At Reed, we are always on the lookout for skilled PA's with experience in the office environment on a temporary basis. We are currently working with a return client to recruit a temporary PA. Responsibilities of the Personal Assistant: Efficiently organize and manage the MD's calendar, including scheduling appointments and meetings. Prioritize conflicting demands to optimize the MD's productivity. Serve as the primary point of contact for internal and external communications, including calls and emails. Draft, review, and distribute various correspondence and reports on behalf of the MD. Coordinate meetings, conferences, and travel arrangements for the MD. Prepare meeting agendas, take minutes, and distribute relevant documentation. Offer comprehensive administrative support, managing expenses, invoices, and confidential records. Conduct research, compile data, and prepare reports or presentations as needed. Foster effective relationships with internal teams, external clients, and stakeholders on behalf of the MD. Facilitate communication and collaboration among executives, staff, and stakeholders.
May 17, 2024
Full time
At Reed, we are always on the lookout for skilled PA's with experience in the office environment on a temporary basis. We are currently working with a return client to recruit a temporary PA. Responsibilities of the Personal Assistant: Efficiently organize and manage the MD's calendar, including scheduling appointments and meetings. Prioritize conflicting demands to optimize the MD's productivity. Serve as the primary point of contact for internal and external communications, including calls and emails. Draft, review, and distribute various correspondence and reports on behalf of the MD. Coordinate meetings, conferences, and travel arrangements for the MD. Prepare meeting agendas, take minutes, and distribute relevant documentation. Offer comprehensive administrative support, managing expenses, invoices, and confidential records. Conduct research, compile data, and prepare reports or presentations as needed. Foster effective relationships with internal teams, external clients, and stakeholders on behalf of the MD. Facilitate communication and collaboration among executives, staff, and stakeholders.
Executive Assistant - Financial Control Division - Investment Banking Temp with potential to convert to perm - Near St Pauls & Farringdon £24 - £28 per hour plus overtime 9am - 6pm / 8am - 5pm 5 days in office My client, a leading global investment bank with stunning offices in London, are looking for an Assistant with a minimum of 3 years' experience working withing Financial Services, to join their Financial Control Division. This is a critical division within the bank in terms of the safeguarding of the assets of the firm and this role will support across levels, whilst also providing general admin support to the wider team.This division is ideal for an experienced, well-organised and hardworking Assistant with an understanding of the financial markets. In return, there may be scope, in time, to get involved in project management and other initiatives within the company. WHAT YOU'LL DO: MD level support, with wider support to the EMEA team including Analysts, Associates and VPs Diary and calendar management Coordinating and scheduling meetings and conference calls across multiple time zones Coordinating travel arrangements for the team including visa applications, international flights and accommodation bookings Expense management and preparation in Concur Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal / external meetings and VCs across multiple locations Updating and maintaining internal office systems Booking events Working with the other Assistants to help onboard new hires Taking on ad hoc tasks whilst maintaining workflow Providing phone / holiday coverage WHO YOU ARE: Minimum 3 years' experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint Professional, positive, can-do attitude to work Strong communication, excellent telephone manner Ability to be proactive, use initiative and multi-task, as well as prioritise Team player with experience of working in a large team with strong interpersonal and organizational skills High level of discretion/confidentiality when handling sensitive and confidential information Ability to work with different time zones including the Americas, EMEA and Asia Experience of working as an Assistant within Financial Services is imperative for this role, as is the experience of supporting a wider team whilst supporting. If this sounds like it could be the next role for you, please apply now!Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 17, 2024
Full time
Executive Assistant - Financial Control Division - Investment Banking Temp with potential to convert to perm - Near St Pauls & Farringdon £24 - £28 per hour plus overtime 9am - 6pm / 8am - 5pm 5 days in office My client, a leading global investment bank with stunning offices in London, are looking for an Assistant with a minimum of 3 years' experience working withing Financial Services, to join their Financial Control Division. This is a critical division within the bank in terms of the safeguarding of the assets of the firm and this role will support across levels, whilst also providing general admin support to the wider team.This division is ideal for an experienced, well-organised and hardworking Assistant with an understanding of the financial markets. In return, there may be scope, in time, to get involved in project management and other initiatives within the company. WHAT YOU'LL DO: MD level support, with wider support to the EMEA team including Analysts, Associates and VPs Diary and calendar management Coordinating and scheduling meetings and conference calls across multiple time zones Coordinating travel arrangements for the team including visa applications, international flights and accommodation bookings Expense management and preparation in Concur Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal / external meetings and VCs across multiple locations Updating and maintaining internal office systems Booking events Working with the other Assistants to help onboard new hires Taking on ad hoc tasks whilst maintaining workflow Providing phone / holiday coverage WHO YOU ARE: Minimum 3 years' experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint Professional, positive, can-do attitude to work Strong communication, excellent telephone manner Ability to be proactive, use initiative and multi-task, as well as prioritise Team player with experience of working in a large team with strong interpersonal and organizational skills High level of discretion/confidentiality when handling sensitive and confidential information Ability to work with different time zones including the Americas, EMEA and Asia Experience of working as an Assistant within Financial Services is imperative for this role, as is the experience of supporting a wider team whilst supporting. If this sounds like it could be the next role for you, please apply now!Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Executive Assistant £28-35k South Liverpool 35 hours per week Free parking, good transport links Company Culture This is a super opportunity to join a growing and exciting business with an excellent reputation in their field. They offer a supportive and friendly environment; you are treated as an individual with the ability to have your voice heard. They have a reputation for quality and innovation. Your hard work is rewarded, and staff development is top of there list. Role You will report to a supportive and experienced Executive Team who will help you develop in your career path. This is truly a superb opportunity for someone who is looking for that next step with stability and growth. Undertaking EA support duties for the MD and senior management team. Here is an overview of some of the key duties:- Sole management for MD's diary and travel arrangements in Europe and Internationally Arranging board meetings Daily diary management Responsible for formatting letters and reports Assisting with PowerPoint presentations Liaising with internal and external executives to coordinate a variety of meetings Detailed travel itineraries, working across multiple time zones Uploading official/sensitive documents and reports. Experience It is key you have exposure in an Executive / PA setting. Good working knowledge of Word, Excel & PowerPoint If you are keen, organised, with a quality driven approach this could be the job for you! Beam Recruit is a specialist consultancy based in Liverpool covering vacancies in the Northwest. A note from us We get so many applications that in some instances we are unable to offer individual feedback. If your application is successful, you will be contacted within 5 working days. If you want to call us for a confidential chat about any other vacancies or some guidance, we are happy to help.
May 17, 2024
Full time
Executive Assistant £28-35k South Liverpool 35 hours per week Free parking, good transport links Company Culture This is a super opportunity to join a growing and exciting business with an excellent reputation in their field. They offer a supportive and friendly environment; you are treated as an individual with the ability to have your voice heard. They have a reputation for quality and innovation. Your hard work is rewarded, and staff development is top of there list. Role You will report to a supportive and experienced Executive Team who will help you develop in your career path. This is truly a superb opportunity for someone who is looking for that next step with stability and growth. Undertaking EA support duties for the MD and senior management team. Here is an overview of some of the key duties:- Sole management for MD's diary and travel arrangements in Europe and Internationally Arranging board meetings Daily diary management Responsible for formatting letters and reports Assisting with PowerPoint presentations Liaising with internal and external executives to coordinate a variety of meetings Detailed travel itineraries, working across multiple time zones Uploading official/sensitive documents and reports. Experience It is key you have exposure in an Executive / PA setting. Good working knowledge of Word, Excel & PowerPoint If you are keen, organised, with a quality driven approach this could be the job for you! Beam Recruit is a specialist consultancy based in Liverpool covering vacancies in the Northwest. A note from us We get so many applications that in some instances we are unable to offer individual feedback. If your application is successful, you will be contacted within 5 working days. If you want to call us for a confidential chat about any other vacancies or some guidance, we are happy to help.
