Job Description: Administrative Assistant Location: Gatwick Office - Park House, Manor Royal, Crawley RH10 9AD Position Type: Temporary (with potential for permanent placement) Salary: £12.50 per hour Shift hours: Flexible working hours Job Summary: We are seeking a diligent and organized Administrative Assistant to support our office operations. This temporary position involves a variety of administrative tasks including managing incoming and outgoing mail, printing documents, scanning files, and providing general office support. The successful candidate will play a crucial role in ensuring the smooth operation of daily administrative functions. Responsibilities: Open and date stamp incoming mail, distribute to appropriate recipients, and process outgoing mail. Print documents, reports, and presentations as required by various departments. Scan, file, and organize documents electronically in accordance with company procedures. Assist in maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders. Provide general administrative support such as answering phone calls, responding to emails, and scheduling appointments. Assist in organizing meetings, including booking meeting rooms, arranging catering, and preparing meeting materials. Collaborate with team members to ensure efficient completion of tasks and projects. Adhere to company policies and procedures regarding confidentiality and data protection. Perform other duties as assigned by management. Requirements: High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus. Proven experience in an administrative role or similar position. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational skills with the ability to prioritize tasks and manage time effectively. Excellent communication skills, both verbal and written. Attention to detail and accuracy in completing tasks. Ability to work independently with minimal supervision. Familiarity with office equipment such as printers, scanners, and photocopiers. Knowledge of basic office procedures and protocols. Flexibility to adapt to changing priorities and work in a fast-paced environment. Additional Information: This is a temporary position with the possibility of permanent placement based on performance and business needs. The position offers the opportunity to gain valuable experience in a dynamic corporate environment. We are committed to diversity and inclusion and welcomes applications from all qualified individuals. Randstad Business Support is acting as an Employment Business in relation to this vacancy.
May 20, 2024
Full time
Job Description: Administrative Assistant Location: Gatwick Office - Park House, Manor Royal, Crawley RH10 9AD Position Type: Temporary (with potential for permanent placement) Salary: £12.50 per hour Shift hours: Flexible working hours Job Summary: We are seeking a diligent and organized Administrative Assistant to support our office operations. This temporary position involves a variety of administrative tasks including managing incoming and outgoing mail, printing documents, scanning files, and providing general office support. The successful candidate will play a crucial role in ensuring the smooth operation of daily administrative functions. Responsibilities: Open and date stamp incoming mail, distribute to appropriate recipients, and process outgoing mail. Print documents, reports, and presentations as required by various departments. Scan, file, and organize documents electronically in accordance with company procedures. Assist in maintaining office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders. Provide general administrative support such as answering phone calls, responding to emails, and scheduling appointments. Assist in organizing meetings, including booking meeting rooms, arranging catering, and preparing meeting materials. Collaborate with team members to ensure efficient completion of tasks and projects. Adhere to company policies and procedures regarding confidentiality and data protection. Perform other duties as assigned by management. Requirements: High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus. Proven experience in an administrative role or similar position. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational skills with the ability to prioritize tasks and manage time effectively. Excellent communication skills, both verbal and written. Attention to detail and accuracy in completing tasks. Ability to work independently with minimal supervision. Familiarity with office equipment such as printers, scanners, and photocopiers. Knowledge of basic office procedures and protocols. Flexibility to adapt to changing priorities and work in a fast-paced environment. Additional Information: This is a temporary position with the possibility of permanent placement based on performance and business needs. The position offers the opportunity to gain valuable experience in a dynamic corporate environment. We are committed to diversity and inclusion and welcomes applications from all qualified individuals. Randstad Business Support is acting as an Employment Business in relation to this vacancy.
This law firm based in Bingley is currently recruiting a conveyancing assistant to join its busy office on a full-time basis. This leading firm offers a generous benefits package to its employees including up to 25 days of paid annual leave and flexible working. Firm benefits include: Generous holiday entitlement ranging from 23-31 days (full-time, depending on the length of service with the firm) Auto-enrolment pension scheme Discounted bus travel Pay care Health Cash Plan (employee contributions) Payroll giving scheme for tax-free charitable donations Professional membership/subscription support Death in Service Life Assurance - 3 times the salary Interest-free loan for an annual travel pass Free conveyancing on your main residential property A free will Regular social events including summer BBQ and a Christmas party Key Tasks: You will provide administrative support to the team's conveyancers, some of your duties will include: Opening new files and inputting new instructions onto the Case Management system Updating the Case Management system in accordance with team procedures as the matter progresses Dealing with incoming post and telephone enquiries where possible or taking messages for colleagues Filing, billing, faxing, photocopying, sorting post and archiving Diary management Ideal legal professional: 12 months+ experience in conveyancing (essential) Be a quick and accurate worker and be able to follow instructions carefully while dealing with a high volume of work Be confident liaising with clients, both face-to-face and on the telephone Be a team player to assist with the development of the department You will provide administrative support to the team's conveyancers in order to enable them to process a high-volume caseload of sale and purchase transactions. As well as ensuring the successful development of both the department and the firm in line with the annual and 5-year business plans. The role is very client focused and the successful candidate will pride themselves on delivering a professional, helpful, and friendly service. Interested? If you are interested in this role based in Bingley and have the skills outlined above, simply apply or contact Rachael Atherton at G2 Legal.
May 20, 2024
Full time
This law firm based in Bingley is currently recruiting a conveyancing assistant to join its busy office on a full-time basis. This leading firm offers a generous benefits package to its employees including up to 25 days of paid annual leave and flexible working. Firm benefits include: Generous holiday entitlement ranging from 23-31 days (full-time, depending on the length of service with the firm) Auto-enrolment pension scheme Discounted bus travel Pay care Health Cash Plan (employee contributions) Payroll giving scheme for tax-free charitable donations Professional membership/subscription support Death in Service Life Assurance - 3 times the salary Interest-free loan for an annual travel pass Free conveyancing on your main residential property A free will Regular social events including summer BBQ and a Christmas party Key Tasks: You will provide administrative support to the team's conveyancers, some of your duties will include: Opening new files and inputting new instructions onto the Case Management system Updating the Case Management system in accordance with team procedures as the matter progresses Dealing with incoming post and telephone enquiries where possible or taking messages for colleagues Filing, billing, faxing, photocopying, sorting post and archiving Diary management Ideal legal professional: 12 months+ experience in conveyancing (essential) Be a quick and accurate worker and be able to follow instructions carefully while dealing with a high volume of work Be confident liaising with clients, both face-to-face and on the telephone Be a team player to assist with the development of the department You will provide administrative support to the team's conveyancers in order to enable them to process a high-volume caseload of sale and purchase transactions. As well as ensuring the successful development of both the department and the firm in line with the annual and 5-year business plans. The role is very client focused and the successful candidate will pride themselves on delivering a professional, helpful, and friendly service. Interested? If you are interested in this role based in Bingley and have the skills outlined above, simply apply or contact Rachael Atherton at G2 Legal.
NJC 7-11 £24,294- £25,979 FTE per annum £20,804.13 - £22,247.07 Actual salary per annum + AET Wellbeing Cash Plan + Car Scheme + Pension Scheme (LGPS) + Additional AET Benefits 37.5 hours per week, 39 weeks per year Full Time, Permanent September 2024 start date We are currently seeking an inclusion support assistant to join our Academy starting in September. In this role, you will collaborate closely with the AVP for Behaviour and Inclusion to implement, manage, and supervise the various systems in place to support behaviour and inclusion throughout the academy. Your responsibilities will include overseeing student supervision in an internal isolation area, providing administrative assistance for the academy's detention system, communicating with parents/carers regarding sanctions, delivering behaviour improvement interventions, organising off-site activities, conducting sport sessions for small groups, supporting students in alternative provision, leading restorative practices, utilising emotional intelligence to address behavioural incidents, and working on specific strategies and projects with key student groups or individuals as directed by the Senior Leadership Team. Join our team and contribute to creating a positive learning environment for our students. Ryde Academy, based on the Isle of Wight, is an 11 to 18 years Secondary Academy and is sponsored by Academies Enterprise Trust (AET). The school is set in spacious grounds in the town of Ryde which is a short walk from the local esplanade; providing excellent transport links to Portsmouth and Southsea. In 2017, Ryde Academy had a new multi-million-pound school building built on the existing site, with a student capacity of 1,500. Known as the "Garden Isle" because of its beautiful landscape, unspoilt beaches, rugged coastline and beautiful countryside; the Isle of Wight is a perfect place to raise a family. Ryde Academy is easily commutable from the south coast with excellent transport links in Ryde to Portsmouth and Southsea. The role is due to commence September 2024. Closing date: 15th June 2024. Interviews are scheduled to take place as soon as possible. We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application. In line with our safeguarding practices we are unable to accept CV's. Apply today. Academies Enterprise Trust and all of our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our staff and volunteers to share this commitment. We adopt a robust, fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check. Academies Enterprise Trust embraces diversity and promotes equality of opportunity. Job share, part time and flexible working opportunities will be considered. We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.
