Team Assistant £35,000-45,000 pro rota 12-month FTC Part time, 3 days office based Westend, London Is this the role for you: Are you ready to step into a pivotal role as a Team Assistant supporting a small yet rapidly growing board-level Executive Search firm in the heart of the Westend? We are seeking a confident, professional, and ambitious individual who understands that outstanding service is key to delivering the best results. In this role, you'll be fundamental to the business, working closely with a team of Executive Assistants to ensure the highest quality outcomes. This position offers a genuine opportunity for progression and the chance to contribute to a successful and dynamic team. What you will do: As our new Team Assistant, you will provide vital administrative support to a small team of four Executive Assistants and a broader group of Partners, Consultants, and Researchers. Your responsibilities will include meeting and greeting clients and candidates, preparing meeting rooms, and sharing general administrative tasks. You will coordinate meetings, lunches, video conferences, travel, and other arrangements with clients and candidates. Additionally, you will prepare various documents such as candidate reports, references, client updates, long lists, shortlists, proposals, engagement letters, and invoices. Answering and transferring phone calls, preparing monthly expense reports for Partners and Consultants, and planning regular events are also part of your role. General office duties such as ordering stationery, managing office supplies, handling post, liaising with service providers, and utilising the firm's database to manage assignments, update records, and find information will ensure smooth operations within the team. What you will need: Our client seeks a professional with previous administrative experience in a fast-paced environment. As the first point of contact for clients and candidates, you will possess a naturally confident communication style and a smart, professional appearance. You should be capable of quickly learning new tasks, supporting multiple people simultaneously, and managing your own workload. Comfort with changing priorities and last-minute adjustments is essential. You will work as part of a small, close-knit team, contributing broadly to the firm's development. Excellent written and oral communication skills, flexibility, a solution-focused mindset, and a good sense of humour are crucial. This role offers a rewarding opportunity for growth and development, with full training on all systems and policies provided. If you're eager for a challenging yet rewarding opportunity to showcase your organisational skills and attention to detail, we would like to hear from you. Apply now for consideration.
May 17, 2024
Team Assistant £35,000-45,000 pro rota 12-month FTC Part time, 3 days office based Westend, London Is this the role for you: Are you ready to step into a pivotal role as a Team Assistant supporting a small yet rapidly growing board-level Executive Search firm in the heart of the Westend? We are seeking a confident, professional, and ambitious individual who understands that outstanding service is key to delivering the best results. In this role, you'll be fundamental to the business, working closely with a team of Executive Assistants to ensure the highest quality outcomes. This position offers a genuine opportunity for progression and the chance to contribute to a successful and dynamic team. What you will do: As our new Team Assistant, you will provide vital administrative support to a small team of four Executive Assistants and a broader group of Partners, Consultants, and Researchers. Your responsibilities will include meeting and greeting clients and candidates, preparing meeting rooms, and sharing general administrative tasks. You will coordinate meetings, lunches, video conferences, travel, and other arrangements with clients and candidates. Additionally, you will prepare various documents such as candidate reports, references, client updates, long lists, shortlists, proposals, engagement letters, and invoices. Answering and transferring phone calls, preparing monthly expense reports for Partners and Consultants, and planning regular events are also part of your role. General office duties such as ordering stationery, managing office supplies, handling post, liaising with service providers, and utilising the firm's database to manage assignments, update records, and find information will ensure smooth operations within the team. What you will need: Our client seeks a professional with previous administrative experience in a fast-paced environment. As the first point of contact for clients and candidates, you will possess a naturally confident communication style and a smart, professional appearance. You should be capable of quickly learning new tasks, supporting multiple people simultaneously, and managing your own workload. Comfort with changing priorities and last-minute adjustments is essential. You will work as part of a small, close-knit team, contributing broadly to the firm's development. Excellent written and oral communication skills, flexibility, a solution-focused mindset, and a good sense of humour are crucial. This role offers a rewarding opportunity for growth and development, with full training on all systems and policies provided. If you're eager for a challenging yet rewarding opportunity to showcase your organisational skills and attention to detail, we would like to hear from you. Apply now for consideration.
