Collins Property Recruitment
St. Albans, Hertfordshire
Collins Property Recruitment are working with an long-established client who has regional offices throughout the UK. We are seeking an Administrator who has all-round 360 office support skill set. The Administrator will receive up to £31,000 per annum, depending on experience. This role is an office-based role, working Monday to Friday. With PA, administrative and reception duties which include diary management, booking meetings, general office duties and support, including producing marketing material whilst also being the first point of contact for all incoming calls. So, if you are the type of person who loves to be busy and have no day the same, then this role is for you. The ideal Administrator will be: Excellent team player. Solid organisational and communication skills, both verbal and written. Demonstrate the ability to work under pressure. A willingness to learn. Excellent telephone manner. Self-motivated. Ability to demonstrate reliability and flexibility is essential. Being comfortable and capable of working as part of a team. Comfortable working in a fast-paced environment. Be able to provide a high level of service to clients. If you're interested in the Administrator position and you possess the required skill set, then apply now. Should you have any further questions contact Sammy Boyling at Collins Property Recruitment.Should this role not be for you, but you would like to refer a friend or colleague to us, we'll happily give you £300 worth of vouchers if we successfully place them!
May 20, 2024
Full time
Collins Property Recruitment are working with an long-established client who has regional offices throughout the UK. We are seeking an Administrator who has all-round 360 office support skill set. The Administrator will receive up to £31,000 per annum, depending on experience. This role is an office-based role, working Monday to Friday. With PA, administrative and reception duties which include diary management, booking meetings, general office duties and support, including producing marketing material whilst also being the first point of contact for all incoming calls. So, if you are the type of person who loves to be busy and have no day the same, then this role is for you. The ideal Administrator will be: Excellent team player. Solid organisational and communication skills, both verbal and written. Demonstrate the ability to work under pressure. A willingness to learn. Excellent telephone manner. Self-motivated. Ability to demonstrate reliability and flexibility is essential. Being comfortable and capable of working as part of a team. Comfortable working in a fast-paced environment. Be able to provide a high level of service to clients. If you're interested in the Administrator position and you possess the required skill set, then apply now. Should you have any further questions contact Sammy Boyling at Collins Property Recruitment.Should this role not be for you, but you would like to refer a friend or colleague to us, we'll happily give you £300 worth of vouchers if we successfully place them!
Job Title: Administrative Support AssistantIndustry: PropertyContract Type: PermanentSalary Range: £25,000 per year Working Pattern: Full Time - 9.00-17.00 Are you an organised and efficient individual looking for a new challenge in the property industry? Our client, a leading property company, is seeking an enthusiastic Administrative Support Assistant to join their Glasgow office. In this role, you will play a key part in providing professional administrative support to ensure the smooth operations of the team. Responsibilities: Format correspondence, reports, and other documentation to a high standard and within agreed deadlines. Establish and maintain effective systems for filing and information retrieval. Assist with travel and accommodation arrangements when required. Handle internal accounting tasks, including fee notes, credit notes, purchase ledger coding, and cash expenses. Support audit and compliance activities, such as job set-up, conflict of interest checking, and AML checks. Maintain client mailing lists and assist with marketing and social events. Provide marketing support for the Scotland team, coordinating with the national marketing team. Manage service charge administration and assist with property management tasks. Support office equipment management, including IT support and equipment repair management. Assist with archive management, general office assistance, and maintaining a clean and tidy office space. Requirements: Strong organisational and time-management skills. Excellent attention to detail and the ability to produce work to a high standard. Proficient in using Microsoft Office Suite. Strong communication skills, both written and verbal. Ability to work well within a team and collaborate with colleagues. Prior experience in an administrative support role is desirable, but not essential.Why Join Our Client's Team? Be part of a well-established and reputable property company. Opportunity to develop and grow within a supportive and dynamic team environment. Competitive salary and benefits package. Work in a professional and friendly office atmosphere. If you are passionate about providing exceptional administrative support and thrive in a fast-paced environment, we would love to hear from you. Join our client's team and take the next step in your career! To apply for this role, please submit your CV outlining your relevant experience and why you are interested in the position. We look forward to reviewing your application. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 20, 2024
Full time
Job Title: Administrative Support AssistantIndustry: PropertyContract Type: PermanentSalary Range: £25,000 per year Working Pattern: Full Time - 9.00-17.00 Are you an organised and efficient individual looking for a new challenge in the property industry? Our client, a leading property company, is seeking an enthusiastic Administrative Support Assistant to join their Glasgow office. In this role, you will play a key part in providing professional administrative support to ensure the smooth operations of the team. Responsibilities: Format correspondence, reports, and other documentation to a high standard and within agreed deadlines. Establish and maintain effective systems for filing and information retrieval. Assist with travel and accommodation arrangements when required. Handle internal accounting tasks, including fee notes, credit notes, purchase ledger coding, and cash expenses. Support audit and compliance activities, such as job set-up, conflict of interest checking, and AML checks. Maintain client mailing lists and assist with marketing and social events. Provide marketing support for the Scotland team, coordinating with the national marketing team. Manage service charge administration and assist with property management tasks. Support office equipment management, including IT support and equipment repair management. Assist with archive management, general office assistance, and maintaining a clean and tidy office space. Requirements: Strong organisational and time-management skills. Excellent attention to detail and the ability to produce work to a high standard. Proficient in using Microsoft Office Suite. Strong communication skills, both written and verbal. Ability to work well within a team and collaborate with colleagues. Prior experience in an administrative support role is desirable, but not essential.Why Join Our Client's Team? Be part of a well-established and reputable property company. Opportunity to develop and grow within a supportive and dynamic team environment. Competitive salary and benefits package. Work in a professional and friendly office atmosphere. If you are passionate about providing exceptional administrative support and thrive in a fast-paced environment, we would love to hear from you. Join our client's team and take the next step in your career! To apply for this role, please submit your CV outlining your relevant experience and why you are interested in the position. We look forward to reviewing your application. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Our client based in Northamptonshire requires a Title Checker to support the front-line Conveyancing Teams including Property Administrators, Assistants and Case Handlers. Providing a quality and comprehensive conveyancing service with a focus on reviewing Contract Documentation and Legal Titles. Working as part of a team to ensure all transactions are dealt with efficiently and proactively. Key Duties and Responsibilities include: Have a basic knowledge of the entire conveyancing process and to be familiar with the roles of support teams such as accounts and post completion in the process. To liaise with the live conveyancing teams and provide them with information for complex transactions as they arise. Ensure that files are run in an orderly manner, kept tidy and all checklists kept up to date. Manage workloads effectively. To assist with post for the conveyancing teams, including dealing with replies to enquiries, management packs, mortgage offers and searches. Be capable of dealing with all aspects of a purchase transaction, with focus on Reporting to the Client and raising legal enquiries. Check and report on all search results, identify any issues and raise the relevant enquiries. Report any matters required under CML to the lender. To work any extra hours required to ensure the best service is given and any deadlines are met. Be responsible and accountable for title checks. Deal with all contacts in professional manner. As required, it may be necessary to carry out extra duties in addition to those listed above. Requirements: A strong attention to detail, hardworking, with the ability to use their own initiative and work within tight deadlines. Experience working in the below areas: Conveyancing practice Title checking Cases in your own name Leaseholds New Builds Auditing
May 20, 2024
Full time
Our client based in Northamptonshire requires a Title Checker to support the front-line Conveyancing Teams including Property Administrators, Assistants and Case Handlers. Providing a quality and comprehensive conveyancing service with a focus on reviewing Contract Documentation and Legal Titles. Working as part of a team to ensure all transactions are dealt with efficiently and proactively. Key Duties and Responsibilities include: Have a basic knowledge of the entire conveyancing process and to be familiar with the roles of support teams such as accounts and post completion in the process. To liaise with the live conveyancing teams and provide them with information for complex transactions as they arise. Ensure that files are run in an orderly manner, kept tidy and all checklists kept up to date. Manage workloads effectively. To assist with post for the conveyancing teams, including dealing with replies to enquiries, management packs, mortgage offers and searches. Be capable of dealing with all aspects of a purchase transaction, with focus on Reporting to the Client and raising legal enquiries. Check and report on all search results, identify any issues and raise the relevant enquiries. Report any matters required under CML to the lender. To work any extra hours required to ensure the best service is given and any deadlines are met. Be responsible and accountable for title checks. Deal with all contacts in professional manner. As required, it may be necessary to carry out extra duties in addition to those listed above. Requirements: A strong attention to detail, hardworking, with the ability to use their own initiative and work within tight deadlines. Experience working in the below areas: Conveyancing practice Title checking Cases in your own name Leaseholds New Builds Auditing
Are you looking to work for a high-end property company in the heart of Bath? Do you want to work for a team that takes pride in delivering an exceptional standard of service? Are you looking to join an internationally recognised brand? Juice is delighted to be working with a premium Estate Agents in Bath, as they search for a part-time administrator/PA to join their professional team. You will provide administrative support, act as the office's first point of contact, and work closely with the Director in managing their diary. DAY TO DAY: Acting as the first point of contact for the office. Meeting and greeting clients. Taking client information to then pass on to Directors. Managing the Directors' diary, booking in viewings and valuations. Updating the company systems with client details. Arranging and attending viewings. Keeping clients up to date on behalf of Directors. Collating documents and keeping up-to-date records. WHAT WE'D LOVE TO SEE: Someone with an excellent telephone manner. Proven administration and customer service experience. Someone who is professional and articulate. Excellent written communication. Has great organisation and time-management skills. Good IT skills. Flexible to work on an occasional Saturday when required. IN RETURN: Part time hours, 9am to 5:30pm. Welcoming and friendly working environment. Flexible hours when needed. Pension enrolment. Opportunity for commission incentives. Please get in touch today if you are looking for your next exciting part-time role!
