Are you good with numbers? are you a recent graduate eager to kickstart your career as an Administrator within the financial services/lending industry, looking for career progression? Are you someone with exceptional organisational skills, ready to take on a dynamic role in loan management? If so, we have the perfect opportunity for you! Due to an internal promotion, this growing loan management company who specialise in lending to property investors and property developers are seeking a back-office Operations. Full training will be given, but your day-to-day responsibilities will include, supporting 3 departments including Accounts, Underwriting and Solicitors with all administrative tasks including: Drafting legal documents and statements Liaising with clients/investors (borrowers/property developers/investors) and ensuring all systems are all up to date documents for underwriting purposes Calculationg transations including interest rates Drafting documents and getting those across to the relevant departments Using SharePoint/MS Office and Quickfile (same as QuickBooks) Corresponding with solicitors and valuers Supporting underwriting and the loan book once the loans have been approved Contacting clients to request loan updates and documentation Updating investors and funders on their portfolios Corresponding with solicitors and surveyors Maintaining systems and databases Assisting with the management of loan facilities. Assessing drawdown requests and coordinating funds release Arranging loan extensions with clients and funders Coordinating the redemption of loans Experience & skills required for the role: Bachelor's degree in mathematics, business, economics, or related field (ideal) Strong numerical skills and attention to detail Proficiency in Microsoft Office suite Excellent verbal and written communication skills in English Excellent communication skills Able to deal with various deadlines Knowledge or experience in real estate or property finance (desirable) Why Join Us? Opportunity for career growth and development Collaborative work environment with supportive team members A career in loan management and financial operations Competitive compensation package Free parking Monday to Friday 9.30 5.30
May 18, 2024
Full time
Are you good with numbers? are you a recent graduate eager to kickstart your career as an Administrator within the financial services/lending industry, looking for career progression? Are you someone with exceptional organisational skills, ready to take on a dynamic role in loan management? If so, we have the perfect opportunity for you! Due to an internal promotion, this growing loan management company who specialise in lending to property investors and property developers are seeking a back-office Operations. Full training will be given, but your day-to-day responsibilities will include, supporting 3 departments including Accounts, Underwriting and Solicitors with all administrative tasks including: Drafting legal documents and statements Liaising with clients/investors (borrowers/property developers/investors) and ensuring all systems are all up to date documents for underwriting purposes Calculationg transations including interest rates Drafting documents and getting those across to the relevant departments Using SharePoint/MS Office and Quickfile (same as QuickBooks) Corresponding with solicitors and valuers Supporting underwriting and the loan book once the loans have been approved Contacting clients to request loan updates and documentation Updating investors and funders on their portfolios Corresponding with solicitors and surveyors Maintaining systems and databases Assisting with the management of loan facilities. Assessing drawdown requests and coordinating funds release Arranging loan extensions with clients and funders Coordinating the redemption of loans Experience & skills required for the role: Bachelor's degree in mathematics, business, economics, or related field (ideal) Strong numerical skills and attention to detail Proficiency in Microsoft Office suite Excellent verbal and written communication skills in English Excellent communication skills Able to deal with various deadlines Knowledge or experience in real estate or property finance (desirable) Why Join Us? Opportunity for career growth and development Collaborative work environment with supportive team members A career in loan management and financial operations Competitive compensation package Free parking Monday to Friday 9.30 5.30
Our client is a professional services business with circa 95 employees in their Oxford office. They are looking for a Central Business Support Administrator to join the 3 other administrators in their Facilities Team. This is an office based role. Central Business Support Administrator Benefits: Pension Life assurance Health cash plan Retail discount scheme Electric vehicles salary sacrifice Cycle to work Central Business Support Administrator Responsibilities: Provide general administrative support to all divisions, including monthly billing, filing, booking meeting rooms, providing holiday cover for service line administrators Provide support with client onboarding Meet and greet office visitors Opportunity to visit other offices to offer administrative support. Help with internal and external events Ensure a great client experience with both clients and suppliers Assist with general office upkeep Essential Personal Attributes for the Central Business Support Administrator : GCSEs in Maths and English at grade 5 or above Proven communication skills, both written and verbal Strong IT skills, specifically MS Suite and able to pick up new IT packages very quickly Exceptional attention to detail Positive, confident and proactive attitude Enjoy working as part of a team and self-motivated Relevant work experience and/or experience of working within a fast paced office environment (preferable but not essential) Thank you for your application however due to the high volume of candidates applying, if you have not heard back from us within 5 days please assume that you have not been successful on this occasion.
May 18, 2024
Full time
Our client is a professional services business with circa 95 employees in their Oxford office. They are looking for a Central Business Support Administrator to join the 3 other administrators in their Facilities Team. This is an office based role. Central Business Support Administrator Benefits: Pension Life assurance Health cash plan Retail discount scheme Electric vehicles salary sacrifice Cycle to work Central Business Support Administrator Responsibilities: Provide general administrative support to all divisions, including monthly billing, filing, booking meeting rooms, providing holiday cover for service line administrators Provide support with client onboarding Meet and greet office visitors Opportunity to visit other offices to offer administrative support. Help with internal and external events Ensure a great client experience with both clients and suppliers Assist with general office upkeep Essential Personal Attributes for the Central Business Support Administrator : GCSEs in Maths and English at grade 5 or above Proven communication skills, both written and verbal Strong IT skills, specifically MS Suite and able to pick up new IT packages very quickly Exceptional attention to detail Positive, confident and proactive attitude Enjoy working as part of a team and self-motivated Relevant work experience and/or experience of working within a fast paced office environment (preferable but not essential) Thank you for your application however due to the high volume of candidates applying, if you have not heard back from us within 5 days please assume that you have not been successful on this occasion.
We are Eversheds Sutherland, a global law firm, with 5,000+ colleagues in more than 30 countries. We're full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we're equipped and ready to meet it. We live our values, we're purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive. We're ambitious for our clients, our communities - and for you. Whether you're starting out on your career or well established, whether you're a lawyer or in business services. If you're looking for what's next, we are too. What to expect For business professionals, our environment is highly collaborative with value being placed on diversity of ideas, skills and mindsets. Not least yours. It's energetic, fast-moving and there's always something new to get involved in. You will get exposure across geographies and the firm as a whole. The future is a place of opportunity. Focusing on your success and for what's next, will ensure you thrive too. Our team The Property and Projects team is based across multiple offices and works within the Property and Facilities Team, to create innovative, safe, sustainable and agile workspace, focused on staff wellbeing, client excellence, creative and inspiring workplace environments, to underpin the highest standards of staff wellbeing and productivity, and supporting the provision of client service excellence - maximising property lease events to facilitate innovation, behavioural change and suitable growth. Reporting to the Assistant Property Manager, this new role within the team will focus on supporting service charge auditing for our European premises, and administering the asset management of our furniture, artwork, and M&E assets. Role and key responsibilities Service Charges Collation and some analysis of service charges payable data, in support of audits by the Assistant Property Manager; including Set up and / or maintain excel trackers to support the monitoring and analysis of service charges payable for 6 buildings. Collate the following data, in standard templates, to support analysis and RICS compliant audits of service charges receivable: London POs and H&S orders CBRE reactive costs and consumables data from monthly reports. Veolia waste disposal data, deducting any confidential waste which is a non-service charge cost Asset Management Respond to requests from end users, managers, developers, and team members for specific Asset Management information. Raise and monitor POs for assets Assist with the capital planning, process and management in conjunction within allocated budgets, risk and service improvement. To populate and maintain agreed Asset Management Tools, ensuring the data quality and accuracy of compliance information is maintained to a high level. To oversee the population and maintenance of accurate asset registers for all offices globally. This is to ensure adherence to budgets and adequate stock management. Financial management - Generating spend reports Support projects through labelling of new assets; Assisting with general queries. Skills and experience Prior experience of working with service charges is essential. Competence in Microsoft packages, particularly excel, is essential. Given the nature of the role, fluency in a European language would be an advantage. We are looking for: Behaviour: Displays high standards of professional and personal conduct. Displays high standards of professional and personal conduct. Gathers and understands all relevant facts from a variety of sources before making a decision and displays a keen eye for detail. Identifies issues across a range of situations and uses initiative to resolve. Remains calm and professional even at times of increased workload and pressure. Responds positively to change and new challenges. Applies logical thinking and demonstrates ability to prioritise. Gathers and accepts feedback in order to develop within their role. Promotes the key departmental values of quality, consistency, efficiency, proactivity accountability and development. Encourages positive behaviours from all team members and leads by example. What's in it for you? At Eversheds Sutherland, we provide benefits focused on looking after you: your development, your performance, your financial future and your health, as well as providing the opportunity to make a contribution to the world We're fair, transparent and equitable We share in the success of the firm, reward alignment to our values, going above and beyond and your individual performance We support flexible ways of working through our remote working policy and commitment to flexible, agile and hybrid ways of working We support your health and performance through our dental, healthcare and wellness support We support everything you are and all you bring through our powerful commitment to diversity and inclusion We provide a platform for your career, whatever your ambitions through our structured professional and personal training, mentoring and development programs We provide experience and opportunity through international and cross-function exposure We provide an opportunity to give back through our pro bono work and community engagement We help you plan ahead through retirement planning, insurance and assurance Diversity and inclusion At Eversheds Sutherland, "Inclusive" is a core business value. We bring together different skillsets, global mindsets and approaches. We foster diversity of thought and the freedom to put ideas into action. We have an inherent respect for the individual. We have a strong belief in collaboration and teamwork. Sharing ideas, asking questions, solving challenges and meeting our clients' goals: together.
