We are looking for an up-and-coming PA secretary for a fantasticfull-time opportunity within a professional services firm in Birmingham. This is an opportunity within a fast-paced and exciting core business team. This business boasts a fantastically social working environment and excellentbenefits. You willbe responsible for the following duties: Offering expert and efficient administrative support to the full team including diary and inbox management, and coordination of travel arrangements Successful liaison with clients via telephone and email in a professional and timely manner Working professionally as part of the wider team with a meticulous eye for detail Organisation of case bundles and management of in-house case systems Assistance with the in-house billing processes including handling any queries from clients The successful applicant must possess administrative experience withina professional services environment, ideally legal or financial services. This role will be based on a full-time working weekand offers hybrid working. This role will involve on-site training and a varied workload. If you think this is the role for you, please apply online or call Bard on to find out more information.Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
May 18, 2024
Full time
We are looking for an up-and-coming PA secretary for a fantasticfull-time opportunity within a professional services firm in Birmingham. This is an opportunity within a fast-paced and exciting core business team. This business boasts a fantastically social working environment and excellentbenefits. You willbe responsible for the following duties: Offering expert and efficient administrative support to the full team including diary and inbox management, and coordination of travel arrangements Successful liaison with clients via telephone and email in a professional and timely manner Working professionally as part of the wider team with a meticulous eye for detail Organisation of case bundles and management of in-house case systems Assistance with the in-house billing processes including handling any queries from clients The successful applicant must possess administrative experience withina professional services environment, ideally legal or financial services. This role will be based on a full-time working weekand offers hybrid working. This role will involve on-site training and a varied workload. If you think this is the role for you, please apply online or call Bard on to find out more information.Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to the privacy notice on our website which will explain how we as an organisation will manage your data. If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all record of your data.
Legal Secretary Dudley (Hybrid working) Up to £27,000 p/a Bell Cornwall Recruitment are searching for an experienced and talented Legal Secretary to join a growing firm in Dudley. The legal secretarial team provide fast, effective and efficient support to all legal groups in the firm. Your role will be pivotal in ensuring their lawyers receive the assistance they need to deliver top-tier legal services. Key Responsibilities: Manage dictation queues and handle tasks across various departments. Collaborate with Office Assistants to delegate administrative duties. Assist with finance requests and billing. Handle e-filing, file maintenance, and document production. Prepare legal document bundles. Foster communication and cooperation with the PA team. Support fee earners with file opening processes. Person Specification: Exceptional communication and organisational skills. Team-oriented with the ability to work both independently and collaboratively. Flexibility, proactivity, and dependability. Calmness under pressure and meeting tight deadlines. A positive, approachable, and enthusiastic attitude. Willingness to embrace change with energy and enthusiasm. If you are an experienced Legal Secretary looking for your next challenge then apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 18, 2024
Full time
Legal Secretary Dudley (Hybrid working) Up to £27,000 p/a Bell Cornwall Recruitment are searching for an experienced and talented Legal Secretary to join a growing firm in Dudley. The legal secretarial team provide fast, effective and efficient support to all legal groups in the firm. Your role will be pivotal in ensuring their lawyers receive the assistance they need to deliver top-tier legal services. Key Responsibilities: Manage dictation queues and handle tasks across various departments. Collaborate with Office Assistants to delegate administrative duties. Assist with finance requests and billing. Handle e-filing, file maintenance, and document production. Prepare legal document bundles. Foster communication and cooperation with the PA team. Support fee earners with file opening processes. Person Specification: Exceptional communication and organisational skills. Team-oriented with the ability to work both independently and collaboratively. Flexibility, proactivity, and dependability. Calmness under pressure and meeting tight deadlines. A positive, approachable, and enthusiastic attitude. Willingness to embrace change with energy and enthusiasm. If you are an experienced Legal Secretary looking for your next challenge then apply now. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Legal Secretary - Commercial Property Sevenoaks £25,000 - £30,000 DOE Full time, permanent position My client are currently seeking a skilled and motivated Commercial Property Legal Secretary to join the team in Sevenoaks. The successful candidate will be supporting the commercial property department, providing admin support to fee earners. Responsibilities Assist solicitors with all aspects of commercial property transactions, including drafting correspondence, preparing legal documents, and managing client communications. Maintain accurate and organized legal files, both in electronic and paper formats Liaise with clients, external parties, and colleagues to coordinate meetings, appointments, and deadlines. Conduct legal research and gather relevant information to support case preparation and document drafting. Handle incoming calls, emails, and inquiries in a professional and efficient manner, redirecting as necessary and ensuring timely responses. Provide general administrative support to the commercial property department, such as photocopying, scanning, and filing documents. About you Previous experience working as a legal secretary, preferably in commercial property law. Proficiency in Microsoft Office Suite and legal software applications. Excellent organisational skills with the ability to prioritize tasks and manage multiple deadlines effectively. Strong attention to detail and accuracy in document preparation and data entry. Exceptional communication skills, both verbal and written Ability to work independently as well as part of a team in a fast-paced environment. For further information, please contact Lydia Walker on or I recruit for legal support roles across Kent, Surrey & Sussex so if this opportunity isn't quite right, please get in touch to discuss other options
May 18, 2024
Full time
Legal Secretary - Commercial Property Sevenoaks £25,000 - £30,000 DOE Full time, permanent position My client are currently seeking a skilled and motivated Commercial Property Legal Secretary to join the team in Sevenoaks. The successful candidate will be supporting the commercial property department, providing admin support to fee earners. Responsibilities Assist solicitors with all aspects of commercial property transactions, including drafting correspondence, preparing legal documents, and managing client communications. Maintain accurate and organized legal files, both in electronic and paper formats Liaise with clients, external parties, and colleagues to coordinate meetings, appointments, and deadlines. Conduct legal research and gather relevant information to support case preparation and document drafting. Handle incoming calls, emails, and inquiries in a professional and efficient manner, redirecting as necessary and ensuring timely responses. Provide general administrative support to the commercial property department, such as photocopying, scanning, and filing documents. About you Previous experience working as a legal secretary, preferably in commercial property law. Proficiency in Microsoft Office Suite and legal software applications. Excellent organisational skills with the ability to prioritize tasks and manage multiple deadlines effectively. Strong attention to detail and accuracy in document preparation and data entry. Exceptional communication skills, both verbal and written Ability to work independently as well as part of a team in a fast-paced environment. For further information, please contact Lydia Walker on or I recruit for legal support roles across Kent, Surrey & Sussex so if this opportunity isn't quite right, please get in touch to discuss other options
Location: Central CheltenhamJob Type: 12 Month FTCSalary: Competitive My client is seeking a proactive and highly organised Legal Support Assistant to join their Commercial Team. This pivotal role involves working closely with the Head of the Commercial Team and an Equity Partner, providing comprehensive business support to Partners and fee earners. Day to Day of the Role:Manage the file opening process for the team, ensuring efficiency and accuracy.Serve as the first point of contact for clients, delivering exceptional service.Act as the primary support for administrative and business needs of fee earners, proactively anticipating the team's requirements.Assist with the preparation of financial transactions as needed.Draft and format various legal documents, letters, and forms with precision.Prepare correspondence and documents through audio typing and word processing.Manage the diaries of allocated fee earners, coordinating schedules and meetings effectively. Required Skills & Qualifications:Experience within a legal or professional services environment.Strong background in legal administration.Proficiency in case management systems.Client-facing experience with excellent customer service skills.Broad knowledge of administrative tasks in legal practices.Proficient IT skills in Microsoft Office, Outlook, Word, Excel, Teams, Zoom, etc.Exceptional attention to detail in all aspects of work.Strong communication and organisational skills. Benefits:Scottish Widows Pension Scheme.Support staff bonus scheme.Electric vehicle scheme.27 days annual leave plus public holidays.Access to Happy People / Perks at Work benefits portal.Cycle to Work scheme.Life Assurance.Contribution towards gym membership.Flu vaccinations.
