? Job Title: Contract & Project Administrator ? Location: Hove Remuneration: £24,000 - £26,000 per year Contract Details: Permanent, Full Time Working Pattern: Monday to Friday ? Our client is seeking a dedicated Contract Administrator to join their dynamic team and contribute to effective project delivery. As a Contract Administrator, you will work closely with Contract Managers and support them in various administrative tasks. If you have a keen eye for detail, excellent organisational skills, and a positive attitude, we would love to hear from you! Responsibilities: Liaise with clients and ensure timely updates of job costings, preparing financial applications. Allocate all relevant supporting documents (invoices, shift reports, client emails, etc.) accurately to projects for financial application purposes. Assist the Finance Manager in the submission of documents for financial approvals. Conduct accurate financial reporting on projects within the required timeframes. Utilise software including Sage accountancy package, MS Office, and client bespoke systems to efficiently perform duties. Provide general administration support as and when required, contributing to improving systems and processes. About You: ? You will possess the following essential criteria: Proficient user of IT including Excel, Sage, or other accountancy packages and database software. Ability to work accurately and methodically. Prior experience in a busy office environment. Professional approach to work, with a positive attitude. Strong communication skills. Exceptional problem-solving and decision-making abilities. Ability to work collaboratively as part of a team and support colleagues in achieving goals. ? We offer a vibrant and inclusive working environment where you'll have the opportunity to grow both personally and professionally. Join our client's team and make an impact in a forward-thinking organisation! Apply now to seize this incredible opportunity. Please submit your updated CV, highlighting your relevant experience, to We can't wait to hear from you! Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Full time
? Job Title: Contract & Project Administrator ? Location: Hove Remuneration: £24,000 - £26,000 per year Contract Details: Permanent, Full Time Working Pattern: Monday to Friday ? Our client is seeking a dedicated Contract Administrator to join their dynamic team and contribute to effective project delivery. As a Contract Administrator, you will work closely with Contract Managers and support them in various administrative tasks. If you have a keen eye for detail, excellent organisational skills, and a positive attitude, we would love to hear from you! Responsibilities: Liaise with clients and ensure timely updates of job costings, preparing financial applications. Allocate all relevant supporting documents (invoices, shift reports, client emails, etc.) accurately to projects for financial application purposes. Assist the Finance Manager in the submission of documents for financial approvals. Conduct accurate financial reporting on projects within the required timeframes. Utilise software including Sage accountancy package, MS Office, and client bespoke systems to efficiently perform duties. Provide general administration support as and when required, contributing to improving systems and processes. About You: ? You will possess the following essential criteria: Proficient user of IT including Excel, Sage, or other accountancy packages and database software. Ability to work accurately and methodically. Prior experience in a busy office environment. Professional approach to work, with a positive attitude. Strong communication skills. Exceptional problem-solving and decision-making abilities. Ability to work collaboratively as part of a team and support colleagues in achieving goals. ? We offer a vibrant and inclusive working environment where you'll have the opportunity to grow both personally and professionally. Join our client's team and make an impact in a forward-thinking organisation! Apply now to seize this incredible opportunity. Please submit your updated CV, highlighting your relevant experience, to We can't wait to hear from you! Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Xeinadin Group - Top 20 Accountancy Firm - UK & Ireland Role: Payroll Administrator Location: Grimsby Join Our Team: Payroll Administrator Opportunity Are you ready to dive into a rewarding career opportunity? Look no further than Xeinadin Group - a leading accountancy firm revolutionising the industry across the UK & Ireland! Who Are We? Xeinadin Group was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It is our people who help drive our business forward, and we offer them future-focused career opportunities whilst supporting the individual specialisms. Our regional offices of over 1800 colleagues operate in collaboration across the Group, combining collective expertise to maximise our people's potential. As part of one Xeinadin, our colleagues can draw on expertise and support from across our UK, Ireland and central teams, as well as benefitting from being a part of their local communities. About the Role: Join us as a Payroll Administrator where you will play a crucial role in our payroll team, responsible for processing end-to-end payrolls and ensuring accuracy and efficiency at every step. Key Responsibilities: Collaborate with clients to ensure seamless flow and maintenance of employee data, fostering strong relationships and delivering exceptional service. Manage the entire payroll process from start to finish, including RTI filing, pension uploads, and generating reports for payments and third-party entities. Maintain meticulous records and a robust document control system, ensuring accuracy, compliance, and a full audit trail of input. Stay up-to-date with company policies and tax legislation impacting payroll, ensuring adherence and compliance at all times. Prepare month-end journals and reports as needed for posting and audit purposes, contributing to the overall financial health of the organisation. What We're Looking For: Experience in payroll administration, preferably within a practice environment, however we're open to candidates from various industries. Strong computer literacy and numerical skills, with experience using payroll software - familiarity with Sage 50 is a plus. Knowledge of HMRC legislation and Pension Auto Enrolment, coupled with the ability to work effectively with multiple clients and prioritise workload. What We Offer: A dynamic, inclusive work environment where your contributions are valued, and your growth is nurtured. Opportunities to expand your skills and advance your career within a forward-thinking organisation. A supportive community of colleagues, where collaboration and innovation are at the heart of everything we do. Ready to embark on a new adventure with Xeinadin Group? Don't miss out - apply now and become part of our dynamic team!
May 17, 2024
Full time
Xeinadin Group - Top 20 Accountancy Firm - UK & Ireland Role: Payroll Administrator Location: Grimsby Join Our Team: Payroll Administrator Opportunity Are you ready to dive into a rewarding career opportunity? Look no further than Xeinadin Group - a leading accountancy firm revolutionising the industry across the UK & Ireland! Who Are We? Xeinadin Group was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It is our people who help drive our business forward, and we offer them future-focused career opportunities whilst supporting the individual specialisms. Our regional offices of over 1800 colleagues operate in collaboration across the Group, combining collective expertise to maximise our people's potential. As part of one Xeinadin, our colleagues can draw on expertise and support from across our UK, Ireland and central teams, as well as benefitting from being a part of their local communities. About the Role: Join us as a Payroll Administrator where you will play a crucial role in our payroll team, responsible for processing end-to-end payrolls and ensuring accuracy and efficiency at every step. Key Responsibilities: Collaborate with clients to ensure seamless flow and maintenance of employee data, fostering strong relationships and delivering exceptional service. Manage the entire payroll process from start to finish, including RTI filing, pension uploads, and generating reports for payments and third-party entities. Maintain meticulous records and a robust document control system, ensuring accuracy, compliance, and a full audit trail of input. Stay up-to-date with company policies and tax legislation impacting payroll, ensuring adherence and compliance at all times. Prepare month-end journals and reports as needed for posting and audit purposes, contributing to the overall financial health of the organisation. What We're Looking For: Experience in payroll administration, preferably within a practice environment, however we're open to candidates from various industries. Strong computer literacy and numerical skills, with experience using payroll software - familiarity with Sage 50 is a plus. Knowledge of HMRC legislation and Pension Auto Enrolment, coupled with the ability to work effectively with multiple clients and prioritise workload. What We Offer: A dynamic, inclusive work environment where your contributions are valued, and your growth is nurtured. Opportunities to expand your skills and advance your career within a forward-thinking organisation. A supportive community of colleagues, where collaboration and innovation are at the heart of everything we do. Ready to embark on a new adventure with Xeinadin Group? Don't miss out - apply now and become part of our dynamic team!
Are you a native/fluent Italian speaker with a passion for food? Our client are a small, family run Italian food wholesaler based in the heart of Southeast London, specialising in the import and distribution of high end Italian food and drink. We are looking for a Purchasing Coordinator who is a native or fluent Italian speaker. The role involves managing purchase orders, liaising with suppliers in Italy, and coordinating with transport companies to ensure timely delivery of goods. The successful candidate will also handle reporting and resolving any issues related to goods damaged in transit. Day to Day of the role: Send orders to suppliers, primarily in Italy, and monitor them to ensure timely delivery. Liaise with suppliers and transport companies to track shipments. Enter Purchase Orders and Invoices into Sage accounting software. Forward Shipping Instructions to transport companies. Verify receipt of items and address discrepancies by contacting suppliers. Resolve shipment errors with suppliers and transport companies. Maintain the supplier database, purchase records, and related documentation. Monitor stock levels to ensure inventory is maintained at appropriate levels. Liaise with warehouse staff to manage stock and inventory effectively. Handle customer orders, invoicing, and other sales-related tasks as needed. Required Skills & Qualifications: Experience with order processing and stock management. Proficiency in using Sage or similar accounting software. Strong organisational skills and attention to detail. Excellent communication skills for liaising with suppliers, transport companies, and customers. Ability to resolve discrepancies and shipment errors effectively. Capable of multitasking and managing various tasks simultaneously. Experience in maintaining databases and purchase records. This role is 100% office based, Monday to Friday from 07.00am - 15.00pm If you are a native or fluent Italian speaker with some purchasing administration experience then don't delay apply today.
May 17, 2024
Full time
Are you a native/fluent Italian speaker with a passion for food? Our client are a small, family run Italian food wholesaler based in the heart of Southeast London, specialising in the import and distribution of high end Italian food and drink. We are looking for a Purchasing Coordinator who is a native or fluent Italian speaker. The role involves managing purchase orders, liaising with suppliers in Italy, and coordinating with transport companies to ensure timely delivery of goods. The successful candidate will also handle reporting and resolving any issues related to goods damaged in transit. Day to Day of the role: Send orders to suppliers, primarily in Italy, and monitor them to ensure timely delivery. Liaise with suppliers and transport companies to track shipments. Enter Purchase Orders and Invoices into Sage accounting software. Forward Shipping Instructions to transport companies. Verify receipt of items and address discrepancies by contacting suppliers. Resolve shipment errors with suppliers and transport companies. Maintain the supplier database, purchase records, and related documentation. Monitor stock levels to ensure inventory is maintained at appropriate levels. Liaise with warehouse staff to manage stock and inventory effectively. Handle customer orders, invoicing, and other sales-related tasks as needed. Required Skills & Qualifications: Experience with order processing and stock management. Proficiency in using Sage or similar accounting software. Strong organisational skills and attention to detail. Excellent communication skills for liaising with suppliers, transport companies, and customers. Ability to resolve discrepancies and shipment errors effectively. Capable of multitasking and managing various tasks simultaneously. Experience in maintaining databases and purchase records. This role is 100% office based, Monday to Friday from 07.00am - 15.00pm If you are a native or fluent Italian speaker with some purchasing administration experience then don't delay apply today.