May 18, 2024
Full time
We are Eversheds Sutherland, a global law firm, with 5,000+ colleagues in more than 30 countries. We're full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we're equipped and ready to meet it. We live our values, we're purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive. We're ambitious for our clients, our communities - and for you. Whether you're starting out on your career or well established, whether you're a lawyer or in business services. If you're looking for what's next, we are too. What to expect For business professionals, our environment is highly collaborative with value being placed on diversity of ideas, skills and mindsets. Not least yours. It's energetic, fast-moving and there's always something new to get involved in. You will get exposure across geographies and the firm as a whole. The future is a place of opportunity. Focusing on your success and for what's next, will ensure you thrive too. Our team The Property and Projects team is based across multiple offices and works within the Property and Facilities Team, to create innovative, safe, sustainable and agile workspace, focused on staff wellbeing, client excellence, creative and inspiring workplace environments, to underpin the highest standards of staff wellbeing and productivity, and supporting the provision of client service excellence - maximising property lease events to facilitate innovation, behavioural change and suitable growth. Reporting to the Assistant Property Manager, this new role within the team will focus on supporting service charge auditing for our European premises, and administering the asset management of our furniture, artwork, and M&E assets. Role and key responsibilities Service Charges Collation and some analysis of service charges payable data, in support of audits by the Assistant Property Manager; including Set up and / or maintain excel trackers to support the monitoring and analysis of service charges payable for 6 buildings. Collate the following data, in standard templates, to support analysis and RICS compliant audits of service charges receivable: London POs and H&S orders CBRE reactive costs and consumables data from monthly reports. Veolia waste disposal data, deducting any confidential waste which is a non-service charge cost Asset Management Respond to requests from end users, managers, developers, and team members for specific Asset Management information. Raise and monitor POs for assets Assist with the capital planning, process and management in conjunction within allocated budgets, risk and service improvement. To populate and maintain agreed Asset Management Tools, ensuring the data quality and accuracy of compliance information is maintained to a high level. To oversee the population and maintenance of accurate asset registers for all offices globally. This is to ensure adherence to budgets and adequate stock management. Financial management - Generating spend reports Support projects through labelling of new assets; Assisting with general queries. Skills and experience Prior experience of working with service charges is essential. Competence in Microsoft packages, particularly excel, is essential. Given the nature of the role, fluency in a European language would be an advantage. We are looking for: Behaviour: Displays high standards of professional and personal conduct. Displays high standards of professional and personal conduct. Gathers and understands all relevant facts from a variety of sources before making a decision and displays a keen eye for detail. Identifies issues across a range of situations and uses initiative to resolve. Remains calm and professional even at times of increased workload and pressure. Responds positively to change and new challenges. Applies logical thinking and demonstrates ability to prioritise. Gathers and accepts feedback in order to develop within their role. Promotes the key departmental values of quality, consistency, efficiency, proactivity accountability and development. Encourages positive behaviours from all team members and leads by example. What's in it for you? At Eversheds Sutherland, we provide benefits focused on looking after you: your development, your performance, your financial future and your health, as well as providing the opportunity to make a contribution to the world We're fair, transparent and equitable We share in the success of the firm, reward alignment to our values, going above and beyond and your individual performance We support flexible ways of working through our remote working policy and commitment to flexible, agile and hybrid ways of working We support your health and performance through our dental, healthcare and wellness support We support everything you are and all you bring through our powerful commitment to diversity and inclusion We provide a platform for your career, whatever your ambitions through our structured professional and personal training, mentoring and development programs We provide experience and opportunity through international and cross-function exposure We provide an opportunity to give back through our pro bono work and community engagement We help you plan ahead through retirement planning, insurance and assurance Diversity and inclusion At Eversheds Sutherland, "Inclusive" is a core business value. We bring together different skillsets, global mindsets and approaches. We foster diversity of thought and the freedom to put ideas into action. We have an inherent respect for the individual. We have a strong belief in collaboration and teamwork. Sharing ideas, asking questions, solving challenges and meeting our clients' goals: together.
Facilities and Administration Assistant Oxford £24,000-£26,000 Bell Cornwall Recruitment are pleased yo be working with a fantastic, fast growing law firm in Oxford town centre to support them in finding a Facilities and Administration Assistant. Duties will include: Being the first point of contact for visitors to the office, ensuring that meeting rooms are professionally presented and that refreshments are provided. Being the first point of contact for health & safety, building and landlord issues Supporting the marketing team with the organisation and delivery of events Ordering and setting up IT equipment for new starters Ordering stationery and kitchen supplies for the office Dealing with incoming and outgoing post & archiving of critical documents Assisting the Legal Administrator for the office - File opening and closing, file audits, on-boarding new clients and more Booking travel for the solicitors If you have experience working in a law firm or a professional office in an administration, reception or facilities role and you would like to take a senior role in a rapidly growing office support team then please apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 18, 2024
Full time
Facilities and Administration Assistant Oxford £24,000-£26,000 Bell Cornwall Recruitment are pleased yo be working with a fantastic, fast growing law firm in Oxford town centre to support them in finding a Facilities and Administration Assistant. Duties will include: Being the first point of contact for visitors to the office, ensuring that meeting rooms are professionally presented and that refreshments are provided. Being the first point of contact for health & safety, building and landlord issues Supporting the marketing team with the organisation and delivery of events Ordering and setting up IT equipment for new starters Ordering stationery and kitchen supplies for the office Dealing with incoming and outgoing post & archiving of critical documents Assisting the Legal Administrator for the office - File opening and closing, file audits, on-boarding new clients and more Booking travel for the solicitors If you have experience working in a law firm or a professional office in an administration, reception or facilities role and you would like to take a senior role in a rapidly growing office support team then please apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Administrator Salary: £21,210 - £26,936 per annum Hours: 35 hours per week (Mon-Fri) Location: Birmingham Contract: Permanent Ref: 1447 The Administrator is responsible for providing effective admin support to teams and colleagues across Cranstoun Birmingham services, so the organisation can work well and do well. As part of an admin team, you'll need to be a team player as well as being able to work on your own initiative. You'll need excellent communication skills as you'll be providing a welcoming and informative front of house and telephone service to all our customers. You'll also be supporting and coaching colleagues across our services with IT and administration queries. You'll need to have good writing and computing skills and be able to work confidently with all Microsoft programs. You'll also need to have excellent communication skills and the ability to work to strict deadlines. We need someone who's organised and efficient to ensure the day-to-day workload is managed effectively. You'll also need to be flexible and creative, with the ability to transfer your skills from one area of expertise to another. The most important things you'll bring to this role is your positive attitude, enthusiasm, integrity and ability to use your initiative. Key activities and responsibilities Provide a welcoming and informative telephone and front of house service to all of our customers, across Cranstoun services. Manage your own workload efficiently. You'll need to be pro-active and have an eye for detail to ensure the service runs effectively at all times. Assist and liaise with our facilities company and suppliers to ensure we provide and maintain a suitable working environment for our workers. Ensure our workers have sufficient resources to carry out their duties. Be part of an efficient admin team, providing a range of support services for our workers on a day to day basis. Liaise with and provide admin support to Cranstoun's management team. Ensure procedures are followed and suggest improvements so that our processes are effective and meet the needs of Cranstoun's clients and staff. Provide effective administrative support for Cranstoun's referral and allocation processes. To minute take at team and other meetings, when required. Ensure timely and effective reporting of incidents and reporting onto our incident report system. Support and coach colleagues with admin and IT queries. Work with internal and external support agencies to maintain the company databases; ensuring issues are resolved in a timely manner. Produce and analyse statistical data from appropriate databases. All posts are subject to an enhanced DBS Disclosure. To download an application pack, please click the apply button to continue your application on our website. Please note we are unable to accept CVs. Closing date: Sunday 26 May 2024. We welcome applications from all sections of the community. Working towards equality. Registered Charity No. .
May 18, 2024
Full time
Administrator Salary: £21,210 - £26,936 per annum Hours: 35 hours per week (Mon-Fri) Location: Birmingham Contract: Permanent Ref: 1447 The Administrator is responsible for providing effective admin support to teams and colleagues across Cranstoun Birmingham services, so the organisation can work well and do well. As part of an admin team, you'll need to be a team player as well as being able to work on your own initiative. You'll need excellent communication skills as you'll be providing a welcoming and informative front of house and telephone service to all our customers. You'll also be supporting and coaching colleagues across our services with IT and administration queries. You'll need to have good writing and computing skills and be able to work confidently with all Microsoft programs. You'll also need to have excellent communication skills and the ability to work to strict deadlines. We need someone who's organised and efficient to ensure the day-to-day workload is managed effectively. You'll also need to be flexible and creative, with the ability to transfer your skills from one area of expertise to another. The most important things you'll bring to this role is your positive attitude, enthusiasm, integrity and ability to use your initiative. Key activities and responsibilities Provide a welcoming and informative telephone and front of house service to all of our customers, across Cranstoun services. Manage your own workload efficiently. You'll need to be pro-active and have an eye for detail to ensure the service runs effectively at all times. Assist and liaise with our facilities company and suppliers to ensure we provide and maintain a suitable working environment for our workers. Ensure our workers have sufficient resources to carry out their duties. Be part of an efficient admin team, providing a range of support services for our workers on a day to day basis. Liaise with and provide admin support to Cranstoun's management team. Ensure procedures are followed and suggest improvements so that our processes are effective and meet the needs of Cranstoun's clients and staff. Provide effective administrative support for Cranstoun's referral and allocation processes. To minute take at team and other meetings, when required. Ensure timely and effective reporting of incidents and reporting onto our incident report system. Support and coach colleagues with admin and IT queries. Work with internal and external support agencies to maintain the company databases; ensuring issues are resolved in a timely manner. Produce and analyse statistical data from appropriate databases. All posts are subject to an enhanced DBS Disclosure. To download an application pack, please click the apply button to continue your application on our website. Please note we are unable to accept CVs. Closing date: Sunday 26 May 2024. We welcome applications from all sections of the community. Working towards equality. Registered Charity No. .
