London Borough Legal Assistant Full time On-going contract - perm To provide effective administrative support to the legal service, in the provision of advice to Councils, their Members and Officers and external stakeholders. Support the provision of legal expertise through a shared delivery back office support service and contribute to the delivery of a portfolio of high quality, solution focused lega click apply for full job details
May 16, 2024
Contractor
London Borough Legal Assistant Full time On-going contract - perm To provide effective administrative support to the legal service, in the provision of advice to Councils, their Members and Officers and external stakeholders. Support the provision of legal expertise through a shared delivery back office support service and contribute to the delivery of a portfolio of high quality, solution focused lega click apply for full job details
Administrator - Personal Assistant Your new company This is a growing property development organisation with a large reach across the South East of England. This is a great local organisation to join, with a fast-paced environment and good retention. Your new role Joining a team of three, you will support a busy Department Leader with administrative responsibilities, as well as some Personal Assistant duties such as calendar booking and inbox management. This is a busy, fast-paced environment that is ideal for someone who has great admin experience, likes to be busy and can be collaborative. Working hours: 9am - 5.30pm office-based (this is NOT a hybrid role) Salary: £28,000 - £30,000 PA Location: Enfield What you'll need to succeed Several years' solid Administration experience Experience as a Personal Assistant an advantage Comfortable being office-based You will need to be a UK resident with right to work in the UK What you'll get in return 25 days annual leave Private healthcare after probation Private car park What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Visa sponsorship is not available for this role. #
May 16, 2024
Full time
Administrator - Personal Assistant Your new company This is a growing property development organisation with a large reach across the South East of England. This is a great local organisation to join, with a fast-paced environment and good retention. Your new role Joining a team of three, you will support a busy Department Leader with administrative responsibilities, as well as some Personal Assistant duties such as calendar booking and inbox management. This is a busy, fast-paced environment that is ideal for someone who has great admin experience, likes to be busy and can be collaborative. Working hours: 9am - 5.30pm office-based (this is NOT a hybrid role) Salary: £28,000 - £30,000 PA Location: Enfield What you'll need to succeed Several years' solid Administration experience Experience as a Personal Assistant an advantage Comfortable being office-based You will need to be a UK resident with right to work in the UK What you'll get in return 25 days annual leave Private healthcare after probation Private car park What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Visa sponsorship is not available for this role. #
Your new company We are looking for a highly organised and proactive Personal Assistant (PA) to join our education team in Marlborough. The successful candidate will be responsible for providing administrative support to our senior management team. Your new role Key Responsibilities: Manage the diaries of senior management team membersOrganise travel arrangements and itinerariesPrepare and edit correspondence, reports, and presentationsManage incoming and outgoing communicationsMaintain accurate records and filesUndertake ad-hoc administrative tasks as required What you'll need to succeed Requirements: Proven experience as a Personal Assistant or similar roleExcellent organisational and time-management skillsStrong communication and interpersonal abilitiesProficient in Microsoft Office SuiteAbility to work independently and as part of a teamHigh level of discretion and confidentiality What you'll get in return £25,000 - £26,000 What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
May 16, 2024
Full time
Your new company We are looking for a highly organised and proactive Personal Assistant (PA) to join our education team in Marlborough. The successful candidate will be responsible for providing administrative support to our senior management team. Your new role Key Responsibilities: Manage the diaries of senior management team membersOrganise travel arrangements and itinerariesPrepare and edit correspondence, reports, and presentationsManage incoming and outgoing communicationsMaintain accurate records and filesUndertake ad-hoc administrative tasks as required What you'll need to succeed Requirements: Proven experience as a Personal Assistant or similar roleExcellent organisational and time-management skillsStrong communication and interpersonal abilitiesProficient in Microsoft Office SuiteAbility to work independently and as part of a teamHigh level of discretion and confidentiality What you'll get in return £25,000 - £26,000 What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Executive Assistant Your new company A national healthcare company is looking for an Executive Assistant to work on a temporary basis for 6 months. Your new role The post holder will be accountable for the provision of a comprehensive and high level confidential secretarial and administrative service to the Senior Leadership team and other senior management as designated. This will include secretarial activities, for example, word processing, filing, diary management etc, but will also include developing, maintaining and managing office and information systems in support of the Senior Leadership team. The post holder will play a key role in preparing agendas, taking, transcribing and distributing minutes, organising follow-up action and ensuring an effective bring forward/briefing system in respect of key documentation required. A significant proportion of the post holder's work is unsupervised and non-routine, requiring judgement and initiative with minimal guidance amid often changing and competing priorities. Key Tasks are: Undertake executive assistant duties including electronic archiving of documents (include agreed systems for managing emails with the Senior Leadership team), note and minute taking (by either physical attendance of meetings or virtually), word processing, photocopying, and dealing with general communications.Managing and maintaining the smooth running of the Senior Leadership team diaries using judgment to prioritise the SLT work schedule in accordance with changing priorities, liaising and negotiating with all relevant parties in an efficient and effective way.Managing the shared mailbox and providing a triage service to the Senior Leadership team mailboxes as and when required, ensuring prompt and effective action using discretion and judgement to handle urgent, sensitive or confidential matters whilst adhering to data protection policies.Prioritise own workload and work with minimum supervision.Through liaison and co-operation with colleagues/managers, ensure the seamless provision of an effective and efficient administrative and executive assistant services to the Senior Leadership team. Occasionally support may be required to the Academy Executive Board.Influence colleagues to support activities where necessary to ensure service provision is achieved. Assist in recruitment and selection as appropriate and is involved in the departmental induction and orientation programme/s. Manage the forward planning and preparation of briefings for the Senior Leadership team for meetings and reporting on follow up actions, any areas of concern or potential conflicts. On a weekly basis prepare and collate, to underpin the diary and future forward weeks planning, escalating issues and concerns as appropriate, well in advance. Summarise activities and use these briefings to draft a report for the Senior Leadership team.Maintain appointment diaries for the Senior Leadership team and, as necessary, makes appropriate arrangements e.g. booking rooms for meetings, refreshments, travel and parking arrangements. Arrange training and development activities for CPD/Networking meetings in line with the above points.Coordinate and finalise information required for key documents, on time and to a high standard e.g. annual reports, strategic documentation for key stakeholders including the Department of Health and Social Care.Support other engagement activities of the Senior Leadership team and Academy Executive Board for wider connectivity with the organisation.Deal with complex enquiries, investigating and researching matters, thereby providing appropriate information/guidance and advice, escalating issues to the Senior Leadership team (as appropriate).Liaise with external stakeholders and with internal departments/colleagues to access appropriate information/advice as required to fulfil the role. What you'll need to succeed Previous and recent experience in a similar PA or EA role. What you'll get in return 6-month contract, good rates of pay Hybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