Overview: As a Finance Administrator, you'll play a pivotal role in providing comprehensive administrative support to the Credit Control department. Your responsibilities will span various tasks including credit control, managing credit queries, cash chasing, invoice processing, reception duties, and hospitality for visitors. Responsibilities: Manage customer documentation, including credit account status checks and sending works instructions to the factory and confirmations to customers via email. Handle photocopying, emailing, and filing of works instructions to the factory. Verify and process transport invoices. Prepare monthly scrap invoices. Print manuals as needed. Coordinate stationery requisitions. Assist with overflow telephone calls during peak times when the Receptionist is occupied. Support the Credit Controller/Secretary during busy periods. Cover and assist the Credit Controller in processing orders, conducting credit checks, preparing invoices, and maintaining stoppage of goods and Debtors List. This includes cash chasing and credit note preparation. Provide reception coverage during holidays, absences, and lunch breaks. Tasks include invoice preparation, CMR chasing, and general administrative duties. Perform any other duties as required by the team. Requirements: Previous experience in an accounts office, particularly in credit control, is essential. Strong communication skills, both verbal and written. Proficiency in Outlook, Excel, and preferably Sage 200. Confident in engaging with people, both face to face a
May 17, 2024
Full time
Overview: As a Finance Administrator, you'll play a pivotal role in providing comprehensive administrative support to the Credit Control department. Your responsibilities will span various tasks including credit control, managing credit queries, cash chasing, invoice processing, reception duties, and hospitality for visitors. Responsibilities: Manage customer documentation, including credit account status checks and sending works instructions to the factory and confirmations to customers via email. Handle photocopying, emailing, and filing of works instructions to the factory. Verify and process transport invoices. Prepare monthly scrap invoices. Print manuals as needed. Coordinate stationery requisitions. Assist with overflow telephone calls during peak times when the Receptionist is occupied. Support the Credit Controller/Secretary during busy periods. Cover and assist the Credit Controller in processing orders, conducting credit checks, preparing invoices, and maintaining stoppage of goods and Debtors List. This includes cash chasing and credit note preparation. Provide reception coverage during holidays, absences, and lunch breaks. Tasks include invoice preparation, CMR chasing, and general administrative duties. Perform any other duties as required by the team. Requirements: Previous experience in an accounts office, particularly in credit control, is essential. Strong communication skills, both verbal and written. Proficiency in Outlook, Excel, and preferably Sage 200. Confident in engaging with people, both face to face a
My client based in the Stourport-on-Severn area is looking to recruit a full-time Finance Administrator on a permanent basis to support the Credit Control Administrator The main responsibilities of the role include - Support the Credit control and Finance department with general admin - Compiling documents for customer orders - Checking invoices - Ordering stationery - Cover Reception when required - Be the first point of contact for incoming calls - Reconcile any discrepancies As a suitable candidate you will offer the following - previous admin experience within a manufacturing environment would be preferred - Good IT skills especially MS Office especially Excel - Ideally have experience of SAGE 200 - Excellent communication skills with an ability to get on with people at all levels - Be accurate and take care with your work - an ability to work to deadlines - Be happy to support across other departments as and when required - Be comfortable to work through an agency for payroll purposes during the initial contract period Because of its location your own transport is essential The position is Mon-Fri, 37.5 hours per week with an early finish on Fridays Keywords Finance Assistant, Accounts Assistant, Admin, Administrator, PO's, invoice, payroll
May 17, 2024
Full time
My client based in the Stourport-on-Severn area is looking to recruit a full-time Finance Administrator on a permanent basis to support the Credit Control Administrator The main responsibilities of the role include - Support the Credit control and Finance department with general admin - Compiling documents for customer orders - Checking invoices - Ordering stationery - Cover Reception when required - Be the first point of contact for incoming calls - Reconcile any discrepancies As a suitable candidate you will offer the following - previous admin experience within a manufacturing environment would be preferred - Good IT skills especially MS Office especially Excel - Ideally have experience of SAGE 200 - Excellent communication skills with an ability to get on with people at all levels - Be accurate and take care with your work - an ability to work to deadlines - Be happy to support across other departments as and when required - Be comfortable to work through an agency for payroll purposes during the initial contract period Because of its location your own transport is essential The position is Mon-Fri, 37.5 hours per week with an early finish on Fridays Keywords Finance Assistant, Accounts Assistant, Admin, Administrator, PO's, invoice, payroll
Pertemps Dudley West Brom Perms
Stourport-on-severn, Worcestershire
We are recruiting for an an administrator to work in the finance team of a manufacturing company based in Stourport on Severn. The role will be based in the credit control department. The main duties will be: Compilation of customer documentation involving checking of credit account status and emailing of works instructions to the factory and confirmations to customer. Photocopying of works instructions to the factory, emailing and filing of same. Checking of transport invoices. Preparation of monthly scrap invoices. Printing of manuals. Requisition of stationery. Hospitality - tea/coffee (and occasional food prep when Credit Controller is unavailable). Taking of overflow telephone calls when Receptionist is engaged. Assisting Credit Controller/Secretary during busy periods. Cover for and assisting Credit Controller, processing orders, credit checks, prepping terms invoices when required and maintenance of stoppage of goods and Debtors List, chasing of cash, preparation of credit notes. Reception coverage during holidays, absence and daily lunchbreak. This includes preparation of invoices, chasing of CMR's and general admin. Any other duties as required. The successful candidate will have the following skills: Experience in an Accounts office dealing with credit control Excellent communication skills Competent in Outlook, Excel and Sage (preferably Sage 200) Confident with people, face to face and on the telephone High degree of numeracy Can do attitude Team player In return the company will provide full product training and support, 25 days holiday plus stats, pension scheme and the opportunity to work in a forward-thinking business.
May 17, 2024
Full time
We are recruiting for an an administrator to work in the finance team of a manufacturing company based in Stourport on Severn. The role will be based in the credit control department. The main duties will be: Compilation of customer documentation involving checking of credit account status and emailing of works instructions to the factory and confirmations to customer. Photocopying of works instructions to the factory, emailing and filing of same. Checking of transport invoices. Preparation of monthly scrap invoices. Printing of manuals. Requisition of stationery. Hospitality - tea/coffee (and occasional food prep when Credit Controller is unavailable). Taking of overflow telephone calls when Receptionist is engaged. Assisting Credit Controller/Secretary during busy periods. Cover for and assisting Credit Controller, processing orders, credit checks, prepping terms invoices when required and maintenance of stoppage of goods and Debtors List, chasing of cash, preparation of credit notes. Reception coverage during holidays, absence and daily lunchbreak. This includes preparation of invoices, chasing of CMR's and general admin. Any other duties as required. The successful candidate will have the following skills: Experience in an Accounts office dealing with credit control Excellent communication skills Competent in Outlook, Excel and Sage (preferably Sage 200) Confident with people, face to face and on the telephone High degree of numeracy Can do attitude Team player In return the company will provide full product training and support, 25 days holiday plus stats, pension scheme and the opportunity to work in a forward-thinking business.
