability and high attention to detail along with the ability to multi-task Display a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Pro-active attitude when managing diaries Discretion to deal with confidential business matters Friendly and approachable with can do, muck in attitude. Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams leading them. We'll broaden your horizons Our biggest asset is our people, so our Audit Resourcing Directorate are focused on ensuring we have the right people working together to deliver the best results, whilst providing space for us all to deliver quality work and reach our potential. They use their specialist expertise to ensure we enable our employees to succeed and inspire a unified culture of development across our firm. By playing a role in the recruitment and management of our people, they help change lives and influence the future of BDO. Join a driven and passionate team where you can be yourself, while also helping your colleagues to achieve their ambitions. We'll help you succeed The work we do is underpinned by quality. We deliver audits which are trusted and transparent which can be relied upon by companies and their stakeholders. You'll be someone who is comfortable working pro-actively and, managing your own tasks, as well as confident collaborating with others and communicating regularly with Senior Managers, Directors, and BDO's Partners. You'll help deliver accurate and transparent reporting to all relevant stakeholders as you provide long term value. This is a great opportunity for someone looking to further their career in professional services resource management as part of an expanding team, and we are looking for an experienced manager to join our Audit Resourcing Directorate (ARD) to provide day to day oversight of our offshore operations, whilst also supporting our strategy for future requirements. It is an exciting time to be part of the ARD, and we are looking for someone who is able to get involved and work with the team to achieve the next level of resource planning. In this busy and rewarding role you'll also: Support the Director of Resourcing Transformation and Senior Manager who reports to the Audit Executive, managing a range of varied projects from inception to completion. Support on project management. Finance responsibility for the management of end-to-end billing and finance to ensure seamless day to day operations. Work in a fast paced and changing environment, assisting in optimising distribution of workload and deployment of staff, maximising profitability, and chargeable hours, while balancing the impact on employee engagement fulfilling the People Proposition Interpret, analyse, and interrogate management Information (MI) to provide trends, make connections and spot opportunities to improve profitability and people experience on engagements. Support and help implement our new alternative resourcing model including governance. Managing our resource management and operations of offshore teams. Work with our UK resourcing teams to provide a seamless approach to resourcing requirements. Ensure systems are working appropriately, proactively suggest enhancements and improvements to current ways of working. Ensure that all reporting requirements are delivered, and regulatory responses are met. You'll be someone with: Excellent organisational and project management skills Excellent influencing, relationship building and communication skills. Confidence in engaging independently and working with a variety of stakeholders. Strong ability to manage multiple projects and priorities simultaneously. The ability to work both independently and collaboratively as part of cross stream teams and be able to use your initiative. Highly proficient at Microsoft Office applications especially Advanced Excel. Previous offshore resource and finance management experience desirable but not required. Previous experience of working within professional services or Audit desirable Previous experience working with Power BI data to create interactive dashboards desirable. You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to the business. We're committed to agile working, and we offer every colleague the opportunity to work in ways that suit you, your teams, and the task at hand. At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value and satisfying experiences at work, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions. We've got a clear purpo
May 11, 2024
Full time
Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams leading them. We'll broaden your horizons Our biggest asset is our people, so our Audit Resourcing Directorate are focused on ensuring we have the right people working together to deliver the best results, whilst providing space for us all to deliver quality work and reach our potential. They use their specialist expertise to ensure we enable our employees to succeed and inspire a unified culture of development across our firm. By playing a role in the recruitment and management of our people, they help change lives and influence the future of BDO. Join a driven and passionate team where you can be yourself, while also helping your colleagues to achieve their ambitions. We'll help you succeed The work we do is underpinned by quality. We deliver audits which are trusted and transparent which can be relied upon by companies and their stakeholders. You'll be someone who is comfortable working pro-actively and, managing your own tasks, as well as confident