May 16, 2024
Seasonal
Executive Assistant Your new company A national healthcare company is looking for an Executive Assistant to work on a temporary basis for 6 months. Your new role The post holder will be accountable for the provision of a comprehensive and high level confidential secretarial and administrative service to the Senior Leadership team and other senior management as designated. This will include secretarial activities, for example, word processing, filing, diary management etc, but will also include developing, maintaining and managing office and information systems in support of the Senior Leadership team. The post holder will play a key role in preparing agendas, taking, transcribing and distributing minutes, organising follow-up action and ensuring an effective bring forward/briefing system in respect of key documentation required. A significant proportion of the post holder's work is unsupervised and non-routine, requiring judgement and initiative with minimal guidance amid often changing and competing priorities. Key Tasks are: Undertake executive assistant duties including electronic archiving of documents (include agreed systems for managing emails with the Senior Leadership team), note and minute taking (by either physical attendance of meetings or virtually), word processing, photocopying, and dealing with general communications.Managing and maintaining the smooth running of the Senior Leadership team diaries using judgment to prioritise the SLT work schedule in accordance with changing priorities, liaising and negotiating with all relevant parties in an efficient and effective way.Managing the shared mailbox and providing a triage service to the Senior Leadership team mailboxes as and when required, ensuring prompt and effective action using discretion and judgement to handle urgent, sensitive or confidential matters whilst adhering to data protection policies.Prioritise own workload and work with minimum supervision.Through liaison and co-operation with colleagues/managers, ensure the seamless provision of an effective and efficient administrative and executive assistant services to the Senior Leadership team. Occasionally support may be required to the Academy Executive Board.Influence colleagues to support activities where necessary to ensure service provision is achieved. Assist in recruitment and selection as appropriate and is involved in the departmental induction and orientation programme/s. Manage the forward planning and preparation of briefings for the Senior Leadership team for meetings and reporting on follow up actions, any areas of concern or potential conflicts. On a weekly basis prepare and collate, to underpin the diary and future forward weeks planning, escalating issues and concerns as appropriate, well in advance. Summarise activities and use these briefings to draft a report for the Senior Leadership team.Maintain appointment diaries for the Senior Leadership team and, as necessary, makes appropriate arrangements e.g. booking rooms for meetings, refreshments, travel and parking arrangements. Arrange training and development activities for CPD/Networking meetings in line with the above points.Coordinate and finalise information required for key documents, on time and to a high standard e.g. annual reports, strategic documentation for key stakeholders including the Department of Health and Social Care.Support other engagement activities of the Senior Leadership team and Academy Executive Board for wider connectivity with the organisation.Deal with complex enquiries, investigating and researching matters, thereby providing appropriate information/guidance and advice, escalating issues to the Senior Leadership team (as appropriate).Liaise with external stakeholders and with internal departments/colleagues to access appropriate information/advice as required to fulfil the role. What you'll need to succeed Previous and recent experience in a similar PA or EA role. What you'll get in return 6-month contract, good rates of pay Hybrid Working What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Amazing Interim Opportunity! Team Assistant to HR Directors Your new company We are looking for a dedicated and efficient and ambitious Team Assistant to provide administrative and operational support to our two HR directors. You will be part of a friendly and professional team that works to deliver the best HR services and solutions for our charity organisation! You will be supporting the HR directors 1:1 which means you will gain so mich insight into the world of HR, which includes, compliance, onboarding, recruitment, and salary benchmarking! This opportunity is great for those looking to start a career in HR, or would love to increase their knowledge within HR. To be successful in this role, you need to be diligent, organised and keen to work within the Charity/NFP sector. In addition, previous HR experience will be a plus, as we're looking for an amazing temp to come in and hit the ground running What you'll be responsible for Act as the main point of contact for the HR directors and help them to handle their correspondence and queries. Manage their diaries and coordinate meetings. Helping with onboarding: coordinating with HR BP's, sending out new starter announcements, producing employee checks Arrange travel and accommodation on a national level and help to prepare travel documents. Help with compliance tasks, like obtaining and storing confidential documents. Prepare induction presentations. Maintain and update the HR directors' filing system and contact database. Handle confidential and sensitive information with discretion. Essential Previous experience as a Personal Assistant. Proficient in MS Office and Google Suite. Excellent verbal and written communication skills. Strong organisational and time management skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Flexibility and adaptability to changing priorities and demands. Insight or knowledge of HR processes If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or send directly to . If this job isn't quite right for you, but you are looking for a new position as a Personal, Executive or Team Assistant within the Charity sector, please contact Lorena De Freitas for a confidential discussion on your career. #
May 16, 2024
Seasonal
Amazing Interim Opportunity! Team Assistant to HR Directors Your new company We are looking for a dedicated and efficient and ambitious Team Assistant to provide administrative and operational support to our two HR directors. You will be part of a friendly and professional team that works to deliver the best HR services and solutions for our charity organisation! You will be supporting the HR directors 1:1 which means you will gain so mich insight into the world of HR, which includes, compliance, onboarding, recruitment, and salary benchmarking! This opportunity is great for those looking to start a career in HR, or would love to increase their knowledge within HR. To be successful in this role, you need to be diligent, organised and keen to work within the Charity/NFP sector. In addition, previous HR experience will be a plus, as we're looking for an amazing temp to come in and hit the ground running What you'll be responsible for Act as the main point of contact for the HR directors and help them to handle their correspondence and queries. Manage their diaries and coordinate meetings. Helping with onboarding: coordinating with HR BP's, sending out new starter announcements, producing employee checks Arrange travel and accommodation on a national level and help to prepare travel documents. Help with compliance tasks, like obtaining and storing confidential documents. Prepare induction presentations. Maintain and update the HR directors' filing system and contact database. Handle confidential and sensitive information with discretion. Essential Previous experience as a Personal Assistant. Proficient in MS Office and Google Suite. Excellent verbal and written communication skills. Strong organisational and time management skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Flexibility and adaptability to changing priorities and demands. Insight or knowledge of HR processes If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or send directly to . If this job isn't quite right for you, but you are looking for a new position as a Personal, Executive or Team Assistant within the Charity sector, please contact Lorena De Freitas for a confidential discussion on your career. #
