Salary: £31,828 - £36,901 per annum pro rataLocation: Penge, Corsica Street and More London PlaceHours: 36 per week Contract Type: Fixed Term Contract until December 2024 We're seeking an exceptional Project Assistant who can provide administrative support to the Operational Teams working on Clarion's internal core jobs and training service, as well as any externally funded programs. As a Project Assistant, you'll be responsible for a range of duties, including data entry, event support, quality and audit checks, customer service surveys, organising training, managing the jobs and training resource hub, specific end-of-quarter reporting, and other administrative tasks. In addition to having good numeracy, communication, excel spreadsheets, and IT skills, the ideal candidate should have relevant experience working in a similar role, preferably in a social value (or similar) programme. Excellent planning and organisational skills and a methodical approach to work are also required for this role. If this sounds like an opportunity you'd be interested in, please take a look at the full role profile on our careers page before applying. Closing Date: Tuesday 28th May 2024 at midnight . Interviews will be held at our Penge office on Monday 10th June 2024. This is a hybrid role with a base location at our offices in Penge. Candidates will be expected to work from the office at least two or three days per week and approximately once a month at Corsica Street and More London Place. For further details on this vacancy, please click 'apply' or visit our website. Applicants must be able to travel across London when necessary and occasionally the UK regions as required. In the event that we receive a high volume of applications, we reserve the right to close this advert early. You must be eligible to work in the UK to apply for this vacancy; Clarion are not able to offer visa sponsorship. You are required to reside in England or Wales for the duration of your employment.
May 18, 2024
Full time
Salary: £31,828 - £36,901 per annum pro rataLocation: Penge, Corsica Street and More London PlaceHours: 36 per week Contract Type: Fixed Term Contract until December 2024 We're seeking an exceptional Project Assistant who can provide administrative support to the Operational Teams working on Clarion's internal core jobs and training service, as well as any externally funded programs. As a Project Assistant, you'll be responsible for a range of duties, including data entry, event support, quality and audit checks, customer service surveys, organising training, managing the jobs and training resource hub, specific end-of-quarter reporting, and other administrative tasks. In addition to having good numeracy, communication, excel spreadsheets, and IT skills, the ideal candidate should have relevant experience working in a similar role, preferably in a social value (or similar) programme. Excellent planning and organisational skills and a methodical approach to work are also required for this role. If this sounds like an opportunity you'd be interested in, please take a look at the full role profile on our careers page before applying. Closing Date: Tuesday 28th May 2024 at midnight . Interviews will be held at our Penge office on Monday 10th June 2024. This is a hybrid role with a base location at our offices in Penge. Candidates will be expected to work from the office at least two or three days per week and approximately once a month at Corsica Street and More London Place. For further details on this vacancy, please click 'apply' or visit our website. Applicants must be able to travel across London when necessary and occasionally the UK regions as required. In the event that we receive a high volume of applications, we reserve the right to close this advert early. You must be eligible to work in the UK to apply for this vacancy; Clarion are not able to offer visa sponsorship. You are required to reside in England or Wales for the duration of your employment.
A new and exciting opportunity at this established, and growing Lloyd's brokers in the London market. This role is a Business Assistant predominantly to the CEO, responsibilities will include:Owning the CEO's calendar while managing competing priorities to enable him to fully focus on high priority matters relating to the growth of the company. Independently planning and organising work; developing and maintaining procedures and ensuring tasks are completed in an efficient and timely manner. Deliver at pace and provide administrative support to the CEO, working independently and exercising judgment, to ensure he is fully prepared and briefed for meetings and key documents have been provided. Gathering, compiling, verifying, and analysing information for the CEO to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Correspond professionally with staff and any external third parties. Management of travel requirements and recommendation of optimal travel plans. Preparing and creating complex correspondence and confidential reports with minimal guidance Provide end-to-end support, relieving the CEO of administrative details, projects, and workflows. Interpreting enquiries from staff, business partners and customers and pro-actively resolving them where appropriate. Assist with special and ad-hoc projects, including organising executive team meetings, board meetings, and other leadership-level activities including creating and managing agendas. Detailed note-taking and following-up actioned items from meetings Facilitate the flow of management information and KPIs on an ExCo level.This is all encompassing and will allow you to get exposure working at group level, having confidential insight to C-Suite level/decisions. The role could take you anywhere, maybe broking, inhouse underwriting or strategy, the choice is yours!You will need at least 18 months experience ideally in the London insurance market.
May 18, 2024
Full time
A new and exciting opportunity at this established, and growing Lloyd's brokers in the London market. This role is a Business Assistant predominantly to the CEO, responsibilities will include:Owning the CEO's calendar while managing competing priorities to enable him to fully focus on high priority matters relating to the growth of the company. Independently planning and organising work; developing and maintaining procedures and ensuring tasks are completed in an efficient and timely manner. Deliver at pace and provide administrative support to the CEO, working independently and exercising judgment, to ensure he is fully prepared and briefed for meetings and key documents have been provided. Gathering, compiling, verifying, and analysing information for the CEO to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Correspond professionally with staff and any external third parties. Management of travel requirements and recommendation of optimal travel plans. Preparing and creating complex correspondence and confidential reports with minimal guidance Provide end-to-end support, relieving the CEO of administrative details, projects, and workflows. Interpreting enquiries from staff, business partners and customers and pro-actively resolving them where appropriate. Assist with special and ad-hoc projects, including organising executive team meetings, board meetings, and other leadership-level activities including creating and managing agendas. Detailed note-taking and following-up actioned items from meetings Facilitate the flow of management information and KPIs on an ExCo level.This is all encompassing and will allow you to get exposure working at group level, having confidential insight to C-Suite level/decisions. The role could take you anywhere, maybe broking, inhouse underwriting or strategy, the choice is yours!You will need at least 18 months experience ideally in the London insurance market.
Freightserve recruitment are looking for a Junior Administration / Accounts support person for a well-established Freight Forwarder based in the Colnbrook, Berkshire area. The Role An account's administration assistant, who can provide administrative assistance and support to the accounts team. Qualified applicants will have the person specification below and be able to work well both independently and collaboratively. Responsibilities:- General Administration (filing, emails, recording data) Sending statements & reminders Using SAGE 50 to post payments/receipts (can offer training). Supporting the team with admin tasks Checking and processing information. Person Specification :- Organized, Good communication skills, must have good telephone manner. Time Keeping, Attention to detail, Proficiency in MS Office (Excel & Word). Positive attitude and Eager to learn. Professional. Must be able to drive to/from work (as limited public transport). Lives within 10 miles from Colnbrook. English Language required. Able to work in UK required. 2 Years checkable work history. Interviews are available immediately !
May 18, 2024
Full time
Freightserve recruitment are looking for a Junior Administration / Accounts support person for a well-established Freight Forwarder based in the Colnbrook, Berkshire area. The Role An account's administration assistant, who can provide administrative assistance and support to the accounts team. Qualified applicants will have the person specification below and be able to work well both independently and collaboratively. Responsibilities:- General Administration (filing, emails, recording data) Sending statements & reminders Using SAGE 50 to post payments/receipts (can offer training). Supporting the team with admin tasks Checking and processing information. Person Specification :- Organized, Good communication skills, must have good telephone manner. Time Keeping, Attention to detail, Proficiency in MS Office (Excel & Word). Positive attitude and Eager to learn. Professional. Must be able to drive to/from work (as limited public transport). Lives within 10 miles from Colnbrook. English Language required. Able to work in UK required. 2 Years checkable work history. Interviews are available immediately !
Team Assistant Salary: £35K - £40K Immediate to start Permanent role The Client: My client is a global Property company based in the heart of London; they are looking for a Team Assistant to join their team of 10. You will be supporting your colleagues with everyday administrative tasks. If you are looking for a role with progression, this would be your role. The Role: Salary is dependent on experience. Permanent role. 5 days in the office. Managing an email inbox and answering any incoming phonecalls. Diary management, including booking restaurants. Arranging travel. Arranging couriers. Supporting the team with administrative duties. Looking for someone super bubbly, switched on, and likes to get really involved within the team. The Person: To apply for this role, you must have previous Team Assistant experience. You will be well-presented, hardworking, proactive, and able to support a team.EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998Morgan Spencer Limited, registered in England & Wales No: OUR MISSION: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them.
May 18, 2024
Full time
Team Assistant Salary: £35K - £40K Immediate to start Permanent role The Client: My client is a global Property company based in the heart of London; they are looking for a Team Assistant to join their team of 10. You will be supporting your colleagues with everyday administrative tasks. If you are looking for a role with progression, this would be your role. The Role: Salary is dependent on experience. Permanent role. 5 days in the office. Managing an email inbox and answering any incoming phonecalls. Diary management, including booking restaurants. Arranging travel. Arranging couriers. Supporting the team with administrative duties. Looking for someone super bubbly, switched on, and likes to get really involved within the team. The Person: To apply for this role, you must have previous Team Assistant experience. You will be well-presented, hardworking, proactive, and able to support a team.EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998Morgan Spencer Limited, registered in England & Wales No: OUR MISSION: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them.
