Client Services Coordinator Edinburgh £11.54 per hour + Holiday Pay Temporary Contract Reed Business Support are pleased to be working with an International Law firm based in Edinburgh City Centre. They're looking to onboard a client services coordinator on an initial temporary contract with a possibility of permanency. The successful candidate will be responsible for supporting with a variety of back and front office assistance. Monday - Friday 08:00 - 16:30Start date: ASAPOffice based Key responsibilities: - Set up meeting rooms with catering and lunch/breakfast orders (food and drink handling) - Ensure meeting rooms/client self service area and staff breakout areas are maintained to a very high standard. Meeting rooms are cleared and reset in a timely manner once vacated - Perform and log daily checks within the meeting room suite and client self service area, reporting any issues to the Assistant Facilities Manager or Facilities Co-ordinator. Provide high quality, reactive and pro-active support to these meeting rooms. - Assist with cover, in cases of absences, holidays etc for Reception. Person specifications: - Previous experience working in a Office Assistant / Customer Service role- Good customer service and communication skills- Good admin skills- Previous experience working with MS Office If you're interested in joining a friendly team and nice working environment, please apply now or contact Robbie Telfer at the Reed Edinburgh office for more details.
May 18, 2024
Full time
Client Services Coordinator Edinburgh £11.54 per hour + Holiday Pay Temporary Contract Reed Business Support are pleased to be working with an International Law firm based in Edinburgh City Centre. They're looking to onboard a client services coordinator on an initial temporary contract with a possibility of permanency. The successful candidate will be responsible for supporting with a variety of back and front office assistance. Monday - Friday 08:00 - 16:30Start date: ASAPOffice based Key responsibilities: - Set up meeting rooms with catering and lunch/breakfast orders (food and drink handling) - Ensure meeting rooms/client self service area and staff breakout areas are maintained to a very high standard. Meeting rooms are cleared and reset in a timely manner once vacated - Perform and log daily checks within the meeting room suite and client self service area, reporting any issues to the Assistant Facilities Manager or Facilities Co-ordinator. Provide high quality, reactive and pro-active support to these meeting rooms. - Assist with cover, in cases of absences, holidays etc for Reception. Person specifications: - Previous experience working in a Office Assistant / Customer Service role- Good customer service and communication skills- Good admin skills- Previous experience working with MS Office If you're interested in joining a friendly team and nice working environment, please apply now or contact Robbie Telfer at the Reed Edinburgh office for more details.
Randstad Construction & Property
Durham, County Durham
Executive Support Assistant £20.79 per hour plus benefits 12 months (Maternity Cover)Full Time - 37 hours per week Hybrid 3 days office / 2 days home Durham based My client has a great opportunity to be one of their Executive Support Assistants to support 3 oftheir Executive Directors to use their time efficiently, provide accurate, confidential, andproactive secretarial and organisational support. They're looking for you to proactively manage the diary, meeting requests, external visits andspeaking engagements and ensure schedules are organised and run smoothly. You'll beproactively forward planning their diaries and overall workload, highlighting potential issuesand pinch-points and suggesting/drafting solutions. Through continual horizon-scanning ofthe diary ensure Directors have appropriate planning and preparation time including co-ordination of any required pre meetings and briefings. You'll be setting up effective systems to ensure meeting and committee papers, performancereviews, training and other key pieces of work are received within the required time frames,along with adherence to all relevant regulatory rules and guidance applicable to the role,along with collation of and logging of all records including regulatory documentation. Also,where required, you'll provide secretariat support at directorate level meetings. They're looking for you to manage all customer, MP and wider stakeholder correspondencewhich is received via the executive and liaise with relevant teams and managers to ensurethis correspondence is responded to effectively. This may involve the need to talk directly tocustomers and other stakeholders too. You'll be coordinating their travel and accommodation arrangements ensuring sensible useof time and production of detailed and accurate travel itineraries. As part of a team providingExecutive Support, cover for and assist other Executive Support Assistants with tasks suchas Board papers, general office administrative systems and a focus on continuousimprovement at times of high workload or personal leave. About you We're looking for you to have proven PA experience working with Executives/Directors andbe an advocate for change in an organisation, along with new systems and technology thatis being introduced to an organisation. You'll be forward thinking, so able to think ahead andsecond guess requirements and needs at times. You'll have proven experience of working within a team, able to prioritise and managedeadlines, along with interpreting needs and creating effective presentations. You'll haveproven excellent written and verbal communication skills, along with organisational andadministrative skills with a keen eye for detail. They're looking for you to have resilience to adapt to ever changing priorities and demands,demonstrating knowledge and professionalism to support leaders to achieve outcomes,along with the ability to build relationships and networks at all levels throughout theorganisation.You'll have proven computer and technology skills, including excellent knowledge of Outlookand Microsoft packages too. If you would like to discuss this opportunity further please contact me: Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
May 18, 2024
Full time
Executive Support Assistant £20.79 per hour plus benefits 12 months (Maternity Cover)Full Time - 37 hours per week Hybrid 3 days office / 2 days home Durham based My client has a great opportunity to be one of their Executive Support Assistants to support 3 oftheir Executive Directors to use their time efficiently, provide accurate, confidential, andproactive secretarial and organisational support. They're looking for you to proactively manage the diary, meeting requests, external visits andspeaking engagements and ensure schedules are organised and run smoothly. You'll beproactively forward planning their diaries and overall workload, highlighting potential issuesand pinch-points and suggesting/drafting solutions. Through continual horizon-scanning ofthe diary ensure Directors have appropriate planning and preparation time including co-ordination of any required pre meetings and briefings. You'll be setting up effective systems to ensure meeting and committee papers, performancereviews, training and other key pieces of work are received within the required time frames,along with adherence to all relevant regulatory rules and guidance applicable to the role,along with collation of and logging of all records including regulatory documentation. Also,where required, you'll provide secretariat support at directorate level meetings. They're looking for you to manage all customer, MP and wider stakeholder correspondencewhich is received via the executive and liaise with relevant teams and managers to ensurethis correspondence is responded to effectively. This may involve the need to talk directly tocustomers and other stakeholders too. You'll be coordinating their travel and accommodation arrangements ensuring sensible useof time and production of detailed and accurate travel itineraries. As part of a team providingExecutive Support, cover for and assist other Executive Support Assistants with tasks suchas Board papers, general office administrative systems and a focus on continuousimprovement at times of high workload or personal leave. About you We're looking for you to have proven PA experience working with Executives/Directors andbe an advocate for change in an organisation, along with new systems and technology thatis being introduced to an organisation. You'll be forward thinking, so able to think ahead andsecond guess requirements and needs at times. You'll have proven experience of working within a team, able to prioritise and managedeadlines, along with interpreting needs and creating effective presentations. You'll haveproven excellent written and verbal communication skills, along with organisational andadministrative skills with a keen eye for detail. They're looking for you to have resilience to adapt to ever changing priorities and demands,demonstrating knowledge and professionalism to support leaders to achieve outcomes,along with the ability to build relationships and networks at all levels throughout theorganisation.You'll have proven computer and technology skills, including excellent knowledge of Outlookand Microsoft packages too. If you would like to discuss this opportunity further please contact me: Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Are you an organised and proactive individual looking to kick-start your career as an Assistant Office Manager? Our client, a small, specialist business in need of administrative support, is seeking a talented individual to join their team. This is a fantastic opportunity for someone who is ready to take on a challenging and varied role in a fast-paced environment. Responsibilities: Assist with office management duties, including paying invoices and updating spreadsheets. Input timesheets and generate reports from the time recording system. Produce invoices and reconcile sales ledger on a regular basis. Handle VAT returns and ensure they are filed accurately. Manage the day-to-day operations of the office, including insurance and facilities management. Negotiate contracts with suppliers, ensuring cost-effective solutions. Maintain an up-to-date client database. As an Assistant Office Manager, you will also take on administrative duties, providing essential support to the team: Answer and redirect phone calls, taking messages as necessary. Handle incoming and outgoing mail and prepare client letters. Perform necessary client checks on various systems. Manage the inbox and schedule for senior staff members. Conduct research and assist with document preparation. Coordinate meetings and attend as required. Take care of general office administration tasks, such as ordering supplies and archiving documents. Requirements: Excellent organisational and time management skills. Strong attention to detail and the ability to prioritise tasks effectively. Proficient in Microsoft Office Suite and other relevant software. Excellent communication and interpersonal skills. Previous experience in a similar administrative role would be an advantage. A proactive and positive attitude, with the ability to work well under pressure. In return, our client offers a salary range of £23,000 to £25,000 per year, as well as a supportive and friendly working environment. This is a permanent, full-time position, providing stability and room for growth within the organisation. If you are ready to step into a challenging and rewarding role as an Assistant Office Manager, apply now with your updated CV. Join our client's team and make a valuable contribution to their success. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 18, 2024
