EXECUTIVE ASSISTANT (FRENCH SPEAKING) A global technology company is looking for an French speaking EA to come and support the team for 12 months! EXECUTIVE ASSISTANT ROLE: Providing high-level administrative support to multiple directors, managing their calendars, appointments, and travel arrangements efficiently Acting as a central point of contact, filtering and prioritising incoming communications, including emails, phone calls, and mail, ensuring that urgent matters are addressed promptly and effectively Scheduling, preparing for, and coordinating various meetings, conferences, and events, including agenda preparation, meeting logistics, and material preparation Preparing and editing correspondence, presentations, reports, and other documents as required, ensuring accuracy and adherence to company standards Assisting in coordinating and tracking projects, initiatives, and deadlines, ensuring key milestones are met and progress is communicated to relevant stakeholders Establishing and maintaining positive working relationships with internal and external stakeholders, including clients, partners, and vendors, fostering strong professional relationships Handling sensitive and confidential information with the utmost professionalism, maintaining a high level of discretion at all times Overseeing administrative tasks such as office supply management, vendor coordination, and general office organisation to ensure a productive and well-functioning work environment EXECUTIVE ASSISTANT ESSENTIALS: Must be fluent in French Minimum 5-6 years of Executive Assistant experience Experience managing small to medium projects Experience working in Technology or have a passion for that world EXECUTIVE ASSISTANT BENEFITS: Discretionary bonus Free Breakfast, lunch and dinner catered by Chefs Free 7th floor gym overlooking London Hybrid working with 3 days in the office per week If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
May 14, 2024
Full time
EXECUTIVE ASSISTANT (FRENCH SPEAKING) A global technology company is looking for an French speaking EA to come and support the team for 12 months! EXECUTIVE ASSISTANT ROLE: Providing high-level administrative support to multiple directors, managing their calendars, appointments, and travel arrangements efficiently Acting as a central point of contact, filtering and prioritising incoming communications, including emails, phone calls, and mail, ensuring that urgent matters are addressed promptly and effectively Scheduling, preparing for, and coordinating various meetings, conferences, and events, including agenda preparation, meeting logistics, and material preparation Preparing and editing correspondence, presentations, reports, and other documents as required, ensuring accuracy and adherence to company standards Assisting in coordinating and tracking projects, initiatives, and deadlines, ensuring key milestones are met and progress is communicated to relevant stakeholders Establishing and maintaining positive working relationships with internal and external stakeholders, including clients, partners, and vendors, fostering strong professional relationships Handling sensitive and confidential information with the utmost professionalism, maintaining a high level of discretion at all times Overseeing administrative tasks such as office supply management, vendor coordination, and general office organisation to ensure a productive and well-functioning work environment EXECUTIVE ASSISTANT ESSENTIALS: Must be fluent in French Minimum 5-6 years of Executive Assistant experience Experience managing small to medium projects Experience working in Technology or have a passion for that world EXECUTIVE ASSISTANT BENEFITS: Discretionary bonus Free Breakfast, lunch and dinner catered by Chefs Free 7th floor gym overlooking London Hybrid working with 3 days in the office per week If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
We are currently looking for an up and coming TA to join a Digital Company based in the City. Some Administration and diary management skills are important. This is a hybrid role and will be paying up to 35k. The role - Reception cover - Ad hoc support to Directors and the team as required - Cover for EA/ Project Manager when required - Assist with social media planning - Ensure the smooth running of the office on a day-to-day basis - Monitor supplier accounts and resolve any invoicing issues whilst ensuring timely payment - Be the main point of contact for all UK IT services and equipment
May 12, 2024
Full time
We are currently looking for an up and coming TA to join a Digital Company based in the City. Some Administration and diary management skills are important. This is a hybrid role and will be paying up to 35k. The role - Reception cover - Ad hoc support to Directors and the team as required - Cover for EA/ Project Manager when required - Assist with social media planning - Ensure the smooth running of the office on a day-to-day basis - Monitor supplier accounts and resolve any invoicing issues whilst ensuring timely payment - Be the main point of contact for all UK IT services and equipment