Your new company As a Business Support Administrator, you will play a critical role in ensuring the smooth functioning of our organisation. You'll be responsible for providing administrative support to various departments, managing office operations, and assisting with day-to-day tasks. The ideal candidate should be highly organised, detail-oriented, and capable of multitasking effectively. As a Business Support Administrator , you will play a critical role in ensuring the smooth functioning of our organisation. You'll be responsible for providing administrative support to various departments, managing office operations, and assisting with day-to-day tasks. The ideal candidate should be highly organised, detail-oriented, and capable of multitasking effectively. Your new role Responsibilities Office Management: Handle phone calls, take messages, and direct enquiries to the appropriate departments. Maintain office supplies, equipment, and facilities. Coordinate office maintenance and repairs. Data Management: Keep company data updated and organised. Assist in maintaining databases, records, and files. Prepare and manage reports as needed. Client Interaction: Communicate with clients via phone, email, and in-person. Educate clients about our products and services. Build and maintain positive relationships with clients. Financial Support: Assist with invoicing, billing, and tracking expenses. Collaborate with the finance team on financial matters. Travel Arrangements: Make travel arrangements for employees. Coordinate travel logistics. Document Preparation: Edit, print, and bind documents. Prepare presentations and reports. Technical Support: Help employees with minor technical issues. Troubleshoot basic IT problems. General Administrative Tasks: Answer enquiries from employees and customers. Follow up on business communications. Assist with ordering and billing processes. What you'll need to succeed Qualifications: Education : A minimum of a high school diploma or equivalent. Additional certifications or relevant coursework is a plus. Experience : Prior experience in an administrative role is preferred. Skills : Excellent communication skills (both written and verbal). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organisational abilities. Attention to detail. Ability to prioritise tasks and work independently. Confidentiality and professionalism. What you'll get in return £25,500-£26,500 Hybrid working On-site parking Generous holiday What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
May 16, 2024
Full time
Your new company As a Business Support Administrator, you will play a critical role in ensuring the smooth functioning of our organisation. You'll be responsible for providing administrative support to various departments, managing office operations, and assisting with day-to-day tasks. The ideal candidate should be highly organised, detail-oriented, and capable of multitasking effectively. As a Business Support Administrator , you will play a critical role in ensuring the smooth functioning of our organisation. You'll be responsible for providing administrative support to various departments, managing office operations, and assisting with day-to-day tasks. The ideal candidate should be highly organised, detail-oriented, and capable of multitasking effectively. Your new role Responsibilities Office Management: Handle phone calls, take messages, and direct enquiries to the appropriate departments. Maintain office supplies, equipment, and facilities. Coordinate office maintenance and repairs. Data Management: Keep company data updated and organised. Assist in maintaining databases, records, and files. Prepare and manage reports as needed. Client Interaction: Communicate with clients via phone, email, and in-person. Educate clients about our products and services. Build and maintain positive relationships with clients. Financial Support: Assist with invoicing, billing, and tracking expenses. Collaborate with the finance team on financial matters. Travel Arrangements: Make travel arrangements for employees. Coordinate travel logistics. Document Preparation: Edit, print, and bind documents. Prepare presentations and reports. Technical Support: Help employees with minor technical issues. Troubleshoot basic IT problems. General Administrative Tasks: Answer enquiries from employees and customers. Follow up on business communications. Assist with ordering and billing processes. What you'll need to succeed Qualifications: Education : A minimum of a high school diploma or equivalent. Additional certifications or relevant coursework is a plus. Experience : Prior experience in an administrative role is preferred. Skills : Excellent communication skills (both written and verbal). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organisational abilities. Attention to detail. Ability to prioritise tasks and work independently. Confidentiality and professionalism. What you'll get in return £25,500-£26,500 Hybrid working On-site parking Generous holiday What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Your new company We are seeking a highly organised and detail-oriented Administrator to join our team. As an Administrator, you will play a crucial role in ensuring the smooth operation of our office and supporting various departments. The ideal candidate should have excellent communication skills, be proficient in office software, and be able to handle multiple tasks efficiently. Your new role Answer phone calls, take messages, and direct enquiries.Maintain office supplies and equipment.Coordinate office maintenance and repairs.Update and maintain company records, databases, and files.Prepare reports and documents.Schedule meetings, appointments, and events.Coordinate travel arrangementsCommunicate with clients and vendors.Assist with client enquiries and requests.Assist with invoicing, billing, and expense tracking.Collaborate with the finance team.Handle incoming and outgoing mail.Organise and maintain office spaces.Assist with ordering supplies.Support other team members as needed. What you'll need to succeed Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent organisational and time-management abilities. Strong attention to detail. Professionalism and confidentiality. Effective communication skills. What you'll get in return 12-month temporary contract £12.00 - £15.00 per hour On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
May 16, 2024
Seasonal
Your new company We are seeking a highly organised and detail-oriented Administrator to join our team. As an Administrator, you will play a crucial role in ensuring the smooth operation of our office and supporting various departments. The ideal candidate should have excellent communication skills, be proficient in office software, and be able to handle multiple tasks efficiently. Your new role Answer phone calls, take messages, and direct enquiries.Maintain office supplies and equipment.Coordinate office maintenance and repairs.Update and maintain company records, databases, and files.Prepare reports and documents.Schedule meetings, appointments, and events.Coordinate travel arrangementsCommunicate with clients and vendors.Assist with client enquiries and requests.Assist with invoicing, billing, and expense tracking.Collaborate with the finance team.Handle incoming and outgoing mail.Organise and maintain office spaces.Assist with ordering supplies.Support other team members as needed. What you'll need to succeed Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent organisational and time-management abilities. Strong attention to detail. Professionalism and confidentiality. Effective communication skills. What you'll get in return 12-month temporary contract £12.00 - £15.00 per hour On-site parking What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Administrator Bookkeeper This is a new role, and recognising the growth of the Charity they now require an experienced Administrator/Bookkeeper to join the organisation. Position: Charity Administrator/Bookkeeper Location: Milton Keynes/Hybrid Contract: Permanent Hours: Full-time, 37.5 hours per week (part-time or job share considered) Salary: £25,000 to £28,000 per annum Benefits: 36 days holiday per annum including Public Holidays and employer-matched pension contribution up to 5% Closing date: 24th May 2024 - the role may be closed earlier if the right candidate is found. About the role: The successful applicant will be able to make a real difference in a small but highly effective charity. The Charity Administrator will be responsible for the day-to-day provision of professional, effective, and efficient administrative support to the Charity, including financial support to the Treasurer. They will possess a wide range of skills and be confident and competent enough to play a key role within a small and committed team, quite frequently as first-line contact to the Charity, supporting the operational team and the Board of Trustees across a broad range of activities. Key responsibilities will include: Be responsible for the smooth running of the Charity s administration Undertake bookkeeping and other financial tasks for the Treasurer Manage enquiries by telephone, email, and post as well as in person, responding to queries directly or relaying accurate and timely messages, as appropriate Support the Chair with the preparation of documents and presentations, undertake research etc. Attend Board of Trustees meetings (normally one evening per month) and take the minutes Ensure all charitable donations are recorded accurately and thank you letters and receipts sent promptly Engage with visitors, staff, volunteers and service users in an appropriate and personable manner Manage enquiries from potential volunteers and organise training sessions Set up meetings, book meeting rooms and coordinate events as requested Ensure contact databases are kept up to date, referring any data protection queries to the Service Manager or the Data Protection Officer Maintain document management systems (mainly electronic) Manage office supplies, obtain quotes and place orders for a variety of items and deal with a range of suppliers Understand, adhere to, and actively implement all the Charity s policies, procedures, and services at all times Be aware of safeguarding risks to vulnerable adults and ensure the TBSMK safeguarding policy is always followed About you: The role calls for a calm and flexible person because no two days will be the same. The ideal candidate will have experience working as an administrator (including financial administration) in a busy office. They will have no qualms about working with vulnerable people with multiple challenges, and they will have the ability to work with sensitive information whilst maintaining confidentiality. They will be proficient at bookkeeping for a small to medium-sized business with experience of working with a financial system. Experience of working with Xero is desirable but not essential. Knowledge of charity accounting is highly desirable. Good analytical skills and attention to detail are essential. To perform well in this role, you ll need: Communication: The Administrator will need excellent communication and people skills, including empathy with the Charity s service users. Effective communication with other stakeholders will be essential. Financial: The administrator will have evidenced bookkeeping skills which will include working experience in accounting systems (ideally Xero) and excellent MS Excel skills. Writing and editing: The administrator will assist with the drafting of reports, newsletters, board papers etc. and must therefore have an excellent standard of written English and attention to the appearance and detail of documents. Time management: The administrator must deal with many different tasks and competing priorities. The ability to manage their time and organise their workload effectively will be critical. Problem-solving: The administrator must be confident, competent, practical, and proactive. They must be unflappable and able to work using their initiative. Technology: The administrator will need strong IT skills and be competent in the use of Microsoft Office, (Word, Excel, PowerPoint) and ideally also Google Docs, Mailchimp and using a database such as Salesforce or Beacon and creating database reports would be welcomed. The successful candidate will be required to undergo an Enhanced DBS check and hold a valid driving licence and access to a car. About the organisation: The organisation is a small Milton Keynes based charity which provides a temporary home and extensive person-centric support to single people experiencing homelessness, with the aim of providing a sustainable, long-term solution. Originally based on a double-decker bus (hence the name), the charity now has a unique nine bedroom facility in Stantonbury, Milton Keynes and three move-on houses elsewhere in the city, providing a further twelve rooms. The level of ongoing support offered to guests is delivering long-term success and preventing the well-known revolving door of homelessness . The employer welcomes and encourages applications from people of all backgrounds. They do not discriminate based on disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status, or other categories protected by law. You may also have experience in areas such as Finance Administrator, Charity Administrator, Accounts Payable, Finance Assistant, Financial Assistant, Charity Admin, Accounts Administrator, Fundraising Administrator, Senior Finance Administrator, Bookkeeper, Administration Coordinator, Admin, Administrator, Administration etc. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
May 16, 2024
Full time
