Executive Assistant to CEO of Education Trust : The role offers Hybrid i.e. Work From home and Office - base will be Plaistow as from August. This is an All year round role. Working hours are 8am to 4.15 Monday to Friday. Previous education experience not essential. The CEO is a very busy person but is very personable, fun loving, and a great person to work for. So, EA MUST have a good sense of humour and be fun work with. They use Google more than MS Office - this is easy. EA must capable and self-starter and able to work o own initiative. Annual Salary: Competitive circa. £40 - £45000 Job Type: Full-time We are looking for a highly organised and dynamic Executive Assistant to ensure the smooth running of the CEO and Executive Team's office. The successful candidate will manage the central hub office, provide support to the Trusts Executive Team, and oversee administrative staff. This role is integral to the functioning of our Trust and requires a proactive individual with a deep understanding of the Trust's strategic and operational priorities. Day-to-day of the role: Proactively manage the CEO's diary, scheduling meetings, conferences, teleconferences, and travel. Produce, proof-read, and edit reports and presentations for the CEO and Leadership and Trust Boards. Act as a gatekeeper for the CEO's email, managing correspondence and routing information as necessary. Organise and attend meetings, ensuring all logistical aspects are handled efficiently. Plan and manage Trust training events and manage various budgets related to events and office management. Attend meetings to represent the CEO when necessary and take formal minutes at central Trust meetings. Manage projects, including school conversions, and provide leadership for project teams. Oversee the work of the Trust Administrator and manage performance issues within the team. Manage the central hub office, ensuring a satisfactory working environment and meeting health and safety responsibilities. Required Skills & Qualifications: Understanding of the workings of the Trust and key strategic and operational priorities. Excellent writing, reporting, scheduling, and presentation skills. Proficiency in Microsoft Office and advanced office software techniques. Strong organisation and time management abilities. Experience in travel logistics and virtual meeting setups. Effective communication skills and the ability to manage a small team. Project management skills and an understanding of health & safety regulations. Ability to work independently, prioritise effectively, and remain calm under pressure. Benefits: Competitive salary and benefits package. Opportunity to work in a supportive and dynamic environment. Involvement in a culture that values continuous improvement and quality. Commitment to professional development and learning. To apply for the Executive Assistant position, please submit your CV As soon as possible.
May 15, 2024
Full time
Executive Assistant to CEO of Education Trust : The role offers Hybrid i.e. Work From home and Office - base will be Plaistow as from August. This is an All year round role. Working hours are 8am to 4.15 Monday to Friday. Previous education experience not essential. The CEO is a very busy person but is very personable, fun loving, and a great person to work for. So, EA MUST have a good sense of humour and be fun work with. They use Google more than MS Office - this is easy. EA must capable and self-starter and able to work o own initiative. Annual Salary: Competitive circa. £40 - £45000 Job Type: Full-time We are looking for a highly organised and dynamic Executive Assistant to ensure the smooth running of the CEO and Executive Team's office. The successful candidate will manage the central hub office, provide support to the Trusts Executive Team, and oversee administrative staff. This role is integral to the functioning of our Trust and requires a proactive individual with a deep understanding of the Trust's strategic and operational priorities. Day-to-day of the role: Proactively manage the CEO's diary, scheduling meetings, conferences, teleconferences, and travel. Produce, proof-read, and edit reports and presentations for the CEO and Leadership and Trust Boards. Act as a gatekeeper for the CEO's email, managing correspondence and routing information as necessary. Organise and attend meetings, ensuring all logistical aspects are handled efficiently. Plan and manage Trust training events and manage various budgets related to events and office management. Attend meetings to represent the CEO when necessary and take formal minutes at central Trust meetings. Manage projects, including school conversions, and provide leadership for project teams. Oversee the work of the Trust Administrator and manage performance issues within the team. Manage the central hub office, ensuring a satisfactory working environment and meeting health and safety responsibilities. Required Skills & Qualifications: Understanding of the workings of the Trust and key strategic and operational priorities. Excellent writing, reporting, scheduling, and presentation skills. Proficiency in Microsoft Office and advanced office software techniques. Strong organisation and time management abilities. Experience in travel logistics and virtual meeting setups. Effective communication skills and the ability to manage a small team. Project management skills and an understanding of health & safety regulations. Ability to work independently, prioritise effectively, and remain calm under pressure. Benefits: Competitive salary and benefits package. Opportunity to work in a supportive and dynamic environment. Involvement in a culture that values continuous improvement and quality. Commitment to professional development and learning. To apply for the Executive Assistant position, please submit your CV As soon as possible.
Are you a pro-active professional with excellent organisational skills and high attention to detail? Are you focused on 'getting a job done' independently and using your own initiative? Would you like a role where no two days are the same? If you love being at the forefront of organising events, functions, VIP lunches, and travel arrangements as well as providing a high level of EA support to a high-profile businessperson then this fast paced, varied role could be right up your street In return you will receive: 32 days holiday including Bank Holidays, all staff working over a mealtime are eligible to take a free lunch or dinner, enhanced maternity, paternity & adoption pay and a flexible working policy. Hybrid working - The Executive Assistant will be required to be in the office 50% of the week, this might require a little flexibility depending on the level of business demands. Some evening work may be required for this position, more so in the term time, which is 6 months of the year, however all additional hours worked can be taken in lieu. Duties & Responsibilities of the Executive Assistant: Manage all communications into the office. Provide a first point of contact for internal and external enquiries and visitors. Diary management and scheduling of meetings, events, visitors, and catering requirements. Coordinate all UK and overseas travel which often entails complex arrangements. Arrange visa applications and prepare expense claims. Prepare written correspondence, committee papers and other documents as required. Work in collaboration with other Executive Assistants across the site. Support project-based work, collating and managing data as well as ad hoc research. Review operating practices and implement improvements where necessary. Coordinate with housekeeping and maintenance to ensure the upkeep of the private lodge and gardens. What you will need to succeed as the Executive Assistant: Educated to degree level or equivalent professional experience. Significant experience in a PA/EA role at an executive level. Accurate and with a good eye for detail. Strong administrative background working at a high level which has included complex diary management, email management and meeting organisation. Experience of working in a Collegiate or University environment Excellent communication skills; confident to liaise with people at all levels. Advanced knowledge of Microsoft Office and email systems, including Word, Excel, and PowerPoint. Media savvy. Excellent organisational, analytical and research skills. Ability to prioritise work and act on own initiative. Ability to work with patience, tact, and diplomacy. Ability to exercise complete discretion at all times. Friendly, professional, and helpful Meticulous, calm, and effective under pressure. If you are interested in finding out more about this position, please contact Claudine for a chat or apply now. If you have not received a response within 3-5 working days, unfortunately your application has been unsuccessful. Kameo Recruitment Ltd is acting as an employment agency for this permanent vacancy.
May 15, 2024
Full time
Are you a pro-active professional with excellent organisational skills and high attention to detail? Are you focused on 'getting a job done' independently and using your own initiative? Would you like a role where no two days are the same? If you love being at the forefront of organising events, functions, VIP lunches, and travel arrangements as well as providing a high level of EA support to a high-profile businessperson then this fast paced, varied role could be right up your street In return you will receive: 32 days holiday including Bank Holidays, all staff working over a mealtime are eligible to take a free lunch or dinner, enhanced maternity, paternity & adoption pay and a flexible working policy. Hybrid working - The Executive Assistant will be required to be in the office 50% of the week, this might require a little flexibility depending on the level of business demands. Some evening work may be required for this position, more so in the term time, which is 6 months of the year, however all additional hours worked can be taken in lieu. Duties & Responsibilities of the Executive Assistant: Manage all communications into the office. Provide a first point of contact for internal and external enquiries and visitors. Diary management and scheduling of meetings, events, visitors, and catering requirements. Coordinate all UK and overseas travel which often entails complex arrangements. Arrange visa applications and prepare expense claims. Prepare written correspondence, committee papers and other documents as required. Work in collaboration with other Executive Assistants across the site. Support project-based work, collating and managing data as well as ad hoc research. Review operating practices and implement improvements where necessary. Coordinate with housekeeping and maintenance to ensure the upkeep of the private lodge and gardens. What you will need to succeed as the Executive Assistant: Educated to degree level or equivalent professional experience. Significant experience in a PA/EA role at an executive level. Accurate and with a good eye for detail. Strong administrative background working at a high level which has included complex diary management, email management and meeting organisation. Experience of working in a Collegiate or University environment Excellent communication skills; confident to liaise with people at all levels. Advanced knowledge of Microsoft Office and email systems, including Word, Excel, and PowerPoint. Media savvy. Excellent organisational, analytical and research skills. Ability to prioritise work and act on own initiative. Ability to work with patience, tact, and diplomacy. Ability to exercise complete discretion at all times. Friendly, professional, and helpful Meticulous, calm, and effective under pressure. If you are interested in finding out more about this position, please contact Claudine for a chat or apply now. If you have not received a response within 3-5 working days, unfortunately your application has been unsuccessful. Kameo Recruitment Ltd is acting as an employment agency for this permanent vacancy.