Newcastle & Stafford Colleges Group
Newcastle, Staffordshire
Location: Newcastle & Stafford College Full-time Position Available Fixed-term Maternity Cover (for 12 months) Salary: £22,011 - £22,813 In November 2019 Newcastle and Stafford Colleges Group (NSCG) became the first further education provider in England to achieve outstanding grades in every area of Ofsted's recently reformed Education Inspection Framework (EIF).The inspection report praised all areas of the College's provision and acknowledged NSCG's 'positive, stimulating and safe learning environment', 'highly motivated staff', and 'learners' exemplary behaviour and attitudes to learning'. It also highlighted the fantastic partnerships the College has with industry.The group is currently home to a population of over 5,000 full-time students and around 500 students on higher education programmes. We have over 4,000 part-time or adult learners and 2,000 apprentices where we work with over 800 individual employers. Our Sixth Form provision has a reputation for high academic achievement and excellence.We are looking for an enthusiastic, suitably qualified individual with relevant experience to take up the position of Work Placement Administrator within the Resource and Guidance team. Main Duties and Responsibilities: Act as the first point of contact for WEX placement enquiries. Supporting the placement team with monitoring and recording of placements. To assist with the delivery of interactive and engaging presentations to prospective and existing students to promote the value of placements. Liaise with College staff to share and collect information regarding placements Logging placement paperwork and recording in Grofar. Assist in the marketing and promotion of placement requirements across the college group. Required Skills and Experience: Is educated to GCSE level of equivalent including English and Maths. Has a level 2 Business Administration qualification Has previous experience of working in a varied administrative and secretarial role. Has experience of working in a clerical/admin role in a busy fast paced office environment would be desirable. Good working knowledge of Microsoft packages. What's in it for you? The college offers and excellent benefits package which includes: Local Government Pension Scheme 24 days annual leave rising to 30 after 5 years (plus Bank Holiday and Christmas closure)Cycle to Work Scheme (Salary sacrifice). Subsidised Gym Membership. Excellent Training and Development Opportunities (supported with a dedicated budget). Staff parking available. Health-related benefits including subsidised health scheme. On site restaurant facilities and FREE early morning coffee/tea and toast. Other information: Applicants may on occasion be required to work evenings and weekends. Applicants will be required to travel between our Stafford & Newcastle sites on a weekly basis. How to apply To apply for the role of Work Placement Administrator, please click 'Apply Now' to complete an online application form. If you are applying via a jobs board, you will receive an email and link that will take you directly to our application form on the Newcastle & Stafford Colleges Group website). The closing date for completed applications is 9 th June 2024. This college is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. All college based positions are subject to enhanced DBS check and are exempt from the Rehabilitation of Offenders Act. As an equal opportunities employer, we welcome applications from all sectors of the community.
May 18, 2024
Full time
Location: Newcastle & Stafford College Full-time Position Available Fixed-term Maternity Cover (for 12 months) Salary: £22,011 - £22,813 In November 2019 Newcastle and Stafford Colleges Group (NSCG) became the first further education provider in England to achieve outstanding grades in every area of Ofsted's recently reformed Education Inspection Framework (EIF).The inspection report praised all areas of the College's provision and acknowledged NSCG's 'positive, stimulating and safe learning environment', 'highly motivated staff', and 'learners' exemplary behaviour and attitudes to learning'. It also highlighted the fantastic partnerships the College has with industry.The group is currently home to a population of over 5,000 full-time students and around 500 students on higher education programmes. We have over 4,000 part-time or adult learners and 2,000 apprentices where we work with over 800 individual employers. Our Sixth Form provision has a reputation for high academic achievement and excellence.We are looking for an enthusiastic, suitably qualified individual with relevant experience to take up the position of Work Placement Administrator within the Resource and Guidance team. Main Duties and Responsibilities: Act as the first point of contact for WEX placement enquiries. Supporting the placement team with monitoring and recording of placements. To assist with the delivery of interactive and engaging presentations to prospective and existing students to promote the value of placements. Liaise with College staff to share and collect information regarding placements Logging placement paperwork and recording in Grofar. Assist in the marketing and promotion of placement requirements across the college group. Required Skills and Experience: Is educated to GCSE level of equivalent including English and Maths. Has a level 2 Business Administration qualification Has previous experience of working in a varied administrative and secretarial role. Has experience of working in a clerical/admin role in a busy fast paced office environment would be desirable. Good working knowledge of Microsoft packages. What's in it for you? The college offers and excellent benefits package which includes: Local Government Pension Scheme 24 days annual leave rising to 30 after 5 years (plus Bank Holiday and Christmas closure)Cycle to Work Scheme (Salary sacrifice). Subsidised Gym Membership. Excellent Training and Development Opportunities (supported with a dedicated budget). Staff parking available. Health-related benefits including subsidised health scheme. On site restaurant facilities and FREE early morning coffee/tea and toast. Other information: Applicants may on occasion be required to work evenings and weekends. Applicants will be required to travel between our Stafford & Newcastle sites on a weekly basis. How to apply To apply for the role of Work Placement Administrator, please click 'Apply Now' to complete an online application form. If you are applying via a jobs board, you will receive an email and link that will take you directly to our application form on the Newcastle & Stafford Colleges Group website). The closing date for completed applications is 9 th June 2024. This college is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. All college based positions are subject to enhanced DBS check and are exempt from the Rehabilitation of Offenders Act. As an equal opportunities employer, we welcome applications from all sectors of the community.
Your new company Ensure businesses estates (including internal and external communal areas) are clean, compliant and safe through the delivery of a holistic local service, including planned work such as communal inspections and reactive work such as low-level maintenance to communal areas. Your new role Support the management and monitoring of Grounds Maintenance and Communal Cleaning Provide an initial point of contact for contractors and residents Ensuring compliance with Health and Safety of all communal areas, including the removal of hazards and reporting of repairs Monitor condition of Play Equipment and Play Areas Estate inspections and resolution of actions raised (including reporting any issues to third parties such as fly tipping) Support the delivery of the Estate Management Policy which includes tree management, gritting, environmental crime What you'll need to succeed Knowledge and experience in identification and resolution of risks and hazards Self-motivated with a 'can do' proactive attitude Ability to solve problems be flexible and adaptable and able to respond to situations in line with business processes Excellent interpersonal and communication skills Organisational skills with ability to maintain recording systems What you'll get in return This is a temporary role with the opportunity of becoming permanent for the right candidate. You will be required to drive to be considered for this role and will cover the Staffordshire Moorlands and Macclesfield areas. The salary for this role is £22,000 per annum. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 18, 2024
Full time
Your new company Ensure businesses estates (including internal and external communal areas) are clean, compliant and safe through the delivery of a holistic local service, including planned work such as communal inspections and reactive work such as low-level maintenance to communal areas. Your new role Support the management and monitoring of Grounds Maintenance and Communal Cleaning Provide an initial point of contact for contractors and residents Ensuring compliance with Health and Safety of all communal areas, including the removal of hazards and reporting of repairs Monitor condition of Play Equipment and Play Areas Estate inspections and resolution of actions raised (including reporting any issues to third parties such as fly tipping) Support the delivery of the Estate Management Policy which includes tree management, gritting, environmental crime What you'll need to succeed Knowledge and experience in identification and resolution of risks and hazards Self-motivated with a 'can do' proactive attitude Ability to solve problems be flexible and adaptable and able to respond to situations in line with business processes Excellent interpersonal and communication skills Organisational skills with ability to maintain recording systems What you'll get in return This is a temporary role with the opportunity of becoming permanent for the right candidate. You will be required to drive to be considered for this role and will cover the Staffordshire Moorlands and Macclesfield areas. The salary for this role is £22,000 per annum. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Facilities Helpdesk Administrator- Sevenoaks Kent- 26k- Perm role. My client, a leading maintenance company are currently recruiting for an experienced Helpdesk Administrator to join their busy team. The hours for this position are Monday to Friday and hours will be either 9am - 6pm/8am - 5pm Please do not apply to this role unless you have proven helpdesk experience within the Facilities Management Industry Person Specification General Facilities Helpdesk duties PPMs Raising Purchase Orders Scheduling Engineers for works Closing down jobs when completed Monitoring mailboxes Logging and following up of Emergency call out orders Ensuring all the jobs are completed Answering high volume inbound calls Uploading jobs on the system Managing client portals Ability to prioritise own workload and meet deadlines Providing clients with updates on progression of works Providing support where needed Working to tight timescales as part of a high-performing team Any other work as assigned by manager Liaise with engineers to book follow on jobs for customers
May 18, 2024
Full time
Facilities Helpdesk Administrator- Sevenoaks Kent- 26k- Perm role. My client, a leading maintenance company are currently recruiting for an experienced Helpdesk Administrator to join their busy team. The hours for this position are Monday to Friday and hours will be either 9am - 6pm/8am - 5pm Please do not apply to this role unless you have proven helpdesk experience within the Facilities Management Industry Person Specification General Facilities Helpdesk duties PPMs Raising Purchase Orders Scheduling Engineers for works Closing down jobs when completed Monitoring mailboxes Logging and following up of Emergency call out orders Ensuring all the jobs are completed Answering high volume inbound calls Uploading jobs on the system Managing client portals Ability to prioritise own workload and meet deadlines Providing clients with updates on progression of works Providing support where needed Working to tight timescales as part of a high-performing team Any other work as assigned by manager Liaise with engineers to book follow on jobs for customers
