Are you an experienced Document Controller? A Rail Contractor is looking for a Document Controller to work across two of their projects! They will be working in the rail team providing support with quality checking and uploading documents, using documental control systems and any general admin needed. If you enjoy working in a Site Office then please apply! The ideal candidate would have strong IT and communication skills and experience within Document Control. This is a perm position based in Central London. Offering 35,000+ salary. Benefits: Ability to grow and develop skills and experience within the company Recruiting for people to work close to home A friendly team Responsibilities: Typing up letters and reports Printing and photocopying Ordering office supplies Liaising with suppliers and contractors Manage workflow of documentation on EDMS systems Asite, EB and Assetwise QA manage all incoming and outgoing documentation and communication Distribution of documents to relevant managers / project teams Editing and amending documents for accuracy and compliance of client procedures Creating reports and trackers on all communication of the project Providing regular training on EDMS systems to internal and external staff Drive and manage all documentation and the flow of information making sure deadlines are met through the project EDMS QA managing all documentation and communication Attend site meetings Preparing, organising and filing information in paper and digital form The ideal candidate will have: Excellent communication skills Strong IT skills in MS Office including Outlook, Excel / Word The ability to multitask and have high attention to detail Experience in the Construction Industry / working on-site would be a bonus! If this role is suited to what you are looking for do not hesitate to apply as we are looking for candidates immediately. Apply to get your career started! Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
May 17, 2024
Full time
Are you an experienced Document Controller? A Rail Contractor is looking for a Document Controller to work across two of their projects! They will be working in the rail team providing support with quality checking and uploading documents, using documental control systems and any general admin needed. If you enjoy working in a Site Office then please apply! The ideal candidate would have strong IT and communication skills and experience within Document Control. This is a perm position based in Central London. Offering 35,000+ salary. Benefits: Ability to grow and develop skills and experience within the company Recruiting for people to work close to home A friendly team Responsibilities: Typing up letters and reports Printing and photocopying Ordering office supplies Liaising with suppliers and contractors Manage workflow of documentation on EDMS systems Asite, EB and Assetwise QA manage all incoming and outgoing documentation and communication Distribution of documents to relevant managers / project teams Editing and amending documents for accuracy and compliance of client procedures Creating reports and trackers on all communication of the project Providing regular training on EDMS systems to internal and external staff Drive and manage all documentation and the flow of information making sure deadlines are met through the project EDMS QA managing all documentation and communication Attend site meetings Preparing, organising and filing information in paper and digital form The ideal candidate will have: Excellent communication skills Strong IT skills in MS Office including Outlook, Excel / Word The ability to multitask and have high attention to detail Experience in the Construction Industry / working on-site would be a bonus! If this role is suited to what you are looking for do not hesitate to apply as we are looking for candidates immediately. Apply to get your career started! Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Job Title: IT Support Administrator Role Duration: Permanent Reporting to: UK Infrastructure Manager Location: Southend-on-Sea We are seeking a dedicated and proactive IT Support Administrator to join our team. As the IT Support Administrator, you will play a crucial role in providing 1st and 2nd line IT support alongside our UK-based team, ensuring smooth operations and high-quality service delivery. Responsibilities: Provide 1st and 2nd line IT support, including desk setups, machine replacements, moves, and changes. Handle the process of raising IT support tickets and efficiently assign them for resolution. Offer remote support to various sites using industry-standard tools, including support for home workers. Provide on-site support at our Southend-on-Sea location and travel to remote sites when necessary. Generate monthly and weekly reports using standard tools for the IT team and internal business reports as required. Assist in IT project work as assigned and adhere to company vision and values. Support all users alongside the UK IT team and Managed Service Providers (MSPs). Maintain core system up-times, manage company assets, and produce IT system and asset reports. Respond promptly to support calls within current SLAs. Skills: Organisational skills with keen attention to detail. Excellent communication skills, both verbal and written, with the ability to present information effectively. Self-motivated with the ability to multitask and work efficiently in a dynamic team environment. Proficient in 1st/2nd line support of current Windows environments. Experience with hosted telephone systems, MS SQL, and Office 365 administration. Languages: English proficiency required. Mobility Requirements: Occasional travel to remote sites within the UK may be required. International travel is rare and limited to visits to other group companies. Other Requirements: Compliance with company policies, maintaining a high standard of customer service, and ensuring the safety and health of all stakeholders. A DBS Enhanced Disclosure is required for all applicants.
May 17, 2024
Full time
Job Title: IT Support Administrator Role Duration: Permanent Reporting to: UK Infrastructure Manager Location: Southend-on-Sea We are seeking a dedicated and proactive IT Support Administrator to join our team. As the IT Support Administrator, you will play a crucial role in providing 1st and 2nd line IT support alongside our UK-based team, ensuring smooth operations and high-quality service delivery. Responsibilities: Provide 1st and 2nd line IT support, including desk setups, machine replacements, moves, and changes. Handle the process of raising IT support tickets and efficiently assign them for resolution. Offer remote support to various sites using industry-standard tools, including support for home workers. Provide on-site support at our Southend-on-Sea location and travel to remote sites when necessary. Generate monthly and weekly reports using standard tools for the IT team and internal business reports as required. Assist in IT project work as assigned and adhere to company vision and values. Support all users alongside the UK IT team and Managed Service Providers (MSPs). Maintain core system up-times, manage company assets, and produce IT system and asset reports. Respond promptly to support calls within current SLAs. Skills: Organisational skills with keen attention to detail. Excellent communication skills, both verbal and written, with the ability to present information effectively. Self-motivated with the ability to multitask and work efficiently in a dynamic team environment. Proficient in 1st/2nd line support of current Windows environments. Experience with hosted telephone systems, MS SQL, and Office 365 administration. Languages: English proficiency required. Mobility Requirements: Occasional travel to remote sites within the UK may be required. International travel is rare and limited to visits to other group companies. Other Requirements: Compliance with company policies, maintaining a high standard of customer service, and ensuring the safety and health of all stakeholders. A DBS Enhanced Disclosure is required for all applicants.
Step into a pivotal role within a dynamic Compliance Team, where your expertise will be instrumental in maintaining the highest standards of regulatory adherence and quality control. This full-time position, nestled in the heart of Chester, offers not just a workplace but a thriving environment where your contributions are valued and rewarded. Imagine a career where each day brings a blend of meticulous oversight and collaborative engagement, all within the standard working hours of 09:00am to 17:30pm. Your diligence will be met with a competitive salary and a suite of benefits designed to enhance your work-life balance and future security. Enjoy five weeks of annual leave, with the potential for more as your tenure grows. Plan for the future with an enhanced pension scheme, safeguard your health with a comprehensive healthcare plan, and benefit from a supported parking scheme, easing your daily commute. As a vital member of the Compliance Team, your role will encompass a variety of responsibilities. You will be entrusted with conducting thorough compliance file reviews, contributing to the annual returns for various Quality and Compliance accreditations, and serving as a liaison with insurers and brokers. Your keen eye for detail will ensure that all complaints, data breaches, and undertakings are meticulously recorded. Collaboration is key, and you will work closely with the Compliance, Training & Support Manager to address AML and Compliance queries, as well as assist with Data Subject Access Requests and other regulatory requirements. Your induction skills will also come into play as you prepare and conduct sessions for new starters, ensuring they are well-versed in compliance protocols. To excel in this role, a background in a fast-paced Compliance department, preferably within a Law Firm, is essential. Your knowledge of AML and Regulatory Compliance should be top-notch, and a compliance or risk qualification is highly desirable. Your confidence, exceptional communication skills, and ability to work both independently and as part of a team will be your greatest assets. If you possess the organisational prowess to manage and prioritise tasks with precision, and the interpersonal skills to build lasting relationships within and outside the firm, this role is your chance to shine. Join a team where your meticulous approach to compliance will be the cornerstone of excellence.
May 17, 2024
Full time
Step into a pivotal role within a dynamic Compliance Team, where your expertise will be instrumental in maintaining the highest standards of regulatory adherence and quality control. This full-time position, nestled in the heart of Chester, offers not just a workplace but a thriving environment where your contributions are valued and rewarded. Imagine a career where each day brings a blend of meticulous oversight and collaborative engagement, all within the standard working hours of 09:00am to 17:30pm. Your diligence will be met with a competitive salary and a suite of benefits designed to enhance your work-life balance and future security. Enjoy five weeks of annual leave, with the potential for more as your tenure grows. Plan for the future with an enhanced pension scheme, safeguard your health with a comprehensive healthcare plan, and benefit from a supported parking scheme, easing your daily commute. As a vital member of the Compliance Team, your role will encompass a variety of responsibilities. You will be entrusted with conducting thorough compliance file reviews, contributing to the annual returns for various Quality and Compliance accreditations, and serving as a liaison with insurers and brokers. Your keen eye for detail will ensure that all complaints, data breaches, and undertakings are meticulously recorded. Collaboration is key, and you will work closely with the Compliance, Training & Support Manager to address AML and Compliance queries, as well as assist with Data Subject Access Requests and other regulatory requirements. Your induction skills will also come into play as you prepare and conduct sessions for new starters, ensuring they are well-versed in compliance protocols. To excel in this role, a background in a fast-paced Compliance department, preferably within a Law Firm, is essential. Your knowledge of AML and Regulatory Compliance should be top-notch, and a compliance or risk qualification is highly desirable. Your confidence, exceptional communication skills, and ability to work both independently and as part of a team will be your greatest assets. If you possess the organisational prowess to manage and prioritise tasks with precision, and the interpersonal skills to build lasting relationships within and outside the firm, this role is your chance to shine. Join a team where your meticulous approach to compliance will be the cornerstone of excellence.
Up to £45,000 plus bonus and benefits Hybrid working available Due to exciting growth and business needs, a fantastic opportunity has arisen to join a boutique wealth management firm in the heart of London, as they seek a high-level support assistant to work directly with the company's Director. We are seeking candidates with experience working within private banking or investment management, who are seeking a dynamic role where they can get involved with a bit of everything! This role will involve areas of EA support, onboarding new clients, assisting with the reconciliations process, managing invoices and payments etc and MUCH MORE. Please note, Italian language skills are highly desirable Duties of the Private Banking Support Assistant to include: All-round administrative skills. This will involve diary management, client liaison, meeting scheduling, preparing briefing packs for client meetings, liaising with stakeholders and much more! Supporting with accounting functions, including quarterly invoices, accounts receivable / payable Supporting and liaising with fund managers. Assisting with reconciliations Efficiently handled all KYC requests and onboarding processes for new clients, service providers, counterparties etc. This will involve handling client documentation, and ensuring this is all stored securely on the company system. Supporting with the firm's compliance activities. Supporting the CEO with any ad hoc projects, including HR and recruitment, people management, event organisation Requirements for the successful candidate to include: Fluent Italian is essential Strong administrative skills are essential (e.g. diary management, scheduling, coordinating itineraries etc) Previous experience working within private banking and/or fund/asset management high desirable Must be seeking a dynamic role where you will be given autonomy over your work. We are seeking someone proactive and hard-working who is happy to get involved with a little bit of everything This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
May 16, 2024
Full time
Up to £45,000 plus bonus and benefits Hybrid working available Due to exciting growth and business needs, a fantastic opportunity has arisen to join a boutique wealth management firm in the heart of London, as they seek a high-level support assistant to work directly with the company's Director. We are seeking candidates with experience working within private banking or investment management, who are seeking a dynamic role where they can get involved with a bit of everything! This role will involve areas of EA support, onboarding new clients, assisting with the reconciliations process, managing invoices and payments etc and MUCH MORE. Please note, Italian language skills are highly desirable Duties of the Private Banking Support Assistant to include: All-round administrative skills. This will involve diary management, client liaison, meeting scheduling, preparing briefing packs for client meetings, liaising with stakeholders and much more! Supporting with accounting functions, including quarterly invoices, accounts receivable / payable Supporting and liaising with fund managers. Assisting with reconciliations Efficiently handled all KYC requests and onboarding processes for new clients, service providers, counterparties etc. This will involve handling client documentation, and ensuring this is all stored securely on the company system. Supporting with the firm's compliance activities. Supporting the CEO with any ad hoc projects, including HR and recruitment, people management, event organisation Requirements for the successful candidate to include: Fluent Italian is essential Strong administrative skills are essential (e.g. diary management, scheduling, coordinating itineraries etc) Previous experience working within private banking and/or fund/asset management high desirable Must be seeking a dynamic role where you will be given autonomy over your work. We are seeking someone proactive and hard-working who is happy to get involved with a little bit of everything This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
Client Services Manager Primus Connect London Area, United Kingdom (Remote-First) A fast-growing Data Consultancy have grown to the point that they have decided to evolve their back-office manager and PMO into a Client Services Manager, to support their Senior Leadership as they continue to grow the business. This will be a key role in the next step of the Consultancies growth as you will be tasked with Back Office improvements, Process Reengineering and Automation, Reports, Resource Planning and standardization into their core operations. You will be a proactive and tenacious individual with high attention to detail and focussed on delivering successful outcomes and exceptional customer experiences. As the Client Services Manager within the Consulting Team, you'll play a pivotal role in managing resources and projects efficiently. Your expertise will ensure clients enjoy successful outcomes and exceptional experiences. This position offers a unique opportunity to influence the evolution of what began as an administrative role into a strategic asset for the company, focusing on process improvement, automation, and effective resource planning. Key Responsibilities: Resource Planning: Manage the onboarding and offboarding process, ensuring resources have everything they need to excel. Maintain a forward demand plan for resources and track utilization rates. Project Governance: Provide oversight for all project initiatives, chair internal delivery management meetings, and facilitate resource allocation to maximize productivity. Project Management: Oversee project setup and closure, ensuring smooth customer onboarding and compliance with contractual agreements. Act as the point of contact for project setup requests, maintaining documentation and implementing a project closure process. Assurance and Reporting: Manage the Resource Planner tool, track risks, run project audits, and ensure accurate reporting and financial management across all projects. Knowledge Management: Standardize templates and manage a repository to ensure consistency in deliverables. Provide training on tools and templates. Financial Management: Oversee invoice processing, chase payments, and manage cost reporting, ensuring efficiency and accuracy in financial operations. Office Management: Support the operational needs of the consultancy, including completing commercial forms and coordinating meeting venues. Ideal Candidate: Proven experience in client services, project management and/or consulting within a data-driven environment. Strong analytical skills with experience in process reengineering and automation. Extremely Proactive with excellent Attention to Detail, Administration and communication skills, capable of fostering strong client and team relationships. Prior experience of Resource Planning Proficient in tools such as Harvest, Power BI, and resource planning software is desirable Agile and adaptable, with a knack for solving complex operational challenges. This role will be remote first with occasional days in London, there are fantastic growth opportunities as you grow with the company as they look to double revenue. The role will be paid at circa 45,000 - 65,000 + a bonus up to 15% depending on experience.