Office Administrator • Stratford upon Avon • Permanent • Part Time • £13-15 per hour Our client, based in Stratford upon Avon, is seeking a part time administrator due to expansion. This role is to work in their Accounts department. This is a part time position working upto 20 hours per week. Hours are flexible but based around the hours of 10-2, Monday to Friday. The Office Administrator's day to day duties are as follows: Answering the telephone and email enquiries Taking enquiries, processing orders/payments, after-sales service Updating deliveries and inputting on sage, organising import/export documentation, liaising with suppliers Invoicing (sage line 50) taking payments, setting up new credit accounts, checking supplier invoices/statements, inputting of invoices on Sage 50, customer payments inputting on Sage 50, credit control and other general accounts administration duties Communicate with suppliers and transport companies, communicate with customers keeping them informed as necessary Supporting the MD and General Manager in various administration work as and when required The Office Administrator must have the following skills/experience: Ability to perform senior administrative duties Excellent PC skills, Sage 50, in Microsoft Word, Excel, Outlook Fast and accurate data entry skills with attention to detail Excellent written & verbal communication skills including ability to communicate at all levels Managing time effectively and efficiently, to maximise activity levels, whilst prioritising the workload Flexible approach, fast thinking & acting, open to change and willing to learn and apply new skills To be highly self-motivated and be driven by outstanding performance Ability to take on the responsibility of being a key member of the team, taking full ownership of the role To Go the extra mile for the business, the team and the customer What s on offer for the successful Office Administrator? Competitive Salary of upto £15 per hour & annual Bonus (performance/profit-related) Pension Scheme 25 days holiday per annum based on full time hours (pro-rated for part time hours accordingly depending on the actual hours) + Bank Holidays if they fall on a day that s worked (some holidays to be used during Christmas shutdown) Part time role Monday Friday 10.30am 2.00pm (may be more hours during holiday cover) Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley. We want your experience with using a recruitment agency to be a good one and will always endeavour to get back to all applicants. You can also contact us on (phone number removed). Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies. Arden Personnel is an equal opportunities employer that welcomes applications from all age groups. We recruit in the following sectors. Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain.
May 17, 2024
Full time
Office Administrator • Stratford upon Avon • Permanent • Part Time • £13-15 per hour Our client, based in Stratford upon Avon, is seeking a part time administrator due to expansion. This role is to work in their Accounts department. This is a part time position working upto 20 hours per week. Hours are flexible but based around the hours of 10-2, Monday to Friday. The Office Administrator's day to day duties are as follows: Answering the telephone and email enquiries Taking enquiries, processing orders/payments, after-sales service Updating deliveries and inputting on sage, organising import/export documentation, liaising with suppliers Invoicing (sage line 50) taking payments, setting up new credit accounts, checking supplier invoices/statements, inputting of invoices on Sage 50, customer payments inputting on Sage 50, credit control and other general accounts administration duties Communicate with suppliers and transport companies, communicate with customers keeping them informed as necessary Supporting the MD and General Manager in various administration work as and when required The Office Administrator must have the following skills/experience: Ability to perform senior administrative duties Excellent PC skills, Sage 50, in Microsoft Word, Excel, Outlook Fast and accurate data entry skills with attention to detail Excellent written & verbal communication skills including ability to communicate at all levels Managing time effectively and efficiently, to maximise activity levels, whilst prioritising the workload Flexible approach, fast thinking & acting, open to change and willing to learn and apply new skills To be highly self-motivated and be driven by outstanding performance Ability to take on the responsibility of being a key member of the team, taking full ownership of the role To Go the extra mile for the business, the team and the customer What s on offer for the successful Office Administrator? Competitive Salary of upto £15 per hour & annual Bonus (performance/profit-related) Pension Scheme 25 days holiday per annum based on full time hours (pro-rated for part time hours accordingly depending on the actual hours) + Bank Holidays if they fall on a day that s worked (some holidays to be used during Christmas shutdown) Part time role Monday Friday 10.30am 2.00pm (may be more hours during holiday cover) Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley. We want your experience with using a recruitment agency to be a good one and will always endeavour to get back to all applicants. You can also contact us on (phone number removed). Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies. Arden Personnel is an equal opportunities employer that welcomes applications from all age groups. We recruit in the following sectors. Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain.
Berry Recruitment are NOW hiring for a dedicated, experience and adaptable Executive Assistant to work for a very reputable and established organisation based in Oxford. We are looking for someone who is very organised and able to work within a high-energy business. Attention to detail as well as great personal communications and computer skills are essential. The successful candidate will have access to the company's, and its staff's, highly sensitive data and therefore discretion is very important. Role: Executive Assistant Salary: £24,000 - £29,000 per annum depending on experience Location : Oxford, Oxfordshire Hours: 9am to 5pm - Monday - Friday (Hybrid Working) Key Responsibilities of the Executive Assistant: Management of incoming email communication of MD's mailbox - filtering, responding, and filling of emails and their attachments Managing and supporting MD and other managers with incoming email communications. Engaging with external companies that are contracted or its customers (such as stationary providers and others) Diary Management - scheduling of meetings, reminders, and planning Meetings minute taking - attending management meetings to take notes, which are then distributed. Assisting with office administration support, home working setups, equipment ordering etc. Ordering required equipment for the company and its customers. Running, distributing, and collating reports for the accounts team. Processing and allocation of credit card receipts. Events planning and organising. Market research and review for suppliers (including IT, stationary, office equipment supplies and more) Assisting with staff profiles management and facilitating photoshoots for staff. Supporting the Marketing Manager - social media accounts (scheduling posts - drafted by Marketing team) and running regular reports for site analytics and reviews. Supporting the Marketing Manager with other daily marketing requirements. Creating monthly newsletters and bi-weekly gold star and positive vibes newsletters. Creating guides and 'know how's' documentation. About you: Proactive approach, well-organised and meticulous, with a proven ability to multitask and deliver excellent results under pressure. 'Can do' attitude - prepared to think outside the box to solve problems. Excellent written and verbal communication skills A team player who is also comfortable working independently. Proficient in Microsoft Office and has a desire to learn to use new software systems. Excellent attention to detail. No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can bring value to the role, we'd love to learn more about you!" For more information and to apply, contact the Oxford branch of Berry Recruitment - or click 'Apply Now' to submit your application Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
May 17, 2024
Full time
Berry Recruitment are NOW hiring for a dedicated, experience and adaptable Executive Assistant to work for a very reputable and established organisation based in Oxford. We are looking for someone who is very organised and able to work within a high-energy business. Attention to detail as well as great personal communications and computer skills are essential. The successful candidate will have access to the company's, and its staff's, highly sensitive data and therefore discretion is very important. Role: Executive Assistant Salary: £24,000 - £29,000 per annum depending on experience Location : Oxford, Oxfordshire Hours: 9am to 5pm - Monday - Friday (Hybrid Working) Key Responsibilities of the Executive Assistant: Management of incoming email communication of MD's mailbox - filtering, responding, and filling of emails and their attachments Managing and supporting MD and other managers with incoming email communications. Engaging with external companies that are contracted or its customers (such as stationary providers and others) Diary Management - scheduling of meetings, reminders, and planning Meetings minute taking - attending management meetings to take notes, which are then distributed. Assisting with office administration support, home working setups, equipment ordering etc. Ordering required equipment for the company and its customers. Running, distributing, and collating reports for the accounts team. Processing and allocation of credit card receipts. Events planning and organising. Market research and review for suppliers (including IT, stationary, office equipment supplies and more) Assisting with staff profiles management and facilitating photoshoots for staff. Supporting the Marketing Manager - social media accounts (scheduling posts - drafted by Marketing team) and running regular reports for site analytics and reviews. Supporting the Marketing Manager with other daily marketing requirements. Creating monthly newsletters and bi-weekly gold star and positive vibes newsletters. Creating guides and 'know how's' documentation. About you: Proactive approach, well-organised and meticulous, with a proven ability to multitask and deliver excellent results under pressure. 'Can do' attitude - prepared to think outside the box to solve problems. Excellent written and verbal communication skills A team player who is also comfortable working independently. Proficient in Microsoft Office and has a desire to learn to use new software systems. Excellent attention to detail. No candidate will meet every single desired qualification we have listed. If your experience looks a little different but you think you can bring value to the role, we'd love to learn more about you!" For more information and to apply, contact the Oxford branch of Berry Recruitment - or click 'Apply Now' to submit your application Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Executive AssistantChessington, SurreySalary: DOEMon - Fri, 8.00am - 5.30pm (1hr unpaid lunch) Friday finish at 4.00pm Industry: Construction The ideal candidate will have previous PA/EA experience supporting at board level and any construction industry experience is an advantage. They will need to have excellent verbal and written communication skills, be a good team player and proficient using Word, Excel, Project (basic knowledge) and Office. The role is very 'hands on' and would suit someone who can use their own initiative, with great organisational skills and personality. They will need to be able to multitask, be very proactive and flexible. Attention to detail and a very high level of accuracy are important as well as the ability to uphold confidentiality. The Role: Manage and maintain the MD's diary, schedules, appointments and travel arrangements. Coordinate arrangements, organise meetings, preparation of materials, notetaking and effectively circulate and coordinate follow up actions. Manage and prioritise incoming and outgoing correspondence in a timely manner. Handle confidential documents and communications with absolute discretion. Assist in the preparation of reports, presentations and data analysis. Manage and maintain effective communication and working relationships with key clients and partners at an operational level; the company's senior management team and key internal / external stakeholders. Act as a gatekeeper to ensure the MD's time is managed effectively. Processing of expenses and Provide other support and cover ad hoc duties as and when required. The Person: The successful applicant will be a highly organised and proactive individual who can effectively manage multiple tasks and prioritise. They will have a proven track record in a similar role, as they will be expected to provide a high-level support to the Group Managing Director. Essential: Proven experience as an Executive Assistant / Personal Assistant or in a similar role / level. Excellent organisational, time management, and multitasking abilities. Pro-active nature, able to anticipate the needs of the MD. Strong communication skills, both written and verbal. Proficiency in office software and tools, including Microsoft Office Suite. Ability to work independently and as part of a team. Approachable, able to work under pressure and able to adapt to change. Discretion and confidentiality are paramount. Desirable: Previous experience within the construction industry.