Major Recruitment are currently recruiting for a PA & Business Administrator, on a rolling 12-month contract, to join a multinational, automotive manufacturer based in Bognor Regis. You will also be required to cover at their site in Goodwood too. The main aspect of the role is to support the day-to-day business administration requirements for the Region. You will be a professional, organised individual with a keen eye for detail. Location: Bognor Regis Pay rate: 17.84ph Standard working hours : Monday - Friday 08.30am - 5pm Duties & Responsibilities Making meeting arrangements including the booking of meeting facilities and catering Production of presentations and coordinating other content/documentation for management meetings, conferences and for Dealer visits. Coordination of all hospitality arrangements, invitations, guest information and schedules for Group events Responsibility for coordination of full itinerary details and compliance adherence. Operational support for weekly First Line Management (FLM) Meeting, including coordination of agenda, pre-read, and minutes. Organisation of onsite and offsite departmental meetings including timings, locations, agenda setting, guest speakers, delegate attendance, catering & travel arrangements. Organisation of more informal regional departmental meetings and huddles. Arranging regional visitor itineraries, including transfers, hotel accommodation and catering requirements. Managing department 'time management', recording vacation, sickness etc in SAP Management of purchase order requirements on behalf of the region, engaging with relevant teams and finance and purchasing policies. Supporting the region with scoping and delivering regional strategy workshops and Dealer Conference programmes as required. Managing regional management team's travel arrangements and supporting their expenses claims, as required. Responsibility for managing stationery requirements including but not limited to business cards, letterhead, printer paper, pens, pads etc. Ensuring that the departmental office is tidy and always organised. Candidate Specification Educated to A level or degree level, ideally with an additional European language background. Excellent organisational, literacy, numeric and PC skills along with excellent interpersonal skills. Secretarial/Personal Assistant experience would be a distinct advantage. Exceptional communication skills are essential with the ability to communicate at all levels. Capable of managing a demanding workload, often with constant reprioritization and be able to meet tight deadlines. Excellent time management, prioritisation, and attention to detail skills. Be able to act with discretion and deal with matters of a confidential nature. Be able to work on own initiative and be relied on to work unsupervised. A 'team player' as well as able to work unsupervised and be self-motivated. Excellent organisational, literacy, numeric and PC skills are required, ideally along with knowledge of SAP. Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook, together with SAP experience. Willingness to develop and adopt new initiatives. German language desirable. Must have Valid UK driving licence. To be considered for this role you will have experience within one of the following job roles. Business Administrator, PA, Events Coordinator, Senior Administrator INDLS
May 18, 2024
Contractor
Major Recruitment are currently recruiting for a PA & Business Administrator, on a rolling 12-month contract, to join a multinational, automotive manufacturer based in Bognor Regis. You will also be required to cover at their site in Goodwood too. The main aspect of the role is to support the day-to-day business administration requirements for the Region. You will be a professional, organised individual with a keen eye for detail. Location: Bognor Regis Pay rate: 17.84ph Standard working hours : Monday - Friday 08.30am - 5pm Duties & Responsibilities Making meeting arrangements including the booking of meeting facilities and catering Production of presentations and coordinating other content/documentation for management meetings, conferences and for Dealer visits. Coordination of all hospitality arrangements, invitations, guest information and schedules for Group events Responsibility for coordination of full itinerary details and compliance adherence. Operational support for weekly First Line Management (FLM) Meeting, including coordination of agenda, pre-read, and minutes. Organisation of onsite and offsite departmental meetings including timings, locations, agenda setting, guest speakers, delegate attendance, catering & travel arrangements. Organisation of more informal regional departmental meetings and huddles. Arranging regional visitor itineraries, including transfers, hotel accommodation and catering requirements. Managing department 'time management', recording vacation, sickness etc in SAP Management of purchase order requirements on behalf of the region, engaging with relevant teams and finance and purchasing policies. Supporting the region with scoping and delivering regional strategy workshops and Dealer Conference programmes as required. Managing regional management team's travel arrangements and supporting their expenses claims, as required. Responsibility for managing stationery requirements including but not limited to business cards, letterhead, printer paper, pens, pads etc. Ensuring that the departmental office is tidy and always organised. Candidate Specification Educated to A level or degree level, ideally with an additional European language background. Excellent organisational, literacy, numeric and PC skills along with excellent interpersonal skills. Secretarial/Personal Assistant experience would be a distinct advantage. Exceptional communication skills are essential with the ability to communicate at all levels. Capable of managing a demanding workload, often with constant reprioritization and be able to meet tight deadlines. Excellent time management, prioritisation, and attention to detail skills. Be able to act with discretion and deal with matters of a confidential nature. Be able to work on own initiative and be relied on to work unsupervised. A 'team player' as well as able to work unsupervised and be self-motivated. Excellent organisational, literacy, numeric and PC skills are required, ideally along with knowledge of SAP. Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook, together with SAP experience. Willingness to develop and adopt new initiatives. German language desirable. Must have Valid UK driving licence. To be considered for this role you will have experience within one of the following job roles. Business Administrator, PA, Events Coordinator, Senior Administrator INDLS
Vacancy - Recruitment Administrator - Freckleton, Preston Due to continued growth and expansion, we're looking to recruit an experienced administrator to join our team. Salary: 24,000 per annum Hours: Monday to Friday 9.00am to 5.00pm with a 30 minute lunchbreak. Position Overview: We are seeking a skilled and organised Recruitment Administrator to join the team. The ideal candidate will be a self-starter with excellent organisational and multitasking abilities. Our Recruitment Administrator will play a key role in supporting day-to-day operations, ensuring efficiency, and contributing to the overall success of our company. Responsibilities: Candidate sourcing: Assess incoming applications for suitability for presentation to consultants. Search for suitable candidates on external job boards following set criteria. Advertise vacancies on our external system and maintain accurate records of such. Data Entry and Record Keeping: Maintain accurate, up-to-date and timely records on our bespoke database. Office Management: Oversee daily office operations and maintain a well-organised and efficient workspace. Manage office supplies, equipment, and facilities to ensure a productive work environment. Communication: Act as a point of contact for internal and external stakeholders. Handle incoming calls, emails, and inquiries, redirecting them as necessary. Qualifications: Proven experience in administrative roles. Strong organisational and time-management skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritise tasks effectively. Attention to detail and accuracy. Education and Experience: Previous experience in a similar role is highly desirable. Looking for a change of scenery? Apply in confidence today! Who are you applying to? The Solution Automotive Recruitment have been placing candidates into the UK Motor Trade since 1999. We have a fantastic relationship with all our clients and candidates across the country, many very long standing relationships. If you are skilled and experienced Automotive candidate, we want to hear from you and rest assured, you'll be dealing with a person, not just a consultant! Unfortunately due to the volume of applications we get, we can only respond to the candidates who match the criteria set for this vacancy. We will retain your CV on our database and make contact as and when suitable vacancies arise. We will NEVER send your CV anywhere without your permission. Key positions; Sales Executive, Sales Manager, Business Manager, Service Advisor, Parts Advisor, Technician, Mechanic, Master Technician, Workshop Controller, Service Manager, After Sales Manager, Dealer Principal, General Manager.
May 18, 2024
Full time
Vacancy - Recruitment Administrator - Freckleton, Preston Due to continued growth and expansion, we're looking to recruit an experienced administrator to join our team. Salary: 24,000 per annum Hours: Monday to Friday 9.00am to 5.00pm with a 30 minute lunchbreak. Position Overview: We are seeking a skilled and organised Recruitment Administrator to join the team. The ideal candidate will be a self-starter with excellent organisational and multitasking abilities. Our Recruitment Administrator will play a key role in supporting day-to-day operations, ensuring efficiency, and contributing to the overall success of our company. Responsibilities: Candidate sourcing: Assess incoming applications for suitability for presentation to consultants. Search for suitable candidates on external job boards following set criteria. Advertise vacancies on our external system and maintain accurate records of such. Data Entry and Record Keeping: Maintain accurate, up-to-date and timely records on our bespoke database. Office Management: Oversee daily office operations and maintain a well-organised and efficient workspace. Manage office supplies, equipment, and facilities to ensure a productive work environment. Communication: Act as a point of contact for internal and external stakeholders. Handle incoming calls, emails, and inquiries, redirecting them as necessary. Qualifications: Proven experience in administrative roles. Strong organisational and time-management skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritise tasks effectively. Attention to detail and accuracy. Education and Experience: Previous experience in a similar role is highly desirable. Looking for a change of scenery? Apply in confidence today! Who are you applying to? The Solution Automotive Recruitment have been placing candidates into the UK Motor Trade since 1999. We have a fantastic relationship with all our clients and candidates across the country, many very long standing relationships. If you are skilled and experienced Automotive candidate, we want to hear from you and rest assured, you'll be dealing with a person, not just a consultant! Unfortunately due to the volume of applications we get, we can only respond to the candidates who match the criteria set for this vacancy. We will retain your CV on our database and make contact as and when suitable vacancies arise. We will NEVER send your CV anywhere without your permission. Key positions; Sales Executive, Sales Manager, Business Manager, Service Advisor, Parts Advisor, Technician, Mechanic, Master Technician, Workshop Controller, Service Manager, After Sales Manager, Dealer Principal, General Manager.