May 16, 2024
Full time
Client Services Manager Primus Connect London Area, United Kingdom (Remote-First) A fast-growing Data Consultancy have grown to the point that they have decided to evolve their back-office manager and PMO into a Client Services Manager, to support their Senior Leadership as they continue to grow the business. This will be a key role in the next step of the Consultancies growth as you will be tasked with Back Office improvements, Process Reengineering and Automation, Reports, Resource Planning and standardization into their core operations. You will be a proactive and tenacious individual with high attention to detail and focussed on delivering successful outcomes and exceptional customer experiences. As the Client Services Manager within the Consulting Team, you'll play a pivotal role in managing resources and projects efficiently. Your expertise will ensure clients enjoy successful outcomes and exceptional experiences. This position offers a unique opportunity to influence the evolution of what began as an administrative role into a strategic asset for the company, focusing on process improvement, automation, and effective resource planning. Key Responsibilities: Resource Planning: Manage the onboarding and offboarding process, ensuring resources have everything they need to excel. Maintain a forward demand plan for resources and track utilization rates. Project Governance: Provide oversight for all project initiatives, chair internal delivery management meetings, and facilitate resource allocation to maximize productivity. Project Management: Oversee project setup and closure, ensuring smooth customer onboarding and compliance with contractual agreements. Act as the point of contact for project setup requests, maintaining documentation and implementing a project closure process. Assurance and Reporting: Manage the Resource Planner tool, track risks, run project audits, and ensure accurate reporting and financial management across all projects. Knowledge Management: Standardize templates and manage a repository to ensure consistency in deliverables. Provide training on tools and templates. Financial Management: Oversee invoice processing, chase payments, and manage cost reporting, ensuring efficiency and accuracy in financial operations. Office Management: Support the operational needs of the consultancy, including completing commercial forms and coordinating meeting venues. Ideal Candidate: Proven experience in client services, project management and/or consulting within a data-driven environment. Strong analytical skills with experience in process reengineering and automation. Extremely Proactive with excellent Attention to Detail, Administration and communication skills, capable of fostering strong client and team relationships. Prior experience of Resource Planning Proficient in tools such as Harvest, Power BI, and resource planning software is desirable Agile and adaptable, with a knack for solving complex operational challenges. This role will be remote first with occasional days in London, there are fantastic growth opportunities as you grow with the company as they look to double revenue. The role will be paid at circa 45,000 - 65,000 + a bonus up to 15% depending on experience.
Compliance Manager - Global Organisation - King s Lynn - £30k-£40k (DoE) - Part Time Considered A global company with offices in King s Lynn, who is a trailblazer in their field of expertise, is looking for a, detail-minded and accurate Compliance Manager to join their team. The Compliance Manager will provide effectively communicate with clients, suppliers and internal employees on the activities relating to industry compliance and regulatory affairs. What s on offer? Our client is offering a competitive salary of £30k-£40k (dependent on experience). They believe their most valuable assets are their people, so they re proud to offer competitive benefits for their employees and their families, which includes medical, dental and eye care, life insurance and more; plus they will consider reduced / part time hours, dependent on the successful candidate. Key responsibilities as the Compliance Manager will include: Ensuring all company procedures are adhered to at all times (i.e. Health & Safety, Employee Handbook, Quality systems, Hygiene and Housekeeping etc) Managing the supplier database to ensure all records, certifications and regulatory affairs information to regularly updated and accurate Managing company information for Environmental activities to ensure compliance with current legislation Maintaining in-house database records Collating data from suppliers and site activities to ascertain carbon footprint and other sustainability information Implementing methods for collating and reporting data from company IT systems to support analysis and produce reports What we re looking for: Previous experience in a similar administration role with a focus on data, procedures and compliance Experience gained in a manufacturing industry is highly beneficial, preferably within the FMCG market Demonstrable experience using databases, analysing data and producing reports Sound knowledge of H&S, environmental and ethical requirements and business practices Highly organised Excellent communication skills with the ability to liaise at all levels Ability to take responsibility for regulatory affairs and compliance A thorough and meticulous nature with an eye for accuracy Full, clean driving licence Interested in this Compliance Manager role? If you are interested in this role and have the experience, skills and attributes required, then we d love to hear from you! Please ensure your CV showcases your capabilities and submit it ASAP, quoting CP - Compliance Manager - Manufacturing / FMCG
May 16, 2024
Full time
Compliance Manager - Global Organisation - King s Lynn - £30k-£40k (DoE) - Part Time Considered A global company with offices in King s Lynn, who is a trailblazer in their field of expertise, is looking for a, detail-minded and accurate Compliance Manager to join their team. The Compliance Manager will provide effectively communicate with clients, suppliers and internal employees on the activities relating to industry compliance and regulatory affairs. What s on offer? Our client is offering a competitive salary of £30k-£40k (dependent on experience). They believe their most valuable assets are their people, so they re proud to offer competitive benefits for their employees and their families, which includes medical, dental and eye care, life insurance and more; plus they will consider reduced / part time hours, dependent on the successful candidate. Key responsibilities as the Compliance Manager will include: Ensuring all company procedures are adhered to at all times (i.e. Health & Safety, Employee Handbook, Quality systems, Hygiene and Housekeeping etc) Managing the supplier database to ensure all records, certifications and regulatory affairs information to regularly updated and accurate Managing company information for Environmental activities to ensure compliance with current legislation Maintaining in-house database records Collating data from suppliers and site activities to ascertain carbon footprint and other sustainability information Implementing methods for collating and reporting data from company IT systems to support analysis and produce reports What we re looking for: Previous experience in a similar administration role with a focus on data, procedures and compliance Experience gained in a manufacturing industry is highly beneficial, preferably within the FMCG market Demonstrable experience using databases, analysing data and producing reports Sound knowledge of H&S, environmental and ethical requirements and business practices Highly organised Excellent communication skills with the ability to liaise at all levels Ability to take responsibility for regulatory affairs and compliance A thorough and meticulous nature with an eye for accuracy Full, clean driving licence Interested in this Compliance Manager role? If you are interested in this role and have the experience, skills and attributes required, then we d love to hear from you! Please ensure your CV showcases your capabilities and submit it ASAP, quoting CP - Compliance Manager - Manufacturing / FMCG
Job Reference: SEC/JM/13-05/1163/3 Job Title: Protective Services Principle Location: Site Based Site Address: Trent House, Station Street, Nottingham Postcode: NG2 3HX Salary: Competitive Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday - 08:30 - 16:30 - 40 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview This role is based at Capital One in Nottingham City Centre and the working hours are Monday to Friday 08:30-16:30 with some out of hours work expected to meet business requirements. Included within this role is remote supervision of frontline security staff at a satellite site in central London where the successful candidate would be expected to visit once per month. Benefits included within this role are use of the free on site gym and a subsidised restaurant. The successful candidate is responsible for the effective and efficient supervision of services which protect client assets and people, at multiple sites, whilst maintaining an exemplary corporate image and delivering top standards of professionalism and customer experience. Service delivery through the application of corporate standards, adherence to procedures and proactive awareness of current and future security risk is the expectation, alongside flexible service delivery which meets or exceeds customer requirements. The role holder is expected to demonstrate a passionate commitment to personal and team performance and development whilst positively assisting with change management and understanding the application prioritisation. Must be a sound communicator able to engage with people at differing levels whilst maintaining technical skills commensurate with the role. The role holder should be trusted and a proactive adviser to the Protective Services Manager. Benefits Wide range of retail discounts Discounted gym membership Join our Cycle to Work scheme Access to CHROMA , our internal colleague-led diversity and inclusion community join a committee or take part in our events Access to internal Mental Health First Aiders Immediate access to Opportunity our internal Learning and Development platform Required professional membership fees paid for Win monthly Superstar Awards Key Responsibilities: 1 - Protective Services Effectively supervise the Protective Services team to deliver client programmes and be conversant with global security and local standards and procedures. Supervise the delivery of the highest standard of access, console, patrol and related guarding services. Supporting the Protective Services Manager to leverage available human and technical resources to maximise the protective shield around Capital One people and assets whilst maintaining exemplary customer experience. Help to deliver flexible, quality, timely and measurable protective services which meet the prevailing risks. Provide effective advice and support the escalation service for the Protective Services team. Respond effectively and, when tasked to do so, investigate security or other incidents within Capital One parameters. Plan for and protect Capital One people and assets when offsite. Create awareness around human and technology solutions which enhance people or asset protection. Manage alongside the Protective Services Manager, all security vendor s delivery of timely and effective maintenance, services and contract deliverables. Support team delivery of local objectives and procedures. 2 Leadership Build a great security brand through business and community relationships, quality customer experience, service flexibility and professionalism. Supervise and develop team members by structure, training, coaching, mentoring and feedback helping to ensure every person is the best they can be in an environment of ownership. Escalating gaps and solutions to the Protective Services Manager. Encourage excellent team morale, recognise success, support change and encourage people to master new skills. Represent the Protective Services Manager and support the maintenance of a Protective Services role cover and succession structure. 3 Life Safety Deliver swift response to live and test evacuation and in evacuation situations in accordance with Life Safety programme procedure. Develop and deliver training and testing for the Protective Services and Life Safety teams and others to skill them to respond to related incidents. Support Global Security to manage counter terrorism preparedness or events, and travel security incidents. 4 Administration and Compliance Deliver timely and accurate reports, testing and documentation to Protective Services Manager Deliver contracted service hours in line with SLA/KPI Administrate the guarding service with the maximum effect for the minimum investment. Manage delivery of performance, testing and KPI outcomes and plan and present occasional performance meetings for Capital One. Support delivery against contract terms, third party, regulatory and compliance requirements. Be aware of, and seek guidance around, new security risks, trends, regulations and standards. Contribute to training exercises. Support unspecified projects, programmes, exercises and duties as required by the Protective Services Manager or Global Security. Hold and maintain professional certification and licences as required. About You: Applicants must have the right to work in the UK Experience in the security or guarding profession with a knowledge of criminal and employment law. Supervisor/managerial experience Excellent Business Planning Skills Confident with excellent written and verbal communication and interpersonal skills. Flexible, honest, reliable, proactive and able to work on their own initiative and as part of a team. Ability to think and act quickly under pressure. IT literate with exceptional customer service skills Holds and Institute of Leadership and Management Level 3 or equivalent. Successful passage of background and reference checks, job related in addition to any mandatory licensing requirements. Seeing, hearing, speaking, and writing clearly, in order to communicate with employees and clients, observe and report incidents, and direct others. Required to be available 24/7 for security related emergency situations. Required adjusting schedule regularly and working hours necessary to meet operational needs. Required ability to handle multiple tasks concurrently. Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing multiple floors of stairs; walking up inclines and on uneven terrain. How to apply If you are interested to joi
May 16, 2024
Full time
Job Reference: SEC/JM/13-05/1163/3 Job Title: Protective Services Principle Location: Site Based Site Address: Trent House, Station Street, Nottingham Postcode: NG2 3HX Salary: Competitive Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday - 08:30 - 16:30 - 40 hours per week Business Overview Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates. Role Overview This role is based at Capital One in Nottingham City Centre and the working hours are Monday to Friday 08:30-16:30 with some out of hours work expected to meet business requirements. Included within this role is remote supervision of frontline security staff at a satellite site in central London where the successful candidate would be expected to visit once per month. Benefits included within this role are use of the free on site gym and a subsidised restaurant. The successful candidate is responsible for the effective and efficient supervision of services which protect client assets and people, at multiple sites, whilst maintaining an exemplary corporate image and delivering top standards of professionalism and customer experience. Service delivery through the application of corporate standards, adherence to procedures and proactive awareness of current and future security risk is the expectation, alongside flexible service delivery which meets or exceeds customer requirements. The role holder is expected to demonstrate a passionate commitment to personal and team performance and development whilst positively assisting with change management and understanding the application prioritisation. Must be a sound communicator able to engage with people at differing levels whilst maintaining technical skills commensurate with the role. The role holder should be trusted and a proactive adviser to the Protective Services Manager. Benefits Wide range of retail discounts Discounted gym membership Join our Cycle to Work scheme Access to CHROMA , our internal colleague-led diversity and inclusion community join a committee or take part in our events Access to internal Mental Health First Aiders Immediate access to Opportunity our internal Learning and Development platform Required professional membership fees paid for Win monthly Superstar Awards Key Responsibilities: 1 - Protective Services Effectively supervise the Protective Services team to deliver client programmes and be conversant with global security and local standards and procedures. Supervise the delivery of the highest standard of access, console, patrol and related guarding services. Supporting the Protective Services Manager to leverage available human and technical resources to maximise the protective shield around Capital One people and assets whilst maintaining exemplary customer experience. Help to deliver flexible, quality, timely and measurable protective services which meet the prevailing risks. Provide effective advice and support the escalation service for the Protective Services team. Respond effectively and, when tasked to do so, investigate security or other incidents within Capital One parameters. Plan for and protect Capital One people and assets when offsite. Create awareness around human and technology solutions which enhance people or asset protection. Manage alongside the Protective Services Manager, all security vendor s delivery of timely and effective maintenance, services and contract deliverables. Support team delivery of local objectives and procedures. 2 Leadership Build a great security brand through business and community relationships, quality customer experience, service flexibility and professionalism. Supervise and develop team members by structure, training, coaching, mentoring and feedback helping to ensure every person is the best they can be in an environment of ownership. Escalating gaps and solutions to the Protective Services Manager. Encourage excellent team morale, recognise success, support change and encourage people to master new skills. Represent the Protective Services Manager and support the maintenance of a Protective Services role cover and succession structure. 3 Life Safety Deliver swift response to live and test evacuation and in evacuation situations in accordance with Life Safety programme procedure. Develop and deliver training and testing for the Protective Services and Life Safety teams and others to skill them to respond to related incidents. Support Global Security to manage counter terrorism preparedness or events, and travel security incidents. 4 Administration and Compliance Deliver timely and accurate reports, testing and documentation to Protective Services Manager Deliver contracted service hours in line with SLA/KPI Administrate the guarding service with the maximum effect for the minimum investment. Manage delivery of performance, testing and KPI outcomes and plan and present occasional performance meetings for Capital One. Support delivery against contract terms, third party, regulatory and compliance requirements. Be aware of, and seek guidance around, new security risks, trends, regulations and standards. Contribute to training exercises. Support unspecified projects, programmes, exercises and duties as required by the Protective Services Manager or Global Security. Hold and maintain professional certification and licences as required. About You: Applicants must have the right to work in the UK Experience in the security or guarding profession with a knowledge of criminal and employment law. Supervisor/managerial experience Excellent Business Planning Skills Confident with excellent written and verbal communication and interpersonal skills. Flexible, honest, reliable, proactive and able to work on their own initiative and as part of a team. Ability to think and act quickly under pressure. IT literate with exceptional customer service skills Holds and Institute of Leadership and Management Level 3 or equivalent. Successful passage of background and reference checks, job related in addition to any mandatory licensing requirements. Seeing, hearing, speaking, and writing clearly, in order to communicate with employees and clients, observe and report incidents, and direct others. Required to be available 24/7 for security related emergency situations. Required adjusting schedule regularly and working hours necessary to meet operational needs. Required ability to handle multiple tasks concurrently. Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing multiple floors of stairs; walking up inclines and on uneven terrain. How to apply If you are interested to joi