Senior Administrative Assistant (Contract) Duration: 12 Months (Possibility for extension) Location: London/Hybrid Rate: A highly competitive salary is available for suitable candidates Role Profile Our client, a leading player in the banking industry, is seeking a skilled and experienced Senior Administrative Assistant to join their dynamic team on a fixed-term contract basis. As a Senior Administrative Assistant, you will play a vital role in providing efficient administrative support to the organisation and handling a wide range of tasks to ensure the smooth running of operations. Responsibilities: Manage complex diary arrangements, including scheduling appointments and meetings, and coordinating travel arrangements as required. Maintain a high level of confidentiality in handling sensitive information and documents. Utilise your legal background to assist with contract review and preparation, ensuring compliance with relevant regulations and internal policies. Track and maintain accurate records of invoices and expenses while ensuring timely processing and payments. Oversee desk bookings and coordinate office space allocation, ensuring efficient utilisation of resources. Create and edit presentations, spreadsheets, and documents using Microsoft Office Suite, with a particular emphasis on proficiency in Excel and PowerPoint. Provide general administrative support such as organising files, answering phone calls, and managing office supplies. Collaborate effectively with colleagues across different teams and departments, fostering a positive and productive work environment. Assist with ad-hoc projects and initiatives as directed by the management team. Requirements: Previous experience working as an Administrative Assistant within a fast-paced environment, preferably within the legal or financial services industry. Strong organisational skills, with the ability to prioritise tasks and meet deadlines effectively. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Excellent attention to detail and accuracy in managing administrative duties. Outstanding communication and interpersonal skills, with the ability to build relationships at all levels of the organisation. Proven ability to handle confidential information with discretion and maintain a high level of professionalism. Flexibility to adapt to changing priorities and work effectively in a team-oriented environment. Candidates will need to show evidence of the above in their CV in order to be considered. If you feel you have the skills and experience and want to hear more about this role 'apply now' to declare your interest in this opportunity with our client. Your application will be observed by our dedicated team. We will respond to all successful applicants ASAP however, please be advised that we will always look to contact you further from this time should we need further applicants or if other opportunities arise relevant to your skillset. Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.
May 15, 2024
Full time
Senior Administrative Assistant (Contract) Duration: 12 Months (Possibility for extension) Location: London/Hybrid Rate: A highly competitive salary is available for suitable candidates Role Profile Our client, a leading player in the banking industry, is seeking a skilled and experienced Senior Administrative Assistant to join their dynamic team on a fixed-term contract basis. As a Senior Administrative Assistant, you will play a vital role in providing efficient administrative support to the organisation and handling a wide range of tasks to ensure the smooth running of operations. Responsibilities: Manage complex diary arrangements, including scheduling appointments and meetings, and coordinating travel arrangements as required. Maintain a high level of confidentiality in handling sensitive information and documents. Utilise your legal background to assist with contract review and preparation, ensuring compliance with relevant regulations and internal policies. Track and maintain accurate records of invoices and expenses while ensuring timely processing and payments. Oversee desk bookings and coordinate office space allocation, ensuring efficient utilisation of resources. Create and edit presentations, spreadsheets, and documents using Microsoft Office Suite, with a particular emphasis on proficiency in Excel and PowerPoint. Provide general administrative support such as organising files, answering phone calls, and managing office supplies. Collaborate effectively with colleagues across different teams and departments, fostering a positive and productive work environment. Assist with ad-hoc projects and initiatives as directed by the management team. Requirements: Previous experience working as an Administrative Assistant within a fast-paced environment, preferably within the legal or financial services industry. Strong organisational skills, with the ability to prioritise tasks and meet deadlines effectively. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Excellent attention to detail and accuracy in managing administrative duties. Outstanding communication and interpersonal skills, with the ability to build relationships at all levels of the organisation. Proven ability to handle confidential information with discretion and maintain a high level of professionalism. Flexibility to adapt to changing priorities and work effectively in a team-oriented environment. Candidates will need to show evidence of the above in their CV in order to be considered. If you feel you have the skills and experience and want to hear more about this role 'apply now' to declare your interest in this opportunity with our client. Your application will be observed by our dedicated team. We will respond to all successful applicants ASAP however, please be advised that we will always look to contact you further from this time should we need further applicants or if other opportunities arise relevant to your skillset. Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.
My client is a boutique Investment company based in Mayfair now looking for a Team Assistant to work for their busy and dynamic team The role is essentially supporting three directors in an investment management company with all administration tasks including letters, mail merges, spreadsheets and some client contact. Key Responsibilities: Administrative Support: Provide comprehensive administrative assistance to the team, including managing calendars, scheduling meetings, and organizing travel arrangements. Document Management: Prepare and format reports, presentations, and other documentation, ensuring accuracy and adherence to company standards. Communication: Act as a point of contact for internal and external stakeholders, handling phone calls, emails, and inquiries with professionalism and efficiency. Data Management: Maintain accurate and up-to-date records, databases, and filing systems, ensuring information is readily accessible for the team. Meeting Coordination: Arrange and coordinate team meetings, conferences, and events, handling logistics, catering, and equipment requirements. Project Support: Assist with various projects, conducting research, compiling data, and providing general project support as needed. Qualifications and Skills: Proven experience as an administrative assistant, team assistant, or similar role Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines effectively. Strong attention to detail, ensuring accuracy in document preparation and data management. Exceptional communication skills, both written and verbal, enabling professional interactions with various stakeholders. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software applications. Self-motivated and proactive, with the ability to work independently and as part of a team. A positive and adaptable mindset, thriving in a fast-paced and dynamic environment. A professional demeanor, maintaining confidentiality and exercising discretion when handling sensitive information. Appreciate importance of client confidentiality Time management Communication skills, especially with clients Organised and detail oriented Accuracy Computer skills including word, mail merge and excel Good telephone manner Ability to work in a small team and on their own Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 15, 2024
Full time
My client is a boutique Investment company based in Mayfair now looking for a Team Assistant to work for their busy and dynamic team The role is essentially supporting three directors in an investment management company with all administration tasks including letters, mail merges, spreadsheets and some client contact. Key Responsibilities: Administrative Support: Provide comprehensive administrative assistance to the team, including managing calendars, scheduling meetings, and organizing travel arrangements. Document Management: Prepare and format reports, presentations, and other documentation, ensuring accuracy and adherence to company standards. Communication: Act as a point of contact for internal and external stakeholders, handling phone calls, emails, and inquiries with professionalism and efficiency. Data Management: Maintain accurate and up-to-date records, databases, and filing systems, ensuring information is readily accessible for the team. Meeting Coordination: Arrange and coordinate team meetings, conferences, and events, handling logistics, catering, and equipment requirements. Project Support: Assist with various projects, conducting research, compiling data, and providing general project support as needed. Qualifications and Skills: Proven experience as an administrative assistant, team assistant, or similar role Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines effectively. Strong attention to detail, ensuring accuracy in document preparation and data management. Exceptional communication skills, both written and verbal, enabling professional interactions with various stakeholders. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software applications. Self-motivated and proactive, with the ability to work independently and as part of a team. A positive and adaptable mindset, thriving in a fast-paced and dynamic environment. A professional demeanor, maintaining confidentiality and exercising discretion when handling sensitive information. Appreciate importance of client confidentiality Time management Communication skills, especially with clients Organised and detail oriented Accuracy Computer skills including word, mail merge and excel Good telephone manner Ability to work in a small team and on their own Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Chichester College have an exciting opportunity for a Curriculum Administrative Assistant at our Brighton campus . You will join us on a part time, permanent basis and in return, we will offer a competitive salary of pro rata of £23,151 per annum (i.e. £7,761.12). The Curriculum Administrative Assistant role: Are you looking for that ideal part time, term time administrative role? As our Curriculum Administrative Assistant, you will support our Construction programmes, including courses for young people and apprentices plus adult and commercial learning at our Brighton East Campus. The role involves dealing with enquiries from staff, students, members of the public and external organisations as appropriate, whilst maintaining excellent customer service at all times. Our Curriculum Administrative Assistant will be proactive, be able to work under pressure and be part of a team who puts the student at the centre of everything they do. With working knowledge of Microsoft Office applications, you will be required to produce regular reports from college systems and databases, and support the department in the production of accurate and timely reports. Key Responsibilities of our Curriculum Administrative Assistant : Liaising with internal departments in respect of all student related data to enable the curriculum area team to meet the requirements of the College. Providing administrative support to the curriculum area team to ensure that the area operates effectively, including maintaining accurate records and effective and efficient filing systems. Assisting in the ongoing development of systems, processes and procedures to ensure the effective operation of the area. Ensuring customer satisfaction by effectively handling enquiries in all formats, from students, employers, colleagues, parents and external organisations. Inputting data to College systems, assist with the online and paper-based tracking of students and maintain the associated paperwork. Co-ordinating the input and management of student qualifications and/or functional skills, enrolments, registrations and claims. Assisting the curriculum area team when scheduling hours for academic staff and input information to the Payroll system. Contributing to the organisation of area events, such as parents evenings and open evenings, including appointment making, corresponding with parents and external visitors and organisation of facilities such as rooms, equipment and refreshments. Dealing with financial administration relating to placing orders with external suppliers and cash handling. Providing general administrative support as required within the Directorate. Our ideal Curriculum Administrative Assistant should have the below skills and experience: GCSE (or equivalent) in English and Maths at grade C or above Experience working within an administrative role Working knowledge of Microsoft Office applications, including Word, Outlook and Excel Time management skills, organisational skills and the ability to meet tight deadlines Closing date: 6th June Interview date: 13th June The Chichester College Group has seven colleges, Anglia Examinations, First Steps Childcare Group, Chichester English School and 2,600 staff spread across West Sussex and Brighton & Hove. This makes us the largest college group in Sussex, providing high quality learning opportunities for over 25,000 students every year. We offer generous pension schemes, hybrid working opportunities, college closure days over the Christmas period (which is not deducted from annual leave entitlement) plus the option to purchase up to 10 days additional leave, and discounts at onsite facilities such as gym membership and nursery fees at certain campuses If you would like to learn more about our Curriculum Administrative Assistant role, then please click apply today! The Chichester College Group is committed to safeguarding and promoting the welfare of children. All posts are subject to an enhanced Disclosure and Barring Service check, which may include a check of the barred lists and any relevant overseas checks. We vigorously pursue all references and safeguarding checks to ensure applicants are suitable to work with young people. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the role. We are an equal opportunities employer.