May 20, 2024
Full time
NJC 7-11 £24,294- £25,979 FTE per annum £20,804.13 - £22,247.07 Actual salary per annum + AET Wellbeing Cash Plan + Car Scheme + Pension Scheme (LGPS) + Additional AET Benefits 37.5 hours per week, 39 weeks per year Full Time, Permanent September 2024 start date We are currently seeking an inclusion support assistant to join our Academy starting in September. In this role, you will collaborate closely with the AVP for Behaviour and Inclusion to implement, manage, and supervise the various systems in place to support behaviour and inclusion throughout the academy. Your responsibilities will include overseeing student supervision in an internal isolation area, providing administrative assistance for the academy's detention system, communicating with parents/carers regarding sanctions, delivering behaviour improvement interventions, organising off-site activities, conducting sport sessions for small groups, supporting students in alternative provision, leading restorative practices, utilising emotional intelligence to address behavioural incidents, and working on specific strategies and projects with key student groups or individuals as directed by the Senior Leadership Team. Join our team and contribute to creating a positive learning environment for our students. Ryde Academy, based on the Isle of Wight, is an 11 to 18 years Secondary Academy and is sponsored by Academies Enterprise Trust (AET). The school is set in spacious grounds in the town of Ryde which is a short walk from the local esplanade; providing excellent transport links to Portsmouth and Southsea. In 2017, Ryde Academy had a new multi-million-pound school building built on the existing site, with a student capacity of 1,500. Known as the "Garden Isle" because of its beautiful landscape, unspoilt beaches, rugged coastline and beautiful countryside; the Isle of Wight is a perfect place to raise a family. Ryde Academy is easily commutable from the south coast with excellent transport links in Ryde to Portsmouth and Southsea. The role is due to commence September 2024. Closing date: 15th June 2024. Interviews are scheduled to take place as soon as possible. We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application. In line with our safeguarding practices we are unable to accept CV's. Apply today. Academies Enterprise Trust and all of our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our staff and volunteers to share this commitment. We adopt a robust, fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check. Academies Enterprise Trust embraces diversity and promotes equality of opportunity. Job share, part time and flexible working opportunities will be considered. We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.
PA role Annual Salary: £28,000 Location: Bourne Job Type: Full-time We are looking for an PA with a legal background to join our fast-paced office. The ideal candidate will understand legal terminology and be adept at going through paperwork, assisting with day-to-day tasks, filing emails, and audio typing. This role is hands-on and supports our current PA. Day-to-day of the role: Assist the PA with daily administrative tasks and office management. Manage and file emails to keep communications organised. Handle confidential documents and paperwork with discretion. Perform audio typing tasks efficiently. Maintain a proactive approach in a fast-paced office environment. Required Skills & Qualifications: Previous experience in a legal setting with an understanding of legal terminology. Proficient in audio typing and managing email correspondence. Ability to handle a fast-paced and hands-on work environment. Strong organisational skills and attention to detail. Excellent communication and interpersonal skills. Benefits: Competitive salary of £28,000 per annum. Office-based role with free parking for hybrid cars. Health benefits through Simply Health. Provision of a laptop and mobile phone for work purposes. 22 days of annual leave plus bank holidays. Working hours from Monday to Thursday, 8:30 am - 5:30 pm, and an early finish on Friday at 4:30 pm. To apply for this Assistant PA position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
May 20, 2024
Full time
PA role Annual Salary: £28,000 Location: Bourne Job Type: Full-time We are looking for an PA with a legal background to join our fast-paced office. The ideal candidate will understand legal terminology and be adept at going through paperwork, assisting with day-to-day tasks, filing emails, and audio typing. This role is hands-on and supports our current PA. Day-to-day of the role: Assist the PA with daily administrative tasks and office management. Manage and file emails to keep communications organised. Handle confidential documents and paperwork with discretion. Perform audio typing tasks efficiently. Maintain a proactive approach in a fast-paced office environment. Required Skills & Qualifications: Previous experience in a legal setting with an understanding of legal terminology. Proficient in audio typing and managing email correspondence. Ability to handle a fast-paced and hands-on work environment. Strong organisational skills and attention to detail. Excellent communication and interpersonal skills. Benefits: Competitive salary of £28,000 per annum. Office-based role with free parking for hybrid cars. Health benefits through Simply Health. Provision of a laptop and mobile phone for work purposes. 22 days of annual leave plus bank holidays. Working hours from Monday to Thursday, 8:30 am - 5:30 pm, and an early finish on Friday at 4:30 pm. To apply for this Assistant PA position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Pocock Rutherford & Company Ltd
Berkhamsted, Hertfordshire
Operations Co-ordinator required. Excellent opportunity to take on a varied HR and operations support role. Be part of our executive support group helping our senior leaders and working at the highest levels in our business. Do you have office experience gained working with senior managers in an executive assistant or senior support role? Are you highly organised with meticulous attention to detail? Can you provide positive and professional support at our company be a polite and discreet point of contact for all levels of staff? This is a fantastic opportunity to join an established local business that has a great reputation. You will be providing flexible administration support to our senior managers, and you can immerse yourself in our HR function and play a key role in the operational running of a successful financial planning firm. The role Reporting to the Operations Manager, this role has lots of variety and provides a high level of support mainly in the areas of HR, diary management, event co-ordination and gathering of management information. Undertake general HR administration and maintain the HR Portal Bright HR, including authorisation of absence requests for staff members and resource availability. Assist in administration of the full employee lifecycle, including recruitment, onboarding, and offboarding. Prepare and gather management information and statistics. Plan, organise and manage practice events. Co-ordinate, prepare and maintain compliance files, including financial promotions, ensuring compliance standards are met. Liaise with a variety of external organisations such as IT, facilities, and other providers. Undertake general administrative tasks to support services as directed by the Operations Manager. Essential Skills Experience of working in an office environment within a support role to senior management, e.g. executive assistant or similar. An understanding of HR administration, staff onboarding and diary management. Good knowledge and understanding of Microsoft Office software, e.g. Word, Excel, PowerPoint, Outlook. Discrete and able to work confidentially. Excellent written and verbal communication skills. Polite, professional interpersonal skills and able to relate to people at all levels. Meticulous attention to detail and able to work with minimal supervision. Excellent organisational skills with ability to prioritise and plan own workload. Ability to manage a busy and varied workload. Have unrestricted rights to work in the UK. Benefits 25 days basic holidays + banks holidays. Holiday purchase scheme after probationary period. Contributory Pension Option for Salary Sacrifice. Death in Service Benefit. Employee Assistance Programme. Ability to work from home a few days per week after training period. Additional information Monday to Thursday 9-5.30, Fridays 8.30-5. About Us Pocock Rutherford is a dynamic and highly professional practice locally based in Berkhamsted, Hertfordshire (find us on the High Street). We have shown continued growth through client recommendations since the firm was established. Many of our financial advisers have over twenty years of experience in the industry, dedicated to providing first-class service to our clients. As the financial world becomes ever more complex, we see our role as helping clients understand how many recent changes to pensions and investments could affect their financial future. Trust, Truth, and Transparency are the values our company stands for, which our financial advisers and support staff demonstrate daily. Please view our website for more information about our company and philosophy. Further information We are using advertising recruiters Recruitment Rebellion Limited to assist us with this vacancy. Adverts run for up to 40 days and we encourage applications during this period. The interviewing process can start at any time and adverts can be ended early if a suitable candidate is found. Our application process is designed to be fair, straightforward, and inclusive to engage with as many applicants as possible. If you require reasonable adjustments, please let us know. Only shortlisted candidates will be contacted. In order to give your application the best chance of success, please: Only apply if you have the unrestricted right to work in the UK. Apply with a CV that is clear, concise, and correct. Tailor your CV to highlight your experience and relevant achievements to the position.
May 20, 2024
Full time
Operations Co-ordinator required. Excellent opportunity to take on a varied HR and operations support role. Be part of our executive support group helping our senior leaders and working at the highest levels in our business. Do you have office experience gained working with senior managers in an executive assistant or senior support role? Are you highly organised with meticulous attention to detail? Can you provide positive and professional support at our company be a polite and discreet point of contact for all levels of staff? This is a fantastic opportunity to join an established local business that has a great reputation. You will be providing flexible administration support to our senior managers, and you can immerse yourself in our HR function and play a key role in the operational running of a successful financial planning firm. The role Reporting to the Operations Manager, this role has lots of variety and provides a high level of support mainly in the areas of HR, diary management, event co-ordination and gathering of management information. Undertake general HR administration and maintain the HR Portal Bright HR, including authorisation of absence requests for staff members and resource availability. Assist in administration of the full employee lifecycle, including recruitment, onboarding, and offboarding. Prepare and gather management information and statistics. Plan, organise and manage practice events. Co-ordinate, prepare and maintain compliance files, including financial promotions, ensuring compliance standards are met. Liaise with a variety of external organisations such as IT, facilities, and other providers. Undertake general administrative tasks to support services as directed by the Operations Manager. Essential Skills Experience of working in an office environment within a support role to senior management, e.g. executive assistant or similar. An understanding of HR administration, staff onboarding and diary management. Good knowledge and understanding of Microsoft Office software, e.g. Word, Excel, PowerPoint, Outlook. Discrete and able to work confidentially. Excellent written and verbal communication skills. Polite, professional interpersonal skills and able to relate to people at all levels. Meticulous attention to detail and able to work with minimal supervision. Excellent organisational skills with ability to prioritise and plan own workload. Ability to manage a busy and varied workload. Have unrestricted rights to work in the UK. Benefits 25 days basic holidays + banks holidays. Holiday purchase scheme after probationary period. Contributory Pension Option for Salary Sacrifice. Death in Service Benefit. Employee Assistance Programme. Ability to work from home a few days per week after training period. Additional information Monday to Thursday 9-5.30, Fridays 8.30-5. About Us Pocock Rutherford is a dynamic and highly professional practice locally based in Berkhamsted, Hertfordshire (find us on the High Street). We have shown continued growth through client recommendations since the firm was established. Many of our financial advisers have over twenty years of experience in the industry, dedicated to providing first-class service to our clients. As the financial world becomes ever more complex, we see our role as helping clients understand how many recent changes to pensions and investments could affect their financial future. Trust, Truth, and Transparency are the values our company stands for, which our financial advisers and support staff demonstrate daily. Please view our website for more information about our company and philosophy. Further information We are using advertising recruiters Recruitment Rebellion Limited to assist us with this vacancy. Adverts run for up to 40 days and we encourage applications during this period. The interviewing process can start at any time and adverts can be ended early if a suitable candidate is found. Our application process is designed to be fair, straightforward, and inclusive to engage with as many applicants as possible. If you require reasonable adjustments, please let us know. Only shortlisted candidates will be contacted. In order to give your application the best chance of success, please: Only apply if you have the unrestricted right to work in the UK. Apply with a CV that is clear, concise, and correct. Tailor your CV to highlight your experience and relevant achievements to the position.