Join G4S in Cambridge as a Security Officer and you can enjoy real career progression with a large international company - as the world's leading provider of security solutions, we offer loads of training and support. You'll be in safe hands from our induction and on-site training to regular reviews and welfare checks with our managers. The rate of pay is £12.95 per hour, 60 hours a week. This is a full-time permanent role working Monday to Friday, 7am to 7pm, You must be flexible and available to work on a varied shift pattern when required. Please note you must be over the age of 18 to apply for this role. Your Time at Work As a Security Officer at G4S, you are more than a Security Guard. You'll ensure the safety of our customers staff, their buildings, and assets, whilst providing excellent customer service with a smile. We pride ourselves on delivering excellent customer service in a safe and secure environment. With a keen eye and a brilliant way with people, you could look forward to an interesting role where no two days are the same with exciting career opportunities. Our Perfect Worker Our perfect worker is a confident communicator who is a team player with the drive to always provide a friendly and professional service. Good IT knowledge is also key. All our admin is digital and paperless, so you'll need to be tech savvy enough to use our digital devices. Key duties & responsibilities: Reception: - Deliver quality customer service and cater to the needs of site employees - Oversee the visitor management system and issuing of badges - Support with the receipt of deliveries and adhoc reception tasks Premises Security: - Conduct regular patrols of the building to deter and detect any unauthorized access or suspicious activities. - Monitor alarm systems to promptly respond to security breaches or emergencies. - Protect the customer's property from loss caused by fire, theft, flood and accident. - Report any issues with equipment to the maintenance team for prompt repair or replacement. Emergency Response: - Act as the first responder in case of fire alarms, medical emergencies, or security incidents - Effectively communicate with emergency services and coordinate their response when necessary. - Implement evacuation procedures and act as a fire marshall to assist with evacuations if required. Access Control: - Monitor and control access to sensitive areas within the building according to client's compliance guidelines, ensure all entry points are properly secured. - Oversee the administration of access cards and requests Report Writing: - Maintain detailed and accurate incident reports, including descriptions of events, individuals involved, and actions taken. - Report any safety hazards, equipment malfunctions, or security breaches to the appropriate personnel. - Ensure compliance to clients and company procedures Skills and Competencies: - Effective decision making and judgement - Assertiveness with strong influencing skills - Strong interpersonal skills - building trust and support - Good communication skills - written and oral - Adherence to company policies & operating procedures - Correct application of Assignment Instructions across all duties - Demonstration and application of 'soft' personable skills It is essential that you have security experience and your SIA licence. Please note you must be over the age of 18 to apply for this role. Key Information and Benefits - 5.6 weeks holiday per year, 8 of these will be in lieu of bank holidays (worked or not worked) - Workplace Pension Scheme - Great 4 Savings Employee Discount Scheme - Progression, training and development opportunities Job ref: 1G4S (G228) About Staffline Staffline are working in Partnership with G4S, providing a recruitment solution for security roles. Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change. This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
May 16, 2024
Full time
Join G4S in Cambridge as a Security Officer and you can enjoy real career progression with a large international company - as the world's leading provider of security solutions, we offer loads of training and support. You'll be in safe hands from our induction and on-site training to regular reviews and welfare checks with our managers. The rate of pay is £12.95 per hour, 60 hours a week. This is a full-time permanent role working Monday to Friday, 7am to 7pm, You must be flexible and available to work on a varied shift pattern when required. Please note you must be over the age of 18 to apply for this role. Your Time at Work As a Security Officer at G4S, you are more than a Security Guard. You'll ensure the safety of our customers staff, their buildings, and assets, whilst providing excellent customer service with a smile. We pride ourselves on delivering excellent customer service in a safe and secure environment. With a keen eye and a brilliant way with people, you could look forward to an interesting role where no two days are the same with exciting career opportunities. Our Perfect Worker Our perfect worker is a confident communicator who is a team player with the drive to always provide a friendly and professional service. Good IT knowledge is also key. All our admin is digital and paperless, so you'll need to be tech savvy enough to use our digital devices. Key duties & responsibilities: Reception: - Deliver quality customer service and cater to the needs of site employees - Oversee the visitor management system and issuing of badges - Support with the receipt of deliveries and adhoc reception tasks Premises Security: - Conduct regular patrols of the building to deter and detect any unauthorized access or suspicious activities. - Monitor alarm systems to promptly respond to security breaches or emergencies. - Protect the customer's property from loss caused by fire, theft, flood and accident. - Report any issues with equipment to the maintenance team for prompt repair or replacement. Emergency Response: - Act as the first responder in case of fire alarms, medical emergencies, or security incidents - Effectively communicate with emergency services and coordinate their response when necessary. - Implement evacuation procedures and act as a fire marshall to assist with evacuations if required. Access Control: - Monitor and control access to sensitive areas within the building according to client's compliance guidelines, ensure all entry points are properly secured. - Oversee the administration of access cards and requests Report Writing: - Maintain detailed and accurate incident reports, including descriptions of events, individuals involved, and actions taken. - Report any safety hazards, equipment malfunctions, or security breaches to the appropriate personnel. - Ensure compliance to clients and company procedures Skills and Competencies: - Effective decision making and judgement - Assertiveness with strong influencing skills - Strong interpersonal skills - building trust and support - Good communication skills - written and oral - Adherence to company policies & operating procedures - Correct application of Assignment Instructions across all duties - Demonstration and application of 'soft' personable skills It is essential that you have security experience and your SIA licence. Please note you must be over the age of 18 to apply for this role. Key Information and Benefits - 5.6 weeks holiday per year, 8 of these will be in lieu of bank holidays (worked or not worked) - Workplace Pension Scheme - Great 4 Savings Employee Discount Scheme - Progression, training and development opportunities Job ref: 1G4S (G228) About Staffline Staffline are working in Partnership with G4S, providing a recruitment solution for security roles. Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change. This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
Type of role: Full time, permanentAnnual Salary:£28,000 to £31,000 (depending on location and relevant experience)Holidays:25 days per year and up to 5 discretionary efficiency daysLocation: London, Victoria or Manchester AncoatsWorking Hours & Pattern: 40 hours per week. Monday to Friday, 9am to 5pm (flexible)Start date: As soon as practicableWelcome to Ada!We are the National College for Digital Skills, established in 2016 as the first new Further Education College in England since 1993. Our mission is: to educate and empower the next generation of diverse digital talent, and our values of Rigour, Resilience, Creativity, Curiosity and Collaboration sit at the heart of what we do and how we go about our work. We seek to harness tech as a positive tool for social mobility and improve the gender and ethnic diversity of the tech workforce.We are a small, specialist college with c.500 students and apprentices on roll at present but with plans now well underway to grow to 850+ learners by December 2025 across our two fantastic new city centre hub campuses in London (Pimlico) and Manchester (Ancoats).We stand apart from other Colleges due to:The quality of teaching, learning and assessment of computer science and related subjectsOur fantastic progression outcomes for our learnersThe breadth and depth of our industry partnershipsOur focus on outreach and learner diversity, especially those from more disadvantaged backgroundsOur high support, high expectations culture for staff and learnersWe received 'Good', with Outstanding features, in our first Ofsted inspection in October 2018 and again in March 2023.Job PurposeThe post holder will work cross-functionally to provide front-line administrative and transactional systems support to the People team and the Finance team. Within the HR/People elements of the role, the focus will be on day-to-day systems and process queries, recruitment, HR system support to Ada's staff, compliance and general HR administration. This will require the post holder to have strong communication skills, strong attention to detail, and have the ability to manage and prioritise their workload.To be successful in the role the post holder will:Have excellent organisation skills with the ability to structure processes and set up efficient systems to support Ada's continued growth;Be consistent and accurate and have a keen eye for detail;Have experience in and be committed to following careful procedures to protect the sensitive personal data involved in this role;Have excellent numerical skills and good knowledge of Excel;Learn quickly, be adaptable, flexible and able to work in the ever-changing context of a growing organisation;Be able to take the initiative and demonstrate a creative problem-solving approach;Have well-developed interpersonal skills, working well independently and as part of a small team, and collaborating well with colleagues in person and remotely.Role Responsibilities:Finance Support: 60%Support the Assistant Finance Manager in updating the Purchase Ledger:Ensure that purchase requisitions are received and processed on the accounting system in a timely manner,Ensure that all expenditure is recorded against the relevant nominal code and cost account, and that the correct VAT code is used,Ensure all suppliers' invoices are attached to purchase requisitions on ApprovalMaxPrepare mid and end of the month BACS payment run and ensure that suppliers are paid within payment terms,Receive and check all statements from suppliers,Investigate and action any issues that arise with regards to creditors,Regular review and maintenance of the outstanding purchase order and goods received notes report,Support the Assistant Finance Manager in updating the Sales ledger:Ensure that all income is recorded against the relevant nominal code and cost account and that the correct VAT code is used,Ensure that all requests for sales invoices are processed and sent to debtors promptly,Ensure that all requests for sales invoices are monitored and chased so that the prompt payment is receivedPetty Cash:Ensure that the disbursement of the funds, keeping records of those disbursements and requesting replenishment of the fund is done accordingly to the Petty Cash Policy;Ensure that the reconciliation of the business petty cash transactions is done on the bi-weekly basis in the Xero finance system.Other finance duties:Support Assistant Finance Manager in preparation of the pay runs;Monitoring finance account inbox and dealing with staff, students and supplier queries to ensure they are quickly and properly resolved;Support staff in following the financial policies and procedures, such as: filling out charge card tracker, purchase orders, setting up new supplier;Support the Finance team in setting up a Fixed Asset Register and making sure it is kept up to date on a regular basis;Support the Finance Team with any other queries that may arise.HR Support:RecruitmentTo work with the HR Manager to draft adverts for posts being advertised, ensuring that they are well-written and engaging.To obtain quotes for advertising on various job boards and recruitment media channels in a timely and accurate fashion ensuring the best possible exposure for vacanciesTo coordinate interview/selection logistics including room bookings, diary management, scheduling and preparation of relevant materials and sending invites to candidatesTo support the HR Manager with the administration processes around onboarding and offboarding of staff including consultants, mentors, volunteers and governors.Inbox Management & Staff queriesTo manage the recruitment inbox, responding to candidate and hiring manager queries in a timely mannerTo work with the HR Manager to manage the HR inbox, responding to staff enquiries in a timely manner recognising that some correspondence will be highly confidential and/or sensitive in nature.Systems & ComplianceTo be the main point of contact for all HR system queries and to action all first-level system transactions, escalating more complex transactions to the Head of People & Talent or the HR Manager.To send out reference requests for all shortlisted candidates, chasing responses and passing on to the relevant line managerTo maintain spreadsheets and trackers to ensure all relevant HR information is collected and collated (eg vacancies, DBS and other pre-employment checks, probationary periods, performance management, exit interviews.)To create and maintain electronic copies of personnel filesTo support with the updating of the Single Central Record for all staff, volunteers, consultants, agency workers and governorsUnder the direction of the Head of People, issue relevant letters to staff in relation to Employee Relations (ER) matters ensuring that timelines are strictly followed, meetings arranged, notes/minutes taken and all paperwork, including checklists, is fully completed.To support the People team with all HR policies, processes and projects as required.General AdministrationTo provide accurate data for Education and Skills Funding Agency (ESFA) in monthly data returns,Liaising with CIVICA support team to seek advice on better use of MIS (REMS),Acquire data from primary and secondary sources and update database system REMS,Keeping up to date with the latest ESFA funding rules and regulations.Additional duties:Undertake confidential shredding and filling,Coordination Support for the Finance or People/HR elements of staff on-site eventsPerson SpecificationPrevious Officer/Administrator experience and used to working with limited supervision ideally in a Human Resources field.Ability to undertake administrative tasks and development of effective office systems and proceduresAbility to use information technology for,word processing, spreadsheets and databases and excellent typing skillsAbility to pick up new applications and software quicklyAbility to work under pressure in a constantly changing and demanding environmentExcellent written communication skillsExcellent communication and interpersonal skillsExcellent organisational and time management skillsA good understanding of equal opportunities issues as they affect our stakeholdersStrong stakeholder management, working with individuals across an organisationAligned with the values of the College in their approach to their work.Perform duties with the highest level of confidentiality and have a strong sense of integrityOther Requirements:Passion for working with young people and adults to help improve their life chancesA commitment to on-going personal developmentA willingness to work flexibly and where necessary outside of normal working hoursSuitable to work with young people and vulnerable adults in accordance with Government guidelines for safeguarding.Variation to this Job DescriptionThis is a description of the job as it is at present, and is current at date of issue. The duties and responsibilities described above are not exhaustive and additional assignments, duties or responsibilities may be required of this position. The job description will be reviewed and updated as necessary to ensure that appropriate revisions are incorporated, and that it relates to the job to be performed.SafeguardingWe are committed to safeguarding and promoting the welfare of students and young people and we expect all staff to share this commitment. Any job offer will be conditional on various, appropriate, pre-employment checks including a satisfactory Enhanced Disclosure & Barring Service (DBS) check and Barred List Check, having the legal right to work in the UK and having satisfactory overseas criminal records checks, if deemed necessary, and supportive references.Equal opportunitiesAda. National College for Digital Skills recognises that equality of opportunity and the recognition and promotion of diversity are integral to its strengths . click apply for full job details
May 16, 2024
Full time