May 20, 2024
Full time
Are you looking to work for a high-end property company in the heart of Bath? Do you want to work for a team that takes pride in delivering an exceptional standard of service? Are you looking to join an internationally recognised brand? Juice is delighted to be working with a premium Estate Agents in Bath, as they search for a part-time administrator/PA to join their professional team. You will provide administrative support, act as the office's first point of contact, and work closely with the Director in managing their diary. DAY TO DAY: Acting as the first point of contact for the office. Meeting and greeting clients. Taking client information to then pass on to Directors. Managing the Directors' diary, booking in viewings and valuations. Updating the company systems with client details. Arranging and attending viewings. Keeping clients up to date on behalf of Directors. Collating documents and keeping up-to-date records. WHAT WE'D LOVE TO SEE: Someone with an excellent telephone manner. Proven administration and customer service experience. Someone who is professional and articulate. Excellent written communication. Has great organisation and time-management skills. Good IT skills. Flexible to work on an occasional Saturday when required. IN RETURN: Part time hours, 9am to 5:30pm. Welcoming and friendly working environment. Flexible hours when needed. Pension enrolment. Opportunity for commission incentives. Please get in touch today if you are looking for your next exciting part-time role!
Harris Jones Recruitment
Kingston Upon Thames, Surrey
Team Administrator - Permanent opportunity with an immediate start - central Kingston - £30 - £32k, fully office based - Hours 9-5.30 Monday to Friday Great opportunity for a Team Administrator to work for this leading commercial property agency to support them with their secretarial and all round office support - small office environment with 8 other employees. As their Team Administrator your duties will include: Answering incoming calls and dealing with enquiries Typing letters, reports, schedules and other documents as required, (copy and Audio typing) Updating property websites Inputting and updating database Order stationery and printer supplies Admin support as required To be successful in this role as Team Administrator you will have: Fast accurate Audio tying along with Advance MS Office skills Good Level of IT and social media skills to include Outlook, Publisher, Instagram and LinkedIn Able to pick up new systems quickly Excellent communication skills Strong organisational skills Flexible attitude and a good team player Immediate start available Central Kingston 30-32k
May 20, 2024
Full time
Team Administrator - Permanent opportunity with an immediate start - central Kingston - £30 - £32k, fully office based - Hours 9-5.30 Monday to Friday Great opportunity for a Team Administrator to work for this leading commercial property agency to support them with their secretarial and all round office support - small office environment with 8 other employees. As their Team Administrator your duties will include: Answering incoming calls and dealing with enquiries Typing letters, reports, schedules and other documents as required, (copy and Audio typing) Updating property websites Inputting and updating database Order stationery and printer supplies Admin support as required To be successful in this role as Team Administrator you will have: Fast accurate Audio tying along with Advance MS Office skills Good Level of IT and social media skills to include Outlook, Publisher, Instagram and LinkedIn Able to pick up new systems quickly Excellent communication skills Strong organisational skills Flexible attitude and a good team player Immediate start available Central Kingston 30-32k
We are seeking a diligent and detail-oriented Administrator to join our clients Property department's Secretarial & Business Support team, located in Brighton. The ideal candidate will possess a keen eye for detail, excellent organisation skills, and a strong ability to multitask. Client Details Our organisation is a well-established and respected player in the property industry. Known for its commitment to customer satisfaction, the firm boasts a robust portfolio of high-quality property services, all delivered from its base in Brighton. Description Providing comprehensive administrative support to the Property team Managing client enquiries and communications effectively Assisting with documentation and record-keeping duties Coordinating meetings and appointments within the department Ensuring compliance with property industry regulations and company policies Contributing to team efforts in achieving departmental goals Collaborating with other departments for cross-functional tasks Supporting the department in any other administrative duties as required Profile A successful Administrator should have: A solid educational background, preferably in a related field Proven experience in administrative roles, ideally within the property sector Exceptional organisational skills and the ability to multitask Strong communication skills, both written and verbal Good proficiency in MS Office, particularly Excel and Word A proactive attitude and the ability to work independently and within a team Job Offer A competitive salary, estimated between 21,500 to 22,500 per annum 35 hour working week A positive and supportive company culture that encourages personal and professional growth Office location in the heart of Brighton The opportunity to work in a respected firm within the property industry Candidates who are excited about the chance to contribute to a reputable property firm are encouraged to apply. We look forward to welcoming the successful Administrator to our clients team.
May 20, 2024
Full time
We are seeking a diligent and detail-oriented Administrator to join our clients Property department's Secretarial & Business Support team, located in Brighton. The ideal candidate will possess a keen eye for detail, excellent organisation skills, and a strong ability to multitask. Client Details Our organisation is a well-established and respected player in the property industry. Known for its commitment to customer satisfaction, the firm boasts a robust portfolio of high-quality property services, all delivered from its base in Brighton. Description Providing comprehensive administrative support to the Property team Managing client enquiries and communications effectively Assisting with documentation and record-keeping duties Coordinating meetings and appointments within the department Ensuring compliance with property industry regulations and company policies Contributing to team efforts in achieving departmental goals Collaborating with other departments for cross-functional tasks Supporting the department in any other administrative duties as required Profile A successful Administrator should have: A solid educational background, preferably in a related field Proven experience in administrative roles, ideally within the property sector Exceptional organisational skills and the ability to multitask Strong communication skills, both written and verbal Good proficiency in MS Office, particularly Excel and Word A proactive attitude and the ability to work independently and within a team Job Offer A competitive salary, estimated between 21,500 to 22,500 per annum 35 hour working week A positive and supportive company culture that encourages personal and professional growth Office location in the heart of Brighton The opportunity to work in a respected firm within the property industry Candidates who are excited about the chance to contribute to a reputable property firm are encouraged to apply. We look forward to welcoming the successful Administrator to our clients team.
