Personal Assistant Middlesbrough SchoolFull Time Temporary ASAP Start We are seeking a dedicated and enthusiastic Personal Assistant to join a school in Middlesbrough.This is a full-time, temporary position with an immediate start. Key ResponsibilitiesProvide administrative support to the school management teamManage diaries, schedule meetings, and appointmentsHandle correspondence and communicationsAssist in planning and organising school eventsMaintain confidentiality and exercise discretion at all timesExcellent organisational and time management skillsStrong communication and interpersonal skillsProficiency in MS Office SuiteExperience in a similar role would be advantageousEnhanced DBS on the update service is ESSENTIAL Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 11, 2024
Full time
Personal Assistant Middlesbrough SchoolFull Time Temporary ASAP Start We are seeking a dedicated and enthusiastic Personal Assistant to join a school in Middlesbrough.This is a full-time, temporary position with an immediate start. Key ResponsibilitiesProvide administrative support to the school management teamManage diaries, schedule meetings, and appointmentsHandle correspondence and communicationsAssist in planning and organising school eventsMaintain confidentiality and exercise discretion at all timesExcellent organisational and time management skillsStrong communication and interpersonal skillsProficiency in MS Office SuiteExperience in a similar role would be advantageousEnhanced DBS on the update service is ESSENTIAL Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Matching Staff Solutions are assisting a very well established British institution in sourcing an Executive Assistant on a 9 month placement based in Exeter. This position is due to start from June 1st. The role is a Monday to Friday, 08:45-16:45 working pattern and pays £12.55ph. YOUR DUTIES The Executive Assistant will support the Executive Directors of the company. The ability to work both autonomously and collaboratively whilst able to meet tight deadlines is imperative. You must be able to multitask, manage competing priorities with the utmost discretion and diplomacy. A confident and agile communication style both written and verbal is essential. The Executive Assistant's of the Executive work as a team, providing support and cover for each other as necessary. Competency in Outlook and Office 365 is essential. • Develop an understanding of your directors' priorities to support proactive, independent, and flexible management of complex diaries including meetings, visits, events and travel. You will ensure time is used efficiently and commitments are, where possible, arranged to allow respite between demanding engagements. You will ensure supporting documents and preparation time is available ahead of engagements. • Arrange UK and International travel whilst adhering to Company Policy, Budget and Net Zero targets and process expenses on their return. • Support meetings and events by collaborating internally and externally to ensure the meeting/event runs seamlessly; sourcing venues, catering, accommodation, and any other resources required. • Ability to develop and build relationships with stake holders and keep details up to date. OVERVIEW Monday to Friday 08:45 start - 16:45 finish £12.55ph Weekly Pay Online Payslips EX1 post code area Apply for the above position if you believe you would excel in the described position and a member of the team will reach out and begin the application process.
May 11, 2024
Full time
Matching Staff Solutions are assisting a very well established British institution in sourcing an Executive Assistant on a 9 month placement based in Exeter. This position is due to start from June 1st. The role is a Monday to Friday, 08:45-16:45 working pattern and pays £12.55ph. YOUR DUTIES The Executive Assistant will support the Executive Directors of the company. The ability to work both autonomously and collaboratively whilst able to meet tight deadlines is imperative. You must be able to multitask, manage competing priorities with the utmost discretion and diplomacy. A confident and agile communication style both written and verbal is essential. The Executive Assistant's of the Executive work as a team, providing support and cover for each other as necessary. Competency in Outlook and Office 365 is essential. • Develop an understanding of your directors' priorities to support proactive, independent, and flexible management of complex diaries including meetings, visits, events and travel. You will ensure time is used efficiently and commitments are, where possible, arranged to allow respite between demanding engagements. You will ensure supporting documents and preparation time is available ahead of engagements. • Arrange UK and International travel whilst adhering to Company Policy, Budget and Net Zero targets and process expenses on their return. • Support meetings and events by collaborating internally and externally to ensure the meeting/event runs seamlessly; sourcing venues, catering, accommodation, and any other resources required. • Ability to develop and build relationships with stake holders and keep details up to date. OVERVIEW Monday to Friday 08:45 start - 16:45 finish £12.55ph Weekly Pay Online Payslips EX1 post code area Apply for the above position if you believe you would excel in the described position and a member of the team will reach out and begin the application process.
Personal Assistant to The Dean (Fixed term maternity cover) Founded in 1837, our client is the world's largest community of postgraduate art and design students. It is also the oldest art and design university in continuous operation and has been ranked as the world's number one art and design university for a remarkable nine consecutive years, according to the QS World University Rankings by Subject 2023 - the worldwide survey of academic and industry opinion. Are you organised, proactive, and ready to take on a dynamic role at our client They are seeking a Personal Assistant to the Dean of the School of Architecture to join them as soon as possible for up to 1 year to cover maternity leave (please note if the substantive post-holder returns earlier than expected then the role will end sooner). This role is based full time at their Kensington campus, where they have a hybrid working policy of 3 days office and 2 days home. About the Role: As the Personal Assistant to the Dean, you will play a pivotal role in ensuring the smooth operation of the School of Architecture. Your primary responsibility will be to serve as a key conduit, balancing the demands on the Dean's time to prioritise academic strategy and school leadership. From managing the Dean's busy diary to coordinating senior staff availability, you'll be at the heart of their academic community. Main Duties & Responsibilities: Provide proactive support to the Dean, acting as a professional interface between the Dean and internal/external stakeholders. Manage the Dean's diary effectively, prioritising meetings and engagements in alignment with College and School requirements. Safeguard time in the Dean's diary for strategic initiatives and key responsibilities. Coordinate senior staff availability to optimise productivity and collaboration. Facilitate communication flow, handling high-level and sensitive information with sound judgment. Provide full administrative support for internal Committees, Boards, and working groups. Monitor progress on tasks assigned to the Dean, ensuring deadlines are met. Plan and coordinate overseas trips for the Dean, maximising objectives, and value for money. Monitoring budgets and expense management. Build and maintain effective relationships with internal and external stakeholders. Support the induction of newly appointed direct reports of the Dean. Assist with school-wide events and administrative tasks as directed. Qualifications & Skills: Previous experience in a similar administrative role, preferably within a higher education setting. Exceptional organisational and time management skills. Strong communication and interpersonal abilities. Ability to handle confidential and sensitive information with discretion. Proficiency in office software and technology. Proactive problem-solving skills and attention to detail. Join Our Client: If you're ready to make a significant impact as a Personal Assistant to the Dean of the School of Architecture, they want to hear from you! Click apply now and you will be redirected to their website to complete your application. They aim to foster an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its staff and students and stakeholders are respected.
May 11, 2024
Full time
Personal Assistant to The Dean (Fixed term maternity cover) Founded in 1837, our client is the world's largest community of postgraduate art and design students. It is also the oldest art and design university in continuous operation and has been ranked as the world's number one art and design university for a remarkable nine consecutive years, according to the QS World University Rankings by Subject 2023 - the worldwide survey of academic and industry opinion. Are you organised, proactive, and ready to take on a dynamic role at our client They are seeking a Personal Assistant to the Dean of the School of Architecture to join them as soon as possible for up to 1 year to cover maternity leave (please note if the substantive post-holder returns earlier than expected then the role will end sooner). This role is based full time at their Kensington campus, where they have a hybrid working policy of 3 days office and 2 days home. About the Role: As the Personal Assistant to the Dean, you will play a pivotal role in ensuring the smooth operation of the School of Architecture. Your primary responsibility will be to serve as a key conduit, balancing the demands on the Dean's time to prioritise academic strategy and school leadership. From managing the Dean's busy diary to coordinating senior staff availability, you'll be at the heart of their academic community. Main Duties & Responsibilities: Provide proactive support to the Dean, acting as a professional interface between the Dean and internal/external stakeholders. Manage the Dean's diary effectively, prioritising meetings and engagements in alignment with College and School requirements. Safeguard time in the Dean's diary for strategic initiatives and key responsibilities. Coordinate senior staff availability to optimise productivity and collaboration. Facilitate communication flow, handling high-level and sensitive information with sound judgment. Provide full administrative support for internal Committees, Boards, and working groups. Monitor progress on tasks assigned to the Dean, ensuring deadlines are met. Plan and coordinate overseas trips for the Dean, maximising objectives, and value for money. Monitoring budgets and expense management. Build and maintain effective relationships with internal and external stakeholders. Support the induction of newly appointed direct reports of the Dean. Assist with school-wide events and administrative tasks as directed. Qualifications & Skills: Previous experience in a similar administrative role, preferably within a higher education setting. Exceptional organisational and time management skills. Strong communication and interpersonal abilities. Ability to handle confidential and sensitive information with discretion. Proficiency in office software and technology. Proactive problem-solving skills and attention to detail. Join Our Client: If you're ready to make a significant impact as a Personal Assistant to the Dean of the School of Architecture, they want to hear from you! Click apply now and you will be redirected to their website to complete your application. They aim to foster an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its staff and students and stakeholders are respected.
