Up to £35,000 plus excellent bonus and benefits 12 month FTC A fantastic opportunity has arisen to join a leading and highly-regarded professional services company as they seek a Facilities Administrator to join their busy team in London. The successful candidate will play a key role in ensuring the efficient and effective management of the organization's workspace. Your role involves overseeing facility maintenance, security, and ensuring a comfortable and functional environment for employees. From managing vendor relationships to implementing safety protocols, your contribution will play a vital role in maintaining a well-organized and safe workplace. Duties of the Facilities Assistant to include: Onsite knowledge/fabric of the building Managing site visits Basic Maintenance and DIY Arranging maintenance Arranging office moves CCTV Ordering supplies: electrical, screwfix, food delivery On site contractor liaison H&S assessments Changing Lights Fob list management Office post management and deliveries Team Holiday Cover Requirements for the successful Facilities Assistant: Proven experience in facilities management or a related field. Knowledge of building systems, health and safety regulations, and environmental standards. Strong organizational and problem-solving skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office and facilities management software. What's in it for you: Time Off and Well-being: 25 days of annual leave (excluding bank holidays) with an additional day off for your Birthday. Private medical cover and employee assistance programme for health and well-being support. Corporate Gym Membership at discounted rates for local gyms Supportive Team Environment : Joining a dynamic and inclusive team environment, you will be a valued member, and will be able to contribute and make a difference This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
May 15, 2024
Full time
Up to £35,000 plus excellent bonus and benefits 12 month FTC A fantastic opportunity has arisen to join a leading and highly-regarded professional services company as they seek a Facilities Administrator to join their busy team in London. The successful candidate will play a key role in ensuring the efficient and effective management of the organization's workspace. Your role involves overseeing facility maintenance, security, and ensuring a comfortable and functional environment for employees. From managing vendor relationships to implementing safety protocols, your contribution will play a vital role in maintaining a well-organized and safe workplace. Duties of the Facilities Assistant to include: Onsite knowledge/fabric of the building Managing site visits Basic Maintenance and DIY Arranging maintenance Arranging office moves CCTV Ordering supplies: electrical, screwfix, food delivery On site contractor liaison H&S assessments Changing Lights Fob list management Office post management and deliveries Team Holiday Cover Requirements for the successful Facilities Assistant: Proven experience in facilities management or a related field. Knowledge of building systems, health and safety regulations, and environmental standards. Strong organizational and problem-solving skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office and facilities management software. What's in it for you: Time Off and Well-being: 25 days of annual leave (excluding bank holidays) with an additional day off for your Birthday. Private medical cover and employee assistance programme for health and well-being support. Corporate Gym Membership at discounted rates for local gyms Supportive Team Environment : Joining a dynamic and inclusive team environment, you will be a valued member, and will be able to contribute and make a difference This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
Katie Bard (Angela Mortimer Plc)
Solihull, West Midlands
Full-time, 12 Month FTC Based in Solihull. A large, nation-wide organisation is looking for a highly capable and professional individual to join their team as Personal Assistant to the Chief Executive Officer. This role will require a candidate with a proven history of excellent service while in a similar or same role, this is due to the range of responsibilities involved with this position. The primary duties and responsibilities of this role shall include: Providing pro-active and reliable administrative and project assistance. Managing the diary of relevant staff members. Co-ordinate relevant projects. Organise, manage and monitor both internal and external meetings. Monitor inboxes, forwarding on information and drafting emails ready for correspondence. Monitor and record absences and report these to the Executive team. Collate reports on behalf of the senior executive team. Other general PA duties. The successful candidate will poses the following skills and attributes: Excellent communication and interpersonal skills. Excellent IT skills and knowledge, including the use of Microsoft Office products. Strong administrative skills and capabilities. Solid previous experience in a similar or same role. Previous project management experience. A pro-active approach to work, with the ability to work as part of a team and independently. Katie Bard is acting as an employment agency for this job listing. If this sounds like you, please apply online today! If you have any queries about the role contact Richardon . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
May 13, 2024
Full time
Full-time, 12 Month FTC Based in Solihull. A large, nation-wide organisation is looking for a highly capable and professional individual to join their team as Personal Assistant to the Chief Executive Officer. This role will require a candidate with a proven history of excellent service while in a similar or same role, this is due to the range of responsibilities involved with this position. The primary duties and responsibilities of this role shall include: Providing pro-active and reliable administrative and project assistance. Managing the diary of relevant staff members. Co-ordinate relevant projects. Organise, manage and monitor both internal and external meetings. Monitor inboxes, forwarding on information and drafting emails ready for correspondence. Monitor and record absences and report these to the Executive team. Collate reports on behalf of the senior executive team. Other general PA duties. The successful candidate will poses the following skills and attributes: Excellent communication and interpersonal skills. Excellent IT skills and knowledge, including the use of Microsoft Office products. Strong administrative skills and capabilities. Solid previous experience in a similar or same role. Previous project management experience. A pro-active approach to work, with the ability to work as part of a team and independently. Katie Bard is acting as an employment agency for this job listing. If this sounds like you, please apply online today! If you have any queries about the role contact Richardon . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.