Scheduler Works Scheduler/Planner / Leading Company / North London / Hybrid Are you a proven works planner or Scheduler, interested in a career in the property sector with a leading brand Are you looking to work with a market leading business? Are you looking for a leading employer voted "great places to work UK" that can offer structured training, qualifications and career development? Our leading Real Estate Management client is seeking a Administrator to join the business within the H&S support team on a permanent basis. Working hybrid from home and the North London office (near Barnet), you will play a key role in supporting the Property H&S team and ensuring clients receive an excellent level of service. You will schedule all assessments and site inspections ensuring the engineers rime is used to the best capability Leading brand company with extensive benefits Excellent career progression including funded qualifications Excellent working environment and team Flexible working hours / Work from home hybrid options if needed £25.6K basic to start + extensive Benefits (annual review) Full training provided Duties Include (training provided): Processing of H&S instructions received from the business Scheduling / diary management of the H&S inspectors / professionals Liaise with clients to arrange access requirements Respond to enquiries Document management Bulk mail merge communications Other administrative duties relating to the running of the department Experience/skills needed: Teamwork mentality Motivated and keen to learn and progress Confident with making calls to clients where needed The initiative, enthusiasm and self-confidence to interface directly with clients Scheduling or planning experience (coordinating field based staff) Good IT skills and experience of using Excel Excellent interpersonal skills and customer focused Ability to work on own initiative Scheduling / planning workforce experience would be a benefit For more details, please apply today Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
May 20, 2024
Full time
Scheduler Works Scheduler/Planner / Leading Company / North London / Hybrid Are you a proven works planner or Scheduler, interested in a career in the property sector with a leading brand Are you looking to work with a market leading business? Are you looking for a leading employer voted "great places to work UK" that can offer structured training, qualifications and career development? Our leading Real Estate Management client is seeking a Administrator to join the business within the H&S support team on a permanent basis. Working hybrid from home and the North London office (near Barnet), you will play a key role in supporting the Property H&S team and ensuring clients receive an excellent level of service. You will schedule all assessments and site inspections ensuring the engineers rime is used to the best capability Leading brand company with extensive benefits Excellent career progression including funded qualifications Excellent working environment and team Flexible working hours / Work from home hybrid options if needed £25.6K basic to start + extensive Benefits (annual review) Full training provided Duties Include (training provided): Processing of H&S instructions received from the business Scheduling / diary management of the H&S inspectors / professionals Liaise with clients to arrange access requirements Respond to enquiries Document management Bulk mail merge communications Other administrative duties relating to the running of the department Experience/skills needed: Teamwork mentality Motivated and keen to learn and progress Confident with making calls to clients where needed The initiative, enthusiasm and self-confidence to interface directly with clients Scheduling or planning experience (coordinating field based staff) Good IT skills and experience of using Excel Excellent interpersonal skills and customer focused Ability to work on own initiative Scheduling / planning workforce experience would be a benefit For more details, please apply today Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
About the Role Are you a highly organised, proactive individual? Looking to showcase your keen administration skills within a dynamic, fast-paced team or eager to try a new career within a leading name in holiday industry Our customer-centric, service-driven Property Recruitment Team are seeking a competent, collaborative Administrator toadd crucial support across our team at our Chester head of click apply for full job details
May 20, 2024
Full time
About the Role Are you a highly organised, proactive individual? Looking to showcase your keen administration skills within a dynamic, fast-paced team or eager to try a new career within a leading name in holiday industry Our customer-centric, service-driven Property Recruitment Team are seeking a competent, collaborative Administrator toadd crucial support across our team at our Chester head of click apply for full job details
? Exciting Opportunity Alert! Join our amazing national client as a Team Administrator! ? About the Company: Our client is a leading property firm, dedicated to providing exceptional client service. With their talented Newcastle team, they strive to deliver top-notch results in the industry. Start date: ASAP Contract: Permanent Working Pattern: Monday-Friday 9am-5:30pm with a hybrid working pattern available (2 days based from home after an induction period) Salary: £26,000 Location: based in Newcastle City Centre Key Focus of the Job: As a Team Administrator, your key focus will be to support the Newcastle office by providing professional and efficient administration services. By doing so, you will enable them to continue offering outstanding client service. Main Tasks include: Formatting reports and letters to meet specifications. Following mandatory procedures set by the Division. Producing high-quality correspondence, documents, reports, and presentations within deadlines. Establishing and maintaining effective filing and document retrieval systems. Updating in-house database systems. Being the first point of contact for departmental enquiries and resolving them where possible. Proactively managing processing invoices, credit notes, and job closures. Assisting with mandatory audits. Processing expenses. Coordinating diaries and travel arrangements. Assisting in organising departmental or divisional events. and other reasonable duties commensurate with this post. Key Qualities/Qualifications/Experience: Ability to build and maintain strong relationships, both internally and externally. Flexibility to cover office tasks during periods of holiday or absence. Strong team player with excellent communication skills. Advanced proficiency in Microsoft Word, Excel, and PowerPoint. Speedy and accurate typing skills. Confident in managing work priorities. Perks of the role: Hybrid working model. Amazing office environment. 25 days holiday. Pension scheme. Life assurance. Critical illness. If you are ready to join a dynamic team and make a difference in the property industry, apply now! Don't miss out on this fantastic opportunity! Apply today and let your administrative skills shine! We can't wait to hear from you! Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 20, 2024
Full time
? Exciting Opportunity Alert! Join our amazing national client as a Team Administrator! ? About the Company: Our client is a leading property firm, dedicated to providing exceptional client service. With their talented Newcastle team, they strive to deliver top-notch results in the industry. Start date: ASAP Contract: Permanent Working Pattern: Monday-Friday 9am-5:30pm with a hybrid working pattern available (2 days based from home after an induction period) Salary: £26,000 Location: based in Newcastle City Centre Key Focus of the Job: As a Team Administrator, your key focus will be to support the Newcastle office by providing professional and efficient administration services. By doing so, you will enable them to continue offering outstanding client service. Main Tasks include: Formatting reports and letters to meet specifications. Following mandatory procedures set by the Division. Producing high-quality correspondence, documents, reports, and presentations within deadlines. Establishing and maintaining effective filing and document retrieval systems. Updating in-house database systems. Being the first point of contact for departmental enquiries and resolving them where possible. Proactively managing processing invoices, credit notes, and job closures. Assisting with mandatory audits. Processing expenses. Coordinating diaries and travel arrangements. Assisting in organising departmental or divisional events. and other reasonable duties commensurate with this post. Key Qualities/Qualifications/Experience: Ability to build and maintain strong relationships, both internally and externally. Flexibility to cover office tasks during periods of holiday or absence. Strong team player with excellent communication skills. Advanced proficiency in Microsoft Word, Excel, and PowerPoint. Speedy and accurate typing skills. Confident in managing work priorities. Perks of the role: Hybrid working model. Amazing office environment. 25 days holiday. Pension scheme. Life assurance. Critical illness. If you are ready to join a dynamic team and make a difference in the property industry, apply now! Don't miss out on this fantastic opportunity! Apply today and let your administrative skills shine! We can't wait to hear from you! Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Administrator - Property Company - Horsham - c£25k Are you a highly competent Administrator / Office Junior with excellent IT, telephone, organisation and team working skills? Would you like to work in a friendly, professional property environment where you will receive training to become a property manager over time? Our client is a large (global) property company which oversees leasehold flats across the UK. From their Horsham office, where this position is based, they manage local blocks and estates on behalf of residents, developers and freeholders, dealing with everything from service charge budgets to major works replacing external cladding for fire safety. They are now looking to recruit an Administrator as follows: Working office based in Horsham, Mon-Fri 9am to 5pm with 1 hour for lunch Providing administrative support to Property Managers, acting as first point of contact for incoming calls and emails, directing them to the correct team or person as appropriate Organising attendance at properties by trades people / specialist contractors Ensuring the in-house database is kept up to date Sending letters & emails to residents regarding lease compliance, following up as required Logging insurance claims, providing relevant information to brokers/underwriters Franking outgoing post, distributing incoming mail. In return for your support as an Administrator, our client will provide ongoing internal and external training to progress your career towards Property Management (if you desire). Salary for the successful Administrator will start at around £25k alongside 23 days holiday (plus public) and benefits. This is an excellent, rare opportunity for a competent, organised and diligent Administrator to apply their skillset in a professional environment with ongoing career development and training. If you are an Administrator looking for a career in a professional environment and live in or close to Horsham please apply now for immediate consideration and further info.