Executive Assistant Salary: £28ph inc holidays Location: London Contract Length: 4 weeks (Immediate start) An exciting opportunity has arisen for a highly skilled Executive Assistant to join a dynamic team in the heart of London. This role offers an attractive salary of £28 per hour, inclusive of holidays. The successful candidate will be working closely with the Group Director of Strategy and Business Development, providing comprehensive support and fostering collaboration within the team. This is a unique chance to work in a fast-paced environment where your skills will be valued and your career growth nurtured. Attractive salary of £28 per hour, inclusive of holidays Dynamic work environment in the heart of London Opportunity to work closely with senior leadership and contribute to strategic initiatives What you'll do: As an Executive Assistant for Group Strategy & Business Development, you will play a pivotal role in supporting the Group Director. Your responsibilities will span from managing diaries and coordinating business trips to producing essential reports and presentations. You will also handle expense administration and invoice payments while liaising with various stakeholders. Your ability to multitask, coupled with your excellent organisational skills, will ensure smooth operations within the team. Provide comprehensive administrative support to the Group Director - Strategy & Business Development Manage diaries, correspondence, and business trips on behalf of the Group Director Coordinate logistics for executive level meetings and other events Produce reports, presentations, and documents as required by the Group Director Handle expense administration and invoice payments Liaise with internal and external stakeholders, acting as a first point of contact What you bring: The ideal candidate for this Executive Assistant role brings significant experience from similar roles in highly matrixed environments. You have proven experience supporting senior-led teams and possess outstanding communication skills. Your advanced planning and organisational problem-solving skills enable you to thrive under pressure. Proficiency in Word, Excel, and PowerPoint is essential for this role. Above all, your ability to handle privileged and confidential matters with discretion sets you apart. Significant experience as an Executive Assistant in a highly matrixed environment across various geographies Proven experience supporting senior-led teams Outstanding communication skills (in English) both oral and written Advanced planning and organisational problem-solving skills Proficiency in Word, Excel, and PowerPoint Ability to handle privileged and confidential matters with discretion What sets this company apart: Our client is a global leader in their field, renowned for their commitment to innovation, diversity, and sustainability. They offer a supportive work environment that values inclusivity and collaboration. Employees are encouraged to grow professionally through continuous learning opportunities. Their flexible work arrangements promote work-life balance, ensuring that employees can perform at their best while also enjoying time for personal pursuits. What's next: Ready to take the next step in your career? Don't miss this exciting opportunity! Apply today by clicking on the link. We look forward to receiving your application! Our Recruitment Delivery Team are committed to offering an inclusive recruitment experience to all candidates. If you require any accommodations or adjustments as a result of disability, impairment, or health condition, please do not hesitate to let me know by emailing
May 18, 2024
Full time
Executive Assistant Salary: £28ph inc holidays Location: London Contract Length: 4 weeks (Immediate start) An exciting opportunity has arisen for a highly skilled Executive Assistant to join a dynamic team in the heart of London. This role offers an attractive salary of £28 per hour, inclusive of holidays. The successful candidate will be working closely with the Group Director of Strategy and Business Development, providing comprehensive support and fostering collaboration within the team. This is a unique chance to work in a fast-paced environment where your skills will be valued and your career growth nurtured. Attractive salary of £28 per hour, inclusive of holidays Dynamic work environment in the heart of London Opportunity to work closely with senior leadership and contribute to strategic initiatives What you'll do: As an Executive Assistant for Group Strategy & Business Development, you will play a pivotal role in supporting the Group Director. Your responsibilities will span from managing diaries and coordinating business trips to producing essential reports and presentations. You will also handle expense administration and invoice payments while liaising with various stakeholders. Your ability to multitask, coupled with your excellent organisational skills, will ensure smooth operations within the team. Provide comprehensive administrative support to the Group Director - Strategy & Business Development Manage diaries, correspondence, and business trips on behalf of the Group Director Coordinate logistics for executive level meetings and other events Produce reports, presentations, and documents as required by the Group Director Handle expense administration and invoice payments Liaise with internal and external stakeholders, acting as a first point of contact What you bring: The ideal candidate for this Executive Assistant role brings significant experience from similar roles in highly matrixed environments. You have proven experience supporting senior-led teams and possess outstanding communication skills. Your advanced planning and organisational problem-solving skills enable you to thrive under pressure. Proficiency in Word, Excel, and PowerPoint is essential for this role. Above all, your ability to handle privileged and confidential matters with discretion sets you apart. Significant experience as an Executive Assistant in a highly matrixed environment across various geographies Proven experience supporting senior-led teams Outstanding communication skills (in English) both oral and written Advanced planning and organisational problem-solving skills Proficiency in Word, Excel, and PowerPoint Ability to handle privileged and confidential matters with discretion What sets this company apart: Our client is a global leader in their field, renowned for their commitment to innovation, diversity, and sustainability. They offer a supportive work environment that values inclusivity and collaboration. Employees are encouraged to grow professionally through continuous learning opportunities. Their flexible work arrangements promote work-life balance, ensuring that employees can perform at their best while also enjoying time for personal pursuits. What's next: Ready to take the next step in your career? Don't miss this exciting opportunity! Apply today by clicking on the link. We look forward to receiving your application! Our Recruitment Delivery Team are committed to offering an inclusive recruitment experience to all candidates. If you require any accommodations or adjustments as a result of disability, impairment, or health condition, please do not hesitate to let me know by emailing
LEGAL SECRETARY - RESIDENTIAL PROPERTY READING SALARY DEPENDANT ON EXPERIENCE (£23,000-£28,000) Rolf Berryman are seeking a Legal Secretary or Legal Assistant to join the Residential Property department of this well-established regional firm. This is a full-time, permanent job with the possibility of some hybrid working available. In addition to a competitive salary they also offer a fantastic benefits package including 25 days annual leave, plus discretionary extra days off for Christmas, excellent flexibility for hours and a wonderful "family friendly" working environment and continual development opportunities. Role Responsibilities The incoming Legal Secretary/Legal Assistant will be joining an outstanding Residential Property team. You will be a key member of the department, with the responsibility of assisting the fee earners but also being very much involved in the transactions. You will be responsible for assisting in all areas of the transactions but also sole responsible for: Opening and closing of files Local Searches Maintenance of files Associated administrative duties Liasing with clients, solicitors and estate agents Person specification Applications are sought from Secretaries or legal assistants who has worked in residential conveyancing for a minimum of 2 years. Along with outstanding technical abilities, you will also be able to demonstrate the following attributes: Outstanding client care skills Strong interpersonal skills Excellent communicator Collaborative Organised Ambitious Benefits and Rewards The firm has an excellent package including a competitive salary along with a range of other benefits including: Potential Hybrid working 25 days annual leave Discretionary extra days for Christmas and New Year Social events Ongoing development opportunities
May 18, 2024
Full time
LEGAL SECRETARY - RESIDENTIAL PROPERTY READING SALARY DEPENDANT ON EXPERIENCE (£23,000-£28,000) Rolf Berryman are seeking a Legal Secretary or Legal Assistant to join the Residential Property department of this well-established regional firm. This is a full-time, permanent job with the possibility of some hybrid working available. In addition to a competitive salary they also offer a fantastic benefits package including 25 days annual leave, plus discretionary extra days off for Christmas, excellent flexibility for hours and a wonderful "family friendly" working environment and continual development opportunities. Role Responsibilities The incoming Legal Secretary/Legal Assistant will be joining an outstanding Residential Property team. You will be a key member of the department, with the responsibility of assisting the fee earners but also being very much involved in the transactions. You will be responsible for assisting in all areas of the transactions but also sole responsible for: Opening and closing of files Local Searches Maintenance of files Associated administrative duties Liasing with clients, solicitors and estate agents Person specification Applications are sought from Secretaries or legal assistants who has worked in residential conveyancing for a minimum of 2 years. Along with outstanding technical abilities, you will also be able to demonstrate the following attributes: Outstanding client care skills Strong interpersonal skills Excellent communicator Collaborative Organised Ambitious Benefits and Rewards The firm has an excellent package including a competitive salary along with a range of other benefits including: Potential Hybrid working 25 days annual leave Discretionary extra days for Christmas and New Year Social events Ongoing development opportunities
Micheldever have an exciting opportunity for a proactive HR Business Partner with experience of operating at both a strategic and operational level, to drive improved people metrics and deliver people plans to improve business performance. You will partner with key stakeholders to support with delivery of the business and people agenda, as well as supporting with day to day HR activities such as ER casework and recruitment. Location: working remotely, will require multi-site travel across the South of the UK, with occasional visits to our head office near Winchester Must have: Full UK driving licence Salary: up to £50K DOE, 5% bonus, car or car allowance £485 pm Benefits: Staff Discount, Retails Vouchers, Life Insurance, Pension (see full list below) About the role Build effective relationships with key stakeholders, partnering with the regional leadership team Produce and analyse Management Information (MI) to identify trends and areas of focus, supporting with the development and delivery of strategies to improve metrics Provide day to day leadership and guidance on business and people related matters Work with the HR Service Team, provide coaching and support with ER cases Develop and deliver plans to improve Employee Engagement Support the performance review, annual pay review and bonus processes Lead on Succession Planning and organisational change activity Ensure all policies, procedures and employment contracts are legally compliant and aligned to business requirements Ensure consistent application of policy and procedures across the organisation Work with L&D to develop and deliver training to managers Work closely with recruitment to support on business-critical positions Ensure a consistent and excellent onboarding experience for new employees About You CIPD qualified HR Business Partnering experience at a strategic level is essential to this role A sound up to date knowledge of UK employment legislation Experience with and comfortable working in a fast-paced environment with a strong focus on accuracy and attention to detail. A persuasive communicator with strong interpersonal skills are essential with the ability to build effective working relationships, influencing, guiding, supporting and coaching Experience in the management of complex ER cases Experience of working in the Retail sector would be advantageous Operationally focused with the ability to think strategically A persuasive person who is able to constructively challenge, support, guide and influence Why join Micheldever? Micheldever Tyre Services (MTS) was founded in 1972 as a part-time venture providing car servicing and tyres. Today, Micheldever Group is the fastest growing wholesaler, distributor and retailer of tyres in the UK, selling six million tyres nationwide, (20 percent of the total UK market) and employing approximately 2100 employees, companywide. To support this business, we have built a wholesale distribution network of 14 sites around the UK supplying over 6,000 retailers and our own retail chain Protyre which is consistently growing. This is achieved by skilled, focused and determined teams across 1 central distribution and 13 warehouse operations nationwide. Protyre is the UKs fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS). What we offer: We are committed to developing individuals who demonstrate the ambition and drive to develop within our business. Benefits include employee discounts on servicing, MOT and tyres. Finder's fee, Life Insurance, Pension, a great variety of Retail vouchers, Staff Rates, Eye Care Vouchers, Buy/Sell Holiday option, Flu Jab, Employee Assistant Program, Long Service Recognition, Enhance Maternity and Paternity payments, Cycle to Work, Charity Match.