Administrator Bookkeeper This is a new role, and recognising the growth of the Charity they now require an experienced Administrator/Bookkeeper to join the organisation. Position: Charity Administrator/Bookkeeper Location: Milton Keynes/Hybrid Contract: Permanent Hours: Full-time, 37.5 hours per week (part-time or job share considered) Salary: £25,000 to £28,000 per annum Benefits: 36 days holiday per annum including Public Holidays and employer-matched pension contribution up to 5% Closing date: 24th May 2024 - the role may be closed earlier if the right candidate is found. About the role: The successful applicant will be able to make a real difference in a small but highly effective charity. The Charity Administrator will be responsible for the day-to-day provision of professional, effective, and efficient administrative support to the Charity, including financial support to the Treasurer. They will possess a wide range of skills and be confident and competent enough to play a key role within a small and committed team, quite frequently as first-line contact to the Charity, supporting the operational team and the Board of Trustees across a broad range of activities. Key responsibilities will include: Be responsible for the smooth running of the Charity s administration Undertake bookkeeping and other financial tasks for the Treasurer Manage enquiries by telephone, email, and post as well as in person, responding to queries directly or relaying accurate and timely messages, as appropriate Support the Chair with the preparation of documents and presentations, undertake research etc. Attend Board of Trustees meetings (normally one evening per month) and take the minutes Ensure all charitable donations are recorded accurately and thank you letters and receipts sent promptly Engage with visitors, staff, volunteers and service users in an appropriate and personable manner Manage enquiries from potential volunteers and organise training sessions Set up meetings, book meeting rooms and coordinate events as requested Ensure contact databases are kept up to date, referring any data protection queries to the Service Manager or the Data Protection Officer Maintain document management systems (mainly electronic) Manage office supplies, obtain quotes and place orders for a variety of items and deal with a range of suppliers Understand, adhere to, and actively implement all the Charity s policies, procedures, and services at all times Be aware of safeguarding risks to vulnerable adults and ensure the TBSMK safeguarding policy is always followed About you: The role calls for a calm and flexible person because no two days will be the same. The ideal candidate will have experience working as an administrator (including financial administration) in a busy office. They will have no qualms about working with vulnerable people with multiple challenges, and they will have the ability to work with sensitive information whilst maintaining confidentiality. They will be proficient at bookkeeping for a small to medium-sized business with experience of working with a financial system. Experience of working with Xero is desirable but not essential. Knowledge of charity accounting is highly desirable. Good analytical skills and attention to detail are essential. To perform well in this role, you ll need: Communication: The Administrator will need excellent communication and people skills, including empathy with the Charity s service users. Effective communication with other stakeholders will be essential. Financial: The administrator will have evidenced bookkeeping skills which will include working experience in accounting systems (ideally Xero) and excellent MS Excel skills. Writing and editing: The administrator will assist with the drafting of reports, newsletters, board papers etc. and must therefore have an excellent standard of written English and attention to the appearance and detail of documents. Time management: The administrator must deal with many different tasks and competing priorities. The ability to manage their time and organise their workload effectively will be critical. Problem-solving: The administrator must be confident, competent, practical, and proactive. They must be unflappable and able to work using their initiative. Technology: The administrator will need strong IT skills and be competent in the use of Microsoft Office, (Word, Excel, PowerPoint) and ideally also Google Docs, Mailchimp and using a database such as Salesforce or Beacon and creating database reports would be welcomed. The successful candidate will be required to undergo an Enhanced DBS check and hold a valid driving licence and access to a car. About the organisation: The organisation is a small Milton Keynes based charity which provides a temporary home and extensive person-centric support to single people experiencing homelessness, with the aim of providing a sustainable, long-term solution. Originally based on a double-decker bus (hence the name), the charity now has a unique nine bedroom facility in Stantonbury, Milton Keynes and three move-on houses elsewhere in the city, providing a further twelve rooms. The level of ongoing support offered to guests is delivering long-term success and preventing the well-known revolving door of homelessness . The employer welcomes and encourages applications from people of all backgrounds. They do not discriminate based on disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status, or other categories protected by law. You may also have experience in areas such as Finance Administrator, Charity Administrator, Accounts Payable, Finance Assistant, Financial Assistant, Charity Admin, Accounts Administrator, Fundraising Administrator, Senior Finance Administrator, Bookkeeper, Administration Coordinator, Admin, Administrator, Administration etc. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Salary up to £30k DOE Plymouth Office Based Our client, one of the South West's leading firms of Independent Financial Planners is seeking a Financial Support Administrator to join their team based in Plymouth. Their experienced team are united by a shared belief in the value of simplicity, transparency, and openness and has an exciting opportunity for a like-minded individual to join their team. Your responsibilities as a Financial Support Administrator: Assisting with the reconciliation of Commission and Fee Statements Maintaining and reconciling Excel cashbooks Sage bookkeeping Accurately updating and maintaining information on back-office systems, including policy valuation data Responsible for property/office-related issues Skills, Qualifications and Experience of the Financial Support Administrator Experience of working in a similar role in Financial Services Highly effective time management and organisational skills Excellent communication and interpersonal skills (verbal and written) Excellent IT skills and familiarity with Microsoft Office Good literacy and numeracy skills Your benefits: Competitive salary DOE Company Pension Scheme 21 days holiday plus bank holidays, rising by 1 day per year for each year of service up to a max of 25 days Option to buy or sell 5 days holiday per year Friendly and supportive working environment Note on Sponsorship: We regret to inform that at this time, we are unable to offer sponsorship for work authorisation for this role. Therefore, candidates must possess valid authorisation to work in the UK without requiring visa sponsorship. ? Recruitment Consultant: Joanne Howell Ref: 10412
May 16, 2024
Full time
Salary up to £30k DOE Plymouth Office Based Our client, one of the South West's leading firms of Independent Financial Planners is seeking a Financial Support Administrator to join their team based in Plymouth. Their experienced team are united by a shared belief in the value of simplicity, transparency, and openness and has an exciting opportunity for a like-minded individual to join their team. Your responsibilities as a Financial Support Administrator: Assisting with the reconciliation of Commission and Fee Statements Maintaining and reconciling Excel cashbooks Sage bookkeeping Accurately updating and maintaining information on back-office systems, including policy valuation data Responsible for property/office-related issues Skills, Qualifications and Experience of the Financial Support Administrator Experience of working in a similar role in Financial Services Highly effective time management and organisational skills Excellent communication and interpersonal skills (verbal and written) Excellent IT skills and familiarity with Microsoft Office Good literacy and numeracy skills Your benefits: Competitive salary DOE Company Pension Scheme 21 days holiday plus bank holidays, rising by 1 day per year for each year of service up to a max of 25 days Option to buy or sell 5 days holiday per year Friendly and supportive working environment Note on Sponsorship: We regret to inform that at this time, we are unable to offer sponsorship for work authorisation for this role. Therefore, candidates must possess valid authorisation to work in the UK without requiring visa sponsorship. ? Recruitment Consultant: Joanne Howell Ref: 10412
An Administrator with previous experience within accounts is required to join a Stourport based company in a varied position. In a unique role, you will be working alongside the Credit Controller and Receptionist, supporting with accounts-based duties as well as general administrative duties and working in the reception area. In this role as Administrator, you will be - Assisting with credit control, eg placing accounts on stop, preparing aged debtor reports Completing credit checks and checking credit account statuses Preparing and cross-checking invoices Chasing outstanding payments and highlighting credit queries Preparing credit notes Handling the overflow incoming calls from the reception area Providing face-to-face cover for Reception area during busy periods Greeting visitors and guests onto site Ordering stationery and monitoring stock levels Ideally for this Administrator role you will have - Prior accounts/finance/credit control experience Confidence working in a face-to-face environment greeting visitors Experience using Outlook, Excel and Sage Excellent numeracy skills On offer for this Administrator role - Full time office-based working hours Hours of Monday - Friday 7:30am - 4:00pm with an 1pm finish on Friday Starting salary of £26-28,000p/a Health plan & training schemes If you are interested in this Administrator role, please Apply today. If you require any more information, contact Connections. ASC Connections Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. We are committed to equal opportunity and diversity.
May 15, 2024
Full time
An Administrator with previous experience within accounts is required to join a Stourport based company in a varied position. In a unique role, you will be working alongside the Credit Controller and Receptionist, supporting with accounts-based duties as well as general administrative duties and working in the reception area. In this role as Administrator, you will be - Assisting with credit control, eg placing accounts on stop, preparing aged debtor reports Completing credit checks and checking credit account statuses Preparing and cross-checking invoices Chasing outstanding payments and highlighting credit queries Preparing credit notes Handling the overflow incoming calls from the reception area Providing face-to-face cover for Reception area during busy periods Greeting visitors and guests onto site Ordering stationery and monitoring stock levels Ideally for this Administrator role you will have - Prior accounts/finance/credit control experience Confidence working in a face-to-face environment greeting visitors Experience using Outlook, Excel and Sage Excellent numeracy skills On offer for this Administrator role - Full time office-based working hours Hours of Monday - Friday 7:30am - 4:00pm with an 1pm finish on Friday Starting salary of £26-28,000p/a Health plan & training schemes If you are interested in this Administrator role, please Apply today. If you require any more information, contact Connections. ASC Connections Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. We are committed to equal opportunity and diversity.
Jo Holdsworth Recruitment are currently working with a highly successful company in Leeds City Centre. The company are committed to providing a welcoming, flexible and supportive workplace. Whether you are just starting out in your career, are returning to work after a break or are a working parent - they want to hear from you! My client has provided conveyancing services to over 1 million customers since they opened our doors over 20 years ago. On average, they help arrange one in every four remortgages and are consistently placed as one of the top providers. They are a profitable global company and are market-leaders within their sector with an excellent service reputation with our customers. Working with a team of welcoming and hard-working individuals, they have a positive company culture and outstanding training that will help you grow and develop with them. They are family friendly and have a strong focus on making sure a healthy work/life balance is possible for everyone, with hybrid working patterns and flexible working opportunities on offer. They also have an excellent, transparent progression pathway for those who want to progress their career with them. They have a large IT team, Finance and HR functions, and Management Teams; all accessible to internal candidates who might fancy a change. Working in newly refurbished, modern offices close to local transport links, this is a permanent role with the option to work full time, part time or reduced hours. As well as working within immaculate offices, some other benefits include: Excellent package including competitive salary, Life Assurance, matched Pension Scheme, Salary Sacrifice Scheme, Private Health Insurance (for all roles where this applies) Family Friendly - hybrid working available, part time/flexible hours, no unsociable hours. We recognise the need to work around that school run! Holidays 33 days annual leave (includes Bank holidays), which increases to 34 days after 5 years' service, increasing 1 day additionally every 5 years, with the option to purchase more days annually (eligibility criteria applies) An extra day off to take on your birthday! Smart casual dress code (all week, not just Fridays!) Significant career progression opportunities with a large in-house training function Highly innovative company with a strong focus on technology An active charity and social events calendar They are currently recruiting for a Customer Service Administrator to join them, this is the perfect opportunity for someone with office-based experience looking for a new challenge OR someone starting their career! Some of the responsibilities include: Speaking with clients, borrowers and other external parties over the phone Working towards monthly completion targets whilst providing an outstanding service Identifying and taking ownership of any problems that arise whilst communicating these with your team leader Managing inbound and outbound correspondence including telephone calls, faxes and emails whilst working towards agreed service standards Updating internal systems accurately and efficiently Inputting information onto the internal systems Experience needed: Outstanding communication and customer service skills The ability to work towards tight deadlines and targets whilst working under pressure The ability to work well within a high-pressured environment Excellent attention to detail, organisation and accuracy skills The ability to work well as a team as well as using your own initiative Previous administrative, customer service and conveyancing experience is desirable but not essential Our client welcomes applicants from a variety of employment/academic backgrounds and who may be at very different stages of their careers. Those who may have taken a break from work to raise children or travel the world, those who have or have not worked in the legal sector, those who have worked in fast paced customer service environments such as baristas, bar staff, retail and those who have never thought that a legal career would be open to them. They value life skills enormously; life experience gives you the ability to understand our customer's needs. You don't need a legal background to work with them, they can provide you with the technical guidance, you just need to bring any customer service and administration skills. As a valued team member, being able to work using your own initiative will assist you in organising and structuring your day, however with a comprehensive training programme and support from your peers, trainers, mentors and managers, you will have everything you need. You'll join the team, working to achieve monthly targets by actioning incoming correspondence, responding to incoming messages and requesting information from mortgage lenders. This is where your experience in working with deadlines, data input and attention to detail will come in handy. Excellent communication skills and a strong desire to do a good job is a must. Their key to sustained long term success is in the diversity of the people they hire and they are committed to ensuring employees are respected, supported and rewarded for their hard work. Due to the amount of response we receive, unfortunately we are not able to give feedback to individuals, if you have not heard back within 5 days please assume that you have not been successful for the role you have applied for. By applying to this advertisement, you are hereby giving consent for Jo Holdsworth Recruitment to hold your details for a 30 day period and contact you via any method of contact you have listed on your application.