May 20, 2024
Full time
Administrator - Property Company - Horsham - c£25k Are you a highly competent Administrator / Office Junior with excellent IT, telephone, organisation and team working skills? Would you like to work in a friendly, professional property environment where you will receive training to become a property manager over time? Our client is a large (global) property company which oversees leasehold flats across the UK. From their Horsham office, where this position is based, they manage local blocks and estates on behalf of residents, developers and freeholders, dealing with everything from service charge budgets to major works replacing external cladding for fire safety. They are now looking to recruit an Administrator as follows: Working office based in Horsham, Mon-Fri 9am to 5pm with 1 hour for lunch Providing administrative support to Property Managers, acting as first point of contact for incoming calls and emails, directing them to the correct team or person as appropriate Organising attendance at properties by trades people / specialist contractors Ensuring the in-house database is kept up to date Sending letters & emails to residents regarding lease compliance, following up as required Logging insurance claims, providing relevant information to brokers/underwriters Franking outgoing post, distributing incoming mail. In return for your support as an Administrator, our client will provide ongoing internal and external training to progress your career towards Property Management (if you desire). Salary for the successful Administrator will start at around £25k alongside 23 days holiday (plus public) and benefits. This is an excellent, rare opportunity for a competent, organised and diligent Administrator to apply their skillset in a professional environment with ongoing career development and training. If you are an Administrator looking for a career in a professional environment and live in or close to Horsham please apply now for immediate consideration and further info.
An international law firm is looking for a hard-working and proactive individual for an exciting administrative opportunity within their busy Birmingham office. You will ideally possess experience within a legal or property environment and should be looking to offer a first-class support service. This is a varied and busy role in which you will be responsible for your own workload but must also function effectively as part of the wider team. Your responsibilities will include: Supporting the teams fee earners and PAs with all administrative tasks including filing, scanning and photocopying Management of internal working relationships within the team and the wider business as well as some liaison with external clients Assistance with finance, training and business development administration through utilisation of in-house systems Coordination of meetings and conference calls Handling of queries and enquiries in an appropriate and efficient manner You must possess excellent levels of IT skills as well as type at a minimum of 40wpm. This is the perfect role for an aspiring PA! This role is full time and offers hybrid working. If you think this is the role for you, please apply online or contact Matt D'Silva on today! Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018 and in line with the Employment Agencies and Employment Businesses Regulations 2003. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
May 20, 2024
Full time
An international law firm is looking for a hard-working and proactive individual for an exciting administrative opportunity within their busy Birmingham office. You will ideally possess experience within a legal or property environment and should be looking to offer a first-class support service. This is a varied and busy role in which you will be responsible for your own workload but must also function effectively as part of the wider team. Your responsibilities will include: Supporting the teams fee earners and PAs with all administrative tasks including filing, scanning and photocopying Management of internal working relationships within the team and the wider business as well as some liaison with external clients Assistance with finance, training and business development administration through utilisation of in-house systems Coordination of meetings and conference calls Handling of queries and enquiries in an appropriate and efficient manner You must possess excellent levels of IT skills as well as type at a minimum of 40wpm. This is the perfect role for an aspiring PA! This role is full time and offers hybrid working. If you think this is the role for you, please apply online or contact Matt D'Silva on today! Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018 and in line with the Employment Agencies and Employment Businesses Regulations 2003. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
Administrator - Bramhall, Stockport - £24k-25k (Full time ) £24k - £25k Basic + Incentives (£100 - £500 p/m) Office based - Mon - Thurs 9am - 5:30pm / Friday 9am - 5pm / One Saturday every 3rd week of the month 9am - 4:30pm Manchester Staff is currently looking for an experienced Administrator for a high-end client based in Bramhall, Stockport. The successful Administrator will join a flourishing company within the Property sector with fantastic progression and opportunities to earn on top of the monthly salary. Job Role: The successful candidate will have experience within a fast-paced Administrator role. Using your strong communication skills, you will deal with inbound calls and assist customer queries. Your role will be office based. Their team is made up of self-motivated and experienced individuals who can offer training and development support. The company has a great working culture where employees are valued and recognised for their achievements. The business deals with high-end clients so having a strong administration background is key for this role. Skills/Experience Required: Essential - Inbound phone experience essential. - Strong and confident communicator both over the phone and face to face. - Amazing customer service skills. - 3 years administrative experience. - Dealing with high end clients. - Good IT Skills with Microsoft Office inc. Excel. Please send your CV for immediate consideration either by clicking apply now or sending directly. This is an immediate requirement with interviews taking place over the next week. Manchester Staff operates as an employment agency and employment business. No terminology in this advert is intended to discriminate on the grounds of age, and we confirm that we are happy to accept applications from persons of any age for this role. By applying for this role you accept our Terms and Privacy Policy which can both be found on our website. We take the security of personal data very seriously and by applying for this role you consent that we may hold your personal data on our database (CRM) for the purpose of finding jobs that could match your skill set. If we become aware of any other opportunities that could be of interest to you, we may let you know by either phone, email or SMS. About Manchester Staff: Manchester Staff are part of the UK Staffing Group and a specialist recruitment business focused on delivering highly experienced and reputable permanent staff to local businesses. We can offer: - Free support and advice to help you with your job search. - Full interview support including a pre-interview call with a specialist consultant and coaching on interview tips and techniques. - After placement support
May 20, 2024
Full time
Administrator - Bramhall, Stockport - £24k-25k (Full time ) £24k - £25k Basic + Incentives (£100 - £500 p/m) Office based - Mon - Thurs 9am - 5:30pm / Friday 9am - 5pm / One Saturday every 3rd week of the month 9am - 4:30pm Manchester Staff is currently looking for an experienced Administrator for a high-end client based in Bramhall, Stockport. The successful Administrator will join a flourishing company within the Property sector with fantastic progression and opportunities to earn on top of the monthly salary. Job Role: The successful candidate will have experience within a fast-paced Administrator role. Using your strong communication skills, you will deal with inbound calls and assist customer queries. Your role will be office based. Their team is made up of self-motivated and experienced individuals who can offer training and development support. The company has a great working culture where employees are valued and recognised for their achievements. The business deals with high-end clients so having a strong administration background is key for this role. Skills/Experience Required: Essential - Inbound phone experience essential. - Strong and confident communicator both over the phone and face to face. - Amazing customer service skills. - 3 years administrative experience. - Dealing with high end clients. - Good IT Skills with Microsoft Office inc. Excel. Please send your CV for immediate consideration either by clicking apply now or sending directly. This is an immediate requirement with interviews taking place over the next week. Manchester Staff operates as an employment agency and employment business. No terminology in this advert is intended to discriminate on the grounds of age, and we confirm that we are happy to accept applications from persons of any age for this role. By applying for this role you accept our Terms and Privacy Policy which can both be found on our website. We take the security of personal data very seriously and by applying for this role you consent that we may hold your personal data on our database (CRM) for the purpose of finding jobs that could match your skill set. If we become aware of any other opportunities that could be of interest to you, we may let you know by either phone, email or SMS. About Manchester Staff: Manchester Staff are part of the UK Staffing Group and a specialist recruitment business focused on delivering highly experienced and reputable permanent staff to local businesses. We can offer: - Free support and advice to help you with your job search. - Full interview support including a pre-interview call with a specialist consultant and coaching on interview tips and techniques. - After placement support