Full time
Are you an organised and proactive individual looking to kick-start your career as an Assistant Office Manager? Our client, a small, specialist business in need of administrative support, is seeking a talented individual to join their team. This is a fantastic opportunity for someone who is ready to take on a challenging and varied role in a fast-paced environment. Responsibilities: Assist with office management duties, including paying invoices and updating spreadsheets. Input timesheets and generate reports from the time recording system. Produce invoices and reconcile sales ledger on a regular basis. Handle VAT returns and ensure they are filed accurately. Manage the day-to-day operations of the office, including insurance and facilities management. Negotiate contracts with suppliers, ensuring cost-effective solutions. Maintain an up-to-date client database. As an Assistant Office Manager, you will also take on administrative duties, providing essential support to the team: Answer and redirect phone calls, taking messages as necessary. Handle incoming and outgoing mail and prepare client letters. Perform necessary client checks on various systems. Manage the inbox and schedule for senior staff members. Conduct research and assist with document preparation. Coordinate meetings and attend as required. Take care of general office administration tasks, such as ordering supplies and archiving documents. Requirements: Excellent organisational and time management skills. Strong attention to detail and the ability to prioritise tasks effectively. Proficient in Microsoft Office Suite and other relevant software. Excellent communication and interpersonal skills. Previous experience in a similar administrative role would be an advantage. A proactive and positive attitude, with the ability to work well under pressure. In return, our client offers a salary range of £23,000 to £25,000 per year, as well as a supportive and friendly working environment. This is a permanent, full-time position, providing stability and room for growth within the organisation. If you are ready to step into a challenging and rewarding role as an Assistant Office Manager, apply now with your updated CV. Join our client's team and make a valuable contribution to their success. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are proud to be working with a well-established and reputable Construction company that are looking for an Administrative Assistant to join their team. Are you looking for a role that enables you to grow and progress within the company? Have you got an eye for detail and ability to multi-task? This company is going places and this a rare opportunity for the right candidate who will find themselves working in a fun culture with an all round excellent package! Job Title: Administrative Assistant Location: Dawlish - Hybrid working (one day from home) Hours : Full time role with flexible working between 7:30am- 5:30pm Monday to Friday Salary : £24k- £26k per annum dependent on experience Benefits: 23 days holiday plus Bank Holidays, free parking, healthcare scheme, pension contribution and many social events! The Company: A well established and long-standing Construction company, who operate out of the Southwest providing contractors across the UK in many industries. The company has benefited from significant growth over the last few years and offers its staff development and progression. The Role: Working within a small and vibrant team of administrators you will be reporting to the office manager. You will provide varied admin support and be an integral part of team working across both administrative and training sections of the company. Key Duties General administrative support to the team Booking, amending, and managing all training for contractors Overseeing correct certification in place for contractors Dealing with company health care policy Compliance administration Setting up new contracts - files and electronic Keeping all ISO and Health and Safety paperwork up to date The duties will grow with the role and there is many exciting opportunities About You Administrative Experience A good working level within all Microsoft packages Ability to work as part of a team Willingness to learn and develop within the role Be highly organised and detail orientated Strong written and verbal communication skills Thrive in a multitasking environment Fun disposition and great sense of humour To Apply: If you would like to know more, please don't delay in calling us today on , email or apply online. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 18, 2024
Full time
We are proud to be working with a well-established and reputable Construction company that are looking for an Administrative Assistant to join their team. Are you looking for a role that enables you to grow and progress within the company? Have you got an eye for detail and ability to multi-task? This company is going places and this a rare opportunity for the right candidate who will find themselves working in a fun culture with an all round excellent package! Job Title: Administrative Assistant Location: Dawlish - Hybrid working (one day from home) Hours : Full time role with flexible working between 7:30am- 5:30pm Monday to Friday Salary : £24k- £26k per annum dependent on experience Benefits: 23 days holiday plus Bank Holidays, free parking, healthcare scheme, pension contribution and many social events! The Company: A well established and long-standing Construction company, who operate out of the Southwest providing contractors across the UK in many industries. The company has benefited from significant growth over the last few years and offers its staff development and progression. The Role: Working within a small and vibrant team of administrators you will be reporting to the office manager. You will provide varied admin support and be an integral part of team working across both administrative and training sections of the company. Key Duties General administrative support to the team Booking, amending, and managing all training for contractors Overseeing correct certification in place for contractors Dealing with company health care policy Compliance administration Setting up new contracts - files and electronic Keeping all ISO and Health and Safety paperwork up to date The duties will grow with the role and there is many exciting opportunities About You Administrative Experience A good working level within all Microsoft packages Ability to work as part of a team Willingness to learn and develop within the role Be highly organised and detail orientated Strong written and verbal communication skills Thrive in a multitasking environment Fun disposition and great sense of humour To Apply: If you would like to know more, please don't delay in calling us today on , email or apply online. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
The role - Receptionist/Business Support AssistantLocation - Blantyre, South LanarkshireHours - 40 hours per week Salary - £25k Our client, a reputable company in the construction industry, is currently seeking a receptionist to join their team based in Blantyre. This is a permanent full-time position, with office hours from Monday to Thursday 08:00 - 16:30 and Friday 08:00 - 15:30. As a successful candidate, you will play a crucial role in the smooth functioning of the main reception area, but you will also be involved in a variety administration tasks such as travel and accommodation bookings for our client's network of UK based offices. Due to the location of the role, we are only able to short list candidates who have their own vehicle.We are looking to speak with candidates who have an intermediate proficiency with Excel and have experience of handling business travel arrangements. Part of the interview process will involve an Excel proficiency test. Benefits: Competitive salary of £25,000 per year. Pension plan. Health cash plan and well-being support. Coffee machine Two paid volunteering days per year. Responsibilities: Greet and assist visitors, ensuring a high level of customer service Manage the switchboard, directing calls to the appropriate departments Sort and distribute mail, preparing outgoing mail and delivering it to the post office when necessary Maintain the Reception Manual and standard Office Maintenance folders Act as a Fire Warden, following safety procedures and conducting weekly fire alarm tests Coordinate room bookings and assist with video conferencing set up Monitor and restock office supplies Arrange catering/hospitality for meetings Coordinate travel and accommodation bookings Support the Office Manager and Assistant Office Manager with ad hoc administrative tasks Manage the reception calendar and rotation Requirements: Previous experience working in a customer-facing role, ideally in a receptionist position Familiarity with office operations and service standards Good understanding of Health, Safety, Quality, and Environmental policies Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams. Experience with SharePoint document filing system is a plus Strong organisational and time-management skills Self-motivated, proactive problem solver with excellent initiative Effective collaboration with colleagues and work towards common goals Excellent interpersonal skills and the ability to build relationships with individuals from diverse backgrounds High attention to detail and strong literacy and numeracy skills Confident, professional and calm under pressure Possession of a valid driving licence due to the requirement for office errands Why Join Our Client: Our client is an award-winning company known for its commitment to employee development and well-being. They offer comprehensive training programmes to help their employees thrive. Additionally, they provide opportunities for individuals to make a positive impact in their communities through paid volunteering days. As part of their team, you will be valued, respected, and have the chance to contribute to the company's success. If you are a dedicated and proactive individual with excellent communication skills, we encourage you to apply for this Receptionist position. Help our client continue to excel as you work in a supportive and inclusive environment. Apply now and become part of their story! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 18, 2024
Full time
