CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Global Sourcing Director to join the team based in London. The primary responsibility of the Global Sourcing Director - Products is to oversee and manage procurement strategies and programs for the Global Workplace Solution (GWS) Product team on a global scale in alignment with overall global workstream strategy and as a valued thought leader. This entails prioritizing, globalizing, and mainstreaming products that include the strategic sourcing support of Smart FM, Sustainability, and EV Charging. The Director will be responsible for managing and supporting the sourcing of regional suppliers, negotiating contracts, managing supplier relationships, and ensuring the timely delivery of high-quality products in conjunction with and parallel to direct reports. Collaboration with cross-functional teams is crucial for developing and implementing procurement strategies aligned with the GWS business goals. Additionally, the Director will coordinate the monitoring of market trends, identify cost-saving opportunities, and drive continuous improvement in procurement processes fully aligned with global product strategy. Ultimately, the goal is to deliver growth and provide superior customer value through differentiation in the global product offerings. Key Responsibilities: Provide world-class sourcing, contract management, and value management expertise to achieve increased product or service quality, reduced total cost of ownership ("TCO") and enhanced operating efficiencies. Develop and execute an integrated, dynamic supply chain strategy for Smart FM, Sustainability and EV product, installation, and maintenance solutions, where appropriate considering global, regional, country, local and Sector requirements, while providing input as required to the IFM Solutions and Solutions Architects (BTO) Teams. Ensures that all Procurement activity delivers value for money, including the introduction of low-cost country sourcing, where CBRE can evidence best in market pricing globally, through the planned and skillful management of all agreed categories and the supply base. Develop a process for value engineering products with the supply chain. Explore how CBRE might reduce cost by exploring low-cost country supply options. Working with the GWS Product team, responsible for strategic supplier selection, maintaining relationships, negotiating contracts, and managing supplier performance to ensure timely delivery, cost effectiveness, and quality of goods or services provided. Provides expert reach-back on strategic categories, providing insight on market pricing, suppliers, competitors, technology etc. Consolidates spend and strategically leverages supplier relationships to deliver the best proposition at the lowest total cost whilst maintaining customer service and product quality. Clear transparent Make Versus Buy consideration. Supports, Contract Management & Risk Mitigation - minimising CBRE operational and financial exposure by ensuring and securing complete and favourable contractual terms & conditions for all contracted agreements. Develop a methodology to identify disruptive technology and innovation with existing and new suppliers to CBRE, working with selected partners to value engineer solutions, ensure connectivity and potentially secure exclusivity for CBRE. Ensures that contracts for Preferred suppliers that underpin a category strategy have commercial rigor, incorporate continuous improvement targets and are executed in accordance with policy. Ensures the team is utilizing appropriate technologies to conduct supply market research, analysis, evaluation, etc. Ensure Preferred Suppliers are proactively engaged to create integrated solutions, providing differentiation, innovation, and preferred pricing/exclusivity. Optimize Procurement tools, benchmarks, and costing databases to ensure solution pricing provides the best achievable value for the client with minimum risk, where we maximise CBRE market position, which can be evidenced with a robust audit trail applying a standardized process where appropriate. Devise and implement strategies to meet client ESG objectives such as supplier diversity, sustainability & emissions reductions, and responsible sourcing. Participate in all Solution Review activities to communicate how a competitive procurement solution has been developed, providing data analysis and background. A wealth of case studies to be generated, held, and maintained centrally, with best-practice and innovation proactively shared. REQUIREMENTS & CAPABILITIES: An experienced Procurement professional with extensive knowledge of sourcing and supply chain management. 8-10 year's Procurement experience Experience of both value engineering and low-cost country sourcing Advanced degree in Supply Chain or MBA desired. Demonstrated ability to develop sourcing strategies and lead team in implementing those strategies. Participation on a Divisional or Business Unit leadership team. Demonstrable experience managing and supporting direct reports, crafting career development programming, consistently evaluation of performance, and maintaining applied HR governance. Proven ability to effectively manage in a matrix organization with the ability to influence up, down, and across the organization. Demonstrated experience with supplier partner programs and driving supplier leverage. Support supplier development and performance measurement. Demonstrate strong negotiation skills. Demonstrate and manage contract law knowledge and working experience of supplier T&Cs. Client / Customer facing skills desired and experience with business development. Demonstrate excellent communication skills, as well as the ability to develop and present compelling business cases to CBRE client senior leadership. Must have a proven track record to execute and deliver results. Demonstrate strong business acumen. Certification in APICS and/or CPM or equivalent supply chain management experience preferred. Travel less than 20% About CBRE Global Workplace Solutions: As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
May 16, 2024
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Global Sourcing Director to join the team based in London. The primary responsibility of the Global Sourcing Director - Products is to oversee and manage procurement strategies and programs for the Global Workplace Solution (GWS) Product team on a global scale in alignment with overall global workstream strategy and as a valued thought leader. This entails prioritizing, globalizing, and mainstreaming products that include the strategic sourcing support of Smart FM, Sustainability, and EV Charging. The Director will be responsible for managing and supporting the sourcing of regional suppliers, negotiating contracts, managing supplier relationships, and ensuring the timely delivery of high-quality products in conjunction with and parallel to direct reports. Collaboration with cross-functional teams is crucial for developing and implementing procurement strategies aligned with the GWS business goals. Additionally, the Director will coordinate the monitoring of market trends, identify cost-saving opportunities, and drive continuous improvement in procurement processes fully aligned with global product strategy. Ultimately, the goal is to deliver growth and provide superior customer value through differentiation in the global product offerings. Key Responsibilities: Provide world-class sourcing, contract management, and value management expertise to achieve increased product or service quality, reduced total cost of ownership ("TCO") and enhanced operating efficiencies. Develop and execute an integrated, dynamic supply chain strategy for Smart FM, Sustainability and EV product, installation, and maintenance solutions, where appropriate considering global, regional, country, local and Sector requirements, while providing input as required to the IFM Solutions and Solutions Architects (BTO) Teams. Ensures that all Procurement activity delivers value for money, including the introduction of low-cost country sourcing, where CBRE can evidence best in market pricing globally, through the planned and skillful management of all agreed categories and the supply base. Develop a process for value engineering products with the supply chain. Explore how CBRE might reduce cost by exploring low-cost country supply options. Working with the GWS Product team, responsible for strategic supplier selection, maintaining relationships, negotiating contracts, and managing supplier performance to ensure timely delivery, cost effectiveness, and quality of goods or services provided. Provides expert reach-back on strategic categories, providing insight on market pricing, suppliers, competitors, technology etc. Consolidates spend and strategically leverages supplier relationships to deliver the best proposition at the lowest total cost whilst maintaining customer service and product quality. Clear transparent Make Versus Buy consideration. Supports, Contract Management & Risk Mitigation - minimising CBRE operational and financial exposure by ensuring and securing complete and favourable contractual terms & conditions for all contracted agreements. Develop a methodology to identify disruptive technology and innovation with existing and new suppliers to CBRE, working with selected partners to value engineer solutions, ensure connectivity and potentially secure exclusivity for CBRE. Ensures that contracts for Preferred suppliers that underpin a category strategy have commercial rigor, incorporate continuous improvement targets and are executed in accordance with policy. Ensures the team is utilizing appropriate technologies to conduct supply market research, analysis, evaluation, etc. Ensure Preferred Suppliers are proactively engaged to create integrated solutions, providing differentiation, innovation, and preferred pricing/exclusivity. Optimize Procurement tools, benchmarks, and costing databases to ensure solution pricing provides the best achievable value for the client with minimum risk, where we maximise CBRE market position, which can be evidenced with a robust audit trail applying a standardized process where appropriate. Devise and implement strategies to meet client ESG objectives such as supplier diversity, sustainability & emissions reductions, and responsible sourcing. Participate in all Solution Review activities to communicate how a competitive procurement solution has been developed, providing data analysis and background. A wealth of case studies to be generated, held, and maintained centrally, with best-practice and innovation proactively shared. REQUIREMENTS & CAPABILITIES: An experienced Procurement professional with extensive knowledge of sourcing and supply chain management. 