Job Description At William H Brown , part of the Connells Group, we're looking for a highly motivated Branch Administrator to support our fantastic team in branch in Northampton . As our Branch Administrator you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer facing environment.OTE - £24,000 - Career Progression What's in it for you as our Branch Administrator? Industry leading training and development Demonstrable career ladder Opportunities for progression Supportive , rewarding and fun environment Team incentives Understanding of operations within an estate agency business Key responsibilities of a Branch Administrator The main purpose of your role is to support the sales team within the office with administrative duties. This will involve uploading property details onto major property portals, dealing with customer enquiries both in branch and over the phone and ensuring office expenditure is maintained within budgeted levels. Skills and experience required to be a successful Branch Administrator Preferably experience as an Administrator / Secretary or similar role Customer focussed and comfortable in a client facing role Resilient , positive , numerate and detail oriented Organised and able to prioritise workload in a faced paced environment Keen interest in learning and keeping up to date with industry changes Excellent verbal and written communication skills IT literate (MS Office, internet, email systems) William H Brown Estate Agents?are part of?Sequence Home, one of the largest and most successful estate agency and property services providers in the UK. Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.EACS04625
May 20, 2024
Full time
Job Description At William H Brown , part of the Connells Group, we're looking for a highly motivated Branch Administrator to support our fantastic team in branch in Northampton . As our Branch Administrator you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer facing environment.OTE - £24,000 - Career Progression What's in it for you as our Branch Administrator? Industry leading training and development Demonstrable career ladder Opportunities for progression Supportive , rewarding and fun environment Team incentives Understanding of operations within an estate agency business Key responsibilities of a Branch Administrator The main purpose of your role is to support the sales team within the office with administrative duties. This will involve uploading property details onto major property portals, dealing with customer enquiries both in branch and over the phone and ensuring office expenditure is maintained within budgeted levels. Skills and experience required to be a successful Branch Administrator Preferably experience as an Administrator / Secretary or similar role Customer focussed and comfortable in a client facing role Resilient , positive , numerate and detail oriented Organised and able to prioritise workload in a faced paced environment Keen interest in learning and keeping up to date with industry changes Excellent verbal and written communication skills IT literate (MS Office, internet, email systems) William H Brown Estate Agents?are part of?Sequence Home, one of the largest and most successful estate agency and property services providers in the UK. Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.EACS04625
A fantastic opportunity awaits with one of our esteemed clients, a thriving independent lettings and property management company situated in Clifton, Bristol. We're on the lookout for a Lettings Administrator to join the team in a pivotal and varied role, no previous lettings experience required as full training will be provided. Role Overview: As a Lettings Administrator, you'll be at the heart of our operations. Your role will involve coordinating viewings and valuations for new clients, supporting our property management team, and ensuring the smooth running of our office. Responsibilities: Process maintenance invoices efficiently onto our CRM system. Manage schedules and appointments through effective diary management. Arrange property inspections with tenants to maintain high standards. Ensure compliance with property regulations, including Gas Safety, fire alarm tests, PAT tests, EPC, etc. Coordinate check-outs for properties as required. Handle stationary orders to keep our office well-stocked. Required Skills: Ability to thrive in a fast-paced environment and meet tight deadlines. Excellent organizational skills to manage multiple tasks effectively. Clear and concise communication skills, both written and verbal. Previous experience in an administrative role, preferably within the property sector. Proficiency in Excel and experience with CRM systems. Strong prioritization skills to manage workload efficiently. Package Details: Salary: £25,000. Monday to Friday, 8:45 am to 5:30 pm
May 20, 2024
Full time
A fantastic opportunity awaits with one of our esteemed clients, a thriving independent lettings and property management company situated in Clifton, Bristol. We're on the lookout for a Lettings Administrator to join the team in a pivotal and varied role, no previous lettings experience required as full training will be provided. Role Overview: As a Lettings Administrator, you'll be at the heart of our operations. Your role will involve coordinating viewings and valuations for new clients, supporting our property management team, and ensuring the smooth running of our office. Responsibilities: Process maintenance invoices efficiently onto our CRM system. Manage schedules and appointments through effective diary management. Arrange property inspections with tenants to maintain high standards. Ensure compliance with property regulations, including Gas Safety, fire alarm tests, PAT tests, EPC, etc. Coordinate check-outs for properties as required. Handle stationary orders to keep our office well-stocked. Required Skills: Ability to thrive in a fast-paced environment and meet tight deadlines. Excellent organizational skills to manage multiple tasks effectively. Clear and concise communication skills, both written and verbal. Previous experience in an administrative role, preferably within the property sector. Proficiency in Excel and experience with CRM systems. Strong prioritization skills to manage workload efficiently. Package Details: Salary: £25,000. Monday to Friday, 8:45 am to 5:30 pm
We are seeking a detail-oriented and organized Property Administrator to join a busy team in Manchester City Centre. As the Property Administrator, you will be responsible for providing administrative support to the property management team and ensuring the smooth operation of tenant and property administration. This is a full-time position with opportunities for growth and development. - Assist with leasing activities processing lease applications and agreements- Coordinate move-in and move-out processes, including inspections and key collection- Handle tenant inquiries and concerns in a professional and timely manner- Perform data entry tasks to maintain accurate tenant records in the database- Assist with deposits- Prepare and distribute notices to tenants as required- Assist with the coordination of property maintenance and repairs- Assist with management of utilities, council tax, service charge etc.- Support the property management team with various administrative tasks- Provide excellent customer service to tenants, visitors, and vendors To be successful in this role you will already have experience in a similar property administration or office admin role. You will be able to demonstrate that you are extremely organized and understand how to prioritise your workload. You will also have: - Excellent communication skills, both written and verbal- Ability to upsell additional services or amenities to tenants- Attention to detail and ability to multitask effectively- Strong phone etiquette and customer service skills- Proficient in Microsoft Office Suite (Word, Excel, Outlook)- Prior experience in an office or administrative role is preferred You will have the opportunity to learn and progress in this role along with the ability to earn extra bonus commission. The role is based on site Monday to Friday in the City Centre with no weekend work. If you are a motivated individual with excellent organizational skills and a passion for providing exceptional customer service in the property management industry, we encourage you to apply for this position.
May 20, 2024
Full time
We are seeking a detail-oriented and organized Property Administrator to join a busy team in Manchester City Centre. As the Property Administrator, you will be responsible for providing administrative support to the property management team and ensuring the smooth operation of tenant and property administration. This is a full-time position with opportunities for growth and development. - Assist with leasing activities processing lease applications and agreements- Coordinate move-in and move-out processes, including inspections and key collection- Handle tenant inquiries and concerns in a professional and timely manner- Perform data entry tasks to maintain accurate tenant records in the database- Assist with deposits- Prepare and distribute notices to tenants as required- Assist with the coordination of property maintenance and repairs- Assist with management of utilities, council tax, service charge etc.- Support the property management team with various administrative tasks- Provide excellent customer service to tenants, visitors, and vendors To be successful in this role you will already have experience in a similar property administration or office admin role. You will be able to demonstrate that you are extremely organized and understand how to prioritise your workload. You will also have: - Excellent communication skills, both written and verbal- Ability to upsell additional services or amenities to tenants- Attention to detail and ability to multitask effectively- Strong phone etiquette and customer service skills- Proficient in Microsoft Office Suite (Word, Excel, Outlook)- Prior experience in an office or administrative role is preferred You will have the opportunity to learn and progress in this role along with the ability to earn extra bonus commission. The role is based on site Monday to Friday in the City Centre with no weekend work. If you are a motivated individual with excellent organizational skills and a passion for providing exceptional customer service in the property management industry, we encourage you to apply for this position.