May 17, 2024
Full time
Executive AssistantChessington, SurreySalary: DOEMon - Fri, 8.00am - 5.30pm (1hr unpaid lunch) Friday finish at 4.00pm Industry: Construction The ideal candidate will have previous PA/EA experience supporting at board level and any construction industry experience is an advantage. They will need to have excellent verbal and written communication skills, be a good team player and proficient using Word, Excel, Project (basic knowledge) and Office. The role is very 'hands on' and would suit someone who can use their own initiative, with great organisational skills and personality. They will need to be able to multitask, be very proactive and flexible. Attention to detail and a very high level of accuracy are important as well as the ability to uphold confidentiality. The Role: Manage and maintain the MD's diary, schedules, appointments and travel arrangements. Coordinate arrangements, organise meetings, preparation of materials, notetaking and effectively circulate and coordinate follow up actions. Manage and prioritise incoming and outgoing correspondence in a timely manner. Handle confidential documents and communications with absolute discretion. Assist in the preparation of reports, presentations and data analysis. Manage and maintain effective communication and working relationships with key clients and partners at an operational level; the company's senior management team and key internal / external stakeholders. Act as a gatekeeper to ensure the MD's time is managed effectively. Processing of expenses and Provide other support and cover ad hoc duties as and when required. The Person: The successful applicant will be a highly organised and proactive individual who can effectively manage multiple tasks and prioritise. They will have a proven track record in a similar role, as they will be expected to provide a high-level support to the Group Managing Director. Essential: Proven experience as an Executive Assistant / Personal Assistant or in a similar role / level. Excellent organisational, time management, and multitasking abilities. Pro-active nature, able to anticipate the needs of the MD. Strong communication skills, both written and verbal. Proficiency in office software and tools, including Microsoft Office Suite. Ability to work independently and as part of a team. Approachable, able to work under pressure and able to adapt to change. Discretion and confidentiality are paramount. Desirable: Previous experience within the construction industry.
Purpose of the Job This is a split role, supporting 2 members of the Tech & Services Leadership Team and reports to the Executive Assistant to the MD of Tech & Services. Absence cover support required for other Senior PA's company Directors. Enabling the Leadership Teams of your Directors to function harmoniously through the preparation of meeting agendas and papers; ensuring pre-read material is circulated in a timely manner and tracking actions. Assisting the team with IT queries and troubleshooting and championing agile methods of working to promote efficiency and enable the team to focus their time most effectively. Providing first-class, proactive support to 2 Directors in their day-to-day duties which includes but is not limited to: complex and ever-changing diary management; full inbox management; extensive travel arrangements with detailed itineraries; creation of documents and reports across Word, Excel and PowerPoint; processing expenses. Maintain and support various systems used by the team to monitor budgets, performance and observance of protocols and processes. Actively engage with the team to identify new systems to be created, and improvements required. Event planning by organising away days and events for the teams. Whats Needed - A-levels or equivalent secretarial, or foundation degree qualifications Minimum 3 years' Senior PA experience supporting at Senior Management/ Director level Travel -travel will be required to attend meetings and events requiring overnight stays. Flexibility - flexibility on work schedule may be required at times.
May 17, 2024
Full time
Purpose of the Job This is a split role, supporting 2 members of the Tech & Services Leadership Team and reports to the Executive Assistant to the MD of Tech & Services. Absence cover support required for other Senior PA's company Directors. Enabling the Leadership Teams of your Directors to function harmoniously through the preparation of meeting agendas and papers; ensuring pre-read material is circulated in a timely manner and tracking actions. Assisting the team with IT queries and troubleshooting and championing agile methods of working to promote efficiency and enable the team to focus their time most effectively. Providing first-class, proactive support to 2 Directors in their day-to-day duties which includes but is not limited to: complex and ever-changing diary management; full inbox management; extensive travel arrangements with detailed itineraries; creation of documents and reports across Word, Excel and PowerPoint; processing expenses. Maintain and support various systems used by the team to monitor budgets, performance and observance of protocols and processes. Actively engage with the team to identify new systems to be created, and improvements required. Event planning by organising away days and events for the teams. Whats Needed - A-levels or equivalent secretarial, or foundation degree qualifications Minimum 3 years' Senior PA experience supporting at Senior Management/ Director level Travel -travel will be required to attend meetings and events requiring overnight stays. Flexibility - flexibility on work schedule may be required at times.
We are looking for a driven and hard working PA for a fantastic opportunity based in the City Centre (4 days in office, 1 day WFH). This business is a botique brand and offer a fantastic and diverse working environment with first class city centre offices You will be required to carry out a varied and fast-paced administrative role including the following responsibilities day-to-day: Offer full PA support to the Director as well as ad hoc support to the wider team and other business Directors Management of diaries, travel and meeting arrangements Handling high level queries on behalf of the MD through management of in-house systems and processes Letter and email correspondence in a professional and timely manner Varied and ad hoc project support in line with the business needs You must possess extensive administrative experience, gravitas and level-headed approach to any workload. You must also aspire to be a PA long term and be prepared to commit to full-time, permanent role. Candidates will ideally have worked within similar sectors ie Property, Finance or Legal or similar and will have experience supporting at a C-Suite level. If you think this is the role for you, please apply online or contact Matt on today! Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.
May 17, 2024
Full time
We are looking for a driven and hard working PA for a fantastic opportunity based in the City Centre (4 days in office, 1 day WFH). This business is a botique brand and offer a fantastic and diverse working environment with first class city centre offices You will be required to carry out a varied and fast-paced administrative role including the following responsibilities day-to-day: Offer full PA support to the Director as well as ad hoc support to the wider team and other business Directors Management of diaries, travel and meeting arrangements Handling high level queries on behalf of the MD through management of in-house systems and processes Letter and email correspondence in a professional and timely manner Varied and ad hoc project support in line with the business needs You must possess extensive administrative experience, gravitas and level-headed approach to any workload. You must also aspire to be a PA long term and be prepared to commit to full-time, permanent role. Candidates will ideally have worked within similar sectors ie Property, Finance or Legal or similar and will have experience supporting at a C-Suite level. If you think this is the role for you, please apply online or contact Matt on today! Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.