8-10 year's Procurement experience Experience of both value engineering and low-cost country sourcing Advanced degree in Supply Chain or MBA desired. Demonstrated ability to develop sourcing strategies and lead team in implementing those strategies. Participation on a Divisional or Business Unit leadership team. Demonstrable experience managing and supporting direct reports, crafting career development programming, consistently evaluation of performance, and maintaining applied HR governance. Proven ability to effectively manage in a matrix organization with the ability to influence up, down, and across the organization. Demonstrated experience with supplier partner programs and driving supplier leverage. Support supplier development and performance measurement. Demonstrate strong negotiation skills. Demonstrate and manage contract law knowledge and working experience of supplier T&Cs. Client / Customer facing skills desired and experience with business development. Demonstrate excellent communication skills, as well as the ability to develop and present compelling business cases to CBRE client senior leadership. Must have a proven track record to execute and deliver results. Demonstrate strong business acumen. Certification in APICS and/or CPM or equivalent supply chain management experience preferred. Travel less than 20% About CBRE Global Workplace Solutions: As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an EMEA Solutions Architect to manage all aspects of the EFM solution creation as part of a CBRE Enterprise pursuit including hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience, globally. Key Responsibilities: Project manage the EFM solutioning process across all six EFM product solutions to ensure solutions are fully integrated, without duplication of benefits and costs, outlined efficiently, etc. Govern and delegate the solutioning efforts to all parties within the EFM solutioning team. Validate the competitiveness, pricing, applicability, integration, and operability of the entire EFM solution and the part EFM product solutions including hard services, third party procurement, workplace experience, smart FM, sustainability, and asset optimization. Present, sell, and defend the EFM solution to the client. Lead the development of client messaging with sales, solutions directors, and solutions excellence leaders to ensure messaging representing in client presentation and write-ups convey the EFM solution in a highly competitive and operable approach. Demonstrate the value of CBRE's integrated EFM structure across all 5-6 components of EFM products. When assigned as the FM solution architect as the lead, organize, lead, and aggregate the global solutioning effort across all regions by interfacing with each of the regional FM solutions architects and each of the regional product solutioning teams. Present the EFM solution in an EFM Solution Review to sales, account and sector leadership and convince internal stakeholders as to why the solution is winnable and operable. Lead the Solution Review process of the EFM solution by working with the solutions leaders and sales leaders throughout the solutioning process for feedback, validation of the solution, and workshopping. Describe the competitiveness of the EFM solution, whether the solution meets the client's needs and ask, the winnability of the solution against CBRE's competitors, the commercial structure of the pursuit and the EFM part of the solution. Describe to internal stakeholders how the EFM solution will win. Update and communicate the progress of the EFM solution development to internal stakeholders, leadership, and sales and solutions team members. Find potential risks, challenges, and needs from the EFM solutioning team. Supply an EFM solution package to the operations and transitions team that explains the solution thoroughly and allows the account team to launch, run, and use the solution that has been designed. Build the hard services and workplace staffing model outlining the technicians, facility coordinators, facility management, and workplace experience staffing models. Coach proposed account team on solution elements and solution rollout approach. Set up EFM Solution Strategy Session post RFP kick-off with EFM solutioning team, sales, and solutions. Review of entire account team org structure to determine competitiveness, duplication, overlap of costs, etc. Coordination and validation of all country solutions teams (BTO's and Ops teams) and solutions to bring each country solution together in to a packaged regional solution. Liaison and collaboration with the Sector Solutions Directors to ensure that the regional solution is presented in a timely manner as part of the overall bid process. European language skills would be advantageous Key Deliverables Definition of deliverables for each pursuit with a timeline associated to each one. Pricing and Staffing for the entire EFM package - hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services. EFM Solution Summary presented in the Prototype Solution Review and the Final Solution Review. EFM RFP Response write-up across all EFM products and services (hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services) EFM RFP Presentation Content across all EFM products and services (hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services) EFM Transition Package encompassing All EFM Products and Services. Touchpoint with the solutions leaders at least twice per week, half hour call with updates. Solution Strategy Session with Solutions Directors About CBRE Global Workplace Solutions : As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
May 16, 2024
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an EMEA Solutions Architect to manage all aspects of the EFM solution creation as part of a CBRE Enterprise pursuit including hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience, globally. Key Responsibilities: Project manage the EFM solutioning process across all six EFM product solutions to ensure solutions are fully integrated, without duplication of benefits and costs, outlined efficiently, etc. Govern and delegate the solutioning efforts to all parties within the EFM solutioning team. Validate the competitiveness, pricing, applicability, integration, and operability of the entire EFM solution and the part EFM product solutions including hard services, third party procurement, workplace experience, smart FM, sustainability, and asset optimization. Present, sell, and defend the EFM solution to the client. Lead the development of client messaging with sales, solutions directors, and solutions excellence leaders to ensure messaging representing in client presentation and write-ups convey the EFM solution in a highly competitive and operable approach. Demonstrate the value of CBRE's integrated EFM structure across all 5-6 components of EFM products. When assigned as the FM solution architect as the lead, organize, lead, and aggregate the global solutioning effort across all regions by interfacing with each of the regional FM solutions architects and each of the regional product solutioning teams. Present the EFM solution in an EFM Solution Review to sales, account and sector leadership and convince internal stakeholders as to why the solution is winnable and operable. Lead the Solution Review process of the EFM solution by working with the solutions leaders and sales leaders throughout the solutioning process for feedback, validation of the solution, and workshopping. Describe the competitiveness of the EFM solution, whether the solution meets the client's needs and ask, the winnability of the solution against CBRE's competitors, the commercial structure of the pursuit and the EFM part of the solution. Describe to internal stakeholders how the EFM solution will win. Update and communicate the progress of the EFM solution development to internal stakeholders, leadership, and sales and solutions team members. Find potential risks, challenges, and needs from the EFM solutioning team. Supply an EFM solution package to the operations and transitions team that explains the solution thoroughly and allows the account team to launch, run, and use the solution that has been designed. Build the hard services and workplace staffing model outlining the technicians, facility coordinators, facility management, and workplace experience staffing models. Coach proposed account team on solution elements and solution rollout approach. Set up EFM Solution Strategy Session post RFP kick-off with EFM solutioning team, sales, and solutions. Review of entire account team org structure to determine competitiveness, duplication, overlap of costs, etc. Coordination and validation of all country solutions teams (BTO's and Ops teams) and solutions to bring each country solution together in to a packaged regional solution. Liaison and collaboration with the Sector Solutions Directors to ensure that the regional solution is presented in a timely manner as part of the overall bid process. European language skills would be advantageous Key Deliverables Definition of deliverables for each pursuit with a timeline associated to each one. Pricing and Staffing for the entire EFM package - hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services. EFM Solution Summary presented in the Prototype Solution Review and the Final Solution Review. EFM RFP Response write-up across all EFM products and services (hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services) EFM RFP Presentation Content across all EFM products and services (hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services) EFM Transition Package encompassing All EFM Products and Services. Touchpoint with the solutions leaders at least twice per week, half hour call with updates. Solution Strategy Session with Solutions Directors About CBRE Global Workplace Solutions : As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
An exceptional chance awaits a Senior Project Manager to elevate into a leadership role overseeing hard services operations within our esteemed defence account. Location: Barrow-in-Furness Salary : Highly competitive Working hours: 8am - 5pm, Monday - Friday Benefits : Car Allowance, 25 Days Holiday + BH, Company Pension, Private Healthcare, Company Sick Pay, Flex Benefits (EMCOR UK discount scheme) About EMCOR UK: At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business. Role overview: Managing a team of Project Managers and reporting to the Account Director, we will be looking to you to ensure the cost-effective and timely delivery of all project obligations and service provisions. Focus on building relationships with all managers, clients, operational and FM teams across the UK is a key part of the role, as is the ability to hit the ground running. Good project and people management skills are essential. What you'll do: Be responsible to the Account Director for the P&L of the Account and to lead and direct project activities to maintain and improve the net profitability of the business. Develop strong relationships with client staff and their representatives by applying Key Account Management principles to foster good working relationships at every level and optimise the commercial position of EMCOR UK. Prepare with the Project Director an annual business plan and budget for the contract portfolio. Carry out regular monthly Project reviews of P&L accountability; including progress of projects; quality; H&SW; Relationships. Manage sub-contractors effectively both financially and commercially. Ensure all EMCOR procurement processes and procedures are followed. Who you'll be: A natural leader with obvious gravitas and charisma to stand out amongst others and the ability to bring the best out of people. Strong commercial acumen An obvious empathy with customers and clients, an ability to quickly grasp their needs and an ability to galvanise resources to satisfy clients demands. An ability to quickly grasp changing needs and the talent to translate these into operational reality. An ability to identify and drive through 'win-win' solutions when even under considerable or sustained pressure. At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work.