The Office Administrator is a critical role in this not-for-profit organisation, providing secretarial and business support based at their Wirral location. The position requires a dedicated individual who thrives in an entry-level role, valuing teamwork and efficiency. Client Details Our client is a well-established not-for-profit organisation. With a broad network of offices, they are a significant employer in the Wirral region. This organisation is committed to making a difference in the community, operating a multi-academy trust in the education sector. Description Provide administrative support to the team Maintain organised filing systems Manage incoming and outgoing correspondence Coordinate office supplies and equipment Assist in the organisation of meetings and events Liaise with internal and external stakeholders Support in the preparation of reports and presentations Uphold the values of the not for profit organisation Profile A successful Office Assistant should have: A strong aptitude for teamwork Excellent communication skills A keen attention to detail Proficiency in MS Office The ability to multitask and prioritise workload An up-to-date Enhanced DBS is desired A positive and proactive approach to tasks Job Offer An estimated hourly wage of £11 - £12 per hour A supportive team environment within the not-for-profit sector The opportunity to contribute to a meaningful cause Comprehensive training and development opportunities
May 20, 2024
Full time
The Office Administrator is a critical role in this not-for-profit organisation, providing secretarial and business support based at their Wirral location. The position requires a dedicated individual who thrives in an entry-level role, valuing teamwork and efficiency. Client Details Our client is a well-established not-for-profit organisation. With a broad network of offices, they are a significant employer in the Wirral region. This organisation is committed to making a difference in the community, operating a multi-academy trust in the education sector. Description Provide administrative support to the team Maintain organised filing systems Manage incoming and outgoing correspondence Coordinate office supplies and equipment Assist in the organisation of meetings and events Liaise with internal and external stakeholders Support in the preparation of reports and presentations Uphold the values of the not for profit organisation Profile A successful Office Assistant should have: A strong aptitude for teamwork Excellent communication skills A keen attention to detail Proficiency in MS Office The ability to multitask and prioritise workload An up-to-date Enhanced DBS is desired A positive and proactive approach to tasks Job Offer An estimated hourly wage of £11 - £12 per hour A supportive team environment within the not-for-profit sector The opportunity to contribute to a meaningful cause Comprehensive training and development opportunities
An exciting new position has arisen for an investment firm near Green Park who are looking for a team assistant to join their close knit team. This is an exciting role where you will support the team here whilst working alongside their overseas office. They are looking for someone who is happy to be in the office 5 days a week between 9am-5.30pm - they are offering between £30-40k DOE.WHAT YOU'LL DO Administrative support to the teams Office management, including ordering supplies and reporting to the manager Diary management, arranging meetings travel research, arrangement, and processing expenses Phone answering, greeting clients, meeting room preparation Ad hoc tasks to support the principal WHO YOU AREA hard working team assistant who is organised, and diligent with a high attention to detail in an office environment. You have strong communication skills and enjoy working on various tasks across the office to support the wider team.Requirements Skilled with Microsoft Office suite Problem solver and ability to work in a faced paced environment Language skills - Italian Confident, focused, and cooperative Benefits 25 days holiday per year Private healthcare A fun and inviting office environment Salary: £30=40k, DOEOffice hours: The role is predominantly office-based 5 days a week working 9:00 am - 5:30 pm. If you think you could work well in this environment, and have the skill set, please apply today.Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 20, 2024
Full time
An exciting new position has arisen for an investment firm near Green Park who are looking for a team assistant to join their close knit team. This is an exciting role where you will support the team here whilst working alongside their overseas office. They are looking for someone who is happy to be in the office 5 days a week between 9am-5.30pm - they are offering between £30-40k DOE.WHAT YOU'LL DO Administrative support to the teams Office management, including ordering supplies and reporting to the manager Diary management, arranging meetings travel research, arrangement, and processing expenses Phone answering, greeting clients, meeting room preparation Ad hoc tasks to support the principal WHO YOU AREA hard working team assistant who is organised, and diligent with a high attention to detail in an office environment. You have strong communication skills and enjoy working on various tasks across the office to support the wider team.Requirements Skilled with Microsoft Office suite Problem solver and ability to work in a faced paced environment Language skills - Italian Confident, focused, and cooperative Benefits 25 days holiday per year Private healthcare A fun and inviting office environment Salary: £30=40k, DOEOffice hours: The role is predominantly office-based 5 days a week working 9:00 am - 5:30 pm. If you think you could work well in this environment, and have the skill set, please apply today.Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Job Title: Customer Support Advisor Location : Blackpool Salary: Competitive Job Type: Permanent, Full Time About us: Glasdon International Limited is part of the Glasdon Group with companies in Europe and the United States and is a market leader in the design, marketing, and supply of environmental and safety products About the role: Are you looking for an exciting, challenging and rewarding long-term career opportunity? We are looking for confident and charismatic individuals to join our Customer Support team at our Blackpool facility. The role affords an excellent introduction into the Company and the opportunity for career progression through both practical experience and professional development If you have a genuine desire to succeed and wish to join a progressive company, with excellent opportunities, career development opportunities and benefits then look no further The successful candidate with be provided with full and comprehensive training Duties and Responsibilities: Providing customers with product information in response to requests by email, telephone, or factory visitations. (The majority of contact is through email) Providing customers with quotations for products Answering queries in terms of stock, delivery times, accounts, and production Processing sales orders Providing support to external sales personnel Re-contacting enquirers to make sure they have received literature/quotations and whether they require further information prior to placing an order About you: Confidence, charisma and keen to progress a long-term career Some experience within a sales or customer service environment / familiar with client interactions Keen eye for detail Strong verbal and written communication skills Good administrative, organisational and time management skills Good team player Ability to solve problems Commercial awareness and professional Willing to learn Valid UK Driving Licence (Desirable) Benefits: A competitive commencing salary 33 days paid holiday A comprehensive training programmes Company final salary pension scheme after a minimum of two years' service Life insurance after a minimum of two years' service Pension through NEST within 3 months of start date Cycle to Work scheme Long service awards Private health insurance scheme after a minimum of one year's service Subsidised on-site social space Dress Down Friday Team building days Paid charity days Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of: Business Studies, Sales Administration, Sales Assistant, Office Administration, Microsoft, Customer Service, Retail Sales, Telesales, Negotiation, Sales Advisor, Customer Support, Call Centre Assistant, Apprenticeship, Estimating, Environmental Awareness and Quote Preparation may also be considered for this role The Glasdon Group Limited is an equal opportunities employer
May 20, 2024
Full time
Job Title: Customer Support Advisor Location : Blackpool Salary: Competitive Job Type: Permanent, Full Time About us: Glasdon International Limited is part of the Glasdon Group with companies in Europe and the United States and is a market leader in the design, marketing, and supply of environmental and safety products About the role: Are you looking for an exciting, challenging and rewarding long-term career opportunity? We are looking for confident and charismatic individuals to join our Customer Support team at our Blackpool facility. The role affords an excellent introduction into the Company and the opportunity for career progression through both practical experience and professional development If you have a genuine desire to succeed and wish to join a progressive company, with excellent opportunities, career development opportunities and benefits then look no further The successful candidate with be provided with full and comprehensive training Duties and Responsibilities: Providing customers with product information in response to requests by email, telephone, or factory visitations. (The majority of contact is through email) Providing customers with quotations for products Answering queries in terms of stock, delivery times, accounts, and production Processing sales orders Providing support to external sales personnel Re-contacting enquirers to make sure they have received literature/quotations and whether they require further information prior to placing an order About you: Confidence, charisma and keen to progress a long-term career Some experience within a sales or customer service environment / familiar with client interactions Keen eye for detail Strong verbal and written communication skills Good administrative, organisational and time management skills Good team player Ability to solve problems Commercial awareness and professional Willing to learn Valid UK Driving Licence (Desirable) Benefits: A competitive commencing salary 33 days paid holiday A comprehensive training programmes Company final salary pension scheme after a minimum of two years' service Life insurance after a minimum of two years' service Pension through NEST within 3 months of start date Cycle to Work scheme Long service awards Private health insurance scheme after a minimum of one year's service Subsidised on-site social space Dress Down Friday Team building days Paid charity days Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of: Business Studies, Sales Administration, Sales Assistant, Office Administration, Microsoft, Customer Service, Retail Sales, Telesales, Negotiation, Sales Advisor, Customer Support, Call Centre Assistant, Apprenticeship, Estimating, Environmental Awareness and Quote Preparation may also be considered for this role The Glasdon Group Limited is an equal opportunities employer
If you're an experienced and proactive Personal Assistant (PA)/ Senior Administrator who is looking for a rewarding and varied role that will make good use of your organisational skills, then come and work with the Hospital Director at Lakefield Neurological Centre, which is opening soon in Chigwell You will manage the commitments of the Hospital Director, ensuring key tasks and priorities are effectively managed and completed such as managing their dairy, preparing presentations, organising meetings, visits and venues, and minute taking. You will also be responsible for and have oversight of our reception function, including the line management of our receptionist. This doesn't mean you will have the workload of two people, but rather that you'll put on different hats as you support the wider service. This is a varied and engaging role where you will have the opportunity to learn new skills and expand your knowledge. There are also career development opportunities, with a huge range of courses to help you grow and succeed. If you have the aspiration, capability and dedication, we can give you the support and opportunities to help you achieve your career goals. Occasional travel may be required. As a Personal Assistant/ Senior Administrator you will be: Effective in co-ordinating diaries, scheduling and administration for regular management meetings including notetaking and action trackers Information sharing across teams Organising travel and accommodation arrangements Producing presentations General administrative tasks - post, filing, dealing with telephone enquiries Providing holiday and absence cover for reception and workforce administrator as and when required Undertaking any other tasks that are reasonable and align to your level of responsibility. To be successful in this role, you will: Have significant administration experience at executive and senior management level (Board experience would be an advantage Line Management experience preferable Be highly organised with a friendly and professional approach Be able to anticipate and fulfil requests Have excellent communication skills, both written and verbal, with the ability to adapt writing style according to audience Work positively and flexibly across a range of tasks simultaneously Be computer literate Have excellent diary and time management skills Be fine to work independently Have a high level of confidentiality and discretion Enjoy supporting others, with a caring nature and resilience What you will get: Annual salary of £28,000 The equivalent of 33 days annual leave (inc Bank Holidays) - plus your birthday off! Free meals and subsidized parking Wellbeing support and activities to help you maintain a great work-life balance. Career development and training to help you achieve your career goals. Pension contribution to secure your future. Life Assurance for added peace of mind. Enhanced Maternity Package so you can truly enjoy this special time. There is also a range of other benefits including retail discounts and special offers, car leasing without a credit check, holiday financing and much more. About your next employer You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments. It is a requirement that all staff understand it is each person's individual responsibility and are committed to promoting and safeguarding the welfare of service users. Candidates will be subject to an Enhanced DBS disclosure.