Personal Assistant supporting the board/directors for Peoples Postcode Lottery Executive Personal Assistant Based at the London Office in Bedford Square with some travel to the Edinburgh Office every so often. Postcode Lottery Group is a purpose-driven business, operating society lotteries to raise funds for charities and good causes. Founded in The Netherlands in 1989, it is the creator and owner of the Postcode Lotteries in The Netherlands, Sweden, Great Britain, Germany, and Norway. Since its launch, over €13 billion has been raised for charities by its players. The lottery in Great Britain operates under the name of People's Postcode Lottery, founded in 2005. The Postcode Lottery Group head office is in Amsterdam, recently an office in London has been opened and one of the Executive Board Directors has relocated full-time to London. The People's Postcode Lottery is headquartered in Edinburgh. Two of the UK Managing Directors live in London and partially work in the London office. The Personal Assistant to the Member of the Executive Board (and to the two Managing Directors of People's Postcode Lottery) ensures the smooth functioning of the London Office and provides high-level secretarial support, enabling the Board Director and the MDs to excel. This role involves proactively managing tasks, including efficient schedule management, meeting coordination, communication handling, project management, and office management. The assistant will closely collaborate with other assistants in the UK and Netherlands especially with another PA working four days per week in London, and the MD assistants based in Edinburgh. The Assistant will also provide support as required when other senior leaders are using the London office. Key responsibilities: efficient calendar management and handling of phone calls.manage emails, correspondence, and prepare presentations.schedule appointments, meetings, and business dinners.manage visitors to the London office, as the first representative of the company.create action lists and monitor/ensure follow-up.organise business trips and meetings, including flights, hotel accommodation, meeting venues, visas, etc.actively maintain internal/external contacts and stay updated on the latest developments within the Postcode Lottery Group.share useful and practical cultural information about London and GB.serve as a backup for other executive assistants and collaborate closely for a seamless workflow and coordination. Essential Skills:proven experience as assistant to a senior executive or similar high-level administrative role.exceptional organisational and time-management skills.strong written and verbal communication abilities.proficiency in Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).ability to handle sensitive and confidential information discreetly.adaptability and ability to thrive in a fast-paced environment. ability to work effectively under the pressure of deadlines.high level of professionalism and attention to detail. Benefits of working with us: You will receive a competitive salary, join an excellent pension scheme, and benefit from private medical care.We have a strong culture of learning and development. Our Lottery Academy offers an extensive range of training programmes and courses. There are also many career opportunities in the UK and abroad.We enjoy working with one another. We regularly arrange social activities and organise our Christmas breakfast at the end of the year, a date that everyone looks forward to, where we look back proudly at what we've achieved together.You're regularly involved in the work carried out by the charities thanks to the funds we raise for them. This includes volunteering, project visits, presentations in our seminar space, and an invite to the annual Gala event attended by the organisations we support. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
May 16, 2024
Full time
Personal Assistant supporting the board/directors for Peoples Postcode Lottery Executive Personal Assistant Based at the London Office in Bedford Square with some travel to the Edinburgh Office every so often. Postcode Lottery Group is a purpose-driven business, operating society lotteries to raise funds for charities and good causes. Founded in The Netherlands in 1989, it is the creator and owner of the Postcode Lotteries in The Netherlands, Sweden, Great Britain, Germany, and Norway. Since its launch, over €13 billion has been raised for charities by its players. The lottery in Great Britain operates under the name of People's Postcode Lottery, founded in 2005. The Postcode Lottery Group head office is in Amsterdam, recently an office in London has been opened and one of the Executive Board Directors has relocated full-time to London. The People's Postcode Lottery is headquartered in Edinburgh. Two of the UK Managing Directors live in London and partially work in the London office. The Personal Assistant to the Member of the Executive Board (and to the two Managing Directors of People's Postcode Lottery) ensures the smooth functioning of the London Office and provides high-level secretarial support, enabling the Board Director and the MDs to excel. This role involves proactively managing tasks, including efficient schedule management, meeting coordination, communication handling, project management, and office management. The assistant will closely collaborate with other assistants in the UK and Netherlands especially with another PA working four days per week in London, and the MD assistants based in Edinburgh. The Assistant will also provide support as required when other senior leaders are using the London office. Key responsibilities: efficient calendar management and handling of phone calls.manage emails, correspondence, and prepare presentations.schedule appointments, meetings, and business dinners.manage visitors to the London office, as the first representative of the company.create action lists and monitor/ensure follow-up.organise business trips and meetings, including flights, hotel accommodation, meeting venues, visas, etc.actively maintain internal/external contacts and stay updated on the latest developments within the Postcode Lottery Group.share useful and practical cultural information about London and GB.serve as a backup for other executive assistants and collaborate closely for a seamless workflow and coordination. Essential Skills:proven experience as assistant to a senior executive or similar high-level administrative role.exceptional organisational and time-management skills.strong written and verbal communication abilities.proficiency in Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).ability to handle sensitive and confidential information discreetly.adaptability and ability to thrive in a fast-paced environment. ability to work effectively under the pressure of deadlines.high level of professionalism and attention to detail. Benefits of working with us: You will receive a competitive salary, join an excellent pension scheme, and benefit from private medical care.We have a strong culture of learning and development. Our Lottery Academy offers an extensive range of training programmes and courses. There are also many career opportunities in the UK and abroad.We enjoy working with one another. We regularly arrange social activities and organise our Christmas breakfast at the end of the year, a date that everyone looks forward to, where we look back proudly at what we've achieved together.You're regularly involved in the work carried out by the charities thanks to the funds we raise for them. This includes volunteering, project visits, presentations in our seminar space, and an invite to the annual Gala event attended by the organisations we support. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Pilot Group - Executive Assistant Today's world runs on critical infrastructure and technology. Pilot Group are dedicated to improving people's lives and the environment. We lead the way in SMART, SAFE and SUSTAINABLE infrastructure solutions. With combined experience over 5 decades spanning across electronics, electrical, heating and lighting markets, we pride ourselves in working in partnership with organisations world-wide to deliver integrated technology to improve working environments and transport systems. Our usinesses cover energy management, EV charging, traffic control systems, and Electrical Wholesale working across a wide range of commercial and industrial applications. The role will have a heavy focus in ESL which are the biggest business in the group. About ESL; ESL connects the demand and supply of industrial electrical components. As the world shifts to a more electric future, ESL helps customers procure their needs in this space by thinking and operating differently. The company joins supply chains together in a simple and easy-to-deliver way. ESL sources requirements internationally to develop long-term relationships with customers and suppliers, we hold stock in three warehouses (UK, Europe and America), we provide next-day delivery, and we provide local service in many countries by communicating in more than 18 different languages. ESL is headquartered in Manchester with people located around the world. It was founded by two female entrepreneurs 17 years ago- (both are still in the business) and the company has continued to deliver double-digit growth year after year. The company has 75 amazing people with brilliant skills. Purpose of the Role: To play a central part of providing an efficient and accurate administration and project support to the Group Managing Director. Working closely with the Pilot Group's Group Managing Director, you will make sure diaries, projects and commitments for the Group MD runs as smoothly and efficiently as possible, therefore enabling him to focus on his responsibilities in the knowledge that all the support, logistics and arrangements have been taken care of in line with Company policy and practices. Principal Accountabilities: Provide Outlook and diary management for the Pilot Group MD Coordinate and implement meeting schedules Assist with the set-up of office meetings including booking meeting rooms, video/call conferencing, catering, AV and confirming details with attendees in a timely manner Assist with Group MDs relationship management: database entry for contacts, drafting, sending, and tracking invitations and communication Provide an effective professional response to all visitors and enquiries by phone and face-to-face Open, acknowledge and co-ordinate responses to post and e-mail enquiries Monthly expense reconciliation Provide support in gaining business approvals, purchase orders and expenses Coordinate the activities such as diarise calls, minute meetings and manage the central database. Arrange, coordinate the agenda, and minute the monthly meetings of board, exec, and other meetings. Arrange and coordinate the agenda and preparation meetings and create Board packs ensuring all papers are submitted in a timely manner. Create presentations, reports, documents, printing, and distribution if needed, Provide support to the stakeholders Maintain strong working relationships with other business functions Work as part of a team across the Group to help ensure delivery of Group company goals. Knowledge, Skills and Experience: Extensive experience of supporting Senior Executive level in a high performance, fast paced organisation Able to use a variety of IT packages (e.g., Office 365, etc) at advanced standard Experience of working within an administrative role with robust administrative skills and the ability to draft documents without guidance Experience in organising complex and ever-changing schedules Proactive, works on own initiative, and is effective when under pressure High level of proactivity, able to use own initiative with a resourceful approach Highest level of integrity with the ability to maintain confidentiality and discretion Ability to project manage - ensuring clear requirements, monitoring and control to deliver the objectives in a timely fashion Personal Attributes: Workload management of self and Group MD Excellent planning and prioritisation skills The ability to work under pressure and deadlines Professional and friendly demeanour Self-motivated but able to work as a team Sustaining a level of professionalism among staff Background of strong secretarial / PA or EA support to a high-level team within a fast-moving business environment. High level accuracy and excellent literary and numeracy skills Experience with diary management ideally for more than one Executive. Excellent communication skills, written and orally Flexible approach to ad-hoc tasks and last-minute changes to provide excellent service. Location Head Office, Manchester (Short walk from Manchester Victoria train station) Commutable from: Manchester, Greater Manchester, Oldham, Rochdale, Warrington, Widnes, Runcorn, Preston, St Helens, Altrincham, Stockport, Bury, Bolton, Leigh, Wigan, Wilmslow Benefits Healthshield - Healthcare, Dental, Optical Life Assurance (after 3 months) 4 x annual salary 25 days holiday P.A plus bank holidays Recruitment Agencies The Pilot Group operates a strict PSL and will not accept any unsolicited CVs sent to any member, employee, representative or business unit of the Pilot Group