Office Manager and Office Coordinator Your new company We are a charity that assists adults with spinal cord injuries and mobility impairments. We are looking for an experienced and versatile Office Manager and Coordinator to oversee the smooth running of our charity organisation. You will be responsible for managing the office operations, ensuring the health and safety of the premises, and coordinating with external vendors and contractors. What you'll need to succeed Proven experience as an Office Manager/Coordinator, or similar role. Proficient in MS Office and Google Suite. Excellent verbal and written communication skills. Strong organisational and time management skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Flexibility and adaptability to changing needs and demands. Knowledge of the charity sector and its regulations. A degree in Business Administration, Management, or related field is desirable. Your new role Manage the office budget and expenses, and prepare financial reports and forecasts. Supervise and support the administrative staff, and delegate tasks as needed. Maintain and update the office policies and procedures, and ensure compliance with legal and regulatory requirements. Arrange and facilitate staff meetings, trainings, and events, and take minutes and action points. Manage the office supplies and equipment, and liaise with suppliers and service providers. Ensure the maintenance and security of the office facilities, and coordinate repairs and renovations. Monitor the performance and quality of the office services and systems, and implement improvements as needed. Handle confidential and sensitive information with discretion. Perform any other duties as assigned by the senior management. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or send directly to . If this job isn't quite right for you, but you are looking for a new position as a Personal, Executive or Team Assistant within the Charity sector, please contact Lorena De Freitas for a confidential discussion on your career. #
May 16, 2024
Seasonal
Office Manager and Office Coordinator Your new company We are a charity that assists adults with spinal cord injuries and mobility impairments. We are looking for an experienced and versatile Office Manager and Coordinator to oversee the smooth running of our charity organisation. You will be responsible for managing the office operations, ensuring the health and safety of the premises, and coordinating with external vendors and contractors. What you'll need to succeed Proven experience as an Office Manager/Coordinator, or similar role. Proficient in MS Office and Google Suite. Excellent verbal and written communication skills. Strong organisational and time management skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Flexibility and adaptability to changing needs and demands. Knowledge of the charity sector and its regulations. A degree in Business Administration, Management, or related field is desirable. Your new role Manage the office budget and expenses, and prepare financial reports and forecasts. Supervise and support the administrative staff, and delegate tasks as needed. Maintain and update the office policies and procedures, and ensure compliance with legal and regulatory requirements. Arrange and facilitate staff meetings, trainings, and events, and take minutes and action points. Manage the office supplies and equipment, and liaise with suppliers and service providers. Ensure the maintenance and security of the office facilities, and coordinate repairs and renovations. Monitor the performance and quality of the office services and systems, and implement improvements as needed. Handle confidential and sensitive information with discretion. Perform any other duties as assigned by the senior management. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or send directly to . If this job isn't quite right for you, but you are looking for a new position as a Personal, Executive or Team Assistant within the Charity sector, please contact Lorena De Freitas for a confidential discussion on your career. #
Role overview As a Store Manager at Vision Express, you're responsible for overseeing the day-to-day operations of the store. This includes managing your colleagues in store, ensuring excellent customer service, maintaining store standards, and meeting sales targets. You'll also handle administrative tasks such as scheduling, inventory management, and financial reporting. You'll also manage the recruitment for your store with the support of your peers, including your Regional Manager and our Store Support Centre colleagues. You're responsible for creating a positive and productive work environment for your team, ensuring that all employees are trained and supported in their roles as we all play a key part in our mission of helping our customers to 'See More and Be More' by providing tailored and effective eyecare and eyewear solutions, to help customers maximise their visual potential and enhance their lifestyle. Although the hours of this role are advertised, if this sounds like the role for you, we'd love to hear about your ideal working week. Whether this is hours to fit around the school run or you prefer a compressed week - we are open to discussing flexible options with you further. Who are we? We are Vision Express - with over 550 stores across the UK and Ireland, we have something for everyone. Whether you want to work in a busy city centre flagship, a smaller village store or in one of our coastal locations, we're sure we will have the perfect solution for you! Did you know, we are also part of the EssilorLuxottica family? EssilorLuxottica is the global leader in the design, manufacture and distribution of lenses, frames and sunglasses! We are home to the most loved and widely-recognised vision care and eyewear brands in the world. Their priority eyewear brands include Ray-Ban, Oakley, Costa, Vogue Eyewear, Persol and Oliver Peoples, complemented by over 20 prestigious licensed brands. Who is the perfect candidate? Monitor and analyse sales performance data to identify areas for improvement and encourage this within your team to meet or exceed sales targets and drive business growth Support your colleagues in store with your strong leadership and management skills Great communication and rapport building to translate professional terminology into language understanding to patients Exceptional attention to detail in maintaining accurate customer records, prescriptions, and requirements to provide them with the best service and product recommendations Teamwork with colleagues across the whole store team, including our Eye Care Professionals, Optical Assistants and Management The ability to work under pressure and handle challenging situations in a fast-paced retail environment Confidence, passion, drive and enthusiasm Support with the instore recruitment process Training and coaching sessions with your colleagues in store, to ensure everybody is working to the best of their ability and towards our mission to help customers 'See More and Be More'. Anything else you should know? Sales and performance-based bonus Targeted incentives Competitive pension scheme Private medical cover for you and your family Life Assurance - 4 x your basic annual salary Free eyewear annually with eligibility from day one of joining us! Opportunities to get involved in the OneSight EssilorLuxottica Foundation Discounts throughout the year for your friends and family Employee Assistance Program offering confidential support and advice on everything from financial support and everything in-between 33 days annual leave - increasing with your length of service, plus the opportunity to buy or sell holiday Flexible health related benefits, such as Health Cash Plan, Additional Life cover, Critical Illness cover and Dental Plan Opportunities to join a company wide community with peer-to-peer knowledge sharing and collaborating through our internal channels Flexible lifestyle benefits, such as Gymflex, Dining Cards, discounted Travel Insurance, Experience Days and even discounted bicycles through our Cycle to Work Scheme And so much more!