May 20, 2024
Full time
If you're an experienced and proactive Personal Assistant (PA)/ Senior Administrator who is looking for a rewarding and varied role that will make good use of your organisational skills, then come and work with the Hospital Director at Lakefield Neurological Centre, which is opening soon in Chigwell You will manage the commitments of the Hospital Director, ensuring key tasks and priorities are effectively managed and completed such as managing their dairy, preparing presentations, organising meetings, visits and venues, and minute taking. You will also be responsible for and have oversight of our reception function, including the line management of our receptionist. This doesn't mean you will have the workload of two people, but rather that you'll put on different hats as you support the wider service. This is a varied and engaging role where you will have the opportunity to learn new skills and expand your knowledge. There are also career development opportunities, with a huge range of courses to help you grow and succeed. If you have the aspiration, capability and dedication, we can give you the support and opportunities to help you achieve your career goals. Occasional travel may be required. As a Personal Assistant/ Senior Administrator you will be: Effective in co-ordinating diaries, scheduling and administration for regular management meetings including notetaking and action trackers Information sharing across teams Organising travel and accommodation arrangements Producing presentations General administrative tasks - post, filing, dealing with telephone enquiries Providing holiday and absence cover for reception and workforce administrator as and when required Undertaking any other tasks that are reasonable and align to your level of responsibility. To be successful in this role, you will: Have significant administration experience at executive and senior management level (Board experience would be an advantage Line Management experience preferable Be highly organised with a friendly and professional approach Be able to anticipate and fulfil requests Have excellent communication skills, both written and verbal, with the ability to adapt writing style according to audience Work positively and flexibly across a range of tasks simultaneously Be computer literate Have excellent diary and time management skills Be fine to work independently Have a high level of confidentiality and discretion Enjoy supporting others, with a caring nature and resilience What you will get: Annual salary of £28,000 The equivalent of 33 days annual leave (inc Bank Holidays) - plus your birthday off! Free meals and subsidized parking Wellbeing support and activities to help you maintain a great work-life balance. Career development and training to help you achieve your career goals. Pension contribution to secure your future. Life Assurance for added peace of mind. Enhanced Maternity Package so you can truly enjoy this special time. There is also a range of other benefits including retail discounts and special offers, car leasing without a credit check, holiday financing and much more. About your next employer You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments. It is a requirement that all staff understand it is each person's individual responsibility and are committed to promoting and safeguarding the welfare of service users. Candidates will be subject to an Enhanced DBS disclosure.
About Claranet: Founded at the beginning of the dot bubble in 1996, our CEO Charles Nasser had a light bulb moment to develop a truly customer-focused IT business. Since then, Claranet has grown from an Internet Service Provider (ISP) in the UK to being one of the leading business modernisation experts, who deliver solutions across 11+ countries. Overview: The Administrative Apprentice will ensure the highest levels of service are delivered to Claranet's customers by providing ticket-based customer support and responding to Customer requests via a range of communication channels. Salary: £18,000 per annum. Objectives and Key Results: The key objectives will be to: Provide ticket-based customer support; responding to Customer requests for support via a range of communication channels. Assess the impact and urgency of tickets and gather the appropriate information for the type of request. Take responsibility for the resolution of all customer issues raised, ensuring that customers are updated within agreed SLA's and that all issues are resolved quickly and efficiently. Maintain accurate records of activity taken throughout the lifecycle of a ticket. Apply a wide range of Service Desk processes in order to identify and apply technical fixes to incidents. Where required, liaise with third party suppliers to ensure that faults are resolved within the correct time frames according to the product service level agreements in place. Support the Team Manager towards continued improvement of team process and customer experience. Provide first-line investigation and diagnosis, resolving at first contact whenever possible & escalating incidents/requests that cannot be resolved within agreed timescales. What we are looking for: Behavioural competencies - organisational and behavioural fit Excellent communication skills. Excellent customer service skills. Critical competencies - technical fit Good understanding and awareness of IT terminology. Ability to translate technical language into user friendly information. Highly motivated, pragmatic and energetic team player, positive, determined and driven with a can-do attitude. An interest in IT service Management and ambition to develop a career in the industry. Can drive, due to the location, not duties: Please Note - Being able to drive is preferred but not essential as long as you are within an hour commute. Entry requirements: 3 GCSE's (or equivalent) at grades 4+ (A-C) in any subject GCSE Maths and English (or equivalents) at grades 3+ (D or above) Prospective apprentices must not hold an existing qualification at the same or higher level as this apprenticeship is in a similar subject You may also have a combination of qualifications and experience which demonstrate the minimum foundation needed for the programme. In this instance you could still be considered for the programme. If you hold international equivalents of the above qualifications, at the time of your application you must be able to provide an official document that states how your international qualifications compare to the UK qualifications. For more information, please visit the UK ENIC website. Company Benefits: Gym memberships Private Medical Insurance 25 days annual leave, increasing to 27 days after 2 years service Group Pension Plan Retail discounts Working For Claranet: Here at Claranet we pride ourselves on going the extra mile for and with our employees (yes, we really mean it). We offer an extensive benefits package that you can tailor to your needs, inclusive of a matching contribution pension scheme, healthcare, insurance, dental, discounted gyms and app supported benefit access. Future prospects: 90% of QA Apprentices secure permanent employment after finishing their apprenticeship. Additionally, there may be opportunities to undertake further apprenticeship training as many of our programs offer on-going development tracks. Important information: Our apprenticeships are the perfect way to gain new skills, earn while you learn, and launch yourself into an exciting future. With over 30,000 successful apprenticeship graduates, we're a top 50 training provider, dedicated to helping you succeed. Apply now!
May 20, 2024
Full time
About Claranet: Founded at the beginning of the dot bubble in 1996, our CEO Charles Nasser had a light bulb moment to develop a truly customer-focused IT business. Since then, Claranet has grown from an Internet Service Provider (ISP) in the UK to being one of the leading business modernisation experts, who deliver solutions across 11+ countries. Overview: The Administrative Apprentice will ensure the highest levels of service are delivered to Claranet's customers by providing ticket-based customer support and responding to Customer requests via a range of communication channels. Salary: £18,000 per annum. Objectives and Key Results: The key objectives will be to: Provide ticket-based customer support; responding to Customer requests for support via a range of communication channels. Assess the impact and urgency of tickets and gather the appropriate information for the type of request. Take responsibility for the resolution of all customer issues raised, ensuring that customers are updated within agreed SLA's and that all issues are resolved quickly and efficiently. Maintain accurate records of activity taken throughout the lifecycle of a ticket. Apply a wide range of Service Desk processes in order to identify and apply technical fixes to incidents. Where required, liaise with third party suppliers to ensure that faults are resolved within the correct time frames according to the product service level agreements in place. Support the Team Manager towards continued improvement of team process and customer experience. Provide first-line investigation and diagnosis, resolving at first contact whenever possible & escalating incidents/requests that cannot be resolved within agreed timescales. What we are looking for: Behavioural competencies - organisational and behavioural fit Excellent communication skills. Excellent customer service skills. Critical competencies - technical fit Good understanding and awareness of IT terminology. Ability to translate technical language into user friendly information. Highly motivated, pragmatic and energetic team player, positive, determined and driven with a can-do attitude. An interest in IT service Management and ambition to develop a career in the industry. Can drive, due to the location, not duties: Please Note - Being able to drive is preferred but not essential as long as you are within an hour commute. Entry requirements: 3 GCSE's (or equivalent) at grades 4+ (A-C) in any subject GCSE Maths and English (or equivalents) at grades 3+ (D or above) Prospective apprentices must not hold an existing qualification at the same or higher level as this apprenticeship is in a similar subject You may also have a combination of qualifications and experience which demonstrate the minimum foundation needed for the programme. In this instance you could still be considered for the programme. If you hold international equivalents of the above qualifications, at the time of your application you must be able to provide an official document that states how your international qualifications compare to the UK qualifications. For more information, please visit the UK ENIC website. Company Benefits: Gym memberships Private Medical Insurance 25 days annual leave, increasing to 27 days after 2 years service Group Pension Plan Retail discounts Working For Claranet: Here at Claranet we pride ourselves on going the extra mile for and with our employees (yes, we really mean it). We offer an extensive benefits package that you can tailor to your needs, inclusive of a matching contribution pension scheme, healthcare, insurance, dental, discounted gyms and app supported benefit access. Future prospects: 90% of QA Apprentices secure permanent employment after finishing their apprenticeship. Additionally, there may be opportunities to undertake further apprenticeship training as many of our programs offer on-going development tracks. Important information: Our apprenticeships are the perfect way to gain new skills, earn while you learn, and launch yourself into an exciting future. With over 30,000 successful apprenticeship graduates, we're a top 50 training provider, dedicated to helping you succeed. Apply now!