May 14, 2024
Full time
Pilot Group - Executive Assistant Today's world runs on critical infrastructure and technology. Pilot Group are dedicated to improving people's lives and the environment. We lead the way in SMART, SAFE and SUSTAINABLE infrastructure solutions. With combined experience over 5 decades spanning across electronics, electrical, heating and lighting markets, we pride ourselves in working in partnership with organisations world-wide to deliver integrated technology to improve working environments and transport systems. Our usinesses cover energy management, EV charging, traffic control systems, and Electrical Wholesale working across a wide range of commercial and industrial applications. The role will have a heavy focus in ESL which are the biggest business in the group. About ESL; ESL connects the demand and supply of industrial electrical components. As the world shifts to a more electric future, ESL helps customers procure their needs in this space by thinking and operating differently. The company joins supply chains together in a simple and easy-to-deliver way. ESL sources requirements internationally to develop long-term relationships with customers and suppliers, we hold stock in three warehouses (UK, Europe and America), we provide next-day delivery, and we provide local service in many countries by communicating in more than 18 different languages. ESL is headquartered in Manchester with people located around the world. It was founded by two female entrepreneurs 17 years ago- (both are still in the business) and the company has continued to deliver double-digit growth year after year. The company has 75 amazing people with brilliant skills. Purpose of the Role: To play a central part of providing an efficient and accurate administration and project support to the Group Managing Director. Working closely with the Pilot Group's Group Managing Director, you will make sure diaries, projects and commitments for the Group MD runs as smoothly and efficiently as possible, therefore enabling him to focus on his responsibilities in the knowledge that all the support, logistics and arrangements have been taken care of in line with Company policy and practices. Principal Accountabilities: Provide Outlook and diary management for the Pilot Group MD Coordinate and implement meeting schedules Assist with the set-up of office meetings including booking meeting rooms, video/call conferencing, catering, AV and confirming details with attendees in a timely manner Assist with Group MDs relationship management: database entry for contacts, drafting, sending, and tracking invitations and communication Provide an effective professional response to all visitors and enquiries by phone and face-to-face Open, acknowledge and co-ordinate responses to post and e-mail enquiries Monthly expense reconciliation Provide support in gaining business approvals, purchase orders and expenses Coordinate the activities such as diarise calls, minute meetings and manage the central database. Arrange, coordinate the agenda, and minute the monthly meetings of board, exec, and other meetings. Arrange and coordinate the agenda and preparation meetings and create Board packs ensuring all papers are submitted in a timely manner. Create presentations, reports, documents, printing, and distribution if needed, Provide support to the stakeholders Maintain strong working relationships with other business functions Work as part of a team across the Group to help ensure delivery of Group company goals. Knowledge, Skills and Experience: Extensive experience of supporting Senior Executive level in a high performance, fast paced organisation Able to use a variety of IT packages (e.g., Office 365, etc) at advanced standard Experience of working within an administrative role with robust administrative skills and the ability to draft documents without guidance Experience in organising complex and ever-changing schedules Proactive, works on own initiative, and is effective when under pressure High level of proactivity, able to use own initiative with a resourceful approach Highest level of integrity with the ability to maintain confidentiality and discretion Ability to project manage - ensuring clear requirements, monitoring and control to deliver the objectives in a timely fashion Personal Attributes: Workload management of self and Group MD Excellent planning and prioritisation skills The ability to work under pressure and deadlines Professional and friendly demeanour Self-motivated but able to work as a team Sustaining a level of professionalism among staff Background of strong secretarial / PA or EA support to a high-level team within a fast-moving business environment. High level accuracy and excellent literary and numeracy skills Experience with diary management ideally for more than one Executive. Excellent communication skills, written and orally Flexible approach to ad-hoc tasks and last-minute changes to provide excellent service. Location Head Office, Manchester (Short walk from Manchester Victoria train station) Commutable from: Manchester, Greater Manchester, Oldham, Rochdale, Warrington, Widnes, Runcorn, Preston, St Helens, Altrincham, Stockport, Bury, Bolton, Leigh, Wigan, Wilmslow Benefits Healthshield - Healthcare, Dental, Optical Life Assurance (after 3 months) 4 x annual salary 25 days holiday P.A plus bank holidays Recruitment Agencies The Pilot Group operates a strict PSL and will not accept any unsolicited CVs sent to any member, employee, representative or business unit of the Pilot Group
My Client is based in the heart of the West End. They are an international private equity company and this is an Executive Assistant (EA) role supporting a Partner, MD and small team.They are ideally looking for someone who is hungry, flexible and able to adapt to ever-changing demands. You'll need to be used to working to a fast-pace and organising multiple meetings with internal and external stakeholders.The Partner travels a lot, so someone used to putting together precise travel itineraries is essential.Event organising is also an important part of the job - someone who has worked in events or has previous experience of organising events will work very well.Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
May 14, 2024
Full time
My Client is based in the heart of the West End. They are an international private equity company and this is an Executive Assistant (EA) role supporting a Partner, MD and small team.They are ideally looking for someone who is hungry, flexible and able to adapt to ever-changing demands. You'll need to be used to working to a fast-pace and organising multiple meetings with internal and external stakeholders.The Partner travels a lot, so someone used to putting together precise travel itineraries is essential.Event organising is also an important part of the job - someone who has worked in events or has previous experience of organising events will work very well.Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
Executive AssistantChessington, SurreySalary: DOEMon - Fri, 8.00am - 5.30pm (1hr unpaid lunch) Friday finish at 4.00pm Industry: Construction The ideal candidate will have previous PA/EA experience supporting at board level and any construction industry experience is an advantage. They will need to have excellent verbal and written communication skills, be a good team player and proficient using Word, Excel, Project (basic knowledge) and Office. The role is very 'hands on' and would suit someone who can use their own initiative, with great organisational skills and personality. They will need to be able to multitask, be very proactive and flexible. Attention to detail and a very high level of accuracy are important as well as the ability to uphold confidentiality. The Role: Manage and maintain the MD's diary, schedules, appointments and travel arrangements. Coordinate arrangements, organise meetings, preparation of materials, notetaking and effectively circulate and coordinate follow up actions. Manage and prioritise incoming and outgoing correspondence in a timely manner. Handle confidential documents and communications with absolute discretion. Assist in the preparation of reports, presentations and data analysis. Manage and maintain effective communication and working relationships with key clients and partners at an operational level; the company's senior management team and key internal / external stakeholders. Act as a gatekeeper to ensure the MD's time is managed effectively. Processing of expenses and Provide other support and cover ad hoc duties as and when required. The Person: The successful applicant will be a highly organised and proactive individual who can effectively manage multiple tasks and prioritise. They will have a proven track record in a similar role, as they will be expected to provide a high-level support to the Group Managing Director. Essential: Proven experience as an Executive Assistant / Personal Assistant or in a similar role / level. Excellent organisational, time management, and multitasking abilities. Pro-active nature, able to anticipate the needs of the MD. Strong communication skills, both written and verbal. Proficiency in office software and tools, including Microsoft Office Suite. Ability to work independently and as part of a team. Approachable, able to work under pressure and able to adapt to change. Discretion and confidentiality are paramount. Desirable: Previous experience within the construction industry.
May 13, 2024
Full time
Executive AssistantChessington, SurreySalary: DOEMon - Fri, 8.00am - 5.30pm (1hr unpaid lunch) Friday finish at 4.00pm Industry: Construction The ideal candidate will have previous PA/EA experience supporting at board level and any construction industry experience is an advantage. They will need to have excellent verbal and written communication skills, be a good team player and proficient using Word, Excel, Project (basic knowledge) and Office. The role is very 'hands on' and would suit someone who can use their own initiative, with great organisational skills and personality. They will need to be able to multitask, be very proactive and flexible. Attention to detail and a very high level of accuracy are important as well as the ability to uphold confidentiality. The Role: Manage and maintain the MD's diary, schedules, appointments and travel arrangements. Coordinate arrangements, organise meetings, preparation of materials, notetaking and effectively circulate and coordinate follow up actions. Manage and prioritise incoming and outgoing correspondence in a timely manner. Handle confidential documents and communications with absolute discretion. Assist in the preparation of reports, presentations and data analysis. Manage and maintain effective communication and working relationships with key clients and partners at an operational level; the company's senior management team and key internal / external stakeholders. Act as a gatekeeper to ensure the MD's time is managed effectively. Processing of expenses and Provide other support and cover ad hoc duties as and when required. The Person: The successful applicant will be a highly organised and proactive individual who can effectively manage multiple tasks and prioritise. They will have a proven track record in a similar role, as they will be expected to provide a high-level support to the Group Managing Director. Essential: Proven experience as an Executive Assistant / Personal Assistant or in a similar role / level. Excellent organisational, time management, and multitasking abilities. Pro-active nature, able to anticipate the needs of the MD. Strong communication skills, both written and verbal. Proficiency in office software and tools, including Microsoft Office Suite. Ability to work independently and as part of a team. Approachable, able to work under pressure and able to adapt to change. Discretion and confidentiality are paramount. Desirable: Previous experience within the construction industry.