May 16, 2024
Full time
An exceptional chance awaits a Senior Project Manager to elevate into a leadership role overseeing hard services operations within our esteemed defence account. Location: Barrow-in-Furness Salary : Highly competitive Working hours: 8am - 5pm, Monday - Friday Benefits : Car Allowance, 25 Days Holiday + BH, Company Pension, Private Healthcare, Company Sick Pay, Flex Benefits (EMCOR UK discount scheme) About EMCOR UK: At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business. Role overview: Managing a team of Project Managers and reporting to the Account Director, we will be looking to you to ensure the cost-effective and timely delivery of all project obligations and service provisions. Focus on building relationships with all managers, clients, operational and FM teams across the UK is a key part of the role, as is the ability to hit the ground running. Good project and people management skills are essential. What you'll do: Be responsible to the Account Director for the P&L of the Account and to lead and direct project activities to maintain and improve the net profitability of the business. Develop strong relationships with client staff and their representatives by applying Key Account Management principles to foster good working relationships at every level and optimise the commercial position of EMCOR UK. Prepare with the Project Director an annual business plan and budget for the contract portfolio. Carry out regular monthly Project reviews of P&L accountability; including progress of projects; quality; H&SW; Relationships. Manage sub-contractors effectively both financially and commercially. Ensure all EMCOR procurement processes and procedures are followed. Who you'll be: A natural leader with obvious gravitas and charisma to stand out amongst others and the ability to bring the best out of people. Strong commercial acumen An obvious empathy with customers and clients, an ability to quickly grasp their needs and an ability to galvanise resources to satisfy clients demands. An ability to quickly grasp changing needs and the talent to translate these into operational reality. An ability to identify and drive through 'win-win' solutions when even under considerable or sustained pressure. At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work.
International Engineering Director page is loaded International Engineering Director Apply remote type On-site locations London, GBR time type Full time posted on Posted 2 Days Ago job requisition id REQ356621 JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. WE'RE HIRING - INTERNATIONAL ENGINEERING DIRECTOR ABOUT US: You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you INGENUITY: EVERY DAY IS DIFFERENT, AND IN ALL THESE ACTIVITIES, WE'D ENCOURAGE YOU TO SHOW YOUR INGENUITY Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition. We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood. REPORTS INTO: EMEA IFM LEAD ABOUT THE ROLE: An International Engineering Manager (IEM) role working within the facilities management function of one of JLL's key Client portfolio's across EMEA/LATAM/APAC The IEM will be responsible for supporting all technical aspects of facilities services across our Client's portfolio. The role will be accountable for the Hard Services delivery whilst providing oversight to all sites across the regions, ensuring delivery of their objectives and the implementation of property-specific operating strategies that achieve the required standards. The IEM will work closely with both on account and Client teams, responding to requests in a timely and detail-oriented manner. Ensuring exceptional customer service is provided to both internal and external clients and key stakeholders. KEY RESPONSIBILITIES: Deliver Hard Services Management across all APAC/LATAM/EMEA (International) locations (budget, schedule, procurement, quality & risk) Provide technical capability in operations and maintenance requirements and apply standards to moderately complex documents affecting real estate projects and facilities management, including but not limited to; maintenance requirements, agreements/contracts, leases, work letters, project charters, surveys and drawings Ensure all locations are compliant with Local and Regional legislation where required Identify technical services project delivery resources from suitable contractors or through individual project qualification process; conduct standard request for proposals; completes bid analysis; recommends resources to clients Support and manage project delivery, resources/team providing technical services guidance and direction to achieve project goals as required, including energy and sustainability related projects Implement communication plans for meetings and written reports/meeting minutes to keep the Client and project resources informed, facilitate project meetings Communicate regularly with the Client team to build and maintain relationships and work key business partners and cross functional groups Implement technical facilities project documentation governance aligned with company and Client requirements Track progress of Technical facilities projects against goals, objectives, approved budgets, approved timelines Report status and variances, creates action plans to meet objectives, budget and schedule Implement change management routines to assess change requests, make recommendations, secure client approvals and issue change orders Identify technical risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks Ensure specific Service Level Agreements (SLA) and Key Performance Indicators (KPI) relating to hard services are met Promote high level of customer service to ensure and drive best practices and standardization Manage business critical/emergency situations and seek to resolve promptly ensuring minimum disruption to the business Other duties as requested by the Customer Technical Services Manager in order to meet the changing needs and demands of the business Ensure risk assessments and safety protocols are adhered to, keeping up to date with latest legislation and trends WORK LIFE: In the role you will work across our International Regions which is currently spread over 36 countries The main business language spoken in our offices is English. Knowledge of English is essential You will work independently reporting to the International Account Lead You will work over a 5-day week, Monday to Friday On occasion you may be required to travel ABOUT YOU: You have direct experience in delivering technical Facilities Management services within a fast paced, high profile environment in multi-country and across multiple regions You have worked in a similar role and have skills to lead and influence others You have a track record in the management of Hard Services, preferably in both self-delivered and outsourced engineering services contracts You have experience in financial management and budgeting, identifying cost savings/avoidance You are able to build and maintain positive client relations and network at all levels You are able to audit your own work You are open and have good communication skills You are proficient with Word and Excel and have a keen interest in technology You strive for excellence in what you do and share ideas for improvement You are organized, work efficiently and can meet tight deadlines with professionalism and service focused approach You are adaptable to work to requests and projects that may vary You have a Technical or/and Authorised Person (preferred) qualifications Location: On-site -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Activate your Personal JLL Job Alerts Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL) . click apply for full job details
May 14, 2024
Full time
International Engineering Director page is loaded International Engineering Director Apply remote type On-site locations London, GBR time type Full time posted on Posted 2 Days Ago job requisition id REQ356621 JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. WE'RE HIRING - INTERNATIONAL ENGINEERING DIRECTOR ABOUT US: You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you INGENUITY: EVERY DAY IS DIFFERENT, AND IN ALL THESE ACTIVITIES, WE'D ENCOURAGE YOU TO SHOW YOUR INGENUITY Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition. We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood. REPORTS INTO: EMEA IFM LEAD ABOUT THE ROLE: An International Engineering Manager (IEM) role working within the facilities management function of one of JLL's key Client portfolio's across EMEA/LATAM/APAC The IEM will be responsible for supporting all technical aspects of facilities services across our Client's portfolio. The role will be accountable for the Hard Services delivery whilst providing oversight to all sites across the regions, ensuring delivery of their objectives and the implementation of property-specific operating strategies that achieve the required standards. The IEM will work closely with both on account and Client teams, responding to requests in a timely and detail-oriented manner. Ensuring exceptional customer service is provided to both internal and external clients and key stakeholders. KEY RESPONSIBILITIES: Deliver Hard Services Management across all APAC/LATAM/EMEA (International) locations (budget, schedule, procurement, quality & risk) Provide technical capability in operations and maintenance requirements and apply standards to moderately complex documents affecting real estate projects and facilities management, including but not limited to; maintenance requirements, agreements/contracts, leases, work letters, project charters, surveys and drawings Ensure all locations are compliant with Local and Regional legislation where required Identify technical services project delivery resources from suitable contractors or through individual project qualification process; conduct standard request for proposals; completes bid analysis; recommends resources to clients Support and manage project delivery, resources/team providing technical services guidance and direction to achieve project goals as required, including energy and sustainability related projects Implement