The role - Receptionist/Business Support AssistantLocation - Blantyre, South LanarkshireHours - 40 hours per week Salary - £25k Our client, a reputable company in the construction industry, is currently seeking a receptionist to join their team based in Blantyre. This is a permanent full-time position, with office hours from Monday to Thursday 08:00 - 16:30 and Friday 08:00 - 15:30. As a successful candidate, you will play a crucial role in the smooth functioning of the main reception area, but you will also be involved in a variety administration tasks such as travel and accommodation bookings for our client's network of UK based offices. Due to the location of the role, we are only able to short list candidates who have their own vehicle.We are looking to speak with candidates who have an intermediate proficiency with Excel and have experience of handling business travel arrangements. Part of the interview process will involve an Excel proficiency test. Benefits: Competitive salary of £25,000 per year. Pension plan. Health cash plan and well-being support. Coffee machine Two paid volunteering days per year. Responsibilities: Greet and assist visitors, ensuring a high level of customer service Manage the switchboard, directing calls to the appropriate departments Sort and distribute mail, preparing outgoing mail and delivering it to the post office when necessary Maintain the Reception Manual and standard Office Maintenance folders Act as a Fire Warden, following safety procedures and conducting weekly fire alarm tests Coordinate room bookings and assist with video conferencing set up Monitor and restock office supplies Arrange catering/hospitality for meetings Coordinate travel and accommodation bookings Support the Office Manager and Assistant Office Manager with ad hoc administrative tasks Manage the reception calendar and rotation Requirements: Previous experience working in a customer-facing role, ideally in a receptionist position Familiarity with office operations and service standards Good understanding of Health, Safety, Quality, and Environmental policies Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams. Experience with SharePoint document filing system is a plus Strong organisational and time-management skills Self-motivated, proactive problem solver with excellent initiative Effective collaboration with colleagues and work towards common goals Excellent interpersonal skills and the ability to build relationships with individuals from diverse backgrounds High attention to detail and strong literacy and numeracy skills Confident, professional and calm under pressure Possession of a valid driving licence due to the requirement for office errands Why Join Our Client: Our client is an award-winning company known for its commitment to employee development and well-being. They offer comprehensive training programmes to help their employees thrive. Additionally, they provide opportunities for individuals to make a positive impact in their communities through paid volunteering days. As part of their team, you will be valued, respected, and have the chance to contribute to the company's success. If you are a dedicated and proactive individual with excellent communication skills, we encourage you to apply for this Receptionist position. Help our client continue to excel as you work in a supportive and inclusive environment. Apply now and become part of their story! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Are you organised, efficient, and looking for a dynamic administrative role in a creative environment? Our client is seeking a full-time Administrative Assistant to join our team at our Ongar office. As the administrative backbone of our operations, you will play a crucial role in supporting our team and ensuring the smooth running of day-to-day activities. Responsibilities: - Answering incoming calls, taking messages, and handling inquiries in a professional manner. - Typing and formatting various documents such as meeting minutes, certificates, and project information. - Coordinating travel arrangements including hotel bookings and flights. - Maintaining office supplies and ensuring the work space is tidy and organised. - Assisting with basic company expenses and administrative tasks. - Serving as the first point of contact alongside the Office Manager, greeting visitors and managing inquiries. - Managing calendars, scheduling meetings, and monitoring emails during team absences. - Providing support to all staff members and assisting with various tasks as needed. Job Requirements: - Proficiency in Microsoft Office suite with intermediate typing speed. - Excellent organisational skills and attention to detail. - Strong communication and interpersonal abilities. - Ability to multitask and prioritise tasks effectively. - Ideally, a valid driver's license due to limited public transport in the area. Benefits: - Potential temp to perm for the right person - Competitive salary based on experience. - Opportunities for growth and advancement within the company. - Joining a collaborative and innovative team in a dynamic work environment. If you're ready to take on a diverse range of administrative tasks and contribute to the success of our team, apply now! Please submit your CV. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
May 17, 2024
Seasonal
Are you organised, efficient, and looking for a dynamic administrative role in a creative environment? Our client is seeking a full-time Administrative Assistant to join our team at our Ongar office. As the administrative backbone of our operations, you will play a crucial role in supporting our team and ensuring the smooth running of day-to-day activities. Responsibilities: - Answering incoming calls, taking messages, and handling inquiries in a professional manner. - Typing and formatting various documents such as meeting minutes, certificates, and project information. - Coordinating travel arrangements including hotel bookings and flights. - Maintaining office supplies and ensuring the work space is tidy and organised. - Assisting with basic company expenses and administrative tasks. - Serving as the first point of contact alongside the Office Manager, greeting visitors and managing inquiries. - Managing calendars, scheduling meetings, and monitoring emails during team absences. - Providing support to all staff members and assisting with various tasks as needed. Job Requirements: - Proficiency in Microsoft Office suite with intermediate typing speed. - Excellent organisational skills and attention to detail. - Strong communication and interpersonal abilities. - Ability to multitask and prioritise tasks effectively. - Ideally, a valid driver's license due to limited public transport in the area. Benefits: - Potential temp to perm for the right person - Competitive salary based on experience. - Opportunities for growth and advancement within the company. - Joining a collaborative and innovative team in a dynamic work environment. If you're ready to take on a diverse range of administrative tasks and contribute to the success of our team, apply now! Please submit your CV. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.
Position: Wellbeing Centre Coordinator Location: Near Potters Bar, Herts Salary: £18,550 per annum (prorated)/ £25,316 per annum FTE Contract: Permanent, Monday - Friday, Full-time 37.5 hours per week/ term time only. 34 weeks per year. Wellbeing Centre Coordinator: Do you have previous experience of being first point of contact for students in need of wellbeing support? Have you got a Knowledge and understanding of health and wellbeing and coping strategies? Are you preferably Level 3 qualified in either nursing, social work, counselling or other relevant professional qualification? Do you have experience of working with young people and providing guidance and support to students on a one-to-one basis? Are you renowned for having excellent interpersonal and communication skills? Does the opportunity to work for an exclusive private school in beautiful settings with additional company perks, term-time only appeal to you? If you answer 'YES to some of the above, then please get in touch with the smart10 recruitment team today Main Purpose of the role: The Wellbeing Centre Coordinator works with the Assistant Head, Personalised Learning and Wellbeing, to ensure that wellbeing is consistently promoted and delivered across the School, to outstanding standards, in order to develop students confidence, resilience and knowledge of coping with their studies and everyday life. This includes, but is not limited to, being the first port of call for students wellbeing needs, responding to queries regarding a student s mental health, and providing brief interventions and coping strategies as appropriate. The Wellbeing Centre Coordinator will establish ongoing communication and positive relationships with students, Medical Centre, Personalised Learning Centre, Heads of Years, Safeguarding Team and the boarding staff to ensure students are provided with the best support and guidance. Main Duties & Responsibilities: Be the first point of contact for students in need of wellbeing support Be the point of contact for selected students at challenging times e.g. students with time-out cards, assistance during exam periods Respond in a timely fashion to any student's mental health concerns Support students to develop strategies and techniques to self-manage their mental wellbeing, anxieties etc. This may be on a one-to-one basis, or general awareness-raising activities generally with students Support the smooth running of the counselling service at the School Develop resources for tutorial and other campaigns throughout the academic year in order to raise awareness of wellbeing related activities and equip all students with strategies to keep themselves physically and emotionally well in everyday life Support staff training as required Maintain a thorough and up-to-date knowledge and understanding of policies, issues and legislation relating to support for students Keep appropriate, reliable and updated records Provide administrative support to the team, such as collating documentation, data inputting, formatting of documentation, proof-reading, updating website etc Contact parents and external agencies if agreed by the line manager Facilitate effective communication between the Wellbeing Centre, Personalised Learning Centre and Medical Centre Undertake professional development relevant to the role. Additional Responsibilities: Work alongside the General Office and the Boarding team to assist with the Missing child system and support with any emergencies that arise Provide support to the Head of PSHCEE by assisting with the organisation of external speakers. (including liaising with the speaker, agreeing the price and arranging the payment, arranging the date based on calendar and timetable allowance, organising location and logistics of the day, informing the necessary people of any arrangements made and keeping the records up to date.) Provide administrative support in other areas in the school as and when required Provide additional support for the Med Centre, if required. Person Specification; Key experiences: Qualification in nursing, social work, counselling or other relevant professional qualification relevant to this role, ideally to a Level 3 qualification and above or with work experience gained in a similar role Experience of working with young people Experience of providing guidance and support to students on a one-to-one basis Experience of providing brief interventions/ support Knowledge and understanding of health and wellbeing strategies and coping strategies Experience in planning and active promotion of policies, procedures and systems. Skill requirements An understanding of potential barriers to health and wellbeing as well as current and relevant health and wellbeing practices An understanding of specific learning difficulties and mental health issues Have a professional approach to maintaining appropriate relationships and personal boundaries. Personal Skills Excellent interpersonal and communication skills Have strong organisational skills and effective personal time management Ability to resolve problems and prioritise own workload Strong computer skills and proficient in the use of Word, Excel and Outlook Display initiative, be positive and enthusiastic Ability to remain calm in difficult situations Approachable and act in the best interest of the students. Please note that Smart10 Recruitment Group is serving as an employment agency/business for this opportunity. Your application will be thoroughly reviewed in comparison to other candidates, and if you are shortlisted, we will contact you directly soon. Smart10 is a multi-award-winning specialist recruitment consultancy, specialising in temporary, contract, and permanent placements across various business sectors. For information regarding how we handle and store your data, please refer to Smart10's Privacy Policy.