Responsibilities: Provide high-quality client-focused corporate governance advice to Boards and/or Committees to include: preparing agendas in line with business priorities and governance requirements; drafting, commissioning, reviewing and editing papers and reports; briefing paper authors and attendees; preparing high-quality minutes; circulating and tracking actions arising from meetings; monitoring and flagging conflicts of interests. Respond in a timely fashion to group and client queries relating to corporate governance issues Governance requirements and arrangements in practice Advice to the Group and clients on Company Law and LLP legislation Governance and corporate filings Skills desired: Excellent relationship management skills, able to work with stakeholders at all levels of the organisation. Ability to present pragmatic alternatives and propose solutions. Have excellent attention to detail including proof reading and drafting skills. Have excellent IT skills, including Microsoft Office and Corporate Governance software. Possess excellent verbal and written communication skills. Be a collaborative team player with a flexible approach. Take full responsibility and accountability for your own tasks, while seeking advice and assistance when necessary. Maintaining quality standards during times of change. Experience of working in a Secretariat or Governance team preferably within the Lloyd's and/or London Market. Have experience of providing high-quality client-focused corporate governance advice to Boards and/or Committees Board portal software Worked on governance change that has positively impacted on an organisation's effectiveness. If interested, please apply below. Alternatively, email In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.
May 11, 2024
Full time
Responsibilities: Provide high-quality client-focused corporate governance advice to Boards and/or Committees to include: preparing agendas in line with business priorities and governance requirements; drafting, commissioning, reviewing and editing papers and reports; briefing paper authors and attendees; preparing high-quality minutes; circulating and tracking actions arising from meetings; monitoring and flagging conflicts of interests. Respond in a timely fashion to group and client queries relating to corporate governance issues Governance requirements and arrangements in practice Advice to the Group and clients on Company Law and LLP legislation Governance and corporate filings Skills desired: Excellent relationship management skills, able to work with stakeholders at all levels of the organisation. Ability to present pragmatic alternatives and propose solutions. Have excellent attention to detail including proof reading and drafting skills. Have excellent IT skills, including Microsoft Office and Corporate Governance software. Possess excellent verbal and written communication skills. Be a collaborative team player with a flexible approach. Take full responsibility and accountability for your own tasks, while seeking advice and assistance when necessary. Maintaining quality standards during times of change. Experience of working in a Secretariat or Governance team preferably within the Lloyd's and/or London Market. Have experience of providing high-quality client-focused corporate governance advice to Boards and/or Committees Board portal software Worked on governance change that has positively impacted on an organisation's effectiveness. If interested, please apply below. Alternatively, email In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.
Senior Administrator - Tunbridge Wells - up to £22,995 FTE - based on Term Time Hours Do you have at least 5 years administration experience at a senior level? Are you seeking a positive and supportive working environment in stunning facilities? This is an exciting new opportunity for an experienced administration professional to play a crucial role in the day-to day life of school operations, ensuring an exceptional standard of support for staff, students and parents and contributing to the safeguarding and well-being of children and young people. The Day To Day: You will be working within the School Office Team, dealing with enquiries, communications and administrative functions relating to student records / data management, student intake and admissions and in year leavers, reception cover, student attendance and absence, student bus passes, post distribution and any other ad-hoc projects as required. About you: Strong administration experience (at least 5 years) Highly organised and adept at juggling priorities. Efficient, confident and discreet. Excellent written and verbal communication skills with the ability to accurately compose letters and correspondence. Strong IT competency, including Word and Excel. Team player. Knowledge of BROMCOM, Applicaa / Admissions+ Sign In App or 3CX phone system will be advantageous. If you have experience within an educational environment or as a Personal Assistant, this will also be highly desirable. If you're looking for a role where you can make an valuable impact in an institution invested in respectful, ambitious and strong community values, please get in touch today! (39 weeks per year + 5 inset days and an additional 2 weeks to be worked during the Summer holiday around GCSE results day and paid on claim) Interviewing now! Contact JO at TN Recruits NOW to find out more and register your application! In application for this role, you are consenting to TN Recruits Ltd retaining your details to secure you work. All information provided will be held securely for up to 3 years unless we are contacted and instructed otherwise.
May 11, 2024
Full time
Senior Administrator - Tunbridge Wells - up to £22,995 FTE - based on Term Time Hours Do you have at least 5 years administration experience at a senior level? Are you seeking a positive and supportive working environment in stunning facilities? This is an exciting new opportunity for an experienced administration professional to play a crucial role in the day-to day life of school operations, ensuring an exceptional standard of support for staff, students and parents and contributing to the safeguarding and well-being of children and young people. The Day To Day: You will be working within the School Office Team, dealing with enquiries, communications and administrative functions relating to student records / data management, student intake and admissions and in year leavers, reception cover, student attendance and absence, student bus passes, post distribution and any other ad-hoc projects as required. About you: Strong administration experience (at least 5 years) Highly organised and adept at juggling priorities. Efficient, confident and discreet. Excellent written and verbal communication skills with the ability to accurately compose letters and correspondence. Strong IT competency, including Word and Excel. Team player. Knowledge of BROMCOM, Applicaa / Admissions+ Sign In App or 3CX phone system will be advantageous. If you have experience within an educational environment or as a Personal Assistant, this will also be highly desirable. If you're looking for a role where you can make an valuable impact in an institution invested in respectful, ambitious and strong community values, please get in touch today! (39 weeks per year + 5 inset days and an additional 2 weeks to be worked during the Summer holiday around GCSE results day and paid on claim) Interviewing now! Contact JO at TN Recruits NOW to find out more and register your application! In application for this role, you are consenting to TN Recruits Ltd retaining your details to secure you work. All information provided will be held securely for up to 3 years unless we are contacted and instructed otherwise.