May 16, 2024
Full time
Role overview As a Store Manager at Vision Express, you're responsible for overseeing the day-to-day operations of the store. This includes managing your colleagues in store, ensuring excellent customer service, maintaining store standards, and meeting sales targets. You'll also handle administrative tasks such as scheduling, inventory management, and financial reporting. You'll also manage the recruitment for your store with the support of your peers, including your Regional Manager and our Store Support Centre colleagues. You're responsible for creating a positive and productive work environment for your team, ensuring that all employees are trained and supported in their roles as we all play a key part in our mission of helping our customers to 'See More and Be More' by providing tailored and effective eyecare and eyewear solutions, to help customers maximise their visual potential and enhance their lifestyle. Although the hours of this role are advertised, if this sounds like the role for you, we'd love to hear about your ideal working week. Whether this is hours to fit around the school run or you prefer a compressed week - we are open to discussing flexible options with you further. Who are we? We are Vision Express - with over 550 stores across the UK and Ireland, we have something for everyone. Whether you want to work in a busy city centre flagship, a smaller village store or in one of our coastal locations, we're sure we will have the perfect solution for you! Did you know, we are also part of the EssilorLuxottica family? EssilorLuxottica is the global leader in the design, manufacture and distribution of lenses, frames and sunglasses! We are home to the most loved and widely-recognised vision care and eyewear brands in the world. Their priority eyewear brands include Ray-Ban, Oakley, Costa, Vogue Eyewear, Persol and Oliver Peoples, complemented by over 20 prestigious licensed brands. Who is the perfect candidate? Monitor and analyse sales performance data to identify areas for improvement and encourage this within your team to meet or exceed sales targets and drive business growth Support your colleagues in store with your strong leadership and management skills Great communication and rapport building to translate professional terminology into language understanding to patients Exceptional attention to detail in maintaining accurate customer records, prescriptions, and requirements to provide them with the best service and product recommendations Teamwork with colleagues across the whole store team, including our Eye Care Professionals, Optical Assistants and Management The ability to work under pressure and handle challenging situations in a fast-paced retail environment Confidence, passion, drive and enthusiasm Support with the instore recruitment process Training and coaching sessions with your colleagues in store, to ensure everybody is working to the best of their ability and towards our mission to help customers 'See More and Be More'. Anything else you should know? Sales and performance-based bonus Targeted incentives Competitive pension scheme Private medical cover for you and your family Life Assurance - 4 x your basic annual salary Free eyewear annually with eligibility from day one of joining us! Opportunities to get involved in the OneSight EssilorLuxottica Foundation Discounts throughout the year for your friends and family Employee Assistance Program offering confidential support and advice on everything from financial support and everything in-between 33 days annual leave - increasing with your length of service, plus the opportunity to buy or sell holiday Flexible health related benefits, such as Health Cash Plan, Additional Life cover, Critical Illness cover and Dental Plan Opportunities to join a company wide community with peer-to-peer knowledge sharing and collaborating through our internal channels Flexible lifestyle benefits, such as Gymflex, Dining Cards, discounted Travel Insurance, Experience Days and even discounted bicycles through our Cycle to Work Scheme And so much more!
Personal Assistant supporting the board/directors for Peoples Postcode Lottery Executive Personal Assistant Based at the London Office in Bedford Square with some travel to the Edinburgh Office every so often. Postcode Lottery Group is a purpose-driven business, operating society lotteries to raise funds for charities and good causes. Founded in The Netherlands in 1989, it is the creator and owner of the Postcode Lotteries in The Netherlands, Sweden, Great Britain, Germany, and Norway. Since its launch, over €13 billion has been raised for charities by its players. The lottery in Great Britain operates under the name of People's Postcode Lottery, founded in 2005. The Postcode Lottery Group head office is in Amsterdam, recently an office in London has been opened and one of the Executive Board Directors has relocated full-time to London. The People's Postcode Lottery is headquartered in Edinburgh. Two of the UK Managing Directors live in London and partially work in the London office. The Personal Assistant to the Member of the Executive Board (and to the two Managing Directors of People's Postcode Lottery) ensures the smooth functioning of the London Office and provides high-level secretarial support, enabling the Board Director and the MDs to excel. This role involves proactively managing tasks, including efficient schedule management, meeting coordination, communication handling, project management, and office management. The assistant will closely collaborate with other assistants in the UK and Netherlands especially with another PA working four days per week in London, and the MD assistants based in Edinburgh. The Assistant will also provide support as required when other senior leaders are using the London office. Key responsibilities: efficient calendar management and handling of phone calls.manage emails, correspondence, and prepare presentations.schedule appointments, meetings, and business dinners.manage visitors to the London office, as the first representative of the company.create action lists and monitor/ensure follow-up.organise business trips and meetings, including flights, hotel accommodation, meeting venues, visas, etc.actively maintain internal/external contacts and stay updated on the latest developments within the Postcode Lottery Group.share useful and practical cultural information about London and GB.serve as a backup for other executive assistants and collaborate closely for a seamless workflow and coordination. Essential Skills:proven experience as assistant to a senior executive or similar high-level administrative role.exceptional organisational and time-management skills.strong written and verbal communication abilities.proficiency in Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).ability to handle sensitive and confidential information discreetly.adaptability and ability to thrive in a fast-paced environment. ability to work effectively under the pressure of deadlines.high level of professionalism and attention to detail. Benefits of working with us: You will receive a competitive salary, join an excellent pension scheme, and benefit from private medical care.We have a strong culture of learning and development. Our Lottery Academy offers an extensive range of training programmes and courses. There are also many career opportunities in the UK and abroad.We enjoy working with one another. We regularly arrange social activities and organise our Christmas breakfast at the end of the year, a date that everyone looks forward to, where we look back proudly at what we've achieved together.You're regularly involved in the work carried out by the charities thanks to the funds we raise for them. This includes volunteering, project visits, presentations in our seminar space, and an invite to the annual Gala event attended by the organisations we support. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
May 16, 2024
Full time
Personal Assistant supporting the board/directors for Peoples Postcode Lottery Executive Personal Assistant Based at the London Office in Bedford Square with some travel to the Edinburgh Office every so often. Postcode Lottery Group is a purpose-driven business, operating society lotteries to raise funds for charities and good causes. Founded in The Netherlands in 1989, it is the creator and owner of the Postcode Lotteries in The Netherlands, Sweden, Great Britain, Germany, and Norway. Since its launch, over €13 billion has been raised for charities by its players. The lottery in Great Britain operates under the name of People's Postcode Lottery, founded in 2005. The Postcode Lottery Group head office is in Amsterdam, recently an office in London has been opened and one of the Executive Board Directors has relocated full-time to London. The People's Postcode Lottery is headquartered in Edinburgh. Two of the UK Managing Directors live in London and partially work in the London office. The Personal Assistant to the Member of the Executive Board (and to the two Managing Directors of People's Postcode Lottery) ensures the smooth functioning of the London Office and provides high-level secretarial support, enabling the Board Director and the MDs to excel. This role involves proactively managing tasks, including efficient schedule management, meeting coordination, communication handling, project management, and office management. The assistant will closely collaborate with other assistants in the UK and Netherlands especially with another PA working four days per week in London, and the MD assistants based in Edinburgh. The Assistant will also provide support as required when other senior leaders are using the London office. Key responsibilities: efficient calendar management and handling of phone calls.manage emails, correspondence, and prepare presentations.schedule appointments, meetings, and business dinners.manage visitors to the London office, as the first representative of the company.create action lists and monitor/ensure follow-up.organise business trips and meetings, including flights, hotel accommodation, meeting venues, visas, etc.actively maintain internal/external contacts and stay updated on the latest developments within the Postcode Lottery Group.share useful and practical cultural information about London and GB.serve as a backup for other executive assistants and collaborate closely for a seamless workflow and coordination. Essential Skills:proven experience as assistant to a senior executive or similar high-level administrative role.exceptional organisational and time-management skills.strong written and verbal communication abilities.proficiency in Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).ability to handle sensitive and confidential information discreetly.adaptability and ability to thrive in a fast-paced environment. ability to work effectively under the pressure of deadlines.high level of professionalism and attention to detail. Benefits of working with us: You will receive a competitive salary, join an excellent pension scheme, and benefit from private medical care.We have a strong culture of learning and development. Our Lottery Academy offers an extensive range of training programmes and courses. There are also many career opportunities in the UK and abroad.We enjoy working with one another. We regularly arrange social activities and organise our Christmas breakfast at the end of the year, a date that everyone looks forward to, where we look back proudly at what we've achieved together.You're regularly involved in the work carried out by the charities thanks to the funds we raise for them. This includes volunteering, project visits, presentations in our seminar space, and an invite to the annual Gala event attended by the organisations we support. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Full time Permanent Secretary in Taunton £23k Your new company Working for a successful law firm who have offices based all over Somerset. We currently have 2 roles available for Legal Assistant/ Secretaries for this organisation. One for the Family department and the other for the Conveyancing department. Both roles are full-time permanent, paying £23k. Working hours are Monday - Friday, 9am - 5pm. 35 hours per week. Your new role Both roles will require the duties below. However, the family secretary role will be based in the Taunton office. However, the conveyancing/ private client secretary will be required to travel to most of their offices during the working week, which are all within local travelling distance-the cost of the travel will either be reimbursed or a company car provided. This info is currently being looked into. To provide both clerical and administrative support to fee earners, either as part of a team or individually. The role plays a vital part in the administration and smooth running of the business. Secretaries are involved with the coordination and implementation of office procedures and may be responsible for specific tasks or projects and, in some cases, oversee and supervise junior staff. answering calls, taking messages and handling correspondence.maintaining diaries and arranging appointments.typing, preparing and collating reports.filing.organising and servicing meetings (producing agendas and taking minutes)managing databases.prioritising workloads.audio typing What you'll need to succeed You will be confident in your ability to work well under pressure, conducting matters professionally, whilst providing a friendly, courteous and knowledgeable service. A driving licence and your own vehicle are essential for this role. You must have audio typing experience to be successful in either of these roles. Minimum 2 years experience within a legal role. What you'll get in return Good rate of pay for a 35 hours per week contract. Pension contribution Holiday allowance Career progression opportunities Excellent company benefits to be discussed. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
May 16, 2024
Full time
Full time Permanent Secretary in Taunton £23k Your new company Working for a successful law firm who have offices based all over Somerset. We currently have 2 roles available for Legal Assistant/ Secretaries for this organisation. One for the Family department and the other for the Conveyancing department. Both roles are full-time permanent, paying £23k. Working hours are Monday - Friday, 9am - 5pm. 35 hours per week. Your new role Both roles will require the duties below. However, the family secretary role will be based in the Taunton office. However, the conveyancing/ private client secretary will be required to travel to most of their offices during the working week, which are all within local travelling distance-the cost of the travel will either be reimbursed or a company car provided. This info is currently being looked into. To provide both clerical and administrative support to fee earners, either as part of a team or individually. The role plays a vital part in the administration and smooth running of the business. Secretaries are involved with the coordination and implementation of office procedures and may be responsible for specific tasks or projects and, in some cases, oversee and supervise junior staff. answering calls, taking messages and handling correspondence.maintaining diaries and arranging appointments.typing, preparing and collating reports.filing.organising and servicing meetings (producing agendas and taking minutes)managing databases.prioritising workloads.audio typing What you'll need to succeed You will be confident in your ability to work well under pressure, conducting matters professionally, whilst providing a friendly, courteous and knowledgeable service. A driving licence and your own vehicle are essential for this role. You must have audio typing experience to be successful in either of these roles. Minimum 2 years experience within a legal role. What you'll get in return Good rate of pay for a 35 hours per week contract. Pension contribution Holiday allowance Career progression opportunities Excellent company benefits to be discussed. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Tribunal Assistant - Oxford Job Title: Tribunal Assistant Job Description We are looking for a reliable and flexible individual able to provide administrative support at various locations within the Oxford area as a Tribunal Assistant within the public sector. You will be required to assist panel members, solicitors and judges in a tribunal situation. This will include chasing, collecting and distributing paperwork, meeting and greeting panel members, providing refreshments and general administration duties such as faxing and photocopying. You will need to be extremely flexible towards the number of hours worked as no set number can be guaranteed, and we are looking for people who would be happy with-part time but available full time if required. You will also need to be available at short notice for work and for changes of locations. You will be required to attend tribunals at various locations within the Oxford area, so flexibility is essential, as is your own transport. This is a stand-alone role, so successful applicants will be able to work on their own initiative as well as be capable of dealing with any given situation. You will have excellent communication skills and a tribunal background will be an advantage. As part of the vetting process for this role, Hays will carry out an Enhanced Disclosure check on successful candidates. The role is to start immediately. The successful candidate will be required to cover tribunals in various areas across Oxford, so applicants must be willing to travel to these locations. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
May 16, 2024
Seasonal
Tribunal Assistant - Oxford Job Title: Tribunal Assistant Job Description We are looking for a reliable and flexible individual able to provide administrative support at various locations within the Oxford area as a Tribunal Assistant within the public sector. You will be required to assist panel members, solicitors and judges in a tribunal situation. This will include chasing, collecting and distributing paperwork, meeting and greeting panel members, providing refreshments and general administration duties such as faxing and photocopying. You will need to be extremely flexible towards the number of hours worked as no set number can be guaranteed, and we are looking for people who would be happy with-part time but available full time if required. You will also need to be available at short notice for work and for changes of locations. You will be required to attend tribunals at various locations within the Oxford area, so flexibility is essential, as is your own transport. This is a stand-alone role, so successful applicants will be able to work on their own initiative as well as be capable of dealing with any given situation. You will have excellent communication skills and a tribunal background will be an advantage. As part of the vetting process for this role, Hays will carry out an Enhanced Disclosure check on successful candidates. The role is to start immediately. The successful candidate will be required to cover tribunals in various areas across Oxford, so applicants must be willing to travel to these locations. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
An excellent opportunity to join a leading construction organisation in Belfast as a permanent staff member Your new company Based in Belfast, this civil engineering consultancy firm is looking for their next document controller and administrator to join their team on a permanent basis. This organisation has experienced significant growth in the past decade and specialises in civil, structural and health and safety solutions. Your new role In this role you will report into the company's compliance manager and director. You will oversee administration and provide support with document control responsibilities and business support tasks. Your main responsibilities will consist of the following: Inputting document data into registers, ensuring information is accurate and up to date Distributing freshly approved documents and drawings to relevant stakeholders Assisting with quality checking and auditing of document databases Management of file and control logs on various projects Providing administrative support to technical staff and business support functions Assisting with report writing Assisting with the preparation of technical submissions and tenders Mail distribution Occasional reception and front -of-house cover Assisting with coordinating and booking internal and external events, courses etc. What you'll need to succeed In order to be considered for this role, you will have the following: 4 GCSEs to include English at Grade C or above Working knowledge of document control procedures is preferable but not essential. Previous experience within the construction industry is preferable but not essential. Proficient in the use of Micorosft Office Suite Excellent oral and written communication skills Strong analytical skills Use of initiative in problem-solving Ability to prioritise tasks and manage projects using imagination, drive and enthusiasm Client focused What you'll get in return Attractive salary - up to £29,000. Excellent annual leave Flexible start and finish times Health cash voucher plan Training and development opportunities Long service award scheme Refer a friend scheme Regular social actives Flexible working options available - hybrid work considered What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