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Helpdesk Administrator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Helpdesk Coordinator to join the team located in Birmingham. As a Helpdesk Coordinator, you will responsible for providing exceptional customer service and business support in order to contribute to the continued growth and success of the Business. Quality Manage CAFM system as key user on site including PPM records, reactives and reporting. Answer calls/email for the business in a timely fashion Ensure all Reactive requests raised on the helpdesk have the correct priority/engineer assigned. Ensure communication is maintained throughout reactive job life between Facilities Team and end user(s). Where possible apply RFT and close calls over phone without requirement for assignment Liaise with Lead Engineer and Ops Manager daily/weekly to ensure quality of service is maintained. Where required, review Subcontractor performance and feedback through appropriate systems (e.g. Ariba) with assistance from Contract Support. Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. People & Development Promote and maintain CBRE culture. Collate and process timesheets and expenses weekly in absence of Contract Support. Communicate effectively and build/maintain relationships at all levels with internal and external customers. Attend and participate in any relevant training courses. Contract: Alongside Contract Support assist with the monthly customer report. Provide comprehensive reports relating to all jobs raised through the CAFM system. Analysis and comprehension of reports relating to CAFM system. Monthly update of Client specific Metrics/Forecasting Model in absence of the Contract Support. Logging hazards & customer feedback on the QHSE Management Portal Perform any other duties or responsibilities as requested by the CM or Management Team. Finance: Understand procedures and processes and operate them to the required standard. Examples of these are: 1. Obtaining supplier quotes and uploading onto the internal system for client approval. 2. Arranging agency cover & submitting hours on portal. Updating the CBRE Performance Portal as and when required. Person Specification: Organised - Works in a structured way. Thinks ahead to prioritise workload Logical - Works in a clear and consistent manner Attention to detail - Thorough in carrying out a task, with a high degree of accuracy Assertiveness - Confident, effective in putting across point of view to others Persistence - Follows through to resolution Customer and team focus - Puts customer and team needs first; always considers impact of their actions
May 18, 2024
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Helpdesk Administrator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Helpdesk Coordinator to join the team located in Birmingham. As a Helpdesk Coordinator, you will responsible for providing exceptional customer service and business support in order to contribute to the continued growth and success of the Business. Quality Manage CAFM system as key user on site including PPM records, reactives and reporting. Answer calls/email for the business in a timely fashion Ensure all Reactive requests raised on the helpdesk have the correct priority/engineer assigned. Ensure communication is maintained throughout reactive job life between Facilities Team and end user(s). Where possible apply RFT and close calls over phone without requirement for assignment Liaise with Lead Engineer and Ops Manager daily/weekly to ensure quality of service is maintained. Where required, review Subcontractor performance and feedback through appropriate systems (e.g. Ariba) with assistance from Contract Support. Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations. People & Development Promote and maintain CBRE culture. Collate and process timesheets and expenses weekly in absence of Contract Support. Communicate effectively and build/maintain relationships at all levels with internal and external customers. Attend and participate in any relevant training courses. Contract: Alongside Contract Support assist with the monthly customer report. Provide comprehensive reports relating to all jobs raised through the CAFM system. Analysis and comprehension of reports relating to CAFM system. Monthly update of Client specific Metrics/Forecasting Model in absence of the Contract Support. Logging hazards & customer feedback on the QHSE Management Portal Perform any other duties or responsibilities as requested by the CM or Management Team. Finance: Understand procedures and processes and operate them to the required standard. Examples of these are: 1. Obtaining supplier quotes and uploading onto the internal system for client approval. 2. Arranging agency cover & submitting hours on portal. Updating the CBRE Performance Portal as and when required. Person Specification: Organised - Works in a structured way. Thinks ahead to prioritise workload Logical - Works in a clear and consistent manner Attention to detail - Thorough in carrying out a task, with a high degree of accuracy Assertiveness - Confident, effective in putting across point of view to others Persistence - Follows through to resolution Customer and team focus - Puts customer and team needs first; always considers impact of their actions
Job Title: Receptionist/Office Assistant Salary expectations: 23,000- 24,500 dependant on experience Working Hours: 9am to 5.00pm Annual Leave: 23 days + 8 bank holidays + 1 Director Day (Over Christmas Period) A dynamic firm of Architects are looking for an outgoing and confident Receptionist/Office Administrator to join their team in Exeter. Based on the outskirts of Exeter with free car parking in a beautiful location with high spec offices and facilities. This is a growing company at an exciting time, offering candidates the chance to develop and grow alongside. The candidate will need to be adaptable; they should be professional, outgoing, flexible, personable and approachable. This position requires a person who is willing to take on a wide range of tasks and have the confidence to ask for support when needed. To assist the office and team function smoothly you must be willing to adapt and muck in with any task at hand and provide support. A calm, confident and organised self-starter, who is able to show initiative, but also work as part of a strong team. Prime Roles & Duties: Ensure a friendly, efficient and professional welcome to all clients / contractors /consultants Reception duties - take & filter calls, take messages etc. Organise stationery, paper supplies for office Arrange kitchen supplies Familiarise themselves with office equipment Support the smooth running of office and team Passing on relevant information to appropriate team members Maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team Scheduling appointments Responding to enquiries and general administrative tasks Person Specification: Self-motivated with a keen eye for detail and a passion for high standards Warm and engaging manner and enjoy creating a great environment for people to work in Effective communicator with strong written and verbal skills Naturally energetic and proactive with a methodical approach to work Able to learn to work independently or as part of a team Possess excellent communication and inter-personal skills which will be required when dealing with clients/contractors/consultants Attention to detail: excellent written and verbal communication skills Ability to work under pressure and learn new tasks with training As you'll be greeting visitors you should always look well presented to make a good first impression for the company There will be the opportunity for the right candidate to progress within the company Administration or reception experience, or a Business or equivalent qualification If you are keen to find out more please get in touch asap as this role is available today by applying online, emailing (url removed) or calling (phone number removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 18, 2024
Full time
Job Title: Receptionist/Office Assistant Salary expectations: 23,000- 24,500 dependant on experience Working Hours: 9am to 5.00pm Annual Leave: 23 days + 8 bank holidays + 1 Director Day (Over Christmas Period) A dynamic firm of Architects are looking for an outgoing and confident Receptionist/Office Administrator to join their team in Exeter. Based on the outskirts of Exeter with free car parking in a beautiful location with high spec offices and facilities. This is a growing company at an exciting time, offering candidates the chance to develop and grow alongside. The candidate will need to be adaptable; they should be professional, outgoing, flexible, personable and approachable. This position requires a person who is willing to take on a wide range of tasks and have the confidence to ask for support when needed. To assist the office and team function smoothly you must be willing to adapt and muck in with any task at hand and provide support. A calm, confident and organised self-starter, who is able to show initiative, but also work as part of a strong team. Prime Roles & Duties: Ensure a friendly, efficient and professional welcome to all clients / contractors /consultants Reception duties - take & filter calls, take messages etc. Organise stationery, paper supplies for office Arrange kitchen supplies Familiarise themselves with office equipment Support the smooth running of office and team Passing on relevant information to appropriate team members Maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team Scheduling appointments Responding to enquiries and general administrative tasks Person Specification: Self-motivated with a keen eye for detail and a passion for high standards Warm and engaging manner and enjoy creating a great environment for people to work in Effective communicator with strong written and verbal skills Naturally energetic and proactive with a methodical approach to work Able to learn to work independently or as part of a team Possess excellent communication and inter-personal skills which will be required when dealing with clients/contractors/consultants Attention to detail: excellent written and verbal communication skills Ability to work under pressure and learn new tasks with training As you'll be greeting visitors you should always look well presented to make a good first impression for the company There will be the opportunity for the right candidate to progress within the company Administration or reception experience, or a Business or equivalent qualification If you are keen to find out more please get in touch asap as this role is available today by applying online, emailing (url removed) or calling (phone number removed). Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Quality Administrator Job Overview: The Quality Administrator role is central to maintaining high standards within the company's service delivery framework. This position supports both the technical operations and customer service departments by managing service-related communications and issues predominantly through email, phone, and site visits. As a Quality Administrator, you will be pivotal in upholding the service quality across the company. Your role will include interfacing with various departments to ensure efficient operations and effective communication, contributing to the overall success of the organisation. Package: £26,000 - £29,000 + (Pension contributions, 28 days holiday including Bank Holidays, Christmas shutdown, Perkbox, on-site fully equipped gym, free breakfast facilities, monthly team events with free Food Truck hot lunch, branded fleece, polo shirt, free parking at office) Location: Cheltenham Office, United Kingdom Company: Kingsley Consulting are partnered with a forward-thinking and innovative company specialising in the renewable energy sector. This partnership focuses on delivering high-quality service and technical support to enhance energy solutions for a sustainable future. Overview of the role: Direct support to management of teams within technical operations and customer service departments. Enhance service delivery standards, including oversight of international operations. Handle customer service issues and enquiries effectively through various communication channels. Maintain and utilise a comprehensive ticketing system on Hubspot for issue tracking and resolution. Facilitate cross-departmental communication to ensure seamless service delivery and problem resolution. Continuously improve service levels to meet and exceed customer expectations. Experience & Skills Required Has good experience installing, servicing and repairing boilers Direct support to management of teams within technical operations and customer service departments. Enhance service delivery standards, including oversight of international operations. Handle customer service issues and enquiries effectively through various communication channels. Maintain and utilise a comprehensive ticketing system on Hubspot for issue tracking and resolution. Facilitate cross-departmental communication to ensure seamless service delivery and problem resolution. Continuously improve service levels to meet and exceed customer expectations. What's on Offer Join one of the fastest-growing companies in the UK, which is now expanding across Europe. This role offers a unique opportunity to impact the field of sustainable energy significantly. You will not only contribute to the company's success but also advance your career. The package includes a competitive salary, bonus potential, a health plan, and extensive additional benefits. Diversity & Inclusion Kingsley Consulting operate an inclusive and diverse recruitment process, whilst also ensuring our clients do the same and we can provide any advice or education to them in relation to this. If there may be any support or adjustments required at any point throughout your recruitment journey with us, then please let us know and our trained consultants will assist and advise you accordingly. Contact Details For further information in relation to this opportunity please contact Elliott on; Office: (phone number removed) Mobile: (phone number removed) Email: (url removed)