An exciting opportunity for a Team Administrator to join our Reading office in our Planning Team. Role Overview : We are seeking a new Administrator to support the Central Team based in our Reading office, to work alongside another Central Team administrator who is based in or Oxford office.The Team Administrators are key members of the team, working together to provide day to day administrative support for the Central Team. The candidate should be highly organised with previous experience working in a busy environment and be able to provide a high level of administrative assistance to the team. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative. The successful candidate will be a good team player with good verbal, numerical and written communication skills, the ability to work under pressure and a willingness to learn. Team Overview : These teams sit within the wider national Savills Earth Division and are closely aligned with national Planning Division which are run by the same management team.We offer practical advice to support clients to develop strategies and working practices that turn sustainability targets and commitments into reality and embrace the change needed to improve the effects that property has on the planet.Savills have recently moved into new offices in Reading, at One Forbury Square, providing a market leading working environment for the successful candidate. Key Responsibilities : Billings & Expenses : Use of Microsoft Dynamics CRM to register and manage client contact details, input instruction details, raise fee invoices and issue to clients and assist our accounts team with obtaining payment. Production of resourcing time schedules for fee earners in Excel Billings updates, maintenance of billings schedules, reconciliation and analysis in Excel. Reconciliation of personal billings and business generation schedules in Excel Process expense claims for Directors (Concur system) Raising and managing PO numbers on My Purchasing for Suppliers, including Consultant invoices. Monitor aged debt report and assist with resolution Monitor disbursements General Responsibilities : Assist with preparation of reports/presentations/tenders production when required Update business development materials incl. brochures, CV's, case studies and website biographies. Printing/scanning/photocopying/binding/filing/archiving when required Internal and external event planning and business development meetings Answering telephone calls, taking messages and handling enquiries Assisting and escalating team IT issues/enquiries Responsible for ordering and maintaining team related equipment e.g. business cards. Liaise with other Administrators within the wider Division on an ongoing basis Keep up to date with any Company changes which require communication and actioning. New joiner administration/induction for new starters in accordance with induction guidelines. Assist with ISO and compliance Audits Working alongside others to ensure the team are up to date on latest HMRC regulations - Terms of business, conflict checks. Creating and coordinating e-campaigns/marketing databases. Working with the Planning administrator in the Reading office to provide coordinated cover for the whole team, especially during periods of leave. Technical experience : Intermediate to advanced knowledge of the Microsoft Office suite - Word, Excel, PowerPoint and Outlook. Skills and Knowledge : Proven administrative and organisational skills Excellent verbal and written communication skills - professional manner, with the ability to work effectively with individuals at all levels Proactive communicator, ensuring all office matters are cascaded promptly and clearly. Enthusiasm to do a high quality job at all times with attention to detail Good numerical skills Good time management skills Self-motivated with the ability to demonstrate reliability, flexibility and loyalty Enjoys working in a fast paced and busy environment, and able to work accurately and effectively under pressure. Ability to show initiative and provide a high level of service to clients and colleagues alike as well as managing expectations Willing to travel occasionally - conferences, training etc. Personable team player Previous experience in a Team Administrative role or as a PA would be preferred Find out more about Savills offer Recruitment agencies Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
May 20, 2024
Full time
An exciting opportunity for a Team Administrator to join our Reading office in our Planning Team. Role Overview : We are seeking a new Administrator to support the Central Team based in our Reading office, to work alongside another Central Team administrator who is based in or Oxford office.The Team Administrators are key members of the team, working together to provide day to day administrative support for the Central Team. The candidate should be highly organised with previous experience working in a busy environment and be able to provide a high level of administrative assistance to the team. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative. The successful candidate will be a good team player with good verbal, numerical and written communication skills, the ability to work under pressure and a willingness to learn. Team Overview : These teams sit within the wider national Savills Earth Division and are closely aligned with national Planning Division which are run by the same management team.We offer practical advice to support clients to develop strategies and working practices that turn sustainability targets and commitments into reality and embrace the change needed to improve the effects that property has on the planet.Savills have recently moved into new offices in Reading, at One Forbury Square, providing a market leading working environment for the successful candidate. Key Responsibilities : Billings & Expenses : Use of Microsoft Dynamics CRM to register and manage client contact details, input instruction details, raise fee invoices and issue to clients and assist our accounts team with obtaining payment. Production of resourcing time schedules for fee earners in Excel Billings updates, maintenance of billings schedules, reconciliation and analysis in Excel. Reconciliation of personal billings and business generation schedules in Excel Process expense claims for Directors (Concur system) Raising and managing PO numbers on My Purchasing for Suppliers, including Consultant invoices. Monitor aged debt report and assist with resolution Monitor disbursements General Responsibilities : Assist with preparation of reports/presentations/tenders production when required Update business development materials incl. brochures, CV's, case studies and website biographies. Printing/scanning/photocopying/binding/filing/archiving when required Internal and external event planning and business development meetings Answering telephone calls, taking messages and handling enquiries Assisting and escalating team IT issues/enquiries Responsible for ordering and maintaining team related equipment e.g. business cards. Liaise with other Administrators within the wider Division on an ongoing basis Keep up to date with any Company changes which require communication and actioning. New joiner administration/induction for new starters in accordance with induction guidelines. Assist with ISO and compliance Audits Working alongside others to ensure the team are up to date on latest HMRC regulations - Terms of business, conflict checks. Creating and coordinating e-campaigns/marketing databases. Working with the Planning administrator in the Reading office to provide coordinated cover for the whole team, especially during periods of leave. Technical experience : Intermediate to advanced knowledge of the Microsoft Office suite - Word, Excel, PowerPoint and Outlook. Skills and Knowledge : Proven administrative and organisational skills Excellent verbal and written communication skills - professional manner, with the ability to work effectively with individuals at all levels Proactive communicator, ensuring all office matters are cascaded promptly and clearly. Enthusiasm to do a high quality job at all times with attention to detail Good numerical skills Good time management skills Self-motivated with the ability to demonstrate reliability, flexibility and loyalty Enjoys working in a fast paced and busy environment, and able to work accurately and effectively under pressure. Ability to show initiative and provide a high level of service to clients and colleagues alike as well as managing expectations Willing to travel occasionally - conferences, training etc. Personable team player Previous experience in a Team Administrative role or as a PA would be preferred Find out more about Savills offer Recruitment agencies Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
Job title Operations Administrator Site Name and Location Queensgate, Peterborough Working Hours 40-hrs per week Monday to Friday Salary £28,000 to £30,000 subject to experience Purpose of the Role The Operations Administrator will report to and primary support the Facilities Manager. Responsible for the monitoring of all IT systems, data management and the promotion of best practice throughout all tasks. The Operations Administrator role is to assist in the overall smooth running of the centre, maintaining a safe and pleasant environment for our customers through the monitoring of the Centre's compliance systems and the promotion of best practice, including management of occupier's compliance. Key Responsibilities Operations Support To review processes to ensure that all aspects of production are operating as efficiently as possible. Responsible for ensuring that an efficient and effective back-office administration service is offered to operations. Ensure full understanding of escalation procedures for incidents at customer premises to meet obligations under the contract and/or legislation. Ensure familiarity with and availability of all equipment required for the delivery of service, especially in relation to Reporting Systems Ensure all centre logbooks, compliance or quality-based records and files are reviewed & kept up to date and any changes are communicated to the centre management team tracking the completion of audit tasks across the business and for the tracking of health and safety documentation. Supporting the centres health and safety and compliance management with correspondence, reporting and data input Assist with the assignment and management of tasks to centres sub-contractors in line with agreed SLA's ensuring before any contractor comes to site, they are registered on the Contractor Tracker system and have submitted a valid permit for access with adequate insurance coverage and other prerequisites as required. To ensure visitors records are administered correctly. To be aware of the insurance claims processes. Responsible for initial notification to insurers of any potential claims, and supporting to ensure sufficient documentation is evidenced in the event of public liability and or property damage claims, maintaining a log and managing receipts of claim payments. To support the Facilities Manager with proactive management of landlord and retailer statutory obligations, audits (ISO / Primary Authority) and internal audit requirements, including gathering information regarding Retailer compliance documentation. Consult with tenants to ensure compliance with Tenants Handbook in particular with regards checking tenants' units on a regular basis having regard for state of repair. Maintain Asset Register & Contract files - diarising due dates for retenders and renewals of all contract expiry dates and monitoring progress of retenders. Control and re-order first aid kit supplies ensuring that there are sufficient staff on site to administer first aid, as and when needed. Ensure that fire and health and safety regulations are adhered to in all parts of the