Executive AssistantChessington, SurreySalary: DOEMon - Fri, 8.00am - 5.30pm (1hr unpaid lunch) Friday finish at 4.00pm Industry: Construction The ideal candidate will have previous PA/EA experience supporting at board level and any construction industry experience is an advantage. They will need to have excellent verbal and written communication skills, be a good team player and proficient using Word, Excel, Project (basic knowledge) and Office. The role is very 'hands on' and would suit someone who can use their own initiative, with great organisational skills and personality. They will need to be able to multitask, be very proactive and flexible. Attention to detail and a very high level of accuracy are important as well as the ability to uphold confidentiality. The Role: Manage and maintain the MD's diary, schedules, appointments and travel arrangements. Coordinate arrangements, organise meetings, preparation of materials, notetaking and effectively circulate and coordinate follow up actions. Manage and prioritise incoming and outgoing correspondence in a timely manner. Handle confidential documents and communications with absolute discretion. Assist in the preparation of reports, presentations and data analysis. Manage and maintain effective communication and working relationships with key clients and partners at an operational level; the company's senior management team and key internal / external stakeholders. Act as a gatekeeper to ensure the MD's time is managed effectively. Processing of expenses and Provide other support and cover ad hoc duties as and when required. The Person: The successful applicant will be a highly organised and proactive individual who can effectively manage multiple tasks and prioritise. They will have a proven track record in a similar role, as they will be expected to provide a high-level support to the Group Managing Director. Essential: Proven experience as an Executive Assistant / Personal Assistant or in a similar role / level. Excellent organisational, time management, and multitasking abilities. Pro-active nature, able to anticipate the needs of the MD. Strong communication skills, both written and verbal. Proficiency in office software and tools, including Microsoft Office Suite. Ability to work independently and as part of a team. Approachable, able to work under pressure and able to adapt to change. Discretion and confidentiality are paramount. Desirable: Previous experience within the construction industry.
May 13, 2024
Full time
Executive AssistantChessington, SurreySalary: DOEMon - Fri, 8.00am - 5.30pm (1hr unpaid lunch) Friday finish at 4.00pm Industry: Construction The ideal candidate will have previous PA/EA experience supporting at board level and any construction industry experience is an advantage. They will need to have excellent verbal and written communication skills, be a good team player and proficient using Word, Excel, Project (basic knowledge) and Office. The role is very 'hands on' and would suit someone who can use their own initiative, with great organisational skills and personality. They will need to be able to multitask, be very proactive and flexible. Attention to detail and a very high level of accuracy are important as well as the ability to uphold confidentiality. The Role: Manage and maintain the MD's diary, schedules, appointments and travel arrangements. Coordinate arrangements, organise meetings, preparation of materials, notetaking and effectively circulate and coordinate follow up actions. Manage and prioritise incoming and outgoing correspondence in a timely manner. Handle confidential documents and communications with absolute discretion. Assist in the preparation of reports, presentations and data analysis. Manage and maintain effective communication and working relationships with key clients and partners at an operational level; the company's senior management team and key internal / external stakeholders. Act as a gatekeeper to ensure the MD's time is managed effectively. Processing of expenses and Provide other support and cover ad hoc duties as and when required. The Person: The successful applicant will be a highly organised and proactive individual who can effectively manage multiple tasks and prioritise. They will have a proven track record in a similar role, as they will be expected to provide a high-level support to the Group Managing Director. Essential: Proven experience as an Executive Assistant / Personal Assistant or in a similar role / level. Excellent organisational, time management, and multitasking abilities. Pro-active nature, able to anticipate the needs of the MD. Strong communication skills, both written and verbal. Proficiency in office software and tools, including Microsoft Office Suite. Ability to work independently and as part of a team. Approachable, able to work under pressure and able to adapt to change. Discretion and confidentiality are paramount. Desirable: Previous experience within the construction industry.
Personal Assistant Required: Our esteemed client seeks a Personal Assistant to support the Managing Director of the group. In this role, you'll provide extensive assistance to the MD, from scheduling meetings and appointments to attending events. The Managing Director is known for being supportive and friendly, ensuring your experience as a personal assistant is memorable. Responsibilities of the Personal Assistant: Efficiently organize and manage the MD's calendar, including scheduling appointments and meetings. Prioritize conflicting demands to optimize the MD's productivity. Serve as the primary point of contact for internal and external communications, including calls and emails. Draft, review, and distribute various correspondence and reports on behalf of the MD. Coordinate meetings, conferences, and travel arrangements for the MD. Prepare meeting agendas, take minutes, and distribute relevant documentation. Offer comprehensive administrative support, managing expenses, invoices, and confidential records. Conduct research, compile data, and prepare reports or presentations as needed. Foster effective relationships with internal teams, external clients, and stakeholders on behalf of the MD. Facilitate communication and collaboration among executives, staff, and stakeholders. Requirements for the Personal Assistant: Previous experience as a PA. Excellent written and verbal communication skills in English. Proficiency in MS Office applications (Outlook, Word, Excel). Strong attention to detail and organizational abilities. Ability to prioritize tasks and work efficiently under pressure. Flexibility to adapt to changing priorities. Capability to organize and minute meetings, distributing actions as necessary. Customer-focused approach and commitment to compliance with policies and procedures. Capacity to work independently and take initiative. Personal Assistant - Remuneration Starting salary of £33,000 per annum. Monday - Friday 08.30 - 17.00 (1 hour paid lunch) 25 days holiday + bank holidays. Company pension scheme Parking on site. Opportunity to work with a very supportive Managing Director. Streamline Search is a technical recruitment agency based in Chichester, West Sussex, serving clients across the United Kingdom. We act as a Recruitment Agency for this vacancy, and by applying, you consent to us processing your data in accordance with GDPR regulations and contacting you regarding this application.
May 13, 2024
Full time
Personal Assistant Required: Our esteemed client seeks a Personal Assistant to support the Managing Director of the group. In this role, you'll provide extensive assistance to the MD, from scheduling meetings and appointments to attending events. The Managing Director is known for being supportive and friendly, ensuring your experience as a personal assistant is memorable. Responsibilities of the Personal Assistant: Efficiently organize and manage the MD's calendar, including scheduling appointments and meetings. Prioritize conflicting demands to optimize the MD's productivity. Serve as the primary point of contact for internal and external communications, including calls and emails. Draft, review, and distribute various correspondence and reports on behalf of the MD. Coordinate meetings, conferences, and travel arrangements for the MD. Prepare meeting agendas, take minutes, and distribute relevant documentation. Offer comprehensive administrative support, managing expenses, invoices, and confidential records. Conduct research, compile data, and prepare reports or presentations as needed. Foster effective relationships with internal teams, external clients, and stakeholders on behalf of the MD. Facilitate communication and collaboration among executives, staff, and stakeholders. Requirements for the Personal Assistant: Previous experience as a PA. Excellent written and verbal communication skills in English. Proficiency in MS Office applications (Outlook, Word, Excel). Strong attention to detail and organizational abilities. Ability to prioritize tasks and work efficiently under pressure. Flexibility to adapt to changing priorities. Capability to organize and minute meetings, distributing actions as necessary. Customer-focused approach and commitment to compliance with policies and procedures. Capacity to work independently and take initiative. Personal Assistant - Remuneration Starting salary of £33,000 per annum. Monday - Friday 08.30 - 17.00 (1 hour paid lunch) 25 days holiday + bank holidays. Company pension scheme Parking on site. Opportunity to work with a very supportive Managing Director. Streamline Search is a technical recruitment agency based in Chichester, West Sussex, serving clients across the United Kingdom. We act as a Recruitment Agency for this vacancy, and by applying, you consent to us processing your data in accordance with GDPR regulations and contacting you regarding this application.
Executive AssistantChessington, SurreySalary: DOEMon - Fri, 8.00am - 5.30pm (1hr unpaid lunch) Friday finish at 4.00pm Industry: Construction The ideal candidate will have previous PA/EA experience supporting at board level and any construction industry experience is an advantage. They will need to have excellent verbal and written communication skills, be a good team player and proficient using Word, Excel, Project (basic knowledge) and Office. The role is very 'hands on' and would suit someone who can use their own initiative, with great organisational skills and personality. They will need to be able to multitask, be very proactive and flexible. Attention to detail and a very high level of accuracy are important as well as the ability to uphold confidentiality. The Role: Manage and maintain the MD's diary, schedules, appointments and travel arrangements. Coordinate arrangements, organise meetings, preparation of materials, notetaking and effectively circulate and coordinate follow up actions. Manage and prioritise incoming and outgoing correspondence in a timely manner. Handle confidential documents and communications with absolute discretion. Assist in the preparation of reports, presentations and data analysis. Manage and maintain effective communication and working relationships with key clients and partners at an operational level; the company's senior management team and key internal / external stakeholders. Act as a gatekeeper to ensure the MD's time is managed effectively. Processing of expenses and Provide other support and cover ad hoc duties as and when required. The Person: The successful applicant will be a highly organised and proactive individual who can effectively manage multiple tasks and prioritise. They will have a proven track record in a similar role, as they will be expected to provide a high-level support to the Group Managing Director. Essential: Proven experience as an Executive Assistant / Personal Assistant or in a similar role / level. Excellent organisational, time management, and multitasking abilities. Pro-active nature, able to anticipate the needs of the MD. Strong communication skills, both written and verbal. Proficiency in office software and tools, including Microsoft Office Suite. Ability to work independently and as part of a team. Approachable, able to work under pressure and able to adapt to change. Discretion and confidentiality are paramount. Desirable: Previous experience within the construction industry.