Are you passionate about the world of drinks and looking to gain hands-on experience in the industry? Our client, a leading global qualifications provider, is seeking a dedicated Operations Assistant to join their lively team in London Bridge. If you have a keen eye for detail, excellent organisational skills, and a love for hospitality, this is the perfect opportunity for you! What we are looking for: Hospitality experience is a must! This physical role involves setting up/clearing classrooms, assessing wine quality, and more Ability to handle wine deliveries, update wine lists, and assist with paperwork (MS Office skills are a plus) Basic food preparation and cleaning glassware are part of the job Job Details: - Contract Type: Temporary - Start Date: May 20, 2024 - Contract Length: 2 months with potential to be extended further - Hourly Rate: £14 - Working Hours: Two alternating shifts: 7:30am-3:30pm or 10:30am-6:30pm with flexibility on classroom and event setup. Some Saturdays may be required after the first month, from 8am-3pm. Why join us: Get hands-on experience in a vibrant and diverse environment Work alongside our passionate team and develop your wine and hospitality skills Enjoy weekly wine tastings and expand your knowledge in the world of beverages If you're ready to embark on an exciting journey please APPLY NOW! or send your CV to Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 11, 2024
Full time
Are you passionate about the world of drinks and looking to gain hands-on experience in the industry? Our client, a leading global qualifications provider, is seeking a dedicated Operations Assistant to join their lively team in London Bridge. If you have a keen eye for detail, excellent organisational skills, and a love for hospitality, this is the perfect opportunity for you! What we are looking for: Hospitality experience is a must! This physical role involves setting up/clearing classrooms, assessing wine quality, and more Ability to handle wine deliveries, update wine lists, and assist with paperwork (MS Office skills are a plus) Basic food preparation and cleaning glassware are part of the job Job Details: - Contract Type: Temporary - Start Date: May 20, 2024 - Contract Length: 2 months with potential to be extended further - Hourly Rate: £14 - Working Hours: Two alternating shifts: 7:30am-3:30pm or 10:30am-6:30pm with flexibility on classroom and event setup. Some Saturdays may be required after the first month, from 8am-3pm. Why join us: Get hands-on experience in a vibrant and diverse environment Work alongside our passionate team and develop your wine and hospitality skills Enjoy weekly wine tastings and expand your knowledge in the world of beverages If you're ready to embark on an exciting journey please APPLY NOW! or send your CV to Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Your new company A growing consultancy are seeking an Administrative Assistant to join their business on a 1 year fixed-term-contract! In order to hit the ground running, you must have administrative experience, be able to travel into the office 5 days a week and speak fluent French and English! Your new role Reception duties and liaising with clients that enter into the office. Managing stock levels in the office and ordering supplies when required. Supporting the running of internal and external events. Filing, scanning and printing. Preparation and proofreading of any documents/procedures. Gathering info ahead of any inspections that may take place. Support with scheduling any meetings, interviews when needed. Tracking 'signed-back' forms and letters to be documented in the system. Monitoring annual leave amongst staff and ensuring there are no clashes. What you'll need to succeed Must be immediately available or on a maximum 1-week notice. Experience within administration in a similar role. Ability to be in the office 5 days a week. Fluency in French and English is essential. What you'll get in return Chance to learn, grow and expand on your skills further within a prestigious company! Great culture within the business! What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 11, 2024
Full time
Your new company A growing consultancy are seeking an Administrative Assistant to join their business on a 1 year fixed-term-contract! In order to hit the ground running, you must have administrative experience, be able to travel into the office 5 days a week and speak fluent French and English! Your new role Reception duties and liaising with clients that enter into the office. Managing stock levels in the office and ordering supplies when required. Supporting the running of internal and external events. Filing, scanning and printing. Preparation and proofreading of any documents/procedures. Gathering info ahead of any inspections that may take place. Support with scheduling any meetings, interviews when needed. Tracking 'signed-back' forms and letters to be documented in the system. Monitoring annual leave amongst staff and ensuring there are no clashes. What you'll need to succeed Must be immediately available or on a maximum 1-week notice. Experience within administration in a similar role. Ability to be in the office 5 days a week. Fluency in French and English is essential. What you'll get in return Chance to learn, grow and expand on your skills further within a prestigious company! Great culture within the business! What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Expenses Team Assistant £25ph Full time - 5 days in the office London - Docklands Is this the role for you: You will be supporting the expense management team with daily admin tasks as well as longer term projects What you will do: Providing admin support for the expense management team, review processes, schedule training of new assistants, produce reports and become a super user on their internal system! What you will need: Excellent attention to detail, confident dealing with confidential data and confident dealing with stakeholders What you will get in return: In return, my client will offer a friendly and supportive working environment based in an amazing office, and the opportunity to work with a dynamic team of professionals in the Financial Services industry where you will continue to grow in experience.
May 11, 2024
Full time
Expenses Team Assistant £25ph Full time - 5 days in the office London - Docklands Is this the role for you: You will be supporting the expense management team with daily admin tasks as well as longer term projects What you will do: Providing admin support for the expense management team, review processes, schedule training of new assistants, produce reports and become a super user on their internal system! What you will need: Excellent attention to detail, confident dealing with confidential data and confident dealing with stakeholders What you will get in return: In return, my client will offer a friendly and supportive working environment based in an amazing office, and the opportunity to work with a dynamic team of professionals in the Financial Services industry where you will continue to grow in experience.
Job Purpose: You will provide support to our customers by phone, email and also via video appointments. To maintain a high level of customer care. To understand, support and advise a wide range of Customers who contact the Environment, Roads and Facilities Department through all channels of communication Duties and Responsibilities - Job Specific Assist in providing an effective Customer Support Service for the department To provide accurate, meaningful and consistent advice and information to customers Deliver a knowledgeable and professional service to all customers from the first point of contact. Respond to customers empathetically and sensitively identifying those with complex needs and referring / signposting to partner services as appropriate. To listen patiently, to empathise with the customer's situation and convey a genuine desire to help and support in order to gain the respect and confidence of the customer To be professional at all times by projecting a good departmental image ensuring all queries are answered to the customer's satisfaction To assist with the administration of a number of services such as concessionary travel passes and civic amenity van permits Requirements GCSE in Maths and English at Grade C or above or equivalent qualification Ability to communicate clearly both verbally and in writing Good keyboard skills demonstrating speed and accuracy Excellent listening skills, demonstrate the ability to listen patiently and empathise with the customer's situation. Proven ability to deal with challenging customers and to keep calm under pressure remaining professional and tactful at all times. Demonstrate an ability to remain focused during busy periods Proven customer handling skills Experience of taking payments over the phone Strong IT skills particularity working with Microsoft Office IT Packages The ability to communicate in English is essential. The ability to communicate in Welsh is essential
May 11, 2024
Full time
Job Purpose: You will provide support to our customers by phone, email and also via video appointments. To maintain a high level of customer care. To understand, support and advise a wide range of Customers who contact the Environment, Roads and Facilities Department through all channels of communication Duties and Responsibilities - Job Specific Assist in providing an effective Customer Support Service for the department To provide accurate, meaningful and consistent advice and information to customers Deliver a knowledgeable and professional service to all customers from the first point of contact. Respond to customers empathetically and sensitively identifying those with complex needs and referring / signposting to partner services as appropriate. To listen patiently, to empathise with the customer's situation and convey a genuine desire to help and support in order to gain the respect and confidence of the customer To be professional at all times by projecting a good departmental image ensuring all queries are answered to the customer's satisfaction To assist with the administration of a number of services such as concessionary travel passes and civic amenity van permits Requirements GCSE in Maths and English at Grade C or above or equivalent qualification Ability to communicate clearly both verbally and in writing Good keyboard skills demonstrating speed and accuracy Excellent listening skills, demonstrate the ability to listen patiently and empathise with the customer's situation. Proven ability to deal with challenging customers and to keep calm under pressure remaining professional and tactful at all times. Demonstrate an ability to remain focused during busy periods Proven customer handling skills Experience of taking payments over the phone Strong IT skills particularity working with Microsoft Office IT Packages The ability to communicate in English is essential. The ability to communicate in Welsh is essential