May 15, 2024
Full time
Jo Holdsworth Recruitment are currently working with a highly successful company in Leeds City Centre. The company are committed to providing a welcoming, flexible and supportive workplace. Whether you are just starting out in your career, are returning to work after a break or are a working parent - they want to hear from you! My client has provided conveyancing services to over 1 million customers since they opened our doors over 20 years ago. On average, they help arrange one in every four remortgages and are consistently placed as one of the top providers. They are a profitable global company and are market-leaders within their sector with an excellent service reputation with our customers. Working with a team of welcoming and hard-working individuals, they have a positive company culture and outstanding training that will help you grow and develop with them. They are family friendly and have a strong focus on making sure a healthy work/life balance is possible for everyone, with hybrid working patterns and flexible working opportunities on offer. They also have an excellent, transparent progression pathway for those who want to progress their career with them. They have a large IT team, Finance and HR functions, and Management Teams; all accessible to internal candidates who might fancy a change. Working in newly refurbished, modern offices close to local transport links, this is a permanent role with the option to work full time, part time or reduced hours. As well as working within immaculate offices, some other benefits include: Excellent package including competitive salary, Life Assurance, matched Pension Scheme, Salary Sacrifice Scheme, Private Health Insurance (for all roles where this applies) Family Friendly - hybrid working available, part time/flexible hours, no unsociable hours. We recognise the need to work around that school run! Holidays 33 days annual leave (includes Bank holidays), which increases to 34 days after 5 years' service, increasing 1 day additionally every 5 years, with the option to purchase more days annually (eligibility criteria applies) An extra day off to take on your birthday! Smart casual dress code (all week, not just Fridays!) Significant career progression opportunities with a large in-house training function Highly innovative company with a strong focus on technology An active charity and social events calendar They are currently recruiting for a Customer Service Administrator to join them, this is the perfect opportunity for someone with office-based experience looking for a new challenge OR someone starting their career! Some of the responsibilities include: Speaking with clients, borrowers and other external parties over the phone Working towards monthly completion targets whilst providing an outstanding service Identifying and taking ownership of any problems that arise whilst communicating these with your team leader Managing inbound and outbound correspondence including telephone calls, faxes and emails whilst working towards agreed service standards Updating internal systems accurately and efficiently Inputting information onto the internal systems Experience needed: Outstanding communication and customer service skills The ability to work towards tight deadlines and targets whilst working under pressure The ability to work well within a high-pressured environment Excellent attention to detail, organisation and accuracy skills The ability to work well as a team as well as using your own initiative Previous administrative, customer service and conveyancing experience is desirable but not essential Our client welcomes applicants from a variety of employment/academic backgrounds and who may be at very different stages of their careers. Those who may have taken a break from work to raise children or travel the world, those who have or have not worked in the legal sector, those who have worked in fast paced customer service environments such as baristas, bar staff, retail and those who have never thought that a legal career would be open to them. They value life skills enormously; life experience gives you the ability to understand our customer's needs. You don't need a legal background to work with them, they can provide you with the technical guidance, you just need to bring any customer service and administration skills. As a valued team member, being able to work using your own initiative will assist you in organising and structuring your day, however with a comprehensive training programme and support from your peers, trainers, mentors and managers, you will have everything you need. You'll join the team, working to achieve monthly targets by actioning incoming correspondence, responding to incoming messages and requesting information from mortgage lenders. This is where your experience in working with deadlines, data input and attention to detail will come in handy. Excellent communication skills and a strong desire to do a good job is a must. Their key to sustained long term success is in the diversity of the people they hire and they are committed to ensuring employees are respected, supported and rewarded for their hard work. Due to the amount of response we receive, unfortunately we are not able to give feedback to individuals, if you have not heard back within 5 days please assume that you have not been successful for the role you have applied for. By applying to this advertisement, you are hereby giving consent for Jo Holdsworth Recruitment to hold your details for a 30 day period and contact you via any method of contact you have listed on your application.
Jo Holdsworth Recruitment are currently working with a highly successful company in Leeds City Centre. The company are committed to providing a welcoming, flexible and supportive workplace. Whether you are just starting out in your career, are returning to work after a break or are a working parent - they want to hear from you! My client has provided conveyancing services to over 1 million customers since they opened our doors over 20 years ago. On average, they help arrange one in every four re-mortgages and are consistently placed as one of the top providers. They are a profitable global company and are market-leaders within their sector with an excellent service reputation with our customers. Working with a team of welcoming and hard-working individuals, they have a positive company culture and outstanding training that will help you grow and develop with them. They are family friendly and have a strong focus on making sure a healthy work/life balance is possible for everyone, with hybrid working patterns and flexible working opportunities on offer. They also have an excellent, transparent progression pathway for those who want to progress their career with them. They have a large IT team, Finance and HR functions, and Management Teams; all accessible to internal candidates who might fancy a change. Working in newly refurbished, modern offices close to local transport links, this is a permanent role with the option to work full time, part time or reduced hours. As well as working within immaculate offices, some other benefits include: Excellent package including competitive salary, Life Assurance, matched Pension Scheme, Salary Sacrifice Scheme, Private Health Insurance (for all roles where this applies) Family Friendly - hybrid working available, part time/flexible hours, no unsociable hours. We recognise the need to work around that school run! Holidays 33 days annual leave (includes Bank holidays), which increases to 34 days after 5 years' service, increasing 1 day additionally every 5 years, with the option to purchase more days annually (eligibility criteria applies) An extra day off to take on your birthday! Smart casual dress code (all week, not just Fridays!) Significant career progression opportunities with a large in-house training function Highly innovative company with a strong focus on technology An active charity and social events calendar They are currently recruiting for a Customer Service Administrator to join them, this is the perfect opportunity for someone with office-based experience looking for a new challenge OR someone starting their career! Some of the responsibilities include: Speaking with clients, borrowers and other external parties over the phone Working towards monthly completion targets whilst providing an outstanding service Identifying and taking ownership of any problems that arise whilst communicating these with your team leader Managing inbound and outbound correspondence including telephone calls, faxes and emails whilst working towards agreed service standards Updating internal systems accurately and efficiently Inputting information onto the internal systems Experience needed: Outstanding communication and customer service skills The ability to work towards tight deadlines and targets whilst working under pressure The ability to work well within a high-pressured environment Excellent attention to detail, organisation and accuracy skills The ability to work well as a team as well as using your own initiative Previous administrative, customer service and conveyancing experience is desirable but not essential Our client welcomes applicants from a variety of employment/academic backgrounds and who may be at very different stages of their careers. Those who may have taken a break from work to raise children or travel the world, those who have or have not worked in the legal sector, those who have worked in fast paced customer service environments such as baristas, bar staff, retail and those who have never thought that a legal career would be open to them. They value life skills enormously; life experience gives you the ability to understand our customer's needs. You don't need a legal background to work with them, they can provide you with the technical guidance, you just need to bring any customer service and administration skills. As a valued team member, being able to work using your own initiative will assist you in organising and structuring your day, however with a comprehensive training programme and support from your peers, trainers, mentors and managers, you will have everything you need. You'll join the team, working to achieve monthly targets by actioning incoming correspondence, responding to incoming messages and requesting information from mortgage lenders. This is where your experience in working with deadlines, data input and attention to detail will come in handy. Excellent communication skills and a strong desire to do a good job is a must. Their key to sustained long term success is in the diversity of the people they hire and they are committed to ensuring employees are respected, supported and rewarded for their hard work. Due to the amount of response we receive, unfortunately we are not able to give feedback to individuals, if you have not heard back within 5 days please assume that you have not been successful for the role you have applied for. By applying to this advertisement, you are hereby giving consent for Jo Holdsworth Recruitment to hold your details for a 30 day period and contact you via any method of contact you have listed on your application. (Jo Holdsworth Recruitment - Recruitment Agency)
May 15, 2024
Full time