Up to £35,000 plus excellent bonus and benefits 12 month FTC A fantastic opportunity has arisen to join a leading and highly-regarded professional services company as they seek an Office Manager to join their busy team in London. The successful candidate will play a key role in ensuring the efficient and effective management of the organization's workspace. Your role involves overseeing facility maintenance, security, and ensuring a comfortable and functional environment for employees. From managing vendor relationships to implementing safety protocols, your contribution will play a vital role in maintaining a well-organized and safe workplace. Duties of the Facilities Assistant to include: Onsite knowledge/fabric of the building Managing site visits Basic Maintenance and DIY Arranging maintenance Arranging office moves CCTV Ordering supplies: electrical, screwfix, food delivery On site contractor liaison H&S assessments Changing Lights Fob list management Office post management and deliveries Team Holiday Cover Requirements for the successful Facilities Assistant: Proven experience in facilities management or a related field. Knowledge of building systems, health and safety regulations, and environmental standards. Strong organizational and problem-solving skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office and facilities management software. What's in it for you: Time Off and Well-being: 25 days of annual leave (excluding bank holidays) with an additional day off for your Birthday. Private medical cover and employee assistance programme for health and well-being support. Corporate Gym Membership at discounted rates for local gyms Supportive Team Environment : Joining a dynamic and inclusive team environment, you will be a valued member, and will be able to contribute and make a difference This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
May 13, 2024
Full time
Up to £35,000 plus excellent bonus and benefits 12 month FTC A fantastic opportunity has arisen to join a leading and highly-regarded professional services company as they seek an Office Manager to join their busy team in London. The successful candidate will play a key role in ensuring the efficient and effective management of the organization's workspace. Your role involves overseeing facility maintenance, security, and ensuring a comfortable and functional environment for employees. From managing vendor relationships to implementing safety protocols, your contribution will play a vital role in maintaining a well-organized and safe workplace. Duties of the Facilities Assistant to include: Onsite knowledge/fabric of the building Managing site visits Basic Maintenance and DIY Arranging maintenance Arranging office moves CCTV Ordering supplies: electrical, screwfix, food delivery On site contractor liaison H&S assessments Changing Lights Fob list management Office post management and deliveries Team Holiday Cover Requirements for the successful Facilities Assistant: Proven experience in facilities management or a related field. Knowledge of building systems, health and safety regulations, and environmental standards. Strong organizational and problem-solving skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office and facilities management software. What's in it for you: Time Off and Well-being: 25 days of annual leave (excluding bank holidays) with an additional day off for your Birthday. Private medical cover and employee assistance programme for health and well-being support. Corporate Gym Membership at discounted rates for local gyms Supportive Team Environment : Joining a dynamic and inclusive team environment, you will be a valued member, and will be able to contribute and make a difference This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
Your new company A very prestigious organisation in Oxford who uphold very high standards in their field are on the lookout for someone to come in and support one of the Directors for 12 months. Your new role You will provide comprehensive support to the Director liaising with many key stakeholders both inside and outside the organisation. This will involve dealing with a wide range of matters on their behalf, sometimes of a highly confidential nature. This is a pivotal role connecting the communities, senior external figures and staff. This individual must be good at building strong working relationships across the organisation and be able to adapt quickly to the variable demands during busy periods. It is important they maintain and promote the values of friendliness and mutual support and the businesses focus on excellence. You will organise events, from directly arranging small meetings to coordination of major conferences, as well as managing diaries and making external arrangements for travel. You will also be expected to carry out basic research and create routine briefings for meetings or ad hoc projects and, from time to time, supporting working groups or committees. You will also be responsible for taking minutes for these meetings/working groups. What you'll need to succeed It is expected that the person appointed will have relevant experience in a similar role as an EA or PA and have excellent communication and IT skills. They will have a commitment to organisational values and enjoy working in an informal and close-knit community. You will need to be flexible and be available to be based on site in Headington 2-3 days per week and the rest can be worked remotely. What you'll get in return You will be offered a salary between £28,000 - £30,000 alongside a very generous benefits package, details of which are available via phone enquiry. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 12, 2024
Full time
Your new company A very prestigious organisation in Oxford who uphold very high standards in their field are on the lookout for someone to come in and support one of the Directors for 12 months. Your new role You will provide comprehensive support to the Director liaising with many key stakeholders both inside and outside the organisation. This will involve dealing with a wide range of matters on their behalf, sometimes of a highly confidential nature. This is a pivotal role connecting the communities, senior external figures and staff. This individual must be good at building strong working relationships across the organisation and be able to adapt quickly to the variable demands during busy periods. It is important they maintain and promote the values of friendliness and mutual support and the businesses focus on excellence. You will organise events, from directly arranging small meetings to coordination of major conferences, as well as managing diaries and making external arrangements for travel. You will also be expected to carry out basic research and create routine briefings for meetings or ad hoc projects and, from time to time, supporting working groups or committees. You will also be responsible for taking minutes for these meetings/working groups. What you'll need to succeed It is expected that the person appointed will have relevant experience in a similar role as an EA or PA and have excellent communication and IT skills. They will have a commitment to organisational values and enjoy working in an informal and close-knit community. You will need to be flexible and be available to be based on site in Headington 2-3 days per week and the rest can be worked remotely. What you'll get in return You will be offered a salary between £28,000 - £30,000 alongside a very generous benefits package, details of which are available via phone enquiry. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Katie Bard (Angela Mortimer Plc)