Type of role: Full time, permanentAnnual Salary:£28,000 to £31,000 (depending on location and relevant experience)Holidays:25 days per year and up to 5 discretionary efficiency daysLocation: London, Victoria or Manchester AncoatsWorking Hours & Pattern: 40 hours per week. Monday to Friday, 9am to 5pm (flexible)Start date: As soon as practicableWelcome to Ada!We are the National College for Digital Skills, established in 2016 as the first new Further Education College in England since 1993. Our mission is: to educate and empower the next generation of diverse digital talent, and our values of Rigour, Resilience, Creativity, Curiosity and Collaboration sit at the heart of what we do and how we go about our work. We seek to harness tech as a positive tool for social mobility and improve the gender and ethnic diversity of the tech workforce.We are a small, specialist college with c.500 students and apprentices on roll at present but with plans now well underway to grow to 850+ learners by December 2025 across our two fantastic new city centre hub campuses in London (Pimlico) and Manchester (Ancoats).We stand apart from other Colleges due to:The quality of teaching, learning and assessment of computer science and related subjectsOur fantastic progression outcomes for our learnersThe breadth and depth of our industry partnershipsOur focus on outreach and learner diversity, especially those from more disadvantaged backgroundsOur high support, high expectations culture for staff and learnersWe received 'Good', with Outstanding features, in our first Ofsted inspection in October 2018 and again in March 2023.Job PurposeThe post holder will work cross-functionally to provide front-line administrative and transactional systems support to the People team and the Finance team. Within the HR/People elements of the role, the focus will be on day-to-day systems and process queries, recruitment, HR system support to Ada's staff, compliance and general HR administration. This will require the post holder to have strong communication skills, strong attention to detail, and have the ability to manage and prioritise their workload.To be successful in the role the post holder will:Have excellent organisation skills with the ability to structure processes and set up efficient systems to support Ada's continued growth;Be consistent and accurate and have a keen eye for detail;Have experience in and be committed to following careful procedures to protect the sensitive personal data involved in this role;Have excellent numerical skills and good knowledge of Excel;Learn quickly, be adaptable, flexible and able to work in the ever-changing context of a growing organisation;Be able to take the initiative and demonstrate a creative problem-solving approach;Have well-developed interpersonal skills, working well independently and as part of a small team, and collaborating well with colleagues in person and remotely.Role Responsibilities:Finance Support: 60%Support the Assistant Finance Manager in updating the Purchase Ledger:Ensure that purchase requisitions are received and processed on the accounting system in a timely manner,Ensure that all expenditure is recorded against the relevant nominal code and cost account, and that the correct VAT code is used,Ensure all suppliers' invoices are attached to purchase requisitions on ApprovalMaxPrepare mid and end of the month BACS payment run and ensure that suppliers are paid within payment terms,Receive and check all statements from suppliers,Investigate and action any issues that arise with regards to creditors,Regular review and maintenance of the outstanding purchase order and goods received notes report,Support the Assistant Finance Manager in updating the Sales ledger:Ensure that all income is recorded against the relevant nominal code and cost account and that the correct VAT code is used,Ensure that all requests for sales invoices are processed and sent to debtors promptly,Ensure that all requests for sales invoices are monitored and chased so that the prompt payment is receivedPetty Cash:Ensure that the disbursement of the funds, keeping records of those disbursements and requesting replenishment of the fund is done accordingly to the Petty Cash Policy;Ensure that the reconciliation of the business petty cash transactions is done on the bi-weekly basis in the Xero finance system.Other finance duties:Support Assistant Finance Manager in preparation of the pay runs;Monitoring finance account inbox and dealing with staff, students and supplier queries to ensure they are quickly and properly resolved;Support staff in following the financial policies and procedures, such as: filling out charge card tracker, purchase orders, setting up new supplier;Support the Finance team in setting up a Fixed Asset Register and making sure it is kept up to date on a regular basis;Support the Finance Team with any other queries that may arise.HR Support:RecruitmentTo work with the HR Manager to draft adverts for posts being advertised, ensuring that they are well-written and engaging.To obtain quotes for advertising on various job boards and recruitment media channels in a timely and accurate fashion ensuring the best possible exposure for vacanciesTo coordinate interview/selection logistics including room bookings, diary management, scheduling and preparation of relevant materials and sending invites to candidatesTo support the HR Manager with the administration processes around onboarding and offboarding of staff including consultants, mentors, volunteers and governors.Inbox Management & Staff queriesTo manage the recruitment inbox, responding to candidate and hiring manager queries in a timely mannerTo work with the HR Manager to manage the HR inbox, responding to staff enquiries in a timely manner recognising that some correspondence will be highly confidential and/or sensitive in nature.Systems & ComplianceTo be the main point of contact for all HR system queries and to action all first-level system transactions, escalating more complex transactions to the Head of People & Talent or the HR Manager.To send out reference requests for all shortlisted candidates, chasing responses and passing on to the relevant line managerTo maintain spreadsheets and trackers to ensure all relevant HR information is collected and collated (eg vacancies, DBS and other pre-employment checks, probationary periods, performance management, exit interviews.)To create and maintain electronic copies of personnel filesTo support with the updating of the Single Central Record for all staff, volunteers, consultants, agency workers and governorsUnder the direction of the Head of People, issue relevant letters to staff in relation to Employee Relations (ER) matters ensuring that timelines are strictly followed, meetings arranged, notes/minutes taken and all paperwork, including checklists, is fully completed.To support the People team with all HR policies, processes and projects as required.General AdministrationTo provide accurate data for Education and Skills Funding Agency (ESFA) in monthly data returns,Liaising with CIVICA support team to seek advice on better use of MIS (REMS),Acquire data from primary and secondary sources and update database system REMS,Keeping up to date with the latest ESFA funding rules and regulations.Additional duties:Undertake confidential shredding and filling,Coordination Support for the Finance or People/HR elements of staff on-site eventsPerson SpecificationPrevious Officer/Administrator experience and used to working with limited supervision ideally in a Human Resources field.Ability to undertake administrative tasks and development of effective office systems and proceduresAbility to use information technology for,word processing, spreadsheets and databases and excellent typing skillsAbility to pick up new applications and software quicklyAbility to work under pressure in a constantly changing and demanding environmentExcellent written communication skillsExcellent communication and interpersonal skillsExcellent organisational and time management skillsA good understanding of equal opportunities issues as they affect our stakeholdersStrong stakeholder management, working with individuals across an organisationAligned with the values of the College in their approach to their work.Perform duties with the highest level of confidentiality and have a strong sense of integrityOther Requirements:Passion for working with young people and adults to help improve their life chancesA commitment to on-going personal developmentA willingness to work flexibly and where necessary outside of normal working hoursSuitable to work with young people and vulnerable adults in accordance with Government guidelines for safeguarding.Variation to this Job DescriptionThis is a description of the job as it is at present, and is current at date of issue. The duties and responsibilities described above are not exhaustive and additional assignments, duties or responsibilities may be required of this position. The job description will be reviewed and updated as necessary to ensure that appropriate revisions are incorporated, and that it relates to the job to be performed.SafeguardingWe are committed to safeguarding and promoting the welfare of students and young people and we expect all staff to share this commitment. Any job offer will be conditional on various, appropriate, pre-employment checks including a satisfactory Enhanced Disclosure & Barring Service (DBS) check and Barred List Check, having the legal right to work in the UK and having satisfactory overseas criminal records checks, if deemed necessary, and supportive references.Equal opportunitiesAda. National College for Digital Skills recognises that equality of opportunity and the recognition and promotion of diversity are integral to its strengths . click apply for full job details
Works Project Support Officer - Facilities Management Hyde Park, London (with significant travel to all parks) About Us The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James's Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year.We are now looking for a Works Project Support Officer to join us on a permanent, full-time basis. The Benefits - Salary of TBA- 26 days' annual leave plus public holidays, increasing to 29 days after 3 years' service- Pension scheme (3% employee contribution; up to 10% employer contribution)- Hybrid/agile working options- Private medical insurance and healthcare cash plan- Employee assistance programme and access to mental health first aiders- Learning and development opportunities- Cycle to work scheme- Offices in a beautiful locationThis is an excellent opportunity for an administrative support professional with facilities and contract management experience to join our prestigious organisation.In this engaging role, you'll have the chance to support us as we maintain the beautiful and historical buildings and structures that make the Royal Parks so unique, for millions to enjoy.Not only will you be working in some of the capital's most renowned green spaces, but you'll be supported to grow and excel in your role with an outstanding range of benefits, great perks and plenty of training and development opportunities. The Role As a Works Project Support Officer, you will support the day-to-day management and maintenance of the Park Assets with a focus on assisting with the delivery of minor works and projects.Managing the administration of works, you'll prepare and co-ordinate project documentation, organise diaries and works meetings, take minutes and produce progress reports, action logs and check on the O&Ms.Acting as the office manager, you'll ensure we have all the resources we need, respond to enquiries, field requests and support staff inductions.You'll also liaise with teams to ensure maintenance or conservation-based projects are delivered to the highest possible standards.Additionally, you will:- Manage finances for works- Create and publish financial reports- Manage the Works asset database and the Works filing system About You To be considered as a Works Project Support Officer, you will need:- Experience of providing administrative support within a busy office- Facilities management and contract management experience- Experience of CAFM systems, finance software and forward maintenance planning- Experience of statutory compliance and regulatory requirements related to project management- An understanding and awareness of health & safety legislation- Excellent communication, interpersonal and negotiation skills- A methodical approach to work with a high level of organisational skills- Proficiency in IT and ExcelOther organisations may call this role Project Support Officer, Project Officer, Assistant Project Support Officer, or Workplace Project Officer.We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an "Accessibility Tools" button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion.So, if you are interested in this unique opportunity as a Works Project Support Officer, please apply via the button shown. Successful candidates will be appointed on merit.
May 16, 2024
Full time
Works Project Support Officer - Facilities Management Hyde Park, London (with significant travel to all parks) About Us The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James's Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year.We are now looking for a Works Project Support Officer to join us on a permanent, full-time basis. The Benefits - Salary of TBA- 26 days' annual leave plus public holidays, increasing to 29 days after 3 years' service- Pension scheme (3% employee contribution; up to 10% employer contribution)- Hybrid/agile working options- Private medical insurance and healthcare cash plan- Employee assistance programme and access to mental health first aiders- Learning and development opportunities- Cycle to work scheme- Offices in a beautiful locationThis is an excellent opportunity for an administrative support professional with facilities and contract management experience to join our prestigious organisation.In this engaging role, you'll have the chance to support us as we maintain the beautiful and historical buildings and structures that make the Royal Parks so unique, for millions to enjoy.Not only will you be working in some of the capital's most renowned green spaces, but you'll be supported to grow and excel in your role with an outstanding range of benefits, great perks and plenty of training and development opportunities. The Role As a Works Project Support Officer, you will support the day-to-day management and maintenance of the Park Assets with a focus on assisting with the delivery of minor works and projects.Managing the administration of works, you'll prepare and co-ordinate project documentation, organise diaries and works meetings, take minutes and produce progress reports, action logs and check on the O&Ms.Acting as the office manager, you'll ensure we have all the resources we need, respond to enquiries, field requests and support staff inductions.You'll also liaise with teams to ensure maintenance or conservation-based projects are delivered to the highest possible standards.Additionally, you will:- Manage finances for works- Create and publish financial reports- Manage the Works asset database and the Works filing system About You To be considered as a Works Project Support Officer, you will need:- Experience of providing administrative support within a busy office- Facilities management and contract management experience- Experience of CAFM systems, finance software and forward maintenance planning- Experience of statutory compliance and regulatory requirements related to project management- An understanding and awareness of health & safety legislation- Excellent communication, interpersonal and negotiation skills- A methodical approach to work with a high level of organisational skills- Proficiency in IT and ExcelOther organisations may call this role Project Support Officer, Project Officer, Assistant Project Support Officer, or Workplace Project Officer.We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an "Accessibility Tools" button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion.So, if you are interested in this unique opportunity as a Works Project Support Officer, please apply via the button shown. Successful candidates will be appointed on merit.
As Senior Legal Counsel at Fnatic, you will be a key point of contact for the business and lead on day-to-day activity for our Legal team. In doing so, you will bring to life Fnatic's performance brand and 'digital first' philosophy as it applies to the delivery of world-class legal services, for a business operating at the cutting edge of sports, entertainment and technology. You will work on a wide variety of commercial and risk management matters, including sponsorship, regulatory (particularly consumer and data protection), intellectual property, employment, procurement and professional gaming contracts (for players and coaches), investor relations and corporate governance - with assistance from outside counsel, where necessary. You'll report to our General Counsel and will assist in supporting two Trainee Counsels in the team. Your mission is to: Support the General Counsel in managing legal and regulatory matters across the Fnatic group of companies Draft, review and negotiate legal documentation and contracts in the various areas of our business, such as professional gaming, sponsorship, procurement and marketing Identify and report on areas of risk, and take appropriate action to proactively mitigate risk in collaboration with accountable team members and senior stakeholders, including establishment and management of internal processes to support business governance and compliance Partner with business stakeholders (including developers, tournament organisers, governments and other regulatory bodies) to understand needs and objectives Constructively support the right mind-set and educate stakeholders on the relevance of legal matters Assist with investor relations projects, such as negotiation of investment documentation, management of cap table (via Capdesk) and employee option schemes Support the General Counsel to manage team members in accordance with our internal development frameworks, and build in-house counsel expertise which maps against Fnatic's strategic plans Support external Company Secretary with corporate governance duties and Companies House administration Support with management of intellectual property assets, in connection with external advisors Assist in the management of litigation matters when they arise Advise on corporate communications, reputation management and confidentiality matters Lead on ad-hoc Legal projects as defined by your manager We're looking for: Ideally c.7 years' PQE (but we will consider all applicants with relevant expertise) Previous in-house experience in sports, entertainment or technology. It is not essential that you are a gamer or that you have an in-depth knowledge of esports A willingness to learn Someone with a passion for levelling themselves up as well as the people around them A track record of sustained delivery in a fast-paced working environment An innovative approach to problem-solving and a delivery mindset An understanding of the needs and expectations of progressive in-house teams What we have to offer: The chance to learn from an ambitious and super creative team, and enjoy the buzz of our fast-paced business Hybrid onsite/remote work policy Private medical insurance (Vitality) Employee Assistance Programme (Health Assured) Enhanced parental leave policy Eyecare vouchers Cycle to work scheme Self-development book requests for the Fnatic Library Fnatic shop staff discount Fruit, drinks and snacks available daily in the office Regular lunch clubs, office drinks and other social activities Diversity, Equity & Inclusion: At Fnatic, we believe that a diverse mix of voices leads to better discussions, decisions, and outcomes for everyone. We strive to recruit and nurture an inclusive workforce who feel empowered every day to forge the future as part of the Black and Orange family. We know that applying for jobs can be daunting - but be assured that at Fnatic: - Who you are, and how you identify has no impact on our selection process - We understand no candidate will tick 100% of what our job descriptions are seeking, so if you're missing a point here or there, we still want to hear from you - We're happy to consider reasonable adjustments where needed to fully participate in Fnatic's recruitment experience - just let us know. About us Fnatic is a global esports performance brand headquartered in London, laser-focused on seeking out, levelling up and amplifying gamers and creators. Our history is unparalleled. Founded in 2004, we are the most successful esports brand of the last decade, winning more than 200 championships across 30 different games. Today, driven by our ability to advance esports performance, Fnatic is the channel through which the most forward-thinking brands communicate with young people. We deliver industry-leading content, experiences and activations globally with bases in Berlin, Belgrade, Tokyo among others. Our pros and creators generate hundreds of millions of watch hours, showcasing our global partners to an audience of millions of fans across our social platforms. Forging the future is in our DNA. We pioneered the intersection of street culture and esports with merch collaborations, and continue to lead the industry with the quality of our pro wear and fan apparel. After launching in 2016, our award-winning esports equipment (comprising mice, keyboards, headsets and pads) has sold to hundreds of thousands of gaming enthusiasts who want to play better. Gaming is the place where music, fashion, sport and technology come together, and Fnatic is leading the charge.