Jo Holdsworth Recruitment are currently working with a highly successful company in Leeds City Centre. The company are committed to providing a welcoming, flexible and supportive workplace. Whether you are just starting out in your career, are returning to work after a break or are a working parent - they want to hear from you! My client has provided conveyancing services to over 1 million customers since they opened our doors over 20 years ago. On average, they help arrange one in every four re-mortgages and are consistently placed as one of the top providers. They are a profitable global company and are market-leaders within their sector with an excellent service reputation with our customers. Working with a team of welcoming and hard-working individuals, they have a positive company culture and outstanding training that will help you grow and develop with them. They are family friendly and have a strong focus on making sure a healthy work/life balance is possible for everyone, with hybrid working patterns and flexible working opportunities on offer. They also have an excellent, transparent progression pathway for those who want to progress their career with them. They have a large IT team, Finance and HR functions, and Management Teams; all accessible to internal candidates who might fancy a change. Working in newly refurbished, modern offices close to local transport links, this is a permanent role with the option to work full time, part time or reduced hours. As well as working within immaculate offices, some other benefits include: Excellent package including competitive salary, Life Assurance, matched Pension Scheme, Salary Sacrifice Scheme, Private Health Insurance (for all roles where this applies) Family Friendly - hybrid working available, part time/flexible hours, no unsociable hours. We recognise the need to work around that school run! Holidays 33 days annual leave (includes Bank holidays), which increases to 34 days after 5 years' service, increasing 1 day additionally every 5 years, with the option to purchase more days annually (eligibility criteria applies) An extra day off to take on your birthday! Smart casual dress code (all week, not just Fridays!) Significant career progression opportunities with a large in-house training function Highly innovative company with a strong focus on technology An active charity and social events calendar They are currently recruiting for a Customer Service Administrator to join them, this is the perfect opportunity for someone with office-based experience looking for a new challenge OR someone starting their career! Some of the responsibilities include: Speaking with clients, borrowers and other external parties over the phone Working towards monthly completion targets whilst providing an outstanding service Identifying and taking ownership of any problems that arise whilst communicating these with your team leader Managing inbound and outbound correspondence including telephone calls, faxes and emails whilst working towards agreed service standards Updating internal systems accurately and efficiently Inputting information onto the internal systems Experience needed: Outstanding communication and customer service skills The ability to work towards tight deadlines and targets whilst working under pressure The ability to work well within a high-pressured environment Excellent attention to detail, organisation and accuracy skills The ability to work well as a team as well as using your own initiative Previous administrative, customer service and conveyancing experience is desirable but not essential Our client welcomes applicants from a variety of employment/academic backgrounds and who may be at very different stages of their careers. Those who may have taken a break from work to raise children or travel the world, those who have or have not worked in the legal sector, those who have worked in fast paced customer service environments such as baristas, bar staff, retail and those who have never thought that a legal career would be open to them. They value life skills enormously; life experience gives you the ability to understand our customer's needs. You don't need a legal background to work with them, they can provide you with the technical guidance, you just need to bring any customer service and administration skills. As a valued team member, being able to work using your own initiative will assist you in organising and structuring your day, however with a comprehensive training programme and support from your peers, trainers, mentors and managers, you will have everything you need. You'll join the team, working to achieve monthly targets by actioning incoming correspondence, responding to incoming messages and requesting information from mortgage lenders. This is where your experience in working with deadlines, data input and attention to detail will come in handy. Excellent communication skills and a strong desire to do a good job is a must. Their key to sustained long term success is in the diversity of the people they hire and they are committed to ensuring employees are respected, supported and rewarded for their hard work. Due to the amount of response we receive, unfortunately we are not able to give feedback to individuals, if you have not heard back within 5 days please assume that you have not been successful for the role you have applied for. By applying to this advertisement, you are hereby giving consent for Jo Holdsworth Recruitment to hold your details for a 30 day period and contact you via any method of contact you have listed on your application. (Jo Holdsworth Recruitment - Recruitment Agency)
Job Title : Customer Service Advisor Location : Wrexham Salary: £23,750 Job Type: Full-time, part-time, evening & weekend shifts available About Us: Are you a smiley person who loves chatting and would thrive in an environment where your contributions are recognised, rewarded and truly valued? If so, we have an exciting career opportunity for you to explore here at Moneypenny. People are the heart of our business and many of our team members have been with us for years. For over a decade, we've been voted one of the 'Best Companies to Work For' in the UK, and have worked hard to create a comfortable, eco-friendly and inclusive environment where our people feel happy, and most importantly, at home. What we do: We're the leaders in outsourced calls, live chat and more, delivering brilliant conversations on behalf of businesses of all sizes. Fast-forward two decades and what started as a single, dedicated PA (who's still with us today) looking after calls for a handful of local clients, is now a 1000-strong team working across continents from our state-of-the-art UK headquarters in Wrexham, and our US office in Atlanta. The Role: You'll begin your 3-week training journey, where you'll learn how to use our bespoke, in-house call management system. You'll be shown how to handle a variety of calls and enquiries across the range of sectors we support - including Property, Legal, Healthcare & Finance - and for our Bespoke Customer Teams clients. You will be an important point of contact for our clients' callers, answering queries and handling their calls, and accurately relaying messages within our system. What you'll need: Although we welcome call taking experience, it's not required! What you will need is a resilient yet compassionate nature to effectively deal with high volume and sometimes challenging calls. Providing phone support on behalf of a variety of clients across a diverse range of industries will mean that no two days are the same! You'll also require: A confident telephone manner with good interpersonal skills The ability to use your empathetic listening skills to deliver excellent customer service over the phone Great multi-tasking skills in a fast-paced environment Excellent problem-solving skills Good computer and data entry skills Work for a company as amazing as you: "I have built such amazing friendships with my clients over the years. They have always made me feel like a true part of their own team." "Working within a team here is so much fun! We have monthly team lunches and there are always amazing prizes to be won for team days out." What's included: As a Moneypenny PA working at our award-winning headquarters in Wrexham, you'll enjoy welcoming, spacious, state-of-the-art offices, plus communal spaces including a treehouse - we like to do things differently around here! You'll also benefit from: Permanent contract Starting salary of £23,750, rising to £24,250 after 6 months in the role 26 days annual leave, plus bank holidays Mental health support (through our Employee Assistant Programme) with access to an on-site mental health counsellor Access to our wellbeing room to help enhance your physical and mental wellbeing Access to a 24/7 doctor line Comprehensive training and where desired, long-term career progression across the business Subsidised meals Free on-site gym access And did we mention our epic parties? We know how to celebrate in style! You'll work 39.5 hours per week, on a rotating shift pattern which will include working one Saturday or Sunday out of every 4 weeks. Each week you'll work set 8-hour days, between the hours of 8:30am and 7:30pm. Please note that these rotas are subject to occasional change, although plenty of notice will be given. Please click on the APPLY button to be redirected to apply for this role on our site. Candidates with the relevant experience or job titles of; PA, Personal Assistant, EA to Associate, PA to Associate, Customer Service Assistant, Customer Service, Switchboard Handler, Office Assistant, Business Administrator, Admin Assistant, Administrator, Executive Assistant, Business Assistant, Secretary, Call Handler, will also be considered for this role.
May 15, 2024
Full time
Job Title : Customer Service Advisor Location : Wrexham Salary: £23,750 Job Type: Full-time, part-time, evening & weekend shifts available About Us: Are you a smiley person who loves chatting and would thrive in an environment where your contributions are recognised, rewarded and truly valued? If so, we have an exciting career opportunity for you to explore here at Moneypenny. People are the heart of our business and many of our team members have been with us for years. For over a decade, we've been voted one of the 'Best Companies to Work For' in the UK, and have worked hard to create a comfortable, eco-friendly and inclusive environment where our people feel happy, and most importantly, at home. What we do: We're the leaders in outsourced calls, live chat and more, delivering brilliant conversations on behalf of businesses of all sizes. Fast-forward two decades and what started as a single, dedicated PA (who's still with us today) looking after calls for a handful of local clients, is now a 1000-strong team working across continents from our state-of-the-art UK headquarters in Wrexham, and our US office in Atlanta. The Role: You'll begin your 3-week training journey, where you'll learn how to use our bespoke, in-house call management system. You'll be shown how to handle a variety of calls and enquiries across the range of sectors we support - including Property, Legal, Healthcare & Finance - and for our Bespoke Customer Teams clients. You will be an important point of contact for our clients' callers, answering queries and handling their calls, and accurately relaying messages within our system. What you'll need: Although we welcome call taking experience, it's not required! What you will need is a resilient yet compassionate nature to effectively deal with high volume and sometimes challenging calls. Providing phone support on behalf of a variety of clients across a diverse range of industries will mean that no two days are the same! You'll also require: A confident telephone manner with good interpersonal skills The ability to use your empathetic listening skills to deliver excellent customer service over the phone Great multi-tasking skills in a fast-paced environment Excellent problem-solving skills Good computer and data entry skills Work for a company as amazing as you: "I have built such amazing friendships with my clients over the years. They have always made me feel like a true part of their own team." "Working within a team here is so much fun! We have monthly team lunches and there are always amazing prizes to be won for team days out." What's included: As a Moneypenny PA working at our award-winning headquarters in Wrexham, you'll enjoy welcoming, spacious, state-of-the-art offices, plus communal spaces including a treehouse - we like to do things differently around here! You'll also benefit from: Permanent contract Starting salary of £23,750, rising to £24,250 after 6 months in the role 26 days annual leave, plus bank holidays Mental health support (through our Employee Assistant Programme) with access to an on-site mental health counsellor Access to our wellbeing room to help enhance your physical and mental wellbeing Access to a 24/7 doctor line Comprehensive training and where desired, long-term career progression across the business Subsidised meals Free on-site gym access And did we mention our epic parties? We know how to celebrate in style! You'll work 39.5 hours per week, on a rotating shift pattern which will include working one Saturday or Sunday out of every 4 weeks. Each week you'll work set 8-hour days, between the hours of 8:30am and 7:30pm. Please note that these rotas are subject to occasional change, although plenty of notice will be given. Please click on the APPLY button to be redirected to apply for this role on our site. Candidates with the relevant experience or job titles of; PA, Personal Assistant, EA to Associate, PA to Associate, Customer Service Assistant, Customer Service, Switchboard Handler, Office Assistant, Business Administrator, Admin Assistant, Administrator, Executive Assistant, Business Assistant, Secretary, Call Handler, will also be considered for this role.