Katie Bard (Angela Mortimer Plc)
Solihull, West Midlands
Full-time, 12 Month FTC Based in Solihull. A large, nation-wide organisation is looking for a highly capable and professional individual to join their team as Personal Assistant to the Chief Executive Officer. This role will require a candidate with a proven history of excellent service while in a similar or same role, this is due to the range of responsibilities involved with this position. The primary duties and responsibilities of this role shall include: Providing pro-active and reliable administrative and project assistance. Managing the diary of relevant staff members. Co-ordinate relevant projects. Organise, manage and monitor both internal and external meetings. Monitor inboxes, forwarding on information and drafting emails ready for correspondence. Monitor and record absences and report these to the Executive team. Collate reports on behalf of the senior executive team. Other general PA duties. The successful candidate will poses the following skills and attributes: Excellent communication and interpersonal skills. Excellent IT skills and knowledge, including the use of Microsoft Office products. Strong administrative skills and capabilities. Solid previous experience in a similar or same role. Previous project management experience. A pro-active approach to work, with the ability to work as part of a team and independently. Katie Bard is acting as an employment agency for this job listing. If this sounds like you, please apply online today! If you have any queries about the role contact Richardon . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
May 13, 2024
Full time
Full-time, 12 Month FTC Based in Solihull. A large, nation-wide organisation is looking for a highly capable and professional individual to join their team as Personal Assistant to the Chief Executive Officer. This role will require a candidate with a proven history of excellent service while in a similar or same role, this is due to the range of responsibilities involved with this position. The primary duties and responsibilities of this role shall include: Providing pro-active and reliable administrative and project assistance. Managing the diary of relevant staff members. Co-ordinate relevant projects. Organise, manage and monitor both internal and external meetings. Monitor inboxes, forwarding on information and drafting emails ready for correspondence. Monitor and record absences and report these to the Executive team. Collate reports on behalf of the senior executive team. Other general PA duties. The successful candidate will poses the following skills and attributes: Excellent communication and interpersonal skills. Excellent IT skills and knowledge, including the use of Microsoft Office products. Strong administrative skills and capabilities. Solid previous experience in a similar or same role. Previous project management experience. A pro-active approach to work, with the ability to work as part of a team and independently. Katie Bard is acting as an employment agency for this job listing. If this sounds like you, please apply online today! If you have any queries about the role contact Richardon . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Are you an Administrator or a Team Assistant with 12-18 months experience looking to get your foot in the door of a global law firm? We are working on three exciting new positions for an international law firm with stunning, modern offices based in the city. The firm view these roles as future talent pools for their EA population and have multiple examples of candidates who joined the firm as an Administrator on an 12 month FTC basis and progressed into permanent Executive Assistant roles within the firm. • Draft simple emails and create standard form letters, using house styles and templates • Amend and engross correspondence, engagement letters, documents, agendas, reports, presentations, diagrams and spreadsheets • Assist EAs with document production • Organise couriers • Collect and distribute internal and external mail • Process expenses • Enter fee-earner time • Index and bundle files/documents for archiving • General administrative support, e.g. bundling, indexing, photocopying, printing and scanning
May 13, 2024
Full time
Are you an Administrator or a Team Assistant with 12-18 months experience looking to get your foot in the door of a global law firm? We are working on three exciting new positions for an international law firm with stunning, modern offices based in the city. The firm view these roles as future talent pools for their EA population and have multiple examples of candidates who joined the firm as an Administrator on an 12 month FTC basis and progressed into permanent Executive Assistant roles within the firm. • Draft simple emails and create standard form letters, using house styles and templates • Amend and engross correspondence, engagement letters, documents, agendas, reports, presentations, diagrams and spreadsheets • Assist EAs with document production • Organise couriers • Collect and distribute internal and external mail • Process expenses • Enter fee-earner time • Index and bundle files/documents for archiving • General administrative support, e.g. bundling, indexing, photocopying, printing and scanning
Katie Bard (Angela Mortimer Plc)
Solihull, West Midlands
We are looking for an experienced and professional EA for a fantastic opportunitywhich is mainly remote with travel to Solihull/Leamington Spa officeto support a fast paced and busy CEO Supporting the CEO of a unique al business, you will be required to continuously work to the highest of standards whilst being comfortable functioning outside of structure. This is a full 360 EA opportunity in which you will be responsible not just for the business function, but also for the CEOs personal support. You will be required to carry out the following: Expert levels of diary management, scheduling, travel and accommodation booking, and making appropriate arrangements for all meetings Taking minutes at meetingsas well as producing and collating board packs Efficient and effective liaise with both internal and external parties on behalf of the CEO whilst acting in a confidential and respectful way Responsibility of recruitment into the Executive team followed by line management of EAs within the business Management of the office space including all maintenance issues as well as meet and greet of all visitors and clients to the office Control of the company credit card including monitoring all transactions and reconciling statements Your responsibilities will not be limited to the above list. This is a full-time role which is initially a 12 months FTC and candidates must be prepared to commit to the duration of the contract. Experience at supporting at C-Suite is essential and candidates without this won't be considered. You must possess experience in all of the above listed responsibilities as well as possess competencies in minute taking audio typing and stake holder relationship management. You must also possess an excellent grasp of all IT packages as well as literacy and numeracy skills. If you think this is the role for you, please apply online or call Bard on to find out more information! Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.