May 18, 2024
Full time
Quality Administrator Job Overview: The Quality Administrator role is central to maintaining high standards within the company's service delivery framework. This position supports both the technical operations and customer service departments by managing service-related communications and issues predominantly through email, phone, and site visits. As a Quality Administrator, you will be pivotal in upholding the service quality across the company. Your role will include interfacing with various departments to ensure efficient operations and effective communication, contributing to the overall success of the organisation. Package: £26,000 - £29,000 + (Pension contributions, 28 days holiday including Bank Holidays, Christmas shutdown, Perkbox, on-site fully equipped gym, free breakfast facilities, monthly team events with free Food Truck hot lunch, branded fleece, polo shirt, free parking at office) Location: Cheltenham Office, United Kingdom Company: Kingsley Consulting are partnered with a forward-thinking and innovative company specialising in the renewable energy sector. This partnership focuses on delivering high-quality service and technical support to enhance energy solutions for a sustainable future. Overview of the role: Direct support to management of teams within technical operations and customer service departments. Enhance service delivery standards, including oversight of international operations. Handle customer service issues and enquiries effectively through various communication channels. Maintain and utilise a comprehensive ticketing system on Hubspot for issue tracking and resolution. Facilitate cross-departmental communication to ensure seamless service delivery and problem resolution. Continuously improve service levels to meet and exceed customer expectations. Experience & Skills Required Has good experience installing, servicing and repairing boilers Direct support to management of teams within technical operations and customer service departments. Enhance service delivery standards, including oversight of international operations. Handle customer service issues and enquiries effectively through various communication channels. Maintain and utilise a comprehensive ticketing system on Hubspot for issue tracking and resolution. Facilitate cross-departmental communication to ensure seamless service delivery and problem resolution. Continuously improve service levels to meet and exceed customer expectations. What's on Offer Join one of the fastest-growing companies in the UK, which is now expanding across Europe. This role offers a unique opportunity to impact the field of sustainable energy significantly. You will not only contribute to the company's success but also advance your career. The package includes a competitive salary, bonus potential, a health plan, and extensive additional benefits. Diversity & Inclusion Kingsley Consulting operate an inclusive and diverse recruitment process, whilst also ensuring our clients do the same and we can provide any advice or education to them in relation to this. If there may be any support or adjustments required at any point throughout your recruitment journey with us, then please let us know and our trained consultants will assist and advise you accordingly. Contact Details For further information in relation to this opportunity please contact Elliott on; Office: (phone number removed) Mobile: (phone number removed) Email: (url removed)
My client based in Media City are looking for a Facilities Administrator to join their team on a temporary basis for 6-8 (may extend past this period) Monday to Friday (Apply online only) 11.53- 12.63 per hour depending on experience Start date: Monday 06th April You will be the first point of contact for all enquires for the department for all aspects of Facilities and Procurement services. -Provide a high level of service for all staff and visitors on site -Co-ordinate maintenance and building services providers -Control bookings for facilities, services and hospitality e.g meeting rooms, catering etc -Management of the inbox daily -General office duties -All administration duties If you have the above experience and currently looking for a new opportunity with immediate start please apply today or call Zoe on (phone number removed)
May 17, 2024
Seasonal
My client based in Media City are looking for a Facilities Administrator to join their team on a temporary basis for 6-8 (may extend past this period) Monday to Friday (Apply online only) 11.53- 12.63 per hour depending on experience Start date: Monday 06th April You will be the first point of contact for all enquires for the department for all aspects of Facilities and Procurement services. -Provide a high level of service for all staff and visitors on site -Co-ordinate maintenance and building services providers -Control bookings for facilities, services and hospitality e.g meeting rooms, catering etc -Management of the inbox daily -General office duties -All administration duties If you have the above experience and currently looking for a new opportunity with immediate start please apply today or call Zoe on (phone number removed)
Our client is an established national Facilities Management and Maintenance provider Job Details Administrator required to join a service and maintenance administration team, based in a regional Plymouth Office. Main Duties: Effectively deal with Reactive and PPM works, from initial raising of jobs through to invoicing, in a timely manner. Accurate inputting of information on IMS database or other reports. Maintaining excellent client relationships and contract and client records. Dealing with sub-contractors and raising orders when necessary. General administrative tasks as necessary when required. Main working relationships: Management Helpdesk Team, Engineering staff and Clients Finance Team Qualifications & Experience: Minimum GCSE s grade C or above in Maths & English. Preferable NVQ or equivalent in Business Administration or Customer Service. Candidates are required to have customer interface skills, good telephone and communication skills and be able to prioritise workloads. Have excellent IT skills in Microsoft Office/Excel packages. it is preferable, but not essential, that candidates have experience working on maintenance / service desk software systems. 37 hrs Mon-Fri. If you do not hear from us within seven days, then your application has not been successful on this occasion. We may however keep your details on file for any suitable future vacancies and contact you accordingly. Vital Human Resources is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of their age, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex or sexual orientation. £24,024 salary per annum, Plus annual bonus 25 days holiday (plus bank hols)
May 17, 2024
Full time
Our client is an established national Facilities Management and Maintenance provider Job Details Administrator required to join a service and maintenance administration team, based in a regional Plymouth Office. Main Duties: Effectively deal with Reactive and PPM works, from initial raising of jobs through to invoicing, in a timely manner. Accurate inputting of information on IMS database or other reports. Maintaining excellent client relationships and contract and client records. Dealing with sub-contractors and raising orders when necessary. General administrative tasks as necessary when required. Main working relationships: Management Helpdesk Team, Engineering staff and Clients Finance Team Qualifications & Experience: Minimum GCSE s grade C or above in Maths & English. Preferable NVQ or equivalent in Business Administration or Customer Service. Candidates are required to have customer interface skills, good telephone and communication skills and be able to prioritise workloads. Have excellent IT skills in Microsoft Office/Excel packages. it is preferable, but not essential, that candidates have experience working on maintenance / service desk software systems. 37 hrs Mon-Fri. If you do not hear from us within seven days, then your application has not been successful on this occasion. We may however keep your details on file for any suitable future vacancies and contact you accordingly. Vital Human Resources is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of their age, disability, gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion/belief, sex or sexual orientation. £24,024 salary per annum, Plus annual bonus 25 days holiday (plus bank hols)
Job Title: Senior Sales Administrator Location: Borehamwood, Hertfordshire Salary: £28,000 - £32,000 per annum Hours: Monday - Thursday 9:00 am - 5:30 pm, Friday 9:00 am - 5:00 pm Job Type: Full-time, Permanent Overview: We are seeking a proactive and detail-oriented individual to join our team as a Senior Sales Administrator. In this role, you will be responsible for a variety of administrative tasks, including creating sales quotations, raising purchase orders, liaising with suppliers, and providing support to various departments. The ideal candidate will have strong organisational skills, excellent communication abilities, and the ability to multitask effectively in a fast-paced environment. Key Responsibilities: Create and manage sales quotations accurately and efficiently. Communicate with suppliers to obtain quotes, negotiate pricing, and placing orders, chasing orders. Updating the sales term with lead times for deliveries and any correspondence between the sales team and the supplier. Coordinate with internal departments to gather necessary information for quotations and orders. Send quotations within a timely manner back to the sales team. Liaising with supplier regarding late deliveries, or any errors. Helping in the different departments when admin staff is on annual leave. Maintain organised records of sales and purchasing documentation. Building and maintain supplier relationships. Contribute to process improvements to enhance efficiency and effectiveness. Adhere to company policies and procedures regarding purchasing and administrative processes. Any other duties that are related that may be required to fulfil your role. Qualifications: Previous experience in a similar administrative role, creating quotations, preferably in a sale or purchasing environment. Strong attention to detail and accuracy in data entry and documentation. Ability to work within tight deadlines with proven previous experience. Excellent organisational and time management skills as well as being an effective communicator. Benefits: Competitive salary within the range of £28,000 - £32,000 per annum. Full-time permanent position with stable hours and regular schedule. Opportunities for professional development and advancement within the company. Discounted gym membership. Private healthcare. Pleasant working environment with a supportive team atmosphere. Friday early finish - 5 pm. Serviced offices and free on-site parking for convenience. Birthday celebrations including birthday cake Christmas & summer team outings. Wheelchair accessible facilities and inclusive work environment. Annual leave 25 days + 8 bank holiday (made up of 22 days bank holiday, 3 days over the Christmas period, 8 bank holidays). Pension Scheme. Please note: No hybrid/remote working options available. This is fully office based. To apply for the Senior Sales Administrator position, please submit your resume with your cover letter highlighting your relevant experience. We will review applications on a rolling basis and contact qualified candidates for interviews. Thank you for your interest. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Full time