We have an opening for an award winning architecture and design company looking for an experienced Receptionist and Team Assistant who work on amazing projects across the design spectrum. Key duties: Greet visitors and guests, projecting a professional, friendly and welcoming image. Answer telephone, filter calls, take messages, send emails to staff when they have missed a call Manage meeting rooms - processing all requests, administer meeting room diary and organise catering as appropriate Ensure meetings rooms are ready for guests throughout the day, tidying up after meetings as necessary Set up conference calls / requested technology for meetings as required. Ensure Front of House and office are always tidy Distribute all incoming post/parcels and manage all outgoing post/parcels and couriers as necessary Book taxis, transport, accommodation and be involved in all other travel administration (e.g. visas) Assist with obtaining quotes for office contracts e.g. stationery, water, kitchen supplies Manage stationery supplies Manage weekly staff treats, and associated budgets Assist with the organisation of office events Work with the Finance Team and manage Petty Cash process Work closely with the Studio Manager to ensure a smooth-running office for both staff and guests. This is a great role in a vibrant creative environment where no 2 days are the same. It's incredibly varied with lots of scope for the right person. You will need a tenacious 'can do attitude with strong communication and organisational skills with previous experience in a similar role in the creative industries. Think this is the role for you? Send in your CV by clicking on apply now.
May 14, 2024
Full time
We have an opening for an award winning architecture and design company looking for an experienced Receptionist and Team Assistant who work on amazing projects across the design spectrum. Key duties: Greet visitors and guests, projecting a professional, friendly and welcoming image. Answer telephone, filter calls, take messages, send emails to staff when they have missed a call Manage meeting rooms - processing all requests, administer meeting room diary and organise catering as appropriate Ensure meetings rooms are ready for guests throughout the day, tidying up after meetings as necessary Set up conference calls / requested technology for meetings as required. Ensure Front of House and office are always tidy Distribute all incoming post/parcels and manage all outgoing post/parcels and couriers as necessary Book taxis, transport, accommodation and be involved in all other travel administration (e.g. visas) Assist with obtaining quotes for office contracts e.g. stationery, water, kitchen supplies Manage stationery supplies Manage weekly staff treats, and associated budgets Assist with the organisation of office events Work with the Finance Team and manage Petty Cash process Work closely with the Studio Manager to ensure a smooth-running office for both staff and guests. This is a great role in a vibrant creative environment where no 2 days are the same. It's incredibly varied with lots of scope for the right person. You will need a tenacious 'can do attitude with strong communication and organisational skills with previous experience in a similar role in the creative industries. Think this is the role for you? Send in your CV by clicking on apply now.
Coordinator and Administrator We are hiring for a Ukraine Response Unit Coordinator and Administrator The charity is an international movement, an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and meet human needs in his name without discrimination. Position: VAC0090 Ukraine Response Unit Coordinator and Administrator Hours: Full-time, 35 hours per week (flexible working available after probation period) Location: London Salary: £35k (plus travel to work allowance up to £3,700 per annum) Contract: Permanent Benefits: Contributory pension scheme; generous travel to work allowance. 25 days annual leave plus 8 bank holidays per annum. 50% café discount Closing Date: 19th May 2024 About the Role In brief, this role involves: Coordination and administrative support to the Europe wide Ukraine response The responsibilities will include: Finance and project administration (project database management). Logistic support Coordination and networking Internal and external communication. About You The successful candidate will have: Professional degree in project management and project finance. At least two years' experience in a similar position. Demonstrable ability to think strategically and highlight areas of future concern and risk. Good computer literacy skills with proficiency in use of office software packages and spreadsheets. Excellent analytical, planning, and organizational skills. Excellent project management skills, with keen attention to detail Excellent communication skills Cultural sensitivity Teamwork Fluent in English (speaking/reading/writing) You must be in sympathy with the aims and objectives of the organisation. If you are a humanitarian at heart, motivated to work for and with the leader of a global Christian church and charity, we are keen to hear from you. If you feel you have the necessary experience and would like to join the team, apply today! You will be redirected to the charity's website where you will need to complete their online application process, please note CVs will not be accepted. Other roles you may have experience with could include Admin, Administrator, Administration, Project Manager, Finance Manager, Coordinator, Project Coordinator. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
May 14, 2024
Full time
Coordinator and Administrator We are hiring for a Ukraine Response Unit Coordinator and Administrator The charity is an international movement, an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and meet human needs in his name without discrimination. Position: VAC0090 Ukraine Response Unit Coordinator and Administrator Hours: Full-time, 35 hours per week (flexible working available after probation period) Location: London Salary: £35k (plus travel to work allowance up to £3,700 per annum) Contract: Permanent Benefits: Contributory pension scheme; generous travel to work allowance. 25 days annual leave plus 8 bank holidays per annum. 50% café discount Closing Date: 19th May 2024 About the Role In brief, this role involves: Coordination and administrative support to the Europe wide Ukraine response The responsibilities will include: Finance and project administration (project database management). Logistic support Coordination and networking Internal and external communication. About You The successful candidate will have: Professional degree in project management and project finance. At least two years' experience in a similar position. Demonstrable ability to think strategically and highlight areas of future concern and risk. Good computer literacy skills with proficiency in use of office software packages and spreadsheets. Excellent analytical, planning, and organizational skills. Excellent project management skills, with keen attention to detail Excellent communication skills Cultural sensitivity Teamwork Fluent in English (speaking/reading/writing) You must be in sympathy with the aims and objectives of the organisation. If you are a humanitarian at heart, motivated to work for and with the leader of a global Christian church and charity, we are keen to hear from you. If you feel you have the necessary experience and would like to join the team, apply today! You will be redirected to the charity's website where you will need to complete their online application process, please note CVs will not be accepted. Other roles you may have experience with could include Admin, Administrator, Administration, Project Manager, Finance Manager, Coordinator, Project Coordinator. PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.
Our client is seeking a part-time finance office administrator to assist with the day-to-day running of the office function. The role involves managing bank reconciliations, processing invoices and staff expenses, addressing supplier queries, handling Gift Aid processing, and maintaining the charity's member database. Client Details Our client is a highly reputable and respected charity based in Portsmouth. Highly accessible offices via car and public transport. Due to a stage of process improvement, they need more help! Description As the Finance Office Administrator, you will be responsible for: Bank reconciliations on Sage Invoice processing Staff expenses Dealing with supplier queries Processing Gift Aid Maintaining the database of charity members Attend meetings Minute taking Profile In order to be considered for the Finance Office Administrator role, you must: Have previously worked in a similar role and be able to demonstrate this Be immediately available Have used Sage accounting software Be able to commute to the Portsmouth office Be able to work 22.5 hours over the course of the week Have excellent telephone manner Be forward thinking Job Offer The chance to work for a charity in Portsmouth as a Finance & Office Administrato
May 14, 2024
Full time
Our client is seeking a part-time finance office administrator to assist with the day-to-day running of the office function. The role involves managing bank reconciliations, processing invoices and staff expenses, addressing supplier queries, handling Gift Aid processing, and maintaining the charity's member database. Client Details Our client is a highly reputable and respected charity based in Portsmouth. Highly accessible offices via car and public transport. Due to a stage of process improvement, they need more help! Description As the Finance Office Administrator, you will be responsible for: Bank reconciliations on Sage Invoice processing Staff expenses Dealing with supplier queries Processing Gift Aid Maintaining the database of charity members Attend meetings Minute taking Profile In order to be considered for the Finance Office Administrator role, you must: Have previously worked in a similar role and be able to demonstrate this Be immediately available Have used Sage accounting software Be able to commute to the Portsmouth office Be able to work 22.5 hours over the course of the week Have excellent telephone manner Be forward thinking Job Offer The chance to work for a charity in Portsmouth as a Finance & Office Administrato
The Veterinary Defence Society
Knutsford, Cheshire
The Veterinary Defence Society are offering a great opportunity to join our Claims and Membership Operational Team on Fixed Term Contract as an Operational Administrator. The role is working Monday to Wednesday, on a Fixed Term Contract, starting ASAP for 12 months.You would report into the Operations Manager and act as the first point of contact for VDS members seeking Claims Advice, or support during the lifecycle of a claim, new business enquiries, mid-term adjustments, renewals and support on any policy related activity.This is a great opportunity to gain experience learning about financial services, customer service (including communicating professionally with veterinary surgeons, veterinary nurses and practices). You will also be interacting and learning from our other departments such as Finance, IT, our veterinary Claims team and the Underwriting group. What are we offering? A competitive salary Great working team environment 10% Non-Contributory Company Pension Private Medical Insurance Simplyhealth Cashplan Life Insurance 30 days holiday plus bank holidays Cycle to Work Scheme Purchase additional holidays Employee Assistance Programme Benefits portal with health and finance wellbeing advice, retail discounts, gym discounts and much more Parking space (if working in the office) And finally, a great place to have a fulfilling and stimulating career. Key Responsibilities: Creating and maintaining cases on key IT systems, to follow the latest credit control process, and to use a variety of sources, including Sales ledger, Tableau, and Sage to minimise levels of outstanding debt, whilst remaining sensitive to any difficulties faced by VDS members in paying their premium Identifying, reporting, and where appropriate taking action to improve or change processes which restrict the team's ability to deliver the best possible service to members Delivering the best possible service to veterinary Large Employer Groups by providing clear invoicing, personnel information, and response to queries in a timely manner Identifying, reporting, and where appropriate taking action to mitigate any risks to the Operations team, or the VDS as a whole Liaising with our accounts department in relation to claims payments Sharing knowledge of key tasks and activities with other members of the Operations and Change team to support a flexible resourcing model Demonstrating willingness to take on any task required to deliver the best possible service to members Ensuring that all complaints and positive feedback received from members are recorded promptly and accurately, with appropriate actions taken, in order that VDS can fulfil its obligations of reporting such events to the regulatory authorities Contributing to the successful delivery of VDS internal projects by participating in requirements gathering, testing, training, and implementation activities Collating post, e-mails and faxes with paper and electronic files and ensuring correspondence is scanned on to the appropriate member record using the Society's IT network Maintaining the department's filing system by ensuring that all relevant correspondence is filed appropriately Requirements: You will: Possess excellent organisation skills and a good attention to detail Have solid, well-developed IT skills Have an ability to remain calm under pressure and be a good team player Be able to communicate effectively with a wide variety of people within and external to the Society Be a dependable, honest and fun work colleague If you hold the above criteria, this could be the opportunity for you! At The Veterinary Defence Society and VDS Training, we are committed to equality and diversity. We ensure that job standards are relevant to the successful undertaking of the job. We do not indirectly disadvantage any persons on the grounds of gender, age, disability, race, ethnic origin, religious belief, sexual orientation, any other protected characteristic, or social status.As part the recruitment process, The Veterinary Defence Society and VDS- Training collects and processes personal data relating to applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.This role is subject to a satisfactory DBS. No external agencies please. REF-