Randstad Construction & Property
Fareham, Hampshire
Position Overview: We are currently looking for a detail-oriented and organised Administrative Assistant for 4 weeks to support our team working on a kitchen contract. The successful candidate will play a crucial role in coordinating administrative tasks, ensuring efficient communication, and contributing to the overall success of the project. Responsibilities: Documentation Management: Maintain accurate and up-to-date project documentation. Organise and file project-related paperwork, contracts, and invoices. Communication: Serve as a liaison between contractors, clients, and internal team members. Respond promptly to inquiries and coordinate communication flow. Scheduling and Coordination: Assist in scheduling meetings, appointments, and site visits. Coordinate with various stakeholders to ensure smooth project execution. Data Entry and Reporting: Input project data into relevant systems and databases. Generate regular reports to track project progress and milestones. Budget Tracking: Assist in monitoring project expenses and maintaining accurate budget records. Client Support: Provide excellent customer service to clients by addressing inquiries and concerns promptly. Keep clients informed about project updates and time lines. Qualifications: Proven experience as an administrative assistant or in a similar role. Strong organisational and multitasking skills. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite and project management software. Ability to work in a fast-paced environment and adapt to changing priorities. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
May 20, 2024
Full time
Position Overview: We are currently looking for a detail-oriented and organised Administrative Assistant for 4 weeks to support our team working on a kitchen contract. The successful candidate will play a crucial role in coordinating administrative tasks, ensuring efficient communication, and contributing to the overall success of the project. Responsibilities: Documentation Management: Maintain accurate and up-to-date project documentation. Organise and file project-related paperwork, contracts, and invoices. Communication: Serve as a liaison between contractors, clients, and internal team members. Respond promptly to inquiries and coordinate communication flow. Scheduling and Coordination: Assist in scheduling meetings, appointments, and site visits. Coordinate with various stakeholders to ensure smooth project execution. Data Entry and Reporting: Input project data into relevant systems and databases. Generate regular reports to track project progress and milestones. Budget Tracking: Assist in monitoring project expenses and maintaining accurate budget records. Client Support: Provide excellent customer service to clients by addressing inquiries and concerns promptly. Keep clients informed about project updates and time lines. Qualifications: Proven experience as an administrative assistant or in a similar role. Strong organisational and multitasking skills. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite and project management software. Ability to work in a fast-paced environment and adapt to changing priorities. Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Executive Assistant needed in Bristol Paying £16.63 per hr ref Full time hours on a temporary basis Proactively managing the CEO's diary, meeting requests, external visits and speaking engagements and ensuring schedules are organised and run smoothly. Booking meetings and making appropriate arrangement (IT facilities, room booking, room layout, refreshments, etc) Undertaking inbox management and, where appropriate, responding on behalf of the CEO. With oversight of the inbox, exercising judgement, initiative, and discretion in sorting urgent and non-urgent communications to assist in the prioritisation of work where appropriate. Provide secretariat support to key meetings, preparing and collating meeting documentation, including liaising with key stakeholder to gather content, ensuring a digital version is available ahead of the meeting. Handling telephone calls on behalf of the CEO with discretion and tact and working with members of the wider team to ensure a high-quality administrative service is provided. Proactively organising cost effective travel and accommodation. Providing support for events, large scale meetings and VIP visits including venue management, guest lists, liaising closely with communications colleagues to ensure appropriate media coverage. If you are interested in the role, please email your CV to quoting the reference number. Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer. All our roles may be subject to pre-employment checks including references so please be prepared
May 20, 2024
Full time
Executive Assistant needed in Bristol Paying £16.63 per hr ref Full time hours on a temporary basis Proactively managing the CEO's diary, meeting requests, external visits and speaking engagements and ensuring schedules are organised and run smoothly. Booking meetings and making appropriate arrangement (IT facilities, room booking, room layout, refreshments, etc) Undertaking inbox management and, where appropriate, responding on behalf of the CEO. With oversight of the inbox, exercising judgement, initiative, and discretion in sorting urgent and non-urgent communications to assist in the prioritisation of work where appropriate. Provide secretariat support to key meetings, preparing and collating meeting documentation, including liaising with key stakeholder to gather content, ensuring a digital version is available ahead of the meeting. Handling telephone calls on behalf of the CEO with discretion and tact and working with members of the wider team to ensure a high-quality administrative service is provided. Proactively organising cost effective travel and accommodation. Providing support for events, large scale meetings and VIP visits including venue management, guest lists, liaising closely with communications colleagues to ensure appropriate media coverage. If you are interested in the role, please email your CV to quoting the reference number. Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer. All our roles may be subject to pre-employment checks including references so please be prepared
Receptionist / Admin Assistant Location: Brighton Salary: 23K We are currently working on an excellent Receptionist / Admin role within a law firm based in Brighton. This role will be office-based Monday to Friday where you will be working on reception taking calls, transferring to the relevant people taking accurate messages, and receiving guests coming to the office. Other responsibilities will be ensuring that the reception area is clean and tidy, opening and closing files as needed, and providing administrative support when needed. For this role, we are looking for someone who: Is a customer-focused person who loves dealing with people and has reception/admin experience A great communicator at all levels both internally and externally Able to multi-task and remain calm during busy periods Good IT skills Having experience of working in a law firm would be an advantage
May 20, 2024
Full time
Receptionist / Admin Assistant Location: Brighton Salary: 23K We are currently working on an excellent Receptionist / Admin role within a law firm based in Brighton. This role will be office-based Monday to Friday where you will be working on reception taking calls, transferring to the relevant people taking accurate messages, and receiving guests coming to the office. Other responsibilities will be ensuring that the reception area is clean and tidy, opening and closing files as needed, and providing administrative support when needed. For this role, we are looking for someone who: Is a customer-focused person who loves dealing with people and has reception/admin experience A great communicator at all levels both internally and externally Able to multi-task and remain calm during busy periods Good IT skills Having experience of working in a law firm would be an advantage
My client is a Global Bank. Looking to hire a Company Secretarial Assistant to join their London HQ. To provide day to day support to the Secretariat to include, taking the minutes of various formal governance meetings, typing and miscellaneous administrative support, working methodically, with great attention to detail, frequently under tight time constraints, including but not limited to the items listed below: To assist the Secretariat Team with the following tasks. Pre-Meeting Administration: Organise meetings Send email notifications, reminders and rescheduling of meetings Prepare the annual and monthly calendar of meetings, calling of meetings, preparation of the agenda, collection of papers, chasing missing papers, accurate collation of papers into meeting packs, updating/making changes to the meeting packs, late circulations, special circulations etc. Ensuring timely and accurate distribution Formal Governance Meetings: Attend formal governance meetings to help with the minutes/prepare the minutes Create a first draft of the minutes for review by the Company Secretary/Chairperson Circulate the draft minutes and monitor the minutes to approval Post-Meeting Administration: Maintain action reports, create consolidated action reports for individuals, circulate action reports, follow-up assigned actions with owners Create, maintain, and publish standard templates Update and maintain meeting attendance records Update and maintain various trackers Update and maintain various calendars Maintain various hard copy and soft copy files and records Liaise with the owner of Policies/Procedures about approvals and publication of the new/amended policies/procedures/manuals in SharePoint. General: Assist in the preparation of MI/committee submissions for the Secretariat Assist in following up/monitoring items to conclusion Develop a close working relationship with the Secretariat (a small, friendly team of two) and other members of staff Take messages for the Company Secretary Answer queries from other staff Will report to company secretary The ideal candidate with following expertise is preferred: Excellent verbal communication in English High standard of written English Previous experience preparing detailed and comprehensive minutes of meetings in English Good working knowledge of Microsoft Office applications including Word, Excel, PowerPoint and Outlook Fast and accurate typing and data input Methodical approach Attention to detail Comfortable managing Softcopy and Hardcopy files (live and archive); Personable, friendly, approach Ability to work under pressure Ability to meet tight deadlines As this is a small friendly team, the role would suit someone who is a team player and who can engage easily with colleagues in other departments Our client is an equal opportunity employer and ensures that no applicant is subject to less favourable treatment on the grounds of gender, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, responsibilities for dependants, physical or mental disability. Candidates are selected for interview based on their skills, qualifications and experience. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
May 20, 2024
Full time