May 17, 2024
Full time
Position: Wellbeing Centre Coordinator Location: Near Potters Bar, Herts Salary: £18,550 per annum (prorated)/ £25,316 per annum FTE Contract: Permanent, Monday - Friday, Full-time 37.5 hours per week/ term time only. 34 weeks per year. Wellbeing Centre Coordinator: Do you have previous experience of being first point of contact for students in need of wellbeing support? Have you got a Knowledge and understanding of health and wellbeing and coping strategies? Are you preferably Level 3 qualified in either nursing, social work, counselling or other relevant professional qualification? Do you have experience of working with young people and providing guidance and support to students on a one-to-one basis? Are you renowned for having excellent interpersonal and communication skills? Does the opportunity to work for an exclusive private school in beautiful settings with additional company perks, term-time only appeal to you? If you answer 'YES to some of the above, then please get in touch with the smart10 recruitment team today Main Purpose of the role: The Wellbeing Centre Coordinator works with the Assistant Head, Personalised Learning and Wellbeing, to ensure that wellbeing is consistently promoted and delivered across the School, to outstanding standards, in order to develop students confidence, resilience and knowledge of coping with their studies and everyday life. This includes, but is not limited to, being the first port of call for students wellbeing needs, responding to queries regarding a student s mental health, and providing brief interventions and coping strategies as appropriate. The Wellbeing Centre Coordinator will establish ongoing communication and positive relationships with students, Medical Centre, Personalised Learning Centre, Heads of Years, Safeguarding Team and the boarding staff to ensure students are provided with the best support and guidance. Main Duties & Responsibilities: Be the first point of contact for students in need of wellbeing support Be the point of contact for selected students at challenging times e.g. students with time-out cards, assistance during exam periods Respond in a timely fashion to any student's mental health concerns Support students to develop strategies and techniques to self-manage their mental wellbeing, anxieties etc. This may be on a one-to-one basis, or general awareness-raising activities generally with students Support the smooth running of the counselling service at the School Develop resources for tutorial and other campaigns throughout the academic year in order to raise awareness of wellbeing related activities and equip all students with strategies to keep themselves physically and emotionally well in everyday life Support staff training as required Maintain a thorough and up-to-date knowledge and understanding of policies, issues and legislation relating to support for students Keep appropriate, reliable and updated records Provide administrative support to the team, such as collating documentation, data inputting, formatting of documentation, proof-reading, updating website etc Contact parents and external agencies if agreed by the line manager Facilitate effective communication between the Wellbeing Centre, Personalised Learning Centre and Medical Centre Undertake professional development relevant to the role. Additional Responsibilities: Work alongside the General Office and the Boarding team to assist with the Missing child system and support with any emergencies that arise Provide support to the Head of PSHCEE by assisting with the organisation of external speakers. (including liaising with the speaker, agreeing the price and arranging the payment, arranging the date based on calendar and timetable allowance, organising location and logistics of the day, informing the necessary people of any arrangements made and keeping the records up to date.) Provide administrative support in other areas in the school as and when required Provide additional support for the Med Centre, if required. Person Specification; Key experiences: Qualification in nursing, social work, counselling or other relevant professional qualification relevant to this role, ideally to a Level 3 qualification and above or with work experience gained in a similar role Experience of working with young people Experience of providing guidance and support to students on a one-to-one basis Experience of providing brief interventions/ support Knowledge and understanding of health and wellbeing strategies and coping strategies Experience in planning and active promotion of policies, procedures and systems. Skill requirements An understanding of potential barriers to health and wellbeing as well as current and relevant health and wellbeing practices An understanding of specific learning difficulties and mental health issues Have a professional approach to maintaining appropriate relationships and personal boundaries. Personal Skills Excellent interpersonal and communication skills Have strong organisational skills and effective personal time management Ability to resolve problems and prioritise own workload Strong computer skills and proficient in the use of Word, Excel and Outlook Display initiative, be positive and enthusiastic Ability to remain calm in difficult situations Approachable and act in the best interest of the students. Please note that Smart10 Recruitment Group is serving as an employment agency/business for this opportunity. Your application will be thoroughly reviewed in comparison to other candidates, and if you are shortlisted, we will contact you directly soon. Smart10 is a multi-award-winning specialist recruitment consultancy, specialising in temporary, contract, and permanent placements across various business sectors. For information regarding how we handle and store your data, please refer to Smart10's Privacy Policy.
Your new company Your new company is a US law firm working across all aspects of Energy and Construction. They have offices around the globe, but you will be based out of their London premises, near London Bridge. The role is hybrid, based on 3 days in the office and 2 days working from home. Some travel to regional and international offices may also be required for this role. Your new role You will mainly be tasked with overseeing the billing and collections across numerous offices, liaising with partners, fee earners, revenue controllers and billing assistants. Other responsibilities will include, but not be limited to: Managing and developing direct reports, ensuring all team objectives, collection targets and billing deadlines are met. Lead the collection and billing software training. Develop KPIs for your team. Maintain extensive knowledge of all significant WIP and debt balances and report analysis to each office. Supporting the Credit Control team, monitoring inventory levels and client exposures. What you'll need to succeed To succeed in the application process for this role, you will need relevant experience from a legal background operating as a Revenue, Credit or Billing Manager . Ideally, you will have used either 3E, EBillingHub or Elite Enterprise. If you have experienced a change of management and assisted in the implementation of new finance systems, that would also be advantageous. Any knowledge of Solicitor's Accounts Rules and VAT Regulations will also be a bonus. Any additional languages spoken will also stand out. What you'll get in return In return, you will receive a competitive salary plus a discretionary bonus, 28 days holiday (plus bank holidays) and private medical cover that you have the option to add dependants to. There are also wider benefits, such as matched employer pension contributions and the ability to purchase extra holiday days. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 17, 2024
Full time
Your new company Your new company is a US law firm working across all aspects of Energy and Construction. They have offices around the globe, but you will be based out of their London premises, near London Bridge. The role is hybrid, based on 3 days in the office and 2 days working from home. Some travel to regional and international offices may also be required for this role. Your new role You will mainly be tasked with overseeing the billing and collections across numerous offices, liaising with partners, fee earners, revenue controllers and billing assistants. Other responsibilities will include, but not be limited to: Managing and developing direct reports, ensuring all team objectives, collection targets and billing deadlines are met. Lead the collection and billing software training. Develop KPIs for your team. Maintain extensive knowledge of all significant WIP and debt balances and report analysis to each office. Supporting the Credit Control team, monitoring inventory levels and client exposures. What you'll need to succeed To succeed in the application process for this role, you will need relevant experience from a legal background operating as a Revenue, Credit or Billing Manager . Ideally, you will have used either 3E, EBillingHub or Elite Enterprise. If you have experienced a change of management and assisted in the implementation of new finance systems, that would also be advantageous. Any knowledge of Solicitor's Accounts Rules and VAT Regulations will also be a bonus. Any additional languages spoken will also stand out. What you'll get in return In return, you will receive a competitive salary plus a discretionary bonus, 28 days holiday (plus bank holidays) and private medical cover that you have the option to add dependants to. There are also wider benefits, such as matched employer pension contributions and the ability to purchase extra holiday days. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Sewell Wallis are currently recruiting for an experienced Executive Assistant on a temporary basis, to join a well-established business based in Wakefield. The role will be To provide an executive level PA service to the Trust central team, making sure to support the PA to CEO as may be required with the administration of Governance arrangements at Board of Trustees level and any other key activities led by senior members of the team. The duties of this role are: Provide a high level, professional, pro-active PA service to the Executive Team including the COO, CFO and Directors in the central team. Attend MAT Ops meetings, manage action trackers and records of meetings, following up on actions arising. Collate information, produce reports, communications, correspondence and documentation on behalf of the Executive Team. Deal with initial queries and complaints. Monitor and manager Trust mailboxes. Act as first point of contact for the Executive Team, filter incoming post, telephone communications and emails as may be required. Benefits: Working with a very supportive team. For more information please contact Suliman To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