May 15, 2024
Full time
As Senior Legal Counsel at Fnatic, you will be a key point of contact for the business and lead on day-to-day activity for our Legal team. In doing so, you will bring to life Fnatic's performance brand and 'digital first' philosophy as it applies to the delivery of world-class legal services, for a business operating at the cutting edge of sports, entertainment and technology. You will work on a wide variety of commercial and risk management matters, including sponsorship, regulatory (particularly consumer and data protection), intellectual property, employment, procurement and professional gaming contracts (for players and coaches), investor relations and corporate governance - with assistance from outside counsel, where necessary. You'll report to our General Counsel and will assist in supporting two Trainee Counsels in the team. Your mission is to: Support the General Counsel in managing legal and regulatory matters across the Fnatic group of companies Draft, review and negotiate legal documentation and contracts in the various areas of our business, such as professional gaming, sponsorship, procurement and marketing Identify and report on areas of risk, and take appropriate action to proactively mitigate risk in collaboration with accountable team members and senior stakeholders, including establishment and management of internal processes to support business governance and compliance Partner with business stakeholders (including developers, tournament organisers, governments and other regulatory bodies) to understand needs and objectives Constructively support the right mind-set and educate stakeholders on the relevance of legal matters Assist with investor relations projects, such as negotiation of investment documentation, management of cap table (via Capdesk) and employee option schemes Support the General Counsel to manage team members in accordance with our internal development frameworks, and build in-house counsel expertise which maps against Fnatic's strategic plans Support external Company Secretary with corporate governance duties and Companies House administration Support with management of intellectual property assets, in connection with external advisors Assist in the management of litigation matters when they arise Advise on corporate communications, reputation management and confidentiality matters Lead on ad-hoc Legal projects as defined by your manager We're looking for: Ideally c.7 years' PQE (but we will consider all applicants with relevant expertise) Previous in-house experience in sports, entertainment or technology. It is not essential that you are a gamer or that you have an in-depth knowledge of esports A willingness to learn Someone with a passion for levelling themselves up as well as the people around them A track record of sustained delivery in a fast-paced working environment An innovative approach to problem-solving and a delivery mindset An understanding of the needs and expectations of progressive in-house teams What we have to offer: The chance to learn from an ambitious and super creative team, and enjoy the buzz of our fast-paced business Hybrid onsite/remote work policy Private medical insurance (Vitality) Employee Assistance Programme (Health Assured) Enhanced parental leave policy Eyecare vouchers Cycle to work scheme Self-development book requests for the Fnatic Library Fnatic shop staff discount Fruit, drinks and snacks available daily in the office Regular lunch clubs, office drinks and other social activities Diversity, Equity & Inclusion: At Fnatic, we believe that a diverse mix of voices leads to better discussions, decisions, and outcomes for everyone. We strive to recruit and nurture an inclusive workforce who feel empowered every day to forge the future as part of the Black and Orange family. We know that applying for jobs can be daunting - but be assured that at Fnatic: - Who you are, and how you identify has no impact on our selection process - We understand no candidate will tick 100% of what our job descriptions are seeking, so if you're missing a point here or there, we still want to hear from you - We're happy to consider reasonable adjustments where needed to fully participate in Fnatic's recruitment experience - just let us know. About us Fnatic is a global esports performance brand headquartered in London, laser-focused on seeking out, levelling up and amplifying gamers and creators. Our history is unparalleled. Founded in 2004, we are the most successful esports brand of the last decade, winning more than 200 championships across 30 different games. Today, driven by our ability to advance esports performance, Fnatic is the channel through which the most forward-thinking brands communicate with young people. We deliver industry-leading content, experiences and activations globally with bases in Berlin, Belgrade, Tokyo among others. Our pros and creators generate hundreds of millions of watch hours, showcasing our global partners to an audience of millions of fans across our social platforms. Forging the future is in our DNA. We pioneered the intersection of street culture and esports with merch collaborations, and continue to lead the industry with the quality of our pro wear and fan apparel. After launching in 2016, our award-winning esports equipment (comprising mice, keyboards, headsets and pads) has sold to hundreds of thousands of gaming enthusiasts who want to play better. Gaming is the place where music, fashion, sport and technology come together, and Fnatic is leading the charge.
Career Stream: Manager Career Level: Manager Level 4 Department: Global Democracy Programs Location: London, United Kingdom Workspace Designation: Remote Hours: Full-Time Term: Fixed-Term (48 Months) Line Manager: Director, GD Programs Direct reports: Program Team (TBD) Salary: £65,200 - £84,800 GENERAL FUNCTION Internews seeks an experienced Project Director for a four-year European Commission (EC)-funded project to advance the global response to increasing the resilience of at-risk independent media. The Project Director will lead and manage a consortium of four international NGO and academic implementing partners, overseeing and coordinating the design and implementation of a diverse portfolio of activities in multiple countries worldwide, as well as project monitoring and evaluation and a robust learning agenda. Strong skills in project financial management and communications are required. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Lead the Inception Phase of the project, working closely with consortium members, the EC, and other awardees to finalize target country selection, select research initiatives, draft the project workplan and monitoring and evaluation plan, and determine country-based activities. Serve as Internews' primary point of contact with the European Commission, establishing and managing strong partnerships and dialogue with EC representatives in Brussels as well as country-level delegations. Effectively manage the project consortium, ensuring transparent communication processes and protocols. Pro-actively coordinate activity design and management with Internews Regional and Thematic Directors who manage Internews programming in key geographic regions and technical areas. Provide strategic, operational and representational assistance to ensure that activities are meeting their goals and targets, recommending program adjustments when necessary to keep the project on track; Regularly travel to London and Brussels, as well as target countries, for project and donor management purposes; Cultivate and strengthen relationships with local partner organizations and ensure that implementation is responsive to the needs of partners and beneficiaries; Track and report project progress and activities monthly against work plans; Oversee program monitoring and evaluation to ensure effective implementation and to measure activity impact; Working with the Monitoring and Evaluations specialist and team, ensure a robust learning agenda and deliver a learning symposium at project's end with the consortium and EC. Maintain a thorough knowledge of key issues affecting independent media (print, broadcast, digital), and a general understanding of the challenges and opportunities facing independent media globally; Ensure the project is in compliance with all grant and cooperative agreement rules, requirements and regulations as well as with Internews internal policies and procedures; Serve as the primary budget authority over the project, responsible for ensuring all costs charged to the project are allowable, reasonable and correctly allocated; Accept fiduciary responsibility for all funds advanced for the purpose of the project; Understanding of and demonstrated commitment to upholding Internews' Core Values. SUPERVISORY RESPONSIBILITIES Manage and oversee all project staff.Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems. QUALIFICATIONS At least 10 years of experience in media and program development, including senior-level management of personnel and financial administration; Donor grant management experience with EU funding and wider donor experience is essential; Professional experience in the media sector is an asset; experience managing assistance programs supporting media and/or civil society required. Experience as a manager or trainer with professional capacity-building programs for journalists and media outlets an asset. Demonstrated knowledge and experience in some or all of the following areas:traditional, digital, and social media; media and internet law and policy; information disorders/ disinformation; and/or sustainability models for media ; Excellent soft skills, including diplomacy, interpersonal and communication skills, with a problem-solving attitude and as a self-starter who works both independently and as a collaborative team player; Willingness to travel regularly to London and Brussels, as well as target country visits; Additional language skills are a plus; University degree or equivalent experience. Vacancy Timeframe: Deadline for applications: 09 May 2024 - MISCELLANEOUS: Candidates must submit a succinct cover letter of no more than 2 pages explaining how they satisfy the requirements of the role, and a CV highlighting relevant experience. Successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position. This position will be located in the United Kingdom and therefore a successful applicant must both be present in the UK for the duration of the assignment and be able to demonstrate their Right to Work in the UK in order to commence employment.
May 15, 2024
Full time
Career Stream: Manager Career Level: Manager Level 4 Department: Global Democracy Programs Location: London, United Kingdom Workspace Designation: Remote Hours: Full-Time Term: Fixed-Term (48 Months) Line Manager: Director, GD Programs Direct reports: Program Team (TBD) Salary: £65,200 - £84,800 GENERAL FUNCTION Internews seeks an experienced Project Director for a four-year European Commission (EC)-funded project to advance the global response to increasing the resilience of at-risk independent media. The Project Director will lead and manage a consortium of four international NGO and academic implementing partners, overseeing and coordinating the design and implementation of a diverse portfolio of activities in multiple countries worldwide, as well as project monitoring and evaluation and a robust learning agenda. Strong skills in project financial management and communications are required. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Lead the Inception Phase of the project, working closely with consortium members, the EC, and other awardees to finalize target country selection, select research initiatives, draft the project workplan and monitoring and evaluation plan, and determine country-based activities. Serve as Internews' primary point of contact with the European Commission, establishing and managing strong partnerships and dialogue with EC representatives in Brussels as well as country-level delegations. Effectively manage the project consortium, ensuring transparent communication processes and protocols. Pro-actively coordinate activity design and management with Internews Regional and Thematic Directors who manage Internews programming in key geographic regions and technical areas. Provide strategic, operational and representational assistance to ensure that activities are meeting their goals and targets, recommending program adjustments when necessary to keep the project on track; Regularly travel to London and Brussels, as well as target countries, for project and donor management purposes; Cultivate and strengthen relationships with local partner organizations and ensure that implementation is responsive to the needs of partners and beneficiaries; Track and report project progress and activities monthly against work plans; Oversee program monitoring and evaluation to ensure effective implementation and to measure activity impact; Working with the Monitoring and Evaluations specialist and team, ensure a robust learning agenda and deliver a learning symposium at project's end with the consortium and EC. Maintain a thorough knowledge of key issues affecting independent media (print, broadcast, digital), and a general understanding of the challenges and opportunities facing independent media globally; Ensure the project is in compliance with all grant and cooperative agreement rules, requirements and regulations as well as with Internews internal policies and procedures; Serve as the primary budget authority over the project, responsible for ensuring all costs charged to the project are allowable, reasonable and correctly allocated; Accept fiduciary responsibility for all funds advanced for the purpose of the project; Understanding of and demonstrated commitment to upholding Internews' Core Values. SUPERVISORY RESPONSIBILITIES Manage and oversee all project staff.Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems. QUALIFICATIONS At least 10 years of experience in media and program development, including senior-level management of personnel and financial administration; Donor grant management experience with EU funding and wider donor experience is essential; Professional experience in the media sector is an asset; experience managing assistance programs supporting media and/or civil society required. Experience as a manager or trainer with professional capacity-building programs for journalists and media outlets an asset. Demonstrated knowledge and experience in some or all of the following areas:traditional, digital, and social media; media and internet law and policy; information disorders/ disinformation; and/or sustainability models for media ; Excellent soft skills, including diplomacy, interpersonal and communication skills, with a problem-solving attitude and as a self-starter who works both independently and as a collaborative team player; Willingness to travel regularly to London and Brussels, as well as target country visits; Additional language skills are a plus; University degree or equivalent experience. Vacancy Timeframe: Deadline for applications: 09 May 2024 - MISCELLANEOUS: Candidates must submit a succinct cover letter of no more than 2 pages explaining how they satisfy the requirements of the role, and a CV highlighting relevant experience. Successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position. This position will be located in the United Kingdom and therefore a successful applicant must both be present in the UK for the duration of the assignment and be able to demonstrate their Right to Work in the UK in order to commence employment.