May 18, 2024
Full time
Micheldever have an exciting opportunity for a proactive HR Business Partner with experience of operating at both a strategic and operational level, to drive improved people metrics and deliver people plans to improve business performance. You will partner with key stakeholders to support with delivery of the business and people agenda, as well as supporting with day to day HR activities such as ER casework and recruitment. Location: working remotely, will require multi-site travel across the South of the UK, with occasional visits to our head office near Winchester Must have: Full UK driving licence Salary: up to £50K DOE, 5% bonus, car or car allowance £485 pm Benefits: Staff Discount, Retails Vouchers, Life Insurance, Pension (see full list below) About the role Build effective relationships with key stakeholders, partnering with the regional leadership team Produce and analyse Management Information (MI) to identify trends and areas of focus, supporting with the development and delivery of strategies to improve metrics Provide day to day leadership and guidance on business and people related matters Work with the HR Service Team, provide coaching and support with ER cases Develop and deliver plans to improve Employee Engagement Support the performance review, annual pay review and bonus processes Lead on Succession Planning and organisational change activity Ensure all policies, procedures and employment contracts are legally compliant and aligned to business requirements Ensure consistent application of policy and procedures across the organisation Work with L&D to develop and deliver training to managers Work closely with recruitment to support on business-critical positions Ensure a consistent and excellent onboarding experience for new employees About You CIPD qualified HR Business Partnering experience at a strategic level is essential to this role A sound up to date knowledge of UK employment legislation Experience with and comfortable working in a fast-paced environment with a strong focus on accuracy and attention to detail. A persuasive communicator with strong interpersonal skills are essential with the ability to build effective working relationships, influencing, guiding, supporting and coaching Experience in the management of complex ER cases Experience of working in the Retail sector would be advantageous Operationally focused with the ability to think strategically A persuasive person who is able to constructively challenge, support, guide and influence Why join Micheldever? Micheldever Tyre Services (MTS) was founded in 1972 as a part-time venture providing car servicing and tyres. Today, Micheldever Group is the fastest growing wholesaler, distributor and retailer of tyres in the UK, selling six million tyres nationwide, (20 percent of the total UK market) and employing approximately 2100 employees, companywide. To support this business, we have built a wholesale distribution network of 14 sites around the UK supplying over 6,000 retailers and our own retail chain Protyre which is consistently growing. This is achieved by skilled, focused and determined teams across 1 central distribution and 13 warehouse operations nationwide. Protyre is the UKs fastest growing supplier and fitter of tyres and automotive services, fitting over 1 million tyres every year through our fast-fit centres. We offer a wide variety of careers from Administrative to Mechanical, Digital to Financial and many other exciting roles within the motor industry. Protyre is the retail branch of The Micheldever Group. Micheldever Tyre Services (MTS). What we offer: We are committed to developing individuals who demonstrate the ambition and drive to develop within our business. Benefits include employee discounts on servicing, MOT and tyres. Finder's fee, Life Insurance, Pension, a great variety of Retail vouchers, Staff Rates, Eye Care Vouchers, Buy/Sell Holiday option, Flu Jab, Employee Assistant Program, Long Service Recognition, Enhance Maternity and Paternity payments, Cycle to Work, Charity Match.
This role will get to be part of a high performing, global team of governance professionals. We in the Office of the General Counsel ("OGC") believe that diversity of opinion, approach, perspective and talent are the cornerstones of a thriving and innovative team. OGC is therefore committed to promoting a culture of diversity and inclusion where all colleagues are treated with respect and afforded fair and meaningful career opportunities.This is an exciting role on our global Secretariat team that will suit an ambitious professional who is seeking a challenging role and who enjoys a diverse and dynamic set of responsibilities. Our global Secretariat team is currently comprised of 20+ members and is responsible for best practice corporate governance activities across the group. This role's key responsibilities include (i) the support of the management and administration of company secretarial activities of WTW's subsidiaries located in the UK, (ii) the support of Boards and Committees' meetings preparation including minuting and actions follow-up. The Role Provide company secretarial support to WTW's subsidiaries in the UK. Support all periodic corporate governance initiatives such as Review Manager, Family Tree and Corporate Governance Health Checks. Support and effectively manage subsidiaries' boards and committees' meetings processes -working with management to set agenda, communicating effectively with reporting teams on lead-times for the delivery of board and committee papers; and ensuring the timely publication of high-quality materials on the board portal or other systems in place. Attend and minute board and committee meetings remotely as well as in person as required. Note and track to completion actions arising from boards and committees' meetings. Maintain boards and committees' records, including papers, minutes and other documentation. Provide administrative support on the legal entities' optimization project or other initiatives and transactions including updating Blueprint with the changes on the timely manner. Support the follow up and tracking of various secretarial tasks such as shareholders' meetings, proxies, approvals and filings of statutory accounts. Maintain accurate corporate data and structure charts with timely updates of Blueprint OneWorld corporate database. Reply to due diligence and Know Your Customer "KYC" requests in a timely manner. Arrange for legal documents (shareholders or board minutes, written resolutions, powers of attorney, contracts, deeds etc.) to be executed using Docusign or wet signatures when required. Maintain open and collaborative relationships with the other members of the corporate secretariat team globally and with other central functions, particularly Legal, Compliance, Risk, Tax, Treasury, Finance and HR. Support other associated and related general and administrative tasks, arranging meetings and providing assistance to colleagues whenever necessary. Keep up to date with the key changes in the Corporate Governance landscape within the region. The Requirements Qualified Company Secretary or in the process to getting qualified. But not essential. Experience working as a Company Secretarial Assistant supporting UK registered companies and their board of directors and committees. Experience in Microsoft Office, including Word, Excel, PowerPoint is essential. Excellent minutes taking skills, including for FCA regulated entities and ability to issue high standard minutes in a timely manner. Experienced in Board preparation such as scheduling meetings, preparation of agendas, calling for papers, preparing and circulating Board packs. Methodical approach with excellent attention to detail. Ensuring that services delivered by the Secretariat are best in class. Demonstrating resilience and a flexible, solution focused approach to working in a fast paced and evolving multicultural environment. Proactively seeks out opportunities to improve processes and ensure the effective functioning of the Secretariat. Strong written, spoken, planning, scheduling, co-ordination, and organizational skills. A firm focus on achieving appropriate and consistent governance practices acting at all times with integrity and discretion, with a commitment to doing the right thing. Demonstrating a high degree of professionalism in the interaction with key stakeholders at all levels of the organization. Equal Opportunity EmployerAt WTW, we believe difference makes us stronger. We want our workforce to reflect the different and varied markets we operate in and to build a culture of inclusivity that makes colleagues feel welcome, valued and empowered to bring their whole selves to work every day. We are an equal opportunity employer committed to fostering an inclusive work environment throughout our organisation. We embrace all types of diversity.At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a "hybrid" style, with a mix of remote, in-person and in-office interactions dependent on the needs of the team, role and clients. Our flexibility is rooted in trust and "hybrid" is not a one-size-fits-all solution.