May 18, 2024
Full time
Location: Central CheltenhamJob Type: 12 Month FTCSalary: Competitive My client is seeking a proactive and highly organised Legal Support Assistant to join their Commercial Team. This pivotal role involves working closely with the Head of the Commercial Team and an Equity Partner, providing comprehensive business support to Partners and fee earners. Day to Day of the Role:Manage the file opening process for the team, ensuring efficiency and accuracy.Serve as the first point of contact for clients, delivering exceptional service.Act as the primary support for administrative and business needs of fee earners, proactively anticipating the team's requirements.Assist with the preparation of financial transactions as needed.Draft and format various legal documents, letters, and forms with precision.Prepare correspondence and documents through audio typing and word processing.Manage the diaries of allocated fee earners, coordinating schedules and meetings effectively. Required Skills & Qualifications:Experience within a legal or professional services environment.Strong background in legal administration.Proficiency in case management systems.Client-facing experience with excellent customer service skills.Broad knowledge of administrative tasks in legal practices.Proficient IT skills in Microsoft Office, Outlook, Word, Excel, Teams, Zoom, etc.Exceptional attention to detail in all aspects of work.Strong communication and organisational skills. Benefits:Scottish Widows Pension Scheme.Support staff bonus scheme.Electric vehicle scheme.27 days annual leave plus public holidays.Access to Happy People / Perks at Work benefits portal.Cycle to Work scheme.Life Assurance.Contribution towards gym membership.Flu vaccinations.
Position Overview: We are currently seeking a highly capable and motivated Administrative Assistant / Personal Assistant to join a company based local to Stourbridge. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive attitude towards assisting managers and executives in daily tasks. This position offers an exciting opportunity for growth within a dynamic company. Qualifications: A-Level Mathematics or equivalent would be beneficial A-grade in Mathematics, B-grade in English GCSE Completion of a business administrator course (preferred) Responsibilities: Answering phones and handling inquiries professionally and efficiently Responding to emails in a timely manner, prioritizing urgent matters Providing administrative support to managers and executives Coordinating the dispatching of goods as required Matching and entering invoices accurately into the system Preparation and delivery of refreshments, including making tea or coffee Managing and ordering office stationary supplies Key Attributes: Highly organized with meticulous attention to detail Enthusiastic team player with a positive attitude Excellent verbal and written communication skills Ability to multitask and prioritize tasks effectively Proven ability to work collaboratively and independently Strong problem-solving skills and ability to adapt to changing priorities Additional Information: The position reports directly to the Director and Company Secretary Salary: £25,000 per annum This role offers significant opportunities for professional development and growth within the company.
May 18, 2024
Full time
Position Overview: We are currently seeking a highly capable and motivated Administrative Assistant / Personal Assistant to join a company based local to Stourbridge. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive attitude towards assisting managers and executives in daily tasks. This position offers an exciting opportunity for growth within a dynamic company. Qualifications: A-Level Mathematics or equivalent would be beneficial A-grade in Mathematics, B-grade in English GCSE Completion of a business administrator course (preferred) Responsibilities: Answering phones and handling inquiries professionally and efficiently Responding to emails in a timely manner, prioritizing urgent matters Providing administrative support to managers and executives Coordinating the dispatching of goods as required Matching and entering invoices accurately into the system Preparation and delivery of refreshments, including making tea or coffee Managing and ordering office stationary supplies Key Attributes: Highly organized with meticulous attention to detail Enthusiastic team player with a positive attitude Excellent verbal and written communication skills Ability to multitask and prioritize tasks effectively Proven ability to work collaboratively and independently Strong problem-solving skills and ability to adapt to changing priorities Additional Information: The position reports directly to the Director and Company Secretary Salary: £25,000 per annum This role offers significant opportunities for professional development and growth within the company.
An exciting opportunity has arisen to work within a busy project team at BAE Systems, Frimley to work as a Project Administrator. The jobholder will report to the Executive Assistant and be responsible for a range of project and administration activities and should demonstrate a proactive approach to solving problems, ensuring updates are communicated and escalated to relevant stakeholders in a timely manner. You will be a strong and confident communicator, with the ability to build solid relationships, influence and persuade stakeholders at all levels in a highly paced programme. You will need to be bale to gain a thorough knowledge & experience of internal processes and systems. Typical duties will include (but are not limited to): - Pro-actively follow up on actions and report status - Diligently identify and escalate issues and assist with solutions where appropriate - Efficiently navigate internal processes and systems to manage the on/off-boarding for new hires/leavers and own the induction process - Create ad-hoc comms for the Programme Director and the team as requested - Actively manage queries on behalf of the Programme Director/the team where necessary - Support the Programme Director and the Team with general admin tasks e.g. event management, room bookings, visitor registration, travel booking - Provide general PMO tasks to support reporting, updates and tracking - Build and leverage internal relationships and networks to drive team outcomes and support a collaborative way of working - Extensive mail and diary management for the Programme Director and the team as and when required - Active prioritisation and management of competing deadlines/requirements on behalf of the Programme Director - Provide secretariat support for high level meetings attended by the Programme Director and ensuring notes, minutes, actions are accurately recorded and circulated in a timely manner The role holder is responsible for taking reasonable care of their own health and safety ensuring high standards for safety, health and environment (SHE) in our organisation are maintained. This includes co-operating and following all reasonable instruction, information and training reporting work-related hazards or incidents and using all equipment for the purpose intended. More detailed responsibilities are captured within the Company Health & Safety Policy (759/OF/016) and the Company Environmental Policy (759/OF/029). Key skills required; - Have strong communication skills - Have strong interpersonal skills - Be highly organised and diligent - Be able to build and maintain strong relationships with stakeholders - Be able to be proactive and work at pace - Be process driven and understand the culture and ways of working - Be enthusiastic and proactive about problem solving - Have a good working knowledge of MS Office packages This role is based in Frimley and there will be a requirement to be on-site every Tuesday, with another 1-2 days on site per week. There is also parking on site. Morson is acting as an employment business in relation to this vacancy. Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; project administration; project coordinator; secretary
May 18, 2024
Full time