My client is a Global Bank. Looking to hire a Company Secretarial Assistant to join their London HQ. To provide day to day support to the Secretariat to include, taking the minutes of various formal governance meetings, typing and miscellaneous administrative support, working methodically, with great attention to detail, frequently under tight time constraints, including but not limited to the items listed below: To assist the Secretariat Team with the following tasks. Pre-Meeting Administration: Organise meetings Send email notifications, reminders and rescheduling of meetings Prepare the annual and monthly calendar of meetings, calling of meetings, preparation of the agenda, collection of papers, chasing missing papers, accurate collation of papers into meeting packs, updating/making changes to the meeting packs, late circulations, special circulations etc. Ensuring timely and accurate distribution Formal Governance Meetings: Attend formal governance meetings to help with the minutes/prepare the minutes Create a first draft of the minutes for review by the Company Secretary/Chairperson Circulate the draft minutes and monitor the minutes to approval Post-Meeting Administration: Maintain action reports, create consolidated action reports for individuals, circulate action reports, follow-up assigned actions with owners Create, maintain, and publish standard templates Update and maintain meeting attendance records Update and maintain various trackers Update and maintain various calendars Maintain various hard copy and soft copy files and records Liaise with the owner of Policies/Procedures about approvals and publication of the new/amended policies/procedures/manuals in SharePoint. General: Assist in the preparation of MI/committee submissions for the Secretariat Assist in following up/monitoring items to conclusion Develop a close working relationship with the Secretariat (a small, friendly team of two) and other members of staff Take messages for the Company Secretary Answer queries from other staff Will report to company secretary The ideal candidate with following expertise is preferred: Excellent verbal communication in English High standard of written English Previous experience preparing detailed and comprehensive minutes of meetings in English Good working knowledge of Microsoft Office applications including Word, Excel, PowerPoint and Outlook Fast and accurate typing and data input Methodical approach Attention to detail Comfortable managing Softcopy and Hardcopy files (live and archive); Personable, friendly, approach Ability to work under pressure Ability to meet tight deadlines As this is a small friendly team, the role would suit someone who is a team player and who can engage easily with colleagues in other departments Our client is an equal opportunity employer and ensures that no applicant is subject to less favourable treatment on the grounds of gender, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, responsibilities for dependants, physical or mental disability. Candidates are selected for interview based on their skills, qualifications and experience. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
Job Title: Administrative Assistant Location: Peterborough (office based) Salary: £20,000 - £24,000 per annum Job type: Full Time, Permanent Working Hours: Monday - Friday, 8am - 5pm Desired Start Date: Immediate About us: Westone Housing Ltd are a property conversion and repairs specialist business in Peterborough. Using our own employed trades and approved contractors we carryout property reinstatement and rebuilding services for the insurance industry plus conversions and improvements in both residential and commercial property markets. Due to business growth, we are currently recruiting an Administration Assistant to join the team at our Head Office in Peterborough. This role is crucial in ensuring the smooth flow of our revenue collection process, maintaining accurate financial records, and contributing to the financial health of our organisation. About the Role: We are looking for an organised and efficient Administrative Assistant to join our team. You will play a vital role in supporting the day-to-day operations of our office by providing administrative and clerical support to our team. Responsibilities: Communication: Answer and direct phone calls professionally and courteously Respond to emails and other enquiries promptly and accurately Liaise with clients, suppliers, and other stakeholders Maintain filing systems (physical and digital) to ensure easy access to documents Prepare documents such as letters, reports, presentations, and spreadsheets About you: Skills and Qualifications: Excellent written and verbal communication skills Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organisational and time management skills Ability to work independently and as part of a team Proactive and solution-oriented approach to problem-solving Attention to detail and accuracy Proficiency in Microsoft Office Suite Experience in an administrative role is preferred Benefits: Competitive salary and benefits package Opportunity to work in a fast-paced and dynamic environment Be part of a supportive and collaborative team Professional development opportunities Company pension Company events Employee discounts On site parking Wellness program Cycle to work scheme Please click on the APPLY button to submit your CV for this role. Candidates with the experience or relevant job titles of; Office Assistant, Office Administrator, Office Admin, Administrator, Admin, Office Associate, Office Support, General Admin, Executive Assistant, Customer Service Administrator, Customer Service Assistant may also be considered for this role.
May 20, 2024
Full time
Job Title: Administrative Assistant Location: Peterborough (office based) Salary: £20,000 - £24,000 per annum Job type: Full Time, Permanent Working Hours: Monday - Friday, 8am - 5pm Desired Start Date: Immediate About us: Westone Housing Ltd are a property conversion and repairs specialist business in Peterborough. Using our own employed trades and approved contractors we carryout property reinstatement and rebuilding services for the insurance industry plus conversions and improvements in both residential and commercial property markets. Due to business growth, we are currently recruiting an Administration Assistant to join the team at our Head Office in Peterborough. This role is crucial in ensuring the smooth flow of our revenue collection process, maintaining accurate financial records, and contributing to the financial health of our organisation. About the Role: We are looking for an organised and efficient Administrative Assistant to join our team. You will play a vital role in supporting the day-to-day operations of our office by providing administrative and clerical support to our team. Responsibilities: Communication: Answer and direct phone calls professionally and courteously Respond to emails and other enquiries promptly and accurately Liaise with clients, suppliers, and other stakeholders Maintain filing systems (physical and digital) to ensure easy access to documents Prepare documents such as letters, reports, presentations, and spreadsheets About you: Skills and Qualifications: Excellent written and verbal communication skills Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organisational and time management skills Ability to work independently and as part of a team Proactive and solution-oriented approach to problem-solving Attention to detail and accuracy Proficiency in Microsoft Office Suite Experience in an administrative role is preferred Benefits: Competitive salary and benefits package Opportunity to work in a fast-paced and dynamic environment Be part of a supportive and collaborative team Professional development opportunities Company pension Company events Employee discounts On site parking Wellness program Cycle to work scheme Please click on the APPLY button to submit your CV for this role. Candidates with the experience or relevant job titles of; Office Assistant, Office Administrator, Office Admin, Administrator, Admin, Office Associate, Office Support, General Admin, Executive Assistant, Customer Service Administrator, Customer Service Assistant may also be considered for this role.
Our client is looking for an EA in Dundee - this is a really exciting and interesting role! Client Details A leading firm Description Proactively manage extremely busy diaries, including scheduling meetings, appointments, coaching calls, business leader group sessions, and Teams calls. Anticipate scheduling conflicts, travel implications, and proactively resolve them. Provide gatekeeper" and "gateway" role. Assist Managing Partner and Marketing Partner with Consulting responsibilities. This includes setting up Teams coaching sessions with clients, in person quarterly client sessions, as well as event management. Communicate directly, and on behalf of the Managing Partner and Chair with Board members, partners, staff, and others on confidential and sensitive matters. Work closely and effectively with the Managing Partner and Chair to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Assist the Chair with pulling together Board Packs, chasing appropriate Partners and key personnel for update reports to be fed into the Board Packs within agreed timescales. Arrange domestic and international travel arrangements for the Managing Partner and Chair, including flights, accommodation, transportation etc. Ensure travel itineraries, meeting packs, are well-planned and executed smoothly. Organise and facilitate meetings, including preparing agendas, slide decks, presentations, coordinating logistics including room bookings, and taking minutes when necessary. Draft/type, proofread, and edit correspondence, presentations, reports, and other documents as needed. Ensure accuracy and consistency in all communications. Complete ad hoc projects and assignments as assigned by the Managing Partner, Chair, Board members and other designated partners. Conduct research, compile data, and prepare reports or presentations as needed. Support Finance Partner with monthly Head of Department financial summary reports and WIP meetings. Provide general administrative support to the Managing Partner and Chair including expense reporting, document management, filing, and data entry. Assist the Managing Partner with onboarding Consulting clients including set-up, Smart searches, production of fee notes, etc. Build and maintain positive relationships with internal and external stakeholders, including partners, staff, clients, business network and other contacts, as necessary. Protect the Managing Partner and Chair's time by reading, researching, collating, and analysing information as needed. Represent the Firm and Partnership in a positive light through great follow-through skills, and sound judgement. Undertake any other appropriate duties as required to support the Managing Partner and Chair to enable them to fulfil their roles. Carry out any other duties relevant to the needs of the Firm and as directed. Assist administrative colleagues during busy periods and periods of absence. Profile Educated to degree standard or equivalent Proven experience as an Executive Assistant or similar role, preferably supporting Managing Director/Board level executives. (Minimum 5 years relevant experience). Exceptional organisational and time management skills Strong written and verbal communication skills, with the ability to interact with people at all levels in a confident, professional manner. Ability to prioritise tasks and multitask in a fast-paced environment Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, and AI). Use of PowerBI desirable. Occasional need to work extended hours to meet needs of business eg meet and greet at events, etc. Discreet and comfortable handing confidential and sensitive information Excellent interpersonal skills and the ability to work effectively with diverse teams Flexible and adaptable to changing priorities and deadlines Attention to detail and high level of accuracy in all work. Strong data analytical skills, proactive problem solver, with a sense of urgency. Dedicated to meeting the expectations of the Managing Partner, Chair, and other Partners by performing duties at the highest level possible on a consistent basis. Strong business sense and can decipher priorities and make sound judgement calls when needed. Job Offer A competitive salary and excellent benefits
May 20, 2024
Full time