Team Assistant - 13 month maternity cover Financial Membership Association Up to £35k per annum 9am-5:30pm Hybrid working offered with 2 days a week in the office (initially 4 days for the first 2 weeks) Offices near Holborn / St Pauls This is a fantastic opportunity for a Graduate Team Assistant to join a genuinely lovely SME, as a Team Assistant who can provide first-class support to a Team of around 8. With little touches including fresh fruit in the office each week, soft drinks and hot refreshments available for all and regular lunches that are ordered into the office, they possess a really lovely working culture, where everyone works hard, but where work-life balance is also really respected. The role sits with 3 other Assistants who pride themselves on helping each other and working collaboratively. The team vary in seniority so the levels of support each person requires will vary depending on workload. The current Team Assistant plans to start her maternity leave at the end of June, so they are therefore hoping for someone to join at the start of June to allow for a full month's handover. WHAT YOU'LL DO: Diary management for members of the Association, senior figures in the financial sector, high level government officials and financial services regulators in the UK, Europe and the US. Maintain team members' diaries to ensure that all meetings and necessary travel arrangements are appropriately managed. Must be comfortable liaising effectively with a wide range of external stakeholders located across multiple time-zones, including chasing people who might not know of our organisation and our requirements in a professional manner. Manage multiple email distribution lists of external stakeholders and organise meetings. Track meeting attendance and log on the internal CRM/database. Expense reconciliation. Document formatting - help to format the organisation's various publications to ensure consistency and professional finish as well as updating PowerPoint presentations. Co-ordinate travel - manage travel itineraries including the booking of flights and hotels in line with the company's travel and accommodation policies, visa arrangements/insurance requirements and comprehensive planning of overseas meeting schedules. Update the website with output generated by the teams. WHO YOU ARE: Solid experience of working within a corporate environment is a necessity, such as an Architects or Legal Firm in particular. Degree educated. Experience with InDesign and/or video editing software would be highly advantageous, but not essential. Excellent interpersonal skills and the ability and experience to deal with senior individuals and organisations in a professional manner. Excellent organisational and strong time management skills Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) Attention to detail in composing, typing and proofing materials. Proactivity with regard to solving problems but also knowing when to ask questions or for guidance. Ability to meet deadlines. Punctuality, helpfulness, flexibility and courteousness. The ideal candidate would be someone who takes pleasure in successfully multi-tasking, using their own initiative and possess excellent planning and organisational skills enabling senior personnel to have complete confidence in the individual's responsibility and consistency. Discretion and diplomacy will all be expected in this confidential environment, often dealing with very senior members of the Association and colleagues. If you can be available to start a new role from June and can see yourself working as part of a friendly, hardworking team, please apply now! Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 11, 2024
Full time
Team Assistant - 13 month maternity cover Financial Membership Association Up to £35k per annum 9am-5:30pm Hybrid working offered with 2 days a week in the office (initially 4 days for the first 2 weeks) Offices near Holborn / St Pauls This is a fantastic opportunity for a Graduate Team Assistant to join a genuinely lovely SME, as a Team Assistant who can provide first-class support to a Team of around 8. With little touches including fresh fruit in the office each week, soft drinks and hot refreshments available for all and regular lunches that are ordered into the office, they possess a really lovely working culture, where everyone works hard, but where work-life balance is also really respected. The role sits with 3 other Assistants who pride themselves on helping each other and working collaboratively. The team vary in seniority so the levels of support each person requires will vary depending on workload. The current Team Assistant plans to start her maternity leave at the end of June, so they are therefore hoping for someone to join at the start of June to allow for a full month's handover. WHAT YOU'LL DO: Diary management for members of the Association, senior figures in the financial sector, high level government officials and financial services regulators in the UK, Europe and the US. Maintain team members' diaries to ensure that all meetings and necessary travel arrangements are appropriately managed. Must be comfortable liaising effectively with a wide range of external stakeholders located across multiple time-zones, including chasing people who might not know of our organisation and our requirements in a professional manner. Manage multiple email distribution lists of external stakeholders and organise meetings. Track meeting attendance and log on the internal CRM/database. Expense reconciliation. Document formatting - help to format the organisation's various publications to ensure consistency and professional finish as well as updating PowerPoint presentations. Co-ordinate travel - manage travel itineraries including the booking of flights and hotels in line with the company's travel and accommodation policies, visa arrangements/insurance requirements and comprehensive planning of overseas meeting schedules. Update the website with output generated by the teams. WHO YOU ARE: Solid experience of working within a corporate environment is a necessity, such as an Architects or Legal Firm in particular. Degree educated. Experience with InDesign and/or video editing software would be highly advantageous, but not essential. Excellent interpersonal skills and the ability and experience to deal with senior individuals and organisations in a professional manner. Excellent organisational and strong time management skills Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) Attention to detail in composing, typing and proofing materials. Proactivity with regard to solving problems but also knowing when to ask questions or for guidance. Ability to meet deadlines. Punctuality, helpfulness, flexibility and courteousness. The ideal candidate would be someone who takes pleasure in successfully multi-tasking, using their own initiative and possess excellent planning and organisational skills enabling senior personnel to have complete confidence in the individual's responsibility and consistency. Discretion and diplomacy will all be expected in this confidential environment, often dealing with very senior members of the Association and colleagues. If you can be available to start a new role from June and can see yourself working as part of a friendly, hardworking team, please apply now! Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Administration Assistant Job Type: Permanent 18.5 hours per week - Term Time plus 2 weeks Salary Range: £22,457 - £23,453 FTE (£9,948 - £10,3289 Pro Rata) Location: Eastbourne Reed Education are supporting a local secondary with the recruitment of their Administration Assistant. This part time position involves supporting the Office Manager in the efficient operation of administrative and finance functions at the school, serving as a key point of contact for staff, pupils, parents, and external agencies. Day to Day of the Role: Serve as a point of contact at reception in the absence of the Front of House Lead and Office Supervisor, handling queries or directing them appropriately. Communicate effectively with parents using various methods including email, texting systems, and paperwork. Perform clerical tasks such as managing emails, post, and messages as directed by the Office Manager. Undertake secretarial duties to produce well-presented and accurate correspondence, reports, and documentation. Assist in maintaining and updating the central filing system and electronic pupil profiles in compliance with the school's Document Retention Policy. Address emergency issues in the absence of office colleagues to maintain the efficient running of the school office. Support academy events as directed by the Office Manager. Act as the primary liaison between the school and the central finance team, ensuring proper financial processes are followed. To be the primary point of contact between the school and the central finance team. To ensure all cash and cheques received are accurately accounted for, recorded and banked or prepared for collection, notifying finance of the transactions. • To record and reconcile purchase card expenditure each month as required by the card holders, getting the records signed by the budget holder/s before sending them to their head office. Required Skills & Qualifications: Proven experience in administrative roles, preferably within an educational setting. Strong communication and interpersonal skills to interact with various stakeholders. Competency in clerical tasks and secretarial duties, ensuring accuracy and attention to detail. Familiarity with maintaining filing systems and managing confidential information. Experience with finance administration, including the handling of orders, receipts, and payments. Proficiency in using MIS systems like Bromcom and other relevant software. Ability to work independently and as part of a team, with a flexible approach to handle multiple tasks. Benefits: Local Government Pension Scheme - with a generous employer contribution; Employee Assistance Programme - Wellbeing and advice; Ride to Work Scheme; Kent Rewards Scheme - access to local and national retail discounts. Employee Referral Recruitment Incentive. To apply for the Administration Assistant position, please submit your CV by Monday 15th May. Interviews will be held shortly after
May 11, 2024
Full time
Administration Assistant Job Type: Permanent 18.5 hours per week - Term Time plus 2 weeks Salary Range: £22,457 - £23,453 FTE (£9,948 - £10,3289 Pro Rata) Location: Eastbourne Reed Education are supporting a local secondary with the recruitment of their Administration Assistant. This part time position involves supporting the Office Manager in the efficient operation of administrative and finance functions at the school, serving as a key point of contact for staff, pupils, parents, and external agencies. Day to Day of the Role: Serve as a point of contact at reception in the absence of the Front of House Lead and Office Supervisor, handling queries or directing them appropriately. Communicate effectively with parents using various methods including email, texting systems, and paperwork. Perform clerical tasks such as managing emails, post, and messages as directed by the Office Manager. Undertake secretarial duties to produce well-presented and accurate correspondence, reports, and documentation. Assist in maintaining and updating the central filing system and electronic pupil profiles in compliance with the school's Document Retention Policy. Address emergency issues in the absence of office colleagues to maintain the efficient running of the school office. Support academy events as directed by the Office Manager. Act as the primary liaison between the school and the central finance team, ensuring proper financial processes are followed. To be the primary point of contact between the school and the central finance team. To ensure all cash and cheques received are accurately accounted for, recorded and banked or prepared for collection, notifying finance of the transactions. • To record and reconcile purchase card expenditure each month as required by the card holders, getting the records signed by the budget holder/s before sending them to their head office. Required Skills & Qualifications: Proven experience in administrative roles, preferably within an educational setting. Strong communication and interpersonal skills to interact with various stakeholders. Competency in clerical tasks and secretarial duties, ensuring accuracy and attention to detail. Familiarity with maintaining filing systems and managing confidential information. Experience with finance administration, including the handling of orders, receipts, and payments. Proficiency in using MIS systems like Bromcom and other relevant software. Ability to work independently and as part of a team, with a flexible approach to handle multiple tasks. Benefits: Local Government Pension Scheme - with a generous employer contribution; Employee Assistance Programme - Wellbeing and advice; Ride to Work Scheme; Kent Rewards Scheme - access to local and national retail discounts. Employee Referral Recruitment Incentive. To apply for the Administration Assistant position, please submit your CV by Monday 15th May. Interviews will be held shortly after
Trade Floor Team Assistant - Leading Investment Bank On-going temp, with potential to convert to a permanent role Near St Pauls & Farringdon Office-based 5 days per week £20 - £23 per hour plus overtime 8am - 5 pm An amazing opportunity to be part of the hub of activity, on the trading floor, for a leading investment bank!Experience of supporting large teams, within a corporate and professional environment is a must for this role! This role will involve a high volume of complex international travel, management of multiple busy diaries across multiple timezones, and the opportunity to get involved with projects and events. Teams tend to consist of 4-5 Managing Directors, with a wider team of 20-25, so you must be happy juggling multiple tasks, working under pressure and to a fast and accurate pace. WHAT YOU'LL DO: Diary and calendar management Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings and car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / holiday coverage for colleagues WHO YOU ARE: You must have experience of working as a Team Assistant within a busy and demanding corporate environment, supporting a team of 10+ people. Experience of working as a PA / Team Assistant within Financial Services would be highly advantageous Excellent Microsoft Word, Excel and Outlook skills Able to prioritize a variety of time-sensitive tasks Demonstrate dependability and high attention to detail along with the ability to multi-task Display a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Pro-active attitude when managing diaries Discretion to deal with confidential business matters Friendly and approachable with can do, muck in attitude. Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 11, 2024