collaborating with others and communicating regularly with Senior Managers, Directors, and BDO's Partners. You'll help deliver accurate and transparent reporting to all relevant stakeholders as you provide long term value. This is a great opportunity for someone looking to further their career in professional services resource management as part of an expanding team, and we are looking for an experienced manager to join our Audit Resourcing Directorate (ARD) to provide day to day oversight of our offshore operations, whilst also supporting our strategy for future requirements. It is an exciting time to be part of the ARD, and we are looking for someone who is able to get involved and work with the team to achieve the next level of resource planning. In this busy and rewarding role you'll also: Support the Director of Resourcing Transformation and Senior Manager who reports to the Audit Executive, managing a range of varied projects from inception to completion. Support on project management. Finance responsibility for the management of end-to-end billing and finance to ensure seamless day to day operations. Work in a fast paced and changing environment, assisting in optimising distribution of workload and deployment of staff, maximising profitability, and chargeable hours, while balancing the impact on employee engagement fulfilling the People Proposition Interpret, analyse, and interrogate management Information (MI) to provide trends, make connections and spot opportunities to improve profitability and people experience on engagements. Support and help implement our new alternative resourcing model including governance. Managing our resource management and operations of offshore teams. Work with our UK resourcing teams to provide a seamless approach to resourcing requirements. Ensure systems are working appropriately, proactively suggest enhancements and improvements to current ways of working. Ensure that all reporting requirements are delivered, and regulatory responses are met. You'll be someone with: Excellent organisational and project management skills Excellent influencing, relationship building and communication skills. Confidence in engaging independently and working with a variety of stakeholders. Strong ability to manage multiple projects and priorities simultaneously. The ability to work both independently and collaboratively as part of cross stream teams and be able to use your initiative. Highly proficient at Microsoft Office applications especially Advanced Excel. Previous offshore resource and finance management experience desirable but not required. Previous experience of working within professional services or Audit desirable Previous experience working with Power BI data to create interactive dashboards desirable. You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to the business. We're committed to agile working, and we offer every colleague the opportunity to work in ways that suit you, your teams, and the task at hand. At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value and satisfying experiences at work, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions. We've got a clear purpo
EA to Asset Management Team Investment Banking £21-£24 per hour + overtime at £36 per hour Ongoing temporary My client, a well-established global investment bank based near St Pauls, are looking for a proactive, driven and enthusiastic EA to support a team of 8 ranging from Analyst to Managing Director and Partner level, whilst working as part of a team of around 5 other Assistants.The main purpose of the role is to actively provide support to the team at an incredibly high volume with the majority being diary management, setting up local and international video and phone calls as well as expenses. The hours are 8 am - 6 pm and the team work in the office Monday to Friday. What you will do: Provide administrative support in a team oriented environment Share responsibilities with other members of the phone team Coordinate and schedule complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; place, receive, screen and route calls Take detailed and accurate messages Maintain busy calendars, prioritize meeting requests and related logistics Book travel arrangements and process expense reports timely Compliance with firm policies and guidelines Perform general administrative duties including but not limited to time entry, copying, scanning, archiving and other ad hoc projects as requested Who you are: Minimum of 5 years' experience working as a Team Assistant or EA, supporting a busy team is a MUST. Experience of working in 1:1 or 1:2 roles will not be considered. Minimum of 2 years' experience working as a Team Assistant or EA within Banking would be highly advantageous in order to allow you to transition into this role with ease and be familiar with the financial terminology Above all, be an absolute go getter! You want to make a mark on the industry, show your team that they've never had admin support like you before! Go above and beyond and be thinking three steps ahead. If you have the desire and drive to excel in this incredibly busy position and have experience of supporting teams, please apply ASAP!Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 11, 2024
Full time