May 11, 2024
Full time
We are looking for an experienced and professional EA for a fantastic opportunitywhich is mainly remote with travel to Solihull/Leamington Spa officeto support a fast paced and busy CEO Supporting the CEO of a unique al business, you will be required to continuously work to the highest of standards whilst being comfortable functioning outside of structure. This is a full 360 EA opportunity in which you will be responsible not just for the business function, but also for the CEOs personal support. You will be required to carry out the following: Expert levels of diary management, scheduling, travel and accommodation booking, and making appropriate arrangements for all meetings Taking minutes at meetingsas well as producing and collating board packs Efficient and effective liaise with both internal and external parties on behalf of the CEO whilst acting in a confidential and respectful way Responsibility of recruitment into the Executive team followed by line management of EAs within the business Management of the office space including all maintenance issues as well as meet and greet of all visitors and clients to the office Control of the company credit card including monitoring all transactions and reconciling statements Your responsibilities will not be limited to the above list. This is a full-time role which is initially a 12 months FTC and candidates must be prepared to commit to the duration of the contract. Experience at supporting at C-Suite is essential and candidates without this won't be considered. You must possess experience in all of the above listed responsibilities as well as possess competencies in minute taking audio typing and stake holder relationship management. You must also possess an excellent grasp of all IT packages as well as literacy and numeracy skills. If you think this is the role for you, please apply online or call Bard on to find out more information! Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.
My client is a dynamic, collaborative, and commercial law firm with a global presence based in central London in lovely offices and surroundings are currently recruiting for Executive Assistant to cover a 12-month FTC in their Real Estate Team. Work with and provide high level support to 2 Partners, 3 Consultants, 2 Senior Associates and 2 Associates. The role requires someone to manage the day-to-day activities of the team and always assist them, anticipating their every need, second guessing their thoughts, and staying one step ahead. The role requires someone who is proactive and who uses their initiative, whilst correctly judging when to consult with the team or other relevant colleagues. Highly experienced in search systems, such as TM Group/Searchflow. Knowledge of Land Registry, drafting applications, submitting applications, requisitions, requesting basic documentation. HMRC SDLT - knowing the processes and confident to use the system to submit applications. Understanding the importance of deeds management and deeds scheduling. Preparing materials for meetings e.g agendas, collating and circulating papers as appropriate. Proof reading documents prior to distribution. Carrying out research to obtain a wide variety of information or documents as requested using online or other research tools. Compiling reports using MS Word and Excel.
Sep 18, 2022
Full time
My client is a dynamic, collaborative, and commercial law firm with a global presence based in central London in lovely offices and surroundings are currently recruiting for Executive Assistant to cover a 12-month FTC in their Real Estate Team. Work with and provide high level support to 2 Partners, 3 Consultants, 2 Senior Associates and 2 Associates. The role requires someone to manage the day-to-day activities of the team and always assist them, anticipating their every need, second guessing their thoughts, and staying one step ahead. The role requires someone who is proactive and who uses their initiative, whilst correctly judging when to consult with the team or other relevant colleagues. Highly experienced in search systems, such as TM Group/Searchflow. Knowledge of Land Registry, drafting applications, submitting applications, requisitions, requesting basic documentation. HMRC SDLT - knowing the processes and confident to use the system to submit applications. Understanding the importance of deeds management and deeds scheduling. Preparing materials for meetings e.g agendas, collating and circulating papers as appropriate. Proof reading documents prior to distribution. Carrying out research to obtain a wide variety of information or documents as requested using online or other research tools. Compiling reports using MS Word and Excel.