May 18, 2024
Full time
This role will get to be part of a high performing, global team of governance professionals. We in the Office of the General Counsel ("OGC") believe that diversity of opinion, approach, perspective and talent are the cornerstones of a thriving and innovative team. OGC is therefore committed to promoting a culture of diversity and inclusion where all colleagues are treated with respect and afforded fair and meaningful career opportunities.This is an exciting role on our global Secretariat team that will suit an ambitious professional who is seeking a challenging role and who enjoys a diverse and dynamic set of responsibilities. Our global Secretariat team is currently comprised of 20+ members and is responsible for best practice corporate governance activities across the group. This role's key responsibilities include (i) the support of the management and administration of company secretarial activities of WTW's subsidiaries located in the UK, (ii) the support of Boards and Committees' meetings preparation including minuting and actions follow-up. The Role Provide company secretarial support to WTW's subsidiaries in the UK. Support all periodic corporate governance initiatives such as Review Manager, Family Tree and Corporate Governance Health Checks. Support and effectively manage subsidiaries' boards and committees' meetings processes -working with management to set agenda, communicating effectively with reporting teams on lead-times for the delivery of board and committee papers; and ensuring the timely publication of high-quality materials on the board portal or other systems in place. Attend and minute board and committee meetings remotely as well as in person as required. Note and track to completion actions arising from boards and committees' meetings. Maintain boards and committees' records, including papers, minutes and other documentation. Provide administrative support on the legal entities' optimization project or other initiatives and transactions including updating Blueprint with the changes on the timely manner. Support the follow up and tracking of various secretarial tasks such as shareholders' meetings, proxies, approvals and filings of statutory accounts. Maintain accurate corporate data and structure charts with timely updates of Blueprint OneWorld corporate database. Reply to due diligence and Know Your Customer "KYC" requests in a timely manner. Arrange for legal documents (shareholders or board minutes, written resolutions, powers of attorney, contracts, deeds etc.) to be executed using Docusign or wet signatures when required. Maintain open and collaborative relationships with the other members of the corporate secretariat team globally and with other central functions, particularly Legal, Compliance, Risk, Tax, Treasury, Finance and HR. Support other associated and related general and administrative tasks, arranging meetings and providing assistance to colleagues whenever necessary. Keep up to date with the key changes in the Corporate Governance landscape within the region. The Requirements Qualified Company Secretary or in the process to getting qualified. But not essential. Experience working as a Company Secretarial Assistant supporting UK registered companies and their board of directors and committees. Experience in Microsoft Office, including Word, Excel, PowerPoint is essential. Excellent minutes taking skills, including for FCA regulated entities and ability to issue high standard minutes in a timely manner. Experienced in Board preparation such as scheduling meetings, preparation of agendas, calling for papers, preparing and circulating Board packs. Methodical approach with excellent attention to detail. Ensuring that services delivered by the Secretariat are best in class. Demonstrating resilience and a flexible, solution focused approach to working in a fast paced and evolving multicultural environment. Proactively seeks out opportunities to improve processes and ensure the effective functioning of the Secretariat. Strong written, spoken, planning, scheduling, co-ordination, and organizational skills. A firm focus on achieving appropriate and consistent governance practices acting at all times with integrity and discretion, with a commitment to doing the right thing. Demonstrating a high degree of professionalism in the interaction with key stakeholders at all levels of the organization. Equal Opportunity EmployerAt WTW, we believe difference makes us stronger. We want our workforce to reflect the different and varied markets we operate in and to build a culture of inclusivity that makes colleagues feel welcome, valued and empowered to bring their whole selves to work every day. We are an equal opportunity employer committed to fostering an inclusive work environment throughout our organisation. We embrace all types of diversity.At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a "hybrid" style, with a mix of remote, in-person and in-office interactions dependent on the needs of the team, role and clients. Our flexibility is rooted in trust and "hybrid" is not a one-size-fits-all solution.
Location: Hybrid / Head Office & Customer Sites - High Wycombe (HP13 6EQ) Area of Responsibility: National - Focus area M1/ M40 / M4 corridors Job type: Permanent, Part Time with option for additional hours up to 40hrs per week Contracted: 25 hrs p/week Salary: £13.15 per hour (£17,095 - £27,352 per year) Other benefits: Access to companies reward & recognition platform, Salary Sacrifice electric car scheme, digital equipment scheme, Cycle to work scheme. The company: Welcome to the Sasse Group, the home of a family, a business that thrives on the potential of our people and the success of our teamwork. Sasse is a company that prides itself on being at the forefront of technology and recognising the value of people in our organisation. We value our people and believe that our people and customers should be the focus of everything that we do. If that sounds like you, and you want to be part of a fantastic team with uncapped opportunity, we would love to hear from you. What you can expect from us: Modern offices with social spaces that encourage collaboration with colleagues and ensure everyone is welcome. You'll have access to a wide range of benefits via our reward and recognition platform. You'll also have the option, through our salary sacrifice scheme, to enrol in the cycle to work & electric car scheme. Our reward gateway platform offers you access to huge discounts in store and online with your favourite brands. We operate a flexible working program and will do our best to support your social and family wellbeing for rest days and Annual Leave requests. Many of our sites require timed attendance & night working. Therefore, we ask you to be flexible with us in return to ensure we are looking after our staff are keeping healthy and safe. Recognising our people and preparing the business for the future is important for us and offer the opportunity for further education & leadership programs. We are an equal opportunities employer and welcome applicants from all backgrounds & experience. The Role: In your role as an Operations Administrator, you will be the key support function to the operations teams in our soft services and head office departments. You will work closely with the Commercial Director & Senior Operations Managers in the department to ensure effective administration of our teams, and head office. As an Operations Administrator you are responsible for ensuring the professional, punctual, and accurate documentation of the company's information. You will have an eye for detail, time keeping, and the tenacity to work pragmatically & independently to support the department and management team. Reporting directly to the commercial director, this is an ideal opportunity to gain exposure to a wide range of business functions with great potential for future career opportunities with us. You will work collaboratively with your teams to ensure we keep our customer & employee promises and do so to the highest possible standard. You will possess a creative, positive, can-do attitude and provide a pivotal support function to our soft FM department. The role would be ideally suited to someone looking to start a career in facilities management looking to gain a greater, well-rounded knowledge of business functions. The role would also be suitable for an experienced candidate looking to progress their career in administration. Your Responsibilities: Note & Minute taking. Preparation of presentation & gathering of data Preparing reports for the Commercial Director Process & Report on monthly additional works revenue & department material spend Process & Report on monthly HSE topics to the Directors & Senior Operations Managers Preparing documents such as task management to be reviewed by our customers or processed by our digital department Proof reading & reviewing of company written documents to ensure accuracy Completion of our customers supplier questionnaires Administration of our Security & Vetting (DBS) requirements for our employees Ensuring accurate administration of our digital services & reporting any data inaccuracies Support our operations along with our People & Practices department in HR Processing including TUPE, Staff Schedules, Reporting, Holiday Schedules, and procedures in line with the company's employee handbook such as Improvement plans & Hearings in the role of a minute taker. Support operationally with the recruitment process including Job Adverts, Job Descriptions, and the interview / onboarding of new people to our organisation. Support the business development team with basic questionnaires relating to company information such as PQQ's. In Addition, provide a support function for basic written information & proof reading of documentation. Ensure that all administration processes are completed in line with our ISO accreditations for compliance. About you: A strategic thinker, you'll bring a fresh perspective to this role and have the energy and tenacity to drive improvements & make recommendations to the commercial director. You will be able to work at pace, you'll build trusted relationships and a positive team culture for the people whom you work closely with. You must be methodical and implement your own processes that allow you to action, plan, and adapt your work priorities in a fast-paced environment. This should be done in line with the companies' policies and procedures to ensure compliance with ISO and our customer commitments.You'll also be passionate about your professional development, which we will support and encourage. A strong knowledge of IT computer systems is essential including the Office 365 suite. An A - level qualification in English or Mathematics and a demonstrated knowledge of working in a similar role would be advantageous. You may have experience in the following: Operations Support Administrator, Operations Coordinator, Business Support Officer, Administrative Assistant, etc. REF-
May 18, 2024
Full time
Location: Hybrid / Head Office & Customer Sites - High Wycombe (HP13 6EQ) Area of Responsibility: National - Focus area M1/ M40 / M4 corridors Job type: Permanent, Part Time with option for additional hours up to 40hrs per week Contracted: 25 hrs p/week Salary: £13.15 per hour (£17,095 - £27,352 per year) Other benefits: Access to companies reward & recognition platform, Salary Sacrifice electric car scheme, digital equipment scheme, Cycle to work scheme. The company: Welcome to the Sasse Group, the home of a family, a business that thrives on the potential of our people and the success of our teamwork. Sasse is a company that prides itself on being at the forefront of technology and recognising the value of people in our organisation. We value our people and believe that our people and customers should be the focus of everything that we do. If that sounds like you, and you want to be part of a fantastic team with uncapped opportunity, we would love to hear from you. What you can expect from us: Modern offices with social spaces that encourage collaboration with colleagues and ensure everyone is welcome. You'll have access to a wide range of benefits via our reward and recognition platform. You'll also have the option, through our salary sacrifice scheme, to enrol in the cycle to work & electric car scheme. Our reward gateway platform offers you access to huge discounts in store and online with your favourite brands. We operate a flexible working program and will do our best to support your social and family wellbeing for rest days and Annual Leave requests. Many of our sites require timed attendance & night working. Therefore, we ask you to be flexible with us in return to ensure we are looking after our staff are keeping healthy and safe. Recognising our people and preparing the business for the future is important for us and offer the opportunity for further education & leadership programs. We are an equal opportunities employer and welcome applicants from all backgrounds & experience. The Role: In your role as an Operations Administrator, you will be the key support function to the operations teams in our soft services and head office departments. You will work closely with the Commercial Director & Senior Operations Managers in the department to ensure effective administration of our teams, and head office. As an Operations Administrator you are responsible for ensuring the professional, punctual, and accurate documentation of the company's information. You will have