May 13, 2024
Full time
Executive AssistantChessington, SurreySalary: DOEMon - Fri, 8.00am - 5.30pm (1hr unpaid lunch) Friday finish at 4.00pm Industry: Construction The ideal candidate will have previous PA/EA experience supporting at board level and any construction industry experience is an advantage. They will need to have excellent verbal and written communication skills, be a good team player and proficient using Word, Excel, Project (basic knowledge) and Office. The role is very 'hands on' and would suit someone who can use their own initiative, with great organisational skills and personality. They will need to be able to multitask, be very proactive and flexible. Attention to detail and a very high level of accuracy are important as well as the ability to uphold confidentiality. The Role: Manage and maintain the MD's diary, schedules, appointments and travel arrangements. Coordinate arrangements, organise meetings, preparation of materials, notetaking and effectively circulate and coordinate follow up actions. Manage and prioritise incoming and outgoing correspondence in a timely manner. Handle confidential documents and communications with absolute discretion. Assist in the preparation of reports, presentations and data analysis. Manage and maintain effective communication and working relationships with key clients and partners at an operational level; the company's senior management team and key internal / external stakeholders. Act as a gatekeeper to ensure the MD's time is managed effectively. Processing of expenses and Provide other support and cover ad hoc duties as and when required. The Person: The successful applicant will be a highly organised and proactive individual who can effectively manage multiple tasks and prioritise. They will have a proven track record in a similar role, as they will be expected to provide a high-level support to the Group Managing Director. Essential: Proven experience as an Executive Assistant / Personal Assistant or in a similar role / level. Excellent organisational, time management, and multitasking abilities. Pro-active nature, able to anticipate the needs of the MD. Strong communication skills, both written and verbal. Proficiency in office software and tools, including Microsoft Office Suite. Ability to work independently and as part of a team. Approachable, able to work under pressure and able to adapt to change. Discretion and confidentiality are paramount. Desirable: Previous experience within the construction industry.
Executive Assistant / Administrator, £26,500 to £30,500 per annum + benefits. Based in Farnham About us: An award-winning company creating high-quality gardens and landscapes throughout Surrey, Hampshire and the South East are now seeking to appoint an Executive Assistant/Administrator to report to and work with, the Managing Director of this successful and growing business. Working from a delightful home office in Farnham, the main duties assigned to the Executive Assistant / Administrator include: Associated administration for the many and varied garden and landscaping projects Assist site managers by creating and updating project schedules and communicate project updates Liaise with suppliers and sub contractors Maintain accurate job information sheets and assist with work logs and team rosters Administration of the relevant paperwork for projects in regards to site Health & Safety Provision of administrative and secretarial services to the MD, whilst ensuring the most efficient and accurate records are kept, and developing an in house CRM Answering calls, emails and responding to customer enquiries Purchasing, raising purchase orders and interface with outsourced bookkeeper/accountant Assist with the website management and promotion materials for potential clients Under the direction of our outsourced HR provider, keeping the relevant staff files and associated correspondence; assisting the MD with selection of new employees Applicant requirements are: Proactive approach to the role, willing to suggest improvements and implement change Capable of managing a varied and diverse workload, changing daily in terms of priority and timescales Ability to maintain excellent paper audit trail, work within processes and confident enough to suggest changes to improve efficiency Excellent communication skills, verbal and written and comfortable with managing budgets Excellent computer skills, including MSOffice (Word, Excel, PowerPoint) Excellent time keeping, attention to detail and organisation skills A people person with a positive attitude, comfortable working in a smaller business whilst maintaining a professional manner at all times Salary and benefits are: Salary range (dependent upon experience) £26,500 to £30,500 per annum plus pension, parking on site. 30 days annual leave (22 days plus bank and statutory holidays). We may be able to offer flexibility with start and finish times - salary shown is for a standard 35 hour week; part-time applications will be considered (for those seeking part time hours, the salary will be apportioned to the number of hours); some flexibility upon the successful completion of a probationary period for hybrid working between the office and home working.
May 13, 2024
Full time
Executive Assistant / Administrator, £26,500 to £30,500 per annum + benefits. Based in Farnham About us: An award-winning company creating high-quality gardens and landscapes throughout Surrey, Hampshire and the South East are now seeking to appoint an Executive Assistant/Administrator to report to and work with, the Managing Director of this successful and growing business. Working from a delightful home office in Farnham, the main duties assigned to the Executive Assistant / Administrator include: Associated administration for the many and varied garden and landscaping projects Assist site managers by creating and updating project schedules and communicate project updates Liaise with suppliers and sub contractors Maintain accurate job information sheets and assist with work logs and team rosters Administration of the relevant paperwork for projects in regards to site Health & Safety Provision of administrative and secretarial services to the MD, whilst ensuring the most efficient and accurate records are kept, and developing an in house CRM Answering calls, emails and responding to customer enquiries Purchasing, raising purchase orders and interface with outsourced bookkeeper/accountant Assist with the website management and promotion materials for potential clients Under the direction of our outsourced HR provider, keeping the relevant staff files and associated correspondence; assisting the MD with selection of new employees Applicant requirements are: Proactive approach to the role, willing to suggest improvements and implement change Capable of managing a varied and diverse workload, changing daily in terms of priority and timescales Ability to maintain excellent paper audit trail, work within processes and confident enough to suggest changes to improve efficiency Excellent communication skills, verbal and written and comfortable with managing budgets Excellent computer skills, including MSOffice (Word, Excel, PowerPoint) Excellent time keeping, attention to detail and organisation skills A people person with a positive attitude, comfortable working in a smaller business whilst maintaining a professional manner at all times Salary and benefits are: Salary range (dependent upon experience) £26,500 to £30,500 per annum plus pension, parking on site. 30 days annual leave (22 days plus bank and statutory holidays). We may be able to offer flexibility with start and finish times - salary shown is for a standard 35 hour week; part-time applications will be considered (for those seeking part time hours, the salary will be apportioned to the number of hours); some flexibility upon the successful completion of a probationary period for hybrid working between the office and home working.
Outstanding opportunity to join established and highly successful manufacturing business as EA to the MD. You must have previous experience supporting a team of C Suite Executives and be able to travel to and work from their Corby location every day. The role is busy, varied and can be pressured - you must enjoy working at pace and be able to remain accurate and good humoured at all times, whilst juggling changing, and occasionally conflicting priorities. The role of EA to MD and Exec Directors involves: Detailed diary management for MD - understanding business priorities, and any emerging priorities to ensure the MD maximises their diary. Headline diary management for other Directors. Manage, plan, coordinate and facilitate board and senior management meetings - planning ahead to get dates formally curated and protected in director diaries. Producing meeting paperwork including minutes, action plans, collation of responses, preparation of pre reading materials. Allocating and measuring accountability for key deliverables from meeting minutes. Communication of meeting calendars, agendas, actions and expectations. Collation of responses ahead of meeting deadlines for distribution to key stakeholders. Daily monitoring of incoming emails and general correspondence - ensuring awareness of business priorities and highlighting anything requiring urgent action, respond on behalf of directors where appropriate and prioritise all incoming correspondence. Screen calls, enquiries and requests for information and action as appropriate. To be successful you must be able to demonstrate previous experience in a similar role and how you have grown that role to become an essential part of the Exec team. Benefits are generous and include: Enhanced pension Generous holiday Multiple retail discounts via an online portal. Anne Corder Recruitment Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying you will be registered as a candidate with Anne Corder Recruitment Ltd, your personal data may be added to our database as part of the application process. Our privacy policy is available on our website and explains how we will use your data. Your details will be reviewed by one of our Recruitment Partners and we will contact you again within 5 working days if your application is to be progressed further.