Job Title: Senior Sales Administrator Location: Borehamwood, Hertfordshire Salary: £28,000 - £32,000 per annum Hours: Monday - Thursday 9:00 am - 5:30 pm, Friday 9:00 am - 5:00 pm Job Type: Full-time, Permanent Overview: We are seeking a proactive and detail-oriented individual to join our team as a Senior Sales Administrator. In this role, you will be responsible for a variety of administrative tasks, including creating sales quotations, raising purchase orders, liaising with suppliers, and providing support to various departments. The ideal candidate will have strong organisational skills, excellent communication abilities, and the ability to multitask effectively in a fast-paced environment. Key Responsibilities: Create and manage sales quotations accurately and efficiently. Communicate with suppliers to obtain quotes, negotiate pricing, and placing orders, chasing orders. Updating the sales term with lead times for deliveries and any correspondence between the sales team and the supplier. Coordinate with internal departments to gather necessary information for quotations and orders. Send quotations within a timely manner back to the sales team. Liaising with supplier regarding late deliveries, or any errors. Helping in the different departments when admin staff is on annual leave. Maintain organised records of sales and purchasing documentation. Building and maintain supplier relationships. Contribute to process improvements to enhance efficiency and effectiveness. Adhere to company policies and procedures regarding purchasing and administrative processes. Any other duties that are related that may be required to fulfil your role. Qualifications: Previous experience in a similar administrative role, creating quotations, preferably in a sale or purchasing environment. Strong attention to detail and accuracy in data entry and documentation. Ability to work within tight deadlines with proven previous experience. Excellent organisational and time management skills as well as being an effective communicator. Benefits: Competitive salary within the range of £28,000 - £32,000 per annum. Full-time permanent position with stable hours and regular schedule. Opportunities for professional development and advancement within the company. Discounted gym membership. Private healthcare. Pleasant working environment with a supportive team atmosphere. Friday early finish - 5 pm. Serviced offices and free on-site parking for convenience. Birthday celebrations including birthday cake Christmas & summer team outings. Wheelchair accessible facilities and inclusive work environment. Annual leave 25 days + 8 bank holiday (made up of 22 days bank holiday, 3 days over the Christmas period, 8 bank holidays). Pension Scheme. Please note: No hybrid/remote working options available. This is fully office based. To apply for the Senior Sales Administrator position, please submit your resume with your cover letter highlighting your relevant experience. We will review applications on a rolling basis and contact qualified candidates for interviews. Thank you for your interest. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Facilities and Front Of House Administrator £ 22,000 - 26,000 City of London THE COMPANY: Our client is an Insurance firm who are seeking a facilities and FOH administrator to join their London Office on a permanent basis. THE ROLE: Providing administrative support to the facilities department Acting as the first point of contact, welcoming guests to the building Operating the switchboard and transferring calls Organising meeting room bookings and ensuring they are kept up to standards THE PERSON: Experience in a similar front of house and administration role Proficient in MS Office Excellent customer service skills Strong organisation skills Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple: Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £200 of Gift vouchers of your choice. Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No:
May 17, 2024
Full time
Facilities and Front Of House Administrator £ 22,000 - 26,000 City of London THE COMPANY: Our client is an Insurance firm who are seeking a facilities and FOH administrator to join their London Office on a permanent basis. THE ROLE: Providing administrative support to the facilities department Acting as the first point of contact, welcoming guests to the building Operating the switchboard and transferring calls Organising meeting room bookings and ensuring they are kept up to standards THE PERSON: Experience in a similar front of house and administration role Proficient in MS Office Excellent customer service skills Strong organisation skills Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple: Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £200 of Gift vouchers of your choice. Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No:
Waynflete Office Administrator Location: Oxford Salary: £25,000 - £28,000 per annum (Depending on qualifications and experience) Our client was founded in 1480 by William of Waynflete and is one of the country's leading independent day schools. It is situated in an enviable location at the heart of Oxford beside the River Cherwell. The school will celebrate its 550th anniversary in 2030. The current generation of MCS staff and pupils wish to ensure that they shape a School that is able to flourish for at least another half millennium, and hopefully many more beyond. There are around 970 pupils, boys 7-18 and Sixth Form Girls, and 300 staff who learn and work on the school's central Oxford site. The Role The Wayneflete Office Administrator role is a superb opportunity to gain experience in development and alumni relations in the education sector. The post is fundamental within the Waynflete Office, supporting the office's fundraising and alumni relations activity. It will involve administrative tasks to support the financial and database processes, and their communications and events programme. This role reports to the Head of Development Services and ultimately to the Bursar, whilst supporting all members of the Waynflete Office team. You will assist the Head of Development Services in project-related work aimed at ensuring that the systems best support the needs of their office and will be able to participate in office planning for fundraising activity and communications to achieve the best outcomes for the college school. Their Raiser's Edge database underpins all they do. It means they can reliably contact, engage, research and ultimately secure financial support from members of the community. You will be trained to use Raiser's Edge, which is widely used in the education sector, and will use that understanding of how the data, processes, and systems contribute to the office's fundraising and engagement needs. Responsibilities of the Waynflete Office Administrator will include: Updating information within Raiser's Edge as provided by constituents, surveys, third party sources, Waynflete Office activity, events and other means in line with the MCS Privacy Policy and GDPR Saving all relevant correspondence to constituent records within Raiser's Edge for future reference Assisting the Head of Development Services and Head of Information Management in managing constituent surveys, including the annual survey of Upper Sixth Leavers Supporting Waynflete Office activities for the community such as mailings, emails, events and fundraising campaigns Batch processing online payments for ad hoc gifts, events and other sales Recording and banking cash and cheque gifts Researching prospects and creating prospect profiles as needed Skills & Experience Essential High level of accuracy and attention to detail High level of numeracy Proficiency with programmes including Microsoft Word and Excel, and demonstrable ability to learn tools such as mail merge Excellent communication skills, both verbal and written Ability to move quickly between projects in a high-performance environment Ability to work independently and to organise and prioritise own work Strong interpersonal skills and calm under pressure The highest professionalism when it comes to working with personal and confidential information, sensitivity to privacy and data protections regulations Appreciation of education and fully supportive of the College School Appreciation and interest in the contribution that fundraising makes to the mission of the College School Desirable Experience of working with a customer relationship management tool or database Experience of working in an educational, development or communications environment would be an advantage A keen interest to develop in a fundraising and communications environment Benefits Free lunch during term time and schools for all year-round staff Fee private health insurance Free mortgage advice Complimentary use of school sports facilities Free entry into Oxford Botanical Gardens To Apply If you feel you are a suitable candidate and would like to work for this reputable School, please click apply where you will be redirected to their website to complete your application. The School recognises and is committed to ensuring applicants and employees from all sections of the community are treated equally regardless of race, gender, disability, age, sexual orientation, religion or belief, gender reassignment, marital and civil partnership status, or pregnancy and maternity. They welcome applications from all sections of the community. The School is committed to the safeguarding of pupils, and any offer of employment will be subject to an enhanced DBS disclosure, the receipt of satisfactory references, the school's pre-employment medical questionnaire, plus sight of relevant original ID documentation and degree certificate(s). This role will be in regulated activity and will require a children's barred list check as well as an enhanced DBS check. The enhanced DBS check is due to this role being exempt from the Rehabilitation of Offenders Act 1974.
May 17, 2024
Full time
Waynflete Office Administrator Location: Oxford Salary: £25,000 - £28,000 per annum (Depending on qualifications and experience) Our client was founded in 1480 by William of Waynflete and is one of the country's leading independent day schools. It is situated in an enviable location at the heart of Oxford beside the River Cherwell. The school will celebrate its 550th anniversary in 2030. The current generation of MCS staff and pupils wish to ensure that they shape a School that is able to flourish for at least another half millennium, and hopefully many more beyond. There are around 970 pupils, boys 7-18 and Sixth Form Girls, and 300 staff who learn and work on the school's central Oxford site. The Role The Wayneflete Office Administrator role is a superb opportunity to gain experience in development and alumni relations in the education sector. The post is fundamental within the Waynflete Office, supporting the office's fundraising and alumni relations activity. It will involve administrative tasks to support the financial and database processes, and their communications and events programme. This role reports to the Head of Development Services and ultimately to the Bursar, whilst supporting all members of the Waynflete Office team. You will assist the Head of Development Services in project-related work aimed at ensuring that the systems best support the needs of their office and will be able to participate in office planning for fundraising activity and communications to achieve the best outcomes for the college school. Their Raiser's Edge database underpins all they do. It means they can reliably contact, engage, research and ultimately secure financial support from members of the community. You will be trained to use Raiser's Edge, which is widely used in the education sector, and will use that understanding of how the data, processes, and systems contribute to the office's fundraising and engagement needs. Responsibilities of the Waynflete Office Administrator will include: Updating information within Raiser's Edge as provided by constituents, surveys, third party sources, Waynflete Office activity, events and other means in line with the MCS Privacy Policy and GDPR Saving all relevant correspondence to constituent records within Raiser's Edge for future reference Assisting the Head of Development Services and Head of Information Management in managing constituent surveys, including the annual survey of Upper Sixth Leavers Supporting Waynflete Office activities for the community such as mailings, emails, events and fundraising campaigns Batch processing online payments for ad hoc gifts, events and other sales Recording and banking cash and cheque gifts Researching prospects and creating prospect profiles as needed Skills & Experience Essential High level of accuracy and attention to detail High level of numeracy Proficiency with programmes including Microsoft Word and Excel, and demonstrable ability to learn tools such as mail merge Excellent communication skills, both verbal and written Ability to move quickly between projects in a high-performance environment Ability to work independently and to organise and prioritise own work Strong interpersonal skills and calm under pressure The highest professionalism when it comes to working with personal and confidential information, sensitivity to privacy and data protections regulations Appreciation of education and fully supportive of the College School Appreciation and interest in the contribution that fundraising makes to the mission of the College School Desirable Experience of working with a customer relationship management tool or database Experience of working in an educational, development or communications environment would be an advantage A keen interest to develop in a fundraising and communications environment Benefits Free lunch during term time and schools for all year-round staff Fee private health insurance Free mortgage advice Complimentary use of school sports facilities Free entry into Oxford Botanical Gardens To Apply If you feel you are a suitable candidate and would like to work for this reputable School, please click apply where you will be redirected to their website to complete your application. The School recognises and is committed to ensuring applicants and employees from all sections of the community are treated equally regardless of race, gender, disability, age, sexual orientation, religion or belief, gender reassignment, marital and civil partnership status, or pregnancy and maternity. They welcome applications from all sections of the community. The School is committed to the safeguarding of pupils, and any offer of employment will be subject to an enhanced DBS disclosure, the receipt of satisfactory references, the school's pre-employment medical questionnaire, plus sight of relevant original ID documentation and degree certificate(s). This role will be in regulated activity and will require a children's barred list check as well as an enhanced DBS check. The enhanced DBS check is due to this role being exempt from the Rehabilitation of Offenders Act 1974.