EA to Asset Management Team Investment Banking £21-£24 per hour + overtime at £36 per hour Ongoing temporary My client, a well-established global investment bank based near St Pauls, are looking for a proactive, driven and enthusiastic EA to support a team of 8 ranging from Analyst to Managing Director and Partner level, whilst working as part of a team of around 5 other Assistants.The main purpose of the role is to actively provide support to the team at an incredibly high volume with the majority being diary management, setting up local and international video and phone calls as well as expenses. The hours are 8 am - 6 pm and the team work in the office Monday to Friday. What you will do: Provide administrative support in a team oriented environment Share responsibilities with other members of the phone team Coordinate and schedule complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; place, receive, screen and route calls Take detailed and accurate messages Maintain busy calendars, prioritize meeting requests and related logistics Book travel arrangements and process expense reports timely Compliance with firm policies and guidelines Perform general administrative duties including but not limited to time entry, copying, scanning, archiving and other ad hoc projects as requested Who you are: Minimum of 5 years' experience working as a Team Assistant or EA, supporting a busy team is a MUST. Experience of working in 1:1 or 1:2 roles will not be considered. Minimum of 2 years' experience working as a Team Assistant or EA within Banking would be highly advantageous in order to allow you to transition into this role with ease and be familiar with the financial terminology Above all, be an absolute go getter! You want to make a mark on the industry, show your team that they've never had admin support like you before! Go above and beyond and be thinking three steps ahead. If you have the desire and drive to excel in this incredibly busy position and have experience of supporting teams, please apply ASAP!Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Aged 21 and above: £11.44 per hour plus personal sales commission Aged 20 and below: £10.18 per hour plus personal sales commission hat makes a job at Topps Tiles a retail career like no other? Working in retail as a Topps Tiles Sales Assistant really is unlike any other retail job. As a valued member in a small team, you'll help our customers visualise their projects, helping them to find just what they're looking for to make their tiling project happen. A sales assistant at Topps' is more than just sitting at a till. As one of our service specialists you'll gain valuable sales skills, supporting our customers whilst driving revenue for the store. And, unlike other retail assistant jobs, you won't need to work late evenings, and you'll get 3 days off over Christmas. That's not to mention the commission you'll earn on each sale you help make happen in store. You'll build long standing relationships with our regular trade customers, Use your creativity to inspire customers, helping them to pick the right design and style choices. Gain product knowledge to give valuable advice for trade and retail customers to get them the best products they need. The best bit? You don't even need to know anything about Tiles, or Retail! If you're outgoing, friendly, have a positive attitude and don't mind lifting a few heavy boxes of tiles, then you're just the person we want to talk to. So, that's a competitive basic salary, sales commission, no evening, Christmas Eve or Boxing Day working, plus; training, development, and promotion opportunities for your longer-term career goals. You'll love working for Topps and we can't wait to hear from you. Click apply, today, our application process should only take you a few minutes if you have a CV ready to go and we'll be in touch ASAP to arrange your chat with the hiring manager.
May 11, 2024
Full time
Aged 21 and above: £11.44 per hour plus personal sales commission Aged 20 and below: £10.18 per hour plus personal sales commission hat makes a job at Topps Tiles a retail career like no other? Working in retail as a Topps Tiles Sales Assistant really is unlike any other retail job. As a valued member in a small team, you'll help our customers visualise their projects, helping them to find just what they're looking for to make their tiling project happen. A sales assistant at Topps' is more than just sitting at a till. As one of our service specialists you'll gain valuable sales skills, supporting our customers whilst driving revenue for the store. And, unlike other retail assistant jobs, you won't need to work late evenings, and you'll get 3 days off over Christmas. That's not to mention the commission you'll earn on each sale you help make happen in store. You'll build long standing relationships with our regular trade customers, Use your creativity to inspire customers, helping them to pick the right design and style choices. Gain product knowledge to give valuable advice for trade and retail customers to get them the best products they need. The best bit? You don't even need to know anything about Tiles, or Retail! If you're outgoing, friendly, have a positive attitude and don't mind lifting a few heavy boxes of tiles, then you're just the person we want to talk to. So, that's a competitive basic salary, sales commission, no evening, Christmas Eve or Boxing Day working, plus; training, development, and promotion opportunities for your longer-term career goals. You'll love working for Topps and we can't wait to hear from you. Click apply, today, our application process should only take you a few minutes if you have a CV ready to go and we'll be in touch ASAP to arrange your chat with the hiring manager.