An exciting opportunity has arisen to work within a busy project team at BAE Systems, Frimley to work as a Project Administrator. The jobholder will report to the Executive Assistant and be responsible for a range of project and administration activities and should demonstrate a proactive approach to solving problems, ensuring updates are communicated and escalated to relevant stakeholders in a timely manner. You will be a strong and confident communicator, with the ability to build solid relationships, influence and persuade stakeholders at all levels in a highly paced programme. You will need to be bale to gain a thorough knowledge & experience of internal processes and systems. Typical duties will include (but are not limited to): - Pro-actively follow up on actions and report status - Diligently identify and escalate issues and assist with solutions where appropriate - Efficiently navigate internal processes and systems to manage the on/off-boarding for new hires/leavers and own the induction process - Create ad-hoc comms for the Programme Director and the team as requested - Actively manage queries on behalf of the Programme Director/the team where necessary - Support the Programme Director and the Team with general admin tasks e.g. event management, room bookings, visitor registration, travel booking - Provide general PMO tasks to support reporting, updates and tracking - Build and leverage internal relationships and networks to drive team outcomes and support a collaborative way of working - Extensive mail and diary management for the Programme Director and the team as and when required - Active prioritisation and management of competing deadlines/requirements on behalf of the Programme Director - Provide secretariat support for high level meetings attended by the Programme Director and ensuring notes, minutes, actions are accurately recorded and circulated in a timely manner The role holder is responsible for taking reasonable care of their own health and safety ensuring high standards for safety, health and environment (SHE) in our organisation are maintained. This includes co-operating and following all reasonable instruction, information and training reporting work-related hazards or incidents and using all equipment for the purpose intended. More detailed responsibilities are captured within the Company Health & Safety Policy (759/OF/016) and the Company Environmental Policy (759/OF/029). Key skills required; - Have strong communication skills - Have strong interpersonal skills - Be highly organised and diligent - Be able to build and maintain strong relationships with stakeholders - Be able to be proactive and work at pace - Be process driven and understand the culture and ways of working - Be enthusiastic and proactive about problem solving - Have a good working knowledge of MS Office packages This role is based in Frimley and there will be a requirement to be on-site every Tuesday, with another 1-2 days on site per week. There is also parking on site. Morson is acting as an employment business in relation to this vacancy. Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; project administration; project coordinator; secretary
Job Title: Personal Assistant Duration: 6 months, extensions likely Location: Warwick/ Hybrid (two to three days per week in the office) Salary: £35000 per annum plus 5% bonus Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.Join our client, a leading player in the Utilities industry, as a Personal Assistant! This is an exciting opportunity to provide comprehensive support to GT&M Directors and their senior leadership teams. If you have experience as a Personal Assistant and possess excellent organisational and communication skills, we want to hear from you! Key Responsibilities: Efficiently manage diaries and organise meetings, maximising the Directors' and senior leadership teams' time. Support virtual meetings and handle in-room technology at key sites. Assist with the preparation of communications and presentations. Coordinate and provide support for ad-hoc projects within the team. Act as the initial point of contact for external/internal phone calls and meetings. Manage incoming mail and prioritise correspondence. Organise team events. Process expenses and purchase orders for the Director and their senior leadership team. Act as a Technical Secretary for meetings as needed. Compose and issue routine correspondence, as well as prepare more complex correspondence for approval. Qualifications and Skills Required: Previous experience as a Personal Assistant. Ability to handle highly confidential and sensitive information with discretion. Excellent awareness of the organisation, its business issues, and activities. Proficiency in GT&M office systems, including MS Word, Excel, and PowerPoint. Experience liaising with senior staff members internally and externally. Strong organisational skills and attention to detail. Familiarity with Mysap/Concur System for expenses and purchase orders. Demonstrated initiative, problem-solving skills, and flexibility. Effective communication with both internal and external customers. Reviewing own work for accuracy and meeting deadlines. Key Interfaces: Regular interaction with Senior Leaders and their PA's across the organisation. Engagement with senior executives from external organisations. Our client offers a hybrid working model and excellent perks. You'll have the chance to work with senior executives across the organisation and enjoy a vibrant and supportive team environment. Don't miss out on this fantastic opportunity - apply now and take the next step in your career as a Personal Assistant! How to Apply: To apply for this opportunity, please apply with an up-to-date CV. Candidates should ideally demonstrate evidence of the above responsibilities in their CV to be considered.Please note that if you haven't heard from us within 48 hours, your application may not have been successful on this occasion. However, we may keep your details on file for future vacancies and contact you accordingly.Pontoon is an equal opportunities employer and an employment consultancy.
May 18, 2024
Full time
Job Title: Personal Assistant Duration: 6 months, extensions likely Location: Warwick/ Hybrid (two to three days per week in the office) Salary: £35000 per annum plus 5% bonus Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.Join our client, a leading player in the Utilities industry, as a Personal Assistant! This is an exciting opportunity to provide comprehensive support to GT&M Directors and their senior leadership teams. If you have experience as a Personal Assistant and possess excellent organisational and communication skills, we want to hear from you! Key Responsibilities: Efficiently manage diaries and organise meetings, maximising the Directors' and senior leadership teams' time. Support virtual meetings and handle in-room technology at key sites. Assist with the preparation of communications and presentations. Coordinate and provide support for ad-hoc projects within the team. Act as the initial point of contact for external/internal phone calls and meetings. Manage incoming mail and prioritise correspondence. Organise team events. Process expenses and purchase orders for the Director and their senior leadership team. Act as a Technical Secretary for meetings as needed. Compose and issue routine correspondence, as well as prepare more complex correspondence for approval. Qualifications and Skills Required: Previous experience as a Personal Assistant. Ability to handle highly confidential and sensitive information with discretion. Excellent awareness of the organisation, its business issues, and activities. Proficiency in GT&M office systems, including MS Word, Excel, and PowerPoint. Experience liaising with senior staff members internally and externally. Strong organisational skills and attention to detail. Familiarity with Mysap/Concur System for expenses and purchase orders. Demonstrated initiative, problem-solving skills, and flexibility. Effective communication with both internal and external customers. Reviewing own work for accuracy and meeting deadlines. Key Interfaces: Regular interaction with Senior Leaders and their PA's across the organisation. Engagement with senior executives from external organisations. Our client offers a hybrid working model and excellent perks. You'll have the chance to work with senior executives across the organisation and enjoy a vibrant and supportive team environment. Don't miss out on this fantastic opportunity - apply now and take the next step in your career as a Personal Assistant! How to Apply: To apply for this opportunity, please apply with an up-to-date CV. Candidates should ideally demonstrate evidence of the above responsibilities in their CV to be considered.Please note that if you haven't heard from us within 48 hours, your application may not have been successful on this occasion. However, we may keep your details on file for future vacancies and contact you accordingly.Pontoon is an equal opportunities employer and an employment consultancy.
Nigel Wright Recruitment
Newcastle Upon Tyne, Tyne And Wear
The OpportunityNigel Wright are delighted to be exclusively recruiting for our client, as they look to appoint an Executive Assistant (Mandarin speaking) to support at C-Suite level. Based in Newcastle City Centre, this is a fantastic opportunity for an experienced EA to join a forward-thinking organisation on a Permanent, full-time basis. With excellent benefits including attractive holidays, private healthcare and a confidential wellbeing service our client can also offer hybrid working and a supportive team environment. Key ResponsibilitiesThis position will involve supporting the CEO and CFO to assist them in managing their workload and meetings schedules alongside supporting the Board and Senior Management Team as required. Managing and coordinating the Board calendar and Board diaries Managing and coordinating the CEO/CFO calendar and diaries Supporting the Chair, CEO and CFO in managing Board and Shareholder Communications Attending Board meetings and typing up minutes for review Attending Senior Management Team meetings and typing up minutes for review by the CEO Attending all Board Committee Meetings and typing up minutes for review by the Company Secretary Assisting the CEO/CFO with PA and secretarial duties, this may involve attending off-site meetings to assist with the taking of minutes and meeting notes Managing the Company Secretary inbox, assisting with communications with shareholders Assisting Head of Legal with preparation and distribution of standard agreements and documents Organising Executive travel including international travel Liaising with other staff within the company and external companies and clients Preparing CEO/CFO expenses and submitting for approval Other duties as advised by the Board, CEO and CFO as required Person Specification Experience in working as an Executive Assistant to C-level Excellent organisational skills and the ability to multitask Strong ability to prioritise your own workload and use your own initiative Excellent interpersonal skills Strong sense of diplomacy and discretion Knowledge of Microsoft, Word, Outlook, PowerPoint and Excel Mandarin speaking Next StepsIf you are interested in this opportunity, please send your CV to