an eye for detail, time keeping, and the tenacity to work pragmatically & independently to support the department and management team. Reporting directly to the commercial director, this is an ideal opportunity to gain exposure to a wide range of business functions with great potential for future career opportunities with us. You will work collaboratively with your teams to ensure we keep our customer & employee promises and do so to the highest possible standard. You will possess a creative, positive, can-do attitude and provide a pivotal support function to our soft FM department. The role would be ideally suited to someone looking to start a career in facilities management looking to gain a greater, well-rounded knowledge of business functions. The role would also be suitable for an experienced candidate looking to progress their career in administration. Your Responsibilities: Note & Minute taking. Preparation of presentation & gathering of data Preparing reports for the Commercial Director Process & Report on monthly additional works revenue & department material spend Process & Report on monthly HSE topics to the Directors & Senior Operations Managers Preparing documents such as task management to be reviewed by our customers or processed by our digital department Proof reading & reviewing of company written documents to ensure accuracy Completion of our customers supplier questionnaires Administration of our Security & Vetting (DBS) requirements for our employees Ensuring accurate administration of our digital services & reporting any data inaccuracies Support our operations along with our People & Practices department in HR Processing including TUPE, Staff Schedules, Reporting, Holiday Schedules, and procedures in line with the company's employee handbook such as Improvement plans & Hearings in the role of a minute taker. Support operationally with the recruitment process including Job Adverts, Job Descriptions, and the interview / onboarding of new people to our organisation. Support the business development team with basic questionnaires relating to company information such as PQQ's. In Addition, provide a support function for basic written information & proof reading of documentation. Ensure that all administration processes are completed in line with our ISO accreditations for compliance. About you: A strategic thinker, you'll bring a fresh perspective to this role and have the energy and tenacity to drive improvements & make recommendations to the commercial director. You will be able to work at pace, you'll build trusted relationships and a positive team culture for the people whom you work closely with. You must be methodical and implement your own processes that allow you to action, plan, and adapt your work priorities in a fast-paced environment. This should be done in line with the companies' policies and procedures to ensure compliance with ISO and our customer commitments.You'll also be passionate about your professional development, which we will support and encourage. A strong knowledge of IT computer systems is essential including the Office 365 suite. An A - level qualification in English or Mathematics and a demonstrated knowledge of working in a similar role would be advantageous. You may have experience in the following: Operations Support Administrator, Operations Coordinator, Business Support Officer, Administrative Assistant, etc. REF-
Legal Secretary Dudley (Hybrid working) Up to £27,000 p/a Bell Cornwall Recruitment are searching for an experienced and talented Legal Secretary to join a growing firm in Dudley. The legal secretarial team provide fast, effective and efficient support to all legal groups in the firm. Your role will be pivotal in ensuring their lawyers receive the assistance they need to deliver top-tier legal services. Key Responsibilities: Manage dictation queues and handle tasks across various departments. Collaborate with Office Assistants to delegate administrative duties. Assist with finance requests and billing. Handle e-filing, file maintenance, and document production. Prepare legal document bundles. Foster communication and cooperation with the PA team. Support fee earners with file opening processes. Person Specification: Exceptional communication and organisational skills. Team-oriented with the ability to work both independently and collaboratively. Flexibility, proactivity, and dependability. Calmness under pressure and meeting tight deadlines. A positive, approachable, and enthusiastic attitude. Willingness to embrace change with energy and enthusiasm. If you are an experienced Legal Secretary looking for your next challenge then apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 18, 2024
Full time
Legal Secretary Dudley (Hybrid working) Up to £27,000 p/a Bell Cornwall Recruitment are searching for an experienced and talented Legal Secretary to join a growing firm in Dudley. The legal secretarial team provide fast, effective and efficient support to all legal groups in the firm. Your role will be pivotal in ensuring their lawyers receive the assistance they need to deliver top-tier legal services. Key Responsibilities: Manage dictation queues and handle tasks across various departments. Collaborate with Office Assistants to delegate administrative duties. Assist with finance requests and billing. Handle e-filing, file maintenance, and document production. Prepare legal document bundles. Foster communication and cooperation with the PA team. Support fee earners with file opening processes. Person Specification: Exceptional communication and organisational skills. Team-oriented with the ability to work both independently and collaboratively. Flexibility, proactivity, and dependability. Calmness under pressure and meeting tight deadlines. A positive, approachable, and enthusiastic attitude. Willingness to embrace change with energy and enthusiasm. If you are an experienced Legal Secretary looking for your next challenge then apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Location: Central CheltenhamJob Type: 12 Month FTCSalary: Competitive My client is seeking a proactive and highly organised Legal Support Assistant to join their Commercial Team. This pivotal role involves working closely with the Head of the Commercial Team and an Equity Partner, providing comprehensive business support to Partners and fee earners. Day to Day of the Role:Manage the file opening process for the team, ensuring efficiency and accuracy.Serve as the first point of contact for clients, delivering exceptional service.Act as the primary support for administrative and business needs of fee earners, proactively anticipating the team's requirements.Assist with the preparation of financial transactions as needed.Draft and format various legal documents, letters, and forms with precision.Prepare correspondence and documents through audio typing and word processing.Manage the diaries of allocated fee earners, coordinating schedules and meetings effectively. Required Skills & Qualifications:Experience within a legal or professional services environment.Strong background in legal administration.Proficiency in case management systems.Client-facing experience with excellent customer service skills.Broad knowledge of administrative tasks in legal practices.Proficient IT skills in Microsoft Office, Outlook, Word, Excel, Teams, Zoom, etc.Exceptional attention to detail in all aspects of work.Strong communication and organisational skills. Benefits:Scottish Widows Pension Scheme.Support staff bonus scheme.Electric vehicle scheme.27 days annual leave plus public holidays.Access to Happy People / Perks at Work benefits portal.Cycle to Work scheme.Life Assurance.Contribution towards gym membership.Flu vaccinations.
May 18, 2024
Full time
Location: Central CheltenhamJob Type: 12 Month FTCSalary: Competitive My client is seeking a proactive and highly organised Legal Support Assistant to join their Commercial Team. This pivotal role involves working closely with the Head of the Commercial Team and an Equity Partner, providing comprehensive business support to Partners and fee earners. Day to Day of the Role:Manage the file opening process for the team, ensuring efficiency and accuracy.Serve as the first point of contact for clients, delivering exceptional service.Act as the primary support for administrative and business needs of fee earners, proactively anticipating the team's requirements.Assist with the preparation of financial transactions as needed.Draft and format various legal documents, letters, and forms with precision.Prepare correspondence and documents through audio typing and word processing.Manage the diaries of allocated fee earners, coordinating schedules and meetings effectively. Required Skills & Qualifications:Experience within a legal or professional services environment.Strong background in legal administration.Proficiency in case management systems.Client-facing experience with excellent customer service skills.Broad knowledge of administrative tasks in legal practices.Proficient IT skills in Microsoft Office, Outlook, Word, Excel, Teams, Zoom, etc.Exceptional attention to detail in all aspects of work.Strong communication and organisational skills. Benefits:Scottish Widows Pension Scheme.Support staff bonus scheme.Electric vehicle scheme.27 days annual leave plus public holidays.Access to Happy People / Perks at Work benefits portal.Cycle to Work scheme.Life Assurance.Contribution towards gym membership.Flu vaccinations.
Based out of our Canterbury office, we are seeking an organised and detail-oriented individual to join our team as a PA to the CFO/ Office Assistant. You will be responsible for a variety of tasks crucial to the smooth operation of our financial & administrative functions. Due to the nature of the role, and the requirement to travel between locations, it is essential that you hold a full UK driving license. Key Responsibilities: Bookkeeping including the processing of invoices, the management of financial records, and assistance in the preparation of financial reports as required by the CFO. Payroll preparation , collection of time sheets, calculation of overtime, entry of data onto Xero accounting software. Collated information should be reported to the CFO for processing. Telephone management including the fielding of calls, acting as a gatekeeper to the Senior Management Team, and recording of messages. Mail management duties . Sorting emails sent to the general inboxes, highlighting, and prioritising as appropriate. Diary Management for the CFO. Organisation of meetings, transportation, and bookings on behalf of the CFO. Project management software . Organising the project management software (Asana) ensuring that it is maintained and up to date. You will be required to co-ordinate meetings and diaries within the system. IT liaison . This mainly entails being the first point of contact for basic IT issues and handling their subsequent escalation to our outsourced IT provider. Front of house. In our central Canterbury office, you will be responsible for greeting visitors, directing them to their meetings, and fielding their questions. Assisting the CFO with ad hoc duties as required. Experience: Experience in bookkeeping or accounting. Familiarity with payroll processing. Strong communicative skills, both written and verbal. Ability to manage a varied workload. Proficiency in MS Office Suite and accounting software (Ideally Xero). Ability to handle sensitive information with confidentiality.
May 18, 2024
Full time
Based out of our Canterbury office, we are seeking an organised and detail-oriented individual to join our team as a PA to the CFO/ Office Assistant. You will be responsible for a variety of tasks crucial to the smooth operation of our financial & administrative functions. Due to the nature of the role, and the requirement to travel between locations, it is essential that you hold a full UK driving license. Key Responsibilities: Bookkeeping including the processing of invoices, the management of financial records, and assistance in the preparation of financial reports as required by the CFO. Payroll preparation , collection of time sheets, calculation of overtime, entry of data onto Xero accounting software. Collated information should be reported to the CFO for processing. Telephone management including the fielding of calls, acting as a gatekeeper to the Senior Management Team, and recording of messages. Mail management duties . Sorting emails sent to the general inboxes, highlighting, and prioritising as appropriate. Diary Management for the CFO. Organisation of meetings, transportation, and bookings on behalf of the CFO. Project management software . Organising the project management software (Asana) ensuring that it is maintained and up to date. You will be required to co-ordinate meetings and diaries within the system. IT liaison . This mainly entails being the first point of contact for basic IT issues and handling their subsequent escalation to our outsourced IT provider. Front of house. In our central Canterbury office, you will be responsible for greeting visitors, directing them to their meetings, and fielding their questions. Assisting the CFO with ad hoc duties as required. Experience: Experience in bookkeeping or accounting. Familiarity with payroll processing. Strong communicative skills, both written and verbal. Ability to manage a varied workload. Proficiency in MS Office Suite and accounting software (Ideally Xero). Ability to handle sensitive information with confidentiality.