communication plans for meetings and written reports/meeting minutes to keep the Client and project resources informed, facilitate project meetings Communicate regularly with the Client team to build and maintain relationships and work key business partners and cross functional groups Implement technical facilities project documentation governance aligned with company and Client requirements Track progress of Technical facilities projects against goals, objectives, approved budgets, approved timelines Report status and variances, creates action plans to meet objectives, budget and schedule Implement change management routines to assess change requests, make recommendations, secure client approvals and issue change orders Identify technical risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks Ensure specific Service Level Agreements (SLA) and Key Performance Indicators (KPI) relating to hard services are met Promote high level of customer service to ensure and drive best practices and standardization Manage business critical/emergency situations and seek to resolve promptly ensuring minimum disruption to the business Other duties as requested by the Customer Technical Services Manager in order to meet the changing needs and demands of the business Ensure risk assessments and safety protocols are adhered to, keeping up to date with latest legislation and trends WORK LIFE: In the role you will work across our International Regions which is currently spread over 36 countries The main business language spoken in our offices is English. Knowledge of English is essential You will work independently reporting to the International Account Lead You will work over a 5-day week, Monday to Friday On occasion you may be required to travel ABOUT YOU: You have direct experience in delivering technical Facilities Management services within a fast paced, high profile environment in multi-country and across multiple regions You have worked in a similar role and have skills to lead and influence others You have a track record in the management of Hard Services, preferably in both self-delivered and outsourced engineering services contracts You have experience in financial management and budgeting, identifying cost savings/avoidance You are able to build and maintain positive client relations and network at all levels You are able to audit your own work You are open and have good communication skills You are proficient with Word and Excel and have a keen interest in technology You strive for excellence in what you do and share ideas for improvement You are organized, work efficiently and can meet tight deadlines with professionalism and service focused approach You are adaptable to work to requests and projects that may vary You have a Technical or/and Authorised Person (preferred) qualifications Location: On-site -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Activate your Personal JLL Job Alerts Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL) . click apply for full job details
Account Sourcing Director page is loaded Account Sourcing Director Apply remote type Remote locations London, GBR time type Full time posted on Posted 4 Days Ago job requisition id REQ351905 JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. What this job involves The Client Sourcing Director (CSD) role will manage a portfolio of client accounts and be the key interface with the account management. The CSD will line manage 4-5 Account Sourcing Managers and be accountable for the delivery of sourcing targets within their area of responsibility. Responsible for management and performance of all strategic sourcing and procurement related activities for specific client requirements across the portfolio under management (includes all service lines as required). Accountable for implementation of strategic client accounts and pursuits, procurement planning, RFP management, bid analysis and recommendations, liaison with client governance teams for Contract approvals, Savings reporting, documentation and compliance. Manage team and stakeholders to ensure that scope of services/service level agreements are in place (collaboration with Account Manager, Facilities Managers, Operations Team and client contacts as appropriate). To track budget / savings from tenders / process re-design / negotiation initiatives and provide monthly/ Quarterly reports to Sourcing & Procurement Leadership To ensure that all vendor details and files are complete and immediately updated with notified changes and actively monitor and document any changes required to the vendor contracts. To manage framework relationships with JLL preferred suppliers. Review performance as outlined in the framework agreements. Transformation activities are supported by the team including audits, reports and actions. Gather knowledge on Market & Country intelligence, report information through the Knowledge Centre As required support the new business through Solutions Development with country/ regional knowledge and potential site visits. Assist in bid supplier solutions/ strategies Developing the Supply Chain to meet the business and client needs, strengthening the capabilities for opportunities of partnership and B2B. Develop team and give Training / guidance / support on the Sourcing & Procurement Strategic Sourcing activities, ensure understanding in the tools, systems, regulations, country/ regional practices are available. Leading Saves/ innovation summits by category within country Ensure Policies and procedures on the accounts relate to the appropriate country operations and practices. That they are reviewed annually and are current. Ensure Sourcing & Procurement Account Sourcing Managers develop and implement Sourcing plans for their client/country/region. Interested? An ideal candidate would need to have the following qualifications Desired experience and technical skills 5 to 10 years in similar position Excellent inter-personal, communication and negotiation skills Excellent numerical and commercial acumen Strong analytical ability required Strong written and verbal English language skills, additional WE language preferred/required Deep understanding of IFM services and supplier environment Sourcing procedures and protocols - particularly for service contracts Experience working with suppliers across the EMEA region Hold a business management or related degree MCIPS or Country Equivalent preferable. If this job description resonates with you, we encourage you to apply even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Location: Remote -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Similar Jobs (4) Client Sourcing Director remote type On-site locations London, GBR time type Full time posted on Posted 7 Days Ago Account Sourcing Manager remote type Remote locations London, GBR time type Full time posted on Posted 30+ Days Ago Account Sourcing Manager remote type On-site locations 2 Locations time type Full time posted on Posted 17 Days Ago Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
May 12, 2024
Full time
Account Sourcing Director page is loaded Account Sourcing Director Apply remote type Remote locations London, GBR time type Full time posted on Posted 4 Days Ago job requisition id REQ351905 JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. What this job involves The Client Sourcing Director (CSD) role will manage a portfolio of client accounts and be the key interface with the account management. The CSD will line manage 4-5 Account Sourcing Managers and be accountable for the delivery of sourcing targets within their area of responsibility. Responsible for management and performance of all strategic sourcing and procurement related activities for specific client requirements across the portfolio under management (includes all service lines as required). Accountable for implementation of strategic client accounts and pursuits, procurement planning, RFP management, bid analysis and recommendations, liaison with client governance teams for Contract approvals, Savings reporting, documentation and compliance. Manage team and stakeholders to ensure that scope of services/service level agreements are in place (collaboration with Account Manager, Facilities Managers, Operations Team and client contacts as appropriate). To track budget / savings from tenders / process re-design / negotiation initiatives and provide monthly/ Quarterly reports to Sourcing & Procurement Leadership To ensure that all vendor details and files are complete and immediately updated with notified changes and actively monitor and document any changes required to the vendor contracts. To manage framework relationships with JLL preferred suppliers. Review performance as outlined in the framework agreements. Transformation activities are supported by the team including audits, reports and actions. Gather knowledge on Market & Country intelligence, report information through the Knowledge Centre As required support the new business through Solutions Development with country/ regional knowledge and potential site visits. Assist in bid supplier solutions/ strategies Developing the Supply Chain to meet the business and client needs, strengthening the capabilities for opportunities of partnership and B2B. Develop team and give Training / guidance / support on the Sourcing & Procurement Strategic Sourcing activities, ensure understanding in the tools, systems, regulations, country/ regional practices are available. Leading Saves/ innovation summits by category within country Ensure Policies and procedures on the accounts relate to the appropriate country operations and practices. That they are reviewed annually and are current. Ensure Sourcing & Procurement Account Sourcing Managers develop and implement Sourcing plans for their client/country/region. Interested? An ideal candidate would need to have the following qualifications Desired experience and technical skills 5 to 10 years in similar position Excellent inter-personal, communication and negotiation skills Excellent numerical and commercial acumen Strong analytical ability required Strong written and verbal English language skills, additional WE language preferred/required Deep understanding of IFM services and supplier environment Sourcing procedures and protocols - particularly for service contracts Experience working with suppliers across the EMEA region Hold a business management or related degree MCIPS or Country Equivalent preferable. If this job description resonates with you, we encourage you to apply even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Location: Remote -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Similar Jobs (4) Client Sourcing Director remote type On-site locations London, GBR time type Full time posted on Posted 7 Days Ago Account Sourcing Manager remote type Remote locations London, GBR time type Full time posted on Posted 30+ Days Ago Account Sourcing Manager remote type On-site locations 2 Locations time type Full time posted on Posted 17 Days Ago Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