Full time
Trade Floor Team Assistant - Leading Investment Bank On-going temp, with potential to convert to a permanent role Near St Pauls & Farringdon Office-based 5 days per week £20 - £23 per hour plus overtime 8am - 5 pm An amazing opportunity to be part of the hub of activity, on the trading floor, for a leading investment bank!Experience of supporting large teams, within a corporate and professional environment is a must for this role! This role will involve a high volume of complex international travel, management of multiple busy diaries across multiple timezones, and the opportunity to get involved with projects and events. Teams tend to consist of 4-5 Managing Directors, with a wider team of 20-25, so you must be happy juggling multiple tasks, working under pressure and to a fast and accurate pace. WHAT YOU'LL DO: Diary and calendar management Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings and car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / holiday coverage for colleagues WHO YOU ARE: You must have experience of working as a Team Assistant within a busy and demanding corporate environment, supporting a team of 10+ people. Experience of working as a PA / Team Assistant within Financial Services would be highly advantageous Excellent Microsoft Word, Excel and Outlook skills Able to prioritize a variety of time-sensitive tasks Demonstrate dependability and high attention to detail along with the ability to multi-task Display a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Pro-active attitude when managing diaries Discretion to deal with confidential business matters Friendly and approachable with can do, muck in attitude. Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
EA to Asset Management Team Investment Banking £21-£24 per hour + overtime at £36 per hour Ongoing temporary My client, a well-established global investment bank based near St Pauls, are looking for a proactive, driven and enthusiastic EA to support a team of 8 ranging from Analyst to Managing Director and Partner level, whilst working as part of a team of around 5 other Assistants.The main purpose of the role is to actively provide support to the team at an incredibly high volume with the majority being diary management, setting up local and international video and phone calls as well as expenses. The hours are 8 am - 6 pm and the team work in the office Monday to Friday. What you will do: Provide administrative support in a team oriented environment Share responsibilities with other members of the phone team Coordinate and schedule complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; place, receive, screen and route calls Take detailed and accurate messages Maintain busy calendars, prioritize meeting requests and related logistics Book travel arrangements and process expense reports timely Compliance with firm policies and guidelines Perform general administrative duties including but not limited to time entry, copying, scanning, archiving and other ad hoc projects as requested Who you are: Minimum of 5 years' experience working as a Team Assistant or EA, supporting a busy team is a MUST. Experience of working in 1:1 or 1:2 roles will not be considered. Minimum of 2 years' experience working as a Team Assistant or EA within Banking would be highly advantageous in order to allow you to transition into this role with ease and be familiar with the financial terminology Above all, be an absolute go getter! You want to make a mark on the industry, show your team that they've never had admin support like you before! Go above and beyond and be thinking three steps ahead. If you have the desire and drive to excel in this incredibly busy position and have experience of supporting teams, please apply ASAP!Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 11, 2024
Full time
EA to Asset Management Team Investment Banking £21-£24 per hour + overtime at £36 per hour Ongoing temporary My client, a well-established global investment bank based near St Pauls, are looking for a proactive, driven and enthusiastic EA to support a team of 8 ranging from Analyst to Managing Director and Partner level, whilst working as part of a team of around 5 other Assistants.The main purpose of the role is to actively provide support to the team at an incredibly high volume with the majority being diary management, setting up local and international video and phone calls as well as expenses. The hours are 8 am - 6 pm and the team work in the office Monday to Friday. What you will do: Provide administrative support in a team oriented environment Share responsibilities with other members of the phone team Coordinate and schedule complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; place, receive, screen and route calls Take detailed and accurate messages Maintain busy calendars, prioritize meeting requests and related logistics Book travel arrangements and process expense reports timely Compliance with firm policies and guidelines Perform general administrative duties including but not limited to time entry, copying, scanning, archiving and other ad hoc projects as requested Who you are: Minimum of 5 years' experience working as a Team Assistant or EA, supporting a busy team is a MUST. Experience of working in 1:1 or 1:2 roles will not be considered. Minimum of 2 years' experience working as a Team Assistant or EA within Banking would be highly advantageous in order to allow you to transition into this role with ease and be familiar with the financial terminology Above all, be an absolute go getter! You want to make a mark on the industry, show your team that they've never had admin support like you before! Go above and beyond and be thinking three steps ahead. If you have the desire and drive to excel in this incredibly busy position and have experience of supporting teams, please apply ASAP!Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Summary: Our Client in the Decarbonisation space is looking for an innovative and proactive Business Manager to provide a high level of support to the Delivery Management Team (DMT) in the coordination and management of a large customer facing delivery team. Ensuring that effective planning and administrative systems to support the management of the team's core activities are in place and maintained efficiently and effectively. You'll be driven, proactive, resourceful and be able to make decisions under pressure. You will have excellent communication, interpersonal and problem-solving skills, being able to share information with the DMT, the wider team and other internal and external stakeholders efficiently and effectively. Key Responsibilities: Support the DMT by coordinating the tracking of and production of reports on key metrics such as KPIs, budget spending, forecasts and key risks. Coordinate the production of key reports such as Executive Team paper and Board reports. Manage information flow across the Delivery team in a timely and accurate manner. Act on behalf of the DMT to ensure that key actions are carried out by the wider team. Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the DMT are met Provide support for Core Delivery meetings, ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points as necessary. Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the DMT are met. Format information for internal and external communication - memos, emails, presentations and reports. Screen and direct enquiries and distribute correspondence Key Skills and Competencies: Ability to communicate effectively orally and in writing with a wide variety of types and levels of contact. Have a flexible approach to work and be receptive to change Experience as an Executive Assistant, Personal Assistant or similar role. Able to work to tight deadlines and under pressure. Ability to successfully manage formal committee meetings. Level 3 Diploma in Business administration or equivalent. Outstanding organisational and time management skills
May 11, 2024
Full time
Summary: Our Client in the Decarbonisation space is looking for an innovative and proactive Business Manager to provide a high level of support to the Delivery Management Team (DMT) in the coordination and management of a large customer facing delivery team. Ensuring that effective planning and administrative systems to support the management of the team's core activities are in place and maintained efficiently and effectively. You'll be driven, proactive, resourceful and be able to make decisions under pressure. You will have excellent communication, interpersonal and problem-solving skills, being able to share information with the DMT, the wider team and other internal and external stakeholders efficiently and effectively. Key Responsibilities: Support the DMT by coordinating the tracking of and production of reports on key metrics such as KPIs, budget spending, forecasts and key risks. Coordinate the production of key reports such as Executive Team paper and Board reports. Manage information flow across the Delivery team in a timely and accurate manner. Act on behalf of the DMT to ensure that key actions are carried out by the wider team. Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the DMT are met Provide support for Core Delivery meetings, ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points as necessary. Maintain effective filing and data storage including emails and retrieval systems ensuring the needs of the DMT are met. Format information for internal and external communication - memos, emails, presentations and reports. Screen and direct enquiries and distribute correspondence Key Skills and Competencies: Ability to communicate effectively orally and in writing with a wide variety of types and levels of contact. Have a flexible approach to work and be receptive to change Experience as an Executive Assistant, Personal Assistant or similar role. Able to work to tight deadlines and under pressure. Ability to successfully manage formal committee meetings. Level 3 Diploma in Business administration or equivalent. Outstanding organisational and time management skills
Property Accounts Assistant - OUR CLIENT is a property management firm who has been established for over 25 years. Their portfolio includes both residential and commercial properties, including mansion blocks to mixed use properties. They are now they are looking for a Property Accounts Assistant to join their established accounts team. THE ROLE responsibilities of a Property Accounts Assistant include: Producing arrears reports each building. Responsible for the credit control function. Liaising with leaseholders and Property Managers re: arrears and any other relevant queries. Processing supplier invoices which includes gaining authorisation, posting them and making the payments. Assisting with the quarterly budget vs actual. Sending out quarterly demands and ground rent invoices. Posting client receipts. Performing monthly bank reconciliations. Filing and archiving. THE PERSON requirements for the Property Accounts Assistant are: Previous background experience in property management accounting and have worked in a similar environment. Must have a good understanding of property management systems as well as Excel. Good experience of preparing bank reconciliations. 'Hands on' and willing to learn. To learn more about our company and vacancies we are currently working on, visit our website and follow us on LinkedIn Please note that due to volume we cannot get back to everyone, however every application is looked at and considered and will be held on Trident International's database for review. If you have not heard back from us within 5 working days you should assume your initial application has been unsuccessful, however if suitable roles arise in the future, we will make every effort to contact you. By applying for this job, you accept the Privacy Policy and Disclaimers which can be found on our website.