May 16, 2024
Full time
An excellent opportunity to join a leading construction organisation in Belfast as a permanent staff member Your new company Based in Belfast, this civil engineering consultancy firm is looking for their next document controller and administrator to join their team on a permanent basis. This organisation has experienced significant growth in the past decade and specialises in civil, structural and health and safety solutions. Your new role In this role you will report into the company's compliance manager and director. You will oversee administration and provide support with document control responsibilities and business support tasks. Your main responsibilities will consist of the following: Inputting document data into registers, ensuring information is accurate and up to date Distributing freshly approved documents and drawings to relevant stakeholders Assisting with quality checking and auditing of document databases Management of file and control logs on various projects Providing administrative support to technical staff and business support functions Assisting with report writing Assisting with the preparation of technical submissions and tenders Mail distribution Occasional reception and front -of-house cover Assisting with coordinating and booking internal and external events, courses etc. What you'll need to succeed In order to be considered for this role, you will have the following: 4 GCSEs to include English at Grade C or above Working knowledge of document control procedures is preferable but not essential. Previous experience within the construction industry is preferable but not essential. Proficient in the use of Micorosft Office Suite Excellent oral and written communication skills Strong analytical skills Use of initiative in problem-solving Ability to prioritise tasks and manage projects using imagination, drive and enthusiasm Client focused What you'll get in return Attractive salary - up to £29,000. Excellent annual leave Flexible start and finish times Health cash voucher plan Training and development opportunities Long service award scheme Refer a friend scheme Regular social actives Flexible working options available - hybrid work considered What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Recruiting for a Legal PA - Private Client for a leading law firm with amazing clients Working for a busy and demanding Partner who travels extensively so needs a PA with international travel and diary experience. Salary c£45,000 + hybrid working 2 days at home. Duties and Responsibilities Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate. Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time). Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc. To work with the client lead Partner and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches. To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients. Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required. To co-ordinate the WIP lists and billing on behalf of Partners, including liaison with billing team. Pro-active monitoring of time and bills against the estimate. To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems. This will involve pro-actively chasing fee-earners and their clients for any missing information as well as full management of client files etc. Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses. Researching company/client information and biographies. Logging referrals and contacts to interaction and management of Interaction lists. Full management of travel and expenses for assigned fee-earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy. Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols. Prepare, amend and proofread documents (e.g. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately. If hired within the team, collaborating with Administrative Assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc. Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc. Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate. Skills/Experience Previous experience gained in an administrative role supporting a team in a similar professional services environment (ideally legal). Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements. Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed. Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized. A flexible approach to work: able to respond positively and willingly to changes to requirements, schedules, work required etc. Organised and methodical, and able to operate effectively within structured work processes, in particular, with compliance/quality control frameworks. A strong team player, willing to take on work for additional fee-earners and/or help with other tasks as needed in order to meet the needs of the business. Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.) with the willingness and potential.
May 16, 2024
Full time
Recruiting for a Legal PA - Private Client for a leading law firm with amazing clients Working for a busy and demanding Partner who travels extensively so needs a PA with international travel and diary experience. Salary c£45,000 + hybrid working 2 days at home. Duties and Responsibilities Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate. Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time). Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc. To work with the client lead Partner and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches. To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients. Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required. To co-ordinate the WIP lists and billing on behalf of Partners, including liaison with billing team. Pro-active monitoring of time and bills against the estimate. To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained, issued and correctly stored on the Firm's systems. This will involve pro-actively chasing fee-earners and their clients for any missing information as well as full management of client files etc. Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses. Researching company/client information and biographies. Logging referrals and contacts to interaction and management of Interaction lists. Full management of travel and expenses for assigned fee-earners, ensuring business travel is booked via the Firm's in-house provider. This will include both routine and more complex travel arrangements, ensuring that fee-earners are provided with full itineraries, supporting materials and that business expenses are captured, approved and processed for payment in line with policy. Ensuring all documents are maintained and filed in line with the Firm's electronic and hard copy filing protocols. Prepare, amend and proofread documents (e.g. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately. If hired within the team, collaborating with Administrative Assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc. Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc. Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate. Skills/Experience Previous experience gained in an administrative role supporting a team in a similar professional services environment (ideally legal). Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements. Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed. Excellent attention to detail, with the ability to deliver work to a consistently high standard of precision (even under pressure) in an environment where accuracy is prized. A flexible approach to work: able to respond positively and willingly to changes to requirements, schedules, work required etc. Organised and methodical, and able to operate effectively within structured work processes, in particular, with compliance/quality control frameworks. A strong team player, willing to take on work for additional fee-earners and/or help with other tasks as needed in order to meet the needs of the business. Previous experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.) with the willingness and potential.
Exciting Opportunity for a Band 3 Administrative Assistant Brook Street (UK) Ltd is actively searching for a skilled Band 3 Administrative Assistant to join our clients within the healthcare sector at Everton Centre, North Belfast This is a full time role offering a fantastic opportunity for a 6-month period. Rate of Pay: o 11.67 per hour, paid on a weekly basis. Key Responsibilities: Undertake a range of admin support duties, including Booking appointment Minute Taking Filing of all letters, memos, reports etc on a daily basis. Archiving and retrieval of records from offsite storage. Photocopying of client records as and when required. Creation, maintenance and recording of files as necessary. Efficient organisation and maintenance of record and information systems and back up systems utilised to ensure up to date information is recorded on files index cards etc Archiving and recall of all files in accordance with Trust policy. Preparation and collation of statistical information regarding families with social work involvement when required. Photocopying/Scanning as required. Requirements: o Proficiency in MS Excel, MS Outlook, and MS Word. o Minimum of one year s experience in Administration or five GCSEs at grade C and above. o Previous experience in Healthcare would be advantageous. How to Apply: If you re ready to take on this crucial role, please reach out to Siobhan Hanna at Brook Street (UK) Ltd. You can either call Siobhan at (phone number removed) or email her via the Apply link. This is an excellent opportunity to contribute to the healthcare sector and enhance your career. Don t miss out - apply today!