May 18, 2024
Full time
The OpportunityNigel Wright are delighted to be exclusively recruiting for our client, as they look to appoint an Executive Assistant (Mandarin speaking) to support at C-Suite level. Based in Newcastle City Centre, this is a fantastic opportunity for an experienced EA to join a forward-thinking organisation on a Permanent, full-time basis. With excellent benefits including attractive holidays, private healthcare and a confidential wellbeing service our client can also offer hybrid working and a supportive team environment. Key ResponsibilitiesThis position will involve supporting the CEO and CFO to assist them in managing their workload and meetings schedules alongside supporting the Board and Senior Management Team as required. Managing and coordinating the Board calendar and Board diaries Managing and coordinating the CEO/CFO calendar and diaries Supporting the Chair, CEO and CFO in managing Board and Shareholder Communications Attending Board meetings and typing up minutes for review Attending Senior Management Team meetings and typing up minutes for review by the CEO Attending all Board Committee Meetings and typing up minutes for review by the Company Secretary Assisting the CEO/CFO with PA and secretarial duties, this may involve attending off-site meetings to assist with the taking of minutes and meeting notes Managing the Company Secretary inbox, assisting with communications with shareholders Assisting Head of Legal with preparation and distribution of standard agreements and documents Organising Executive travel including international travel Liaising with other staff within the company and external companies and clients Preparing CEO/CFO expenses and submitting for approval Other duties as advised by the Board, CEO and CFO as required Person Specification Experience in working as an Executive Assistant to C-level Excellent organisational skills and the ability to multitask Strong ability to prioritise your own workload and use your own initiative Excellent interpersonal skills Strong sense of diplomacy and discretion Knowledge of Microsoft, Word, Outlook, PowerPoint and Excel Mandarin speaking Next StepsIf you are interested in this opportunity, please send your CV to
Job Title: Receptionist / Front of House Assistant Location: Christchurch, BH23 2UG Salary: £12.00 per hour Job Type: Part Time (12 hrs per week - 10 am to 4 pm Saturday and Sunday), Permanent We have a fantastic opportunity for a highly organised Receptionist / Front of House Assistant. The Role: You will provide front of house duties as well as operational support to the Care Home Manager at our luxury Fairmile Grange Care Home in Christchurch. As a Part Time Receptionist / Front of House Assistant you will ensure that our residents and staff are looked after in a professional manner which assists the Care Home Manager in achieving the businesses aims & objectives and contributes to the smooth running of the Home. This is a busy yet rewarding role where you will see all the moving parts of how our homes operate. Your duties will include: Be the first point of contact in the reception foyer, you will ensure that all visitors to the home receive a warm welcome Handle incoming calls professionally Set up new contracts and prepare paperwork for new resident admissions Sort, file and deliver incoming post for residents and for the home in general Coordinate doctors' appointments Responsible for petty cash and generating financial reports Additional administrative duties to support the home About You: Computer literate and a competent user of IT systems Understand office systems and procedures Effective listening, verbal and written communication skills Be resilient and able to keep calm under pressure Prior experience in a similar role What You Need to Succeed: We believe brilliant care starts with brilliant people. We are looking for individuals that share in our values to help us make every day extraordinary. We want our staff to bring the following to their role: Joy - create a ripple of happiness in the Home with your smile Spontaneity - go with the flow; no two days are ever the same Creative - find thoughtful and imaginative ways to connect with each resident The feeling of being part of a family - offering a shoulder to lean on and a friendly ear to comfort What You'll Get in Return: We want you to feel happy and valued at work. As such we provide: £12.00 per hour Free meals every shift Paid breaks Recognition and Rewards programme Refer A Friend Reward scheme Long Service Awards Induction programme Genuine opportunities for career progression Learning & Development: We provide you with a personalised training plan, tailored to your individual needs Equal Opportunity Employer: Fairmile Grange is an equal opportunity employer that celebrates diversity and are committed to creating an inclusive environment for all employees. All applicants will receive consideration for employment without regard to any other protected characteristic under applicable law. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Receptionist, Administrator, Admin, Administrative Assistant, Secretary, Support Administrator, Company Receptionist, Customer Support, Client Service may also be considered for this role.
May 18, 2024
Full time
Job Title: Receptionist / Front of House Assistant Location: Christchurch, BH23 2UG Salary: £12.00 per hour Job Type: Part Time (12 hrs per week - 10 am to 4 pm Saturday and Sunday), Permanent We have a fantastic opportunity for a highly organised Receptionist / Front of House Assistant. The Role: You will provide front of house duties as well as operational support to the Care Home Manager at our luxury Fairmile Grange Care Home in Christchurch. As a Part Time Receptionist / Front of House Assistant you will ensure that our residents and staff are looked after in a professional manner which assists the Care Home Manager in achieving the businesses aims & objectives and contributes to the smooth running of the Home. This is a busy yet rewarding role where you will see all the moving parts of how our homes operate. Your duties will include: Be the first point of contact in the reception foyer, you will ensure that all visitors to the home receive a warm welcome Handle incoming calls professionally Set up new contracts and prepare paperwork for new resident admissions Sort, file and deliver incoming post for residents and for the home in general Coordinate doctors' appointments Responsible for petty cash and generating financial reports Additional administrative duties to support the home About You: Computer literate and a competent user of IT systems Understand office systems and procedures Effective listening, verbal and written communication skills Be resilient and able to keep calm under pressure Prior experience in a similar role What You Need to Succeed: We believe brilliant care starts with brilliant people. We are looking for individuals that share in our values to help us make every day extraordinary. We want our staff to bring the following to their role: Joy - create a ripple of happiness in the Home with your smile Spontaneity - go with the flow; no two days are ever the same Creative - find thoughtful and imaginative ways to connect with each resident The feeling of being part of a family - offering a shoulder to lean on and a friendly ear to comfort What You'll Get in Return: We want you to feel happy and valued at work. As such we provide: £12.00 per hour Free meals every shift Paid breaks Recognition and Rewards programme Refer A Friend Reward scheme Long Service Awards Induction programme Genuine opportunities for career progression Learning & Development: We provide you with a personalised training plan, tailored to your individual needs Equal Opportunity Employer: Fairmile Grange is an equal opportunity employer that celebrates diversity and are committed to creating an inclusive environment for all employees. All applicants will receive consideration for employment without regard to any other protected characteristic under applicable law. Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Receptionist, Administrator, Admin, Administrative Assistant, Secretary, Support Administrator, Company Receptionist, Customer Support, Client Service may also be considered for this role.