Position Overview: We are currently seeking a highly capable and motivated Administrative Assistant / Personal Assistant to join a company based local to Stourbridge. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive attitude towards assisting managers and executives in daily tasks. This position offers an exciting opportunity for growth within a dynamic company. Qualifications: A-Level Mathematics or equivalent would be beneficial A-grade in Mathematics, B-grade in English GCSE Completion of a business administrator course (preferred) Responsibilities: Answering phones and handling inquiries professionally and efficiently Responding to emails in a timely manner, prioritizing urgent matters Providing administrative support to managers and executives Coordinating the dispatching of goods as required Matching and entering invoices accurately into the system Preparation and delivery of refreshments, including making tea or coffee Managing and ordering office stationary supplies Key Attributes: Highly organized with meticulous attention to detail Enthusiastic team player with a positive attitude Excellent verbal and written communication skills Ability to multitask and prioritize tasks effectively Proven ability to work collaboratively and independently Strong problem-solving skills and ability to adapt to changing priorities Additional Information: The position reports directly to the Director and Company Secretary Salary: £25,000 per annum This role offers significant opportunities for professional development and growth within the company.
May 18, 2024
Full time
Position Overview: We are currently seeking a highly capable and motivated Administrative Assistant / Personal Assistant to join a company based local to Stourbridge. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive attitude towards assisting managers and executives in daily tasks. This position offers an exciting opportunity for growth within a dynamic company. Qualifications: A-Level Mathematics or equivalent would be beneficial A-grade in Mathematics, B-grade in English GCSE Completion of a business administrator course (preferred) Responsibilities: Answering phones and handling inquiries professionally and efficiently Responding to emails in a timely manner, prioritizing urgent matters Providing administrative support to managers and executives Coordinating the dispatching of goods as required Matching and entering invoices accurately into the system Preparation and delivery of refreshments, including making tea or coffee Managing and ordering office stationary supplies Key Attributes: Highly organized with meticulous attention to detail Enthusiastic team player with a positive attitude Excellent verbal and written communication skills Ability to multitask and prioritize tasks effectively Proven ability to work collaboratively and independently Strong problem-solving skills and ability to adapt to changing priorities Additional Information: The position reports directly to the Director and Company Secretary Salary: £25,000 per annum This role offers significant opportunities for professional development and growth within the company.
The role: Part Time Administrator Hours: Tuesday, Wednesday, Thursday - 20 hours per week - flexible hours. Location: Corby Salary: 25k pr We are currently recruiting for a part time Administrative Assistant to work in the Finance Department. General responsibilities are to provide support to a small and friendly team. The role is located in Corby and is 100% office based. Excellent communication, numeracy and computer skills are essential. Training on job specific applications will be provided. Specific Responsibilities Respond to email enquiries via email Respond and action enquiries from members and other customers via phone Post duties, including receiving incoming and sending out post daily Preparing daily lists and ensuring delivery documentation has been logged. Creating new customer accounts from application forms. Inputting purchase invoices and checking supplier invoices for month end cut off. Filing documentation. Liaising with other departments as required. Assisting with other ad hoc duties, as required The Candidate At least 2 years experience in administration Strong communication skills Computer literate This is initially a 12 month contract but is a potential of leading to permanent employment.
May 18, 2024
Full time
The role: Part Time Administrator Hours: Tuesday, Wednesday, Thursday - 20 hours per week - flexible hours. Location: Corby Salary: 25k pr We are currently recruiting for a part time Administrative Assistant to work in the Finance Department. General responsibilities are to provide support to a small and friendly team. The role is located in Corby and is 100% office based. Excellent communication, numeracy and computer skills are essential. Training on job specific applications will be provided. Specific Responsibilities Respond to email enquiries via email Respond and action enquiries from members and other customers via phone Post duties, including receiving incoming and sending out post daily Preparing daily lists and ensuring delivery documentation has been logged. Creating new customer accounts from application forms. Inputting purchase invoices and checking supplier invoices for month end cut off. Filing documentation. Liaising with other departments as required. Assisting with other ad hoc duties, as required The Candidate At least 2 years experience in administration Strong communication skills Computer literate This is initially a 12 month contract but is a potential of leading to permanent employment.
Strategic Business Coordinator - London (Hybrid) Our client, a family investment company, ventures into diverse sectors including real estate finance, property development, commercial real estate, securities investment, renewable energy, agriculture, media, and technology. We are seeking a Strategic Business Coordinator to support the Co-Founder across his extensive business and personal ventures, fostering growth and efficiency. About the Role: The Strategic Business Coordinator plays a pivotal role in supporting the operational and strategic initiatives across the Director's portfolio. We seek an individual who excels in a fast-paced environment, possesses keen attention to detail, and demonstrates proactive problem-solving skills. This role involves facilitating communication, managing projects, and coordinating day-to-day operations, contributing significantly to the success of the firm's diverse business interests. Responsibilities: Efficiently manage communication flows to ensure timely updates and coordinated responses for the Director. Organise and optimise the Directors schedule, including meetings, travel arrangements, and important events, to maximise strategic use of time. Assist in project management and coordination, ensuring alignment with overarching business goals and timely execution. Prepare and organise essential documents, presentations, and briefing materials for meetings and strategic discussions. Act as a liaison between the Director and key internal and external stakeholders, fostering robust and professional relationships. Facilitate the smooth operation of administrative and operational tasks, including financial oversight and document management. Support personal and family office tasks as needed, ensuring seamless integration of the Directors professional and personal life. Requirements: Entrepreneurial mindset, trustworthy, hardworking, self-starter, eager to learn about building a business, and willing to identify new business opportunities and potentially become a co-founder. Proven experience in business support, project coordination, or similar roles within a dynamic business environment. Exceptional organisational and prioritisation skills, with the ability to manage multiple tasks simultaneously. Strong communication and interpersonal skills, capable of effectively engaging with various stakeholders. Strategic thinking and problem-solving abilities, with a proactive approach to overcoming challenges. High level of discretion and professional integrity, adept at handling confidential information. Proficiency in Microsoft Office Suite and adaptability to new software and technologies. A background or strong interest in business, finance, real estate, or related fields. Basic coding skills (python, html, and javascript) and familiarity with Flask app development are advantageous but not essential. What's on Offer? A competitive salary of £40,000 per annum with a generous discretionary bonus. Opportunity to work closely with a highly successful entrepreneur. Vibrant, fast-paced work environment contributing directly to the success and growth of multiple businesses. Professional development opportunities and potential for career advancement within the group.
May 18, 2024
Full time
Strategic Business Coordinator - London (Hybrid) Our client, a family investment company, ventures into diverse sectors including real estate finance, property development, commercial real estate, securities investment, renewable energy, agriculture, media, and technology. We are seeking a Strategic Business Coordinator to support the Co-Founder across his extensive business and personal ventures, fostering growth and efficiency. About the Role: The Strategic Business Coordinator plays a pivotal role in supporting the operational and strategic initiatives across the Director's portfolio. We seek an individual who excels in a fast-paced environment, possesses keen attention to detail, and demonstrates proactive problem-solving skills. This role involves facilitating communication, managing projects, and coordinating day-to-day operations, contributing significantly to the success of the firm's diverse business interests. Responsibilities: Efficiently manage communication flows to ensure timely updates and coordinated responses for the Director. Organise and optimise the Directors schedule, including meetings, travel arrangements, and important events, to maximise strategic use of time. Assist in project management and coordination, ensuring alignment with overarching business goals and timely execution. Prepare and organise essential documents, presentations, and briefing materials for meetings and strategic discussions. Act as a liaison between the Director and key internal and external stakeholders, fostering robust and professional relationships. Facilitate the smooth operation of administrative and operational tasks, including financial oversight and document management. Support personal and family office tasks as needed, ensuring seamless integration of the Directors professional and personal life. Requirements: Entrepreneurial mindset, trustworthy, hardworking, self-starter, eager to learn about building a business, and willing to identify new business opportunities and potentially become a co-founder. Proven experience in business support, project coordination, or similar roles within a dynamic business environment. Exceptional organisational and prioritisation skills, with the ability to manage multiple tasks simultaneously. Strong communication and interpersonal skills, capable of effectively engaging with various stakeholders. Strategic thinking and problem-solving abilities, with a proactive approach to overcoming challenges. High level of discretion and professional integrity, adept at handling confidential information. Proficiency in Microsoft Office Suite and adaptability to new software and technologies. A background or strong interest in business, finance, real estate, or related fields. Basic coding skills (python, html, and javascript) and familiarity with Flask app development are advantageous but not essential. What's on Offer? A competitive salary of £40,000 per annum with a generous discretionary bonus. Opportunity to work closely with a highly successful entrepreneur. Vibrant, fast-paced work environment contributing directly to the success and growth of multiple businesses. Professional development opportunities and potential for career advancement within the group.
