Harris Federation
Sep 19, 2022
Full time
Looking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Science Academy East London as Receptionist and Administrative Assistant. Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment. About Us We are a co-educational secondary academy and Sixth Form with a mission to provide children in this part of East London with a truly world-class education. Our curriculum is stimulating and challenging and our teachers are, across the board, experts in their subjects. Our approach to pastoral care means every student feels safe and can learn, and our timetable is packed with trips, talks, clubs, and activities that make the most of our location close to the centre of London. Since September 2022, we have been part of the Harris Federation, a high-performing group of 52 primary and secondary academies in and around London. Our aim is to produce confident, ambitious and successful pupils who are able to pursue their goals. Main Areas of Responsibility Organisation To represent the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors To complete first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns. Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc. Assist in arrangements for school trips, events etc. Administration Provide general clerical/admin support e.g. photocopying, filing, faxing, e-mailing, completing standard forms, responding to routine correspondence Maintain manual and computerised records/management information systems Produce lists/information/data as required, e.g. pupils' data Undertake typing, word processing and other IT based tasks Sort and distribute mail Ensure reprographics requests are fulfilled on time; Undertake general administrative procedures Maintain and collate pupil reports Resources Operate relevant equipment/ ICT packages (e.g. word, excel, databases, spreadsheets, internet) Maintain stock and supplies, cataloguing and distributing as required Assist in ordering uniform Provide general advice and guidance to staff, pupils and others Undertake general financial administration, e.g. processing orders Qualifications & Experience Qualifications, Knowledge and Training NVQ2 or equivalent qualification or experience in relevant discipline Good numeracy/literacy skills Minimum of 2 years school office experience Experience & Knowledge General clerical/administrative/financial work Knowledge of safeguarding procedures for young people Experience of Reception duties including dealing with visitors to the Academy Professional Development & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.