May 11, 2024
Full time
Property Accounts Assistant - OUR CLIENT is a property management firm who has been established for over 25 years. Their portfolio includes both residential and commercial properties, including mansion blocks to mixed use properties. They are now they are looking for a Property Accounts Assistant to join their established accounts team. THE ROLE responsibilities of a Property Accounts Assistant include: Producing arrears reports each building. Responsible for the credit control function. Liaising with leaseholders and Property Managers re: arrears and any other relevant queries. Processing supplier invoices which includes gaining authorisation, posting them and making the payments. Assisting with the quarterly budget vs actual. Sending out quarterly demands and ground rent invoices. Posting client receipts. Performing monthly bank reconciliations. Filing and archiving. THE PERSON requirements for the Property Accounts Assistant are: Previous background experience in property management accounting and have worked in a similar environment. Must have a good understanding of property management systems as well as Excel. Good experience of preparing bank reconciliations. 'Hands on' and willing to learn. To learn more about our company and vacancies we are currently working on, visit our website and follow us on LinkedIn Please note that due to volume we cannot get back to everyone, however every application is looked at and considered and will be held on Trident International's database for review. If you have not heard back from us within 5 working days you should assume your initial application has been unsuccessful, however if suitable roles arise in the future, we will make every effort to contact you. By applying for this job, you accept the Privacy Policy and Disclaimers which can be found on our website.
Our lovely client based in Staines-Upon-Thames are looking for a Temporary Executive Assistant/Administrator to join their team for a period of 8 weeks. For this role you should be highly organised, have good attention to detail, strong IT skills and the ability to handle a variety of administrative tasks efficiently. Main Duties Managing diaries and arranging of internal and external meetings Liaising with senior internal and external stakeholders Helping to ensure that Executives are on time and prepared for all meetings and events Anticipate and proactively address scheduling conflicts Preparation and editing PowerPoint presentations, Excel spreadsheets and Word documents Raising of expenses and expenditure requests if required Booking travel and accommodation and scheduling trip arrangements Raising Purchase Orders and handling procurement administration Any other adhoc tasks that are required
May 11, 2024
Full time
Our lovely client based in Staines-Upon-Thames are looking for a Temporary Executive Assistant/Administrator to join their team for a period of 8 weeks. For this role you should be highly organised, have good attention to detail, strong IT skills and the ability to handle a variety of administrative tasks efficiently. Main Duties Managing diaries and arranging of internal and external meetings Liaising with senior internal and external stakeholders Helping to ensure that Executives are on time and prepared for all meetings and events Anticipate and proactively address scheduling conflicts Preparation and editing PowerPoint presentations, Excel spreadsheets and Word documents Raising of expenses and expenditure requests if required Booking travel and accommodation and scheduling trip arrangements Raising Purchase Orders and handling procurement administration Any other adhoc tasks that are required
Purpose of the Job: To complete social care assessments and undertake casework of residents in the community and other care settings. To commission care services according to assessment outcomes and eligibility in relation to the Care Act. To participate in the duty rota - this is the single point of contact for referrals for Adult Social Care. Where necessary undertake crisis intervention where enquiries indicate the need for immediate risk management. Main Responsibilities: To carry out home visits and consult with service users, carers, and relevant agencies and professionals. To alert the Registered Care Manager to any safeguarding concerns. To ensure assessments and support plans are carried out in a person-centered and outcome-focused way. To advise on the use of personal budgets and direct payments. Where appropriate, to assist customers to maximise their independence. To undertake any necessary adjustments or to cease care packages by both the organization's Eligibility Criteria and Operational Guidance and the needs of the service user. To make any necessary arrangements for the implementation of changes in service provision. To commission and make arrangements for the provision of new services when needed or refer to other appropriate agencies. To maintain efficient and effective liaison with all Departmental Staff and other Independent and Voluntary Agencies. To maintain accurate case records and to prepare any required reports. To maintain accurate statistical data and the Department's computerized information system. To work within and contribute to the development of departmental and team procedures and policies. To participate in regular supervision and the Appraisal process and attend training as required. Attend and participate in relevant staff and service meetings. In all of the above to undertake practice in an anti-discriminatory and anti oppressive manner. Any other duties as directed by your line manager, Director or as agreed with the Senior Management Group. To act by the principles set out in the Employee Code of Conduct and the organization's Values, recognizing the duty of all public sector employees to discharge public functions reasonably and according to the law. Duties And Responsibilities Objectives To ensure that agreed quality assurance initiatives are implemented within the home. Liaise with social care regulators and local authorities to ensure satisfactory standards are maintained To become the person in charge responsible for the day-to-day running of the homecare services with 24-hour responsibility for the care of the Service users. To be the Information Governance Lead for their home and to work in collaboration with the Company's Information Governance Lead, being accountable to the Senior Operations Team. To provide improvement, independence, and choice for Service Users, making sure they are treated with dignity at all times. To manage the effective use of resources and maintain high levels of occupancy. To comply with all regulatory requirements at all times and in particular the Regulations for the Registration and Inspection of the services. To ensure policy and procedures are implemented and understood by all the staff to ensure the highest standard of care. Leadership To provide leadership to all staff to deliver the highest possible quality of care within a safe working and living environment. To be a good model for all employees, being approachable and providing a regular presence on the "shop floor" as well as being consistent in all actions and decisions. To set and maintain clear standards within the service in line with the Verity Healthcare quality assessment tool. To ensure that staff selection processes for all applied thoroughly and that all candidates are treated professionally. To ensure all staff maintain the registration with their national bodies. To develop a culture of continuous quality improvement using the framework of clinical governance. To maintain a comprehensive induction process for all new employees to ensure they are effectively introduced to the Service, the Service Users, and good practices within their first week. To ensure that NMC and Care Assistants and Support Worker's codes of professional conduct and guidelines relating to professional practices are followed at all times. Take responsibility and accountability for the delivery of professional, competent and high-quality care. To conduct regular reviews with new employees during their probationary period and to always conduct a three-monthly review to confirm the appointment or extend the probation period. To ensure all staff are annually appraised and that required standards of performance are being achieved, to manage under-performance through objective setting and regular reviews, and that regular supervisions occur in line with company policy. To ensure complaints and suggestions are positively actioned and dealt with correctly. To identify individual training needs in line with the organization's objectives and the employee's performance, arranging training and evaluating their effectiveness, and ensuring that staff has completed the required training each year. To hold regular staff, Service Users, and stake holders meetings to provide and receive feedback, and administer the questionnaires provided as part of the company's. Quality Assurance Systems. Care Practice To ensure that all Service Users have an up-to-date care plan, which is regularly evaluated and actively involves Service Users in the preparation. Ensure all risks associated with care e.g. moving and handling, mobility, challenging behavior, and skin care are identified and correctly actioned. To regularly monitor the delivery of care given by all staff ensuring that the physical, social, psychological, and emotional needs of the Service User are recognized, assessed, and met. To ensure the Service and its processes are fully compliant with the Mental Capacity Act and that service users are empowered to make choices where able and where not best interest decisions are made on their behalf involving all those necessary. To ensure the Service is compliant with DoLS legislation. To ensure that there is a regular program of activities, which are arranged in line with the Service Users' needs. To ensure the Service Users receive a pleasant nutritional diet. To ensure an active named nurse and key worker key worker system for all the Service Users. To ensure the maintenance of the highest standards of care consistent with the requirements of CQC/Funding Authorities. To arrange regular reviews with Social Workers, Service Users, Relatives, and Key Workers. To conduct a pre-admission assessment for all potential Service Users. To meet professional and legal responsibilities with regard to the storage, handling, and administration of drugs. Ensure the protection and safety of Service Users at all times, which requires conducting regular health and safety checks and checks that the call bell system and the fire alarm systems are always fully functional. General Management To understand the legal requirements of the Care Quality Commission (CQC) and the Regulations and other legislations and ensure the Service complies with Essential Standards of Quality and Safety, and whatever legislation or relevant standards that may be in force at any time. To personally have a full understanding and working knowledge of all Verity Healthcare policies and procedures and ensure that all these policies are applied at all times. To be responsible for completing the staff rota and ensuring that the staffing ratio meets the needs of the Service Users. Ensure that all annual leave requests are coordinated to prevent disruption in the Service. To control sickness absence by always conducting back-to-work interviews and correctly applying company policy. To carry out the duties of "The Responsible Officer" and ensure that the service compiles with all statutory obligations and relevant legislation (e.g. environmental health, health & safety, and fire regulations). To meet professional and legal responsibilities with Health and Safety issues and ensure that all monitoring requirements are met. To Promote a positive customer care-orientated environment and ensure all staff are familiar with the company complaints procedure To remain professionally updated and ensure care in all areas is delivered in line with the latest research to promote evidence-based practice. To participate in the recruitment, selection, and retention of staff. To liaise effectively with Head Office Departments, building good working relationships, as required for the good operation of the Service. Ensure that all Service Users have a copy of the terms and conditions of care and that all the necessary funding documents are completed. To enable service users to control their own financial affairs, where possible. To ensure that all Service Users' finances are controlled and up-to-date accurate records are kept of all transactions, the financial control of their affairs must be undertaken with total accuracy and security. To ensure the security and confidentially of records and information relating to the service. Ensure that staff hours are recorded and sent to payroll on time. . click apply for full job details