May 15, 2024
Full time
Chichester College have an exciting opportunity for a Curriculum Administrative Assistant at our Brighton campus . You will join us on a part time, permanent basis and in return, we will offer a competitive salary of pro rata of £23,151 per annum (i.e. £7,761.12). The Curriculum Administrative Assistant role: Are you looking for that ideal part time, term time administrative role? As our Curriculum Administrative Assistant, you will support our Construction programmes, including courses for young people and apprentices plus adult and commercial learning at our Brighton East Campus. The role involves dealing with enquiries from staff, students, members of the public and external organisations as appropriate, whilst maintaining excellent customer service at all times. Our Curriculum Administrative Assistant will be proactive, be able to work under pressure and be part of a team who puts the student at the centre of everything they do. With working knowledge of Microsoft Office applications, you will be required to produce regular reports from college systems and databases, and support the department in the production of accurate and timely reports. Key Responsibilities of our Curriculum Administrative Assistant : Liaising with internal departments in respect of all student related data to enable the curriculum area team to meet the requirements of the College. Providing administrative support to the curriculum area team to ensure that the area operates effectively, including maintaining accurate records and effective and efficient filing systems. Assisting in the ongoing development of systems, processes and procedures to ensure the effective operation of the area. Ensuring customer satisfaction by effectively handling enquiries in all formats, from students, employers, colleagues, parents and external organisations. Inputting data to College systems, assist with the online and paper-based tracking of students and maintain the associated paperwork. Co-ordinating the input and management of student qualifications and/or functional skills, enrolments, registrations and claims. Assisting the curriculum area team when scheduling hours for academic staff and input information to the Payroll system. Contributing to the organisation of area events, such as parents evenings and open evenings, including appointment making, corresponding with parents and external visitors and organisation of facilities such as rooms, equipment and refreshments. Dealing with financial administration relating to placing orders with external suppliers and cash handling. Providing general administrative support as required within the Directorate. Our ideal Curriculum Administrative Assistant should have the below skills and experience: GCSE (or equivalent) in English and Maths at grade C or above Experience working within an administrative role Working knowledge of Microsoft Office applications, including Word, Outlook and Excel Time management skills, organisational skills and the ability to meet tight deadlines Closing date: 6th June Interview date: 13th June The Chichester College Group has seven colleges, Anglia Examinations, First Steps Childcare Group, Chichester English School and 2,600 staff spread across West Sussex and Brighton & Hove. This makes us the largest college group in Sussex, providing high quality learning opportunities for over 25,000 students every year. We offer generous pension schemes, hybrid working opportunities, college closure days over the Christmas period (which is not deducted from annual leave entitlement) plus the option to purchase up to 10 days additional leave, and discounts at onsite facilities such as gym membership and nursery fees at certain campuses If you would like to learn more about our Curriculum Administrative Assistant role, then please click apply today! The Chichester College Group is committed to safeguarding and promoting the welfare of children. All posts are subject to an enhanced Disclosure and Barring Service check, which may include a check of the barred lists and any relevant overseas checks. We vigorously pursue all references and safeguarding checks to ensure applicants are suitable to work with young people. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the role. We are an equal opportunities employer.
Robert Half are excited to announce we are working with a leading non-for-profit who are making a huge impact within their space. They are looking for a friendly and dynamic Executive Assistant to join their passionate team. THE ROLE: International and complex diary management and travel arrangements for the Executive and Senior Leadership Team. Scheduling meetings, conference calls and organising events. Assisting other departments with projects where need be. General Office Management duties. THE PERSON: Friendly, bubbly and a team player. Excellent administrative and organisational skills. Ability to manage multiple priorities and work towards deadlines. Previous experience within an Executive Assistant role, preferably within Professional Services. This is an office based role with flexibility where need be. Please do not apply if you are looking for hybrid working. Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice Security alert: scammers are currently targeting jobseekers. Robert Half do not ask candidates for a fee or request candidates to send applications through instant messaging services such as WhatsApp or Telegram. Learn how to protect yourself by visiting our website: gb/en/how-spot-recruitment-scams-and-protect-yourself
May 14, 2024
Full time
Robert Half are excited to announce we are working with a leading non-for-profit who are making a huge impact within their space. They are looking for a friendly and dynamic Executive Assistant to join their passionate team. THE ROLE: International and complex diary management and travel arrangements for the Executive and Senior Leadership Team. Scheduling meetings, conference calls and organising events. Assisting other departments with projects where need be. General Office Management duties. THE PERSON: Friendly, bubbly and a team player. Excellent administrative and organisational skills. Ability to manage multiple priorities and work towards deadlines. Previous experience within an Executive Assistant role, preferably within Professional Services. This is an office based role with flexibility where need be. Please do not apply if you are looking for hybrid working. Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice Security alert: scammers are currently targeting jobseekers. Robert Half do not ask candidates for a fee or request candidates to send applications through instant messaging services such as WhatsApp or Telegram. Learn how to protect yourself by visiting our website: gb/en/how-spot-recruitment-scams-and-protect-yourself
Executive AssistantLondon / Hybrid10 month maternity coverUp to £250.00 p/d If you're looking for a career that will help you stand out, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, offers opportunities, support and rewards that will take you further. We are currently seeking an experienced individual to join this team in the role of Executive Assistant.Role Purpose:The role involves organising complex schedules, maintaining diaries and arranging meetings as appropriate involving multiple senior stakeholders. Responsible for planning both internal and external meetings on behalf of the WPB Team. Arranging international/national travel and itinerary management. Managing confidential and sensitive material/information and build a network and develops key relationships with other EA PAs within the Business Area. Expense processing and management is also a part of the role.Responsibilities:• Provide EA support to the WPB IT COO and team.• Carry out the scheduling of appointments, coordination of meetings, and actively manage the calendars of assigned executive(s).• Facilitating travel arrangements for assigned team members.• Provide diary management across multiple time zones and manage international and domestic travel arrangements• Follow Expense policy, accurately preparing and submitting requisite travel and expenses reports in a timely manner• Co-ordinate activities, events, resources, meetings, services whilst managing internal and external stakeholdersRequirements• Self-starter with excellent ability to work on own initiative is highly essential.• Outstanding planning and organisation skills - dealing with multiple tasks and deadlines under pressure is mandatory.• Extensive diary management experience• Proficient in IT i.e., Outlook, Excel, Word, HR Direct and in-house systems.• Both spoken and written communication skills with experience of adapting your style and approach to the audience is essential.• Ability to multi-task and manage completing priorities and agenda• Experienced PA/EA experience
May 14, 2024
Full time