May 16, 2024
Seasonal
Exciting Opportunity for a Band 3 Administrative Assistant Brook Street (UK) Ltd is actively searching for a skilled Band 3 Administrative Assistant to join our clients within the healthcare sector at Everton Centre, North Belfast This is a full time role offering a fantastic opportunity for a 6-month period. Rate of Pay: o 11.67 per hour, paid on a weekly basis. Key Responsibilities: Undertake a range of admin support duties, including Booking appointment Minute Taking Filing of all letters, memos, reports etc on a daily basis. Archiving and retrieval of records from offsite storage. Photocopying of client records as and when required. Creation, maintenance and recording of files as necessary. Efficient organisation and maintenance of record and information systems and back up systems utilised to ensure up to date information is recorded on files index cards etc Archiving and recall of all files in accordance with Trust policy. Preparation and collation of statistical information regarding families with social work involvement when required. Photocopying/Scanning as required. Requirements: o Proficiency in MS Excel, MS Outlook, and MS Word. o Minimum of one year s experience in Administration or five GCSEs at grade C and above. o Previous experience in Healthcare would be advantageous. How to Apply: If you re ready to take on this crucial role, please reach out to Siobhan Hanna at Brook Street (UK) Ltd. You can either call Siobhan at (phone number removed) or email her via the Apply link. This is an excellent opportunity to contribute to the healthcare sector and enhance your career. Don t miss out - apply today!
A fantastic opportunity has arisen for a Residential Conveyancing Assistant to join a thriving Conveyancing Department in its Stafford office. This is a great opportunity to gain training and support to progress your conveyancing career. Our client is looking for a Residential Conveyancing Assistant with at least 12 months' experience to provide support to the Conveyancers within the Department on all aspects of their caseload. This will include undertaking search and mortgage reports, setting up files for completion, updating clients and solicitors along with other legal assistant tasks required by the solicitor. The person You must be excellent in an administrative capacity but also be able to demonstrate your knowledge of the conveyancing process. You will have had experience of setting up files for completion, undertaking search and mortgage reports and liaising with clients. The firm is looking for an enthusiastic assistant with conveyancing experience and a desire to learn quickly. On offer is the opportunity for a Conveyancing Assistant to be a part of large law firm but work in one of its offices in Stafford that has a real high street, friendly feel to it. You will work closely with a conveyancer which will enable you to develop your knowledge and you will be offered career progression. If you are interested in this Conveyancing Legal Assistant role, apply online with your updated CV via the link, or contact Rebecca Healey at G2 Legal for immediate consideration today!
May 16, 2024
Full time
A fantastic opportunity has arisen for a Residential Conveyancing Assistant to join a thriving Conveyancing Department in its Stafford office. This is a great opportunity to gain training and support to progress your conveyancing career. Our client is looking for a Residential Conveyancing Assistant with at least 12 months' experience to provide support to the Conveyancers within the Department on all aspects of their caseload. This will include undertaking search and mortgage reports, setting up files for completion, updating clients and solicitors along with other legal assistant tasks required by the solicitor. The person You must be excellent in an administrative capacity but also be able to demonstrate your knowledge of the conveyancing process. You will have had experience of setting up files for completion, undertaking search and mortgage reports and liaising with clients. The firm is looking for an enthusiastic assistant with conveyancing experience and a desire to learn quickly. On offer is the opportunity for a Conveyancing Assistant to be a part of large law firm but work in one of its offices in Stafford that has a real high street, friendly feel to it. You will work closely with a conveyancer which will enable you to develop your knowledge and you will be offered career progression. If you are interested in this Conveyancing Legal Assistant role, apply online with your updated CV via the link, or contact Rebecca Healey at G2 Legal for immediate consideration today!
Blue Orchid Recruitment Ltd
Shrewsbury, Shropshire
Due to continued growth, our client, an established and highly reputable solicitors based in Shrewsbury are seeking a skilled Residential Conveyancing Legal Secretary/Administrator to join their busy team. As a Residential Conveyancing Secretary/Administrator, you will play a crucial role in supporting our conveyancing team with administrative and secretarial tasks. Your responsibilities will include:- Providing administrative support to conveyancing solicitors and fee earners Assisting with the management of client files and documentation Liaising with clients, estate agents and other key stakeholders Handling incoming calls, emails and other correspondence Drafting letters, forms and other legal documentation Requesting electronic searches (pre and post completion) Familiar with SDLT and LTT submissions Able to work within a comprehensive compliance framework This is a great opportunity to work for a supportive and progressive organisation offering a full-time (Monday to Friday, 9am-5pm) permanent contract with a starting salary of between 22,050 & 24,000 DOE plus a great pension scheme, enhanced holiday pay, life insurance and an Employee Assist Program (EAP). This is an office based role and the offices are situated on a public transport route and a short walk from the train station, surrounded by local amenities.
May 16, 2024
Full time
Due to continued growth, our client, an established and highly reputable solicitors based in Shrewsbury are seeking a skilled Residential Conveyancing Legal Secretary/Administrator to join their busy team. As a Residential Conveyancing Secretary/Administrator, you will play a crucial role in supporting our conveyancing team with administrative and secretarial tasks. Your responsibilities will include:- Providing administrative support to conveyancing solicitors and fee earners Assisting with the management of client files and documentation Liaising with clients, estate agents and other key stakeholders Handling incoming calls, emails and other correspondence Drafting letters, forms and other legal documentation Requesting electronic searches (pre and post completion) Familiar with SDLT and LTT submissions Able to work within a comprehensive compliance framework This is a great opportunity to work for a supportive and progressive organisation offering a full-time (Monday to Friday, 9am-5pm) permanent contract with a starting salary of between 22,050 & 24,000 DOE plus a great pension scheme, enhanced holiday pay, life insurance and an Employee Assist Program (EAP). This is an office based role and the offices are situated on a public transport route and a short walk from the train station, surrounded by local amenities.