Office Administrator Location: Ashford, Middlesex, TW15 Salary: circa £35k per annum Job Type: Full-time, Permanent Hours: Monday-Friday, 8:00 - 17:00 I am currently supporting my client with their newest recruit. Who are on the hunt for a dedicated Office Administrator to become part of their expanding team and contribute to the smooth operation of projects. Day to Day of the Role: Manage procurement for sites by building relationships with site staff and suppliers to ensure materials are provided at competitive prices and in a timely manner. Track company insurances for timely renewals and monitor subcontractors' insurances to ensure they are always current. Raise and track Purchase Orders within Xero. Oversee Facilities Management, including keeping the office stocked with stationery, cleaning and welfare items, and IT equipment, as well as arranging ad hoc site repairs and maintenance. Manage and track company assets, plant, tools, and hire items. Provide assistance and holiday cover for our Accountant. Perform occasional PA tasks such as diary management and meeting minutes for the Managing Director. Required Skills & Qualifications: Experience with or knowledge of Xero is advantageous. Computer literacy is essential. Good communication skills and a professional telephone manner. Excellent attention to detail, organisational skills, and a high level of accuracy. Ability to work collaboratively as part of a team and to remain calm under pressure. Benefits: Competitive salary of circa £35k per annum. Full-time, permanent position. Opportunity to work in a dynamic and supportive team environment.
May 11, 2024
Full time
Office Administrator Location: Ashford, Middlesex, TW15 Salary: circa £35k per annum Job Type: Full-time, Permanent Hours: Monday-Friday, 8:00 - 17:00 I am currently supporting my client with their newest recruit. Who are on the hunt for a dedicated Office Administrator to become part of their expanding team and contribute to the smooth operation of projects. Day to Day of the Role: Manage procurement for sites by building relationships with site staff and suppliers to ensure materials are provided at competitive prices and in a timely manner. Track company insurances for timely renewals and monitor subcontractors' insurances to ensure they are always current. Raise and track Purchase Orders within Xero. Oversee Facilities Management, including keeping the office stocked with stationery, cleaning and welfare items, and IT equipment, as well as arranging ad hoc site repairs and maintenance. Manage and track company assets, plant, tools, and hire items. Provide assistance and holiday cover for our Accountant. Perform occasional PA tasks such as diary management and meeting minutes for the Managing Director. Required Skills & Qualifications: Experience with or knowledge of Xero is advantageous. Computer literacy is essential. Good communication skills and a professional telephone manner. Excellent attention to detail, organisational skills, and a high level of accuracy. Ability to work collaboratively as part of a team and to remain calm under pressure. Benefits: Competitive salary of circa £35k per annum. Full-time, permanent position. Opportunity to work in a dynamic and supportive team environment.
The event manager is responsible for the complete end-to-end project management of each of the events in their portfolio (including budget/financial management, event timelines, event microsites (design and content), marketing (design, content and delivery), event planning and logistics, all administration and digital filing and to act as the primary liaison with brand editorial team, brand commercial team, venues, suppliers, entrants, attendees, delegates, sponsors and any other key stakeholders (including marketing and telesales). Sustainability is at the heart of our events, so each event manager is expected to adhere to our procurement and sustainability procedures as part of their role. A more detailed breakdown of tasks as follows: Financial Responsible for managing P&L and budgets/expenditures and maintaining forecasts along with the prompt financial decommissioning of projects. Accountable for the accurate processing of revenues from entries, table bookings and delegates (if applicable) and reconcile all revenues with the event management system and management accounts. Resolve any queries arising from bookings both with the relevant client and the relevant accounts team internally. Support the commercial team with the accurate budgeting of all commercial partners and acting as primary/secondary liaison where appropriate. Operational/Administrative Maintaining effective working relationships with internal events, editorial and commercial teams and external contracted key suppliers. Schedule and run regular meetings for each project with all relevant stakeholders in the project (including editorial, commercial, marketing, content and senior brand representatives). Maintain a working project file for each event on the Haymarket Events server / google drive. Responsible for programming of the relevant online booking process for each event on our entry management system (Eventsforce or similar). Produce and maintain a timeline / event project plan for each event ensuring that the event runs to schedule and deadlines are met. Working to the agreed internal plan template. If required, help secure judges or speakers for an event. Be the point of contact for event sponsors, judges or speakers regarding their involvement in any project. Process all entries, with the support of temporary staff or the events coordinator when necessary, building a database of entrants using Eventsforce software, compiling a master set of all entries and judges folders containing edited sets of entries. Coordinate, plan and oversee the judging of awards events from facilities and catering, to the judging. Marketing Responsible for updating information and content on the event microsites. Coordinate activity prior to the launch of the marketing campaign for each project and to ensure that the activity is executed timely and correctly in-conjunction with the timeline of the event, working where appropriately with the brand and our Marketing and Telemarketing team members. Prepare and publish/produce entry packs, delegate application forms, media packs, commercial sales documents and online questionnaires for events, either online or if required, as a printed document. Supervise the design and execution of advertisements and all other marketing activity promoting entry or attendance for each event. Supervise the design and production of all other printed material relating to each project, working with Haymarket's assigned design team. Utilise all marketing opportunities available to promote each event including: social media, online inventory via our brand sites, editorial support, email marketing, telemarketing, print, direct marketing, other Haymarket events, recruitment sites and working where appropriate with Marketing and Telemarketing team members. Take responsibility for specific telemarketing aspects of awards events to ensure that all known interested parties are reminded to enter or attend. Event Logistics Supervise the operational activities of staff assisting you on any project (these may be colleagues or temporary or freelance staff). Compile VIP guest lists for each project based on past history and current information provided by editorial and commercial teams. Responsible for table planning, delegate seating including internal brand guests and publish a short list of finalists and promote sales of table places for awards events. Supervise all aspects of the production and staging of each event for which you are responsible, in conjunction with the Director of Events, Portfolio Director and appointed suppliers. Ensure that all Health & Safety, Risk Assessment and all other relevant information for the event is delivered in a timely and correct process (e.g. dietary requirements for the event to the venue). Attend each event in your portfolio as the responsible events manager. Undertake any other reasonable duties. The above job description is intended as a guide to the main responsibilities of the position and is not an exhaustive list of duties and tasks. Person Specification Essential Proven experience running B2B events, both virtually and live. Ideally these would include commercial award events and/or commercial forums, either within Haymarket or another B2B media company. Proven understanding and managing a budget and P&L for events, with a clear understanding of the financial impact of the events. Proven ability to drive revenues. An ability to manage your own projects and project plans on a day-to-day basis. Knowledge and understanding of events marketing. Must be resilient and able to work in a highly pressurised environment and to tight deadlines. Good understanding of event production, suppliers and processes. Excellent written and spoken English as well as the ability to proofread written documents to a high standard. Sound understanding of event health and safety regulations and requirements (including risk assessments). The ability to maintain positive working relationships with all relevant stakeholders at all levels (including brand editorial and commercial teams, colleagues in the events department, data teams and external suppliers). Flexibility and willingness to attend events outside normal office hours. Desirable A degree in Hospitality/Event Management or other relevant discipline. A good understanding of the Eventsforce event management platform. Sales experience. A level of marketing experience. About Haymarket Haymarket is a successful international specialist media company. We have over 60 market-leading brands in the consumer and B2B markets across the UK, US, Asia, India and Germany, connecting people and communities across digital, print, festivals, awards, conferences, and exhibitions. To find out more check out our website by clicking here Why work with us? People are our greatest asset here at Haymarket Media Group. Haymarket is a media, information and data business, we use our expertise in media and information to inspire, inform and empower our clients, audiences and communities. We are a socially and environmentally responsible business. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a better world. The principles of diversity, inclusion, respect, responsibility and sustainability are at the heart of our business. We're hard-wired to produce remarkable content for our audiences, with over 16,000 companies around the globe turning to us to help their businesses grow. Join us and you will work on market-leading brands to help create powerful and lasting relationships that deliver real results, all while developing your own career. Our conveniently located Twickenham HQ is home to around 600 employees with a vast array of careers from journalism, video, marketing, sales and events to technology, digital development and product management. As well as being the home of English rugby, Twickenham has the benefit of being less than 30 minutes from central London but also enjoying its riverside location, proximity to Richmond Park and a buzzing social scene. With flexible hours, great brands, and a modern open plan environment, we attract great people. There's time for you to get involved in our extra-curricular activities too; from volunteering with our charity partners, going for a lunch-time riverside run, cycling around Richmond Park or after work fun! Our team culture is friendly, vibrant and sociable. We nurture, support and reward our talent. We offer a market-leading benefits programme, tailored to individual needs and preferences. The range of benefits are vast and include a generous pension plan, life assurance, up to 30 days holiday and a fabulous income protection policy. Oh, and our annual employee party is pretty special too! Our benefits include: Competitive salary Comprehensive training and career development programme 25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days) Flexible working schedule (core hours from 10-3) Generous contributory pension scheme Access to Perkbox Health Cash Plan Family friendly policies Cycle to Work scheme Employee Assistance Programme..... click apply for full job details
Sep 24, 2022
Full time
The event manager is responsible for the complete end-to-end project management of each of the events in their portfolio (including budget/financial management, event timelines, event microsites (design and content), marketing (design, content and delivery), event planning and logistics, all administration and digital filing and to act as the primary liaison with brand editorial team, brand commercial team, venues, suppliers, entrants, attendees, delegates, sponsors and any other key stakeholders (including marketing and telesales). Sustainability is at the heart of our events, so each event manager is expected to adhere to our procurement and sustainability procedures as part of their role. A more detailed breakdown of tasks as follows: Financial Responsible for managing P&L and budgets/expenditures and maintaining forecasts along with the prompt financial decommissioning of projects. Accountable for the accurate processing of revenues from entries, table bookings and delegates (if applicable) and reconcile all revenues with the event management system and management accounts. Resolve any queries arising from bookings both with the relevant client and the relevant accounts team internally. Support the commercial team with the accurate budgeting of all commercial partners and acting as primary/secondary liaison where appropriate. Operational/Administrative Maintaining effective working relationships with internal events, editorial and commercial teams and external contracted key suppliers. Schedule and run regular meetings for each project with all relevant stakeholders in the project (including editorial, commercial, marketing, content and senior brand representatives). Maintain a working project file for each event on the Haymarket Events server / google drive. Responsible for programming of the relevant online booking process for each event on our entry management system (Eventsforce or similar). Produce and maintain a timeline / event project plan for each event ensuring that the event runs to schedule and deadlines are met. Working to the agreed internal plan template. If required, help secure judges or speakers for an event. Be the point of contact for event sponsors, judges or speakers regarding their involvement in any project. Process all entries, with the support of temporary staff or the events coordinator when necessary, building a database of entrants using Eventsforce software, compiling a master set of all entries and judges folders containing edited sets of entries. Coordinate, plan and oversee the judging of awards events from facilities and catering, to the judging. Marketing Responsible for updating information and content on the event microsites. Coordinate activity prior to the launch of the marketing campaign for each project and to ensure that the activity is executed timely and correctly in-conjunction with the timeline of the event, working where appropriately with the brand and our Marketing and Telemarketing team members. Prepare and publish/produce entry packs, delegate application forms, media packs, commercial sales documents and online questionnaires for events, either online or if required, as a printed document. Supervise the design and execution of advertisements and all other marketing activity promoting entry or attendance for each event. Supervise the design and production of all other printed material relating to each project, working with Haymarket's assigned design team. Utilise all marketing opportunities available to promote each event including: social media, online inventory via our brand sites, editorial support, email marketing, telemarketing, print, direct marketing, other Haymarket events, recruitment sites and working where appropriate with Marketing and Telemarketing team members. Take responsibility for specific telemarketing aspects of awards events to ensure that all known interested parties are reminded to enter or attend. Event Logistics Supervise the operational activities of staff assisting you on any project (these may be colleagues or temporary or freelance staff). Compile VIP guest lists for each project based on past history and current information provided by editorial and commercial teams. Responsible for table planning, delegate seating including internal brand guests and publish a short list of finalists and promote sales of table places for awards events. Supervise all aspects of the production and staging of each event for which you are responsible, in conjunction with the Director of Events, Portfolio Director and appointed suppliers. Ensure that all Health & Safety, Risk Assessment and all other relevant information for the event is delivered in a timely and correct process (e.g. dietary requirements for the event to the venue). Attend each event in your portfolio as the responsible events manager. Undertake any other reasonable duties. The above job description is intended as a guide to the main responsibilities of the position and is not an exhaustive list of duties and tasks. Person Specification Essential Proven experience running B2B events, both virtually and live. Ideally these would include commercial award events and/or commercial forums, either within Haymarket or another B2B media company. Proven understanding and managing a budget and P&L for events, with a clear understanding of the financial impact of the events. Proven ability to drive revenues. An ability to manage your own projects and project plans on a day-to-day basis. Knowledge and understanding of events marketing. Must be resilient and able to work in a highly pressurised environment and to tight deadlines. Good understanding of event production, suppliers and processes. Excellent written and spoken English as well as the ability to proofread written documents to a high standard. Sound understanding of event health and safety regulations and requirements (including risk assessments). The ability to maintain positive working relationships with all relevant stakeholders at all levels (including brand editorial and commercial teams, colleagues in the events department, data teams and external suppliers). Flexibility and willingness to attend events outside normal office hours. Desirable A degree in Hospitality/Event Management or other relevant discipline. A good understanding of the Eventsforce event management platform. Sales experience. A level of marketing experience. About Haymarket Haymarket is a successful international specialist media company. We have over 60 market-leading brands in the consumer and B2B markets across the UK, US, Asia, India and Germany, connecting people and communities across digital, print, festivals, awards, conferences, and exhibitions. To find out more check out our website by clicking here Why work with us? People are our greatest asset here at Haymarket Media Group. Haymarket is a media, information and data business, we use our expertise in media and information to inspire, inform and empower our clients, audiences and communities. We are a socially and environmentally responsible business. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a better world. The principles of diversity, inclusion, respect, responsibility and sustainability are at the heart of our business. We're hard-wired to produce remarkable content for our audiences, with over 16,000 companies around the globe turning to us to help their businesses grow. Join us and you will work on market-leading brands to help create powerful and lasting relationships that deliver real results, all while developing your own career. Our conveniently located Twickenham HQ is home to around 600 employees with a vast array of careers from journalism, video, marketing, sales and events to technology, digital development and product management. As well as being the home of English rugby, Twickenham has the benefit of being less than 30 minutes from central London but also enjoying its riverside location, proximity to Richmond Park and a buzzing social scene. With flexible hours, great brands, and a modern open plan environment, we attract great people. There's time for you to get involved in our extra-curricular activities too; from volunteering with our charity partners, going for a lunch-time riverside run, cycling around Richmond Park or after work fun! Our team culture is friendly, vibrant and sociable. We nurture, support and reward our talent. We offer a market-leading benefits programme, tailored to individual needs and preferences. The range of benefits are vast and include a generous pension plan, life assurance, up to 30 days holiday and a fabulous income protection policy. Oh, and our annual employee party is pretty special too! Our benefits include: Competitive salary Comprehensive training and career development programme 25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days) Flexible working schedule (core hours from 10-3) Generous contributory pension scheme Access to Perkbox Health Cash Plan Family friendly policies Cycle to Work scheme Employee Assistance Programme..... click apply for full job details
ABOUT CBRE CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. In the UK, we service our clients from our offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Leeds, Liverpool, London, Manchester, and Southampton. Job Title: Senior Surveyor/Associate Director Location: Leeds Role Purpose The purpose of the role is to work collaboratively with a broad range of land and property owners (Public and Private sector) and Central/Local Government organisations to provide solutions to unlock complex development and regeneration projects. The focus will be on delivery of projects with tailored programme strategies for clients including land disposal, property acquisition, masterplanning, planning policy and consent, procurement, partnership/joint venture arrangements, finance and funding, interim property strategies, programme/project management, stakeholder engagement etc. The individual would be based from the Leeds office within the Development Advisory Team but work closely with the wider northern business on varied and challenging projects around the UK, with a mix of public and private sector clients. For the right candidate, we would see the role growing towards a leadership position in Yorkshire and the North East of England. We are therefore seeking a candidate who has the ambition and potential to operate at a senior level, with the support, coaching and guidance of the existing CBRE teams. Key Responsibilities • Carrying out feasibility studies and financial analysis to identify the most viable solution for a site, e.g. refurbishment vs redevelopment / uses / scale / massing / timing etc; • Working closely with CBRE agency and capital markets teams to feed into the appraisal and optimise design; • Analysis of options and recommendation of strategies to achieve client objectives; • Assembling a professional team to take a development scheme forward to create the vision for a scheme, secure planning policy/guidance/consent etc; • Effectively manage the various internal and external teams (agents, planners, architects and consultants) to ensure that agreed targets are achieved; • Liaising with key stakeholders; • Negotiating with third parties on issues such as vacant possession, rights to light, site assembly; • Negotiating the terms of commercial agreements such as development agreements and head leases, in order to progress schemes; • Preparing site disposal documentation and strategies, commensurate with the client requirements. Person Specification/Requirements • Qualified Chartered Surveyor (MRICS). Post qualification in a development related role desirable; • Alternatively, background in a commercial discipline such as valuation, rating, property management, agency or lease consultancy with the aspiration and passion to be involved in the development and regeneration sector. • Development Appraisals - proficient in carrying out development appraisals for a range of uses using Argus Developer (or base knowledge with the enthusiasm to learn). • Ideally proficient in Excel cashflows, although ability to create bespoke models not a prerequisite. • A sound knowledge of the Landlord and Tenant Acts, or if not then a willingness to learn, about the structuring of Head Leases and Development Agreements. • Strong analytical and numeracy skills; • Excellent communicator with an ability to carry out informal and formal presentations and liaise with a broad range of parties; • Proficient at report writing; • Strong planning and prioritising skills in order to schedule work and ensure its timely completion, taking into account conflicting deadlines; • Business development and network building skills; • Enthusiastic, proactive, driven and motivated; • Genuine passion for buildings, regeneration and creative thinking an advantage; • IT - must be proficient in all Microsoft packages. EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. PACKAGE Competitive salary and benefits package commensurate with experience. Supportive and inclusive agile working environment with multiple training opportunities, professional development, charity days etc.
Sep 23, 2022
Full time
ABOUT CBRE CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. In the UK, we service our clients from our offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Leeds, Liverpool, London, Manchester, and Southampton. Job Title: Senior Surveyor/Associate Director Location: Leeds Role Purpose The purpose of the role is to work collaboratively with a broad range of land and property owners (Public and Private sector) and Central/Local Government organisations to provide solutions to unlock complex development and regeneration projects. The focus will be on delivery of projects with tailored programme strategies for clients including land disposal, property acquisition, masterplanning, planning policy and consent, procurement, partnership/joint venture arrangements, finance and funding, interim property strategies, programme/project management, stakeholder engagement etc. The individual would be based from the Leeds office within the Development Advisory Team but work closely with the wider northern business on varied and challenging projects around the UK, with a mix of public and private sector clients. For the right candidate, we would see the role growing towards a leadership position in Yorkshire and the North East of England. We are therefore seeking a candidate who has the ambition and potential to operate at a senior level, with the support, coaching and guidance of the existing CBRE teams. Key Responsibilities • Carrying out feasibility studies and financial analysis to identify the most viable solution for a site, e.g. refurbishment vs redevelopment / uses / scale / massing / timing etc; • Working closely with CBRE agency and capital markets teams to feed into the appraisal and optimise design; • Analysis of options and recommendation of strategies to achieve client objectives; • Assembling a professional team to take a development scheme forward to create the vision for a scheme, secure planning policy/guidance/consent etc; • Effectively manage the various internal and external teams (agents, planners, architects and consultants) to ensure that agreed targets are achieved; • Liaising with key stakeholders; • Negotiating with third parties on issues such as vacant possession, rights to light, site assembly; • Negotiating the terms of commercial agreements such as development agreements and head leases, in order to progress schemes; • Preparing site disposal documentation and strategies, commensurate with the client requirements. Person Specification/Requirements • Qualified Chartered Surveyor (MRICS). Post qualification in a development related role desirable; • Alternatively, background in a commercial discipline such as valuation, rating, property management, agency or lease consultancy with the aspiration and passion to be involved in the development and regeneration sector. • Development Appraisals - proficient in carrying out development appraisals for a range of uses using Argus Developer (or base knowledge with the enthusiasm to learn). • Ideally proficient in Excel cashflows, although ability to create bespoke models not a prerequisite. • A sound knowledge of the Landlord and Tenant Acts, or if not then a willingness to learn, about the structuring of Head Leases and Development Agreements. • Strong analytical and numeracy skills; • Excellent communicator with an ability to carry out informal and formal presentations and liaise with a broad range of parties; • Proficient at report writing; • Strong planning and prioritising skills in order to schedule work and ensure its timely completion, taking into account conflicting deadlines; • Business development and network building skills; • Enthusiastic, proactive, driven and motivated; • Genuine passion for buildings, regeneration and creative thinking an advantage; • IT - must be proficient in all Microsoft packages. EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. PACKAGE Competitive salary and benefits package commensurate with experience. Supportive and inclusive agile working environment with multiple training opportunities, professional development, charity days etc.