Are you a proactive, French-speaking administrative professional looking to take the next step in your career? Look no further! An innovative IT consultancy, located in the heart of Central London, is seeking a talented Team Assistant to join their dynamic team of forward thinking industry professionals. As a Team Assistant, you will play a pivotal role in ensuring the smooth operation of their London office. Your primary responsibility will be to provide comprehensive administrative support to the Sales Director and Country Manager, while also assisting the wider team with general office tasks: Key Responsibilities: Diary Management: Efficiently manage calendars for the Sales Director and Country Manager, scheduling appointments and meetings as required. Travel Arrangements: Coordinate travel bookings and itineraries for business trips, ensuring smooth logistics for the team. Expense Management: Handle expense reporting and reimbursement processes in a timely and accurate manner. HR Administration: Support basic HR administrative tasks, including maintaining employee records and assisting with onboarding processes. Office Supplies: Manage inventory and order office supplies when required Cross-Cultural Comms: Liaise with Paris based HQ in French, facilitating effective communication across the offices If you're ready to take on a rewarding challenge and become an integral part of a thriving IT consultancy, we want to hear from you! Apply now to take your next step! ANGELA MORTIMER PLC ACT AS A RECRUITMENT BUSINESS FOR THIS ROLE - IF YOU ARE ALREADY REGISTERED WITH ANGELA MORTIMER PLEASE CONTACT YOUR CONSULTANT
May 12, 2024
Full time
Are you a proactive, French-speaking administrative professional looking to take the next step in your career? Look no further! An innovative IT consultancy, located in the heart of Central London, is seeking a talented Team Assistant to join their dynamic team of forward thinking industry professionals. As a Team Assistant, you will play a pivotal role in ensuring the smooth operation of their London office. Your primary responsibility will be to provide comprehensive administrative support to the Sales Director and Country Manager, while also assisting the wider team with general office tasks: Key Responsibilities: Diary Management: Efficiently manage calendars for the Sales Director and Country Manager, scheduling appointments and meetings as required. Travel Arrangements: Coordinate travel bookings and itineraries for business trips, ensuring smooth logistics for the team. Expense Management: Handle expense reporting and reimbursement processes in a timely and accurate manner. HR Administration: Support basic HR administrative tasks, including maintaining employee records and assisting with onboarding processes. Office Supplies: Manage inventory and order office supplies when required Cross-Cultural Comms: Liaise with Paris based HQ in French, facilitating effective communication across the offices If you're ready to take on a rewarding challenge and become an integral part of a thriving IT consultancy, we want to hear from you! Apply now to take your next step! ANGELA MORTIMER PLC ACT AS A RECRUITMENT BUSINESS FOR THIS ROLE - IF YOU ARE ALREADY REGISTERED WITH ANGELA MORTIMER PLEASE CONTACT YOUR CONSULTANT
Our close partner is providing financial services guidance to a number of large institutions around the world, the International Development team works closely with global clients - such as UNICEF, The World Bank and the Gates Foundation - particularly those involved in international development, grant-making and grant-funded programmes. The Assistant Project Coordinator assists the project coordination team with the day-to-day administrative tasks required for the full life cycle of any assignment offered to our clients; from the bid and proposal process, to client take on procedures, assignment planning, through to assisting with the report finalising, database management, supplier invoice processing and ultimately billing the client. The Assistant Project Coordinator is allocated specific clients and works closely with the respective Project Coordinators and Project Managers. The Assistant Project Coordinator is a key part of the contract team and should always be able to assist as and when required. Depending on the individual client/contract, the following tasks may vary. Responsibilities Assist with proposal and tender submission, including preparing project budgets and schedule templates, liaising with prospective staff and ensuring all proposals are submitted within the respective deadlines Ensure that contracts are as per the issued proposals, that all terms agreed are in orgs's best interests and support the Managers/Partners in any contract administration required including completing client take on procedure forms Assist with planning the fieldwork of the project, including agreeing dates with the beneficiary, liaising with internal and external staff to ensure they can perform the required service on the agreed dates and that all parties have the necessary information to ensure the project fieldwork runs smoothly Draft contracts between org and any subcontracted firm, or any non-payroll labour staff member required Monitor and track project progress and on our 'Control Schedules' and other databases to ensure all stakeholders are kept up to date with any project developments Act as the point of contact for all internal stakeholders Assist the manager in any report-editing tasks that may be required & deliver final product to client Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to Check and process external suppliers' invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs are accounted for, and that bills are paid by the client in a timely manner Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders General: translate documents if possible, maintain online filing system of documentation by client and by assignment, archive files when necessary Other Be aware of and comply with the firm's policies at all times Record time accurately using the HR systems Any other duties appropriate to the level of responsibility of this post, for which the post holder has the necessary experience and/or training Be aware of the firm's risk management and practice assurance procedures and ensure compliance Ensure continuing professional development is up to date at all times Requirements Fluent English in both verbal and written with excellent professional communication skills A second language - French or German would be an advantage Competent using MS Office including intermediate Excel skills Inbox management experience Able to meet deadlines Good numeracy skills Strong organisational and time management skills with ability to prioritise and multi-task Able to work under pressure with accuracy and focus Good eye for detail and the ability to follow through tasks Able to be a self-starter and work on own initiative Able to demonstrate problem solving skills Comfortable within a changing and developing environment
Sep 23, 2022
Full time
Our close partner is providing financial services guidance to a number of large institutions around the world, the International Development team works closely with global clients - such as UNICEF, The World Bank and the Gates Foundation - particularly those involved in international development, grant-making and grant-funded programmes. The Assistant Project Coordinator assists the project coordination team with the day-to-day administrative tasks required for the full life cycle of any assignment offered to our clients; from the bid and proposal process, to client take on procedures, assignment planning, through to assisting with the report finalising, database management, supplier invoice processing and ultimately billing the client. The Assistant Project Coordinator is allocated specific clients and works closely with the respective Project Coordinators and Project Managers. The Assistant Project Coordinator is a key part of the contract team and should always be able to assist as and when required. Depending on the individual client/contract, the following tasks may vary. Responsibilities Assist with proposal and tender submission, including preparing project budgets and schedule templates, liaising with prospective staff and ensuring all proposals are submitted within the respective deadlines Ensure that contracts are as per the issued proposals, that all terms agreed are in orgs's best interests and support the Managers/Partners in any contract administration required including completing client take on procedure forms Assist with planning the fieldwork of the project, including agreeing dates with the beneficiary, liaising with internal and external staff to ensure they can perform the required service on the agreed dates and that all parties have the necessary information to ensure the project fieldwork runs smoothly Draft contracts between org and any subcontracted firm, or any non-payroll labour staff member required Monitor and track project progress and on our 'Control Schedules' and other databases to ensure all stakeholders are kept up to date with any project developments Act as the point of contact for all internal stakeholders Assist the manager in any report-editing tasks that may be required & deliver final product to client Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to Check and process external suppliers' invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs are accounted for, and that bills are paid by the client in a timely manner Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders General: translate documents if possible, maintain online filing system of documentation by client and by assignment, archive files when necessary Other Be aware of and comply with the firm's policies at all times Record time accurately using the HR systems Any other duties appropriate to the level of responsibility of this post, for which the post holder has the necessary experience and/or training Be aware of the firm's risk management and practice assurance procedures and ensure compliance Ensure continuing professional development is up to date at all times Requirements Fluent English in both verbal and written with excellent professional communication skills A second language - French or German would be an advantage Competent using MS Office including intermediate Excel skills Inbox management experience Able to meet deadlines Good numeracy skills Strong organisational and time management skills with ability to prioritise and multi-task Able to work under pressure with accuracy and focus Good eye for detail and the ability to follow through tasks Able to be a self-starter and work on own initiative Able to demonstrate problem solving skills Comfortable within a changing and developing environment