Role : Legal Secretary Location : St Andrews Salary : £25,000-£26,000Pertemps are recruiting a Legal Secretary to join their client, a Fife based law firm. Responsibilities : Deliver administrative assistance to solicitors and legal practitioners Prepare and compose legal documents such as correspondence and contracts Manage and uphold case files and legal documentation Coordinate appointments, court proceedings, and meetings Attend to incoming calls and address client inquiries Aid in research and document preparation tasks Uphold the confidentiality of sensitive information Requirements : Prior experience as a Legal Secretary or in a comparable role Background in Conveyancing or Private Client Proficiency in legal jargon and procedures Competent in utilizing legal software and the MS Office Suite Exceptional typing and proofreading abilities Strong organizational and time management skills Keen attention to detail and accuracy Excellent communication and interpersonal proficiencies Capability to work autonomously and collaboratively Benefits : Competitive salary and benefits package Prospects for professional development and advancement Nurturing and cooperative work environment Exposure to a diverse clientele On-site parking facilities
May 18, 2024
Full time
Role : Legal Secretary Location : St Andrews Salary : £25,000-£26,000Pertemps are recruiting a Legal Secretary to join their client, a Fife based law firm. Responsibilities : Deliver administrative assistance to solicitors and legal practitioners Prepare and compose legal documents such as correspondence and contracts Manage and uphold case files and legal documentation Coordinate appointments, court proceedings, and meetings Attend to incoming calls and address client inquiries Aid in research and document preparation tasks Uphold the confidentiality of sensitive information Requirements : Prior experience as a Legal Secretary or in a comparable role Background in Conveyancing or Private Client Proficiency in legal jargon and procedures Competent in utilizing legal software and the MS Office Suite Exceptional typing and proofreading abilities Strong organizational and time management skills Keen attention to detail and accuracy Excellent communication and interpersonal proficiencies Capability to work autonomously and collaboratively Benefits : Competitive salary and benefits package Prospects for professional development and advancement Nurturing and cooperative work environment Exposure to a diverse clientele On-site parking facilities
Role : Legal Secretary Location : Cupar Salary : £25,000-£26,000Pertemps are recruiting a Legal Secretary to join their client, a Fife based law firm. Responsibilities : Deliver administrative assistance to solicitors and legal practitioners Prepare and compose legal documents such as correspondence and contracts Manage and uphold case files and legal documentation Coordinate appointments, court proceedings, and meetings Attend to incoming calls and address client inquiries Aid in research and document preparation tasks Uphold the confidentiality of sensitive information Requirements : Prior experience as a Legal Secretary or in a comparable role Background in Conveyancing or Private Client Proficiency in legal jargon and procedures Competent in utilizing legal software and the MS Office Suite Exceptional typing and proofreading abilities Strong organizational and time management skills Keen attention to detail and accuracy Excellent communication and interpersonal proficiencies Capability to work autonomously and collaboratively Benefits : Competitive salary and benefits package Prospects for professional development and advancement Nurturing and cooperative work environment Exposure to a diverse clientele On-site parking facilities
May 18, 2024
Full time
Role : Legal Secretary Location : Cupar Salary : £25,000-£26,000Pertemps are recruiting a Legal Secretary to join their client, a Fife based law firm. Responsibilities : Deliver administrative assistance to solicitors and legal practitioners Prepare and compose legal documents such as correspondence and contracts Manage and uphold case files and legal documentation Coordinate appointments, court proceedings, and meetings Attend to incoming calls and address client inquiries Aid in research and document preparation tasks Uphold the confidentiality of sensitive information Requirements : Prior experience as a Legal Secretary or in a comparable role Background in Conveyancing or Private Client Proficiency in legal jargon and procedures Competent in utilizing legal software and the MS Office Suite Exceptional typing and proofreading abilities Strong organizational and time management skills Keen attention to detail and accuracy Excellent communication and interpersonal proficiencies Capability to work autonomously and collaboratively Benefits : Competitive salary and benefits package Prospects for professional development and advancement Nurturing and cooperative work environment Exposure to a diverse clientele On-site parking facilities
Merrifield Consultants are delighted to be partnering with an International Development Charity to recruit an Administrative Secretary to join their team. As an Administrative Secretary, you will provide essential support to the project director and team, ensuring smooth operations and effective communication within the department. Salary: £36,452 plus travel allowance up to £3,600 depending on the zoneContract: Maternity cover for 1 yearLocation: Central LondonOffice-based, 5 days per week, 35 hours (flexible start/finish, core hours 10am-4pm)Annual Leave: 28 days plus bank holidays International Travel: Rwanda for 3 weeks (July) Responsibilities: Coordinate and schedule meetings, appointments, and travel arrangements for the team. Manage calendars and ensure timely responses to emails and correspondence. Record and distribute minutes of meetings, ensuring actions are followed up on. Assist in the preparation of reports, presentations, and other documents. Monitor deadlines and follow up on outstanding tasks. Process expense claims accurately into NetSuite and handle financial transactions as required. Act as a primary point of contact for internal and external stakeholders, including international teams, handling enquiries and requests professionally. Maintain organised filing systems, both physical and digital, ensuring easy access to information. Assist in the coordination of special events, conferences, and workshops internationally, including logistical arrangements such as travel booking. Person Specifications: Must be able to travel outside of the UK when needed. (Including Rwanda) Should possess 3 to 5 years of secretarial/administrative experience. Experience in minute-taking, ideally during committee meetings. Proficiency in Microsoft Office Suite. Experience in a fast-paced office environment. Excellent communication and interpersonal skills. Ability to multitask and prioritise work effectively. Attention to detail and deadline oriented. Proactive and able to work both independently and within a team. Highly confidential and diplomatic. If you are a proactive and organised individual with the necessary skills and experience, we encourage you to apply for this exciting opportunity. For more information, contact Akash at Merrifield Consultants. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
May 18, 2024
Full time
Merrifield Consultants are delighted to be partnering with an International Development Charity to recruit an Administrative Secretary to join their team. As an Administrative Secretary, you will provide essential support to the project director and team, ensuring smooth operations and effective communication within the department. Salary: £36,452 plus travel allowance up to £3,600 depending on the zoneContract: Maternity cover for 1 yearLocation: Central LondonOffice-based, 5 days per week, 35 hours (flexible start/finish, core hours 10am-4pm)Annual Leave: 28 days plus bank holidays International Travel: Rwanda for 3 weeks (July) Responsibilities: Coordinate and schedule meetings, appointments, and travel arrangements for the team. Manage calendars and ensure timely responses to emails and correspondence. Record and distribute minutes of meetings, ensuring actions are followed up on. Assist in the preparation of reports, presentations, and other documents. Monitor deadlines and follow up on outstanding tasks. Process expense claims accurately into NetSuite and handle financial transactions as required. Act as a primary point of contact for internal and external stakeholders, including international teams, handling enquiries and requests professionally. Maintain organised filing systems, both physical and digital, ensuring easy access to information. Assist in the coordination of special events, conferences, and workshops internationally, including logistical arrangements such as travel booking. Person Specifications: Must be able to travel outside of the UK when needed. (Including Rwanda) Should possess 3 to 5 years of secretarial/administrative experience. Experience in minute-taking, ideally during committee meetings. Proficiency in Microsoft Office Suite. Experience in a fast-paced office environment. Excellent communication and interpersonal skills. Ability to multitask and prioritise work effectively. Attention to detail and deadline oriented. Proactive and able to work both independently and within a team. Highly confidential and diplomatic. If you are a proactive and organised individual with the necessary skills and experience, we encourage you to apply for this exciting opportunity. For more information, contact Akash at Merrifield Consultants. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
Get Staffed Online Recruitment Limited
Macclesfield, Cheshire
Office Administrator Macclesfield, Cheshire £26,250 pro rata Part-time - Permanent. 24- 28 hours per week - Mon-Thurs (£18K - £21K pa). Combined role - two employees to work together to ensure efficiency across all functions. Benefits: Bonus Pension 19 days annual leave (based on a 4-day working week) plus Bank Holidays Christmas shutdown Private Medical Insurance Our client is a Europe-wide leading manufacturer of wood-based panels, and they are looking to recruit a second Office Administrator, to support their business growth within UK and Ireland, one of their leading export markets. The ideal candidate will be: Proficient with Microsoft Office (especially Word, Excel, and Outlook). Have good customer service experience. Be able to work under pressure and prioritise tasks. Be comfortable on the telephone with a polite and friendly telephone manner. Have good written and verbal communication skills. Be enthusiastic with a positive attitude. Experience with SAP R3 would be advantageous but not essential. In this role you can expect to be: Issuing export documents for customs clearance and answering any queries - liaising with their transport department, customers, customs agents, hauliers. Dealing with general administration - upkeep of supplier contracts, ordering office supplies, control of supplier invoices with their Company Secretary. Answering incoming telephone calls and email enquiries from a variety of customers. Handling sample requests - taking requests and ensuring prompt packing and mailing, maintaining sample stocks, liaising with distributors re. sample/literature supply, and liaising with Sales and Marketing. Updating competitors' collections - keeping up-to-date samples/brochures of competitors' ranges and ensuring comparison sheets are updated. Creating delivery paperwork and invoices and updating the stock/order log for edging stock. There will be opportunities to become more involved in future with marketing activities in conjunction with Strategic Marketing Coordinator. Candidates must be eligible to work in UK to be considered for this position. Apply today with an up-to-date CV.