Executive AssistantLondon / Hybrid10 month maternity coverUp to £250.00 p/d If you're looking for a career that will help you stand out, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, offers opportunities, support and rewards that will take you further. We are currently seeking an experienced individual to join this team in the role of Executive Assistant.Role Purpose:The role involves organising complex schedules, maintaining diaries and arranging meetings as appropriate involving multiple senior stakeholders. Responsible for planning both internal and external meetings on behalf of the WPB Team. Arranging international/national travel and itinerary management. Managing confidential and sensitive material/information and build a network and develops key relationships with other EA PAs within the Business Area. Expense processing and management is also a part of the role.Responsibilities:• Provide EA support to the WPB IT COO and team.• Carry out the scheduling of appointments, coordination of meetings, and actively manage the calendars of assigned executive(s).• Facilitating travel arrangements for assigned team members.• Provide diary management across multiple time zones and manage international and domestic travel arrangements• Follow Expense policy, accurately preparing and submitting requisite travel and expenses reports in a timely manner• Co-ordinate activities, events, resources, meetings, services whilst managing internal and external stakeholdersRequirements• Self-starter with excellent ability to work on own initiative is highly essential.• Outstanding planning and organisation skills - dealing with multiple tasks and deadlines under pressure is mandatory.• Extensive diary management experience• Proficient in IT i.e., Outlook, Excel, Word, HR Direct and in-house systems.• Both spoken and written communication skills with experience of adapting your style and approach to the audience is essential.• Ability to multi-task and manage completing priorities and agenda• Experienced PA/EA experience
Up to £50,000 plus EXCELLENT bonus and benefits Hybrid working available Do you have exceptional experience supporting senior partners and executives? Do you excel at managing complex calendars, juggling priorities, and ensuring deadlines are met? Are you seeking a role within a dynamic, highly-regarded and expanding company? Then read on and APPLY TODAY A fantastic opportunity has arisen to join a leading professional services company in London as they seek an Executive Assistant to assist one of their senior partners. The role has arisen due to exciting business growth, and you will be responsible for providing comprehensive day to day management of the manager's diary and assisting with a broad range of EA duties. The role sits within a friendly and supportive team, and provides an exciting and dynamic opportunity for someone who is interested in working closely with senior business leaders. Duties of the Executive Assistant to include: Manage and coordinate executive calendars, including scheduling appointments, meetings, and travel arrangements. Act as the primary point of contact between executives and internal/external stakeholders. Prepare and edit correspondence, communications, presentations, and other documents. Conduct research and compile data to prepare reports and presentations. Assist in the planning and execution of company events, meetings, and conferences. Handle confidential information with discretion and professionalism. Actively managing a high volume flow of information, ensuring all team members are kept up to date with any events, requests or calendar changes that may impact their own diaries. Requirements for the successful Executive Assistant Strong interpersonal and communication skills (both verbal and written), including ability to take dictation and draft high quality correspondence. Previous experience working to support a team in a Creative industry highly preferable Ability to work quickly and efficiently to tight deadlines, whilst remaining professional in a pressured environment Excellent administration and IT skills (especially Outlook) What's in it for you: Hybrid working : offering you the freedom to balance work and home life. Supportive Team Environment : Joining a dynamic and inclusive team environment, you will be a valued member, and will be able to contribute and make a difference Fantastic benefits package: Be truly valued by a company who provide their staff with an exceptional benefits package. This includes 25 days Annual Leave, Private Medical cover, delicious and complimentary breakfasts, a vast area of events and activities and MUCH MORE Exciting and dynamic industry : Join a hugely dynamic industry, where things are ever-changing. Working to assist the founder, you will be right at the heart of this, and will get a true insight into this exciting world! This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
May 14, 2024
Full time
Up to £50,000 plus EXCELLENT bonus and benefits Hybrid working available Do you have exceptional experience supporting senior partners and executives? Do you excel at managing complex calendars, juggling priorities, and ensuring deadlines are met? Are you seeking a role within a dynamic, highly-regarded and expanding company? Then read on and APPLY TODAY A fantastic opportunity has arisen to join a leading professional services company in London as they seek an Executive Assistant to assist one of their senior partners. The role has arisen due to exciting business growth, and you will be responsible for providing comprehensive day to day management of the manager's diary and assisting with a broad range of EA duties. The role sits within a friendly and supportive team, and provides an exciting and dynamic opportunity for someone who is interested in working closely with senior business leaders. Duties of the Executive Assistant to include: Manage and coordinate executive calendars, including scheduling appointments, meetings, and travel arrangements. Act as the primary point of contact between executives and internal/external stakeholders. Prepare and edit correspondence, communications, presentations, and other documents. Conduct research and compile data to prepare reports and presentations. Assist in the planning and execution of company events, meetings, and conferences. Handle confidential information with discretion and professionalism. Actively managing a high volume flow of information, ensuring all team members are kept up to date with any events, requests or calendar changes that may impact their own diaries. Requirements for the successful Executive Assistant Strong interpersonal and communication skills (both verbal and written), including ability to take dictation and draft high quality correspondence. Previous experience working to support a team in a Creative industry highly preferable Ability to work quickly and efficiently to tight deadlines, whilst remaining professional in a pressured environment Excellent administration and IT skills (especially Outlook) What's in it for you: Hybrid working : offering you the freedom to balance work and home life. Supportive Team Environment : Joining a dynamic and inclusive team environment, you will be a valued member, and will be able to contribute and make a difference Fantastic benefits package: Be truly valued by a company who provide their staff with an exceptional benefits package. This includes 25 days Annual Leave, Private Medical cover, delicious and complimentary breakfasts, a vast area of events and activities and MUCH MORE Exciting and dynamic industry : Join a hugely dynamic industry, where things are ever-changing. Working to assist the founder, you will be right at the heart of this, and will get a true insight into this exciting world! This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
Up to £45,000 plus bonus and benefits Hybrid working available Due to exciting growth and business needs, a fantastic opportunity has arisen to join a boutique wealth management firm in the heart of London, as they seek a high-level support assistant to work directly with the company's Director. We are seeking candidates with experience working within private banking or investment management, who are seeking a dynamic role where they can get involved with a bit of everything! This role will involve areas of EA support, onboarding new clients, assisting with the reconciliations process, managing invoices and payments etc and MUCH MORE. Please note, French language skills are essential Duties of the Private Banking Support Assistant to include: All-round administrative skills. This will involve diary management, client liaison, meeting scheduling, preparing briefing packs for client meetings, liaising with stakeholders and much more! Supporting with accounting functions, including quarterly invoices, accounts receivable / payable Supporting and liaising with fund managers. Assisting with reconciliations Efficiently handled all KYC requests and onboarding processes for new clients, service providers, counterparties etc. This will involve handling client documentation, and ensuring this is all stored securely on the company system. Supporting with the firm's compliance activities. Supporting the CEO with any ad hoc projects, including HR and recruitment, people management, event organisation Requirements for the successful candidate to include: Fluent French is essential Strong administrative skills are essential (e.g. diary management, scheduling, coordinating itineraries etc) Previous experience working within private banking and/or fund/asset management high desirable Must be seeking a dynamic role where you will be given autonomy over your work. We are seeking someone proactive and hard-working who is happy to get involved with a little bit of everything This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
May 14, 2024
Full time