Our client is an international fast-growing company that is building a global, regulated, and tech-leading digital asset management platform, aimed at providing high-profile clients, intermediaries, and institutional investors with seamless and safe exposure to digital asset-focused investment products. They are expanding their support team and are currently looking for an EA to support their ambitious CEO and Executive team. This position necessitates a combination of secretarial experience and business acumen, with the overarching objective of optimising the CEO and other executives' efficiency. Responsibilities Administrative Support: Provide comprehensive administrative support to the CEO and other executives, including managing calendars, scheduling meetings, and arranging travel itineraries Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, including prioritisation and ensuring timely responses Meeting Coordination: Coordinate meetings and events, including preparing agendas, booking conference rooms, arranging catering or restaurant reservations, and providing other logistical support Office Management: Support the day-to-day operations of the office, including maintaining office supplies, coordinating maintenance and repairs, and managing office vendor relationships Technology Management: Manage office technology and IT systems, including troubleshooting issues, coordinating software updates, and assisting staff with technology-related tasks Project Assistance & Team Support: Provide support on specific projects and initiatives as required. Assist in coordinating cross-functional teams and tracking project timelines Key Skills 10 years of experience as an Executive Assistant or similar role supporting senior executives Fluency in English and Russian Ultra-responsive and willing to be available for out-of-hours support Bachelor's degree in Business Administration, Communications, or related field is a plus Experience in managing multiple calendars and arranging complex travel itineraries Familiarity with project management concepts and tools Knowledge of the crypto and finance industry is a plus Exceptional organisational and time management skills, with the ability to prioritise and execute multiple tasks efficiently and effectively Excellent written and verbal communication skills Strong attention to detail, with the ability to maintain accuracy and precision while working under pressure and meeting deadlines Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint), Gmail, Google Calendar, and Slack. Salesforce experience is a plus Strong interpersonal and teamwork skills to build and maintain relationships with executives, clients, and colleagues Ability to problem-solve proactively, anticipating potential issues, identifying solutions, and making decisions independently as required Capacity to remain composed and handle high-pressure situations calmly and effectively, maintaining a positive attitude and professionalism at all times Basic project management skills to assist with coordinating projects, managing timelines, and tracking progress Job advantages This role offers a fast-paced, dynamic environment and the roles we are hiring for now will shape the future of the organisation Career opportunities for growth and progression An exciting management team to support - ambitious, successful, inspiring Fantastic Office in the City
May 11, 2024
Full time
Our client is an international fast-growing company that is building a global, regulated, and tech-leading digital asset management platform, aimed at providing high-profile clients, intermediaries, and institutional investors with seamless and safe exposure to digital asset-focused investment products. They are expanding their support team and are currently looking for an EA to support their ambitious CEO and Executive team. This position necessitates a combination of secretarial experience and business acumen, with the overarching objective of optimising the CEO and other executives' efficiency. Responsibilities Administrative Support: Provide comprehensive administrative support to the CEO and other executives, including managing calendars, scheduling meetings, and arranging travel itineraries Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, including prioritisation and ensuring timely responses Meeting Coordination: Coordinate meetings and events, including preparing agendas, booking conference rooms, arranging catering or restaurant reservations, and providing other logistical support Office Management: Support the day-to-day operations of the office, including maintaining office supplies, coordinating maintenance and repairs, and managing office vendor relationships Technology Management: Manage office technology and IT systems, including troubleshooting issues, coordinating software updates, and assisting staff with technology-related tasks Project Assistance & Team Support: Provide support on specific projects and initiatives as required. Assist in coordinating cross-functional teams and tracking project timelines Key Skills 10 years of experience as an Executive Assistant or similar role supporting senior executives Fluency in English and Russian Ultra-responsive and willing to be available for out-of-hours support Bachelor's degree in Business Administration, Communications, or related field is a plus Experience in managing multiple calendars and arranging complex travel itineraries Familiarity with project management concepts and tools Knowledge of the crypto and finance industry is a plus Exceptional organisational