Do you enjoy helping to develop successful teams? Do you want to put the customer at the heart of everything you do? As an Assistant Branch Manager in the Royston branch of the Saffron Building Society you will have the opportunity to make a real difference to both staff and customers. You will also be able to attain a professional qualification fully supported. The people are the beating heart of the Saffron Building Society, and it takes each one to provide the service they are rightly proud of. The day-to-day role: Improving the customer journey by achieving excellent, swift, efficient and error free management of customer's transactions and administration, keeping the customer informed of any delays or issues. Adding value to the customer and the Society by achieving first contact resolution. Assisting the Branch Manager by proactive organisation of team's telephone, webchat and administrative work queues, ensuring customers receive service as quickly and efficiently as possible. Enhancing the Society's image, presence and reputation, treating each customer in accordance with defined standards, maximising customer satisfaction by ensuring that customer needs are matched to Society services wherever possible. Escalating to the cluster manager complex cases, to aid in identifying and addressing training & development needs. Providing support to team in undertaking end to end Member transactions and administration that results in service that stands out for all Members. Enabling branch activities in the absence of the Branch Manager. To be successful: Be able to work on-site Monday to Friday with alternate Saturday mornings (paid at time and a half) Previous experience in a customer facing role with excellent communication skills. Previous financial services experience Preference for the ability to drive. Benefits: Recognition Scheme Discounts through Saffron rewards Annual bonus scheme Physical, mental, and financial wellbeing support Pension, Life Assurance & Income Protection Holiday exchange Staff Mortgage Benefit Cycle to work scheme. and lots more If you would like to join a diverse and supportive employer, click the apply button now!
May 16, 2024
Full time
Do you enjoy helping to develop successful teams? Do you want to put the customer at the heart of everything you do? As an Assistant Branch Manager in the Royston branch of the Saffron Building Society you will have the opportunity to make a real difference to both staff and customers. You will also be able to attain a professional qualification fully supported. The people are the beating heart of the Saffron Building Society, and it takes each one to provide the service they are rightly proud of. The day-to-day role: Improving the customer journey by achieving excellent, swift, efficient and error free management of customer's transactions and administration, keeping the customer informed of any delays or issues. Adding value to the customer and the Society by achieving first contact resolution. Assisting the Branch Manager by proactive organisation of team's telephone, webchat and administrative work queues, ensuring customers receive service as quickly and efficiently as possible. Enhancing the Society's image, presence and reputation, treating each customer in accordance with defined standards, maximising customer satisfaction by ensuring that customer needs are matched to Society services wherever possible. Escalating to the cluster manager complex cases, to aid in identifying and addressing training & development needs. Providing support to team in undertaking end to end Member transactions and administration that results in service that stands out for all Members. Enabling branch activities in the absence of the Branch Manager. To be successful: Be able to work on-site Monday to Friday with alternate Saturday mornings (paid at time and a half) Previous experience in a customer facing role with excellent communication skills. Previous financial services experience Preference for the ability to drive. Benefits: Recognition Scheme Discounts through Saffron rewards Annual bonus scheme Physical, mental, and financial wellbeing support Pension, Life Assurance & Income Protection Holiday exchange Staff Mortgage Benefit Cycle to work scheme. and lots more If you would like to join a diverse and supportive employer, click the apply button now!
Are you an experienced Administrator looking for your next permanent role? Then read on as we may just have the role for you. At Tarmac, who you are matters. We want to get to know you. If you share our values and are proud of a job well done, collaborative in working well with others and ambitious to make things better, then have a read of what we have on offer click apply for full job details
May 16, 2024
Full time
Are you an experienced Administrator looking for your next permanent role? Then read on as we may just have the role for you. At Tarmac, who you are matters. We want to get to know you. If you share our values and are proud of a job well done, collaborative in working well with others and ambitious to make things better, then have a read of what we have on offer click apply for full job details
Position Overview: We are currently looking for a detail-oriented and organised Administrative Assistant for 4 weeks to support our team working on a kitchen contract. The successful candidate will play a crucial role in coordinating administrative tasks, ensuring efficient communication, and contributing to the overall success of the project click apply for full job details
May 16, 2024
Seasonal
Position Overview: We are currently looking for a detail-oriented and organised Administrative Assistant for 4 weeks to support our team working on a kitchen contract. The successful candidate will play a crucial role in coordinating administrative tasks, ensuring efficient communication, and contributing to the overall success of the project click apply for full job details
WarwickIndependent Schools Foundation
Leamington Spa, Warwickshire
We are seeking to appoint a highly organised and reliable Personal Assistant to the Headteacher and Pastoral Support Administrator to provide a high standard of secretarial and administrative support. The successful candidate will have experience of successfully providing senior Personal Assistant support, ideally within a school setting click apply for full job details
May 16, 2024
Full time
We are seeking to appoint a highly organised and reliable Personal Assistant to the Headteacher and Pastoral Support Administrator to provide a high standard of secretarial and administrative support. The successful candidate will have experience of successfully providing senior Personal Assistant support, ideally within a school setting click apply for full job details
Flexible and reliable individual to assist at Tribunals in Cornwall. Hours vary, so must be flexible. Job Title: Tribunal Assistant We are looking for a reliable and flexible individual able to provide administrative support at various locations within the Cornwall area as a Tribunal Assistant within the public sector. You will be required to assist panel members, solicitors and Judges within a tribunal situation, this will include chasing, collecting and distributing paperwork, meeting and greeting panel members, providing refreshments and general administration duties such as faxing and photocopying. You will need to be extremely flexible towards the number of hours worked as no set number can be guaranteed and we are looking for people who would be happy with part time but available full time if required. You will also need to be available at short notice for work and for changes of locations. You will be required to attend tribunals at various locations within the Cornwall area so flexibility is essential, as is your own transport. This is a stand-alone role, so successful applicants will be able to work on their own initiative as well as be capable of dealing with any given situation. You will have excellent communication skills and a tribunal background will be an advantage. As part of the vetting process for this role, Hays will carry out an enhanced disclosure check on successful candidates. The role is to start immediately. The successful candidate will be required to cover tribunals in various areas across Cornwall, so applicants must be willing to travel to these locations. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
May 16, 2024
Seasonal
Flexible and reliable individual to assist at Tribunals in Cornwall. Hours vary, so must be flexible. Job Title: Tribunal Assistant We are looking for a reliable and flexible individual able to provide administrative support at various locations within the Cornwall area as a Tribunal Assistant within the public sector. You will be required to assist panel members, solicitors and Judges within a tribunal situation, this will include chasing, collecting and distributing paperwork, meeting and greeting panel members, providing refreshments and general administration duties such as faxing and photocopying. You will need to be extremely flexible towards the number of hours worked as no set number can be guaranteed and we are looking for people who would be happy with part time but available full time if required. You will also need to be available at short notice for work and for changes of locations. You will be required to attend tribunals at various locations within the Cornwall area so flexibility is essential, as is your own transport. This is a stand-alone role, so successful applicants will be able to work on their own initiative as well as be capable of dealing with any given situation. You will have excellent communication skills and a tribunal background will be an advantage. As part of the vetting process for this role, Hays will carry out an enhanced disclosure check on successful candidates. The role is to start immediately. The successful candidate will be required to cover tribunals in various areas across Cornwall, so applicants must be willing to travel to these locations. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #