Your new company A not-for-profit organisation delivering employability solutions across a range of UK contracts and local frontline professional teams. Our services are more vital than ever before to individuals and their wider communities as we tackle unemployment rates head on. Your new role Provide comprehensive administrative support to the executives, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, reports, and presentations on behalf of the executives. Manage and execute executive actions. Act as a liaison between the directors and internal/external stakeholders, including funders, partners, and colleagues. Review manage and prioritise emails, handling inquiries and requests with professionalism and efficiency and escalating for attention business critical tasks. Coordinate and schedule internal and external meetings, ensuring all necessary resources and materials are prepared in advance.This includes board meeting preparation, meeting arrangements, adherence to internal governance requirements, board documentation and minute taking, circulation of follow up of actions and timely execution and retention of audit trails in relation to governance. Coordinating and managing the governance committee documentation including minutes, actions and decisions from the organisation governance committees and driving the annual committee calendar. Lead and manage the organising and coordinating of governance meetings including exec meetings, cabinet and SLT meetings.Responsible for all aspects of the arrangements ensuring events run smoothly and efficiently. Arrange complex domestic and international travel itineraries, including rail and air travel, accommodation, and other related activities. Manage travel expenses, corporate card management of executives and reconcile reimbursement requests. Assist in planning and organizing company events, conferences, and meetings as needed. Support executives on special projects as needed, demonstrating flexibility and adaptability. What you'll need to succeed A quick learner with outstanding organizational and time management skills. Competent using MS applications such as Outlook, Word and PowerPoint. Previous experience of minute taking. Ability to identify when communication styles require tailoring, working formally and informally when required. Excellent verbal and written communications skills demonstrable with the relevant Education, Qualifications or Certification. Solutions focused with a careful attention to detail What you'll get in return The opportunity to join an excellent organisation, working with dedicated professionals What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 19, 2024
Full time
Your new company A not-for-profit organisation delivering employability solutions across a range of UK contracts and local frontline professional teams. Our services are more vital than ever before to individuals and their wider communities as we tackle unemployment rates head on. Your new role Provide comprehensive administrative support to the executives, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, reports, and presentations on behalf of the executives. Manage and execute executive actions. Act as a liaison between the directors and internal/external stakeholders, including funders, partners, and colleagues. Review manage and prioritise emails, handling inquiries and requests with professionalism and efficiency and escalating for attention business critical tasks. Coordinate and schedule internal and external meetings, ensuring all necessary resources and materials are prepared in advance.This includes board meeting preparation, meeting arrangements, adherence to internal governance requirements, board documentation and minute taking, circulation of follow up of actions and timely execution and retention of audit trails in relation to governance. Coordinating and managing the governance committee documentation including minutes, actions and decisions from the organisation governance committees and driving the annual committee calendar. Lead and manage the organising and coordinating of governance meetings including exec meetings, cabinet and SLT meetings.Responsible for all aspects of the arrangements ensuring events run smoothly and efficiently. Arrange complex domestic and international travel itineraries, including rail and air travel, accommodation, and other related activities. Manage travel expenses, corporate card management of executives and reconcile reimbursement requests. Assist in planning and organizing company events, conferences, and meetings as needed. Support executives on special projects as needed, demonstrating flexibility and adaptability. What you'll need to succeed A quick learner with outstanding organizational and time management skills. Competent using MS applications such as Outlook, Word and PowerPoint. Previous experience of minute taking. Ability to identify when communication styles require tailoring, working formally and informally when required. Excellent verbal and written communications skills demonstrable with the relevant Education, Qualifications or Certification. Solutions focused with a careful attention to detail What you'll get in return The opportunity to join an excellent organisation, working with dedicated professionals What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Executive Administrator Assistant Swanley A fantastic opportunity to join a family ran company that have been designing, installing, servicing and repairing security systems for over 20 years, producing work of an exceptional standard. They are looking to hiring an Executive Administrator Assistant to join their team. Package £25,000 Full Time Monday to Friday 8am to 5pm Main Responsibilities Support the Sales Mangers Looking ahead and be aware of the bigger picture when planning site visits Prepare tender documen s Phots- download site photos and rename with date Manage the sales inbox Check and file reports Raise new enquires on simpro Arrange site visits and prepare schedules foe the sales manager Prepare invoices once job is complete Contact clients for feedback post completion Record and update enquiries on Sales Tracker and update simpro Purchase orders - raise and send as required Update projects diary into Team Labour Timesheet Daily post - open and sort Scan and file competed job bags Daily review of appropriate portals and register interest for works Create site maps File and check iAuditor reports to align with quotes for wellbeing facilities etc. Close down lost and dead enquiries Knowledge and Experiences Support skills Excellent communication Strong organisation skills Proficiency ion Microsoft Office Suite Ability to prioritise Attention to detail Experience in the security industry desirable If you are local to the area and seeking a new Administrator position, then please apply now. If your application is successful a 4way member will be in touch.
May 19, 2024
Full time
Executive Administrator Assistant Swanley A fantastic opportunity to join a family ran company that have been designing, installing, servicing and repairing security systems for over 20 years, producing work of an exceptional standard. They are looking to hiring an Executive Administrator Assistant to join their team. Package £25,000 Full Time Monday to Friday 8am to 5pm Main Responsibilities Support the Sales Mangers Looking ahead and be aware of the bigger picture when planning site visits Prepare tender documen s Phots- download site photos and rename with date Manage the sales inbox Check and file reports Raise new enquires on simpro Arrange site visits and prepare schedules foe the sales manager Prepare invoices once job is complete Contact clients for feedback post completion Record and update enquiries on Sales Tracker and update simpro Purchase orders - raise and send as required Update projects diary into Team Labour Timesheet Daily post - open and sort Scan and file competed job bags Daily review of appropriate portals and register interest for works Create site maps File and check iAuditor reports to align with quotes for wellbeing facilities etc. Close down lost and dead enquiries Knowledge and Experiences Support skills Excellent communication Strong organisation skills Proficiency ion Microsoft Office Suite Ability to prioritise Attention to detail Experience in the security industry desirable If you are local to the area and seeking a new Administrator position, then please apply now. If your application is successful a 4way member will be in touch.
Senior Administrator - Tunbridge Wells - up to £22,995 FTE - based on Term Time Hours Do you have at least 5 years administration experience at a senior level? Are you seeking a positive and supportive working environment in stunning facilities? This is an exciting new opportunity for an experienced administration professional to play a crucial role in the day-to day life of school operations, ensuring an exceptional standard of support for staff, students and parents and contributing to the safeguarding and well-being of children and young people. The Day To Day: You will be working within the School Office Team, dealing with enquiries, communications and administrative functions relating to student records / data management, student intake and admissions and in year leavers, reception cover, student attendance and absence, student bus passes, post distribution and any other ad-hoc projects as required. About you: Strong administration experience (at least 5 years) Highly organised and adept at juggling priorities. Efficient, confident and discreet. Excellent written and verbal communication skills with the ability to accurately compose letters and correspondence. Strong IT competency, including Word and Excel. Team player. Knowledge of BROMCOM, Applicaa / Admissions+ Sign In App or 3CX phone system will be advantageous. If you have experience within an educational environment or as a Personal Assistant, this will also be highly desirable. If you're looking for a role where you can make an valuable impact in an institution invested in respectful, ambitious and strong community values, please get in touch today! (39 weeks per year + 5 inset days and an additional 2 weeks to be worked during the Summer holiday around GCSE results day and paid on claim) Interviewing now! Contact JO at TN Recruits NOW to find out more and register your application! In application for this role, you are consenting to TN Recruits Ltd retaining your details to secure you work. All information provided will be held securely for up to 3 years unless we are contacted and instructed otherwise.
May 19, 2024
Full time
Senior Administrator - Tunbridge Wells - up to £22,995 FTE - based on Term Time Hours Do you have at least 5 years administration experience at a senior level? Are you seeking a positive and supportive working environment in stunning facilities? This is an exciting new opportunity for an experienced administration professional to play a crucial role in the day-to day life of school operations, ensuring an exceptional standard of support for staff, students and parents and contributing to the safeguarding and well-being of children and young people. The Day To Day: You will be working within the School Office Team, dealing with enquiries, communications and administrative functions relating to student records / data management, student intake and admissions and in year leavers, reception cover, student attendance and absence, student bus passes, post distribution and any other ad-hoc projects as required. About you: Strong administration experience (at least 5 years) Highly organised and adept at juggling priorities. Efficient, confident and discreet. Excellent written and verbal communication skills with the ability to accurately compose letters and correspondence. Strong IT competency, including Word and Excel. Team player. Knowledge of BROMCOM, Applicaa / Admissions+ Sign In App or 3CX phone system will be advantageous. If you have experience within an educational environment or as a Personal Assistant, this will also be highly desirable. If you're looking for a role where you can make an valuable impact in an institution invested in respectful, ambitious and strong community values, please get in touch today! (39 weeks per year + 5 inset days and an additional 2 weeks to be worked during the Summer holiday around GCSE results day and paid on claim) Interviewing now! Contact JO at TN Recruits NOW to find out more and register your application! In application for this role, you are consenting to TN Recruits Ltd retaining your details to secure you work. All information provided will be held securely for up to 3 years unless we are contacted and instructed otherwise.
Expenses Team Assistant £25ph Full time - 5 days in the office London - Docklands Is this the role for you: You will be supporting the expense management team with daily admin tasks as well as longer term projects What you will do: Providing admin support for the expense management team, review processes, schedule training of new assistants, produce reports and become a super user on their internal system! What you will need: Excellent attention to detail, confident dealing with confidential data and confident dealing with stakeholders What you will get in return: In return, my client will offer a friendly and supportive working environment based in an amazing office, and the opportunity to work with a dynamic team of professionals in the Financial Services industry where you will continue to grow in experience.
May 19, 2024
Full time
Expenses Team Assistant £25ph Full time - 5 days in the office London - Docklands Is this the role for you: You will be supporting the expense management team with daily admin tasks as well as longer term projects What you will do: Providing admin support for the expense management team, review processes, schedule training of new assistants, produce reports and become a super user on their internal system! What you will need: Excellent attention to detail, confident dealing with confidential data and confident dealing with stakeholders What you will get in return: In return, my client will offer a friendly and supportive working environment based in an amazing office, and the opportunity to work with a dynamic team of professionals in the Financial Services industry where you will continue to grow in experience.
Trade Floor Team Assistant - Leading Investment Bank On-going temp, with potential to convert to a permanent role Near St Pauls & Farringdon Office-based 5 days per week £20 - £23 per hour plus overtime 8am - 5 pm An amazing opportunity to be part of the hub of activity, on the trading floor, for a leading investment bank!Experience of supporting large teams, within a corporate and professional environment is a must for this role! This role will involve a high volume of complex international travel, management of multiple busy diaries across multiple timezones, and the opportunity to get involved with projects and events. Teams tend to consist of 4-5 Managing Directors, with a wider team of 20-25, so you must be happy juggling multiple tasks, working under pressure and to a fast and accurate pace. WHAT YOU'LL DO: Diary and calendar management Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings and car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / holiday coverage for colleagues WHO YOU ARE: You must have experience of working as a Team Assistant within a busy and demanding corporate environment, supporting a team of 10+ people. Experience of working as a PA / Team Assistant within Financial Services would be highly advantageous Excellent Microsoft Word, Excel and Outlook skills Able to prioritize a variety of time-sensitive tasks Demonstrate dependability and high attention to detail along with the ability to multi-task Display a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Pro-active attitude when managing diaries Discretion to deal with confidential business matters Friendly and approachable with can do, muck in attitude. Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 19, 2024
Full time
Trade Floor Team Assistant - Leading Investment Bank On-going temp, with potential to convert to a permanent role Near St Pauls & Farringdon Office-based 5 days per week £20 - £23 per hour plus overtime 8am - 5 pm An amazing opportunity to be part of the hub of activity, on the trading floor, for a leading investment bank!Experience of supporting large teams, within a corporate and professional environment is a must for this role! This role will involve a high volume of complex international travel, management of multiple busy diaries across multiple timezones, and the opportunity to get involved with projects and events. Teams tend to consist of 4-5 Managing Directors, with a wider team of 20-25, so you must be happy juggling multiple tasks, working under pressure and to a fast and accurate pace. WHAT YOU'LL DO: Diary and calendar management Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings and car bookings Expense management and preparation Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / holiday coverage for colleagues WHO YOU ARE: You must have experience of working as a Team Assistant within a busy and demanding corporate environment, supporting a team of 10+ people. Experience of working as a PA / Team Assistant within Financial Services would be highly advantageous Excellent Microsoft Word, Excel and Outlook skills Able to prioritize a variety of time-sensitive tasks Demonstrate dependability and high attention to detail along with the ability to multi-task Display a consistent, professional degree of communication skills in person, on phone and by e-mail to various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Pro-active attitude when managing diaries Discretion to deal with confidential business matters Friendly and approachable with can do, muck in attitude. Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Job Purpose: You will provide support to our customers by phone, email and also via video appointments. To maintain a high level of customer care. To understand, support and advise a wide range of Customers who contact the Environment, Roads and Facilities Department through all channels of communication Duties and Responsibilities - Job Specific Assist in providing an effective Customer Support Service for the department To provide accurate, meaningful and consistent advice and information to customers Deliver a knowledgeable and professional service to all customers from the first point of contact. Respond to customers empathetically and sensitively identifying those with complex needs and referring / signposting to partner services as appropriate. To listen patiently, to empathise with the customer's situation and convey a genuine desire to help and support in order to gain the respect and confidence of the customer To be professional at all times by projecting a good departmental image ensuring all queries are answered to the customer's satisfaction To assist with the administration of a number of services such as concessionary travel passes and civic amenity van permits Requirements GCSE in Maths and English at Grade C or above or equivalent qualification Ability to communicate clearly both verbally and in writing Good keyboard skills demonstrating speed and accuracy Excellent listening skills, demonstrate the ability to listen patiently and empathise with the customer's situation. Proven ability to deal with challenging customers and to keep calm under pressure remaining professional and tactful at all times. Demonstrate an ability to remain focused during busy periods Proven customer handling skills Experience of taking payments over the phone Strong IT skills particularity working with Microsoft Office IT Packages The ability to communicate in English is essential. The ability to communicate in Welsh is essential
May 19, 2024
Full time
Job Purpose: You will provide support to our customers by phone, email and also via video appointments. To maintain a high level of customer care. To understand, support and advise a wide range of Customers who contact the Environment, Roads and Facilities Department through all channels of communication Duties and Responsibilities - Job Specific Assist in providing an effective Customer Support Service for the department To provide accurate, meaningful and consistent advice and information to customers Deliver a knowledgeable and professional service to all customers from the first point of contact. Respond to customers empathetically and sensitively identifying those with complex needs and referring / signposting to partner services as appropriate. To listen patiently, to empathise with the customer's situation and convey a genuine desire to help and support in order to gain the respect and confidence of the customer To be professional at all times by projecting a good departmental image ensuring all queries are answered to the customer's satisfaction To assist with the administration of a number of services such as concessionary travel passes and civic amenity van permits Requirements GCSE in Maths and English at Grade C or above or equivalent qualification Ability to communicate clearly both verbally and in writing Good keyboard skills demonstrating speed and accuracy Excellent listening skills, demonstrate the ability to listen patiently and empathise with the customer's situation. Proven ability to deal with challenging customers and to keep calm under pressure remaining professional and tactful at all times. Demonstrate an ability to remain focused during busy periods Proven customer handling skills Experience of taking payments over the phone Strong IT skills particularity working with Microsoft Office IT Packages The ability to communicate in English is essential. The ability to communicate in Welsh is essential
EA to Asset Management Team Investment Banking £21-£24 per hour + overtime at £36 per hour Ongoing temporary My client, a well-established global investment bank based near St Pauls, are looking for a proactive, driven and enthusiastic EA to support a team of 8 ranging from Analyst to Managing Director and Partner level, whilst working as part of a team of around 5 other Assistants.The main purpose of the role is to actively provide support to the team at an incredibly high volume with the majority being diary management, setting up local and international video and phone calls as well as expenses. The hours are 8 am - 6 pm and the team work in the office Monday to Friday. What you will do: Provide administrative support in a team oriented environment Share responsibilities with other members of the phone team Coordinate and schedule complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; place, receive, screen and route calls Take detailed and accurate messages Maintain busy calendars, prioritize meeting requests and related logistics Book travel arrangements and process expense reports timely Compliance with firm policies and guidelines Perform general administrative duties including but not limited to time entry, copying, scanning, archiving and other ad hoc projects as requested Who you are: Minimum of 5 years' experience working as a Team Assistant or EA, supporting a busy team is a MUST. Experience of working in 1:1 or 1:2 roles will not be considered. Minimum of 2 years' experience working as a Team Assistant or EA within Banking would be highly advantageous in order to allow you to transition into this role with ease and be familiar with the financial terminology Above all, be an absolute go getter! You want to make a mark on the industry, show your team that they've never had admin support like you before! Go above and beyond and be thinking three steps ahead. If you have the desire and drive to excel in this incredibly busy position and have experience of supporting teams, please apply ASAP!Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 19, 2024
Full time
EA to Asset Management Team Investment Banking £21-£24 per hour + overtime at £36 per hour Ongoing temporary My client, a well-established global investment bank based near St Pauls, are looking for a proactive, driven and enthusiastic EA to support a team of 8 ranging from Analyst to Managing Director and Partner level, whilst working as part of a team of around 5 other Assistants.The main purpose of the role is to actively provide support to the team at an incredibly high volume with the majority being diary management, setting up local and international video and phone calls as well as expenses. The hours are 8 am - 6 pm and the team work in the office Monday to Friday. What you will do: Provide administrative support in a team oriented environment Share responsibilities with other members of the phone team Coordinate and schedule complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; place, receive, screen and route calls Take detailed and accurate messages Maintain busy calendars, prioritize meeting requests and related logistics Book travel arrangements and process expense reports timely Compliance with firm policies and guidelines Perform general administrative duties including but not limited to time entry, copying, scanning, archiving and other ad hoc projects as requested Who you are: Minimum of 5 years' experience working as a Team Assistant or EA, supporting a busy team is a MUST. Experience of working in 1:1 or 1:2 roles will not be considered. Minimum of 2 years' experience working as a Team Assistant or EA within Banking would be highly advantageous in order to allow you to transition into this role with ease and be familiar with the financial terminology Above all, be an absolute go getter! You want to make a mark on the industry, show your team that they've never had admin support like you before! Go above and beyond and be thinking three steps ahead. If you have the desire and drive to excel in this incredibly busy position and have experience of supporting teams, please apply ASAP!Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Our client is an international fast-growing company that is building a global, regulated, and tech-leading digital asset management platform, aimed at providing high-profile clients, intermediaries, and institutional investors with seamless and safe exposure to digital asset-focused investment products. They are expanding their support team and are currently looking for an EA to support their ambitious CEO and Executive team. This position necessitates a combination of secretarial experience and business acumen, with the overarching objective of optimising the CEO and other executives' efficiency. Responsibilities Administrative Support: Provide comprehensive administrative support to the CEO and other executives, including managing calendars, scheduling meetings, and arranging travel itineraries Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, including prioritisation and ensuring timely responses Meeting Coordination: Coordinate meetings and events, including preparing agendas, booking conference rooms, arranging catering or restaurant reservations, and providing other logistical support Office Management: Support the day-to-day operations of the office, including maintaining office supplies, coordinating maintenance and repairs, and managing office vendor relationships Technology Management: Manage office technology and IT systems, including troubleshooting issues, coordinating software updates, and assisting staff with technology-related tasks Project Assistance & Team Support: Provide support on specific projects and initiatives as required. Assist in coordinating cross-functional teams and tracking project timelines Key Skills 10 years of experience as an Executive Assistant or similar role supporting senior executives Fluency in English and Russian Ultra-responsive and willing to be available for out-of-hours support Bachelor's degree in Business Administration, Communications, or related field is a plus Experience in managing multiple calendars and arranging complex travel itineraries Familiarity with project management concepts and tools Knowledge of the crypto and finance industry is a plus Exceptional organisational and time management skills, with the ability to prioritise and execute multiple tasks efficiently and effectively Excellent written and verbal communication skills Strong attention to detail, with the ability to maintain accuracy and precision while working under pressure and meeting deadlines Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint), Gmail, Google Calendar, and Slack. Salesforce experience is a plus Strong interpersonal and teamwork skills to build and maintain relationships with executives, clients, and colleagues Ability to problem-solve proactively, anticipating potential issues, identifying solutions, and making decisions independently as required Capacity to remain composed and handle high-pressure situations calmly and effectively, maintaining a positive attitude and professionalism at all times Basic project management skills to assist with coordinating projects, managing timelines, and tracking progress Job advantages This role offers a fast-paced, dynamic environment and the roles we are hiring for now will shape the future of the organisation Career opportunities for growth and progression An exciting management team to support - ambitious, successful, inspiring Fantastic Office in the City
May 19, 2024
Full time
Our client is an international fast-growing company that is building a global, regulated, and tech-leading digital asset management platform, aimed at providing high-profile clients, intermediaries, and institutional investors with seamless and safe exposure to digital asset-focused investment products. They are expanding their support team and are currently looking for an EA to support their ambitious CEO and Executive team. This position necessitates a combination of secretarial experience and business acumen, with the overarching objective of optimising the CEO and other executives' efficiency. Responsibilities Administrative Support: Provide comprehensive administrative support to the CEO and other executives, including managing calendars, scheduling meetings, and arranging travel itineraries Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, including prioritisation and ensuring timely responses Meeting Coordination: Coordinate meetings and events, including preparing agendas, booking conference rooms, arranging catering or restaurant reservations, and providing other logistical support Office Management: Support the day-to-day operations of the office, including maintaining office supplies, coordinating maintenance and repairs, and managing office vendor relationships Technology Management: Manage office technology and IT systems, including troubleshooting issues, coordinating software updates, and assisting staff with technology-related tasks Project Assistance & Team Support: Provide support on specific projects and initiatives as required. Assist in coordinating cross-functional teams and tracking project timelines Key Skills 10 years of experience as an Executive Assistant or similar role supporting senior executives Fluency in English and Russian Ultra-responsive and willing to be available for out-of-hours support Bachelor's degree in Business Administration, Communications, or related field is a plus Experience in managing multiple calendars and arranging complex travel itineraries Familiarity with project management concepts and tools Knowledge of the crypto and finance industry is a plus Exceptional organisational and time management skills, with the ability to prioritise and execute multiple tasks efficiently and effectively Excellent written and verbal communication skills Strong attention to detail, with the ability to maintain accuracy and precision while working under pressure and meeting deadlines Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint), Gmail, Google Calendar, and Slack. Salesforce experience is a plus Strong interpersonal and teamwork skills to build and maintain relationships with executives, clients, and colleagues Ability to problem-solve proactively, anticipating potential issues, identifying solutions, and making decisions independently as required Capacity to remain composed and handle high-pressure situations calmly and effectively, maintaining a positive attitude and professionalism at all times Basic project management skills to assist with coordinating projects, managing timelines, and tracking progress Job advantages This role offers a fast-paced, dynamic environment and the roles we are hiring for now will shape the future of the organisation Career opportunities for growth and progression An exciting management team to support - ambitious, successful, inspiring Fantastic Office in the City
Editorial Assistant Leeds, (just outside centre) Salary: £22,500-£24,500 pa depending on experience + Benefits Full time (Monday-Friday), Permanent JLIFE LTD has been providing design and print services since 2006 including producing 3 vibrant magazines each 6 times per year. With a flair for great design and content, the company provides a specialist service for many readers and clients. We are now on the lookout for an Editorial Assistant to join our fantastic team working on our magazines in the lifestyle and corporate events spaces. Duties include: Generating engaging written content and assist in the editing and proofreading process to ensure accuracy, consistency, and adherence to style guidelines. Conduct thorough research on assigned topics to gather information and insights for content development, ensuring accuracy and relevance. Collaborate with the team to brainstorm and develop story ideas, angles, and themes that resonate with the target audience. Organise and maintain a content calendar to ensure timely delivery of editorial materials, managing deadlines and priorities effectively. Review print proofs and mock-ups to identify and rectify any errors or discrepancies before final production, maintaining a high standard of quality. Work closely with clients, designers, printers, and other team members to ensure seamless coordination and integration of written content with visual elements. Adapt to changing priorities, tight deadlines, and evolving project requirements with a positive attitude and willingness to go the extra mile to ensure client satisfaction. Requirements: Experience in magazine writing is advantageous Demonstrate good communications skills with clients and colleagues An all-rounder with initiative and attention to detail Some relevant workplace experience and suitable qualifications. Demonstrate exceptional teamwork Flexibility and speed while staying organised to meet deadlines. This is a full-time position, and the applicant must be willing to work from our offices and remotely. Must be within easy travel to Leeds. Benefits: On-site parking Medical scheme Hybrid working Send your CV in the first instance with a short cover letter explaining why you should be considered and some relevant work examples. INDLS
May 19, 2024
Full time
Editorial Assistant Leeds, (just outside centre) Salary: £22,500-£24,500 pa depending on experience + Benefits Full time (Monday-Friday), Permanent JLIFE LTD has been providing design and print services since 2006 including producing 3 vibrant magazines each 6 times per year. With a flair for great design and content, the company provides a specialist service for many readers and clients. We are now on the lookout for an Editorial Assistant to join our fantastic team working on our magazines in the lifestyle and corporate events spaces. Duties include: Generating engaging written content and assist in the editing and proofreading process to ensure accuracy, consistency, and adherence to style guidelines. Conduct thorough research on assigned topics to gather information and insights for content development, ensuring accuracy and relevance. Collaborate with the team to brainstorm and develop story ideas, angles, and themes that resonate with the target audience. Organise and maintain a content calendar to ensure timely delivery of editorial materials, managing deadlines and priorities effectively. Review print proofs and mock-ups to identify and rectify any errors or discrepancies before final production, maintaining a high standard of quality. Work closely with clients, designers, printers, and other team members to ensure seamless coordination and integration of written content with visual elements. Adapt to changing priorities, tight deadlines, and evolving project requirements with a positive attitude and willingness to go the extra mile to ensure client satisfaction. Requirements: Experience in magazine writing is advantageous Demonstrate good communications skills with clients and colleagues An all-rounder with initiative and attention to detail Some relevant workplace experience and suitable qualifications. Demonstrate exceptional teamwork Flexibility and speed while staying organised to meet deadlines. This is a full-time position, and the applicant must be willing to work from our offices and remotely. Must be within easy travel to Leeds. Benefits: On-site parking Medical scheme Hybrid working Send your CV in the first instance with a short cover letter explaining why you should be considered and some relevant work examples. INDLS
An exciting opportunity has arisen for an Executive Assistant to join us on a permanent basis. You will play a key role, providing analysis, presenting key priorities and compiling research for various projects and reports. You will build relationships with key stakeholders both internally and externally, handling confidential and sensitive information and working closely with the wider Exec team. About us We are a social housing landlord and one of the largest housing providers in the region with over 22,000 social and affordable homes, mainly in the Bradford district. We employ a talented workforce of nearly 1,000 people. Working to provide great homes in great neighbourhoods, we are proud to collaborate with our customers, communities, local and national stakeholders to achieve this. This year will see us launch our new 5 year corporate strategy to 2029 which puts customers at the heart of what we do, providing great places to live and work, with homes that they are proud to live in. Responsibilities Provide exceptional executive support to the Exec Director across a broad range of tasks that aim to plan, prioritise and drive key pieces of work that the Exec member is involved in?. Ensure that all regulatory and Board/Committee actions and papers are managed, deadlines driven ad co-ordinated and flow through Governance and EMT effectively and seamlessly.? Play a key role in project management of the strategic plan, ensuring the team are on track with deadlines and providing project support.? Design and write correspondence for internal and external communication - board reports, presentations, memos and emails?. Deal with senior level executive correspondence, email inbox and diary management and using new systems such as Teams and Sharepoint to make this work effectively.? External horizon scanning, looking at trends inside and outside of the housing sector and feeding that into Exec thinking.? Point of contact for internal/ external stakeholders, responding and redirecting on behalf of the Exec Director.? Handle sensitive and complex issues on behalf of the Exec Director.? Regular updating of communication channels. Requirements Previous experience providing executive support at a senior level.? Excellent organisational, administration and communication skills.? Ability to scrutinise and analyse data and write thorough reports to a high standard.? Good design and creative skills to develop presentations, infographics and wider communications across the business.? Knowledge and experience of using Microsoft Teams, Planner and working on collaborative projects through these channels.? Ability to manage and prioritise a heavy and demanding workload.? High level of professionalism and discretion. Benefits Starting salary of £31,870 which increases with service up to £35,519 per year West Yorkshire Pension Fund membership - Current employer contribution is 15.9% 28 days annual leave that increases with service plus bank holidays Option to buy and sell annual leave Training, development, and qualification opportunities Our Hub: our wellbeing and benefits site, with exclusive access to discounts and savings (at over 800 retailers) Corporate health scheme membership Agile and hybrid working - 2 days per week in the office Access to an Employee Assistance Programme Cycle to work scheme Local gym membership discounts. A team of trained Mental Health First Aiders who are available for colleagues to contact for support We are an equal opportunity employer but beyond characteristics protected by law, we welcome and value applicants from diverse backgrounds, abilities and perspectives. Incommunities is also recognised as 'Committed' to being Menopause Friendly. The Menopause Friendly Accreditation recognises inclusive employers that build awareness and understanding of how menopause can have an effect at work and shows we take the wellbeing of our colleagues seriously. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
May 19, 2024
Full time
An exciting opportunity has arisen for an Executive Assistant to join us on a permanent basis. You will play a key role, providing analysis, presenting key priorities and compiling research for various projects and reports. You will build relationships with key stakeholders both internally and externally, handling confidential and sensitive information and working closely with the wider Exec team. About us We are a social housing landlord and one of the largest housing providers in the region with over 22,000 social and affordable homes, mainly in the Bradford district. We employ a talented workforce of nearly 1,000 people. Working to provide great homes in great neighbourhoods, we are proud to collaborate with our customers, communities, local and national stakeholders to achieve this. This year will see us launch our new 5 year corporate strategy to 2029 which puts customers at the heart of what we do, providing great places to live and work, with homes that they are proud to live in. Responsibilities Provide exceptional executive support to the Exec Director across a broad range of tasks that aim to plan, prioritise and drive key pieces of work that the Exec member is involved in?. Ensure that all regulatory and Board/Committee actions and papers are managed, deadlines driven ad co-ordinated and flow through Governance and EMT effectively and seamlessly.? Play a key role in project management of the strategic plan, ensuring the team are on track with deadlines and providing project support.? Design and write correspondence for internal and external communication - board reports, presentations, memos and emails?. Deal with senior level executive correspondence, email inbox and diary management and using new systems such as Teams and Sharepoint to make this work effectively.? External horizon scanning, looking at trends inside and outside of the housing sector and feeding that into Exec thinking.? Point of contact for internal/ external stakeholders, responding and redirecting on behalf of the Exec Director.? Handle sensitive and complex issues on behalf of the Exec Director.? Regular updating of communication channels. Requirements Previous experience providing executive support at a senior level.? Excellent organisational, administration and communication skills.? Ability to scrutinise and analyse data and write thorough reports to a high standard.? Good design and creative skills to develop presentations, infographics and wider communications across the business.? Knowledge and experience of using Microsoft Teams, Planner and working on collaborative projects through these channels.? Ability to manage and prioritise a heavy and demanding workload.? High level of professionalism and discretion. Benefits Starting salary of £31,870 which increases with service up to £35,519 per year West Yorkshire Pension Fund membership - Current employer contribution is 15.9% 28 days annual leave that increases with service plus bank holidays Option to buy and sell annual leave Training, development, and qualification opportunities Our Hub: our wellbeing and benefits site, with exclusive access to discounts and savings (at over 800 retailers) Corporate health scheme membership Agile and hybrid working - 2 days per week in the office Access to an Employee Assistance Programme Cycle to work scheme Local gym membership discounts. A team of trained Mental Health First Aiders who are available for colleagues to contact for support We are an equal opportunity employer but beyond characteristics protected by law, we welcome and value applicants from diverse backgrounds, abilities and perspectives. Incommunities is also recognised as 'Committed' to being Menopause Friendly. The Menopause Friendly Accreditation recognises inclusive employers that build awareness and understanding of how menopause can have an effect at work and shows we take the wellbeing of our colleagues seriously. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Our client, who are a well established and leading marketing banding company, are seeking a Administration Assistant to join their very friendly team and lovely offices near Uxbridge. You will be working alongside the project and account management team, where you will be assisting on a vairety of projects and general administration. Salary £23,000k Per Annum / Full-time / 40 hours per week with 1 hour lunch. Hybrid working model. Seeking someone who is very organised, confident and excellent communication. Start date - as soon as possible ideally. SKILLS & EXPERIENCE Strong organisational skills along with the ability to multitask. Excellent communication skills, both verbal and written. Ensure good attention to detail. Be flexible and hardworking. Be a team player, with an efficient and proactive approach. Smart appearance and professional attitude. Be approachable and trustworthy. Please apply now if you have the relevant skills for this position. Thank you.
May 19, 2024
Full time
Our client, who are a well established and leading marketing banding company, are seeking a Administration Assistant to join their very friendly team and lovely offices near Uxbridge. You will be working alongside the project and account management team, where you will be assisting on a vairety of projects and general administration. Salary £23,000k Per Annum / Full-time / 40 hours per week with 1 hour lunch. Hybrid working model. Seeking someone who is very organised, confident and excellent communication. Start date - as soon as possible ideally. SKILLS & EXPERIENCE Strong organisational skills along with the ability to multitask. Excellent communication skills, both verbal and written. Ensure good attention to detail. Be flexible and hardworking. Be a team player, with an efficient and proactive approach. Smart appearance and professional attitude. Be approachable and trustworthy. Please apply now if you have the relevant skills for this position. Thank you.
School PA to the Headteacher required for a School in Chalfont School PA to the Headteacher required in Chalfont At Engage Education Services, we're currently recruiting for a School PA to the Headteacher in a School in Chalfont after building a strong relationship with a local grouping of schools. They are looking for an experienced School PA to the Head with experience managing a School heads diary. Our Engage Education Services team specialises in the placement of non-classroom-based staff including Administrators, HR, Finance and Facilities. About the role We are seeking a warm, motivated, and highly skilled Personal Assistant to work alongside our Headteacher and SLT at an exciting time in the school's history; where ambition has never been greater, development never more rapid, and prospects never higher. This is an exciting opportunity for an existing PA, administrator or secretary who is seeking a role where they can make a genuine impact as a key member of an aspirational team. As a Personal Assistant, you will work closely with the Headteacher to provide administrative support, usually on a one-to-one basis. As a key linchpin between governors, parents, and staff, you will provide an efficient and welcoming service, with true commitment to our school providing the highest standards possible to all our customers. You will work closely with the Headteacher to help make the best use of their time by dealing with varied administrative tasks including maintaining diaries, arranging appointments, organising meetings, and liaising with staff. You will also lead school marketing and communications, to ensure our community is well informed of all our fantastic work and that we foster excellent public relations. We are looking for a friendly, confident, and professional individual who has a strong secretarial or administrative background with proven organisational ability. You will have excellent communication skills and take pride in the presentation and accuracy of your work. You will be pro-active with a high degree of initiative and the ability to multi-task and remain calm under pressure. You will be fully competent in using a wide variety of software packages. You will also have experience of implementing and maintaining procedures and systems and/or leading projects. About you Experience working within a school environment A valid DBS on the DBS update service Be available to interview and start immediately About us We are Engage Education Services, the most trusted education recruitment agency. Get paid in line with AWR Your own dedicated consultant Wellbeing support, travel discounts, and retail offers from our partners How to apply You can apply for this role below or get in touch with us directly. All applicants require the appropriate qualifications, and all teachers require a formally-recognised teaching qualification. If you are not contacted within 2 working days, unfortunately, you have been unsuccessful for this role. All candidates must have a valid enhanced Disclosure and Barring Service (DBS) check before starting work. Full assistance provided. By applying for this role, you are consenting to Engage Education Ltd storing your personal details in our fully encrypted database, in line with the GDPR requirements.
May 19, 2024
Full time
School PA to the Headteacher required for a School in Chalfont School PA to the Headteacher required in Chalfont At Engage Education Services, we're currently recruiting for a School PA to the Headteacher in a School in Chalfont after building a strong relationship with a local grouping of schools. They are looking for an experienced School PA to the Head with experience managing a School heads diary. Our Engage Education Services team specialises in the placement of non-classroom-based staff including Administrators, HR, Finance and Facilities. About the role We are seeking a warm, motivated, and highly skilled Personal Assistant to work alongside our Headteacher and SLT at an exciting time in the school's history; where ambition has never been greater, development never more rapid, and prospects never higher. This is an exciting opportunity for an existing PA, administrator or secretary who is seeking a role where they can make a genuine impact as a key member of an aspirational team. As a Personal Assistant, you will work closely with the Headteacher to provide administrative support, usually on a one-to-one basis. As a key linchpin between governors, parents, and staff, you will provide an efficient and welcoming service, with true commitment to our school providing the highest standards possible to all our customers. You will work closely with the Headteacher to help make the best use of their time by dealing with varied administrative tasks including maintaining diaries, arranging appointments, organising meetings, and liaising with staff. You will also lead school marketing and communications, to ensure our community is well informed of all our fantastic work and that we foster excellent public relations. We are looking for a friendly, confident, and professional individual who has a strong secretarial or administrative background with proven organisational ability. You will have excellent communication skills and take pride in the presentation and accuracy of your work. You will be pro-active with a high degree of initiative and the ability to multi-task and remain calm under pressure. You will be fully competent in using a wide variety of software packages. You will also have experience of implementing and maintaining procedures and systems and/or leading projects. About you Experience working within a school environment A valid DBS on the DBS update service Be available to interview and start immediately About us We are Engage Education Services, the most trusted education recruitment agency. Get paid in line with AWR Your own dedicated consultant Wellbeing support, travel discounts, and retail offers from our partners How to apply You can apply for this role below or get in touch with us directly. All applicants require the appropriate qualifications, and all teachers require a formally-recognised teaching qualification. If you are not contacted within 2 working days, unfortunately, you have been unsuccessful for this role. All candidates must have a valid enhanced Disclosure and Barring Service (DBS) check before starting work. Full assistance provided. By applying for this role, you are consenting to Engage Education Ltd storing your personal details in our fully encrypted database, in line with the GDPR requirements.
Are you a Team Assistant looking to embark on a rewarding and developing journey in the investment sector? An exciting opportunity has arisen for you, a Team Assistant to join this effervescent, fast-paced and collaborative division in a global international investment bank where you will have the opportunity to develop, hone and be surrounded by highly ambitious individuals.You will play a crucial role as a Team Assistant supporting the efficient operations and day to day lives of the senior management team including the MDs, Partners, Associates and Analysts. You will be client facing in your communication, highly organised and one step ahead. It is vital that you have supported with diary management, international travel and coordinating meetings across multiple time zones. It is essential to have this experience and an understanding to be suitable and considered for this role. The firm is looking for an outgoing, personable and confident Team Assistant who is happy to support the team with everything that is required. You will have an opportunity to experience different working styles and people within the division. If you have 1 year to 2 years of experience as an Assistant within professional services or ideally the investment sector, please do apply! Duties will include, but not limited to: Coordinating complex internal and external meetings for a large team of people Arranging international travel arrangements and processing related expense reports Liaising and communication with senior leadership team and stakeholders Supporting in general administrative duties, ad-hoc projects or group events Requirements: You must have 1 - 2 years as an Assistant , ideally within the investment sector or professional services Excellent communication, organisational skills and attention to detail Note: This position is a 6 - 12-month role with the possibility of extension based on performance and business needs. If you are looking for a unique opportunity to work at the heart of one of the world's top investment firms, then apply now!
May 19, 2024
Full time
Are you a Team Assistant looking to embark on a rewarding and developing journey in the investment sector? An exciting opportunity has arisen for you, a Team Assistant to join this effervescent, fast-paced and collaborative division in a global international investment bank where you will have the opportunity to develop, hone and be surrounded by highly ambitious individuals.You will play a crucial role as a Team Assistant supporting the efficient operations and day to day lives of the senior management team including the MDs, Partners, Associates and Analysts. You will be client facing in your communication, highly organised and one step ahead. It is vital that you have supported with diary management, international travel and coordinating meetings across multiple time zones. It is essential to have this experience and an understanding to be suitable and considered for this role. The firm is looking for an outgoing, personable and confident Team Assistant who is happy to support the team with everything that is required. You will have an opportunity to experience different working styles and people within the division. If you have 1 year to 2 years of experience as an Assistant within professional services or ideally the investment sector, please do apply! Duties will include, but not limited to: Coordinating complex internal and external meetings for a large team of people Arranging international travel arrangements and processing related expense reports Liaising and communication with senior leadership team and stakeholders Supporting in general administrative duties, ad-hoc projects or group events Requirements: You must have 1 - 2 years as an Assistant , ideally within the investment sector or professional services Excellent communication, organisational skills and attention to detail Note: This position is a 6 - 12-month role with the possibility of extension based on performance and business needs. If you are looking for a unique opportunity to work at the heart of one of the world's top investment firms, then apply now!
Executive Assistant Remote working, with weekly meetings in the office in Norwich Experience in a Project Management & Change environment is highly desirable A fantastic opportunity has arisen for an Executive Assistant to support the Leadership Team and office functions; IT & Change, Portfolio Management, H&S, Risk, Information Security, Governance Frameworks and Internal Communication.This role provides an opportunity to work in a friendly, fast-paced and agile environment, and to be involved in a variety of interesting projects. Responsibilities Work to support all aspects of daily work routine. Maintain calendars, including scheduling meetings, appointments, engagements, events, and travel (may include domestic and European) arrangements. Exercise discretion in committing time and evaluating needs. Serve as a liaison between the Leadership team for both internal and external enquiries. This includes receiving and screening calls, emails and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Foster a culture of collaboration between key stakeholders and other Executive Assistants and Administrative Support within the Group Coordinate meetings as well as providing administrative support where relevant, including the preparation and distribution of meeting agendas and materials, also transcribing, sourcing material, preparing documents, reports, tables and charts; distributing as appropriate. Determine priority of matters of attention, redirect matters relevant individuals to handle where possible, or handle matters personally, as appropriate. Keep the Leadership Team advised of time-sensitive and priority issues, ensuring appropriate follow-up. Sort and triage mail; maintain e-mail and other address directories. Prepare, reconcile, and submit expense reports. Key Skills Organisation, you will be required to juggle multiple tasks and meet deadlines. Have a high attention to detail, ensuring accuracy in your work. Calm and composed with the ability to manage pressure well. The ability to build effective relationships with key stakeholders. Effective time management. Problem solving with the ability to provide solutions in good time. If you have the relevant skills and this is of interest, please contact Claire Bush today!
May 19, 2024
Full time
Executive Assistant Remote working, with weekly meetings in the office in Norwich Experience in a Project Management & Change environment is highly desirable A fantastic opportunity has arisen for an Executive Assistant to support the Leadership Team and office functions; IT & Change, Portfolio Management, H&S, Risk, Information Security, Governance Frameworks and Internal Communication.This role provides an opportunity to work in a friendly, fast-paced and agile environment, and to be involved in a variety of interesting projects. Responsibilities Work to support all aspects of daily work routine. Maintain calendars, including scheduling meetings, appointments, engagements, events, and travel (may include domestic and European) arrangements. Exercise discretion in committing time and evaluating needs. Serve as a liaison between the Leadership team for both internal and external enquiries. This includes receiving and screening calls, emails and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Foster a culture of collaboration between key stakeholders and other Executive Assistants and Administrative Support within the Group Coordinate meetings as well as providing administrative support where relevant, including the preparation and distribution of meeting agendas and materials, also transcribing, sourcing material, preparing documents, reports, tables and charts; distributing as appropriate. Determine priority of matters of attention, redirect matters relevant individuals to handle where possible, or handle matters personally, as appropriate. Keep the Leadership Team advised of time-sensitive and priority issues, ensuring appropriate follow-up. Sort and triage mail; maintain e-mail and other address directories. Prepare, reconcile, and submit expense reports. Key Skills Organisation, you will be required to juggle multiple tasks and meet deadlines. Have a high attention to detail, ensuring accuracy in your work. Calm and composed with the ability to manage pressure well. The ability to build effective relationships with key stakeholders. Effective time management. Problem solving with the ability to provide solutions in good time. If you have the relevant skills and this is of interest, please contact Claire Bush today!
An exciting opportunity for Facilities Assistant to join the Corporate Real Estate & Services (CRES) team. Do you have excellent communication skills together with a professional customer service approach and strong administrative skills then we would like to hear from you! This is a part-time role (3 days per week) and is based at our office in Worthing. Key Accountabilities: Contact with landlord/building management for troubleshooting Special projects as needed, in co-operation with line manager Participate in planning and coordination of corporate events Participate in local meetings, follow up on actions with line manager Train and Trouble shoot Procurement System to maintain availability of supplies needed Courier labels for interoffice mail and scheduled deliveries Take on requestor/buyer role in Oracle Organization of disposal of confidential documents and recycling Creating purchase orders and processing invoices for payment Assists with implementing any specific Parexel measures in line with a specific situation (i.e. Covid 19) Assisting with office space and occupancy planning and internal moves Knowledge, Skills and Experience: Proven experience in the field of customer service together with strong administrative skills High service orientation, client focused and a contributor to excellent customer service Able to work well at part of a team and the ability to work well on own initiative Excellent interpersonal skills, highly motivated and a self-starter Ability to represent PAREXEL to clients in a positive and professional manner Demonstrate knowledge in organizational issues and administrative matters Ability to organize efficiently, ability to understand complex organizational relationships Ability to work creatively in a fast-paced environment Excellent communication skills in writing and verbal, computer skills, e.g., good knowledge of Microsoft Windows Office, willingness to work overtime. Ability to work in full respect to existing SOPs, policies and procedures. Education: 5 GCSEs, or equivalent as a minimum. Language Fluent in English both written and spoken
May 19, 2024
Full time
An exciting opportunity for Facilities Assistant to join the Corporate Real Estate & Services (CRES) team. Do you have excellent communication skills together with a professional customer service approach and strong administrative skills then we would like to hear from you! This is a part-time role (3 days per week) and is based at our office in Worthing. Key Accountabilities: Contact with landlord/building management for troubleshooting Special projects as needed, in co-operation with line manager Participate in planning and coordination of corporate events Participate in local meetings, follow up on actions with line manager Train and Trouble shoot Procurement System to maintain availability of supplies needed Courier labels for interoffice mail and scheduled deliveries Take on requestor/buyer role in Oracle Organization of disposal of confidential documents and recycling Creating purchase orders and processing invoices for payment Assists with implementing any specific Parexel measures in line with a specific situation (i.e. Covid 19) Assisting with office space and occupancy planning and internal moves Knowledge, Skills and Experience: Proven experience in the field of customer service together with strong administrative skills High service orientation, client focused and a contributor to excellent customer service Able to work well at part of a team and the ability to work well on own initiative Excellent interpersonal skills, highly motivated and a self-starter Ability to represent PAREXEL to clients in a positive and professional manner Demonstrate knowledge in organizational issues and administrative matters Ability to organize efficiently, ability to understand complex organizational relationships Ability to work creatively in a fast-paced environment Excellent communication skills in writing and verbal, computer skills, e.g., good knowledge of Microsoft Windows Office, willingness to work overtime. Ability to work in full respect to existing SOPs, policies and procedures. Education: 5 GCSEs, or equivalent as a minimum. Language Fluent in English both written and spoken
We have an exciting new role to join a leading Property Asset Management company as an Operations Manager the remit of this is role is to work with the Senior Leadership Team in the cultural focus and internal development of their people. You will be vital in cultivating a desirable working environment, championing a culture of performance, continuous improvement, and wellbeing. More than anyone else in the organisation, you will be the cultural and professional heart of the organisations ensuring that its various elements work well together and deliver for each other. Organisational and Leadership Oversees the practical management of the office, space and budget, to enable office wide collaboration. Encourages and champions cross departmental relations and opportunities for collaboration. Drives and coordinates process improvement. Provide proactive line management of the Operations Assistant to enable them to fulfil their role effectively and develop their skills and experience. Office Management and Executive Support Responsible for maintaining company policies and procedures, including the Style Guide. Leading on internal communications, including company news updates, ownership of staff meetings, etc. Work with the EA to the Chairman to ensure the Company's calendar of meetings is effectively maintained and administered. Providing board reports, agendas, meeting packs/pre reads and accurate minutes when required. Coordinating annual company documents and obtaining signatures. Works with IT Manager to design and communicate an ICT strategy which is compliant and effective to meet current and future business needs, whilst enhancing user experience. Provide cover for the EA to the Chairman as required. Assisting with presentations, research and projects when required. Design, organize, and host company socials and events. HR/People/Wellbeing Oversee the recruitment processes with the relevant manager; select the appropriate recruitment agency, negotiate fees, provide introductions, assist with interview format, and job description templates, schedule interviews, develop candidate assessment forms, etc. Be first point of contact for any team member concerns, referring to relevant support as necessary, and managing the company's EAP. Manage all HR paperwork and personal records; ensuring they are up to date and maintained in accordance with GDPR. Including: Preparing contracts and administering benefits Owning, developing, and executing the 'vacancy to exit process' - ensuring a smooth and informative onboarding experience. Administer and supporting line managers with the appraisal process. Coordinates training when required and deals with any performance concerns in a timely fashion, with clear timescales and expectations for improvement. Managing relevant areas of SharePoint including personnel & confidential and HR Responsible for the Company Handbook, ensure it is up to date and helpful to all employees and includes all statutory information in line with developments with employment law. Manage the HR Portal; add new joiners, upload relevant paperwork, ensure sick leave, absence and hybrid working is recorded etc. Compliance Responsible for administering operational insurances including Directors and Officers, Professional Indemnity and Crime, including managing the renewal process and making informed proposals for approval. Ensure all displayed insurance and H&S statements and certificates are up to date. Providing operational insurance updates as required at staff meetings, and relevant sections of Board papers. Responsible for Company secretariat duties including ensuring compliance with Companies House legal procedures, managing the Directors register and filing annual returns. Leadership Providing inspirational leadership to the team, ensuring that the company's vision, values and objectives are clearly communicated and understood. Leading on internal communications, including company news updates, ownership of staff meetings etc. The person In order to be considered for this role, the right candidate will need to demonstrate: At least five years' experience in operations or equivalent. Strong leadership, coaching and communicative skills; good verbal and written communication. First class people and development skills, you will be the go to person, develop a vibrant culture but have the gravitas to push back when required
May 19, 2024
Full time
We have an exciting new role to join a leading Property Asset Management company as an Operations Manager the remit of this is role is to work with the Senior Leadership Team in the cultural focus and internal development of their people. You will be vital in cultivating a desirable working environment, championing a culture of performance, continuous improvement, and wellbeing. More than anyone else in the organisation, you will be the cultural and professional heart of the organisations ensuring that its various elements work well together and deliver for each other. Organisational and Leadership Oversees the practical management of the office, space and budget, to enable office wide collaboration. Encourages and champions cross departmental relations and opportunities for collaboration. Drives and coordinates process improvement. Provide proactive line management of the Operations Assistant to enable them to fulfil their role effectively and develop their skills and experience. Office Management and Executive Support Responsible for maintaining company policies and procedures, including the Style Guide. Leading on internal communications, including company news updates, ownership of staff meetings, etc. Work with the EA to the Chairman to ensure the Company's calendar of meetings is effectively maintained and administered. Providing board reports, agendas, meeting packs/pre reads and accurate minutes when required. Coordinating annual company documents and obtaining signatures. Works with IT Manager to design and communicate an ICT strategy which is compliant and effective to meet current and future business needs, whilst enhancing user experience. Provide cover for the EA to the Chairman as required. Assisting with presentations, research and projects when required. Design, organize, and host company socials and events. HR/People/Wellbeing Oversee the recruitment processes with the relevant manager; select the appropriate recruitment agency, negotiate fees, provide introductions, assist with interview format, and job description templates, schedule interviews, develop candidate assessment forms, etc. Be first point of contact for any team member concerns, referring to relevant support as necessary, and managing the company's EAP. Manage all HR paperwork and personal records; ensuring they are up to date and maintained in accordance with GDPR. Including: Preparing contracts and administering benefits Owning, developing, and executing the 'vacancy to exit process' - ensuring a smooth and informative onboarding experience. Administer and supporting line managers with the appraisal process. Coordinates training when required and deals with any performance concerns in a timely fashion, with clear timescales and expectations for improvement. Managing relevant areas of SharePoint including personnel & confidential and HR Responsible for the Company Handbook, ensure it is up to date and helpful to all employees and includes all statutory information in line with developments with employment law. Manage the HR Portal; add new joiners, upload relevant paperwork, ensure sick leave, absence and hybrid working is recorded etc. Compliance Responsible for administering operational insurances including Directors and Officers, Professional Indemnity and Crime, including managing the renewal process and making informed proposals for approval. Ensure all displayed insurance and H&S statements and certificates are up to date. Providing operational insurance updates as required at staff meetings, and relevant sections of Board papers. Responsible for Company secretariat duties including ensuring compliance with Companies House legal procedures, managing the Directors register and filing annual returns. Leadership Providing inspirational leadership to the team, ensuring that the company's vision, values and objectives are clearly communicated and understood. Leading on internal communications, including company news updates, ownership of staff meetings etc. The person In order to be considered for this role, the right candidate will need to demonstrate: At least five years' experience in operations or equivalent. Strong leadership, coaching and communicative skills; good verbal and written communication. First class people and development skills, you will be the go to person, develop a vibrant culture but have the gravitas to push back when required
Hayley Group Limited has an exciting opportunity for a Business Support Tender Assistant to join our well-established and experienced National Accounts team based at our Oldbury office. You will join us on a full time, permanent basis and in return, you will receive a competitive salary. Hayley Group is the largest independent distributor of engineering products and consumables in the UK. We are an equal opportunities employer, currently employing over 1,000 people who continue to be a cornerstone of our business and are fundamental to providing industry-leading customer service. About the role: As our Business Support Tender Assistant, you will be working closely with the Bids and Tender Manager and will support the delivery of planned growth targets through the delivery of winning bids, proposals and presentations. You will work within the Business Support team, supporting bids across the business ensuring effective coordination of allocated bids, as well as ensuring the highest-level submission outputs that support the strategy and targets for National Accounts. Working hours: 40 hours per week Monday to Friday. Key responsibilities as our Business Support Tender Assistant will include: Produce, agree and coordinate plans for bid submissions, carefully tracking the entire process through pre-qualification and tender stages such as RFI, RFQ, ITT, ITN etc. Update the Hayley Group National Accounts Dashboard system with accurate information relating to the bids you are working on. Coordinate and support the RFQ/Bid/Tender process, the end-to-end process of RFQs, bids, and tenders, ensuring adherence to deadlines, requirements, and company guidelines. Ensure that customer portals are accurate and up to date with the latest Hayley Group information. Work closely with the Bids and Tender Manager and the National Account Managers as required, to develop specific bid win themes, response plans and final submissions. Coordinate and support Bids and Tender Manager with any specific tender clarifications. Support the creation of post-tender presentations. Support key bids across the Hayley Group to deliver the agreed Business Plan. Effectively communicate with all specific bid participants ensuring dissemination of critical bid information. Ensure bid plans meet the needs of each tender in terms of timescales, resources and support e.g. operational input. Ensure final bid submissions are complete and correct, reflecting the client's needs and ensure that the bid meets the strategy for Hayley Group and National Accounts. Coordinate other functions that are critical to each bid, e.g. estimating, commercial input and final governance sign-off. Maintain bid information in the centralised bid library. Support and maintain the National Accounts Dashboard in Pipeline opportunities or any Engagement Activities such as tenders, proposals or presentations. Skills & Attributes we're looking for in our Business Support Tender Assistant: Proven experience in managing RFQs, bids and tenders in the engineering or industrial sector. Strong understanding of MRO, Engineering Consumables and related service models. Excellent written and verbal communication skills, with the ability to articulate technical concepts clearly and persuasively. Exceptional organisational and project management abilities, with a keen eye for detail and the ability to handle multiple priorities. Analytical mindset and strong problem-solving skills to interpret complex requirements and develop innovative solutions. Proficiency in using bid management software/tools. Robust skills in Microsoft Office software, including Word, Excel and PowerPoint, and knowledge of Canva and Smartsheets would be desirable. Familiarity with procurement processes and commercial contracts. Ability to work collaboratively with cross-functional teams and build relationships with internal and external stakeholders. Strong commercial acumen and understanding of pricing strategies. Knowledge of UK bidding regulations and standards. Benefits : From 23 days annual leave (plus public/bank holidays), increased with length of service. Company pension (if eligible). Free Death in Service cover (x2 salary). Invitation to healthcare scheme. Wellness programmes. Excellent opportunities and career prospects available. Don't miss out on this fantastic opportunity to join the team at Hayley Group - please click 'apply' now to become our Business Support Tender Assistant - we'd like to hear from you!
May 19, 2024
Full time
Hayley Group Limited has an exciting opportunity for a Business Support Tender Assistant to join our well-established and experienced National Accounts team based at our Oldbury office. You will join us on a full time, permanent basis and in return, you will receive a competitive salary. Hayley Group is the largest independent distributor of engineering products and consumables in the UK. We are an equal opportunities employer, currently employing over 1,000 people who continue to be a cornerstone of our business and are fundamental to providing industry-leading customer service. About the role: As our Business Support Tender Assistant, you will be working closely with the Bids and Tender Manager and will support the delivery of planned growth targets through the delivery of winning bids, proposals and presentations. You will work within the Business Support team, supporting bids across the business ensuring effective coordination of allocated bids, as well as ensuring the highest-level submission outputs that support the strategy and targets for National Accounts. Working hours: 40 hours per week Monday to Friday. Key responsibilities as our Business Support Tender Assistant will include: Produce, agree and coordinate plans for bid submissions, carefully tracking the entire process through pre-qualification and tender stages such as RFI, RFQ, ITT, ITN etc. Update the Hayley Group National Accounts Dashboard system with accurate information relating to the bids you are working on. Coordinate and support the RFQ/Bid/Tender process, the end-to-end process of RFQs, bids, and tenders, ensuring adherence to deadlines, requirements, and company guidelines. Ensure that customer portals are accurate and up to date with the latest Hayley Group information. Work closely with the Bids and Tender Manager and the National Account Managers as required, to develop specific bid win themes, response plans and final submissions. Coordinate and support Bids and Tender Manager with any specific tender clarifications. Support the creation of post-tender presentations. Support key bids across the Hayley Group to deliver the agreed Business Plan. Effectively communicate with all specific bid participants ensuring dissemination of critical bid information. Ensure bid plans meet the needs of each tender in terms of timescales, resources and support e.g. operational input. Ensure final bid submissions are complete and correct, reflecting the client's needs and ensure that the bid meets the strategy for Hayley Group and National Accounts. Coordinate other functions that are critical to each bid, e.g. estimating, commercial input and final governance sign-off. Maintain bid information in the centralised bid library. Support and maintain the National Accounts Dashboard in Pipeline opportunities or any Engagement Activities such as tenders, proposals or presentations. Skills & Attributes we're looking for in our Business Support Tender Assistant: Proven experience in managing RFQs, bids and tenders in the engineering or industrial sector. Strong understanding of MRO, Engineering Consumables and related service models. Excellent written and verbal communication skills, with the ability to articulate technical concepts clearly and persuasively. Exceptional organisational and project management abilities, with a keen eye for detail and the ability to handle multiple priorities. Analytical mindset and strong problem-solving skills to interpret complex requirements and develop innovative solutions. Proficiency in using bid management software/tools. Robust skills in Microsoft Office software, including Word, Excel and PowerPoint, and knowledge of Canva and Smartsheets would be desirable. Familiarity with procurement processes and commercial contracts. Ability to work collaboratively with cross-functional teams and build relationships with internal and external stakeholders. Strong commercial acumen and understanding of pricing strategies. Knowledge of UK bidding regulations and standards. Benefits : From 23 days annual leave (plus public/bank holidays), increased with length of service. Company pension (if eligible). Free Death in Service cover (x2 salary). Invitation to healthcare scheme. Wellness programmes. Excellent opportunities and career prospects available. Don't miss out on this fantastic opportunity to join the team at Hayley Group - please click 'apply' now to become our Business Support Tender Assistant - we'd like to hear from you!
ASSISTANT DESIGN MANAGER POSITION : Assistant Design Manager LOCATION : Commutable from Hull , Beverley, Grimsby , Scunthorpe, Doncaster, Selby , Leeds , York THE ROLE : This is a great opportunity for an Assistant Design Manager to work for this main contractor on a large prestigious new build project click apply for full job details
May 19, 2024
Full time
ASSISTANT DESIGN MANAGER POSITION : Assistant Design Manager LOCATION : Commutable from Hull , Beverley, Grimsby , Scunthorpe, Doncaster, Selby , Leeds , York THE ROLE : This is a great opportunity for an Assistant Design Manager to work for this main contractor on a large prestigious new build project click apply for full job details
We have a great opportunity for an Assistant Site Manager to join our team within Vistry Cotswolds, at our site in Gloucester. As our Assistant Site Manager, you will help with the day-to-day delivery of site-based project or remedial work. You will assist in the control and delivery of construction projects to meet customer specifications (safety, quality, time, etc.) such that all risk, specification, and project objectives are met in full. You will assist and when required, deputise for the Site Manager to effectively motivate, support, and manage the site-based team to ensure that the required health, safety and environmental performance standards are achieved. To achieve the programme and quality requirements. To promote the importance of customer relationships to the site-based team to include directly employed and sub-contracted staff. Complete all relevant paperwork as required. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Enhanced maternity, paternity and adoption leave Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality CSCS Card Valid SMSTS Certificate Experience working on new build projects Experience in the management of Health and Safety Desirable NVQ Level 3-4 BTEC diploma in Building Construction or similar Valid Scaffold Inspection certificate Valid LOLER certificate Qualified to the required CIOB Grade applicable at the time in accordance with group policy Good working knowledge of Microsoft Word, Excel, Power Project and Asta Team plan Valid First Aid at Work Certificate Managing all aspects of the build process Up to date knowledge of Health and Safety obligations and building legislation More about the Assistant Site Manager role In conjunction with the Area Build Director and Site Manager, assist with the preparation of the master build programme and review and revise in line with budget requirements. Conduct regular checks to ensure construction methods and timescales are correct and take corrective action if the site is not compliant. Liaise with the utility companies to ensure the build programme requirements are met. Ensure just in time material flow to trades. Manage all staff on site to ensure adherence to the waste policy. Arrange/attend meetings on site with the sub-contractors on a weekly basis. Agree and manage the equipment, plant, staffing and sub-contract requirements for the site. Conduct/attend fortnightly meetings with trades on site to promote communication, standards and objectives. Respond to all queries from trades and action accordingly. Discuss site presentation at sub-contractor adjudication and site meetings. Maintain the highest standard of site presentation at all times. Meet with the Sales Team Leader weekly to discuss site presentation and progress and ensure that all actions are completed within agreed timescales. Ensure compliance with the Company's health and safety and environmental policies and procedures. Maintain all statutory records on a daily/weekly basis as required. Ensure that all staff, sub-contractors and visitors to the site are appropriately inducted. Assist the Site Manager in ensuring traffic management and site strategy plans are in place and reviewed. as required. Follow Company guidelines in relation to accident and incident reporting procedures. In the absence of the Site Manager assess the site prior to the start of the working day responding to any emergencies and addressing any areas of risk. Regularly walk all areas of the site to observe general standards of health and safety and take remedial action. as appropriate. Ensure all trades are using the appropriate personal protective equipment. Attend health and safety and other training courses are required by the Company. In the absence of the Site Manager, ensure the site is secure at the end of each day. Ensure the forklift checklist is completed on a weekly basis and that all sub-contractor plant is roadworthy. Include health and safety and environment on the agenda for all site team meetings. Keep the health and safety compendium up to date at all times. In the absence of the Site Manager accompany health and safety advisors during site visits and undertake remedial action as appropriate. Assist the Site Manager in reviewing and actioning risk assessments and method statements for all operations. Deliver quality inductions to all sub-contractors on site to ensure the required quality standards are me. Action items raised by the Area Build Director, Site Manager, Sales or Customer Care. Participate in daily talks with the team to prioritise workloads. Ensure that all materials are checked for damage and that they meet the required quality standards. Ensure sub-contractors adhere to the protection guidelines as stated in the trade specification. In conjunction with the Site Manager, complete PPQA checklists accurately and return to the regional office on a weekly basis. Thoroughly inspect and snag each plot prior to each key stage inspection carried out by the NHBC. Ensure all site staff are trained in and comply with the Customer Journey and the Company's customer service commitments. Ensure all plots have a customer care pass before obtaining CML prior to legal completion. Carry out service visits in accordance with the Customer Journey. Carry out pre-occupation checks on all properties prior to handover. Deliver home demonstrations to customers in their own home, ensuring that all instructions and warranties in relation to appliances and heating systems are available. Communicate customer satisfaction surveys to all site-based staff and ensure points raised are acted on. Arrange and attend effective site-based meetings with the Sales Team Leader and that the required information is available to enable the Sales Team Leader to update the customers. Action remedial items raised at home demonstrations. Ensure that all plots to be handed over have adequate and appropriate access, parking, street lighting and signage. Manage the recruitment and induction of new employees in line with Company best practice guide. Conduct half yearly and annual appraisals with staff and liaise with Group HR to address development needs. Meet with your team members to discuss their progress on a regular, but not less that quarterly basis. Manage disciplinary and grievance situations in line with Company policy with assistance from Group HR. Manage and report all absences in accordance with Company policy. Monitor the performance and effectiveness of direct reports. Train, develop and coach direct reports. Ensure that employees are not discriminated against or harassed or bullied at any time. Finally, let's tell you a bit more about us We're Vistry Group, the UK's leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they're needed most. You're probably familiar with our unmatched portfolio of brands: Linden Homes, Bovis Homes and Countryside Homes. We also have Vistry Works, our timber frame manufacturing operation, and Vistry Services, our support functions. Together, we build more than homes, so there's nowhere better to build your career. We're proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. Join us in making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
May 19, 2024
Full time
We have a great opportunity for an Assistant Site Manager to join our team within Vistry Cotswolds, at our site in Gloucester. As our Assistant Site Manager, you will help with the day-to-day delivery of site-based project or remedial work. You will assist in the control and delivery of construction projects to meet customer specifications (safety, quality, time, etc.) such that all risk, specification, and project objectives are met in full. You will assist and when required, deputise for the Site Manager to effectively motivate, support, and manage the site-based team to ensure that the required health, safety and environmental performance standards are achieved. To achieve the programme and quality requirements. To promote the importance of customer relationships to the site-based team to include directly employed and sub-contracted staff. Complete all relevant paperwork as required. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Company car, car allowance or travel allowance Agile working possible (dependent on role) Up to 33 days annual leave plus bank holidays Private Healthcare Enhanced maternity, paternity and adoption leave Competitive contributory pension scheme Life assurance - 4 x your annual salary Share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality CSCS Card Valid SMSTS Certificate Experience working on new build projects Experience in the management of Health and Safety Desirable NVQ Level 3-4 BTEC diploma in Building Construction or similar Valid Scaffold Inspection certificate Valid LOLER certificate Qualified to the required CIOB Grade applicable at the time in accordance with group policy Good working knowledge of Microsoft Word, Excel, Power Project and Asta Team plan Valid First Aid at Work Certificate Managing all aspects of the build process Up to date knowledge of Health and Safety obligations and building legislation More about the Assistant Site Manager role In conjunction with the Area Build Director and Site Manager, assist with the preparation of the master build programme and review and revise in line with budget requirements. Conduct regular checks to ensure construction methods and timescales are correct and take corrective action if the site is not compliant. Liaise with the utility companies to ensure the build programme requirements are met. Ensure just in time material flow to trades. Manage all staff on site to ensure adherence to the waste policy. Arrange/attend meetings on site with the sub-contractors on a weekly basis. Agree and manage the equipment, plant, staffing and sub-contract requirements for the site. Conduct/attend fortnightly meetings with trades on site to promote communication, standards and objectives. Respond to all queries from trades and action accordingly. Discuss site presentation at sub-contractor adjudication and site meetings. Maintain the highest standard of site presentation at all times. Meet with the Sales Team Leader weekly to discuss site presentation and progress and ensure that all actions are completed within agreed timescales. Ensure compliance with the Company's health and safety and environmental policies and procedures. Maintain all statutory records on a daily/weekly basis as required. Ensure that all staff, sub-contractors and visitors to the site are appropriately inducted. Assist the Site Manager in ensuring traffic management and site strategy plans are in place and reviewed. as required. Follow Company guidelines in relation to accident and incident reporting procedures. In the absence of the Site Manager assess the site prior to the start of the working day responding to any emergencies and addressing any areas of risk. Regularly walk all areas of the site to observe general standards of health and safety and take remedial action. as appropriate. Ensure all trades are using the appropriate personal protective equipment. Attend health and safety and other training courses are required by the Company. In the absence of the Site Manager, ensure the site is secure at the end of each day. Ensure the forklift checklist is completed on a weekly basis and that all sub-contractor plant is roadworthy. Include health and safety and environment on the agenda for all site team meetings. Keep the health and safety compendium up to date at all times. In the absence of the Site Manager accompany health and safety advisors during site visits and undertake remedial action as appropriate. Assist the Site Manager in reviewing and actioning risk assessments and method statements for all operations. Deliver quality inductions to all sub-contractors on site to ensure the required quality standards are me. Action items raised by the Area Build Director, Site Manager, Sales or Customer Care. Participate in daily talks with the team to prioritise workloads. Ensure that all materials are checked for damage and that they meet the required quality standards. Ensure sub-contractors adhere to the protection guidelines as stated in the trade specification. In conjunction with the Site Manager, complete PPQA checklists accurately and return to the regional office on a weekly basis. Thoroughly inspect and snag each plot prior to each key stage inspection carried out by the NHBC. Ensure all site staff are trained in and comply with the Customer Journey and the Company's customer service commitments. Ensure all plots have a customer care pass before obtaining CML prior to legal completion. Carry out service visits in accordance with the Customer Journey. Carry out pre-occupation checks on all properties prior to handover. Deliver home demonstrations to customers in their own home, ensuring that all instructions and warranties in relation to appliances and heating systems are available. Communicate customer satisfaction surveys to all site-based staff and ensure points raised are acted on. Arrange and attend effective site-based meetings with the Sales Team Leader and that the required information is available to enable the Sales Team Leader to update the customers. Action remedial items raised at home demonstrations. Ensure that all plots to be handed over have adequate and appropriate access, parking, street lighting and signage. Manage the recruitment and induction of new employees in line with Company best practice guide. Conduct half yearly and annual appraisals with staff and liaise with Group HR to address development needs. Meet with your team members to discuss their progress on a regular, but not less that quarterly basis. Manage disciplinary and grievance situations in line with Company policy with assistance from Group HR. Manage and report all absences in accordance with Company policy. Monitor the performance and effectiveness of direct reports. Train, develop and coach direct reports. Ensure that employees are not discriminated against or harassed or bullied at any time. Finally, let's tell you a bit more about us We're Vistry Group, the UK's leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they're needed most. You're probably familiar with our unmatched portfolio of brands: Linden Homes, Bovis Homes and Countryside Homes. We also have Vistry Works, our timber frame manufacturing operation, and Vistry Services, our support functions. Together, we build more than homes, so there's nowhere better to build your career. We're proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. Join us in making Vistry. Benefits Agile Working Offers a flexible way of working. Annual Leave Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days. Pension with Legal & General Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available. Volunteer Days With 2 paid volunteer days a year, you can give back to communities and charities.
We are working alongside an exceptional wealth management firm in Epsom, Surrey looking to recruit a Front of House Receptionist for their office. Reporting to the office manager as sole receptionist, your duties will include meeting and greeting, answering of calls, overseeing meeting rooms. In addition, you will be the team assistant for the investment team as well as supporting the office manager to aid the smooth running of this busy office. Key Responsibilities: Reception: Consistently deliver an excellent and professional front of house (FOH) experience to all visitors, guests, and employees in the office. Act as the central point of contact for all reception activities and FOH operations Register, meet, and greet visitors / guests and provide refreshments. Answer all incoming calls to the London main line including taking messages and redirection of calls. Management of all meeting rooms including booking the rooms and clearing up after the meetings. Ensuring all crockery is put into the dishwasher throughout the day. Assist in the coordination of meetings when necessary. Support office colleagues with organising office events including breakfasts / lunches of which a limited number may be in evenings Accept, distribute, and prepare mail and delivery of packages, including liaising with couriers. Wealth Management Team Support the wealth management team with diary and travel management, expense preparation and errands. Support the wealth management team team with filing, preparation of PowerPoint presentations and other admin tasks. Office Management: Support the office manager to order, maintain and dispatch office supplies including snacks / milk / drinks for the office, and refilling printers etc. Support the office manager with office admin tasks, e.g., health and safety matters and maintenance for the office. Support the office manager with any other ad hoc projects / requests, such as dealing with expense preparation, going to the post-office, dealing with ad-hoc errands when required. Support the office manager with ad-hoc / limited travel arrangements, diary support, filing and other admin tasks. Essential Skills & Experience: Customer orientated with a passion for high-level service, highly professional and service orientated. Flexible, approachable, adept at working under pressure and demonstrates a 'can do' attitude. Clear and professional telephone manner and overall communication skills. Good general office admin skills/experience and experience with MS Office, MS Outlook and PowerPoint. Self-motivated with the ability to multi-task and effectively prioritize tasks. Ability to work on own with minimal need for supervision and enjoys working collaboratively with others in a team to achieve results. Proactive and able to problem solve. If you would like to apply for this position then please submit a copy of your CV to Josie at Artemis Recruitment.
May 19, 2024
Full time
We are working alongside an exceptional wealth management firm in Epsom, Surrey looking to recruit a Front of House Receptionist for their office. Reporting to the office manager as sole receptionist, your duties will include meeting and greeting, answering of calls, overseeing meeting rooms. In addition, you will be the team assistant for the investment team as well as supporting the office manager to aid the smooth running of this busy office. Key Responsibilities: Reception: Consistently deliver an excellent and professional front of house (FOH) experience to all visitors, guests, and employees in the office. Act as the central point of contact for all reception activities and FOH operations Register, meet, and greet visitors / guests and provide refreshments. Answer all incoming calls to the London main line including taking messages and redirection of calls. Management of all meeting rooms including booking the rooms and clearing up after the meetings. Ensuring all crockery is put into the dishwasher throughout the day. Assist in the coordination of meetings when necessary. Support office colleagues with organising office events including breakfasts / lunches of which a limited number may be in evenings Accept, distribute, and prepare mail and delivery of packages, including liaising with couriers. Wealth Management Team Support the wealth management team with diary and travel management, expense preparation and errands. Support the wealth management team team with filing, preparation of PowerPoint presentations and other admin tasks. Office Management: Support the office manager to order, maintain and dispatch office supplies including snacks / milk / drinks for the office, and refilling printers etc. Support the office manager with office admin tasks, e.g., health and safety matters and maintenance for the office. Support the office manager with any other ad hoc projects / requests, such as dealing with expense preparation, going to the post-office, dealing with ad-hoc errands when required. Support the office manager with ad-hoc / limited travel arrangements, diary support, filing and other admin tasks. Essential Skills & Experience: Customer orientated with a passion for high-level service, highly professional and service orientated. Flexible, approachable, adept at working under pressure and demonstrates a 'can do' attitude. Clear and professional telephone manner and overall communication skills. Good general office admin skills/experience and experience with MS Office, MS Outlook and PowerPoint. Self-motivated with the ability to multi-task and effectively prioritize tasks. Ability to work on own with minimal need for supervision and enjoys working collaboratively with others in a team to achieve results. Proactive and able to problem solve. If you would like to apply for this position then please submit a copy of your CV to Josie at Artemis Recruitment.