and time management skills, with the ability to prioritise and execute multiple tasks efficiently and effectively Excellent written and verbal communication skills Strong attention to detail, with the ability to maintain accuracy and precision while working under pressure and meeting deadlines Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint), Gmail, Google Calendar, and Slack. Salesforce experience is a plus Strong interpersonal and teamwork skills to build and maintain relationships with executives, clients, and colleagues Ability to problem-solve proactively, anticipating potential issues, identifying solutions, and making decisions independently as required Capacity to remain composed and handle high-pressure situations calmly and effectively, maintaining a positive attitude and professionalism at all times Basic project management skills to assist with coordinating projects, managing timelines, and tracking progress Job advantages This role offers a fast-paced, dynamic environment and the roles we are hiring for now will shape the future of the organisation Career opportunities for growth and progression An exciting management team to support - ambitious, successful, inspiring Fantastic Office in the City
An exciting opportunity has arisen for an Executive Assistant to join us on a permanent basis. You will play a key role, providing analysis, presenting key priorities and compiling research for various projects and reports. You will build relationships with key stakeholders both internally and externally, handling confidential and sensitive information and working closely with the wider Exec team. About us We are a social housing landlord and one of the largest housing providers in the region with over 22,000 social and affordable homes, mainly in the Bradford district. We employ a talented workforce of nearly 1,000 people. Working to provide great homes in great neighbourhoods, we are proud to collaborate with our customers, communities, local and national stakeholders to achieve this. This year will see us launch our new 5 year corporate strategy to 2029 which puts customers at the heart of what we do, providing great places to live and work, with homes that they are proud to live in. Responsibilities Provide exceptional executive support to the Exec Director across a broad range of tasks that aim to plan, prioritise and drive key pieces of work that the Exec member is involved in?. Ensure that all regulatory and Board/Committee actions and papers are managed, deadlines driven ad co-ordinated and flow through Governance and EMT effectively and seamlessly.? Play a key role in project management of the strategic plan, ensuring the team are on track with deadlines and providing project support.? Design and write correspondence for internal and external communication - board reports, presentations, memos and emails?. Deal with senior level executive correspondence, email inbox and diary management and using new systems such as Teams and Sharepoint to make this work effectively.? External horizon scanning, looking at trends inside and outside of the housing sector and feeding that into Exec thinking.? Point of contact for internal/ external stakeholders, responding and redirecting on behalf of the Exec Director.? Handle sensitive and complex issues on behalf of the Exec Director.? Regular updating of communication channels. Requirements Previous experience providing executive support at a senior level.? Excellent organisational, administration and communication skills.? Ability to scrutinise and analyse data and write thorough reports to a high standard.? Good design and creative skills to develop presentations, infographics and wider communications across the business.? Knowledge and experience of using Microsoft Teams, Planner and working on collaborative projects through these channels.? Ability to manage and prioritise a heavy and demanding workload.? High level of professionalism and discretion. Benefits Starting salary of £31,870 which increases with service up to £35,519 per year West Yorkshire Pension Fund membership - Current employer contribution is 15.9% 28 days annual leave that increases with service plus bank holidays Option to buy and sell annual leave Training, development, and qualification opportunities Our Hub: our wellbeing and benefits site, with exclusive access to discounts and savings (at over 800 retailers) Corporate health scheme membership Agile and hybrid working - 2 days per week in the office Access to an Employee Assistance Programme Cycle to work scheme Local gym membership discounts. A team of trained Mental Health First Aiders who are available for colleagues to contact for support We are an equal opportunity employer but beyond characteristics protected by law, we welcome and value applicants from diverse backgrounds, abilities and perspectives. Incommunities is also recognised as 'Committed' to being Menopause Friendly. The Menopause Friendly Accreditation recognises inclusive employers that build awareness and understanding of how menopause can have an effect at work and shows we take the wellbeing of our colleagues seriously. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
May 11, 2024
Full time