The Job - PERSONAL ASSISTANT to OPERATIONS DIRECTOR Our client is looking for a PA to Operations Director to join his team. (other job titles you may have could be: EXECUTIVE ASSISTANT / OFFICE MANAGER / OPERATIONS EXECUTIVE / HEAD OF PEOPLE / ASSISTANT OPERATIONS MANAGER) This will suit someone with a proven track record in a similar role who can juggle a vast workload and provide an excellent standard of work and support to their team around them and Director. This role requires EXCEPTIONAL attention to detail skills. You must be organised, reliable and meticulous and if you have experience of a CRM system would be of great advantage. Perks for the PERSONAL ASSISTANT Circa £35K PA 25 Days Holiday + 8 Bank Holidays An opportunity to work for a highly sought-after company Modern offices Cycle to work scheme (showers installed in office) Tech scheme (salary sacrifice on techie products) Benenden Health Assistance scheme (perk box type scheme) Workplace pension scheme & life assurance Duties for the PERSONAL ASSISTANT role: HR; Supporting the Operations Director with the general administrative side of all things HR; Booking appraisals and possibly attending and taking minutes, followed by sending evaluation forms to management/Directors for feedback Recruitment - Reviewing CV's, booking and occasionally attending interviews, sending appropriate feedback & booking 2nd interviews etc… New starter packs - Offer letters, contracts, references, DBS Organising exit interviews (when and where necessary) & organising leavers IT equipment returns, close of accounts, payroll updated etc… Procurement; Responsible for organising, actioning & maintaining the business's procurement of general in house services; Facilities management, CRM management, Printer/Copiers, IT Supplies, Cleaning suppliers, Telephone System (including company mobiles), Broadband supplier etc… Practice Management, Health & Safety, Compliance & Quality Assurance ; Ensuring that the business is regularly updated with correct business insurance To ensure that GDPR, AML & Modern Slavery Act policies are updated accordingly once instructed from the Board of Directors Liaising with outsourced DPO (Riskwise) to ensure the company stays risk adverse General office and facilities management across 2 offices Health & Safety management, ensuring First Aiders are qualified and renewed where necessary, correct PPE is provided and office safety is ensured at all times Finance; To support and liaise with the Finance Director on: General office reporting on outbound costs, reviewed regularly with the Operations Director Review credit card expenditure with Finance Director & Operations Director IT; Laptop setup with profiles & logins for new starters Mobile phone set up CRM management incl set up for new starters Liaising with service providers Marketing; To work closely with the marketing team for: Business website & social media support, including management of contractor providers (website provider, various platforms) Supporting the reviews of marketing budgets and spend Operational Management; Responsible for 2 members of staff within the department Ensuring front of house and switchboard is always manned Holiday requests for the business are logged correctly on the internal system Ensuring waste management is maintained Managing company car park Fob key reports (time management for all staff) done weekly and given to the Operations Director Petty Cash EA/PA duties for the Operations Director where necessary Diary management for the Directors Working Hours for the PERSONAL ASSISTANT Mon-Fri 09.00 - 17:30 office based Essentials for the PERSONAL ASSISTANT Good communicator & people skills Computer savvy with experience of using a CRM system (365 dynamic would be ideal but not essential) Excellent attention to detail You must be organised & meticulous A fantastic multi-tasker Experience within Operations of some kind Excellent numeracy and literacy skills Microsoft Office experience Location East London
Dec 03, 2021
Full time
The Job - PERSONAL ASSISTANT to OPERATIONS DIRECTOR Our client is looking for a PA to Operations Director to join his team. (other job titles you may have could be: EXECUTIVE ASSISTANT / OFFICE MANAGER / OPERATIONS EXECUTIVE / HEAD OF PEOPLE / ASSISTANT OPERATIONS MANAGER) This will suit someone with a proven track record in a similar role who can juggle a vast workload and provide an excellent standard of work and support to their team around them and Director. This role requires EXCEPTIONAL attention to detail skills. You must be organised, reliable and meticulous and if you have experience of a CRM system would be of great advantage. Perks for the PERSONAL ASSISTANT Circa £35K PA 25 Days Holiday + 8 Bank Holidays An opportunity to work for a highly sought-after company Modern offices Cycle to work scheme (showers installed in office) Tech scheme (salary sacrifice on techie products) Benenden Health Assistance scheme (perk box type scheme) Workplace pension scheme & life assurance Duties for the PERSONAL ASSISTANT role: HR; Supporting the Operations Director with the general administrative side of all things HR; Booking appraisals and possibly attending and taking minutes, followed by sending evaluation forms to management/Directors for feedback Recruitment - Reviewing CV's, booking and occasionally attending interviews, sending appropriate feedback & booking 2nd interviews etc… New starter packs - Offer letters, contracts, references, DBS Organising exit interviews (when and where necessary) & organising leavers IT equipment returns, close of accounts, payroll updated etc… Procurement; Responsible for organising, actioning & maintaining the business's procurement of general in house services; Facilities management, CRM management, Printer/Copiers, IT Supplies, Cleaning suppliers, Telephone System (including company mobiles), Broadband supplier etc… Practice Management, Health & Safety, Compliance & Quality Assurance ; Ensuring that the business is regularly updated with correct business insurance To ensure that GDPR, AML & Modern Slavery Act policies are updated accordingly once instructed from the Board of Directors Liaising with outsourced DPO (Riskwise) to ensure the company stays risk adverse General office and facilities management across 2 offices Health & Safety management, ensuring First Aiders are qualified and renewed where necessary, correct PPE is provided and office safety is ensured at all times Finance; To support and liaise with the Finance Director on: General office reporting on outbound costs, reviewed regularly with the Operations Director Review credit card expenditure with Finance Director & Operations Director IT; Laptop setup with profiles & logins for new starters Mobile phone set up CRM management incl set up for new starters Liaising with service providers Marketing; To work closely with the marketing team for: Business website & social media support, including management of contractor providers (website provider, various platforms) Supporting the reviews of marketing budgets and spend Operational Management; Responsible for 2 members of staff within the department Ensuring front of house and switchboard is always manned Holiday requests for the business are logged correctly on the internal system Ensuring waste management is maintained Managing company car park Fob key reports (time management for all staff) done weekly and given to the Operations Director Petty Cash EA/PA duties for the Operations Director where necessary Diary management for the Directors Working Hours for the PERSONAL ASSISTANT Mon-Fri 09.00 - 17:30 office based Essentials for the PERSONAL ASSISTANT Good communicator & people skills Computer savvy with experience of using a CRM system (365 dynamic would be ideal but not essential) Excellent attention to detail You must be organised & meticulous A fantastic multi-tasker Experience within Operations of some kind Excellent numeracy and literacy skills Microsoft Office experience Location East London