Title: Assistant VP Portfolio Risk Manager Finance Location: London Duration: 18 months Hybrid: 3 days in the office Purpose of Job: The role of AVP exists to manage a portfolio of Project Finance Loan transactions of a complex nature, dealing with waiver requests and variations, the monitoring of risk, application of associated credit grades and various other administrative tasks, such as KYC, documentation and covenant compliance. The role requires strong analytical skills and involves the review and analysis of information including, but not limited to, construction, technical and operational reports customer financial statements, project finance financial models, due diligence and administration of the Loans in accordance with the terms of Financial / Legal documentation along with preparation of associated applications. The role also requires strong communication skills as there will be various interfaces both within the organisation (Credit, Syndications, Operations etc) as well as externally including some client interaction, such as KYC consideration, liaison with advisers (Technical and Legal) as well as with Agency functions in other institutions. Generally, this role would be providing Portfolio Management capacity, running transactions post Financial close, both on analysis and administration tasks and taking responsibility for leading discussions with stakeholders and maintaining credit grades to appropriate levels. There is a customer facing element to the role, including gathering information (KYC, DD etc) and attending customer site visits. Principal interfaces are with Agent banks, Technical, Legal and Financial advisers. Internally, the role would interface with various other departments including Origination teams and Credit Department, Operations (various), Compliance and to colleagues in Nikko and with other regions. The Role: The role requires good knowledge of Project Finance theory, practice, documentation, Financial Models and execution of any documentation modifications. The role has no direct reports but may be responsible for helping to train and support colleagues with internal processes and as part of the EMG project teams. Although there is not a budget specific to the role, the principal responsibility is to maintain credit vigilance over the portfolio, apply policy (grading and timely delivery of reviews etc) to key performance indicators and in doing so supporting the achievement of ISD in administering this complex portfolio, mitigating credit costs / losses and delivering regulatory compliance. Main interfaces/relationships are with ISD Team and department members up to GM level Credit department, loans admin, CPD, legal, other marketing departments (CBD1 &2, GTFD, SPD etc), OAD, Nikko CM (DCM and swaps), LCM, TD etc in EMEA Other EMEA offices Other regions and head office for specific transactions and Loan administration matters. Customers (financial and industrial equity), other banks and financial institutions, DFIs & ECAs lawyers, accountants, specialist engineers, insurance advisors, public sector up to national government level It would be expected that the role would work on 15-20 transactions with the portfolio and provide coverage for colleagues on other deals, in absence. each year with some lead roles on parts The role requires managing own time and delivery to core KPIs. Accountabilities & Responsibilities Support senior staff as part of the Exposure Management team in managing a portfolio of accounts, undertaking credit analysis work, processing waivers / variations and maintaining credit surveillance. Prepare credit applications and managing data input for GBR, EIC, PF Grading and other systems, and help to train and supervise more junior staff in that role. Liaise with all relevant departments within EMEA required for marketing and execution including CD,OAD, CPD, legal, other marketing departments (CBD1 &2, GTFD, SPD etc), OAD, Nikko CM (DCM and swaps), LCM, TD, Other branches including Brussels As appropriate, financial modelling and analysis for projects as part of the credit supervision. Understanding the Bank's internal procedures and processes and applying them correctly and in compliance with all rules and regulations. Working on asset management, and other areas of ISD wider business as requested. To carry out portfolio management activities for ENR projects / Loan assets. Start to take on some team management responsibilities for more junior staff or by contributing to senior management initiatives. Knowledge, Skills, Experience & Qualifications Significant knowledge and experience of project finance theory, practice, risk analysis, credit, execution and documentation Strong numerical and financial skills essential and financial modelling experience. Previous experience of working in project finance in a relevant institution (bank, advisor, industry etc) The ability to work on multiple tasks in parallel under pressure and to time constraints with significant changes The ability to work well with colleagues in delivery of primary objectives and performance to KPIs at various levels of seniority across EMEA and other regions Education & Qualifications: Undergraduate level degree as a minimum and multiple language skills would be viewed favourably Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly. Pontoon is an employment consultancy and operates as an equal opportunity's employer.
May 15, 2024
Contractor
Title: Assistant VP Portfolio Risk Manager Finance Location: London Duration: 18 months Hybrid: 3 days in the office Purpose of Job: The role of AVP exists to manage a portfolio of Project Finance Loan transactions of a complex nature, dealing with waiver requests and variations, the monitoring of risk, application of associated credit grades and various other administrative tasks, such as KYC, documentation and covenant compliance. The role requires strong analytical skills and involves the review and analysis of information including, but not limited to, construction, technical and operational reports customer financial statements, project finance financial models, due diligence and administration of the Loans in accordance with the terms of Financial / Legal documentation along with preparation of associated applications. The role also requires strong communication skills as there will be various interfaces both within the organisation (Credit, Syndications, Operations etc) as well as externally including some client interaction, such as KYC consideration, liaison with advisers (Technical and Legal) as well as with Agency functions in other institutions. Generally, this role would be providing Portfolio Management capacity, running transactions post Financial close, both on analysis and administration tasks and taking responsibility for leading discussions with stakeholders and maintaining credit grades to appropriate levels. There is a customer facing element to the role, including gathering information (KYC, DD etc) and attending customer site visits. Principal interfaces are with Agent banks, Technical, Legal and Financial advisers. Internally, the role would interface with various other departments including Origination teams and Credit Department, Operations (various), Compliance and to colleagues in Nikko and with other regions. The Role: The role requires good knowledge of Project Finance theory, practice, documentation, Financial Models and execution of any documentation modifications. The role has no direct reports but may be responsible for helping to train and support colleagues with internal processes and as part of the EMG project teams. Although there is not a budget specific to the role, the principal responsibility is to maintain credit vigilance over the portfolio, apply policy (grading and timely delivery of reviews etc) to key performance indicators and in doing so supporting the achievement of ISD in administering this complex portfolio, mitigating credit costs / losses and delivering regulatory compliance. Main interfaces/relationships are with ISD Team and department members up to GM level Credit department, loans admin, CPD, legal, other marketing departments (CBD1 &2, GTFD, SPD etc), OAD, Nikko CM (DCM and swaps), LCM, TD etc in EMEA Other EMEA offices Other regions and head office for specific transactions and Loan administration matters. Customers (financial and industrial equity), other banks and financial institutions, DFIs & ECAs lawyers, accountants, specialist engineers, insurance advisors, public sector up to national government level It would be expected that the role would work on 15-20 transactions with the portfolio and provide coverage for colleagues on other deals, in absence. each year with some lead roles on parts The role requires managing own time and delivery to core KPIs. Accountabilities & Responsibilities Support senior staff as part of the Exposure Management team in managing a portfolio of accounts, undertaking credit analysis work, processing waivers / variations and maintaining credit surveillance. Prepare credit applications and managing data input for GBR, EIC, PF Grading and other systems, and help to train and supervise more junior staff in that role. Liaise with all relevant departments within EMEA required for marketing and execution including CD,OAD, CPD, legal, other marketing departments (CBD1 &2, GTFD, SPD etc), OAD, Nikko CM (DCM and swaps), LCM, TD, Other branches including Brussels As appropriate, financial modelling and analysis for projects as part of the credit supervision. Understanding the Bank's internal procedures and processes and applying them correctly and in compliance with all rules and regulations. Working on asset management, and other areas of ISD wider business as requested. To carry out portfolio management activities for ENR projects / Loan assets. Start to take on some team management responsibilities for more junior staff or by contributing to senior management initiatives. Knowledge, Skills, Experience & Qualifications Significant knowledge and experience of project finance theory, practice, risk analysis, credit, execution and documentation Strong numerical and financial skills essential and financial modelling experience. Previous experience of working in project finance in a relevant institution (bank, advisor, industry etc) The ability to work on multiple tasks in parallel under pressure and to time constraints with significant changes The ability to work well with colleagues in delivery of primary objectives and performance to KPIs at various levels of seniority across EMEA and other regions Education & Qualifications: Undergraduate level degree as a minimum and multiple language skills would be viewed favourably Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly. Pontoon is an employment consultancy and operates as an equal opportunity's employer.
HSQE Manager Rail Principal Contractor Office location - Midlands Permanent role Salary - £50,000 - £70,000 (Negotiable) + benefits A HSQE Manager is required to join a vibrant and charismatic team based in the Midlands. The role is to manage all HSQE activities on the current and upcoming projects, providing professional Health and Safety advice, briefings, and conducting assurance activities in the field. You will provide support to the delivery team and facilitate compliance with the Health and Safety Management System and all relevant legal, industry and company standards. This role is primarily home and site based, with occasional visits to the company's head office. It also offers flexible contract terms, suitable for candidates looking for a temp to perm arrangement (temp contract out of scope of IR35). As the HSQE Manager, you will be knowledgeable in all aspects relating to Health and Safety and will have significant experience in the successful management of HSQE issues on major programmes of work in the railway industry. HSQE experience in transient inspection work and experience with Network Rail's Principal Contractors License is desired, however not essential to be successful in this role. You will hold both NEBOSH Construction certificate and IEMA Practitioner and have good communication and IT skills. An ideal candidate will be based in the Midlands, within commutable distance to the office. The Client is a nationwide leading Asset Management company specialising in inspections and surveys, offering asset inspections, ground investigation and enabling works across a broad range of industries. With a particular focus on difficult and alternative access, the company employs highly experienced geotechnical and structural engineers, whilst providing new innovative and technical solutions. This is an exciting opportunity to join a Principal Contractor for Network Rail. APPLY NOW! Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business. You'll find a wide selection of vacancies on our website.
May 15, 2024
Full time
HSQE Manager Rail Principal Contractor Office location - Midlands Permanent role Salary - £50,000 - £70,000 (Negotiable) + benefits A HSQE Manager is required to join a vibrant and charismatic team based in the Midlands. The role is to manage all HSQE activities on the current and upcoming projects, providing professional Health and Safety advice, briefings, and conducting assurance activities in the field. You will provide support to the delivery team and facilitate compliance with the Health and Safety Management System and all relevant legal, industry and company standards. This role is primarily home and site based, with occasional visits to the company's head office. It also offers flexible contract terms, suitable for candidates looking for a temp to perm arrangement (temp contract out of scope of IR35). As the HSQE Manager, you will be knowledgeable in all aspects relating to Health and Safety and will have significant experience in the successful management of HSQE issues on major programmes of work in the railway industry. HSQE experience in transient inspection work and experience with Network Rail's Principal Contractors License is desired, however not essential to be successful in this role. You will hold both NEBOSH Construction certificate and IEMA Practitioner and have good communication and IT skills. An ideal candidate will be based in the Midlands, within commutable distance to the office. The Client is a nationwide leading Asset Management company specialising in inspections and surveys, offering asset inspections, ground investigation and enabling works across a broad range of industries. With a particular focus on difficult and alternative access, the company employs highly experienced geotechnical and structural engineers, whilst providing new innovative and technical solutions. This is an exciting opportunity to join a Principal Contractor for Network Rail. APPLY NOW! Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business. You'll find a wide selection of vacancies on our website.
The National Church Institutions comprises a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder. We Include. You Belong. Our Belonging and Inclusion Strategy aims for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.Living out our values in all that we do, we: Strive for Excellence Show Compassion Respect others Collaborate Act with Integrity We believe our commitment to belonging and inclusion fuels our progress and drives us forward. The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. Even if you have never thought about working for us before, if you have the skills and experience we're looking for then we would like to hear from you. About the Department The Church of England Pensions Board provide retirement housing and pensions, set by the Church of England, for those who have served or worked for the Church.We understand that retirement poses significant housing challenges for our clergy and offer modest and affordable retirement housing to those who need our help, through the Boards Housing Services. To ensure a smooth and easy transition from active ministry to retirement, we provide a range of support to our customers. Our Property Team manage repairs and major works to occupied rental and shared ownership properties located throughout England and Wales (around 1,300 homes in total), along with repairs, grounds maintenance and similar services to a small number of communal areas owned by the Board. What you'll be doing We are looking for an experienced and customer focused Property Services Officer, with a clear understanding of property maintenance and management to join our friendly and professional housing team. You will work with business partners and other professionals to deliver an effective property and asset management service that meets the needs of our residents. Working collaboratively with our maintenance partners you will resolve issues, manage priorities, and ensure that work is completed to a high standard on time and within budget. To be successful, you will need excellent people skills, a positive and flexible approach, and the commitment to delivering an outstanding service to our customers at all times. Main duties and responsibilities: As part of a team manage the £1,000,000 property services budget of major unplanned works and repairs to over 1200 properties within the rental portfolio. You will work alongside the Property Services Officers and Complex Case and Voids Managers each of whom manage one of the four regions across England and Wales. You will support the property team by managing specific projects assigned to you by the Property Services Manager across all four regions including; - a) seeking quotations from potential contractors for works including; landscaping (fences, walls, hardstandings and similar), one-off projects such as a kitchen and bathroom renewal and roofline works, and b) managing day to day property activities including insurance claims, planning applications, building control, seeking customer choices, party wall acts and Section 20 notices. To deliver these you will be working with other professionals and where necessary appointing external consultants to manage/advise on these matters on our behalf. For our day-to-day repairs and some major works you will be working with our maintenance partner to deliver a first-class service whilst maintaining best practice and value. You will contribute to contract management of third party providers to build relationships, establish clear processes and guidance, develop clear decision-protocols. For other major works you will work with our in-house Complex Case and Void Managers who are based regionally and who will visit properties, to determine what works are required. You will be required to update residents on major works and to complete case management referrals for internal approval and issue relevant documentation to the works contractors including orders and variations. You will provide excellent customer support at all times, with empathy and understanding, ensuring wellbeing and enabling them to remain in their home. You will manage expectations, communication, and engagement at all levels. In instances when works will involve significant disruption you will work with our Housing Officers to provide alternative accommodation if appropriate. Undertake satisfaction surveys with residents for works undertaken by the Board (using phone/online forms via email as applicable) Work with housing managers and officers to safeguard residents and their families, at all times during major works (ad-hoc or planned) ensuring Health & Safety is paramount Manage complaints in line with policy, responding actively to ensure customer satisfaction and fairness whilst maintaining clear records to enable reporting of KPI's As agreed with the Property Services Manager schedule and arrange regular meetings with key contractors and consultants including ensuring agendas and discussion papers are circulated in advance of the meeting and that accurate notes and action plans are taken at the meeting. Circulate notes and action plans after meetings and follow up on action plans within agreed timescales. Manage transitional change from unplanned major works to planned works programme whilst continuing with business as usual. Provide support and guidance as well as managing communications with customers and the contractor. Be responsible for the day-to-day effective management of property activities ensuring consistent standards of service delivery and value for money, and procuring contractors in line with our procedures. Maintain comprehensive tracking, records & databases of contractors and consultants ensuring periodic reviews relating to performance and competence are undertaken and recorded. Manage the processing of payments within required timescales, to include all departmental accounting functions in relation to works orders, programme and framework orders, credit notes and invoices. Working collaboratively alongside our Finance and Resources partners to ensure prompt payment. Where necessary amend Housing system data or complete appropriate accounting process to reflect data changes. Review requests from residents for consents to undertake their own works. Manage process from application to consent/rejection. When site visits/technical advice is required refer to the Complex Case and Void Manager for the region. Assist in preparation for customer information including newsletters and information leaflets. Obtain customer feedback on services provided. At all times to take responsibility for ensuring the accuracy of data and recorded information in QL and other systems. Upon completion of works ensure all relevant compliance information is provided in a timely manner to our Compliance Team. Update property folders with information such as warranties and scope of work details as applicable. Work with customers to ensure information on the housing management system is up to date and relevant, for example though providing forms for third party consents and updating records. As applicable provide updated data to external repairs contractors and similar. To positively engage in training and development to ensure policy and procedures are maintained and developed, and to ensure consistent standards in service delivery. Provide a range of cross-departmental support functions that assist departmental efficiency and aid relationships with other sections of the department. About You The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups. Essential Knowledge/Experience Substantial experience of working within a Housing and/or Property Services environment Experience of Asset Management Knowledge of building construction and preventative maintenance Experience of delivering a customer focused service Experience of providing support to residents/tenants Genuine skills in engagement and communication including negotiation and persuasion. IT Literate with previous experience of using Microsoft Office and SAP Real Estate, Plant Maintenance and Finance platforms Skills & Abilities: Good communication, negotiation and liaison skills Attention to detail, ability to follow defined processes and procedures, good record keeping. Good IT skills (MS office products) Ability to work with minimal supervision, whist being organised and self-disciplined. Excellent people skills . click apply for full job details