School Receptionist LOCATION: Newham SALARY: £14 per hour PAYE HOURS: 37 hours per week, 39 weeks per year (term time + inset days) CONTRACT: Temporary ongoing with permanent opportunity PURPOSE OF THE JOB: To provide professional reception support to the school. The post requires flexibility and the ability to work well as part of a team. Liaison with: The post-holder is expected to liaise with parents and carers, members of the community, all members of staff within the Academy and other Trust members of staff who may be on site. Love Success is currently working with an excellent secondary academy based in East London in an area with excellent transport links to hire a School Receptionist. You must have an enhanced DBS to apply for this role. KEY RESPONSIBILITIES AND ACCOUNTABILITIES This list is not exhaustive, but includes: To be the first point of contact for both telephone and face to face enquiries and take messages where appropriate To be responsible for the sorting and distributing of incoming post Ensure the general tidiness of the school reception area Manage the outgoing correspondence to parents and carers where appropriate; parentpay, letters, social media, newsletter Professional and approachable front of house for parents and visitors To monitor, distribute and reply to emails to the school's admin mailbox For more information, Please call Leonie Thomas at Love Success. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
May 18, 2024
Full time
School Receptionist LOCATION: Newham SALARY: £14 per hour PAYE HOURS: 37 hours per week, 39 weeks per year (term time + inset days) CONTRACT: Temporary ongoing with permanent opportunity PURPOSE OF THE JOB: To provide professional reception support to the school. The post requires flexibility and the ability to work well as part of a team. Liaison with: The post-holder is expected to liaise with parents and carers, members of the community, all members of staff within the Academy and other Trust members of staff who may be on site. Love Success is currently working with an excellent secondary academy based in East London in an area with excellent transport links to hire a School Receptionist. You must have an enhanced DBS to apply for this role. KEY RESPONSIBILITIES AND ACCOUNTABILITIES This list is not exhaustive, but includes: To be the first point of contact for both telephone and face to face enquiries and take messages where appropriate To be responsible for the sorting and distributing of incoming post Ensure the general tidiness of the school reception area Manage the outgoing correspondence to parents and carers where appropriate; parentpay, letters, social media, newsletter Professional and approachable front of house for parents and visitors To monitor, distribute and reply to emails to the school's admin mailbox For more information, Please call Leonie Thomas at Love Success. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
EXECUTIVE ASSISTANT A leading leadership consultancy company is looking for an Executive Assistant to join the team on a 9-month temporary basis! EXECUTIVE ASSISTANT ROLE: Acting as the primary point of contact for internal and external stakeholders, including executives, clients, and Partners Managing complex calendars, including scheduling meetings, appointments, and travel arrangements, considering different time zones Preparing and editing correspondence, reports, presentations, and other documents Coordinating and organising meetings and special events, accommodating participants from various time zones, both internally and with clients Assisting with project management tasks, including tracking deadlines, budgets, and deliverables across different regions Handling confidential information with discretion and professionalism, respecting privacy regulations across jurisdictions Performing general office duties, such as answering phones, responding to emails, and being responsive to time-sensitive matters from overseas Partners Collaborating with other team members to ensure seamless workflow and support across departments, adapting to the needs of international Partners Providing assistance to various teams as needed, including administrative support, data entry, and coordination of team activities, fostering cross-functional collaboration Taking the lead in organising internal events, such as team-building activities, training sessions, and company-wide celebrations Coordinating and managing client events, including workshops, and networking opportunities, ensuring a seamless experience for all participants EXECUTIVE ASSISTANT ESSENTIALS: Minimum 12 months EA/PA experience Experience working with C-Suite Excellent communication skills and attention to detail If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
May 18, 2024
Full time
EXECUTIVE ASSISTANT A leading leadership consultancy company is looking for an Executive Assistant to join the team on a 9-month temporary basis! EXECUTIVE ASSISTANT ROLE: Acting as the primary point of contact for internal and external stakeholders, including executives, clients, and Partners Managing complex calendars, including scheduling meetings, appointments, and travel arrangements, considering different time zones Preparing and editing correspondence, reports, presentations, and other documents Coordinating and organising meetings and special events, accommodating participants from various time zones, both internally and with clients Assisting with project management tasks, including tracking deadlines, budgets, and deliverables across different regions Handling confidential information with discretion and professionalism, respecting privacy regulations across jurisdictions Performing general office duties, such as answering phones, responding to emails, and being responsive to time-sensitive matters from overseas Partners Collaborating with other team members to ensure seamless workflow and support across departments, adapting to the needs of international Partners Providing assistance to various teams as needed, including administrative support, data entry, and coordination of team activities, fostering cross-functional collaboration Taking the lead in organising internal events, such as team-building activities, training sessions, and company-wide celebrations Coordinating and managing client events, including workshops, and networking opportunities, ensuring a seamless experience for all participants EXECUTIVE ASSISTANT ESSENTIALS: Minimum 12 months EA/PA experience Experience working with C-Suite Excellent communication skills and attention to detail If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information . At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Receptionist / Operations Administrator Watford £ 25-27k Monday - Friday (8.45am - 5.30pm) Are you ready to join a dynamic and rapidly growing wellbeing company in Watford, known for its innovation and commitment to customer satisfaction? Here's your chance to become a vital part of their success story as a Receptionist, Front of House individual/ Operations Administrator, contributing to the seamless operation of their busy office environment. Your role will encompass a diverse range of responsibilities, including efficient management of office tasks, delivering exceptional customer service, and ensuring the smooth functioning of day-to-day operations. You will the Ambassador of this fabulous brand- being the first point of contact for individuals either on the phone or face to face. Your standards will be high and you will be someone who takes great pride in all that you do! This position will be approx. 60% Reception and 40% operational admin support. Key Responsibilities: Order Management: Handling orders, including website orders, and ensuring timely picking, packing, and dispatch. Responding promptly to customer inquiries and resolving queries to maintain high customer satisfaction levels. Social Media Support: Assisting the Head of PR and Social and the Consultant in creating engaging social media content to enhance brand visibility and engagement. Stock Control: Managing stock levels for web orders, handling stock replenishment, and maintaining accurate stock records. Sales Support: Taking sales orders over the phone, providing product information, and processing orders efficiently to maximise sales opportunities. Data Management: Updating product databases, maintaining accurate customer records, and providing necessary support to the Operations team in data-related tasks. Office Administration: Performing general office management tasks, including answering calls, managing calendars, coordinating with couriers, and ensuring the office premises are well-maintained and organised. Customer Support: Offering comprehensive assistance to customers, including providing detailed product information, handling sample requests, and addressing customer queries effectively. Facilities Management: Overseeing office presentation and cleanliness, managing office supplies, and liaising with service providers to ensure smooth office operations. Visitor Management: Welcoming visitors to the office, catering to their needs, and ensuring a positive and professional visitor experience. Qualifications and Prior Experience: Receptionist/Administrative Experience: Demonstrated experience in a receptionist or office support role, preferably in a fast-paced environment such as sales or logistics Proficiency in Microsoft Office: Strong numeracy skills and proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Industry Experience: Previous experience in the gift and/or beauty industry would be advantageous but not essential. Attention to Detail: Impeccable attention to detail and accuracy in handling administrative tasks. Positive Attitude: A quick learner with a positive, 'can-do' attitude and excellent communication skills. Organisational Skills: Highly organised with exceptional multitasking abilities and the ability to thrive in a busy working environment. What's in it for you? This is an excellent opportunity to join an innovative company and contribute to their continued success. You'll receive comprehensive benefits, including generous holiday allowance, discounted parking, employee assistance program, and eligibility for an annual bonus. Additional training investment will be provided to enhance your skills and certifications. Don't miss out on the chance to work closely with diverse departments and be part of a collaborative team culture. If you're adaptable, proactive, and ready to take on a rewarding challenge, apply now! What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice. Suitable keywords for this role may include; Receptionist, Reception, Front of Desk, Administrator, Office Coordinator, Administrative Assistant, Customer Service Representative, Office Administrator, Office Assistant, Front Office Executive, Reception Administrator, Office Support Specialist
May 18, 2024
Full time
Receptionist / Operations Administrator Watford £ 25-27k Monday - Friday (8.45am - 5.30pm) Are you ready to join a dynamic and rapidly growing wellbeing company in Watford, known for its innovation and commitment to customer satisfaction? Here's your chance to become a vital part of their success story as a Receptionist, Front of House individual/ Operations Administrator, contributing to the seamless operation of their busy office environment. Your role will encompass a diverse range of responsibilities, including efficient management of office tasks, delivering exceptional customer service, and ensuring the smooth functioning of day-to-day operations. You will the Ambassador of this fabulous brand- being the first point of contact for individuals either on the phone or face to face. Your standards will be high and you will be someone who takes great pride in all that you do! This position will be approx. 60% Reception and 40% operational admin support. Key Responsibilities: Order Management: Handling orders, including website orders, and ensuring timely picking, packing, and dispatch. Responding promptly to customer inquiries and resolving queries to maintain high customer satisfaction levels. Social Media Support: Assisting the Head of PR and Social and the Consultant in creating engaging social media content to enhance brand visibility and engagement. Stock Control: Managing stock levels for web orders, handling stock replenishment, and maintaining accurate stock records. Sales Support: Taking sales orders over the phone, providing product information, and processing orders efficiently to maximise sales opportunities. Data Management: Updating product databases, maintaining accurate customer records, and providing necessary support to the Operations team in data-related tasks. Office Administration: Performing general office management tasks, including answering calls, managing calendars, coordinating with couriers, and ensuring the office premises are well-maintained and organised. Customer Support: Offering comprehensive assistance to customers, including providing detailed product information, handling sample requests, and addressing customer queries effectively. Facilities Management: Overseeing office presentation and cleanliness, managing office supplies, and liaising with service providers to ensure smooth office operations. Visitor Management: Welcoming visitors to the office, catering to their needs, and ensuring a positive and professional visitor experience. Qualifications and Prior Experience: Receptionist/Administrative Experience: Demonstrated experience in a receptionist or office support role, preferably in a fast-paced environment such as sales or logistics Proficiency in Microsoft Office: Strong numeracy skills and proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Industry Experience: Previous experience in the gift and/or beauty industry would be advantageous but not essential. Attention to Detail: Impeccable attention to detail and accuracy in handling administrative tasks. Positive Attitude: A quick learner with a positive, 'can-do' attitude and excellent communication skills. Organisational Skills: Highly organised with exceptional multitasking abilities and the ability to thrive in a busy working environment. What's in it for you? This is an excellent opportunity to join an innovative company and contribute to their continued success. You'll receive comprehensive benefits, including generous holiday allowance, discounted parking, employee assistance program, and eligibility for an annual bonus. Additional training investment will be provided to enhance your skills and certifications. Don't miss out on the chance to work closely with diverse departments and be part of a collaborative team culture. If you're adaptable, proactive, and ready to take on a rewarding challenge, apply now! What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice. Suitable keywords for this role may include; Receptionist, Reception, Front of Desk, Administrator, Office Coordinator, Administrative Assistant, Customer Service Representative, Office Administrator, Office Assistant, Front Office Executive, Reception Administrator, Office Support Specialist