An exciting opportunity has arisen for an Executive Assistant to join us on a permanent basis. You will play a key role, providing analysis, presenting key priorities and compiling research for various projects and reports. You will build relationships with key stakeholders both internally and externally, handling confidential and sensitive information and working closely with the wider Exec team. About us We are a social housing landlord and one of the largest housing providers in the region with over 22,000 social and affordable homes, mainly in the Bradford district. We employ a talented workforce of nearly 1,000 people. Working to provide great homes in great neighbourhoods, we are proud to collaborate with our customers, communities, local and national stakeholders to achieve this. This year will see us launch our new 5 year corporate strategy to 2029 which puts customers at the heart of what we do, providing great places to live and work, with homes that they are proud to live in. Responsibilities Provide exceptional executive support to the Exec Director across a broad range of tasks that aim to plan, prioritise and drive key pieces of work that the Exec member is involved in?. Ensure that all regulatory and Board/Committee actions and papers are managed, deadlines driven ad co-ordinated and flow through Governance and EMT effectively and seamlessly.? Play a key role in project management of the strategic plan, ensuring the team are on track with deadlines and providing project support.? Design and write correspondence for internal and external communication - board reports, presentations, memos and emails?. Deal with senior level executive correspondence, email inbox and diary management and using new systems such as Teams and Sharepoint to make this work effectively.? External horizon scanning, looking at trends inside and outside of the housing sector and feeding that into Exec thinking.? Point of contact for internal/ external stakeholders, responding and redirecting on behalf of the Exec Director.? Handle sensitive and complex issues on behalf of the Exec Director.? Regular updating of communication channels. Requirements Previous experience providing executive support at a senior level.? Excellent organisational, administration and communication skills.? Ability to scrutinise and analyse data and write thorough reports to a high standard.? Good design and creative skills to develop presentations, infographics and wider communications across the business.? Knowledge and experience of using Microsoft Teams, Planner and working on collaborative projects through these channels.? Ability to manage and prioritise a heavy and demanding workload.? High level of professionalism and discretion. Benefits Starting salary of £31,870 which increases with service up to £35,519 per year West Yorkshire Pension Fund membership - Current employer contribution is 15.9% 28 days annual leave that increases with service plus bank holidays Option to buy and sell annual leave Training, development, and qualification opportunities Our Hub: our wellbeing and benefits site, with exclusive access to discounts and savings (at over 800 retailers) Corporate health scheme membership Agile and hybrid working - 2 days per week in the office Access to an Employee Assistance Programme Cycle to work scheme Local gym membership discounts. A team of trained Mental Health First Aiders who are available for colleagues to contact for support We are an equal opportunity employer but beyond characteristics protected by law, we welcome and value applicants from diverse backgrounds, abilities and perspectives. Incommunities is also recognised as 'Committed' to being Menopause Friendly. The Menopause Friendly Accreditation recognises inclusive employers that build awareness and understanding of how menopause can have an effect at work and shows we take the wellbeing of our colleagues seriously. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Our client, who are a well established and leading marketing banding company, are seeking a Administration Assistant to join their very friendly team and lovely offices near Uxbridge. You will be working alongside the project and account management team, where you will be assisting on a vairety of projects and general administration. Salary £23,000k Per Annum / Full-time / 40 hours per week with 1 hour lunch. Hybrid working model. Seeking someone who is very organised, confident and excellent communication. Start date - as soon as possible ideally. SKILLS & EXPERIENCE Strong organisational skills along with the ability to multitask. Excellent communication skills, both verbal and written. Ensure good attention to detail. Be flexible and hardworking. Be a team player, with an efficient and proactive approach. Smart appearance and professional attitude. Be approachable and trustworthy. Please apply now if you have the relevant skills for this position. Thank you.
May 11, 2024
Full time
Our client, who are a well established and leading marketing banding company, are seeking a Administration Assistant to join their very friendly team and lovely offices near Uxbridge. You will be working alongside the project and account management team, where you will be assisting on a vairety of projects and general administration. Salary £23,000k Per Annum / Full-time / 40 hours per week with 1 hour lunch. Hybrid working model. Seeking someone who is very organised, confident and excellent communication. Start date - as soon as possible ideally. SKILLS & EXPERIENCE Strong organisational skills along with the ability to multitask. Excellent communication skills, both verbal and written. Ensure good attention to detail. Be flexible and hardworking. Be a team player, with an efficient and proactive approach. Smart appearance and professional attitude. Be approachable and trustworthy. Please apply now if you have the relevant skills for this position. Thank you.