May 14, 2024
Full time
The National Church Institutions comprises a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder. We Include. You Belong. Our Belonging and Inclusion Strategy aims for everyone in the National Church Institutions (NCIs) to feel that they belong, and are valued for who they are and what they contribute. Together, our people contribute in different ways towards our common purpose, whichever NCI they work in and whatever their background.Living out our values in all that we do, we: Strive for Excellence Show Compassion Respect others Collaborate Act with Integrity We believe our commitment to belonging and inclusion fuels our progress and drives us forward. The NCIs are a safe, inclusive workplace for people of all backgrounds and walks of life. We welcome applications from people of all faiths and of no faith. We want to encourage applications from a diverse group of people who share our values. Even if you have never thought about working for us before, if you have the skills and experience we're looking for then we would like to hear from you. About the Department The Church of England Pensions Board provide retirement housing and pensions, set by the Church of England, for those who have served or worked for the Church.We understand that retirement poses significant housing challenges for our clergy and offer modest and affordable retirement housing to those who need our help, through the Boards Housing Services. To ensure a smooth and easy transition from active ministry to retirement, we provide a range of support to our customers. Our Property Team manage repairs and major works to occupied rental and shared ownership properties located throughout England and Wales (around 1,300 homes in total), along with repairs, grounds maintenance and similar services to a small number of communal areas owned by the Board. What you'll be doing We are looking for an experienced and customer focused Property Services Officer, with a clear understanding of property maintenance and management to join our friendly and professional housing team. You will work with business partners and other professionals to deliver an effective property and asset management service that meets the needs of our residents. Working collaboratively with our maintenance partners you will resolve issues, manage priorities, and ensure that work is completed to a high standard on time and within budget. To be successful, you will need excellent people skills, a positive and flexible approach, and the commitment to delivering an outstanding service to our customers at all times. Main duties and responsibilities: As part of a team manage the £1,000,000 property services budget of major unplanned works and repairs to over 1200 properties within the rental portfolio. You will work alongside the Property Services Officers and Complex Case and Voids Managers each of whom manage one of the four regions across England and Wales. You will support the property team by managing specific projects assigned to you by the Property Services Manager across all four regions including; - a) seeking quotations from potential contractors for works including; landscaping (fences, walls, hardstandings and similar), one-off projects such as a kitchen and bathroom renewal and roofline works, and b) managing day to day property activities including insurance claims, planning applications, building control, seeking customer choices, party wall acts and Section 20 notices. To deliver these you will be working with other professionals and where necessary appointing external consultants to manage/advise on these matters on our behalf. For our day-to-day repairs and some major works you will be working with our maintenance partner to deliver a first-class service whilst maintaining best practice and value. You will contribute to contract management of third party providers to build relationships, establish clear processes and guidance, develop clear decision-protocols. For other major works you will work with our in-house Complex Case and Void Managers who are based regionally and who will visit properties, to determine what works are required. You will be required to update residents on major works and to complete case management referrals for internal approval and issue relevant documentation to the works contractors including orders and variations. You will provide excellent customer support at all times, with empathy and understanding, ensuring wellbeing and enabling them to remain in their home. You will manage expectations, communication, and engagement at all levels. In instances when works will involve significant disruption you will work with our Housing Officers to provide alternative accommodation if appropriate. Undertake satisfaction surveys with residents for works undertaken by the Board (using phone/online forms via email as applicable) Work with housing managers and officers to safeguard residents and their families, at all times during major works (ad-hoc or planned) ensuring Health & Safety is paramount Manage complaints in line with policy, responding actively to ensure customer satisfaction and fairness whilst maintaining clear records to enable reporting of KPI's As agreed with the Property Services Manager schedule and arrange regular meetings with key contractors and consultants including ensuring agendas and discussion papers are circulated in advance of the meeting and that accurate notes and action plans are taken at the meeting. Circulate notes and action plans after meetings and follow up on action plans within agreed timescales. Manage transitional change from unplanned major works to planned works programme whilst continuing with business as usual. Provide support and guidance as well as managing communications with customers and the contractor. Be responsible for the day-to-day effective management of property activities ensuring consistent standards of service delivery and value for money, and procuring contractors in line with our procedures. Maintain comprehensive tracking, records & databases of contractors and consultants ensuring periodic reviews relating to performance and competence are undertaken and recorded. Manage the processing of payments within required timescales, to include all departmental accounting functions in relation to works orders, programme and framework orders, credit notes and invoices. Working collaboratively alongside our Finance and Resources partners to ensure prompt payment. Where necessary amend Housing system data or complete appropriate accounting process to reflect data changes. Review requests from residents for consents to undertake their own works. Manage process from application to consent/rejection. When site visits/technical advice is required refer to the Complex Case and Void Manager for the region. Assist in preparation for customer information including newsletters and information leaflets. Obtain customer feedback on services provided. At all times to take responsibility for ensuring the accuracy of data and recorded information in QL and other systems. Upon completion of works ensure all relevant compliance information is provided in a timely manner to our Compliance Team. Update property folders with information such as warranties and scope of work details as applicable. Work with customers to ensure information on the housing management system is up to date and relevant, for example though providing forms for third party consents and updating records. As applicable provide updated data to external repairs contractors and similar. To positively engage in training and development to ensure policy and procedures are maintained and developed, and to ensure consistent standards in service delivery. Provide a range of cross-departmental support functions that assist departmental efficiency and aid relationships with other sections of the department. About You The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups. Essential Knowledge/Experience Substantial experience of working within a Housing and/or Property Services environment Experience of Asset Management Knowledge of building construction and preventative maintenance Experience of delivering a customer focused service Experience of providing support to residents/tenants Genuine skills in engagement and communication including negotiation and persuasion. IT Literate with previous experience of using Microsoft Office and SAP Real Estate, Plant Maintenance and Finance platforms Skills & Abilities: Good communication, negotiation and liaison skills Attention to detail, ability to follow defined processes and procedures, good record keeping. Good IT skills (MS office products) Ability to work with minimal supervision, whist being organised and self-disciplined. Excellent people skills . click apply for full job details
Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams that lead them. We'll broaden your horizons Our greatest asset is our people, so our HR team focus on ensuring we are all reaching our potential. They use their specialist expertise to help us attract great talent, enable our employees to succeed and inspire a unified culture of development across our firm. By playing a role in the recruitment and management of our people, they help change lives and influence the future of BDO. Join a driven and passionate team where you can be yourself, while also helping your colleagues to achieve their ambitions. We'll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships. You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with. The role of Senior HR Services Manager is to ensure delivery of HR Services activities in accordance with governance, process compliance, relevant policies and agreed service level agreements. This role leads the HR Services Team which is a team of 11 including a HR Services Assistant Manager, 2 HR Advisors and 8 HR Services Coordinators who are predominantly based in the BDO Gatwick office.? HR Services are responsible for all HR related administration supporting the full employee lifecycle. In this busy and rewarding role you'll: Be the subject matter expert in BDO HR policy, processes and relevant legislation as it relates to HR Services Keep up to date with legislative changes and how these relate to the HR Services function in collaboration with ER colleagues Have oversight and overall accountability for HR Services processes that have migrated to the Shared Service Centre for delivery. Be accountable for data integrity in the HR systems Leverage the subject matter experts across the HR function and key stakeholders in the business to identify and leverage these opportunities. Build and maintain relationships with key stakeholders including Partners Continually seek ways in which operational efficiency can be achieved through technology enablement and ways of working adaptation.? Improve the quality and effectiveness of the HR Services team Create an environment where team members are encouraged to share new ideas, learn from mistakes and are supportive of each other's strengths and development needs Be the escalation for HR Services Assistant Manager and team members for guidance and advice Manage function within agreed financial budget Manage Service Level Agreements for all HR transactional services and value add to the business can be quantified Vendor manage outsourced HR services activities You'll be someone with: A relevant degree / professional qualification (CiPD qualification preferred) Evidence of leading and delivering change within an HR Services function Proven experience of owning, designing, developing and implementing HR Services governance, processes and procedures, preferably within a professional services firm Knowledge of legal matters as they relate to HR and HR Services function Proven experience of HR systems; preferably Workday and ServiceNow A high level of personal commitment to task completion, with the ability to prioritise Project management experience gained through relevant project implementation(s) desirable The ability and confidence to offer appropriate constructive challenge across all organisational levels Systems experience with an ability to make commercially based recommendations on the basis of MI Excellent influencing and communication skills with a logical and pragmatic style The Ability to coach, develop, motivate and manage people You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to the business. We're committed to agile working, and we offer every colleague the opportunity to work in ways that suit you, your teams, and the task at hand. At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value for the companies we work with and satisfying experiences for our colleagues, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions We've got a clear purpose, and we're confident in our future, because we're ad
May 14, 2024
Full time
Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world. We work with the companies that are Britain's economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams that lead them. We'll broaden your horizons Our greatest asset is our people, so our HR team focus on ensuring we are all reaching our potential. They use their specialist expertise to help us attract great talent, enable our employees to succeed and inspire a unified culture of development across our firm. By playing a role in the recruitment and management of our people, they help change lives and influence the future of BDO. Join a driven and passionate team where you can be yourself, while also helping your colleagues to achieve their ambitions. We'll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships. You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with. The role of Senior HR Services Manager is to ensure delivery of HR Services activities in accordance with governance, process compliance, relevant policies and agreed service level agreements. This role leads the HR Services Team which is a team of 11 including a HR Services Assistant Manager, 2 HR Advisors and 8 HR Services Coordinators who are predominantly based in the BDO Gatwick office.? HR Services are responsible for all HR related administration supporting the full employee lifecycle. In this busy and rewarding role you'll: Be the subject matter expert in BDO HR policy, processes and relevant legislation as it relates to HR Services Keep up to date with legislative changes and how these relate to the HR Services function in collaboration with ER colleagues Have oversight and overall accountability for HR Services processes that have migrated to the Shared Service Centre for delivery. Be accountable for data integrity in the HR systems Leverage the subject matter experts across the HR function and key stakeholders in the business to identify and leverage these opportunities. Build and maintain relationships with key stakeholders including Partners Continually seek ways in which operational efficiency can be achieved through technology enablement and ways of working adaptation.? Improve the quality and effectiveness of the HR Services team Create an environment where team members are encouraged to share new ideas, learn from mistakes and are supportive of each other's strengths and development needs Be the escalation for HR Services Assistant Manager and team members for guidance and advice Manage function within agreed financial budget Manage Service Level Agreements for all HR transactional services and value add to the business can be quantified Vendor manage outsourced HR services activities You'll be someone with: A relevant degree / professional qualification (CiPD qualification preferred) Evidence of leading and delivering change within an HR Services function Proven experience of owning, designing, developing and implementing HR Services governance, processes and procedures, preferably within a professional services firm Knowledge of legal matters as they relate to HR and HR Services function Proven experience of HR systems; preferably Workday and ServiceNow A high level of personal commitment to task completion, with the ability to prioritise Project management experience gained through relevant project implementation(s) desirable The ability and confidence to offer appropriate constructive challenge across all organisational levels Systems experience with an ability to make commercially based recommendations on the basis of MI Excellent influencing and communication skills with a logical and pragmatic style The Ability to coach, develop, motivate and manage people You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to the business. We're committed to agile working, and we offer every colleague the opportunity to work in ways that suit you, your teams, and the task at hand. At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value for the companies we work with and satisfying experiences for our colleagues, so we've invested in state-of-the-art collaboration spaces in our offices. BDO's people represent a wealth of knowledge and expertise, and we'll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you'll never stop learning at BDO. We're looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we're always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions We've got a clear purpose, and we're confident in our future, because we're ad
Up to £45,000 plus bonus and benefits Hybrid working available Due to exciting growth and business needs, a fantastic opportunity has arisen to join a boutique wealth management firm in the heart of London, as they seek a high-level support assistant to work directly with the company's Director. We are seeking candidates with experience working within private banking or investment management, who are seeking a dynamic role where they can get involved with a bit of everything! This role will involve areas of EA support, onboarding new clients, assisting with the reconciliations process, managing invoices and payments etc and MUCH MORE. Please note, French language skills are essential Duties of the Private Banking Support Assistant to include: All-round administrative skills. This will involve diary management, client liaison, meeting scheduling, preparing briefing packs for client meetings, liaising with stakeholders and much more! Supporting with accounting functions, including quarterly invoices, accounts receivable / payable Supporting and liaising with fund managers. Assisting with reconciliations Efficiently handled all KYC requests and onboarding processes for new clients, service providers, counterparties etc. This will involve handling client documentation, and ensuring this is all stored securely on the company system. Supporting with the firm's compliance activities. Supporting the CEO with any ad hoc projects, including HR and recruitment, people management, event organisation Requirements for the successful candidate to include: Fluent French is essential Strong administrative skills are essential (e.g. diary management, scheduling, coordinating itineraries etc) Previous experience working within private banking and/or fund/asset management high desirable Must be seeking a dynamic role where you will be given autonomy over your work. We are seeking someone proactive and hard-working who is happy to get involved with a little bit of everything This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
May 14, 2024
Full time