Our client is looking for an EA in Dundee - this is a really exciting and interesting role! Client Details A leading firm Description Proactively manage extremely busy diaries, including scheduling meetings, appointments, coaching calls, business leader group sessions, and Teams calls. Anticipate scheduling conflicts, travel implications, and proactively resolve them. Provide gatekeeper" and "gateway" role. Assist Managing Partner and Marketing Partner with Consulting responsibilities. This includes setting up Teams coaching sessions with clients, in person quarterly client sessions, as well as event management. Communicate directly, and on behalf of the Managing Partner and Chair with Board members, partners, staff, and others on confidential and sensitive matters. Work closely and effectively with the Managing Partner and Chair to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Assist the Chair with pulling together Board Packs, chasing appropriate Partners and key personnel for update reports to be fed into the Board Packs within agreed timescales. Arrange domestic and international travel arrangements for the Managing Partner and Chair, including flights, accommodation, transportation etc. Ensure travel itineraries, meeting packs, are well-planned and executed smoothly. Organise and facilitate meetings, including preparing agendas, slide decks, presentations, coordinating logistics including room bookings, and taking minutes when necessary. Draft/type, proofread, and edit correspondence, presentations, reports, and other documents as needed. Ensure accuracy and consistency in all communications. Complete ad hoc projects and assignments as assigned by the Managing Partner, Chair, Board members and other designated partners. Conduct research, compile data, and prepare reports or presentations as needed. Support Finance Partner with monthly Head of Department financial summary reports and WIP meetings. Provide general administrative support to the Managing Partner and Chair including expense reporting, document management, filing, and data entry. Assist the Managing Partner with onboarding Consulting clients including set-up, Smart searches, production of fee notes, etc. Build and maintain positive relationships with internal and external stakeholders, including partners, staff, clients, business network and other contacts, as necessary. Protect the Managing Partner and Chair's time by reading, researching, collating, and analysing information as needed. Represent the Firm and Partnership in a positive light through great follow-through skills, and sound judgement. Undertake any other appropriate duties as required to support the Managing Partner and Chair to enable them to fulfil their roles. Carry out any other duties relevant to the needs of the Firm and as directed. Assist administrative colleagues during busy periods and periods of absence. Profile Educated to degree standard or equivalent Proven experience as an Executive Assistant or similar role, preferably supporting Managing Director/Board level executives. (Minimum 5 years relevant experience). Exceptional organisational and time management skills Strong written and verbal communication skills, with the ability to interact with people at all levels in a confident, professional manner. Ability to prioritise tasks and multitask in a fast-paced environment Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, and AI). Use of PowerBI desirable. Occasional need to work extended hours to meet needs of business eg meet and greet at events, etc. Discreet and comfortable handing confidential and sensitive information Excellent interpersonal skills and the ability to work effectively with diverse teams Flexible and adaptable to changing priorities and deadlines Attention to detail and high level of accuracy in all work. Strong data analytical skills, proactive problem solver, with a sense of urgency. Dedicated to meeting the expectations of the Managing Partner, Chair, and other Partners by performing duties at the highest level possible on a consistent basis. Strong business sense and can decipher priorities and make sound judgement calls when needed. Job Offer A competitive salary and excellent benefits
Private Client Legal Assistant BCR/JH/1112 Walsall £22,500 Bell Cornwall is currently seeking a dedicated and efficient Private Client Legal Secretary with a strong background in admin support to join our client's team. This role involves providing comprehensive secretarial and administrative support to Fee Earners, alongside managing reception duties to ensure the firm operates at maximum efficiency. The ideal candidate will possess strong organisational and communication skills, with a commitment to maintaining high standards of client care. Key Duties Manage the diary of Fee Earners, arranging meetings and appointments. Handle routine client correspondence and address queries promptly. Provide professional assistance to clients both in person and over the telephone. Maintain accurate client records on the firm's database, ensuring all communications and file notes are systematically recorded. Produce and mail client correspondence and enclosures, including billing documents. Ensure strict confidentiality of all client and firm information and documentation. Oversee the maintenance of client hard copy files, including copying, storage, and retrieval of information. Manage financial tasks such as dealing with completion funds/slips, ordering documents from the Land Registry, handling search requests and payments, completing Stamp Duty processes, and ensuring cleared balances before account closures. Request payments and record receipts of client monies. Coordinate searches, reports, and other necessary information as requested by fee earners. Handle office duties such as organising post, running errands to the post office, and general clerical tasks including typing, photocopying, filing, and managing emails and faxes. Adhere to safety protocols in line with the Health and Safety at Work Act. Undertake additional tasks and responsibilities as requested by the firm. Key Criteria Proven experience in secretarial and administrative roles, preferably within a legal or professional services environment. Excellent organisational skills and the ability to multitask effectively. Strong communication skills and a professional demeanour in dealing with clients. Familiarity with legal documentation and compliance requirements is highly beneficial. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Additional Information Hours: Monday to Friday, 09:00 - 17:15 Holiday: 25 days plus Bank Holidays Salary: Dependent on experience This position offers the chance to be an integral part of a dynamic team, providing essential support that contributes to the smooth and effective functioning of the firm. If you are a detail-oriented professional looking to further your career in a supportive and engaging environment, apply now through Bell Cornwall Recruitment for the role of Secretary. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 20, 2024
Full time
Private Client Legal Assistant BCR/JH/1112 Walsall £22,500 Bell Cornwall is currently seeking a dedicated and efficient Private Client Legal Secretary with a strong background in admin support to join our client's team. This role involves providing comprehensive secretarial and administrative support to Fee Earners, alongside managing reception duties to ensure the firm operates at maximum efficiency. The ideal candidate will possess strong organisational and communication skills, with a commitment to maintaining high standards of client care. Key Duties Manage the diary of Fee Earners, arranging meetings and appointments. Handle routine client correspondence and address queries promptly. Provide professional assistance to clients both in person and over the telephone. Maintain accurate client records on the firm's database, ensuring all communications and file notes are systematically recorded. Produce and mail client correspondence and enclosures, including billing documents. Ensure strict confidentiality of all client and firm information and documentation. Oversee the maintenance of client hard copy files, including copying, storage, and retrieval of information. Manage financial tasks such as dealing with completion funds/slips, ordering documents from the Land Registry, handling search requests and payments, completing Stamp Duty processes, and ensuring cleared balances before account closures. Request payments and record receipts of client monies. Coordinate searches, reports, and other necessary information as requested by fee earners. Handle office duties such as organising post, running errands to the post office, and general clerical tasks including typing, photocopying, filing, and managing emails and faxes. Adhere to safety protocols in line with the Health and Safety at Work Act. Undertake additional tasks and responsibilities as requested by the firm. Key Criteria Proven experience in secretarial and administrative roles, preferably within a legal or professional services environment. Excellent organisational skills and the ability to multitask effectively. Strong communication skills and a professional demeanour in dealing with clients. Familiarity with legal documentation and compliance requirements is highly beneficial. Ability to handle sensitive information with the highest degree of integrity and confidentiality. Additional Information Hours: Monday to Friday, 09:00 - 17:15 Holiday: 25 days plus Bank Holidays Salary: Dependent on experience This position offers the chance to be an integral part of a dynamic team, providing essential support that contributes to the smooth and effective functioning of the firm. If you are a detail-oriented professional looking to further your career in a supportive and engaging environment, apply now through Bell Cornwall Recruitment for the role of Secretary. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Job Title: Administration Assistant Location: Dorchester (Hybrid) Contract Type: Temporary Salary: £12.18 per hour About Us Connect2Dorset is a managed service agency owned by Dorset Council providing temporary, contract and interim opportunities into the Council. Our service is built on our values of ethical, trustworthy, and caring, and our profits are returned to our Local Authority shareholders. About the Role As an Administration Assistant, you will provide clerical, administrative, and secretarial support to officers within a designated function, either in support of a designated officers or to the team as a whole. What is the day-to-day of the role: Performing general clerical duties: word processing, arranging meetings, minute-taking, diary management, handling calls, and greeting visitors. Maintaining and managing data systems, ensuring data quality and integrity. Updating spreadsheets, distributing questionnaires, and keeping website pages current. Acting as a point of contact for staff and customers, providing advice or directing inquiries. Assisting with financial tasks such as processing travel claims. Promoting and safeguarding the welfare of children and young people if applicable. Required Skills and Qualifications Strong clerical, administrative, and secretarial skills. Ability to work independently and take initiative. Proficiency in word processing and various administrative tasks. Excellent communication and organizational skills. Experience with data management and ensuring data quality. Financial administrative experience is a plus. Commitment to safeguarding children and young people. Ability to supervise junior staff if needed. Connect2Staff/Connect2Kent, part of Commercial Services Trading/Kent Ltd, is an equal opportunities Employment Agency & Business and positively encourages applications from all suitably qualified and eligible candidates.
May 20, 2024
Full time
Job Title: Administration Assistant Location: Dorchester (Hybrid) Contract Type: Temporary Salary: £12.18 per hour About Us Connect2Dorset is a managed service agency owned by Dorset Council providing temporary, contract and interim opportunities into the Council. Our service is built on our values of ethical, trustworthy, and caring, and our profits are returned to our Local Authority shareholders. About the Role As an Administration Assistant, you will provide clerical, administrative, and secretarial support to officers within a designated function, either in support of a designated officers or to the team as a whole. What is the day-to-day of the role: Performing general clerical duties: word processing, arranging meetings, minute-taking, diary management, handling calls, and greeting visitors. Maintaining and managing data systems, ensuring data quality and integrity. Updating spreadsheets, distributing questionnaires, and keeping website pages current. Acting as a point of contact for staff and customers, providing advice or directing inquiries. Assisting with financial tasks such as processing travel claims. Promoting and safeguarding the welfare of children and young people if applicable. Required Skills and Qualifications Strong clerical, administrative, and secretarial skills. Ability to work independently and take initiative. Proficiency in word processing and various administrative tasks. Excellent communication and organizational skills. Experience with data management and ensuring data quality. Financial administrative experience is a plus. Commitment to safeguarding children and young people. Ability to supervise junior staff if needed. Connect2Staff/Connect2Kent, part of Commercial Services Trading/Kent Ltd, is an equal opportunities Employment Agency & Business and positively encourages applications from all suitably qualified and eligible candidates.