May 18, 2024
Full time
Office Administrator Macclesfield, Cheshire £26,250 pro rata Part-time - Permanent. 24- 28 hours per week - Mon-Thurs (£18K - £21K pa). Combined role - two employees to work together to ensure efficiency across all functions. Benefits: Bonus Pension 19 days annual leave (based on a 4-day working week) plus Bank Holidays Christmas shutdown Private Medical Insurance Our client is a Europe-wide leading manufacturer of wood-based panels, and they are looking to recruit a second Office Administrator, to support their business growth within UK and Ireland, one of their leading export markets. The ideal candidate will be: Proficient with Microsoft Office (especially Word, Excel, and Outlook). Have good customer service experience. Be able to work under pressure and prioritise tasks. Be comfortable on the telephone with a polite and friendly telephone manner. Have good written and verbal communication skills. Be enthusiastic with a positive attitude. Experience with SAP R3 would be advantageous but not essential. In this role you can expect to be: Issuing export documents for customs clearance and answering any queries - liaising with their transport department, customers, customs agents, hauliers. Dealing with general administration - upkeep of supplier contracts, ordering office supplies, control of supplier invoices with their Company Secretary. Answering incoming telephone calls and email enquiries from a variety of customers. Handling sample requests - taking requests and ensuring prompt packing and mailing, maintaining sample stocks, liaising with distributors re. sample/literature supply, and liaising with Sales and Marketing. Updating competitors' collections - keeping up-to-date samples/brochures of competitors' ranges and ensuring comparison sheets are updated. Creating delivery paperwork and invoices and updating the stock/order log for edging stock. There will be opportunities to become more involved in future with marketing activities in conjunction with Strategic Marketing Coordinator. Candidates must be eligible to work in UK to be considered for this position. Apply today with an up-to-date CV.
Health Case Management Limited (HCML)
Tewkesbury, Gloucestershire
Careline Administrator Location: Tewkesbury Salary: £24,000 This is a great opportunity to join our thriving Corporate Health division in Tewkesbury, joining a close knit and innovative team in our Careline department. You will be involved in delivering high quality administration to the team including customer focused support and working closely with the case managers and team leaders, whilst striving to deliver a streamlined service. The role of administration support team member is varied and flexible, with a wide range of duties to be covered within the scope of the role. Key Responsibilities 1. Process incoming communications (post, fax, email), scanning, if appropriate, and direct to the relevant person. 2. Manage referrals to the network. 3. Provide relevant administration to support with case administration. 4. Investigate any invoice or network queries. 5. Manage reimbursements in accordance with relevant scheme rules and benefits. 6. Chase clinical information in a timely manner demonstrating professionalism whilst being assertive. 7. Complete any additional tasks requested by management. 8. Demonstrate a professional and respectful approach during all interactions. 9. Monitor dashboards and assist team leader in allocation of workloads and tasks. Benefits 25 days annual leave Your birthday off 6% company pension contribution Bike to Work Scheme Medicash Health plan Enhanced Maternity/Paternity/Adoption and Shared Parental leave 2 voluntary days per year Long Service Awards Employee Wellbeing Seminars CPD opportunities Professional memberships paid for (role dependent) Key Skills and Experience 1. Proficient in Microsoft Office software including Excel, Word, Outlook and PowerPoint and be able to add creative flare to all presentations. 2. Be familiar with and keep up to date with, the requirements of the Data Protection Act and General Data Protection Regulation (GDPR). 3. Have an excellent telephone manner. 4. Have excellent interpersonal communication skills. 5. Ensure that a professional and presentable dress code is adhered to when client facing. 6. Be comfortable working either on your own initiative or as part of a team. 7. Be able to follow procedures, adhere to policies and apply these to the scope of work. 8. Have a "can do" attitude when dealing with customer calls. 9. Feel comfortable in challenging aspects of the role where you feel there may be room for improvement/more efficient ways to deal with that aspect. 10. Be confident, precise and helpful when dealing with any customer complaints. 11. Be able to demonstrate a high level of accuracy with good attention to detail. 12. Be able to develop a robust and in-depth working knowledge of the day to day activities relating to Operations Support. 13. Employ a flexible attitude in relation to meeting the demands/needs of the work place. 14. Be able to work to tight deadlines and to be calm under pressure. This role would suit someone from the following backgrounds: Clinical Administrator, Clinical Coordinator, Medical Secretary, Admin Support About Company HCML was established in 2003 and is a leading service provider in the rehabilitation and case management arena. Providing services to the insurance, corporate and legal sectors, HCML assists injured and ill individuals to recover and return to work or their pre-injury condition. We are passionate about ensuring that everyone who requires rehabilitation in the UK has access to quality, effective, co-ordinated services. We deliver added value to our clients by facilitating both speedy recovery and strong clinical outcomes, including managing appropriate treatment and care. DE&I HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships
May 17, 2024
Full time
Careline Administrator Location: Tewkesbury Salary: £24,000 This is a great opportunity to join our thriving Corporate Health division in Tewkesbury, joining a close knit and innovative team in our Careline department. You will be involved in delivering high quality administration to the team including customer focused support and working closely with the case managers and team leaders, whilst striving to deliver a streamlined service. The role of administration support team member is varied and flexible, with a wide range of duties to be covered within the scope of the role. Key Responsibilities 1. Process incoming communications (post, fax, email), scanning, if appropriate, and direct to the relevant person. 2. Manage referrals to the network. 3. Provide relevant administration to support with case administration. 4. Investigate any invoice or network queries. 5. Manage reimbursements in accordance with relevant scheme rules and benefits. 6. Chase clinical information in a timely manner demonstrating professionalism whilst being assertive. 7. Complete any additional tasks requested by management. 8. Demonstrate a professional and respectful approach during all interactions. 9. Monitor dashboards and assist team leader in allocation of workloads and tasks. Benefits 25 days annual leave Your birthday off 6% company pension contribution Bike to Work Scheme Medicash Health plan Enhanced Maternity/Paternity/Adoption and Shared Parental leave 2 voluntary days per year Long Service Awards Employee Wellbeing Seminars CPD opportunities Professional memberships paid for (role dependent) Key Skills and Experience 1. Proficient in Microsoft Office software including Excel, Word, Outlook and PowerPoint and be able to add creative flare to all presentations. 2. Be familiar with and keep up to date with, the requirements of the Data Protection Act and General Data Protection Regulation (GDPR). 3. Have an excellent telephone manner. 4. Have excellent interpersonal communication skills. 5. Ensure that a professional and presentable dress code is adhered to when client facing. 6. Be comfortable working either on your own initiative or as part of a team. 7. Be able to follow procedures, adhere to policies and apply these to the scope of work. 8. Have a "can do" attitude when dealing with customer calls. 9. Feel comfortable in challenging aspects of the role where you feel there may be room for improvement/more efficient ways to deal with that aspect. 10. Be confident, precise and helpful when dealing with any customer complaints. 11. Be able to demonstrate a high level of accuracy with good attention to detail. 12. Be able to develop a robust and in-depth working knowledge of the day to day activities relating to Operations Support. 13. Employ a flexible attitude in relation to meeting the demands/needs of the work place. 14. Be able to work to tight deadlines and to be calm under pressure. This role would suit someone from the following backgrounds: Clinical Administrator, Clinical Coordinator, Medical Secretary, Admin Support About Company HCML was established in 2003 and is a leading service provider in the rehabilitation and case management arena. Providing services to the insurance, corporate and legal sectors, HCML assists injured and ill individuals to recover and return to work or their pre-injury condition. We are passionate about ensuring that everyone who requires rehabilitation in the UK has access to quality, effective, co-ordinated services. We deliver added value to our clients by facilitating both speedy recovery and strong clinical outcomes, including managing appropriate treatment and care. DE&I HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships
Legal EA / Team Leader - Employment Law - up to £55k Working for a leading International law firm in central London They boast one of the best reputations in London and are a previous law firm of the year winner! Salary: up to £54,000 Agile working: Mostly 3 days working from home Location: City My client is seeking a highly skilled Legal PA / Team Leader to support 2 Senior Employment law Partners and coordinating the PA's in the department. You will need some experience of managing PA's. Duties include: Full calender/diary management Inbox management Day to day coordination of PA's in the department Planning/overseeing logistics of new starters Assist with recruitment requirements Billing Arranging meetings Resource/performance management Assist with BD/marketing Experience required: 5 years as a Legal Secretary/PA with some coordinating experience For more info, please contact Adam at JM Legal
May 17, 2024
Full time
Legal EA / Team Leader - Employment Law - up to £55k Working for a leading International law firm in central London They boast one of the best reputations in London and are a previous law firm of the year winner! Salary: up to £54,000 Agile working: Mostly 3 days working from home Location: City My client is seeking a highly skilled Legal PA / Team Leader to support 2 Senior Employment law Partners and coordinating the PA's in the department. You will need some experience of managing PA's. Duties include: Full calender/diary management Inbox management Day to day coordination of PA's in the department Planning/overseeing logistics of new starters Assist with recruitment requirements Billing Arranging meetings Resource/performance management Assist with BD/marketing Experience required: 5 years as a Legal Secretary/PA with some coordinating experience For more info, please contact Adam at JM Legal
GRG are pleased to be working with a reputable brand who is seeking an experienced Executive Assistant to support their passionate CEO. This role will require on-site working minimum of 3 days per week, and flexibility to be on-site as business requires. Overview of the role: Provide executive assistance to the CEO, including email delegation, appointment setting, calendar management, and travel arrangements Act as Company Secretary and secretary to the Board, scheduling meetings, minute taking, and keeping governance records up to date Support all staff with recruitment, including the coordination of the entire process, advertising where appropriate, shortlisting, arranging interviews, and appointments Manage absence & holiday record keeping and maintenance of staff personnel files Process payroll each month and ensure payroll journal is kept up to date Plan and lead company events, meetings, conferences, and team-building activities Manage and attend company events, including annual conferences and awards Support succession planning, working in partnership with the CEO Key Skills & experience: Proven experience in a Personal Assistant to Director, Executive Assistant, PA, EA, Office Managerial position Awareness of HR practices, demonstrating line management and strategic succession planning Ability to work independently, be self-motivated & proactive with new ideas Initiative to resolve issues before they occur or impact the team Flexibility and dynamism to support team members with different personalities and responsibilities Excellent organisational skills and the ability to multi-task Outgoing, confident, and professional to communicate with internal and external stakeholders Ability to build strong relationships with members, stakeholders, and the team Proficient in Microsoft applications Strong written and verbal communication skills Company Benefits: Pension Scheme Competitive Salary Flexible working Company events Free on-site parking Health & well-being benefits Cycle to work scheme Life insurance Private medical insurance At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
May 17, 2024
Full time
GRG are pleased to be working with a reputable brand who is seeking an experienced Executive Assistant to support their passionate CEO. This role will require on-site working minimum of 3 days per week, and flexibility to be on-site as business requires. Overview of the role: Provide executive assistance to the CEO, including email delegation, appointment setting, calendar management, and travel arrangements Act as Company Secretary and secretary to the Board, scheduling meetings, minute taking, and keeping governance records up to date Support all staff with recruitment, including the coordination of the entire process, advertising where appropriate, shortlisting, arranging interviews, and appointments Manage absence & holiday record keeping and maintenance of staff personnel files Process payroll each month and ensure payroll journal is kept up to date Plan and lead company events, meetings, conferences, and team-building activities Manage and attend company events, including annual conferences and awards Support succession planning, working in partnership with the CEO Key Skills & experience: Proven experience in a Personal Assistant to Director, Executive Assistant, PA, EA, Office Managerial position Awareness of HR practices, demonstrating line management and strategic succession planning Ability to work independently, be self-motivated & proactive with new ideas Initiative to resolve issues before they occur or impact the team Flexibility and dynamism to support team members with different personalities and responsibilities Excellent organisational skills and the ability to multi-task Outgoing, confident, and professional to communicate with internal and external stakeholders Ability to build strong relationships with members, stakeholders, and the team Proficient in Microsoft applications Strong written and verbal communication skills Company Benefits: Pension Scheme Competitive Salary Flexible working Company events Free on-site parking Health & well-being benefits Cycle to work scheme Life insurance Private medical insurance At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
The S kills You'll Need: Japanese, administration, team secretary Your N ew S alary : (phone number removed) 5 days at office while training period, then 2-3 days at Office Permanent, Full-time Start: ASAP Working hours : 9-5 Japanese speaking PA/ Administrator - What You'll be Doing: To provide a full Personal Assistant service and administrative support to the team of about 10 people. Organizing and maintaining diaries Business travel arrangements (flight bookings, hotels, visa, car etc.) Settlement of travel expense and other expense Planning and arranging meetings, dinners, lunches etc. and booking restaurants for senior executives Coordinate appointments with clients Japanese speaking PA/ Administrator - The Skills You'll Need to Succeed: Excellent track record of PA and office administration experience Mother tongue standard Japanese and business level English written and verbal communication skills are required Open, honest approach and a good team player Hard working with commitment to the assignment Please follow us on Linkedin: people-first-team-japan We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation. People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability. People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.
May 17, 2024
Full time
The S kills You'll Need: Japanese, administration, team secretary Your N ew S alary : (phone number removed) 5 days at office while training period, then 2-3 days at Office Permanent, Full-time Start: ASAP Working hours : 9-5 Japanese speaking PA/ Administrator - What You'll be Doing: To provide a full Personal Assistant service and administrative support to the team of about 10 people. Organizing and maintaining diaries Business travel arrangements (flight bookings, hotels, visa, car etc.) Settlement of travel expense and other expense Planning and arranging meetings, dinners, lunches etc. and booking restaurants for senior executives Coordinate appointments with clients Japanese speaking PA/ Administrator - The Skills You'll Need to Succeed: Excellent track record of PA and office administration experience Mother tongue standard Japanese and business level English written and verbal communication skills are required Open, honest approach and a good team player Hard working with commitment to the assignment Please follow us on Linkedin: people-first-team-japan We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation. People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability. People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.