May 12, 2024
Full time
Outstanding opportunity to join established and highly successful manufacturing business as EA to the MD. You must have previous experience supporting a team of C Suite Executives and be able to travel to and work from their Corby location every day. The role is busy, varied and can be pressured - you must enjoy working at pace and be able to remain accurate and good humoured at all times, whilst juggling changing, and occasionally conflicting priorities. The role of EA to MD and Exec Directors involves: Detailed diary management for MD - understanding business priorities, and any emerging priorities to ensure the MD maximises their diary. Headline diary management for other Directors. Manage, plan, coordinate and facilitate board and senior management meetings - planning ahead to get dates formally curated and protected in director diaries. Producing meeting paperwork including minutes, action plans, collation of responses, preparation of pre reading materials. Allocating and measuring accountability for key deliverables from meeting minutes. Communication of meeting calendars, agendas, actions and expectations. Collation of responses ahead of meeting deadlines for distribution to key stakeholders. Daily monitoring of incoming emails and general correspondence - ensuring awareness of business priorities and highlighting anything requiring urgent action, respond on behalf of directors where appropriate and prioritise all incoming correspondence. Screen calls, enquiries and requests for information and action as appropriate. To be successful you must be able to demonstrate previous experience in a similar role and how you have grown that role to become an essential part of the Exec team. Benefits are generous and include: Enhanced pension Generous holiday Multiple retail discounts via an online portal. Anne Corder Recruitment Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying you will be registered as a candidate with Anne Corder Recruitment Ltd, your personal data may be added to our database as part of the application process. Our privacy policy is available on our website and explains how we will use your data. Your details will be reviewed by one of our Recruitment Partners and we will contact you again within 5 working days if your application is to be progressed further.
An award-winning company creating high quality gardens and landscapes throughout Surrey, Hampshire and the South East are now seeking to appoint an Executive Assistant/Administrator to report to, and work with, the Managing Director of this successful and growing business. The successful Administrator will receive a salary of up to £30,500 per annum (DOE), plus a pension, onsite parking and 22 days holiday + Bank Holidays. Working from a delightful home office in Farnham, the main duties assigned to the Executive Assistant/Administrator include: Associated administration for the many and varied garden and landscaping projects Assist site managers by creating and updating project schedules and communicate project updates Liaise with suppliers and sub-contractors Maintain accurate job information sheets and assist with work logs and team rosters Administration of the relevant paperwork for projects in regard to site Health & Safety Provision of administrative and secretarial services to the MD, whilst ensuring the most efficient and accurate records are kept, and developing an in-house CRM Answering calls, emails and responding to customer enquiries Purchasing, raising purchase orders and interface with outsourced bookkeeper/accountant Assist with the website management and promotion materials for potential clients Under the direction of our outsourced HR provider, keeping the relevant staff files and associated correspondence; assisting the MD with selection of new employees We're looking for an Executive Assistant/Administrator with: Proactive approach to the role, willing to suggest improvements and implement change Capable of managing a varied and diverse workload, changing daily in terms of priority and timescales Ability to maintain excellent paper audit trail, work within processes and confident enough to suggest changes to improve efficiency Excellent communication skills, verbal and written and comfortable with managing budgets Excellent computer skills, including MSOffice (Word, Excel, PowerPoint) Excellent time keeping, attention to detail and organisation skills A people person with a positive attitude, comfortable working in a smaller business whilst maintaining a professional manner at all times They may be able to offer flexibility with start and finish times - salary shown is for a standard 35 hour week; part-time applications will be considered (for those seeking part time hours, the salary will be apportioned to the number of hours); some flexibility upon the successful completion of a probationary period for hybrid working between the office and home working. To apply for this role as Executive Assistant/Administrator, please click apply online and upload an updated copy of your CV.Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.
May 12, 2024
Full time
An award-winning company creating high quality gardens and landscapes throughout Surrey, Hampshire and the South East are now seeking to appoint an Executive Assistant/Administrator to report to, and work with, the Managing Director of this successful and growing business. The successful Administrator will receive a salary of up to £30,500 per annum (DOE), plus a pension, onsite parking and 22 days holiday + Bank Holidays. Working from a delightful home office in Farnham, the main duties assigned to the Executive Assistant/Administrator include: Associated administration for the many and varied garden and landscaping projects Assist site managers by creating and updating project schedules and communicate project updates Liaise with suppliers and sub-contractors Maintain accurate job information sheets and assist with work logs and team rosters Administration of the relevant paperwork for projects in regard to site Health & Safety Provision of administrative and secretarial services to the MD, whilst ensuring the most efficient and accurate records are kept, and developing an in-house CRM Answering calls, emails and responding to customer enquiries Purchasing, raising purchase orders and interface with outsourced bookkeeper/accountant Assist with the website management and promotion materials for potential clients Under the direction of our outsourced HR provider, keeping the relevant staff files and associated correspondence; assisting the MD with selection of new employees We're looking for an Executive Assistant/Administrator with: Proactive approach to the role, willing to suggest improvements and implement change Capable of managing a varied and diverse workload, changing daily in terms of priority and timescales Ability to maintain excellent paper audit trail, work within processes and confident enough to suggest changes to improve efficiency Excellent communication skills, verbal and written and comfortable with managing budgets Excellent computer skills, including MSOffice (Word, Excel, PowerPoint) Excellent time keeping, attention to detail and organisation skills A people person with a positive attitude, comfortable working in a smaller business whilst maintaining a professional manner at all times They may be able to offer flexibility with start and finish times - salary shown is for a standard 35 hour week; part-time applications will be considered (for those seeking part time hours, the salary will be apportioned to the number of hours); some flexibility upon the successful completion of a probationary period for hybrid working between the office and home working. To apply for this role as Executive Assistant/Administrator, please click apply online and upload an updated copy of your CV.Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.
Executive Assistant Wolverhampton Area £34,000-40,000 FTE Circa 30 Hours per week / Hybrid Our client based in the Wolverhampton area is looking for an Executive Assistant to play a pivotal role in providing first class support primarily to the MD and the Leadership Team. This is a busy and varied position, and the ideal candidate will be skilled in creating and maintaining meaningful and strong relationships. This role will also involve occasional overnight travel with the MD to conferences and act as organiser to ensure that all required commitments are fulfilled. Executive Assistant Key Responsibilities: Management of a complex and busy diary including prioritisation and proactive forward planning, inbox management, drafting correspondence, coordinating & scheduling meetings and booking appointments. Communicating and dealing with enquiries on behalf of the MD, that are well researched, accurate and timely. Extensive travel planning with detailed itineraries for all UK and overseas travel - to optimise time management. Prepare agendas, presentations and documents for meetings and support with note taking as required - this includes carrying out any research so that the MD is fully-briefed ahead of meetings. Support projects within the function and across the Companies as required. Identify effective working practices and areas for improvement and inputting effective solutions. Ability to streamline procedures and implement efficient record keeping and data management. Arrange internal and external events as required. Support the HR and Finance Department with confidential work Provide Social Media support on behalf of the MD as well as researching and identifying opportunities using LinkedIn. Executive Assistant Key Skills and Experience: Previous experience working as PA/EA or similar capacity. Excellent verbal and written skills Proficient in Microsoft packages - especially Word and PowerPoint Ability to build relationships at any level. Knowledge of professional services or consulting principles Attention to detail. Good social media skills; in particular LinkedIn Ability to multi task and prioritise. Must have the ability to work independently as well as part of a team. Benefits: Salary £27,000 to £32,000 for 30 hours per week Access to our Employee Assistance Programme Pension scheme. Private Health Free Parking If this role is of interest, please contact James Aust for more information.
May 11, 2024
Full time
Executive Assistant Wolverhampton Area £34,000-40,000 FTE Circa 30 Hours per week / Hybrid Our client based in the Wolverhampton area is looking for an Executive Assistant to play a pivotal role in providing first class support primarily to the MD and the Leadership Team. This is a busy and varied position, and the ideal candidate will be skilled in creating and maintaining meaningful and strong relationships. This role will also involve occasional overnight travel with the MD to conferences and act as organiser to ensure that all required commitments are fulfilled. Executive Assistant Key Responsibilities: Management of a complex and busy diary including prioritisation and proactive forward planning, inbox management, drafting correspondence, coordinating & scheduling meetings and booking appointments. Communicating and dealing with enquiries on behalf of the MD, that are well researched, accurate and timely. Extensive travel planning with detailed itineraries for all UK and overseas travel - to optimise time management. Prepare agendas, presentations and documents for meetings and support with note taking as required - this includes carrying out any research so that the MD is fully-briefed ahead of meetings. Support projects within the function and across the Companies as required. Identify effective working practices and areas for improvement and inputting effective solutions. Ability to streamline procedures and implement efficient record keeping and data management. Arrange internal and external events as required. Support the HR and Finance Department with confidential work Provide Social Media support on behalf of the MD as well as researching and identifying opportunities using LinkedIn. Executive Assistant Key Skills and Experience: Previous experience working as PA/EA or similar capacity. Excellent verbal and written skills Proficient in Microsoft packages - especially Word and PowerPoint Ability to build relationships at any level. Knowledge of professional services or consulting principles Attention to detail. Good social media skills; in particular LinkedIn Ability to multi task and prioritise. Must have the ability to work independently as well as part of a team. Benefits: Salary £27,000 to £32,000 for 30 hours per week Access to our Employee Assistance Programme Pension scheme. Private Health Free Parking If this role is of interest, please contact James Aust for more information.