May 17, 2024
Seasonal
Sewell Wallis are currently recruiting for an experienced Executive Assistant on a temporary basis, to join a well-established business based in Wakefield. The role will be To provide an executive level PA service to the Trust central team, making sure to support the PA to CEO as may be required with the administration of Governance arrangements at Board of Trustees level and any other key activities led by senior members of the team. The duties of this role are: Provide a high level, professional, pro-active PA service to the Executive Team including the COO, CFO and Directors in the central team. Attend MAT Ops meetings, manage action trackers and records of meetings, following up on actions arising. Collate information, produce reports, communications, correspondence and documentation on behalf of the Executive Team. Deal with initial queries and complaints. Monitor and manager Trust mailboxes. Act as first point of contact for the Executive Team, filter incoming post, telephone communications and emails as may be required. Benefits: Working with a very supportive team. For more information please contact Suliman To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Summary: The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Skills: Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organised and confidential. Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Seasonal
Summary: The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Skills: Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organised and confidential. Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Part Time Personal Assistant & Office Manager 35,000 - 45,000 13 Month FTC Maternity Cover, Part Time Based near Bank Station Join our client, a dynamic and forward-thinking organisation, as their Personal Assistant & Office Manager! This is a fantastic opportunity to provide comprehensive support to the CEO and their team and play a crucial role in the smooth running of the office. As a Fixed Term Contract covering maternity leave for 13 months, you'll have the chance to make an immediate impact in a part-time capacity. Why work with our client? Flexible Working: Our client offers a fantastic working environment, with flexible working hours. Pension: 10% company contribution towards your pension. Culture: You'll be part of a supportive team that values work-life balance and encourages personal growth and development. Close-knit and inclusive team: Join a growing team with a welcoming and dynamic atmosphere. Responsibilities: As the CEO's trusted PA, you will handle all incoming communication and correspondence, ensuring that matters are dealt with effectively and confidentially. Your exceptional organisational skills will shine as you arrange internal and external meetings and calls across different time zones, staying one step ahead by preparing all relevant documentation. With an eye for detail, you will create impressive presentations, reports, and other documents supporting the organisation's objectives using Word, Excel, and PowerPoint. Managing complex travel arrangements and itineraries will be a breeze for you, and your dedication to the role means you'll be responsive to any email, text, or phone call, even outside of normal business hours. In addition to supporting the CEO, as the Office Manager, you will play a pivotal role in the smooth day-to-day operations of the office. Your responsibilities will include: Assisting with the organisation's finances, including processing invoices, managing expense claims, and overseeing creditors. Keeping Companies House documents up to date, ensuring compliance with regulatory requirements. Acting as the main point of contact for IT support, maintaining office supply inventory, and developing an in-depth knowledge of organisational processes. Building strong relationships with clients and key contacts, regularly communicating with Board members, and organising board meetings and events. To be successful in this role, you must have: Previous experience within a PA or Office Management role is essential. Previous experience supporting senior executives and managing office operations is highly desirable. Excellent communication and organisational skills, along with a keen eye for detail. Your ability to prioritise tasks and maintain confidentiality will be essential, as will your proficiency in MS Office suite. If you're ready to take on this exciting challenge, apply now and become an integral part of our client's success story! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Full time
Part Time Personal Assistant & Office Manager 35,000 - 45,000 13 Month FTC Maternity Cover, Part Time Based near Bank Station Join our client, a dynamic and forward-thinking organisation, as their Personal Assistant & Office Manager! This is a fantastic opportunity to provide comprehensive support to the CEO and their team and play a crucial role in the smooth running of the office. As a Fixed Term Contract covering maternity leave for 13 months, you'll have the chance to make an immediate impact in a part-time capacity. Why work with our client? Flexible Working: Our client offers a fantastic working environment, with flexible working hours. Pension: 10% company contribution towards your pension. Culture: You'll be part of a supportive team that values work-life balance and encourages personal growth and development. Close-knit and inclusive team: Join a growing team with a welcoming and dynamic atmosphere. Responsibilities: As the CEO's trusted PA, you will handle all incoming communication and correspondence, ensuring that matters are dealt with effectively and confidentially. Your exceptional organisational skills will shine as you arrange internal and external meetings and calls across different time zones, staying one step ahead by preparing all relevant documentation. With an eye for detail, you will create impressive presentations, reports, and other documents supporting the organisation's objectives using Word, Excel, and PowerPoint. Managing complex travel arrangements and itineraries will be a breeze for you, and your dedication to the role means you'll be responsive to any email, text, or phone call, even outside of normal business hours. In addition to supporting the CEO, as the Office Manager, you will play a pivotal role in the smooth day-to-day operations of the office. Your responsibilities will include: Assisting with the organisation's finances, including processing invoices, managing expense claims, and overseeing creditors. Keeping Companies House documents up to date, ensuring compliance with regulatory requirements. Acting as the main point of contact for IT support, maintaining office supply inventory, and developing an in-depth knowledge of organisational processes. Building strong relationships with clients and key contacts, regularly communicating with Board members, and organising board meetings and events. To be successful in this role, you must have: Previous experience within a PA or Office Management role is essential. Previous experience supporting senior executives and managing office operations is highly desirable. Excellent communication and organisational skills, along with a keen eye for detail. Your ability to prioritise tasks and maintain confidentiality will be essential, as will your proficiency in MS Office suite. If you're ready to take on this exciting challenge, apply now and become an integral part of our client's success story! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Are you ready to take your finance career to the next level with a thriving and successful retail business? Our clients Head Office in Plymouth is on the lookout for a talented Accounts Payable Finance Assistant to join their dynamic team! Reporting directly to the Overheads Manager, you will play a crucial role in the day-to-day operations of our finance department. Why You'll Love Working With them: Vibrant Work Environment: Be part of a bustling, high-energy team in the heart of Plymouth. Career Growth: We provide opportunities for professional development and recognised financial qualifications. Exceptional Benefits: Enjoy a competitive salary, pension, employee discounts, and more! Temp to Permanent opportunity Responsibilities: Master Our AP System: Take full ownership of our Data Capture AP system, ensuring accuracy and efficiency. Invoice Management: Code all invoices correctly to P&L or Balance Sheet codes and manage the approval process to meet payment deadlines. Mailbox Control: Handle supplier queries and documents effectively. Aged Creditor Reviews: Conduct regular reviews to maintain financial health. Account Management: Oversee Direct Debit and Proforma accounts, assigning invoices to GRN. Process Improvements: Continuously seek and implement improvements to enhance day-to-day functions. Reconciliation: Perform supplier statement reconciliations. Dispute Resolution: Collaborate with internal and external colleagues to resolve outstanding disputes. Month-End Preparation: Assist with month-end processes. Ad Hoc Duties: Flexibly cover additional duties as needed. What We're Looking For: Proven Experience: A track record of success in a fast-paced environment. Organisational Skills: High level of organisation and proficiency in dealing with the unexpected. Financial Qualification: AAT or equivalent is desirable. Communication & Analytical Skills: Strong communication and analytical abilities. Team Player: Ability to work both autonomously and as part of a team, adhering to strict deadlines. Attention to Detail: Exceptional accuracy and attention to detail. Tech Savvy: Intermediate to advanced Excel skills and overall IT literacy. What We Offer: Competitive Salary: Reflective of your skills and experience. Accredited Qualification: Opportunities for professional qualifications. Comprehensive Benefits: Including pension, long service awards, employee discounts, and a cycle-to-work scheme. Flexible & Hybrid Working: Enjoy the balance of office and home working. Position Details: Type: Temporary to Permanent, Full-time Hours: Monday - Friday, 08:45am - 17:30pm Location: Plymouth, Devon Salary: Competitive to be discussed upon application Ready to Make an Impact? If you're an adaptable, confident, and detail-oriented Finance professional, we want to hear from you! Join us at our clients vibrant Head Office in Plymouth and help drive their success. Apply today or contact Chelsea Goodman in the Pertemps Plymouth.