Legal Secretary/Administrator Bury St Edmunds £competitive Salary Your new company A prestigious and well established business based in Bury St Edmunds. Your new role This is a newly created role to join an industrious and fast-paced team. You will be required to provide efficient and proactive legal secretarial support for property and residential conveyancing fee earners. Duties include but not limited to: Secretarial and administrative support, including, preparing correspondence, copying, scanning and drafting, amending, formatting, and checking complex legal documents. Completion and submission of Land Registry applications as well as monitoring outstanding applications.Property searches via online portal.Audio and copy typing.Diarising and keeping track of key dates.Maintaining filing systems both paper and electronic.Answering incoming calls and liaising with clients. What you'll need to succeed To succeed in this job you must have previous (Conveyancing) LEGAL secretarial experience together with the ability to manage your own workloads and work at pace. You will need to have strong IT, coordination and administrative skills. What you'll get in return In return, you will be offered a competitive salary with great benefits and the chance to work as part of a collaborative team. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
May 17, 2024
Full time
Legal Secretary/Administrator Bury St Edmunds £competitive Salary Your new company A prestigious and well established business based in Bury St Edmunds. Your new role This is a newly created role to join an industrious and fast-paced team. You will be required to provide efficient and proactive legal secretarial support for property and residential conveyancing fee earners. Duties include but not limited to: Secretarial and administrative support, including, preparing correspondence, copying, scanning and drafting, amending, formatting, and checking complex legal documents. Completion and submission of Land Registry applications as well as monitoring outstanding applications.Property searches via online portal.Audio and copy typing.Diarising and keeping track of key dates.Maintaining filing systems both paper and electronic.Answering incoming calls and liaising with clients. What you'll need to succeed To succeed in this job you must have previous (Conveyancing) LEGAL secretarial experience together with the ability to manage your own workloads and work at pace. You will need to have strong IT, coordination and administrative skills. What you'll get in return In return, you will be offered a competitive salary with great benefits and the chance to work as part of a collaborative team. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Legal Secretary - Conveyancing Bristol - Salary up to 28k Yolk Legal Recruitment is excited to announce an exceptional opportunity in partnership with a forward-thinking high street firm, renowned for its innovative and modern approach to legal services. Our client is actively seeking an experienced Legal Secretary to join their busy Conveyancing team. Specialising in a range of services including Residential and Commercial Property matters in addition to Wills & Trusts, Probate & Estate Administration and Family Law, this firm boasts a robust presence with four offices across Bristol. Their success is underpinned by a commitment to nurturing long-standing client relationships and fostering repeat business. Embracing technological advancement, they are transitioning towards a paperless environment, reflecting their dedication to efficiency and sustainability. Beyond their professional achievements, the firm prides itself on cultivating a supportive, friendly, and family-orientated atmosphere, making it an ideal workplace for those seeking both professional fulfilment and a positive working environment. This new opportunity is for a talented Legal Secretary to join the Conveyancing team. In this role, you will provide essential support to fee earners at all levels of the Conveyancing team. As a Legal Secretary, you'll be responsible for assisting with issuing quotes and file opening, sending draft contract packs, filing key documents and dealing with basic client queries. This is what you'll be doing As a Conveyancing Legal Secretary you will be responsible for the following duties:- Answering email and telephone queries and redirecting them to the appropriate fee earner for review. Producing letters, emails, and documents, often from dictation. Managing diaries, scheduling appointments, and ensuring meeting rooms are booked for client visits. Updating electronic and/or paper files to maintain accurate and accessible documents. Assisting with Conveyancing administration tasks. The is what you'll bring to the team The successful candidate will bring the following experience to the Conveyancing Team:- Experience as a secretary/administrator working in a law firm or a professional services environment, preferably in a Conveyancing background. Strong organisational skills and the ability to work well under pressure. Effective communication skills both on the phone and via email. Positive attitude and approach to supporting a team. This is what you'll get in return You will receive the following benefits:- Competitive salary Hybrid work Opportunity to work with a supportive team in a highly respected legal practice Are you up to the challenge? If you are looking to pursue the next step in your career with a highly regarded law firm, we encourage you to apply by contacting Oliver Coodye at Yolk Recruitment. Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work. Please note, whilst we do our best to contact all candidates, due to the high number of applications we receive we cannot guarantee this for every role. If you have not heard anything from us within 7 days of applying - then unfortunately you have been unsuccessful. Please keep an eye on our website for more opportunities.
May 17, 2024
Full time
Legal Secretary - Conveyancing Bristol - Salary up to 28k Yolk Legal Recruitment is excited to announce an exceptional opportunity in partnership with a forward-thinking high street firm, renowned for its innovative and modern approach to legal services. Our client is actively seeking an experienced Legal Secretary to join their busy Conveyancing team. Specialising in a range of services including Residential and Commercial Property matters in addition to Wills & Trusts, Probate & Estate Administration and Family Law, this firm boasts a robust presence with four offices across Bristol. Their success is underpinned by a commitment to nurturing long-standing client relationships and fostering repeat business. Embracing technological advancement, they are transitioning towards a paperless environment, reflecting their dedication to efficiency and sustainability. Beyond their professional achievements, the firm prides itself on cultivating a supportive, friendly, and family-orientated atmosphere, making it an ideal workplace for those seeking both professional fulfilment and a positive working environment. This new opportunity is for a talented Legal Secretary to join the Conveyancing team. In this role, you will provide essential support to fee earners at all levels of the Conveyancing team. As a Legal Secretary, you'll be responsible for assisting with issuing quotes and file opening, sending draft contract packs, filing key documents and dealing with basic client queries. This is what you'll be doing As a Conveyancing Legal Secretary you will be responsible for the following duties:- Answering email and telephone queries and redirecting them to the appropriate fee earner for review. Producing letters, emails, and documents, often from dictation. Managing diaries, scheduling appointments, and ensuring meeting rooms are booked for client visits. Updating electronic and/or paper files to maintain accurate and accessible documents. Assisting with Conveyancing administration tasks. The is what you'll bring to the team The successful candidate will bring the following experience to the Conveyancing Team:- Experience as a secretary/administrator working in a law firm or a professional services environment, preferably in a Conveyancing background. Strong organisational skills and the ability to work well under pressure. Effective communication skills both on the phone and via email. Positive attitude and approach to supporting a team. This is what you'll get in return You will receive the following benefits:- Competitive salary Hybrid work Opportunity to work with a supportive team in a highly respected legal practice Are you up to the challenge? If you are looking to pursue the next step in your career with a highly regarded law firm, we encourage you to apply by contacting Oliver Coodye at Yolk Recruitment. Yolk Recruitment is an equal opportunities employer and embraces diversity in our workforce. We employ the best people for the job at hand and actively encourage applications from all qualified candidates, regardless of gender, age, race, religion, sexual orientation, disability, educational background, parental status, gender identity or any other protected characteristic. We champion and celebrate diversity at Yolk allowing our team to bring their whole selves to work. Please note, whilst we do our best to contact all candidates, due to the high number of applications we receive we cannot guarantee this for every role. If you have not heard anything from us within 7 days of applying - then unfortunately you have been unsuccessful. Please keep an eye on our website for more opportunities.
This role is for a meticulous and professional Legal Secretary who will provide comprehensive support to a team of solicitors in a renowned professional services firm based in Reading. Client Details Our client is a leading professional services firm in the UK, with a team of over 200 dedicated staff. They maintain a significant presence in the legal industry, offering a wide range of services to a diverse client base that spans both private and corporate sectors. Description Provide administrative support to solicitors. Prepare legal documents and correspondence. Manage client files and maintain confidentiality at all times. Handle client enquiries in a professional and timely manner. Coordinate meetings and manage solicitors' schedules. Ensure accurate billing of legal services. Maintain up-to-date knowledge of legal regulations and procedures. Contribute to the overall efficiency of the secretarial and business support department. Profile A successful Legal Secretary should have: A diploma in legal administration or relevant field. Proficiency in MS Office and legal software. Excellent written and verbal communication skills. Strong organisational and time-management skills. Ability to work under pressure and meet deadlines. A commitment to professional ethics, including confidentiality and integrity. Job Offer An estimated salary range of 24,000 - 26,000 per annum. Generous holiday leave. A supportive and professional work environment. Opportunities for personal and professional development. A role that is integral to the success of the firm. Join a firm that values its employees and encourages growth and development. Apply now to be part of a dedicated team in the professional services industry in Reading.
May 17, 2024
Full time
This role is for a meticulous and professional Legal Secretary who will provide comprehensive support to a team of solicitors in a renowned professional services firm based in Reading. Client Details Our client is a leading professional services firm in the UK, with a team of over 200 dedicated staff. They maintain a significant presence in the legal industry, offering a wide range of services to a diverse client base that spans both private and corporate sectors. Description Provide administrative support to solicitors. Prepare legal documents and correspondence. Manage client files and maintain confidentiality at all times. Handle client enquiries in a professional and timely manner. Coordinate meetings and manage solicitors' schedules. Ensure accurate billing of legal services. Maintain up-to-date knowledge of legal regulations and procedures. Contribute to the overall efficiency of the secretarial and business support department. Profile A successful Legal Secretary should have: A diploma in legal administration or relevant field. Proficiency in MS Office and legal software. Excellent written and verbal communication skills. Strong organisational and time-management skills. Ability to work under pressure and meet deadlines. A commitment to professional ethics, including confidentiality and integrity. Job Offer An estimated salary range of 24,000 - 26,000 per annum. Generous holiday leave. A supportive and professional work environment. Opportunities for personal and professional development. A role that is integral to the success of the firm. Join a firm that values its employees and encourages growth and development. Apply now to be part of a dedicated team in the professional services industry in Reading.