May 11, 2024
Full time
Purpose of the Job: To complete social care assessments and undertake casework of residents in the community and other care settings. To commission care services according to assessment outcomes and eligibility in relation to the Care Act. To participate in the duty rota - this is the single point of contact for referrals for Adult Social Care. Where necessary undertake crisis intervention where enquiries indicate the need for immediate risk management. Main Responsibilities: To carry out home visits and consult with service users, carers, and relevant agencies and professionals. To alert the Registered Care Manager to any safeguarding concerns. To ensure assessments and support plans are carried out in a person-centered and outcome-focused way. To advise on the use of personal budgets and direct payments. Where appropriate, to assist customers to maximise their independence. To undertake any necessary adjustments or to cease care packages by both the organization's Eligibility Criteria and Operational Guidance and the needs of the service user. To make any necessary arrangements for the implementation of changes in service provision. To commission and make arrangements for the provision of new services when needed or refer to other appropriate agencies. To maintain efficient and effective liaison with all Departmental Staff and other Independent and Voluntary Agencies. To maintain accurate case records and to prepare any required reports. To maintain accurate statistical data and the Department's computerized information system. To work within and contribute to the development of departmental and team procedures and policies. To participate in regular supervision and the Appraisal process and attend training as required. Attend and participate in relevant staff and service meetings. In all of the above to undertake practice in an anti-discriminatory and anti oppressive manner. Any other duties as directed by your line manager, Director or as agreed with the Senior Management Group. To act by the principles set out in the Employee Code of Conduct and the organization's Values, recognizing the duty of all public sector employees to discharge public functions reasonably and according to the law. Duties And Responsibilities Objectives To ensure that agreed quality assurance initiatives are implemented within the home. Liaise with social care regulators and local authorities to ensure satisfactory standards are maintained To become the person in charge responsible for the day-to-day running of the homecare services with 24-hour responsibility for the care of the Service users. To be the Information Governance Lead for their home and to work in collaboration with the Company's Information Governance Lead, being accountable to the Senior Operations Team. To provide improvement, independence, and choice for Service Users, making sure they are treated with dignity at all times. To manage the effective use of resources and maintain high levels of occupancy. To comply with all regulatory requirements at all times and in particular the Regulations for the Registration and Inspection of the services. To ensure policy and procedures are implemented and understood by all the staff to ensure the highest standard of care. Leadership To provide leadership to all staff to deliver the highest possible quality of care within a safe working and living environment. To be a good model for all employees, being approachable and providing a regular presence on the "shop floor" as well as being consistent in all actions and decisions. To set and maintain clear standards within the service in line with the Verity Healthcare quality assessment tool. To ensure that staff selection processes for all applied thoroughly and that all candidates are treated professionally. To ensure all staff maintain the registration with their national bodies. To develop a culture of continuous quality improvement using the framework of clinical governance. To maintain a comprehensive induction process for all new employees to ensure they are effectively introduced to the Service, the Service Users, and good practices within their first week. To ensure that NMC and Care Assistants and Support Worker's codes of professional conduct and guidelines relating to professional practices are followed at all times. Take responsibility and accountability for the delivery of professional, competent and high-quality care. To conduct regular reviews with new employees during their probationary period and to always conduct a three-monthly review to confirm the appointment or extend the probation period. To ensure all staff are annually appraised and that required standards of performance are being achieved, to manage under-performance through objective setting and regular reviews, and that regular supervisions occur in line with company policy. To ensure complaints and suggestions are positively actioned and dealt with correctly. To identify individual training needs in line with the organization's objectives and the employee's performance, arranging training and evaluating their effectiveness, and ensuring that staff has completed the required training each year. To hold regular staff, Service Users, and stake holders meetings to provide and receive feedback, and administer the questionnaires provided as part of the company's. Quality Assurance Systems. Care Practice To ensure that all Service Users have an up-to-date care plan, which is regularly evaluated and actively involves Service Users in the preparation. Ensure all risks associated with care e.g. moving and handling, mobility, challenging behavior, and skin care are identified and correctly actioned. To regularly monitor the delivery of care given by all staff ensuring that the physical, social, psychological, and emotional needs of the Service User are recognized, assessed, and met. To ensure the Service and its processes are fully compliant with the Mental Capacity Act and that service users are empowered to make choices where able and where not best interest decisions are made on their behalf involving all those necessary. To ensure the Service is compliant with DoLS legislation. To ensure that there is a regular program of activities, which are arranged in line with the Service Users' needs. To ensure the Service Users receive a pleasant nutritional diet. To ensure an active named nurse and key worker key worker system for all the Service Users. To ensure the maintenance of the highest standards of care consistent with the requirements of CQC/Funding Authorities. To arrange regular reviews with Social Workers, Service Users, Relatives, and Key Workers. To conduct a pre-admission assessment for all potential Service Users. To meet professional and legal responsibilities with regard to the storage, handling, and administration of drugs. Ensure the protection and safety of Service Users at all times, which requires conducting regular health and safety checks and checks that the call bell system and the fire alarm systems are always fully functional. General Management To understand the legal requirements of the Care Quality Commission (CQC) and the Regulations and other legislations and ensure the Service complies with Essential Standards of Quality and Safety, and whatever legislation or relevant standards that may be in force at any time. To personally have a full understanding and working knowledge of all Verity Healthcare policies and procedures and ensure that all these policies are applied at all times. To be responsible for completing the staff rota and ensuring that the staffing ratio meets the needs of the Service Users. Ensure that all annual leave requests are coordinated to prevent disruption in the Service. To control sickness absence by always conducting back-to-work interviews and correctly applying company policy. To carry out the duties of "The Responsible Officer" and ensure that the service compiles with all statutory obligations and relevant legislation (e.g. environmental health, health & safety, and fire regulations). To meet professional and legal responsibilities with Health and Safety issues and ensure that all monitoring requirements are met. To Promote a positive customer care-orientated environment and ensure all staff are familiar with the company complaints procedure To remain professionally updated and ensure care in all areas is delivered in line with the latest research to promote evidence-based practice. To participate in the recruitment, selection, and retention of staff. To liaise effectively with Head Office Departments, building good working relationships, as required for the good operation of the Service. Ensure that all Service Users have a copy of the terms and conditions of care and that all the necessary funding documents are completed. To enable service users to control their own financial affairs, where possible. To ensure that all Service Users' finances are controlled and up-to-date accurate records are kept of all transactions, the financial control of their affairs must be undertaken with total accuracy and security. To ensure the security and confidentially of records and information relating to the service. Ensure that staff hours are recorded and sent to payroll on time. . click apply for full job details