May 17, 2024
Full time
Are you ready to take your finance career to the next level with a thriving and successful retail business? Our clients Head Office in Plymouth is on the lookout for a talented Accounts Payable Finance Assistant to join their dynamic team! Reporting directly to the Overheads Manager, you will play a crucial role in the day-to-day operations of our finance department. Why You'll Love Working With them: Vibrant Work Environment: Be part of a bustling, high-energy team in the heart of Plymouth. Career Growth: We provide opportunities for professional development and recognised financial qualifications. Exceptional Benefits: Enjoy a competitive salary, pension, employee discounts, and more! Temp to Permanent opportunity Responsibilities: Master Our AP System: Take full ownership of our Data Capture AP system, ensuring accuracy and efficiency. Invoice Management: Code all invoices correctly to P&L or Balance Sheet codes and manage the approval process to meet payment deadlines. Mailbox Control: Handle supplier queries and documents effectively. Aged Creditor Reviews: Conduct regular reviews to maintain financial health. Account Management: Oversee Direct Debit and Proforma accounts, assigning invoices to GRN. Process Improvements: Continuously seek and implement improvements to enhance day-to-day functions. Reconciliation: Perform supplier statement reconciliations. Dispute Resolution: Collaborate with internal and external colleagues to resolve outstanding disputes. Month-End Preparation: Assist with month-end processes. Ad Hoc Duties: Flexibly cover additional duties as needed. What We're Looking For: Proven Experience: A track record of success in a fast-paced environment. Organisational Skills: High level of organisation and proficiency in dealing with the unexpected. Financial Qualification: AAT or equivalent is desirable. Communication & Analytical Skills: Strong communication and analytical abilities. Team Player: Ability to work both autonomously and as part of a team, adhering to strict deadlines. Attention to Detail: Exceptional accuracy and attention to detail. Tech Savvy: Intermediate to advanced Excel skills and overall IT literacy. What We Offer: Competitive Salary: Reflective of your skills and experience. Accredited Qualification: Opportunities for professional qualifications. Comprehensive Benefits: Including pension, long service awards, employee discounts, and a cycle-to-work scheme. Flexible & Hybrid Working: Enjoy the balance of office and home working. Position Details: Type: Temporary to Permanent, Full-time Hours: Monday - Friday, 08:45am - 17:30pm Location: Plymouth, Devon Salary: Competitive to be discussed upon application Ready to Make an Impact? If you're an adaptable, confident, and detail-oriented Finance professional, we want to hear from you! Join us at our clients vibrant Head Office in Plymouth and help drive their success. Apply today or contact Chelsea Goodman in the Pertemps Plymouth.
We are working with a market leading business, based on the outskirts of Derby who are looking for a Administrator and Customer Service Assistant to join their successful company on a temp to perm basis, for the right candiate. You will provide excellent customer service and administration skills as part of a fast paced team. To be considered for the role, you ll require the following essentials: Current or recent experience within a customer service/administration role Strong knowledge of MS Office, particularly MS Excel Previous experience of using Sage 50 would be advantageous Excellent communication skills - written and verbal Ability to work to strict deadlines Work well under pressure The ideal candidate will have proven experience within a customer service/administration role with experience of processing customer orders. You will be very organised and have fantastic attention to detail. You won t be afraid to get stuck in on a regular basis. Reporting to the Admin Manager, you ll be: Processing orders on the CRM system (Salesforce) in a timely manner Greeting customers and visitors Answering all calls with a professional manner Handling incoming deliveries & stock & matching upto the delivery notes Updating purchase orders on the system Processing orders, raisisng invoice and chasing outstanding payments Providing an excellent customer service Salary & Working Hours £11.44 per hour Full time hours, Monday Thursday 8.30am 5pm and Friday 8.30am 3- .45pm 22 holidays per yeah including Bank holidays Free on-site parking Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as an recruitment agency in relation to this vacancy. See our website for more details and jobs available - (url removed)
May 17, 2024
Contractor
We are working with a market leading business, based on the outskirts of Derby who are looking for a Administrator and Customer Service Assistant to join their successful company on a temp to perm basis, for the right candiate. You will provide excellent customer service and administration skills as part of a fast paced team. To be considered for the role, you ll require the following essentials: Current or recent experience within a customer service/administration role Strong knowledge of MS Office, particularly MS Excel Previous experience of using Sage 50 would be advantageous Excellent communication skills - written and verbal Ability to work to strict deadlines Work well under pressure The ideal candidate will have proven experience within a customer service/administration role with experience of processing customer orders. You will be very organised and have fantastic attention to detail. You won t be afraid to get stuck in on a regular basis. Reporting to the Admin Manager, you ll be: Processing orders on the CRM system (Salesforce) in a timely manner Greeting customers and visitors Answering all calls with a professional manner Handling incoming deliveries & stock & matching upto the delivery notes Updating purchase orders on the system Processing orders, raisisng invoice and chasing outstanding payments Providing an excellent customer service Salary & Working Hours £11.44 per hour Full time hours, Monday Thursday 8.30am 5pm and Friday 8.30am 3- .45pm 22 holidays per yeah including Bank holidays Free on-site parking Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as an recruitment agency in relation to this vacancy. See our website for more details and jobs available - (url removed)
Are you an organised and proactive individual looking to kick-start your career as an Assistant Office Manager? Our client, a small, specialist business in need of administrative support, is seeking a talented individual to join their team. This is a fantastic opportunity for someone who is ready to take on a challenging and varied role in a fast-paced environment. Responsibilities: Assist with office management duties, including paying invoices and updating spreadsheets. Input timesheets and generate reports from the time recording system. Produce invoices and reconcile sales ledger on a regular basis. Handle VAT returns and ensure they are filed accurately. Manage the day-to-day operations of the office, including insurance and facilities management. Negotiate contracts with suppliers, ensuring cost-effective solutions. Maintain an up-to-date client database. As an Assistant Office Manager, you will also take on administrative duties, providing essential support to the team: Answer and redirect phone calls, taking messages as necessary. Handle incoming and outgoing mail and prepare client letters. Perform necessary client checks on various systems. Manage the inbox and schedule for senior staff members. Conduct research and assist with document preparation. Coordinate meetings and attend as required. Take care of general office administration tasks, such as ordering supplies and archiving documents. Requirements: Excellent organisational and time management skills. Strong attention to detail and the ability to prioritise tasks effectively. Proficient in Microsoft Office Suite and other relevant software. Excellent communication and interpersonal skills. Previous experience in a similar administrative role would be an advantage. A proactive and positive attitude, with the ability to work well under pressure. In return, our client offers a salary range of 23,000 to 25,000 per year, as well as a supportive and friendly working environment. This is a permanent, full-time position, providing stability and room for growth within the organisation. If you are ready to step into a challenging and rewarding role as an Assistant Office Manager, apply now with your updated CV. Join our client's team and make a valuable contribution to their success. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Full time
Are you an organised and proactive individual looking to kick-start your career as an Assistant Office Manager? Our client, a small, specialist business in need of administrative support, is seeking a talented individual to join their team. This is a fantastic opportunity for someone who is ready to take on a challenging and varied role in a fast-paced environment. Responsibilities: Assist with office management duties, including paying invoices and updating spreadsheets. Input timesheets and generate reports from the time recording system. Produce invoices and reconcile sales ledger on a regular basis. Handle VAT returns and ensure they are filed accurately. Manage the day-to-day operations of the office, including insurance and facilities management. Negotiate contracts with suppliers, ensuring cost-effective solutions. Maintain an up-to-date client database. As an Assistant Office Manager, you will also take on administrative duties, providing essential support to the team: Answer and redirect phone calls, taking messages as necessary. Handle incoming and outgoing mail and prepare client letters. Perform necessary client checks on various systems. Manage the inbox and schedule for senior staff members. Conduct research and assist with document preparation. Coordinate meetings and attend as required. Take care of general office administration tasks, such as ordering supplies and archiving documents. Requirements: Excellent organisational and time management skills. Strong attention to detail and the ability to prioritise tasks effectively. Proficient in Microsoft Office Suite and other relevant software. Excellent communication and interpersonal skills. Previous experience in a similar administrative role would be an advantage. A proactive and positive attitude, with the ability to work well under pressure. In return, our client offers a salary range of 23,000 to 25,000 per year, as well as a supportive and friendly working environment. This is a permanent, full-time position, providing stability and room for growth within the organisation. If you are ready to step into a challenging and rewarding role as an Assistant Office Manager, apply now with your updated CV. Join our client's team and make a valuable contribution to their success. Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are looking for a self-motivated and driven Client Services Assistant to join our team, we work on a large public sector contract recruiting and fulfilling a short term requirements in Buckinghamshire Job Title: Client Services Assistant Hours: Monday to Friday, 37 hours a week, between the hours of 09:OO to 17:30 each day. Location: Hybrid basis, office based in Aylesbury town centre. Salary: 21,000 Per Annum Contract Type: Temporary with a view to go Permanent What will you be doing? As a Client Services Assistant, you will assist responsible for assisting the client fulfulling short term requirements, your duties will include: -Managing the booking process, discussing needs with the client -Fulfilling requirements with available staff -Recruitment for new candidates -Managing job applications, assessing suitability for roles -Ensuring the effective utilisation of the applicant tracking system, entering and updating candidate data into relevant systems, uploading candidate's information and ensuring data quality -Providing accurate and timely transactional responses and communication with candidates and hiring managers and using discretion and sensitivity to resolves issues where possible. -Producing weekly reports and statistics using our in-house systems What we are looking for We are looking for a positive thinking, self-motivated individual with excellent verbal and written communication skills with the ability to focus on providing an outstanding service to a high priority service for the client. This role would be suited to an experienced administrator / resourcer who is able to work in a fast paced environment and is interested in developing account management skills Why become a part of our team? This is an exciting opportunity to work for the UK's largest independent recruitment company who have be voted 'the Sunday Times Top 100 best companies to work for' for 15 years running! Our experienced, passionate and friendly team will provide you with excellent training and support. We are not a big faceless company, quite the opposite: we strongly believe in the personal touch with everything we do. We are proud to be accredited 'investor in people' which is reflected across our business in length of service and career progression of our employees. We look forward to hearing from you!