Up to £45,000 plus bonus and benefits Hybrid working available Due to exciting growth and business needs, a fantastic opportunity has arisen to join a boutique wealth management firm in the heart of London, as they seek a high-level support assistant to work directly with the company's Director. We are seeking candidates with experience working within private banking or investment management, who are seeking a dynamic role where they can get involved with a bit of everything! This role will involve areas of EA support, onboarding new clients, assisting with the reconciliations process, managing invoices and payments etc and MUCH MORE. Please note, French language skills are essential Duties of the Private Banking Support Assistant to include: All-round administrative skills. This will involve diary management, client liaison, meeting scheduling, preparing briefing packs for client meetings, liaising with stakeholders and much more! Supporting with accounting functions, including quarterly invoices, accounts receivable / payable Supporting and liaising with fund managers. Assisting with reconciliations Efficiently handled all KYC requests and onboarding processes for new clients, service providers, counterparties etc. This will involve handling client documentation, and ensuring this is all stored securely on the company system. Supporting with the firm's compliance activities. Supporting the CEO with any ad hoc projects, including HR and recruitment, people management, event organisation Requirements for the successful candidate to include: Fluent French is essential Strong administrative skills are essential (e.g. diary management, scheduling, coordinating itineraries etc) Previous experience working within private banking and/or fund/asset management high desirable Must be seeking a dynamic role where you will be given autonomy over your work. We are seeking someone proactive and hard-working who is happy to get involved with a little bit of everything This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
EXECUTIVE ASSISTANT (FRENCH SPEAKING) A global technology company is looking for an French speaking EA to come and support the team for 12 months! EXECUTIVE ASSISTANT ROLE: Providing high-level administrative support to multiple directors, managing their calendars, appointments, and travel arrangements efficiently Acting as a central point of contact, filtering and prioritising incoming communications, including emails, phone calls, and mail, ensuring that urgent matters are addressed promptly and effectively Scheduling, preparing for, and coordinating various meetings, conferences, and events, including agenda preparation, meeting logistics, and material preparation Preparing and editing correspondence, presentations, reports, and other documents as required, ensuring accuracy and adherence to company standards Assisting in coordinating and tracking projects, initiatives, and deadlines, ensuring key milestones are met and progress is communicated to relevant stakeholders Establishing and maintaining positive working relationships with internal and external stakeholders, including clients, partners, and vendors, fostering strong professional relationships Handling sensitive and confidential information with the utmost professionalism, maintaining a high level of discretion at all times Overseeing administrative tasks such as office supply management, vendor coordination, and general office organisation to ensure a productive and well-functioning work environment EXECUTIVE ASSISTANT ESSENTIALS: Must be fluent in French Minimum 5-6 years of Executive Assistant experience Experience managing small to medium projects Experience working in Technology or have a passion for that world EXECUTIVE ASSISTANT BENEFITS: Discretionary bonus Free Breakfast, lunch and dinner catered by Chefs Free 7th floor gym overlooking London Hybrid working with 3 days in the office per week If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
May 14, 2024
Full time
EXECUTIVE ASSISTANT (FRENCH SPEAKING) A global technology company is looking for an French speaking EA to come and support the team for 12 months! EXECUTIVE ASSISTANT ROLE: Providing high-level administrative support to multiple directors, managing their calendars, appointments, and travel arrangements efficiently Acting as a central point of contact, filtering and prioritising incoming communications, including emails, phone calls, and mail, ensuring that urgent matters are addressed promptly and effectively Scheduling, preparing for, and coordinating various meetings, conferences, and events, including agenda preparation, meeting logistics, and material preparation Preparing and editing correspondence, presentations, reports, and other documents as required, ensuring accuracy and adherence to company standards Assisting in coordinating and tracking projects, initiatives, and deadlines, ensuring key milestones are met and progress is communicated to relevant stakeholders Establishing and maintaining positive working relationships with internal and external stakeholders, including clients, partners, and vendors, fostering strong professional relationships Handling sensitive and confidential information with the utmost professionalism, maintaining a high level of discretion at all times Overseeing administrative tasks such as office supply management, vendor coordination, and general office organisation to ensure a productive and well-functioning work environment EXECUTIVE ASSISTANT ESSENTIALS: Must be fluent in French Minimum 5-6 years of Executive Assistant experience Experience managing small to medium projects Experience working in Technology or have a passion for that world EXECUTIVE ASSISTANT BENEFITS: Discretionary bonus Free Breakfast, lunch and dinner catered by Chefs Free 7th floor gym overlooking London Hybrid working with 3 days in the office per week If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Executive Assistant We are seeking an experience Executive Assistant to provide professional administrative support to the CEO & Executive team for a 12-month fixed term contract to cover maternity leave. Job Type: 12-month fixed term contract Salary: £32,000 - £36,000 (DOE) Working Hours: Monday - Friday, 9AM - 5PM Location: Didcot, hybrid working As the Executive Assistant, you will be responsible for: Supporting the CEO with effective time management, including diary management, travel arrangements and co-ordinating engagements and meetings. Managing relationships with key internal and external stakeholders with a high level of professionalism Co-ordinate complex scheduling and calendar management Circulating all related documentation for meetings of the Board of Directors including the agenda, action plans, reports and other ad-hoc documentation. Assisting the Senior Leadership Team with appropriate communications, presentations and related documentation as required in support of CEO priorities. Manage the Receptionist and Administrator by providing guidance & support. Proactively manage regular meetings and events including Board meetings, Lunches and annual Board and Council Dinners. Event budgeting, catering, room and venue bookings, & accommodation Support the CEO with general office tasks that may arise from time to time. Provide flexibility to undertake other projects/tasks as the CEO requires. The Executive Assistant will have the following related skills / experience: Proven experience in a similar role, demonstrating the ability to prioritise tasks efficiently and effectively, using your own initiative. Strong skills in organisation, time management and attention to detail. Excellent interpersonal skills with a friendly and professional manner, calm and confident with a can-do attitude. Previous line management experience is essential. Previous experience of minute taking. Advanced knowledge of MS Office A driver licence is essential with own transport due to the office location Benefits: Flexible working around the core hours of 10am - 4pm. Generous holiday allowance - 28 days holiday plus two additional days off as gift days. Pension Life assurance. Health Cash Plan. Retail Discount Scheme.
May 14, 2024
Full time
Executive Assistant We are seeking an experience Executive Assistant to provide professional administrative support to the CEO & Executive team for a 12-month fixed term contract to cover maternity leave. Job Type: 12-month fixed term contract Salary: £32,000 - £36,000 (DOE) Working Hours: Monday - Friday, 9AM - 5PM Location: Didcot, hybrid working As the Executive Assistant, you will be responsible for: Supporting the CEO with effective time management, including diary management, travel arrangements and co-ordinating engagements and meetings. Managing relationships with key internal and external stakeholders with a high level of professionalism Co-ordinate complex scheduling and calendar management Circulating all related documentation for meetings of the Board of Directors including the agenda, action plans, reports and other ad-hoc documentation. Assisting the Senior Leadership Team with appropriate communications, presentations and related documentation as required in support of CEO priorities. Manage the Receptionist and Administrator by providing guidance & support. Proactively manage regular meetings and events including Board meetings, Lunches and annual Board and Council Dinners. Event budgeting, catering, room and venue bookings, & accommodation Support the CEO with general office tasks that may arise from time to time. Provide flexibility to undertake other projects/tasks as the CEO requires. The Executive Assistant will have the following related skills / experience: Proven experience in a similar role, demonstrating the ability to prioritise tasks efficiently and effectively, using your own initiative. Strong skills in organisation, time management and attention to detail. Excellent interpersonal skills with a friendly and professional manner, calm and confident with a can-do attitude. Previous line management experience is essential. Previous experience of minute taking. Advanced knowledge of MS Office A driver licence is essential with own transport due to the office location Benefits: Flexible working around the core hours of 10am - 4pm. Generous holiday allowance - 28 days holiday plus two additional days off as gift days. Pension Life assurance. Health Cash Plan. Retail Discount Scheme.