Centre checking that regular inspections are conducted and recorded. Control and monitor the keys booking in/out systems to the centre. Systems: Management of the Ski-data systems for the car parks and service roads, become a train the trainer on the system capabilities for operational teams. Responsible for operational management of all IT systems and liaison with IT VET the IT support contractor. Management support to the Operations team with the all operations systems including, Data Station, E-log Books, Over-C, Curiosity Visitor contract Systems, Permit to Work systems, Wi-Fi for centre, phone systems and other IT reporting infrastructure over time. Providing statistical data on request. To update the H&S compliance Dashboard systems on a daily / weekly basis with all relevant documentation keeping hard copies where relevant (safety inspections / certificates / property diary / Contractor information / Training and H&S) Ensure Footfall, Car Park and other data is updated across all platforms and data communicated to soft services managers. Compiling and issuing monthly reports on the performance of the shopping centre Other: Admin support for Management Team where required. Maintain Duty manager and Emergency Procedures Files Attend meetings, professional seminars, or conferences to keep abreast of changes in legislative directives or new technologies impacting management operations. To escalate and attain necessary information as and when required should you not be familiar with a specific instruction, policy, procedure and/or any set instructions and duties. Able to provide ongoing input to all teams through thoughtful and detailed information. Attend any training and development courses as necessary. Any other duties as may reasonably be required from time to time. Skills, Knowledge and Experience Candidates are required to demonstrate the following: Essential IT literate, including advanced skills in full range of Microsoft applications including Word, Excel, PowerPoint, Outlook Knowledge of standards and KPI monitoring Excellent Communication skills to ensure seamless communication with senior management, tenants, client, stakeholders. Excellent interpersonal and communication skills and able to effectively communicate with retailers, staff, the public and potential customer groups at all levels Willingness to adopt a flexible approach to working patterns in order to respond to the changing needs of a retail environment. Self-motivated and able to work on own initiative to meet tight deadlines, without ongoing direct supervision. Passionate about delivering high standards. Excellent attention to detail and presentation Desirable: Experience in working with H&S Safety documentation - RIDDOR, RAMS etc. Experience of working with insurance claims and checking public lability and professional indemnity certificates Working hours: 40-hrs per week Monday to Friday Salary: £28,000 to £30,000 subject to experience &nbs
May 20, 2024
Full time
Job title Operations Administrator Site Name and Location Queensgate, Peterborough Working Hours 40-hrs per week Monday to Friday Salary £28,000 to £30,000 subject to experience Purpose of the Role The Operations Administrator will report to and primary support the Facilities Manager. Responsible for the monitoring of all IT systems, data management and the promotion of best practice throughout all tasks. The Operations Administrator role is to assist in the overall smooth running of the centre, maintaining a safe and pleasant environment for our customers through the monitoring of the Centre's compliance systems and the promotion of best practice, including management of occupier's compliance. Key Responsibilities Operations Support To review processes to ensure that all aspects of production are operating as efficiently as possible. Responsible for ensuring that an efficient and effective back-office administration service is offered to operations. Ensure full understanding of escalation procedures for incidents at customer premises to meet obligations under the contract and/or legislation. Ensure familiarity with and availability of all equipment required for the delivery of service, especially in relation to Reporting Systems Ensure all centre logbooks, compliance or quality-based records and files are reviewed & kept up to date and any changes are communicated to the centre management team tracking the completion of audit tasks across the business and for the tracking of health and safety documentation. Supporting the centres health and safety and compliance management with correspondence, reporting and data input Assist with the assignment and management of tasks to centres sub-contractors in line with agreed SLA's ensuring before any contractor comes to site, they are registered on the Contractor Tracker system and have submitted a valid permit for access with adequate insurance coverage and other prerequisites as required. To ensure visitors records are administered correctly. To be aware of the insurance claims processes. Responsible for initial notification to insurers of any potential claims, and supporting to ensure sufficient documentation is evidenced in the event of public liability and or property damage claims, maintaining a log and managing receipts of claim payments. To support the Facilities Manager with proactive management of landlord and retailer statutory obligations, audits (ISO / Primary Authority) and internal audit requirements, including gathering information regarding Retailer compliance documentation. Consult with tenants to ensure compliance with Tenants Handbook in particular with regards checking tenants' units on a regular basis having regard for state of repair. Maintain Asset Register & Contract files - diarising due dates for retenders and renewals of all contract expiry dates and monitoring progress of retenders. Control and re-order first aid kit supplies ensuring that there are sufficient staff on site to administer first aid, as and when needed. Ensure that fire and health and safety regulations are adhered to in all parts of the Centre checking that regular inspections are conducted and recorded. Control and monitor the keys booking in/out systems to the centre. Systems: Management of the Ski-data systems for the car parks and service roads, become a train the trainer on the system capabilities for operational teams. Responsible for operational management of all IT systems and liaison with IT VET the IT support contractor. Management support to the Operations team with the all operations systems including, Data Station, E-log Books, Over-C, Curiosity Visitor contract Systems, Permit to Work systems, Wi-Fi for centre, phone systems and other IT reporting infrastructure over time. Providing statistical data on request. To update the H&S compliance Dashboard systems on a daily / weekly basis with all relevant documentation keeping hard copies where relevant (safety inspections / certificates / property diary / Contractor information / Training and H&S) Ensure Footfall, Car Park and other data is updated across all platforms and data communicated to soft services managers. Compiling and issuing monthly reports on the performance of the shopping centre Other: Admin support for Management Team where required. Maintain Duty manager and Emergency Procedures Files Attend meetings, professional seminars, or conferences to keep abreast of changes in legislative directives or new technologies impacting management operations. To escalate and attain necessary information as and when required should you not be familiar with a specific instruction, policy, procedure and/or any set instructions and duties. Able to provide ongoing input to all teams through thoughtful and detailed information. Attend any training and development courses as necessary. Any other duties as may reasonably be required from time to time. Skills, Knowledge and Experience Candidates are required to demonstrate the following: Essential IT literate, including advanced skills in full range of Microsoft applications including Word, Excel, PowerPoint, Outlook Knowledge of standards and KPI monitoring Excellent Communication skills to ensure seamless communication with senior management, tenants, client, stakeholders. Excellent interpersonal and communication skills and able to effectively communicate with retailers, staff, the public and potential customer groups at all levels Willingness to adopt a flexible approach to working patterns in order to respond to the changing needs of a retail environment. Self-motivated and able to work on own initiative to meet tight deadlines, without ongoing direct supervision. Passionate about delivering high standards. Excellent attention to detail and presentation Desirable: Experience in working with H&S Safety documentation - RIDDOR, RAMS etc. Experience of working with insurance claims and checking public lability and professional indemnity certificates Working hours: 40-hrs per week Monday to Friday Salary: £28,000 to £30,000 subject to experience &nbs
Are you a self-motivated individual with excellent interpersonal skills? Do you have experience in managing budgets and a strong commitment to customer service? Our client, a leading property management organisation specialising in rural and residential services, is seeking a Development Administrator to join their team at The Heart. As the Development Administrator, you will play a key role in overseeing the day-to-day running and maintenance of their building, ensuring that it exceeds client and occupant expectations. You will liaise with various stakeholders, including the site team, tenants, residents, and the client, acting as the Managing Agent interface. Additionally, you will be responsible for managing the residential concierge team and ensuring that property management is conducted in compliance with industry standards and best practises. Key Responsibilities: Coordinate property management activities across the scheme, liaising with the Centre Manager. Ensure that The Heart is managed in a proactive and customer-focused manner, exceeding expectations. Develop and maintain relationships with stakeholders, including the Developer and Landlord. Support and contribute to occupier communication channels, providing up-to-date information. Ensure compliance with lease agreements and health and safety policies. Act as the main point of contact in the Management Offices, handling various administrative tasks. Maintain high standards of property presentation and propose improvements to property management systems. Collaborate with suppliers and establish clear communication lines. Support the finance team with invoicing and management accounts. Develop excellent relationships with clients and contribute to property management plans. Continually strive for improvement and customer satisfaction. Requirements: Self-motivated with the ability to work on your own initiative. Excellent managerial and interpersonal skills. Strong commitment to customer service. Good understanding of residential property management. Excellent communication skills. Proficiency in Microsoft applications (Word, Excel, PowerPoint, Outlook). Good time management skills, able to meet deadlines. Desirable: Prior experience in the management of residential property or retail environments. Comprehensive knowledge of legislative health and safety requirements. If you are ready to take on this exciting opportunity and join a dynamic team, please apply with your updated CV. We look forward to hearing from you! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 20, 2024
Full time