May 17, 2024
Full time
We are looking for a self-motivated and driven Client Services Assistant to join our team, we work on a large public sector contract recruiting and fulfilling a short term requirements in Buckinghamshire Job Title: Client Services Assistant Hours: Monday to Friday, 37 hours a week, between the hours of 09:OO to 17:30 each day. Location: Hybrid basis, office based in Aylesbury town centre. Salary: 21,000 Per Annum Contract Type: Temporary with a view to go Permanent What will you be doing? As a Client Services Assistant, you will assist responsible for assisting the client fulfulling short term requirements, your duties will include: -Managing the booking process, discussing needs with the client -Fulfilling requirements with available staff -Recruitment for new candidates -Managing job applications, assessing suitability for roles -Ensuring the effective utilisation of the applicant tracking system, entering and updating candidate data into relevant systems, uploading candidate's information and ensuring data quality -Providing accurate and timely transactional responses and communication with candidates and hiring managers and using discretion and sensitivity to resolves issues where possible. -Producing weekly reports and statistics using our in-house systems What we are looking for We are looking for a positive thinking, self-motivated individual with excellent verbal and written communication skills with the ability to focus on providing an outstanding service to a high priority service for the client. This role would be suited to an experienced administrator / resourcer who is able to work in a fast paced environment and is interested in developing account management skills Why become a part of our team? This is an exciting opportunity to work for the UK's largest independent recruitment company who have be voted 'the Sunday Times Top 100 best companies to work for' for 15 years running! Our experienced, passionate and friendly team will provide you with excellent training and support. We are not a big faceless company, quite the opposite: we strongly believe in the personal touch with everything we do. We are proud to be accredited 'investor in people' which is reflected across our business in length of service and career progression of our employees. We look forward to hearing from you!
Office Assistant We are working with a growing business based in Paddington, who are searching for a friendly and confident Office Assistant. Joining their team, you'll assist the Office Manager with daily operations, requiring someone with proficiency in QuickBooks. Your initial duties will include bill management, invoicing via QuickBooks, data entry, and scheduling gas testing appointments with clients' tenants. While the role demands dedication, it offers rewards, making it ideal for proactive individuals seeking a long-term career opportunity where they can excel. Responsibilities: Answering all telephone calls and being the first point of call for the business. Dealing with all emails and other enquiries in a timely manner. Raising quotes and invoicing customers promptly. Ordering parts for jobs as requested. Ensure all accepted quotes from customers are actioned quickly and efficiently via QuickBooks. Confirmed Details: Monday & Wednesday, 8:30am - 15:30pm Temp to perm (performance depending) 8,750 per annum ( 12.02 per hour) Refer a friend and earn up to 500! If you know someone who is searching for a new opportunity, recommend Lloyd Recruitment Services and you will receive a retail voucher of your choice up the value of 500. Full details can be found on our website. Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
May 17, 2024
Full time
Office Assistant We are working with a growing business based in Paddington, who are searching for a friendly and confident Office Assistant. Joining their team, you'll assist the Office Manager with daily operations, requiring someone with proficiency in QuickBooks. Your initial duties will include bill management, invoicing via QuickBooks, data entry, and scheduling gas testing appointments with clients' tenants. While the role demands dedication, it offers rewards, making it ideal for proactive individuals seeking a long-term career opportunity where they can excel. Responsibilities: Answering all telephone calls and being the first point of call for the business. Dealing with all emails and other enquiries in a timely manner. Raising quotes and invoicing customers promptly. Ordering parts for jobs as requested. Ensure all accepted quotes from customers are actioned quickly and efficiently via QuickBooks. Confirmed Details: Monday & Wednesday, 8:30am - 15:30pm Temp to perm (performance depending) 8,750 per annum ( 12.02 per hour) Refer a friend and earn up to 500! If you know someone who is searching for a new opportunity, recommend Lloyd Recruitment Services and you will receive a retail voucher of your choice up the value of 500. Full details can be found on our website. Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
Role: Part time Office Assistant Salary: 24k- 26k pro rata Location: London Are you a proactive and highly organised individual with a passion for sustainability and affordable fashion? Our client, a London-based brand on a mission to revolutionise women's fashion, is looking for a dedicated and enthusiastic Office Assistant to join their team. If you are ready to be a part of their journey and contribute to their mission of creating responsible and affordable fashion, then this opportunity is for you! As an Office Assistant , you will provide essential support to the Executive Assistant to the CEO and People and Culture Manager, ensuring the smooth running of day-to-day office operations. This is a part-time role with a focus on supporting various office and business-related tasks. Responsibilities include: Ordering office, kitchen, and bathroom supplies as needed. Assisting with the setup for business meetings, including arranging refreshments and lunches. Managing personal tasks for the CEO. Supporting the Executive Assistant with general tasks related to the CEO, such as booking executive travel, managing expenses, and printing documents. Assisting with customer service during peak periods. Supporting HR with onboarding new employees, including IT setup and office equipment arrangements. Assisting with the organisation of business-related events. Liaising with building managers on general building maintenance. Providing general ad-hoc support as needed. The ideal candidate for this role will have a can-do attitude , a problem-solving mindset , and the ability to take initiative . You should be a proactive individual who is eager to roll up their sleeves and contribute to the success of the organisation. The client is looking for someone who can get stuck in, ensuring their workplace is a great environment for their employees. If you are ready to join a passionate team of change-makers in the fashion industry and be a part of a company that values sustainability and affordability, then apply now! This is an exciting opportunity to make a difference in the world of fashion. Don't miss out! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Full time
Role: Part time Office Assistant Salary: 24k- 26k pro rata Location: London Are you a proactive and highly organised individual with a passion for sustainability and affordable fashion? Our client, a London-based brand on a mission to revolutionise women's fashion, is looking for a dedicated and enthusiastic Office Assistant to join their team. If you are ready to be a part of their journey and contribute to their mission of creating responsible and affordable fashion, then this opportunity is for you! As an Office Assistant , you will provide essential support to the Executive Assistant to the CEO and People and Culture Manager, ensuring the smooth running of day-to-day office operations. This is a part-time role with a focus on supporting various office and business-related tasks. Responsibilities include: Ordering office, kitchen, and bathroom supplies as needed. Assisting with the setup for business meetings, including arranging refreshments and lunches. Managing personal tasks for the CEO. Supporting the Executive Assistant with general tasks related to the CEO, such as booking executive travel, managing expenses, and printing documents. Assisting with customer service during peak periods. Supporting HR with onboarding new employees, including IT setup and office equipment arrangements. Assisting with the organisation of business-related events. Liaising with building managers on general building maintenance. Providing general ad-hoc support as needed. The ideal candidate for this role will have a can-do attitude , a problem-solving mindset , and the ability to take initiative . You should be a proactive individual who is eager to roll up their sleeves and contribute to the success of the organisation. The client is looking for someone who can get stuck in, ensuring their workplace is a great environment for their employees. If you are ready to join a passionate team of change-makers in the fashion industry and be a part of a company that values sustainability and affordability, then apply now! This is an exciting opportunity to make a difference in the world of fashion. Don't miss out! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Role: Part time Office Assistant Salary: 24k- 26k pro rata Location: London Are you a proactive and highly organised individual with a passion for sustainability and affordable fashion? Our client, a London-based brand on a mission to revolutionise women's fashion, is looking for a dedicated and enthusiastic Office Assistant to join their team. If you are ready to be a part of their journey and contribute to their mission of creating responsible and affordable fashion, then this opportunity is for you! As an Office Assistant , you will provide essential support to the Executive Assistant to the CEO and People and Culture Manager, ensuring the smooth running of day-to-day office operations. This is a part-time role with a focus on supporting various office and business-related tasks. Responsibilities include: Ordering office, kitchen, and bathroom supplies as needed. Assisting with the setup for business meetings, including arranging refreshments and lunches. Managing personal tasks for the CEO. Supporting the Executive Assistant with general tasks related to the CEO, such as booking executive travel, managing expenses, and printing documents. Assisting with customer service during peak periods. Supporting HR with onboarding new employees, including IT setup and office equipment arrangements. Assisting with the organisation of business-related events. Liaising with building managers on general building maintenance. Providing general ad-hoc support as needed. The ideal candidate for this role will have a can-do attitude , a problem-solving mindset , and the ability to take initiative . You should be a proactive individual who is eager to roll up their sleeves and contribute to the success of the organisation. The client is looking for someone who can get stuck in, ensuring their workplace is a great environment for their employees. If you are ready to join a passionate team of change-makers in the fashion industry and be a part of a company that values sustainability and affordability, then apply now! This is an exciting opportunity to make a difference in the world of fashion. Don't miss out! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Full time