Up to £45,000 plus bonus and benefits Hybrid working available Due to exciting growth and business needs, a fantastic opportunity has arisen to join a boutique wealth management firm in the heart of London, as they seek a high-level support assistant to work directly with the company's Director. We are seeking candidates with experience working within private banking or investment management, who are seeking a dynamic role where they can get involved with a bit of everything! This role will involve areas of EA support, onboarding new clients, assisting with the reconciliations process, managing invoices and payments etc and MUCH MORE. Please note, French language skills are essential Duties of the Private Banking Support Assistant to include: All-round administrative skills. This will involve diary management, client liaison, meeting scheduling, preparing briefing packs for client meetings, liaising with stakeholders and much more! Supporting with accounting functions, including quarterly invoices, accounts receivable / payable Supporting and liaising with fund managers. Assisting with reconciliations Efficiently handled all KYC requests and onboarding processes for new clients, service providers, counterparties etc. This will involve handling client documentation, and ensuring this is all stored securely on the company system. Supporting with the firm's compliance activities. Supporting the CEO with any ad hoc projects, including HR and recruitment, people management, event organisation Requirements for the successful candidate to include: Fluent French is essential Strong administrative skills are essential (e.g. diary management, scheduling, coordinating itineraries etc) Previous experience working within private banking and/or fund/asset management high desirable Must be seeking a dynamic role where you will be given autonomy over your work. We are seeking someone proactive and hard-working who is happy to get involved with a little bit of everything This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
Contract Change Executive Your new company Hays are delighted to be working with our global client, one of the world's most successful premium manufacturers of cars, motorcycles and provider of premium services. Our client demonstrates a commitment to innovation, sustainability and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our client highly values each and every person; their passion, commitment, uniqueness, and contribution to shaping the future success of their business.Hays are recruiting for an exciting opportunity for a Contract Change Executive to join our client on an ongoing long-term assignment. Your new role Support an inspiring vision of the future that motivates and inspires other team members and self to engage with that vision.Ensure operation within the appropriate regulatory framework.Fulfils the approach for associated administration, the active management of contracts during their lifetime including contract amendments, settlements, vehicle transfers and the vehicle total loss process including salvage. This includes creating added value towards customers by actively managing running contracts and the signalling of deviations, compared to the initial contract parameters (duration, mileage, services, asset /equipment) agreed upon between the client and its customers.Supports and fulfils the approach for optimising the in-life risk (Residual Value, Repair, Maintenance, tyres and replacement vehicle) as calculated into the initial contract during the period the contract is active as an essential part of the overall Alphabet pricing strategy. Adheres to policies and procedures for contract management in compliance with our clients' policies.Delivers effective billing processes in relation to legal novation agreements, insurance amendments, early settlement figures, purchase prices and vehicle total loss including salvage.Assist with the processing of live fleet vehicles that have an insurance product with AL-UK, e.g. Early Termination and motor insurance What you'll need to succeed An understanding of our clients' products, services and the terms and conditions that underpin them would be an advantage.Proven experience of working in a busy customer service environmentExperience of achieving targets/KPIsHigh level of accuracy and attention to detailThe ability to influence and persuade other team members and line manager, to review and alter practices, where necessary.Innovator with an optimistic outlook and positive attitude towards changeThe ability to assess and make effective decisions under pressure.The ability to deal with conflicting demands ensuring key priorities and deadlines are met through effective time management.The ability to use your own initiative.Creative and forward thinkerWell-developed IT skills, including word, Excel, PowerPoint, databases. What you'll get in return 35 day holiday (Including Public Holidays)On-site canteenFree parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
May 14, 2024
Contractor
Contract Change Executive Your new company Hays are delighted to be working with our global client, one of the world's most successful premium manufacturers of cars, motorcycles and provider of premium services. Our client demonstrates a commitment to innovation, sustainability and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our client highly values each and every person; their passion, commitment, uniqueness, and contribution to shaping the future success of their business.Hays are recruiting for an exciting opportunity for a Contract Change Executive to join our client on an ongoing long-term assignment. Your new role Support an inspiring vision of the future that motivates and inspires other team members and self to engage with that vision.Ensure operation within the appropriate regulatory framework.Fulfils the approach for associated administration, the active management of contracts during their lifetime including contract amendments, settlements, vehicle transfers and the vehicle total loss process including salvage. This includes creating added value towards customers by actively managing running contracts and the signalling of deviations, compared to the initial contract parameters (duration, mileage, services, asset /equipment) agreed upon between the client and its customers.Supports and fulfils the approach for optimising the in-life risk (Residual Value, Repair, Maintenance, tyres and replacement vehicle) as calculated into the initial contract during the period the contract is active as an essential part of the overall Alphabet pricing strategy. Adheres to policies and procedures for contract management in compliance with our clients' policies.Delivers effective billing processes in relation to legal novation agreements, insurance amendments, early settlement figures, purchase prices and vehicle total loss including salvage.Assist with the processing of live fleet vehicles that have an insurance product with AL-UK, e.g. Early Termination and motor insurance What you'll need to succeed An understanding of our clients' products, services and the terms and conditions that underpin them would be an advantage.Proven experience of working in a busy customer service environmentExperience of achieving targets/KPIsHigh level of accuracy and attention to detailThe ability to influence and persuade other team members and line manager, to review and alter practices, where necessary.Innovator with an optimistic outlook and positive attitude towards changeThe ability to assess and make effective decisions under pressure.The ability to deal with conflicting demands ensuring key priorities and deadlines are met through effective time management.The ability to use your own initiative.Creative and forward thinkerWell-developed IT skills, including word, Excel, PowerPoint, databases. What you'll get in return 35 day holiday (Including Public Holidays)On-site canteenFree parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Works Project Support Officer - Facilities Management Hyde Park, London (with significant travel to all parks) About Us The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park. We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year. We are now looking for a Works Project Support Officer to join us on a permanent, full-time basis. The Benefits - Salary of TBA - 26 days' annual leave plus public holidays, increasing to 29 days after 3 years service - Pension scheme (3% employee contribution; up to 10% employer contribution) - Hybrid/agile working options - Private medical insurance and healthcare cash plan - Employee assistance programme and access to mental health first aiders - Learning and development opportunities - Cycle to work scheme - Offices in a beautiful location This is an excellent opportunity for an administrative support professional with facilities and contract management experience to join our prestigious organisation. In this engaging role, you ll have the chance to support us as we maintain the beautiful and historical buildings and structures that make the Royal Parks so unique, for millions to enjoy. Not only will you be working in some of the capital s most renowned green spaces, but you ll be supported to grow and excel in your role with an outstanding range of benefits, great perks and plenty of training and development opportunities. The Role As a Works Project Support Officer, you will support the day-to-day management and maintenance of the Park Assets with a focus on assisting with the delivery of minor works and projects. Managing the administration of works, you ll prepare and co-ordinate project documentation, organise diaries and works meetings, take minutes and produce progress reports, action logs and check on the O&Ms. Acting as the office manager, you ll ensure we have all the resources we need, respond to enquiries, field requests and support staff inductions. You ll also liaise with teams to ensure maintenance or conservation-based projects are delivered to the highest possible standards. Additionally, you will: - Manage finances for works - Create and publish financial reports - Manage the Works asset database and the Works filing system About You To be considered as a Works Project Support Officer, you will need: - Experience of providing administrative support within a busy office - Facilities management and contract management experience - Experience of CAFM systems, finance software and forward maintenance planning - Experience of statutory compliance and regulatory requirements related to project management - An understanding and awareness of health & safety legislation - Excellent communication, interpersonal and negotiation skills - A methodical approach to work with a high level of organisational skills - Proficiency in IT and Excel Other organisations may call this role Project Support Officer, Project Officer, Assistant Project Support Officer, or Workplace Project Officer. We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an Accessibility Tools button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch. The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion. So, if you are interested in this unique opportunity as a Works Project Support Officer, please apply via the button shown. Successful candidates will be appointed on merit. TO APPLY PLEASE CLICK THE "APPLY NOW" BUTTON AND YOU WILL BE REDIRECTED TO BEGIN THE APPLICATION PROCESS
May 14, 2024
Full time
Works Project Support Officer - Facilities Management Hyde Park, London (with significant travel to all parks) About Us The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park. We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year. We are now looking for a Works Project Support Officer to join us on a permanent, full-time basis. The Benefits - Salary of TBA - 26 days' annual leave plus public holidays, increasing to 29 days after 3 years service - Pension scheme (3% employee contribution; up to 10% employer contribution) - Hybrid/agile working options - Private medical insurance and healthcare cash plan - Employee assistance programme and access to mental health first aiders - Learning and development opportunities - Cycle to work scheme - Offices in a beautiful location This is an excellent opportunity for an administrative support professional with facilities and contract management experience to join our prestigious organisation. In this engaging role, you ll have the chance to support us as we maintain the beautiful and historical buildings and structures that make the Royal Parks so unique, for millions to enjoy. Not only will you be working in some of the capital s most renowned green spaces, but you ll be supported to grow and excel in your role with an outstanding range of benefits, great perks and plenty of training and development opportunities. The Role As a Works Project Support Officer, you will support the day-to-day management and maintenance of the Park Assets with a focus on assisting with the delivery of minor works and projects. Managing the administration of works, you ll prepare and co-ordinate project documentation, organise diaries and works meetings, take minutes and produce progress reports, action logs and check on the O&Ms. Acting as the office manager, you ll ensure we have all the resources we need, respond to enquiries, field requests and support staff inductions. You ll also liaise with teams to ensure maintenance or conservation-based projects are delivered to the highest possible standards. Additionally, you will: - Manage finances for works - Create and publish financial reports - Manage the Works asset database and the Works filing system About You To be considered as a Works Project Support Officer, you will need: - Experience of providing administrative support within a busy office - Facilities management and contract management experience - Experience of CAFM systems, finance software and forward maintenance planning - Experience of statutory compliance and regulatory requirements related to project management - An understanding and awareness of health & safety legislation - Excellent communication, interpersonal and negotiation skills - A methodical approach to work with a high level of organisational skills - Proficiency in IT and Excel Other organisations may call this role Project Support Officer, Project Officer, Assistant Project Support Officer, or Workplace Project Officer. We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an Accessibility Tools button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch. The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion. So, if you are interested in this unique opportunity as a Works Project Support Officer, please apply via the button shown. Successful candidates will be appointed on merit. TO APPLY PLEASE CLICK THE "APPLY NOW" BUTTON AND YOU WILL BE REDIRECTED TO BEGIN THE APPLICATION PROCESS
Works Project Support Officer - Facilities Management Hyde Park, London (with significant travel to all parks) About Us The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James's Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park. We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year. We are now looking for a Works Project Support Officer to join us on a permanent, full-time basis. The Benefits - Salary of TBA - 26 days' annual leave plus public holidays, increasing to 29 days after 3 years' service - Pension scheme (3% employee contribution; up to 10% employer contribution) - Hybrid/agile working options - Private medical insurance and healthcare cash plan - Employee assistance programme and access to mental health first aiders - Learning and development opportunities - Cycle to work scheme - Offices in a beautiful location This is an excellent opportunity for an administrative support professional with facilities and contract management experience to join our prestigious organisation. In this engaging role, you'll have the chance to support us as we maintain the beautiful and historical buildings and structures that make the Royal Parks so unique, for millions to enjoy. Not only will you be working in some of the capital's most renowned green spaces, but you'll be supported to grow and excel in your role with an outstanding range of benefits, great perks and plenty of training and development opportunities. The Role As a Works Project Support Officer, you will support the day-to-day management and maintenance of the Park Assets with a focus on assisting with the delivery of minor works and projects. Managing the administration of works, you'll prepare and co-ordinate project documentation, organise diaries and works meetings, take minutes and produce progress reports, action logs and check on the O&Ms. Acting as the office manager, you'll ensure we have all the resources we need, respond to enquiries, field requests and support staff inductions. You'll also liaise with teams to ensure maintenance or conservation-based projects are delivered to the highest possible standards. Additionally, you will: - Manage finances for works - Create and publish financial reports - Manage the Works asset database and the Works filing system About You To be considered as a Works Project Support Officer, you will need: - Experience of providing administrative support within a busy office - Facilities management and contract management experience - Experience of CAFM systems, finance software and forward maintenance planning - Experience of statutory compliance and regulatory requirements related to project management - An understanding and awareness of health & safety legislation - Excellent communication, interpersonal and negotiation skills - A methodical approach to work with a high level of organisational skills - Proficiency in IT and Excel Other organisations may call this role Project Support Officer, Project Officer, Assistant Project Support Officer, or Workplace Project Officer. We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an "Accessibility Tools" button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch. The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion. So, if you are interested in this unique opportunity as a Works Project Support Officer, please apply via the button shown. Successful candidates will be appointed on merit.
May 14, 2024
Full time
Works Project Support Officer - Facilities Management Hyde Park, London (with significant travel to all parks) About Us The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James's Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park. We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other iconic green spaces are among the most visited attractions in the UK with 77 million visits every year. We are now looking for a Works Project Support Officer to join us on a permanent, full-time basis. The Benefits - Salary of TBA - 26 days' annual leave plus public holidays, increasing to 29 days after 3 years' service - Pension scheme (3% employee contribution; up to 10% employer contribution) - Hybrid/agile working options - Private medical insurance and healthcare cash plan - Employee assistance programme and access to mental health first aiders - Learning and development opportunities - Cycle to work scheme - Offices in a beautiful location This is an excellent opportunity for an administrative support professional with facilities and contract management experience to join our prestigious organisation. In this engaging role, you'll have the chance to support us as we maintain the beautiful and historical buildings and structures that make the Royal Parks so unique, for millions to enjoy. Not only will you be working in some of the capital's most renowned green spaces, but you'll be supported to grow and excel in your role with an outstanding range of benefits, great perks and plenty of training and development opportunities. The Role As a Works Project Support Officer, you will support the day-to-day management and maintenance of the Park Assets with a focus on assisting with the delivery of minor works and projects. Managing the administration of works, you'll prepare and co-ordinate project documentation, organise diaries and works meetings, take minutes and produce progress reports, action logs and check on the O&Ms. Acting as the office manager, you'll ensure we have all the resources we need, respond to enquiries, field requests and support staff inductions. You'll also liaise with teams to ensure maintenance or conservation-based projects are delivered to the highest possible standards. Additionally, you will: - Manage finances for works - Create and publish financial reports - Manage the Works asset database and the Works filing system About You To be considered as a Works Project Support Officer, you will need: - Experience of providing administrative support within a busy office - Facilities management and contract management experience - Experience of CAFM systems, finance software and forward maintenance planning - Experience of statutory compliance and regulatory requirements related to project management - An understanding and awareness of health & safety legislation - Excellent communication, interpersonal and negotiation skills - A methodical approach to work with a high level of organisational skills - Proficiency in IT and Excel Other organisations may call this role Project Support Officer, Project Officer, Assistant Project Support Officer, or Workplace Project Officer. We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an "Accessibility Tools" button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch. The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please visit our website to find out more on our approach to Equality, Diversity and Inclusion. So, if you are interested in this unique opportunity as a Works Project Support Officer, please apply via the button shown. Successful candidates will be appointed on merit.