About the role Working alongside the Commercial Contracts Manager, the Contracts Administrator will be responsible for maintaining the contracts database, producing and maintaining standard customer contracts, updating customer contract information on our systems, and supporting the Commercial Contracts Manager with bespoke customer contract requests and other ad-hoc tasks. Key duties and responsibilities are : Ensuring sufficient detail is gathered to enable creation & management of contracts within our contracts database Creation of customer contract documents utilising standard templates Assisting Commercial Contracts Manager with creation of complex/bespoke customer contracts Ensuring customer contracts are accurate and signed Ensuring the contracts database is up-to-date, accurate, and understandable to all internal departments Work with the internal departments (Sales & Project etc) to ensure relevant information is gathered for new contracts to be on-boarded and renewals to happen smoothly. Alongside the Sales team, ensure customers are billed in line with their contracts (where this doesn't happen automatically within the system). Help with the production of various business reports Be the first port of call for internal contract-related queries, including the monitoring of the group email inbox Skills, Knowledge and Experience: Possess a positive and "can do" attitude, with a natural passion and enthusiasm for their role. Organises and prioritises; capable of effectively managing own workload. A people person, who is good at networking and adept at influencing stakeholders. Ability to work accurately with a high attention to detail and manage multiple projects concurrently. A track record of delivering to challenging deadlines. Good MS Office skills. Preferred - Experience in a similar role and/or within the IT industry Who are Jigsaw24 We put people first in a culture that's reflected throughout our whole business. By respecting each person as an individual, we create an inclusive, supportive atmosphere that feels like a family and inspires everyone to follow their own path. All while delivering great customer service, celebrating our diversity, and doing more to minimise our impact on the environment. We truly believe our commitment to people, sustainability, and excellence is the driving force behind our success. To find out more about what we do and our passion for the environment, social responsibility, inclusion, and well-being please see here Benefits at Jigsaw24 You will receive a wide range of benefits working at Jigsaw24 including: 26 days holiday Health cover including access to GP anytime, annual reinbursements for optical and dental to name a few as well as counselling and wellbeing services Cycle2work Travel to work loan Free on-site parking Staff purchase scheme on fantastic Apple products and more Unlimited bistro coffee and tea facilities Enhanced family-friendly policies Pension scheme Electric Vehicle scheme Life cover We are always on the lookout for hungry people who want to realise their potential. It's not just about filling existing vacancies - it's about what you can achieve. As a business, we never stand still. In fact, we encourage our people to follow their own path and help us improve how we all work. To find out more please visit our "about us" section on our website by clicking here From our office decor to the range of benefits we have to offer, we try to foster an inspiring, collaborative environment that makes everybody feel welcome. And as we continue to grow, we're determined to hold true to our values and ever since we started trading, our culture has been based on delivering great customer service and providing solutions based on technical excellence.
May 17, 2024
Full time
About the role Working alongside the Commercial Contracts Manager, the Contracts Administrator will be responsible for maintaining the contracts database, producing and maintaining standard customer contracts, updating customer contract information on our systems, and supporting the Commercial Contracts Manager with bespoke customer contract requests and other ad-hoc tasks. Key duties and responsibilities are : Ensuring sufficient detail is gathered to enable creation & management of contracts within our contracts database Creation of customer contract documents utilising standard templates Assisting Commercial Contracts Manager with creation of complex/bespoke customer contracts Ensuring customer contracts are accurate and signed Ensuring the contracts database is up-to-date, accurate, and understandable to all internal departments Work with the internal departments (Sales & Project etc) to ensure relevant information is gathered for new contracts to be on-boarded and renewals to happen smoothly. Alongside the Sales team, ensure customers are billed in line with their contracts (where this doesn't happen automatically within the system). Help with the production of various business reports Be the first port of call for internal contract-related queries, including the monitoring of the group email inbox Skills, Knowledge and Experience: Possess a positive and "can do" attitude, with a natural passion and enthusiasm for their role. Organises and prioritises; capable of effectively managing own workload. A people person, who is good at networking and adept at influencing stakeholders. Ability to work accurately with a high attention to detail and manage multiple projects concurrently. A track record of delivering to challenging deadlines. Good MS Office skills. Preferred - Experience in a similar role and/or within the IT industry Who are Jigsaw24 We put people first in a culture that's reflected throughout our whole business. By respecting each person as an individual, we create an inclusive, supportive atmosphere that feels like a family and inspires everyone to follow their own path. All while delivering great customer service, celebrating our diversity, and doing more to minimise our impact on the environment. We truly believe our commitment to people, sustainability, and excellence is the driving force behind our success. To find out more about what we do and our passion for the environment, social responsibility, inclusion, and well-being please see here Benefits at Jigsaw24 You will receive a wide range of benefits working at Jigsaw24 including: 26 days holiday Health cover including access to GP anytime, annual reinbursements for optical and dental to name a few as well as counselling and wellbeing services Cycle2work Travel to work loan Free on-site parking Staff purchase scheme on fantastic Apple products and more Unlimited bistro coffee and tea facilities Enhanced family-friendly policies Pension scheme Electric Vehicle scheme Life cover We are always on the lookout for hungry people who want to realise their potential. It's not just about filling existing vacancies - it's about what you can achieve. As a business, we never stand still. In fact, we encourage our people to follow their own path and help us improve how we all work. To find out more please visit our "about us" section on our website by clicking here From our office decor to the range of benefits we have to offer, we try to foster an inspiring, collaborative environment that makes everybody feel welcome. And as we continue to grow, we're determined to hold true to our values and ever since we started trading, our culture has been based on delivering great customer service and providing solutions based on technical excellence.
Compliance Administrator (Maternity Cover) CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join the team in Doncaster. The position reports to the Compliance Supervisor forming part of the central compliance team; the role is key to supporting management in achieving and maintaining statutory compliance across various categories on a national basis. You will provide specialist administrative support to compliance management and provide administrative support to management of centrally - driven remedial work programmes. RESPONSIBILITIES Ensure statutory certification and other evidence of completion of statutory and mandatory maintenance tasks is collated, reviewed and appropriately filed Statutory remedial works are identified and recorded; completion is monitored, and evidence is accurately maintained Extracts reports from SI system Any other administrative activity as instructed by the line manager relevant to the team work output Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders Managing the supply chain and drive them to attend within required SLA's To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this Raise and assign work orders to relevant resources Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations Promote and maintain CBRE culture throughout teams Ensure QHSE documentation is maintained and readily available using company systems Manage system as a key user on site including PPM records, corrective actions and reporting Promote and maintain company culture throughout the team Effective communication with all levels of internal teams and external customers Familiar with daily operations and the specific scope of the contract Undertake any other duties as requested by the Compliance Supervisor. PERSON SPECIFICATION Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard would be beneficial Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. Experience of using Dynamics, Concept, Maximo or similar CAFM system Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities Must be detail conscious, with an accurate and methodical in approach. Strong organization and communication skills Able to work on more than one task at any given time Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office. Calm manner able to work under pressure and against rapidly changing demands and priorities. Our mission: To build a world-class business through exceptional service and exceptional people RESPECT We act with consideration for others' ideas and share information openly to inspire trust and encourage collaboration. INTEGRITY No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for. SERVICE We approach our clients' challenges with enthusiasm and diligence, building long-term relationships by connecting the right people, capital and opportunities. EXCELLENCE We focus relentlessly on creating winning outcomes for our clients, employees and shareholders.
May 17, 2024
Contractor
Compliance Administrator (Maternity Cover) CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join the team in Doncaster. The position reports to the Compliance Supervisor forming part of the central compliance team; the role is key to supporting management in achieving and maintaining statutory compliance across various categories on a national basis. You will provide specialist administrative support to compliance management and provide administrative support to management of centrally - driven remedial work programmes. RESPONSIBILITIES Ensure statutory certification and other evidence of completion of statutory and mandatory maintenance tasks is collated, reviewed and appropriately filed Statutory remedial works are identified and recorded; completion is monitored, and evidence is accurately maintained Extracts reports from SI system Any other administrative activity as instructed by the line manager relevant to the team work output Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders Managing the supply chain and drive them to attend within required SLA's To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this Raise and assign work orders to relevant resources Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations Promote and maintain CBRE culture throughout teams Ensure QHSE documentation is maintained and readily available using company systems Manage system as a key user on site including PPM records, corrective actions and reporting Promote and maintain company culture throughout the team Effective communication with all levels of internal teams and external customers Familiar with daily operations and the specific scope of the contract Undertake any other duties as requested by the Compliance Supervisor. PERSON SPECIFICATION Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard would be beneficial Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. Experience of using Dynamics, Concept, Maximo or similar CAFM system Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities Must be detail conscious, with an accurate and methodical in approach. Strong organization and communication skills Able to work on more than one task at any given time Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office. Calm manner able to work under pressure and against rapidly changing demands and priorities. Our mission: To build a world-class business through exceptional service and exceptional people RESPECT We act with consideration for others' ideas and share information openly to inspire trust and encourage collaboration. INTEGRITY No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for. SERVICE We approach our clients' challenges with enthusiasm and diligence, building long-term relationships by connecting the right people, capital and opportunities. EXCELLENCE We focus relentlessly on creating winning outcomes for our clients, employees and shareholders.