Executive Assistant to Director Location: Birmingham Salary: £28,000-32,000 BCR/OO/11062 Bell Cornwall Recruitment are pleased to present the role of Executive Assistant to Director. Our client is a prestigious and established property firm searching for an executive assistant to the joint managing director that can also provide technical administration support. With hybrid availability after passing probation, this opportunity has various benefits for the successful candidate. Main duties include but are not limited to: Inbox and diary management: booking in meetings and scheduling appointments Organising travel arrangements-both local and international travel Administrative duties including taking minutes, preparing documents and presentations Supporting the admin team with tasks when required Supporting the technical staff by running through the correct procedures as needed Proofreading and editing documents as needed Building relationships with staff, guests, tenants and clients Answering and screening telephone calls Client database management to maintain records and update files General office management Covering front of house and the reception desk as needed The ideal candidate: Discretion to handle confidential and private matters Excellent communication skills A proactive attitude and flexibility around tasks Excellent organisation and time-management skills Tech savvy Expert knowledge in Microsoft Office Property experience/ interest(preferred) Head to our website at Bell Cornwall Recruitment for more details on our roles. If you are an experienced personal assistant looking for your next successful opportunity, why not apply now to become an Executive Assistant to Director! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 14, 2024
Full time
Executive Assistant to Director Location: Birmingham Salary: £28,000-32,000 BCR/OO/11062 Bell Cornwall Recruitment are pleased to present the role of Executive Assistant to Director. Our client is a prestigious and established property firm searching for an executive assistant to the joint managing director that can also provide technical administration support. With hybrid availability after passing probation, this opportunity has various benefits for the successful candidate. Main duties include but are not limited to: Inbox and diary management: booking in meetings and scheduling appointments Organising travel arrangements-both local and international travel Administrative duties including taking minutes, preparing documents and presentations Supporting the admin team with tasks when required Supporting the technical staff by running through the correct procedures as needed Proofreading and editing documents as needed Building relationships with staff, guests, tenants and clients Answering and screening telephone calls Client database management to maintain records and update files General office management Covering front of house and the reception desk as needed The ideal candidate: Discretion to handle confidential and private matters Excellent communication skills A proactive attitude and flexibility around tasks Excellent organisation and time-management skills Tech savvy Expert knowledge in Microsoft Office Property experience/ interest(preferred) Head to our website at Bell Cornwall Recruitment for more details on our roles. If you are an experienced personal assistant looking for your next successful opportunity, why not apply now to become an Executive Assistant to Director! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Executive Assistant - top US Law firm! Our client is a US Law firm based in the City, and they seek an experienced Legal PA/EA to join them as an Executive Assistant working in their Corporate Law team. Corporate Law experience is not essential, they are happy to consider seasoned Legal PAs from any practice group. The firm are renowned for their stunning offices, generous salary/bonus structure and unbeatable company benefits- they really are the top firm to work for! The EA is responsible for looking after a few Partners by: -Managing their busy diaries, scheduling/coordinating meetings and global travel arrangements -Dealing with clients on a daily basis -Assisting with BD/marketing materials -Helping to prepare lunches/events -Adhoc project work -Production of documents (although they have a dedicated DP team who mainly do this) -Organisation of documents for meetings/travel -Internal database/CRM management Our client would love to speak to Legal PAs/EAs with a minimum of 5 years experience, working for global or US Law firms who would like a fresh challenge in a firm that can offer progression and much more. The firm's hybrid working policy is 4 days in and 1 from home. Please apply immediately to be considered!
May 13, 2024
Full time
Executive Assistant - top US Law firm! Our client is a US Law firm based in the City, and they seek an experienced Legal PA/EA to join them as an Executive Assistant working in their Corporate Law team. Corporate Law experience is not essential, they are happy to consider seasoned Legal PAs from any practice group. The firm are renowned for their stunning offices, generous salary/bonus structure and unbeatable company benefits- they really are the top firm to work for! The EA is responsible for looking after a few Partners by: -Managing their busy diaries, scheduling/coordinating meetings and global travel arrangements -Dealing with clients on a daily basis -Assisting with BD/marketing materials -Helping to prepare lunches/events -Adhoc project work -Production of documents (although they have a dedicated DP team who mainly do this) -Organisation of documents for meetings/travel -Internal database/CRM management Our client would love to speak to Legal PAs/EAs with a minimum of 5 years experience, working for global or US Law firms who would like a fresh challenge in a firm that can offer progression and much more. The firm's hybrid working policy is 4 days in and 1 from home. Please apply immediately to be considered!
*Senior Administrative Assistant* (Contract) Duration: 12 Months (Possibility for extension) Location: London/Hybrid Rate: A highly competitive salary is available for suitable candidates Role Profile Our client, a leading player in the banking industry, is seeking a skilled and experienced Senior Administrative Assistant to join their dynamic team on a fixed-term contract basis. As a Senior Administrative Assistant, you will play a vital role in providing efficient administrative support to the organisation and handling a wide range of tasks to ensure the smooth running of operations. Responsibilities: Manage complex diary arrangements, including scheduling appointments and meetings, and coordinating travel arrangements as required. Maintain a high level of confidentiality in handling sensitive information and documents. Utilise your legal background to assist with contract review and preparation, ensuring compliance with relevant regulations and internal policies. Track and maintain accurate records of invoices and expenses while ensuring timely processing and payments. Oversee desk bookings and coordinate office space allocation, ensuring efficient utilisation of resources. Create and edit presentations, spreadsheets, and documents using Microsoft Office Suite, with a particular emphasis on proficiency in Excel and PowerPoint. Provide general administrative support such as organising files, answering phone calls, and managing office supplies. Collaborate effectively with colleagues across different teams and departments, fostering a positive and productive work environment. Assist with ad-hoc projects and initiatives as directed by the management team. Requirements: Previous experience working as an Administrative Assistant within a fast-paced environment, preferably within the legal or financial services industry. Strong organisational skills, with the ability to prioritise tasks and meet deadlines effectively. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Excellent attention to detail and accuracy in managing administrative duties. Outstanding communication and interpersonal skills, with the ability to build relationships at all levels of the organisation. Proven ability to handle confidential information with discretion and maintain a high level of professionalism. Flexibility to adapt to changing priorities and work effectively in a team-oriented environment. Candidates will need to show evidence of the above in their CV in order to be considered. If you feel you have the skills and experience and want to hear more about this role 'apply now' to declare your interest in this opportunity with our client. Your application will be observed by our dedicated team. We will respond to all successful applicants ASAP however, please be advised that we will always look to contact you further from this time should we need further applicants or if other opportunities arise relevant to your skill set. Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.
May 13, 2024
*Senior Administrative Assistant* (Contract) Duration: 12 Months (Possibility for extension) Location: London/Hybrid Rate: A highly competitive salary is available for suitable candidates Role Profile Our client, a leading player in the banking industry, is seeking a skilled and experienced Senior Administrative Assistant to join their dynamic team on a fixed-term contract basis. As a Senior Administrative Assistant, you will play a vital role in providing efficient administrative support to the organisation and handling a wide range of tasks to ensure the smooth running of operations. Responsibilities: Manage complex diary arrangements, including scheduling appointments and meetings, and coordinating travel arrangements as required. Maintain a high level of confidentiality in handling sensitive information and documents. Utilise your legal background to assist with contract review and preparation, ensuring compliance with relevant regulations and internal policies. Track and maintain accurate records of invoices and expenses while ensuring timely processing and payments. Oversee desk bookings and coordinate office space allocation, ensuring efficient utilisation of resources. Create and edit presentations, spreadsheets, and documents using Microsoft Office Suite, with a particular emphasis on proficiency in Excel and PowerPoint. Provide general administrative support such as organising files, answering phone calls, and managing office supplies. Collaborate effectively with colleagues across different teams and departments, fostering a positive and productive work environment. Assist with ad-hoc projects and initiatives as directed by the management team. Requirements: Previous experience working as an Administrative Assistant within a fast-paced environment, preferably within the legal or financial services industry. Strong organisational skills, with the ability to prioritise tasks and meet deadlines effectively. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Excellent attention to detail and accuracy in managing administrative duties. Outstanding communication and interpersonal skills, with the ability to build relationships at all levels of the organisation. Proven ability to handle confidential information with discretion and maintain a high level of professionalism. Flexibility to adapt to changing priorities and work effectively in a team-oriented environment. Candidates will need to show evidence of the above in their CV in order to be considered. If you feel you have the skills and experience and want to hear more about this role 'apply now' to declare your interest in this opportunity with our client. Your application will be observed by our dedicated team. We will respond to all successful applicants ASAP however, please be advised that we will always look to contact you further from this time should we need further applicants or if other opportunities arise relevant to your skill set. Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.
Position: Investment Team Assistant Salary: £40,000 - £43,000 Depending on Experience (DOE) Type: Permanent, Hybrid - 4 days in-office, 1 day remote Location: London, City Is this the opportunity you've been seeking? Are you on the lookout for a Team Assistant role within a prominent Global Investment firm situated in London's bustling financial hub? Our client is in search of a professional, well-organised, and driven individual to fill the role of Team Assistant on a permanent basis. What will be your responsibilities? You'll be providing support to a team of 15 members, handling various tasks such as diary management, coordinating international travel arrangements, scheduling meetings, and conference calls, managing reports and expenses, creating PowerPoint presentations and slides, drafting pitch documents, executing mail merges, managing inboxes, and updating client data in the CRM system. Additionally, you'll be assisting with ad hoc administrative duties as needed. What qualifications are required? The ideal candidate will have prior experience as a Team Assistant, preferably within the Financial Services sector, supporting a busy and established team. Essential skills include excellent communication, strong organisation and prioritisation abilities, proficient administrative skills, interpersonal skills, meticulous attention to detail, and proficiency in computer applications, particularly in the MS Office Suite (especially Outlook, Excel, PowerPoint, and Word). Experience with DealCloud software would be advantageous. What will you receive in return? In exchange for your contributions, our client promises a welcoming and supportive work environment, along with the opportunity to collaborate with a dynamic team of professionals, fostering continual growth and development of your skills and experience. If you're a proactive and highly organised individual with a dedication to delivering outstanding support, we encourage you to apply now for consideration. We look forward to hearing from you.