The role of PA is to provide support/cover within the Administration team. A resourceful and flexible approach is required. The person is to be able to work on their own initiative, be self-motivated and proactive. The position requires a high degree of flexibility, responsibility, discretion and confidentiality, particularly when providing PA support/cover within the team. The PA is responsible for carrying out the following duties Responsibilities Provide flexible cover and support within the Administration team. This can be covering booked annual leave or short notice sickness cover. Be available as a point of contact for queries within and regarding the Administration team Assist the Head of Administration with various ad hoc projects Undertake general office administration duties as required Contribute, or otherwise assist, as required When providing cover/support to the Administration team: Manage diaries using initiative to make considered judgements when juggling multiple demands/changing priorities Act as the internal and external first point of contact for studio heads/deputy studio heads/partners, gatekeeping as required Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of the studios heads/deputy studio heads/partners, diverting correspondence to other staff where appropriate and replying on behalf of or researching, preparing information and drafting replies on behalf of the studio heads/deputy studio heads Anticipate and initiate follow up correspondence after meetings and events Anticipate and initiate weekly reports on behalf of Studio Head for discussion at meetings Co-ordinate and attend weekly Partners meetings agenda preparation follow up notes assist with follow up as required Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material Co-ordinate and meet regularly with Administration Assistants to ensure appropriate secretarial administrative support for Partners, project teams and projects on behalf of the Studio Provide administrative support including management of expenses and filing, typing and editing documents Co-ordinate complex travel arrangements for UK and international travel including passport and visa assistance as required Undertake research as requested/directed by the studio heads/deputy heads/partners Suggest and implement new initiatives to support the development of the role as required Maintain open and effective working relationships with senior management and colleagues Regular liaison with other departments to ensure housekeeping policy and general office standards are maintained Flexibility and cover as required Ensure that all tasks/duties are carried out Undertake other ad hoc duties as required Able to demonstrate proficiency in the responsibilities of the role Legally able to work in the country in which the position is based Demonstrated experience of complex diary and travel management Demonstrated experience of working on confidential matters, using tact and discretion Demonstrated proficiency in using Microsoft Outlook, Word and Excel Fluent English, spoken and written is essential Smart and professional dress and personal presentation at all times, acting as an ambassador. Professional, confident, courteous and helpful manner Punctual and reliable Ability to manage and prioritise tasks and time efficiently Excellent written and verbal communication skills - articulate and diplomatic manner Excellent organisational skills Resilient to cope with conflicting demands, able to prioritise duties and work under pressure while remaining calm and professional at all times Able to demonstrate initiative and a proactive approach Flexible attitude Ability to work independently and as part of an effective team Ensure that discretion is exercised when dealing with sensitive information and enquiries, and to ensure that appropriate confidentiality is maintained at all times Excellent interpersonal skills and ability to work well with all levels of management and staff both internally and externally Thorough knowledge of, and compliance, with secretarial administrative procedures and standards Methodical, accurate and consistent attention to detail Self-motivation and ability to take responsibility Commitment to maintaining and promoting high standards of the role Empathy with a creative environment
May 18, 2024
Full time
The role of PA is to provide support/cover within the Administration team. A resourceful and flexible approach is required. The person is to be able to work on their own initiative, be self-motivated and proactive. The position requires a high degree of flexibility, responsibility, discretion and confidentiality, particularly when providing PA support/cover within the team. The PA is responsible for carrying out the following duties Responsibilities Provide flexible cover and support within the Administration team. This can be covering booked annual leave or short notice sickness cover. Be available as a point of contact for queries within and regarding the Administration team Assist the Head of Administration with various ad hoc projects Undertake general office administration duties as required Contribute, or otherwise assist, as required When providing cover/support to the Administration team: Manage diaries using initiative to make considered judgements when juggling multiple demands/changing priorities Act as the internal and external first point of contact for studio heads/deputy studio heads/partners, gatekeeping as required Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of the studios heads/deputy studio heads/partners, diverting correspondence to other staff where appropriate and replying on behalf of or researching, preparing information and drafting replies on behalf of the studio heads/deputy studio heads Anticipate and initiate follow up correspondence after meetings and events Anticipate and initiate weekly reports on behalf of Studio Head for discussion at meetings Co-ordinate and attend weekly Partners meetings agenda preparation follow up notes assist with follow up as required Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material Co-ordinate and meet regularly with Administration Assistants to ensure appropriate secretarial administrative support for Partners, project teams and projects on behalf of the Studio Provide administrative support including management of expenses and filing, typing and editing documents Co-ordinate complex travel arrangements for UK and international travel including passport and visa assistance as required Undertake research as requested/directed by the studio heads/deputy heads/partners Suggest and implement new initiatives to support the development of the role as required Maintain open and effective working relationships with senior management and colleagues Regular liaison with other departments to ensure housekeeping policy and general office standards are maintained Flexibility and cover as required Ensure that all tasks/duties are carried out Undertake other ad hoc duties as required Able to demonstrate proficiency in the responsibilities of the role Legally able to work in the country in which the position is based Demonstrated experience of complex diary and travel management Demonstrated experience of working on confidential matters, using tact and discretion Demonstrated proficiency in using Microsoft Outlook, Word and Excel Fluent English, spoken and written is essential Smart and professional dress and personal presentation at all times, acting as an ambassador. Professional, confident, courteous and helpful manner Punctual and reliable Ability to manage and prioritise tasks and time efficiently Excellent written and verbal communication skills - articulate and diplomatic manner Excellent organisational skills Resilient to cope with conflicting demands, able to prioritise duties and work under pressure while remaining calm and professional at all times Able to demonstrate initiative and a proactive approach Flexible attitude Ability to work independently and as part of an effective team Ensure that discretion is exercised when dealing with sensitive information and enquiries, and to ensure that appropriate confidentiality is maintained at all times Excellent interpersonal skills and ability to work well with all levels of management and staff both internally and externally Thorough knowledge of, and compliance, with secretarial administrative procedures and standards Methodical, accurate and consistent attention to detail Self-motivation and ability to take responsibility Commitment to maintaining and promoting high standards of the role Empathy with a creative environment
Page Personnel Secretarial & Business Support
Wakefield, Yorkshire
Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Client Details Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Description Handling incoming calls and other communications. Managing filing systems, updating paperwork and maintaining documents. Assisting colleagues with administrative tasks. Performing general office clerk duties and errands. Supporting team leaders with project tasks as required. Maintaining supply inventory and office equipment as needed. Creating, maintaining, and entering information into databases. Meeting and greeting clients and visitors to the office. Profile Minimum of 5 years recent experience working as an Assistant within a law firm. ü Minimum of 3 years of experience preferably supporting top-level executives, partners or chairpersons in a law firm or small boutique / niche business. ü Strong background in commercial and business operations, with a solid understanding of international business dynamics. ü Exceptional organisational and multitasking skills, with a keen attention to detail. ü Excellent communication and interpersonal skills, with the ability to interact confidently with executives, clients, and team members. ü Proficiency in office software and collaboration tools (Microsoft Office, Google Work space, etc.). ü Discretion and ability to handle confidential information. ü Proactive and resourceful mindset, with the ability to work independently and prioritise tasks effectively. ü Flexibility to adapt to changing priorities and a fast-paced work environment Job Offer Weekly Pay Ongoing Temporary Contract
May 18, 2024
Full time
Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Client Details Our client is a notable player in the retail industry, boasting a workforce of over 100 employees. With a reputation for producing high-quality bespoke vehicles, they've established a strong presence in Leeds. Description Handling incoming calls and other communications. Managing filing systems, updating paperwork and maintaining documents. Assisting colleagues with administrative tasks. Performing general office clerk duties and errands. Supporting team leaders with project tasks as required. Maintaining supply inventory and office equipment as needed. Creating, maintaining, and entering information into databases. Meeting and greeting clients and visitors to the office. Profile Minimum of 5 years recent experience working as an Assistant within a law firm. ü Minimum of 3 years of experience preferably supporting top-level executives, partners or chairpersons in a law firm or small boutique / niche business. ü Strong background in commercial and business operations, with a solid understanding of international business dynamics. ü Exceptional organisational and multitasking skills, with a keen attention to detail. ü Excellent communication and interpersonal skills, with the ability to interact confidently with executives, clients, and team members. ü Proficiency in office software and collaboration tools (Microsoft Office, Google Work space, etc.). ü Discretion and ability to handle confidential information. ü Proactive and resourceful mindset, with the ability to work independently and prioritise tasks effectively. ü Flexibility to adapt to changing priorities and a fast-paced work environment Job Offer Weekly Pay Ongoing Temporary Contract