May 14, 2024
Full time
The Veterinary Defence Society are offering a great opportunity to join our Claims and Membership Operational Team on Fixed Term Contract as an Operational Administrator. The role is working Monday to Wednesday, on a Fixed Term Contract, starting ASAP for 12 months.You would report into the Operations Manager and act as the first point of contact for VDS members seeking Claims Advice, or support during the lifecycle of a claim, new business enquiries, mid-term adjustments, renewals and support on any policy related activity.This is a great opportunity to gain experience learning about financial services, customer service (including communicating professionally with veterinary surgeons, veterinary nurses and practices). You will also be interacting and learning from our other departments such as Finance, IT, our veterinary Claims team and the Underwriting group. What are we offering? A competitive salary Great working team environment 10% Non-Contributory Company Pension Private Medical Insurance Simplyhealth Cashplan Life Insurance 30 days holiday plus bank holidays Cycle to Work Scheme Purchase additional holidays Employee Assistance Programme Benefits portal with health and finance wellbeing advice, retail discounts, gym discounts and much more Parking space (if working in the office) And finally, a great place to have a fulfilling and stimulating career. Key Responsibilities: Creating and maintaining cases on key IT systems, to follow the latest credit control process, and to use a variety of sources, including Sales ledger, Tableau, and Sage to minimise levels of outstanding debt, whilst remaining sensitive to any difficulties faced by VDS members in paying their premium Identifying, reporting, and where appropriate taking action to improve or change processes which restrict the team's ability to deliver the best possible service to members Delivering the best possible service to veterinary Large Employer Groups by providing clear invoicing, personnel information, and response to queries in a timely manner Identifying, reporting, and where appropriate taking action to mitigate any risks to the Operations team, or the VDS as a whole Liaising with our accounts department in relation to claims payments Sharing knowledge of key tasks and activities with other members of the Operations and Change team to support a flexible resourcing model Demonstrating willingness to take on any task required to deliver the best possible service to members Ensuring that all complaints and positive feedback received from members are recorded promptly and accurately, with appropriate actions taken, in order that VDS can fulfil its obligations of reporting such events to the regulatory authorities Contributing to the successful delivery of VDS internal projects by participating in requirements gathering, testing, training, and implementation activities Collating post, e-mails and faxes with paper and electronic files and ensuring correspondence is scanned on to the appropriate member record using the Society's IT network Maintaining the department's filing system by ensuring that all relevant correspondence is filed appropriately Requirements: You will: Possess excellent organisation skills and a good attention to detail Have solid, well-developed IT skills Have an ability to remain calm under pressure and be a good team player Be able to communicate effectively with a wide variety of people within and external to the Society Be a dependable, honest and fun work colleague If you hold the above criteria, this could be the opportunity for you! At The Veterinary Defence Society and VDS Training, we are committed to equality and diversity. We ensure that job standards are relevant to the successful undertaking of the job. We do not indirectly disadvantage any persons on the grounds of gender, age, disability, race, ethnic origin, religious belief, sexual orientation, any other protected characteristic, or social status.As part the recruitment process, The Veterinary Defence Society and VDS- Training collects and processes personal data relating to applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.This role is subject to a satisfactory DBS. No external agencies please. REF-
The post holder will be responsible for running the administration department as the senior person in a job share role with the current Administrator. The successful applicant will have experience of managing an office environment, with strong customer focus and good organisational and communication skills. The ability to work independently, use initiative, and meet deadlines is also essential. Competence in the use of IT systems including MS Office (Outlook/Excel/Word), MS Teams, and accounting software is required (Sage 50 use is desirable) to carry out a confidential and efficient service in the area of finance and payroll in addition to general office administration. They will also provide a courteous and efficient service as the first point of contact for clients, whether by phone, email, or in person for meetings and enquiries, and liaise with colleagues to provide a high level of customer service. A degree of flexibility from the successful candidate to offer additional hours to cover planned annual leave and sickness would be desirable. Hours: 08:00 - 16:00 hrs Monday, Tuesday, Wednesday (core hours 09:00 - 15:00; hours may be negotiated if required) Pro-rata holiday entitlement of 20 days plus Public and Bank Holidays is offered along with auto enrolment in a pension scheme for qualifying employees. Closing date for applications is 10th May 2024.
May 14, 2024
Full time
The post holder will be responsible for running the administration department as the senior person in a job share role with the current Administrator. The successful applicant will have experience of managing an office environment, with strong customer focus and good organisational and communication skills. The ability to work independently, use initiative, and meet deadlines is also essential. Competence in the use of IT systems including MS Office (Outlook/Excel/Word), MS Teams, and accounting software is required (Sage 50 use is desirable) to carry out a confidential and efficient service in the area of finance and payroll in addition to general office administration. They will also provide a courteous and efficient service as the first point of contact for clients, whether by phone, email, or in person for meetings and enquiries, and liaise with colleagues to provide a high level of customer service. A degree of flexibility from the successful candidate to offer additional hours to cover planned annual leave and sickness would be desirable. Hours: 08:00 - 16:00 hrs Monday, Tuesday, Wednesday (core hours 09:00 - 15:00; hours may be negotiated if required) Pro-rata holiday entitlement of 20 days plus Public and Bank Holidays is offered along with auto enrolment in a pension scheme for qualifying employees. Closing date for applications is 10th May 2024.
Sales Office Administrator Willand / Uffculme EX15 (Tiverton area) Full time Monday - Friday 08.00 - 17.30 Pay rate: depending on experience. Acorn by Synergie is seeking a skilled Sales Office Administrator for their manufacturing Client based in Willand / Uffculme, Devon. This role is primarily sales administration, taking and processing customer orders. However, this is a small multi-tasking team and is quite seasonal so on different days and at different times of year you could be working on a variety of other things. This is a fully office-based role. Order Management Taking all customer orders whether via EDI or direct and inputting them onto SAGE. Ensuring they have the stock with the right shelf life to meet the order. Dispatch. Agreeing and booking in pick-ups and deliveries. Communicating with transport companies regularly for pricing / quotes. Creating necessary export paperwork. Customer Management Setting up new customers on the systems, and getting the Company set up on their systems eg filling in customer set up forms. Giving customers advice and building relationships with them when they order eg telling them if they have not ordered full cases or if they need to order more to get free delivery, introducing them to new products. Chasing customers who have not ordered recently, emailing them offers, finding contacts in new customers. Invoicing and Credit control Checking all new customers on Risk Disk and assessing the risk / credit terms Invoicing all orders ensuring all relevant discounts are applied. Maintaining customer and price files on SAGE Working with finance on credit control; chasing payments and ensuring we do not supply overdue customers. Other Keeping our brand information up to date with external bodies eg brand bank, customers. Helping organise trade shows. General office administration. SKILLS & EXPERIENCE NEEDED You must be an experienced user of SAGE or very similar sales and order processing software. It is highly likely that you have worked in a similar role in a manufacturing business, so you understand the whole stock management / sales operations process. Highly organised in planning and managing work where you are always juggling many balls. Intelligent and with lots of common sense to work things out that you haven't done before. Accurate and detail conscious Proficient excel, word, outlook etc. Someone for whom multi- tasking is 'fun variety' not 'worrying / off putting lack of order' If you are interested, please APPLY NOW or call Judyta - Tiverton branch on or to discuss further. Acorn by Synergie acts as an employment business for the supply of temporary workers.
May 13, 2024
Full time
Sales Office Administrator Willand / Uffculme EX15 (Tiverton area) Full time Monday - Friday 08.00 - 17.30 Pay rate: depending on experience. Acorn by Synergie is seeking a skilled Sales Office Administrator for their manufacturing Client based in Willand / Uffculme, Devon. This role is primarily sales administration, taking and processing customer orders. However, this is a small multi-tasking team and is quite seasonal so on different days and at different times of year you could be working on a variety of other things. This is a fully office-based role. Order Management Taking all customer orders whether via EDI or direct and inputting them onto SAGE. Ensuring they have the stock with the right shelf life to meet the order. Dispatch. Agreeing and booking in pick-ups and deliveries. Communicating with transport companies regularly for pricing / quotes. Creating necessary export paperwork. Customer Management Setting up new customers on the systems, and getting the Company set up on their systems eg filling in customer set up forms. Giving customers advice and building relationships with them when they order eg telling them if they have not ordered full cases or if they need to order more to get free delivery, introducing them to new products. Chasing customers who have not ordered recently, emailing them offers, finding contacts in new customers. Invoicing and Credit control Checking all new customers on Risk Disk and assessing the risk / credit terms Invoicing all orders ensuring all relevant discounts are applied. Maintaining customer and price files on SAGE Working with finance on credit control; chasing payments and ensuring we do not supply overdue customers. Other Keeping our brand information up to date with external bodies eg brand bank, customers. Helping organise trade shows. General office administration. SKILLS & EXPERIENCE NEEDED You must be an experienced user of SAGE or very similar sales and order processing software. It is highly likely that you have worked in a similar role in a manufacturing business, so you understand the whole stock management / sales operations process. Highly organised in planning and managing work where you are always juggling many balls. Intelligent and with lots of common sense to work things out that you haven't done before. Accurate and detail conscious Proficient excel, word, outlook etc. Someone for whom multi- tasking is 'fun variety' not 'worrying / off putting lack of order' If you are interested, please APPLY NOW or call Judyta - Tiverton branch on or to discuss further. Acorn by Synergie acts as an employment business for the supply of temporary workers.