May 13, 2024
Full time
Position: Investment Team Assistant Salary: £40,000 - £43,000 Depending on Experience (DOE) Type: Permanent, Hybrid - 4 days in-office, 1 day remote Location: London, City Is this the opportunity you've been seeking? Are you on the lookout for a Team Assistant role within a prominent Global Investment firm situated in London's bustling financial hub? Our client is in search of a professional, well-organised, and driven individual to fill the role of Team Assistant on a permanent basis. What will be your responsibilities? You'll be providing support to a team of 15 members, handling various tasks such as diary management, coordinating international travel arrangements, scheduling meetings, and conference calls, managing reports and expenses, creating PowerPoint presentations and slides, drafting pitch documents, executing mail merges, managing inboxes, and updating client data in the CRM system. Additionally, you'll be assisting with ad hoc administrative duties as needed. What qualifications are required? The ideal candidate will have prior experience as a Team Assistant, preferably within the Financial Services sector, supporting a busy and established team. Essential skills include excellent communication, strong organisation and prioritisation abilities, proficient administrative skills, interpersonal skills, meticulous attention to detail, and proficiency in computer applications, particularly in the MS Office Suite (especially Outlook, Excel, PowerPoint, and Word). Experience with DealCloud software would be advantageous. What will you receive in return? In exchange for your contributions, our client promises a welcoming and supportive work environment, along with the opportunity to collaborate with a dynamic team of professionals, fostering continual growth and development of your skills and experience. If you're a proactive and highly organised individual with a dedication to delivering outstanding support, we encourage you to apply now for consideration. We look forward to hearing from you.
Job Description Assistant Store Manager in the LEGO Store Battersea Power Station SW11 Are you ready to inspire a team to deliver an outstanding guest experience? Join the LEGO Brand Retail team as an Assistant Store Manager and ensure our brand, vision, and values are exemplified in all store operations and guest interactions. Core Responsibilities Lead by example, ensuring excellent customer service is provided by the team at all time. Collaborate with the Store Manager to deliver results, prioritising time and effort, going beyond goals set by others, and finding motivation in raising store performance to the maximum. Maintain merchandising standards to meet and exceed planned sales and Key Performance Indicator. Supports the Store Manager in achieving excellent Mystery Shopper results and in implementing follow-up action plans when needed. Cultivate a positive team environment that promotes a safe and fun atmosphere. Recruit new members, identify training needs, mentor and develop sales associates and supervisors to ensure a productive and collaborative team. Play your part in our team succeeding The LEGO Group is a family-owned, international business and collaboration shapes everything we do. As an Assistant Store Manager for LEGO Brand Retail you are the face of our company. You and your team will determine our brand's reputation with each guest interaction. LEGO Brand Retail strives to develop relationships with our guests and team members that transcend generations and are as timeless as the products we sell Do you have what it takes? Equivalent, previous work experience in a Retail environment. Proven experience in a retail environment ideally as Assistant Store Manager or Supervisor. Space management and visual merchandising expertise. Effective organisational, verbal and written communication skills, conflict resolution skills. Experience of working with children. Experience in recruitment, selection, training. Financial awareness: loss prevention and cash management, scheduling and payroll management. Physical specifications: constant moving, talking, hearing, reaching, grabbing and standing for at least two consecutive hours. May occasionally involve stooping, kneeling, crouching, and climbing ladders. Vision abilities include close vision, depth perception, and ability to adjust focus. Involves lifting. What's in it for you? Here are some of what to expect: Family Care Leave - We offer enhanced paid leave options for those important times. Insurances - All colleagues are covered by our life and disability insurance which provides protection and peace of mind. Wellness - We want you to be your best self, so you'll have access to the Headspace App and lots of wellbeing initiatives and programmes run by local teams where you are based. Colleague Discount - We know you'll love to build so from day 1 you will qualify for our generous colleague discount. Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme. Your workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process. Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong. The LEGO Group is proud to be an equal opportunity employer. We are committed to equal employment opportunity and equal pay regardless of e.g. race, colour, religion, sex, national origin, sexual orientation, disability or gender identity. The LEGO Group is fully committed to Children's Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer. Thank you for sharing our global commitment to Children's Rights. Just imagine building your dream career. Then make it real. Join the LEGO team today.
May 13, 2024
Full time
Job Description Assistant Store Manager in the LEGO Store Battersea Power Station SW11 Are you ready to inspire a team to deliver an outstanding guest experience? Join the LEGO Brand Retail team as an Assistant Store Manager and ensure our brand, vision, and values are exemplified in all store operations and guest interactions. Core Responsibilities Lead by example, ensuring excellent customer service is provided by the team at all time. Collaborate with the Store Manager to deliver results, prioritising time and effort, going beyond goals set by others, and finding motivation in raising store performance to the maximum. Maintain merchandising standards to meet and exceed planned sales and Key Performance Indicator. Supports the Store Manager in achieving excellent Mystery Shopper results and in implementing follow-up action plans when needed. Cultivate a positive team environment that promotes a safe and fun atmosphere. Recruit new members, identify training needs, mentor and develop sales associates and supervisors to ensure a productive and collaborative team. Play your part in our team succeeding The LEGO Group is a family-owned, international business and collaboration shapes everything we do. As an Assistant Store Manager for LEGO Brand Retail you are the face of our company. You and your team will determine our brand's reputation with each guest interaction. LEGO Brand Retail strives to develop relationships with our guests and team members that transcend generations and are as timeless as the products we sell Do you have what it takes? Equivalent, previous work experience in a Retail environment. Proven experience in a retail environment ideally as Assistant Store Manager or Supervisor. Space management and visual merchandising expertise. Effective organisational, verbal and written communication skills, conflict resolution skills. Experience of working with children. Experience in recruitment, selection, training. Financial awareness: loss prevention and cash management, scheduling and payroll management. Physical specifications: constant moving, talking, hearing, reaching, grabbing and standing for at least two consecutive hours. May occasionally involve stooping, kneeling, crouching, and climbing ladders. Vision abilities include close vision, depth perception, and ability to adjust focus. Involves lifting. What's in it for you? Here are some of what to expect: Family Care Leave - We offer enhanced paid leave options for those important times. Insurances - All colleagues are covered by our life and disability insurance which provides protection and peace of mind. Wellness - We want you to be your best self, so you'll have access to the Headspace App and lots of wellbeing initiatives and programmes run by local teams where you are based. Colleague Discount - We know you'll love to build so from day 1 you will qualify for our generous colleague discount. Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme. Your workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process. Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong. The LEGO Group is proud to be an equal opportunity employer. We are committed to equal employment opportunity and equal pay regardless of e.g. race, colour, religion, sex, national origin, sexual orientation, disability or gender identity. The LEGO Group is fully committed to Children's Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer. Thank you for sharing our global commitment to Children's Rights. Just imagine building your dream career. Then make it real. Join the LEGO team today.
An excellent opportunity to join a leading global law firm at a time of growth in a busy practice support role. The Admin Assistant will support key stakeholders including lawyers and other business services colleagues. Previous admin experience is essential, ideally within a professional services firm. Responsibilities include: Scheduling meetings and diary management Making travel arrangements including transport and accommodation Maintain a filing system Keep the database up to date and accurate Support with events and conferences Process expenses and record financial information Arrange routine checks and the completion of regular forms Ordering stationery, business cards and resources Salary is up to £24,000. The role is based in London and offers hybrid working This is a fantastic opportunity to join the firm at an exciting time of growth, the business has performed very well over the past few years. A professional but friendly culture with a strong employee retention rate. Please attach an MS Word version of your CV. Please note that if you do not hear back within one week, please assume you have been unsuccessful. Unfortunately, due to the high volume of applications, we cannot provide individual feedback.
May 13, 2024
Full time
An excellent opportunity to join a leading global law firm at a time of growth in a busy practice support role. The Admin Assistant will support key stakeholders including lawyers and other business services colleagues. Previous admin experience is essential, ideally within a professional services firm. Responsibilities include: Scheduling meetings and diary management Making travel arrangements including transport and accommodation Maintain a filing system Keep the database up to date and accurate Support with events and conferences Process expenses and record financial information Arrange routine checks and the completion of regular forms Ordering stationery, business cards and resources Salary is up to £24,000. The role is based in London and offers hybrid working This is a fantastic opportunity to join the firm at an exciting time of growth, the business has performed very well over the past few years. A professional but friendly culture with a strong employee retention rate. Please attach an MS Word version of your CV. Please note that if you do not hear back within one week, please assume you have been unsuccessful. Unfortunately, due to the high volume of applications, we cannot provide individual feedback.
Are you a reliable and friendly administration professional who speaks French? This could be your ideal role. Our client, a major European digital services provider, is looking for a bright and bubbly French speaking Personal Assistant / Team Administrator for their Central London office. You would be providing support for the Sales Director and the rest of the London team. They operate on a hybrid basis, 3 days in the office, 2 days working from home. Your responsibilities will include: Inbox and diary management Scheduling meetings, travel arrangements and processing expenses Setting up IT equipment for new employees and liaising with IT support in France General office management and ensuring day-to-day operations run seamlessly About you: The ideal candidate will speak fluent French, have strong admin skills and be able to collaborate effectively with the sales team in order to provide efficient support. In return, you will get a fantastic benefits package including private healthcare, life insurance, 25 days holiday (accruing with service), early finish on Fridays, and much more! Profile: Fluency in French and English is required (written and spoken) 1-2 years minimum experience as a Personal Assistant, Team Assistant, Office Manager, Secretary or similar Administrative position Essential skills required - usually found in the client's profile or skills section of the job spec, relevant skills repeated Proficiency in MS Office Must have strong attention to detail Ability to work well independently, as part of a team and under pressure Dependable, approachable and personable! To apply, please send your CV in English and in Word format to Nina. languagematters is acting as an employment agency in relation to this vacancy.
May 13, 2024
Full time
Are you a reliable and friendly administration professional who speaks French? This could be your ideal role. Our client, a major European digital services provider, is looking for a bright and bubbly French speaking Personal Assistant / Team Administrator for their Central London office. You would be providing support for the Sales Director and the rest of the London team. They operate on a hybrid basis, 3 days in the office, 2 days working from home. Your responsibilities will include: Inbox and diary management Scheduling meetings, travel arrangements and processing expenses Setting up IT equipment for new employees and liaising with IT support in France General office management and ensuring day-to-day operations run seamlessly About you: The ideal candidate will speak fluent French, have strong admin skills and be able to collaborate effectively with the sales team in order to provide efficient support. In return, you will get a fantastic benefits package including private healthcare, life insurance, 25 days holiday (accruing with service), early finish on Fridays, and much more! Profile: Fluency in French and English is required (written and spoken) 1-2 years minimum experience as a Personal Assistant, Team Assistant, Office Manager, Secretary or similar Administrative position Essential skills required - usually found in the client's profile or skills section of the job spec, relevant skills repeated Proficiency in MS Office Must have strong attention to detail Ability to work well independently, as part of a team and under pressure Dependable, approachable and personable! To apply, please send your CV in English and in Word format to Nina. languagematters is acting as an employment agency in relation to this vacancy.
Ref - 20743Team Assistant for an Executive Search firm in the West End. A thriving London-based search firm is seeking a bright and personable Team Assistant to support their dynamic team. This is a fantastic opportunity to join a market leading company offering exceptional industry exposure and plenty of scope for learning and development. The ideal candidate will be a graduate with a few years of relevant experience and a strong work ethic. They are looking for a highly organised and personable individual to join their fast-paced and dynamic team. Role: Team AssistantDuration: Full timeStart date: ASAP (will wait 1 month's notice)Salary: Up to £50,000 DOEWorking Hours: 8:30 - 5:30Hybrid: 2 days in the office, 3 days WFHLocation: West EndResponsibilities Provide comprehensive administrative support, managing calendars, emails and scheduling meetings Coordinate daily activities for the team, facilitating client / candidate communication Support internal and external document preparation Assist with candidate tracking and correspondence Act as the primary contact for external enquiries Requirements: Previous experience in an administrative / EA role or within a recruitment firm Excellent time management skills and the ability to prioritise Keen attention to detail and strong problem-solving abilities Excellent written and verbal communication skills Organised with the ability to multitask effectively RMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria. If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.
May 13, 2024
Full time
Ref - 20743Team Assistant for an Executive Search firm in the West End. A thriving London-based search firm is seeking a bright and personable Team Assistant to support their dynamic team. This is a fantastic opportunity to join a market leading company offering exceptional industry exposure and plenty of scope for learning and development. The ideal candidate will be a graduate with a few years of relevant experience and a strong work ethic. They are looking for a highly organised and personable individual to join their fast-paced and dynamic team. Role: Team AssistantDuration: Full timeStart date: ASAP (will wait 1 month's notice)Salary: Up to £50,000 DOEWorking Hours: 8:30 - 5:30Hybrid: 2 days in the office, 3 days WFHLocation: West EndResponsibilities Provide comprehensive administrative support, managing calendars, emails and scheduling meetings Coordinate daily activities for the team, facilitating client / candidate communication Support internal and external document preparation Assist with candidate tracking and correspondence Act as the primary contact for external enquiries Requirements: Previous experience in an administrative / EA role or within a recruitment firm Excellent time management skills and the ability to prioritise Keen attention to detail and strong problem-solving abilities Excellent written and verbal communication skills Organised with the ability to multitask effectively RMS Recruitment thanks you for your application and looks forward to speaking to you. However, we regret that we will only be able to respond to successful applicants who fulfil all the criteria. If you are already registered with RMS, please do not hesitate to contact your consultant directly quoting the above reference number.
Position: Investment Team Assistant Salary: £40,000 - £43,000 Depending on Experience (DOE) Type: Permanent, Hybrid - 4 days in-office, 1 day remote Location: London, City Is this the opportunity you've been seeking? Are you on the lookout for a Team Assistant role within a prominent Global Investment firm situated in London's bustling financial hub? Our client is in search of a professional, well-organised, and driven individual to fill the role of Team Assistant on a permanent basis. What will be your responsibilities? You'll be providing support to a team of 15 members, handling various tasks such as diary management, coordinating international travel arrangements, scheduling meetings, and conference calls, managing reports and expenses, creating PowerPoint presentations and slides, drafting pitch documents, executing mail merges, managing inboxes, and updating client data in the CRM system. Additionally, you'll be assisting with ad hoc administrative duties as needed. What qualifications are required? The ideal candidate will have prior experience as a Team Assistant, preferably within the Financial Services sector, supporting a busy and established team. Essential skills include excellent communication, strong organisation and prioritisation abilities, proficient administrative skills, interpersonal skills, meticulous attention to detail, and proficiency in computer applications, particularly in the MS Office Suite (especially Outlook, Excel, PowerPoint, and Word). Experience with DealCloud software would be advantageous. What will you receive in return? In exchange for your contributions, our client promises a welcoming and supportive work environment, along with the opportunity to collaborate with a dynamic team of professionals, fostering continual growth and development of your skills and experience. If you're a proactive and highly organised individual with a dedication to delivering outstanding support, we encourage you to apply now for consideration. We look forward to hearing from you.
May 13, 2024
Full time
Position: Investment Team Assistant Salary: £40,000 - £43,000 Depending on Experience (DOE) Type: Permanent, Hybrid - 4 days in-office, 1 day remote Location: London, City Is this the opportunity you've been seeking? Are you on the lookout for a Team Assistant role within a prominent Global Investment firm situated in London's bustling financial hub? Our client is in search of a professional, well-organised, and driven individual to fill the role of Team Assistant on a permanent basis. What will be your responsibilities? You'll be providing support to a team of 15 members, handling various tasks such as diary management, coordinating international travel arrangements, scheduling meetings, and conference calls, managing reports and expenses, creating PowerPoint presentations and slides, drafting pitch documents, executing mail merges, managing inboxes, and updating client data in the CRM system. Additionally, you'll be assisting with ad hoc administrative duties as needed. What qualifications are required? The ideal candidate will have prior experience as a Team Assistant, preferably within the Financial Services sector, supporting a busy and established team. Essential skills include excellent communication, strong organisation and prioritisation abilities, proficient administrative skills, interpersonal skills, meticulous attention to detail, and proficiency in computer applications, particularly in the MS Office Suite (especially Outlook, Excel, PowerPoint, and Word). Experience with DealCloud software would be advantageous. What will you receive in return? In exchange for your contributions, our client promises a welcoming and supportive work environment, along with the opportunity to collaborate with a dynamic team of professionals, fostering continual growth and development of your skills and experience. If you're a proactive and highly organised individual with a dedication to delivering outstanding support, we encourage you to apply now for consideration. We look forward to hearing from you.