Job Title: Team Assistant (Administrator) Location of the job : Maidstone ME14 (office based only) Contract type : Temporary (potential temp to perm) Weekly hours : 37 hours Working hours : Monday-Friday covering a rota active from 7:30 AM to 6 PM Start date : ASAP Job Purpose The role of the repairs call handler is to handle a high volume of inbound calls to the repairs line while accurately diagnosing, triaging and raising wide range of repairs for residents. You'll need to be confident using own initiative and have the ability to update systems and follow processes. Responsibilities Assist others in the department to ensure efficient and effective administrative practices, and resolve administrative and other queries related to the work of the department. Arrange, and attend or represent unit/supervisor at meetings, including preparing papers, booking rooms and refreshments, taking notes, and drafting minutes. Booking appointments, updating calendars Liaison with members of staff in other departments and external contacts / customers, in relation to the team/department's area of work.Develop and maintain administrative and office systems, databases and spreadsheets, as required. Provide guidance and interpretation on relevant policies, procedures, and regulations. Assist in, and in some cases lead on the implementation of continuous improvement of business and administrative processes relevant to the working area. Order and maintain stationary and equipment supplies, ensuring purchase orders are raised in accordance with procedures, and other financial systems are updated where required Provide project support to the team and to lead on administrative projects as required. No role profile can cover every issue which may arise within the post at various times and the postholder is expected to carry out other duties from time to time, which are broadly consistent with those described. Person Specification Experience of scheduling work in a maintenance environment and can demonstrate. Experience of delivering a front line, customer focussed service Experience of working in a housing management or maintenance environment. Experience of working on an inner city, multi-cultural environment and working closely with tenants Good interpersonal skills and the ability to communicate well. Good interpersonal skills and the ability to communicate well with staff, managers, and external agencies and other Associations both verbally and in writing If you are interested in this position and meet the above criteria, please send your CV now for consideration.If you require any additional information regarding the position, please call Ryan at Service Care Solutions on or send an E-Mail to
May 20, 2024
Full time
Job Title: Team Assistant (Administrator) Location of the job : Maidstone ME14 (office based only) Contract type : Temporary (potential temp to perm) Weekly hours : 37 hours Working hours : Monday-Friday covering a rota active from 7:30 AM to 6 PM Start date : ASAP Job Purpose The role of the repairs call handler is to handle a high volume of inbound calls to the repairs line while accurately diagnosing, triaging and raising wide range of repairs for residents. You'll need to be confident using own initiative and have the ability to update systems and follow processes. Responsibilities Assist others in the department to ensure efficient and effective administrative practices, and resolve administrative and other queries related to the work of the department. Arrange, and attend or represent unit/supervisor at meetings, including preparing papers, booking rooms and refreshments, taking notes, and drafting minutes. Booking appointments, updating calendars Liaison with members of staff in other departments and external contacts / customers, in relation to the team/department's area of work.Develop and maintain administrative and office systems, databases and spreadsheets, as required. Provide guidance and interpretation on relevant policies, procedures, and regulations. Assist in, and in some cases lead on the implementation of continuous improvement of business and administrative processes relevant to the working area. Order and maintain stationary and equipment supplies, ensuring purchase orders are raised in accordance with procedures, and other financial systems are updated where required Provide project support to the team and to lead on administrative projects as required. No role profile can cover every issue which may arise within the post at various times and the postholder is expected to carry out other duties from time to time, which are broadly consistent with those described. Person Specification Experience of scheduling work in a maintenance environment and can demonstrate. Experience of delivering a front line, customer focussed service Experience of working in a housing management or maintenance environment. Experience of working on an inner city, multi-cultural environment and working closely with tenants Good interpersonal skills and the ability to communicate well. Good interpersonal skills and the ability to communicate well with staff, managers, and external agencies and other Associations both verbally and in writing If you are interested in this position and meet the above criteria, please send your CV now for consideration.If you require any additional information regarding the position, please call Ryan at Service Care Solutions on or send an E-Mail to
Personal Assistant - Chief Procurement Officer (12-month Fixed Term Contract) London Let's bring out the best in you! About us Direct Line Group is one of the UK's largest insurance companies and home to some of the best-known brands including Direct Line, Churchill and Green Flag. As a business we have our Procurement and Supply Chain teams operating as one central function, helping to deliver great performance and value for our organisation and our customers. We're looking for a Personal Assistant to join our team to support our Chief Procurement Officer and Senior Management on a 12 month Fixed Term Contract. What you'll be doing Coordinate and schedule internal and external meetings. Ensure desks and rooms are booked, refreshments are arranged as required and details are kept up to date. Arranging travel, transport and accommodation as required. Inbox management, ensuring emails that need actioning are flagged in a timely manner or passing them to others who can pick up accordingly. Ensuring the ELN/B6 member's expenses are processed, and any other administrative tasks are up to date and completed in a timely manner. Process procurement purchase orders and invoices as required. Compiling and preparing letters, reports, emails as required. Ad hoc personal tasks as required. Acting as the main point of contact for the ELN member. What we're looking for: Technical proficiency (i.e. Microsoft Work, Outlook, Excel, Teams etc). Exceptional organisational skills and ability to multitask and problem solve. Ability to be flexible and prioritise workloads. Excellent communication skills - good working relationships are key to help overcome difficult tasks. Curiosity, embracing new technologies and desire to make a positive impact. Ways of working: Our hybrid model way of working offers a 'best of both worlds' approach combining the best parts of home and office-working, offering flexibility for everyone. When you'll be in the office depends on your role, but most colleagues are in 2 days a week, and we'll consider the flexible working options that work best for you. Read our flexible working approach here . What we'll give you: We wouldn't be where we are today without our people and the wide variety of perspectives and life experiences they bring. That's why we offer excellent benefits to suit your lifestyle and a flexible working model combining the best parts of home and office-working, varying with the nature of your role. Core benefits include: 9% employer contributed pension. 50% off home, motor and pet insurance plus free travel insurance and Green Flag breakdown cover 22 days holiday Additional optional Health and Dental insurance Buy as you earn share scheme Employee discounts and cashback Plus many more There's no-one else like you. No-one with the exact same mix of strengths, quirks, skills and thoughts. That's why you could belong here. As part of a team of brilliant individuals, in a place that empowers you to be the best you can be. We're proud of who we are, of what we do, and what every single one of us brings. Join us . Help us keep innovating and putting customers at the heart of everything. To be an insurance company of the future. When we work together, we can all achieve great things. Inspiring, challenging, and supporting each other to aim higher. Together we're one of a kind.
May 19, 2024
Full time
Personal Assistant - Chief Procurement Officer (12-month Fixed Term Contract) London Let's bring out the best in you! About us Direct Line Group is one of the UK's largest insurance companies and home to some of the best-known brands including Direct Line, Churchill and Green Flag. As a business we have our Procurement and Supply Chain teams operating as one central function, helping to deliver great performance and value for our organisation and our customers. We're looking for a Personal Assistant to join our team to support our Chief Procurement Officer and Senior Management on a 12 month Fixed Term Contract. What you'll be doing Coordinate and schedule internal and external meetings. Ensure desks and rooms are booked, refreshments are arranged as required and details are kept up to date. Arranging travel, transport and accommodation as required. Inbox management, ensuring emails that need actioning are flagged in a timely manner or passing them to others who can pick up accordingly. Ensuring the ELN/B6 member's expenses are processed, and any other administrative tasks are up to date and completed in a timely manner. Process procurement purchase orders and invoices as required. Compiling and preparing letters, reports, emails as required. Ad hoc personal tasks as required. Acting as the main point of contact for the ELN member. What we're looking for: Technical proficiency (i.e. Microsoft Work, Outlook, Excel, Teams etc). Exceptional organisational skills and ability to multitask and problem solve. Ability to be flexible and prioritise workloads. Excellent communication skills - good working relationships are key to help overcome difficult tasks. Curiosity, embracing new technologies and desire to make a positive impact. Ways of working: Our hybrid model way of working offers a 'best of both worlds' approach combining the best parts of home and office-working, offering flexibility for everyone. When you'll be in the office depends on your role, but most colleagues are in 2 days a week, and we'll consider the flexible working options that work best for you. Read our flexible working approach here . What we'll give you: We wouldn't be where we are today without our people and the wide variety of perspectives and life experiences they bring. That's why we offer excellent benefits to suit your lifestyle and a flexible working model combining the best parts of home and office-working, varying with the nature of your role. Core benefits include: 9% employer contributed pension. 50% off home, motor and pet insurance plus free travel insurance and Green Flag breakdown cover 22 days holiday Additional optional Health and Dental insurance Buy as you earn share scheme Employee discounts and cashback Plus many more There's no-one else like you. No-one with the exact same mix of strengths, quirks, skills and thoughts. That's why you could belong here. As part of a team of brilliant individuals, in a place that empowers you to be the best you can be. We're proud of who we are, of what we do, and what every single one of us brings. Join us . Help us keep innovating and putting customers at the heart of everything. To be an insurance company of the future. When we work together, we can all achieve great things. Inspiring, challenging, and supporting each other to aim higher. Together we're one of a kind.