Our client is an international fast-growing company that is building a global, regulated, and tech-leading digital asset management platform, aimed at providing high-profile clients, intermediaries, and institutional investors with seamless and safe exposure to digital asset-focused investment products. They are expanding their support team and are currently looking for an EA to support their ambitious CEO and Executive team. This position necessitates a combination of secretarial experience and business acumen, with the overarching objective of optimising the CEO and other executives' efficiency. Responsibilities Administrative Support: Provide comprehensive administrative support to the CEO and other executives, including managing calendars, scheduling meetings, and arranging travel itineraries Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, including prioritisation and ensuring timely responses Meeting Coordination: Coordinate meetings and events, including preparing agendas, booking conference rooms, arranging catering or restaurant reservations, and providing other logistical support Office Management: Support the day-to-day operations of the office, including maintaining office supplies, coordinating maintenance and repairs, and managing office vendor relationships Technology Management: Manage office technology and IT systems, including troubleshooting issues, coordinating software updates, and assisting staff with technology-related tasks Project Assistance & Team Support: Provide support on specific projects and initiatives as required. Assist in coordinating cross-functional teams and tracking project timelines Key Skills 10 years of experience as an Executive Assistant or similar role supporting senior executives Fluency in English and Russian Ultra-responsive and willing to be available for out-of-hours support Bachelor's degree in Business Administration, Communications, or related field is a plus Experience in managing multiple calendars and arranging complex travel itineraries Familiarity with project management concepts and tools Knowledge of the crypto and finance industry is a plus Exceptional organisational and time management skills, with the ability to prioritise and execute multiple tasks efficiently and effectively Excellent written and verbal communication skills Strong attention to detail, with the ability to maintain accuracy and precision while working under pressure and meeting deadlines Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint), Gmail, Google Calendar, and Slack. Salesforce experience is a plus Strong interpersonal and teamwork skills to build and maintain relationships with executives, clients, and colleagues Ability to problem-solve proactively, anticipating potential issues, identifying solutions, and making decisions independently as required Capacity to remain composed and handle high-pressure situations calmly and effectively, maintaining a positive attitude and professionalism at all times Basic project management skills to assist with coordinating projects, managing timelines, and tracking progress Job advantages This role offers a fast-paced, dynamic environment and the roles we are hiring for now will shape the future of the organisation Career opportunities for growth and progression An exciting management team to support - ambitious, successful, inspiring Fantastic Office in the City
May 11, 2024
Full time
Our client is an international fast-growing company that is building a global, regulated, and tech-leading digital asset management platform, aimed at providing high-profile clients, intermediaries, and institutional investors with seamless and safe exposure to digital asset-focused investment products. They are expanding their support team and are currently looking for an EA to support their ambitious CEO and Executive team. This position necessitates a combination of secretarial experience and business acumen, with the overarching objective of optimising the CEO and other executives' efficiency. Responsibilities Administrative Support: Provide comprehensive administrative support to the CEO and other executives, including managing calendars, scheduling meetings, and arranging travel itineraries Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, including prioritisation and ensuring timely responses Meeting Coordination: Coordinate meetings and events, including preparing agendas, booking conference rooms, arranging catering or restaurant reservations, and providing other logistical support Office Management: Support the day-to-day operations of the office, including maintaining office supplies, coordinating maintenance and repairs, and managing office vendor relationships Technology Management: Manage office technology and IT systems, including troubleshooting issues, coordinating software updates, and assisting staff with technology-related tasks Project Assistance & Team Support: Provide support on specific projects and initiatives as required. Assist in coordinating cross-functional teams and tracking project timelines Key Skills 10 years of experience as an Executive Assistant or similar role supporting senior executives Fluency in English and Russian Ultra-responsive and willing to be available for out-of-hours support Bachelor's degree in Business Administration, Communications, or related field is a plus Experience in managing multiple calendars and arranging complex travel itineraries Familiarity with project management concepts and tools Knowledge of the crypto and finance industry is a plus Exceptional organisational and time management skills, with the ability to prioritise and execute multiple tasks efficiently and effectively Excellent written and verbal communication skills Strong attention to detail, with the ability to maintain accuracy and precision while working under pressure and meeting deadlines Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint), Gmail, Google Calendar, and Slack. Salesforce experience is a plus Strong interpersonal and teamwork skills to build and maintain relationships with executives, clients, and colleagues Ability to problem-solve proactively, anticipating potential issues, identifying solutions, and making decisions independently as required Capacity to remain composed and handle high-pressure situations calmly and effectively, maintaining a positive attitude and professionalism at all times Basic project management skills to assist with coordinating projects, managing timelines, and tracking progress Job advantages This role offers a fast-paced, dynamic environment and the roles we are hiring for now will shape the future of the organisation Career opportunities for growth and progression An exciting management team to support - ambitious, successful, inspiring Fantastic Office in the City
We are delighted to be working with a successful manufacturing company based in Banbury, who are looking for a Purchasing Administrator to join their friendly team on a full-time basis. The hours of work 8:30 - 16:30 (offering some flexibility around the start and finish times) and is fully office based. As the Purchasing Administrator, you will be supporting the Buyer with administrative tasks, which will include: Responding to customer queries in a professional manner over the phone or via email Ensuring stock levels are maintained to meet business needs Submitting/ inputting quotes and raising purchase orders Ordering goods in a timely manner Liaising with the goods-in team, raising any issues and advising of delays Helping to improve supply chain strategies Ad-hoc administrative duties to support the production team The ideal Purchasing Administrator will be able to provide professional customer service and have confident IT skills including knowledge of Excel. Our client will consider applications from candidates with varied experience, from entry level administrators to experienced purchasing assistants. If you have a can-do attitude and willingness to learn new systems, we'd love to hear from you. Our client provides 25 days holiday + bank holidays, along with free parking, pension scheme and death in service. The salary is flexible, dependant on experience. For more information and to apply, get in touch with our Witney branch or click 'Apply Now' to submit your application. We wish you the best of luck in your job search! If you would like to know how we will store and process your data, please read our GDPR Data Protection Statement on The Recruitment Group website.
May 11, 2024
Full time
We are delighted to be working with a successful manufacturing company based in Banbury, who are looking for a Purchasing Administrator to join their friendly team on a full-time basis. The hours of work 8:30 - 16:30 (offering some flexibility around the start and finish times) and is fully office based. As the Purchasing Administrator, you will be supporting the Buyer with administrative tasks, which will include: Responding to customer queries in a professional manner over the phone or via email Ensuring stock levels are maintained to meet business needs Submitting/ inputting quotes and raising purchase orders Ordering goods in a timely manner Liaising with the goods-in team, raising any issues and advising of delays Helping to improve supply chain strategies Ad-hoc administrative duties to support the production team The ideal Purchasing Administrator will be able to provide professional customer service and have confident IT skills including knowledge of Excel. Our client will consider applications from candidates with varied experience, from entry level administrators to experienced purchasing assistants. If you have a can-do attitude and willingness to learn new systems, we'd love to hear from you. Our client provides 25 days holiday + bank holidays, along with free parking, pension scheme and death in service. The salary is flexible, dependant on experience. For more information and to apply, get in touch with our Witney branch or click 'Apply Now' to submit your application. We wish you the best of luck in your job search! If you would like to know how we will store and process your data, please read our GDPR Data Protection Statement on The Recruitment Group website.
Are you a talented individual seeking an exceptional opportunity within a prominent property development company based in Central London? An exciting role as an Office Assistant awaits you! As the Office Assistant, you'll wear many hats, ensuring the smooth running of the office operations. The diverse range of responsibilities will include: Maintaining the pristine presentation of our office space to reflect our company's high standards. Booking and organising meeting rooms efficiently, ensuring seamless communication between teams. Handling general office admin tasks such as printing, scanning, and binding crucial documents with precision and care. Welcoming guests and clients with warmth and professionalism, managing some reception duties. Assisting in internal event management, orchestrating memorable work parties and seasonal events. Requirements : We're looking for someone with: Previous office admin experience, demonstrating a keen eye for detail and organisation. Proactive attitude: Someone who goes above and beyond to ensure tasks are completed efficiently and effectively is essential If you're ready to embark on an exciting journey of growth and opportunity, we want to hear from you! Apply now and become an essential part of our team. ANGELA MORTIMER PLC ACT AS A RECRUITMENT BUSINESS FOR THIS ROLE - IF YOU ARE ALREADY REGISTERED WITH ANGELA MORTIMER PLEASE CONTACT YOUR CONSULTANT
May 11, 2024
Full time
Are you a talented individual seeking an exceptional opportunity within a prominent property development company based in Central London? An exciting role as an Office Assistant awaits you! As the Office Assistant, you'll wear many hats, ensuring the smooth running of the office operations. The diverse range of responsibilities will include: Maintaining the pristine presentation of our office space to reflect our company's high standards. Booking and organising meeting rooms efficiently, ensuring seamless communication between teams. Handling general office admin tasks such as printing, scanning, and binding crucial documents with precision and care. Welcoming guests and clients with warmth and professionalism, managing some reception duties. Assisting in internal event management, orchestrating memorable work parties and seasonal events. Requirements : We're looking for someone with: Previous office admin experience, demonstrating a keen eye for detail and organisation. Proactive attitude: Someone who goes above and beyond to ensure tasks are completed efficiently and effectively is essential If you're ready to embark on an exciting journey of growth and opportunity, we want to hear from you! Apply now and become an essential part of our team. ANGELA MORTIMER PLC ACT AS A RECRUITMENT BUSINESS FOR THIS ROLE - IF YOU ARE ALREADY REGISTERED WITH ANGELA MORTIMER PLEASE CONTACT YOUR CONSULTANT