Role: Part time Office Assistant Salary: 24k- 26k pro rata Location: London Are you a proactive and highly organised individual with a passion for sustainability and affordable fashion? Our client, a London-based brand on a mission to revolutionise women's fashion, is looking for a dedicated and enthusiastic Office Assistant to join their team. If you are ready to be a part of their journey and contribute to their mission of creating responsible and affordable fashion, then this opportunity is for you! As an Office Assistant , you will provide essential support to the Executive Assistant to the CEO and People and Culture Manager, ensuring the smooth running of day-to-day office operations. This is a part-time role with a focus on supporting various office and business-related tasks. Responsibilities include: Ordering office, kitchen, and bathroom supplies as needed. Assisting with the setup for business meetings, including arranging refreshments and lunches. Managing personal tasks for the CEO. Supporting the Executive Assistant with general tasks related to the CEO, such as booking executive travel, managing expenses, and printing documents. Assisting with customer service during peak periods. Supporting HR with onboarding new employees, including IT setup and office equipment arrangements. Assisting with the organisation of business-related events. Liaising with building managers on general building maintenance. Providing general ad-hoc support as needed. The ideal candidate for this role will have a can-do attitude , a problem-solving mindset , and the ability to take initiative . You should be a proactive individual who is eager to roll up their sleeves and contribute to the success of the organisation. The client is looking for someone who can get stuck in, ensuring their workplace is a great environment for their employees. If you are ready to join a passionate team of change-makers in the fashion industry and be a part of a company that values sustainability and affordability, then apply now! This is an exciting opportunity to make a difference in the world of fashion. Don't miss out! Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
This position is multifaceted and demands flexibility and a strong commitment to delivering results in a fast-paced environment. As a crucial member of our central support team, you will oversee office management and serve as an executive assistant to the senior leadership team. Executive Support for Leadership Team: Calendar Management: Handle calendar management for the executive team. Meeting Coordination: Arrange meetings, prepare agendas, collate reports, take minutes, and follow up on action items. Email and Document Management: Respond to emails and handle document requests on behalf of executives. Event Organisation: Coordinate various events, including annual sales kick-off meetings and staff functions. Travel Arrangements: Organise travel arrangements and itineraries as needed. Expense Management: Manage expense claims and maintain records of credit card receipts. Office Management: Reading Office Support: Oversee all aspects of office management, primarily supporting our Reading office. Additionally, they provide remote office administration. Landlord Relationships: Maintain relationships with landlords to ensure smooth functioning of all office spaces. Line Management: Supervise the office administrator. Ad-Hoc Requests: Address any ad-hoc requests that arise. Requirements: Strong Organizational Skills: Demonstrated ability to handle multiple tasks and prioritise effectively in a dynamic environment with competing priorities. Effective Time Management: Proficiency in organising and coordinating concurrent projects, calendars, and meetings. Exceptional Interpersonal Skills: Ability to build positive working relationships with key stakeholders. Communication Proficiency: Excellent written and verbal communication skills, including proficiency with office productivity tools. Adaptability and Team Player: Willingness to adapt to changes and collaborate as a flexible team member. Confidentiality: Ability to maintain confidentiality regarding company and employee information. Benefits: 40,000 - 45,000 per annum Hybrid - 2 days in the office, 3 days at home 25 days annual leave Death in Service Pension Healthcare Company Bonus (dependent on company performance) Cycle to work scheme Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
May 17, 2024
Full time
This position is multifaceted and demands flexibility and a strong commitment to delivering results in a fast-paced environment. As a crucial member of our central support team, you will oversee office management and serve as an executive assistant to the senior leadership team. Executive Support for Leadership Team: Calendar Management: Handle calendar management for the executive team. Meeting Coordination: Arrange meetings, prepare agendas, collate reports, take minutes, and follow up on action items. Email and Document Management: Respond to emails and handle document requests on behalf of executives. Event Organisation: Coordinate various events, including annual sales kick-off meetings and staff functions. Travel Arrangements: Organise travel arrangements and itineraries as needed. Expense Management: Manage expense claims and maintain records of credit card receipts. Office Management: Reading Office Support: Oversee all aspects of office management, primarily supporting our Reading office. Additionally, they provide remote office administration. Landlord Relationships: Maintain relationships with landlords to ensure smooth functioning of all office spaces. Line Management: Supervise the office administrator. Ad-Hoc Requests: Address any ad-hoc requests that arise. Requirements: Strong Organizational Skills: Demonstrated ability to handle multiple tasks and prioritise effectively in a dynamic environment with competing priorities. Effective Time Management: Proficiency in organising and coordinating concurrent projects, calendars, and meetings. Exceptional Interpersonal Skills: Ability to build positive working relationships with key stakeholders. Communication Proficiency: Excellent written and verbal communication skills, including proficiency with office productivity tools. Adaptability and Team Player: Willingness to adapt to changes and collaborate as a flexible team member. Confidentiality: Ability to maintain confidentiality regarding company and employee information. Benefits: 40,000 - 45,000 per annum Hybrid - 2 days in the office, 3 days at home 25 days annual leave Death in Service Pension Healthcare Company Bonus (dependent on company performance) Cycle to work scheme Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Administration Assistant£23,000-£25,000 per annumEpping, EssexMonday-Friday,9am-5:30pm MUST drive and have access to a vehicle due to the location of the business My client, a successful interior designer is looking to recruit an Administration Assistant on a full-time, permanent basis. This is an exciting opportunity to join a well-established business that could offer you a long-term career. The role is very varied and includes, but is not limited to: Answering the phones, taking messages and passing on calls Typing of general documents accurately, including minutes, certificates etc Preparing documents and project information Overseeing calendars to help organise meetings Arranging travel, including hotels & flights Assisting Project Managers with any administration requirements Meeting and greeting visitors and offering refreshments Liaising with clients regularly Keeping the office tidy General electronic filing The ideal candidate: Previous administration experience essential A good knowledge of Microsoft Office Excellent communication skills Strong attention to detail skills Able to work independently and use initiative Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 16, 2024
Full time
Administration Assistant£23,000-£25,000 per annumEpping, EssexMonday-Friday,9am-5:30pm MUST drive and have access to a vehicle due to the location of the business My client, a successful interior designer is looking to recruit an Administration Assistant on a full-time, permanent basis. This is an exciting opportunity to join a well-established business that could offer you a long-term career. The role is very varied and includes, but is not limited to: Answering the phones, taking messages and passing on calls Typing of general documents accurately, including minutes, certificates etc Preparing documents and project information Overseeing calendars to help organise meetings Arranging travel, including hotels & flights Assisting Project Managers with any administration requirements Meeting and greeting visitors and offering refreshments Liaising with clients regularly Keeping the office tidy General electronic filing The ideal candidate: Previous administration experience essential A good knowledge of Microsoft Office Excellent communication skills Strong attention to detail skills Able to work independently and use initiative Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.