Are you a self-motivated individual with excellent interpersonal skills? Do you have experience in managing budgets and a strong commitment to customer service? Our client, a leading property management organisation specialising in rural and residential services, is seeking a Development Administrator to join their team at The Heart. As the Development Administrator, you will play a key role in overseeing the day-to-day running and maintenance of their building, ensuring that it exceeds client and occupant expectations. You will liaise with various stakeholders, including the site team, tenants, residents, and the client, acting as the Managing Agent interface. Additionally, you will be responsible for managing the residential concierge team and ensuring that property management is conducted in compliance with industry standards and best practises. Key Responsibilities: Coordinate property management activities across the scheme, liaising with the Centre Manager. Ensure that The Heart is managed in a proactive and customer-focused manner, exceeding expectations. Develop and maintain relationships with stakeholders, including the Developer and Landlord. Support and contribute to occupier communication channels, providing up-to-date information. Ensure compliance with lease agreements and health and safety policies. Act as the main point of contact in the Management Offices, handling various administrative tasks. Maintain high standards of property presentation and propose improvements to property management systems. Collaborate with suppliers and establish clear communication lines. Support the finance team with invoicing and management accounts. Develop excellent relationships with clients and contribute to property management plans. Continually strive for improvement and customer satisfaction. Requirements: Self-motivated with the ability to work on your own initiative. Excellent managerial and interpersonal skills. Strong commitment to customer service. Good understanding of residential property management. Excellent communication skills. Proficiency in Microsoft applications (Word, Excel, PowerPoint, Outlook). Good time management skills, able to meet deadlines. Desirable: Prior experience in the management of residential property or retail environments. Comprehensive knowledge of legislative health and safety requirements. If you are ready to take on this exciting opportunity and join a dynamic team, please apply with your updated CV. We look forward to hearing from you! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
A dynamic and progressive Property Consultancy, with 6 strategic offices nationwide, is looking for an efficient Business Support Advisor to join their Towcester office. The Business Support Advisor Role The successful Business Support Advisor will support with various administrative duties and advisory support for charities. The role involves supporting rural teams in the delivery of their work and assisting in the smooth running of the office, offering an excellent level of service. You will be required to prepare various documents, proofread reports and be proficient with Microsoft Word and Excel. Further duties include: Monitoring of emails and managing, filtering and prioritising communications Drafting letters/emails to clients including terms of business and invoice covering notes Audio typing File administration including dead filing and archiving Production, collation, and logging of invoices Answering of telephone and co-ordination of electronic diaries for meetings Processing Anti Money Laundering checks in accordance with relevant regulations Preparing marketing material and use of in-house agency software The Business Support Advisor Previous experience in an administrative position Excellent telephone manner and interpersonal skills Experience of working with Microsoft Word and Excel Excellent organisational skills Ability to work unsupervised and be able to demonstrate initiative The ability to liaise with clients and staff in a professional manner In Return £28,000 - £32,000 Private healthcare Employee Assistance Programme, including a health plan and annual flu jab 35 days holiday per annum (pro rata to working hours) inclusive of bank holidays Potential for discretionary bonus Enhanced workplace pension scheme operated through The National Employment Savings Trust (NEST) Salary sacrifice schemes for Electric Vehicles and Cycle to Work schemes If you are a Business Support Advisor, considering your career opportunities please contact Gemma Hughes at Brandon James. Ref: GH18526 Business Support Advisor / Administrator / Office Assistant / Business Support / Brandon James
May 20, 2024
Full time
A dynamic and progressive Property Consultancy, with 6 strategic offices nationwide, is looking for an efficient Business Support Advisor to join their Towcester office. The Business Support Advisor Role The successful Business Support Advisor will support with various administrative duties and advisory support for charities. The role involves supporting rural teams in the delivery of their work and assisting in the smooth running of the office, offering an excellent level of service. You will be required to prepare various documents, proofread reports and be proficient with Microsoft Word and Excel. Further duties include: Monitoring of emails and managing, filtering and prioritising communications Drafting letters/emails to clients including terms of business and invoice covering notes Audio typing File administration including dead filing and archiving Production, collation, and logging of invoices Answering of telephone and co-ordination of electronic diaries for meetings Processing Anti Money Laundering checks in accordance with relevant regulations Preparing marketing material and use of in-house agency software The Business Support Advisor Previous experience in an administrative position Excellent telephone manner and interpersonal skills Experience of working with Microsoft Word and Excel Excellent organisational skills Ability to work unsupervised and be able to demonstrate initiative The ability to liaise with clients and staff in a professional manner In Return £28,000 - £32,000 Private healthcare Employee Assistance Programme, including a health plan and annual flu jab 35 days holiday per annum (pro rata to working hours) inclusive of bank holidays Potential for discretionary bonus Enhanced workplace pension scheme operated through The National Employment Savings Trust (NEST) Salary sacrifice schemes for Electric Vehicles and Cycle to Work schemes If you are a Business Support Advisor, considering your career opportunities please contact Gemma Hughes at Brandon James. Ref: GH18526 Business Support Advisor / Administrator / Office Assistant / Business Support / Brandon James
Lettings Administrator Please note during a period of initial training for 2 to 3 months the successful candidate will initially operate from Chelmsford. Hybrid working will commence once initial training is completed, depending on relevant experience and how quickly you learn the role, so applicants must be prepared to commute to Chelmsford on a daily basis until such time as your training is deemed complete. Th is will then become a hybrid role working between the office in Chelmsford, and from home for 1 to 2 days per week. You will be required to work 3 to 4 full days per week between 8.30am and 5.30pm (no weekends). Basic salary for 5 full days is £24,000 to £26,000 depending on related experience to be adjusted accordingly on a pro-rata basis. This position would also suit a Lettings Negotiator. Lettings Administrator Preparing tenancy agreements and related paperwork linked to tenancy renewals Booking appointments with tenants for Property Inspections Clerks Processing general enquiries from landlords and tenants Maintaining up-to-date property records on our internal system Providing general administrative support to the tenancy renewals team Process renewal data between Microsoft Excel and own internal software system Assist with preparing Tenancy Notices Manage DocuSign, the digital platform to process landlord/ tenant renewal related paperwork Lettings Administrator Previous or current experience in some capacity in Lettings Proactive "can do" attitude, with exceptional organisational skills and used to working effectively under pressure Excellent communication skills, both written and verbal You will be a personable, team player, with a professional approach Retain a strong attention to detail IT proficient, you will be familiar with MS Office packages and able to learn quickly Lettings Administrator The position would suit someone with a flair for administration and organisation. Lettings Administrator 3 to 4 full days per week between 8.30am and 5.30pm (no weekends). Basic salary for 5 full days is £24,000 to £26,000 depending on related experience to be adjusted accordingly on a pro-rata basis. Kings Permanent Recruitment for Estate Agents hits 17 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialities of recruitment within the residential property sector to include Residential Sales, Residential Lettings, Property Management, Block Management, Inventory Clerks, RICS Chartered Surveyors, Land and New Homes, CeMAP qualified Estate Agency Financial Services Consultants / Mortgage Advisors, Protection Advisors, Secretarial / Administration. Visit Kings Permanent Recruitment for Estate Agents website at for online Estate Agency vacancies. Find Steve King on LinkedIn.
May 20, 2024
Full time
Lettings Administrator Please note during a period of initial training for 2 to 3 months the successful candidate will initially operate from Chelmsford. Hybrid working will commence once initial training is completed, depending on relevant experience and how quickly you learn the role, so applicants must be prepared to commute to Chelmsford on a daily basis until such time as your training is deemed complete. Th is will then become a hybrid role working between the office in Chelmsford, and from home for 1 to 2 days per week. You will be required to work 3 to 4 full days per week between 8.30am and 5.30pm (no weekends). Basic salary for 5 full days is £24,000 to £26,000 depending on related experience to be adjusted accordingly on a pro-rata basis. This position would also suit a Lettings Negotiator. Lettings Administrator Preparing tenancy agreements and related paperwork linked to tenancy renewals Booking appointments with tenants for Property Inspections Clerks Processing general enquiries from landlords and tenants Maintaining up-to-date property records on our internal system Providing general administrative support to the tenancy renewals team Process renewal data between Microsoft Excel and own internal software system Assist with preparing Tenancy Notices Manage DocuSign, the digital platform to process landlord/ tenant renewal related paperwork Lettings Administrator Previous or current experience in some capacity in Lettings Proactive "can do" attitude, with exceptional organisational skills and used to working effectively under pressure Excellent communication skills, both written and verbal You will be a personable, team player, with a professional approach Retain a strong attention to detail IT proficient, you will be familiar with MS Office packages and able to learn quickly Lettings Administrator The position would suit someone with a flair for administration and organisation. Lettings Administrator 3 to 4 full days per week between 8.30am and 5.30pm (no weekends). Basic salary for 5 full days is £24,000 to £26,000 depending on related experience to be adjusted accordingly on a pro-rata basis. Kings Permanent Recruitment for Estate Agents hits 17 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialities of recruitment within the residential property sector to include Residential Sales, Residential Lettings, Property Management, Block Management, Inventory Clerks, RICS Chartered Surveyors, Land and New Homes, CeMAP qualified Estate Agency Financial Services Consultants / Mortgage Advisors, Protection Advisors, Secretarial / Administration. Visit Kings Permanent Recruitment for Estate Agents website at for online Estate Agency vacancies. Find Steve King on LinkedIn.