Solihull, West Midlands
We are looking for an experienced and professional EA for a fantastic opportunitywhich is mainly remote with travel to Solihull/Leamington Spa officeto support a fast paced and busy CEO Supporting the CEO of a unique al business, you will be required to continuously work to the highest of standards whilst being comfortable functioning outside of structure. This is a full 360 EA opportunity in which you will be responsible not just for the business function, but also for the CEOs personal support. You will be required to carry out the following: Expert levels of diary management, scheduling, travel and accommodation booking, and making appropriate arrangements for all meetings Taking minutes at meetingsas well as producing and collating board packs Efficient and effective liaise with both internal and external parties on behalf of the CEO whilst acting in a confidential and respectful way Responsibility of recruitment into the Executive team followed by line management of EAs within the business Management of the office space including all maintenance issues as well as meet and greet of all visitors and clients to the office Control of the company credit card including monitoring all transactions and reconciling statements Your responsibilities will not be limited to the above list. This is a full-time role which is initially a 12 months FTC and candidates must be prepared to commit to the duration of the contract. Experience at supporting at C-Suite is essential and candidates without this won't be considered. You must possess experience in all of the above listed responsibilities as well as possess competencies in minute taking audio typing and stake holder relationship management. You must also possess an excellent grasp of all IT packages as well as literacy and numeracy skills. If you think this is the role for you, please apply online or call Bard on to find out more information! Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.
May 11, 2024
Full time
We are looking for an experienced and professional EA for a fantastic opportunitywhich is mainly remote with travel to Solihull/Leamington Spa officeto support a fast paced and busy CEO Supporting the CEO of a unique al business, you will be required to continuously work to the highest of standards whilst being comfortable functioning outside of structure. This is a full 360 EA opportunity in which you will be responsible not just for the business function, but also for the CEOs personal support. You will be required to carry out the following: Expert levels of diary management, scheduling, travel and accommodation booking, and making appropriate arrangements for all meetings Taking minutes at meetingsas well as producing and collating board packs Efficient and effective liaise with both internal and external parties on behalf of the CEO whilst acting in a confidential and respectful way Responsibility of recruitment into the Executive team followed by line management of EAs within the business Management of the office space including all maintenance issues as well as meet and greet of all visitors and clients to the office Control of the company credit card including monitoring all transactions and reconciling statements Your responsibilities will not be limited to the above list. This is a full-time role which is initially a 12 months FTC and candidates must be prepared to commit to the duration of the contract. Experience at supporting at C-Suite is essential and candidates without this won't be considered. You must possess experience in all of the above listed responsibilities as well as possess competencies in minute taking audio typing and stake holder relationship management. You must also possess an excellent grasp of all IT packages as well as literacy and numeracy skills. If you think this is the role for you, please apply online or call Bard on to find out more information! Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.
I am working with the investment arm of a leading global asset manager to offer a Fixed Term Contract (FTC) Assistant Company Secretary (co-sec) role in the centre of London, with a preference for those who have worked in financial services, specifically investment management. The Role My client is looking for an assistant co-sec for a 12-month maternity cover FTC, based in London for a near immediate start - being responsible for the implementation and maintenance of processes on behalf of the Corporate Secretariat team. The Team Reporting to the General Council and the Company Secretary, your new role is situated with in a team offering support to the internal board and wider UK boards and subsidiaries. This team consists of the head of Corporate Secretariat, two Co-Secretaries, two Assistant Co-Secretaries, and a Corporate Secretariat Business Project Lead. The Duties The duties of this role may include: Assisting in matters of corporate governance Sustaining the firm's Management Responsibility Map Managing KYC (and other) information requests Executing governance processes for the team Assisting with the implementation of process improvements for the team And carrying out any further duties as required The Ideal Candidate The ideal candidate for the assistant company secretary role will have worked in within financial services, and their application will be bolstered by the presence of a relevant company secretarial or governance qualification, experience of working within a similar role, knowledge of company law, company secretarial requirements, board processes and procedures, and knowledge of corporate governance matters. If you could see yourself in this role, I encourage you to enquire - and I look forward to seeing your profile! Apply by emailing your CV to . Diversity & Inclusion My Client is an equal opportunity / affirmative action employer, and as such, all applications will receive consideration for employment without regard to any personal characteristics.
Sep 14, 2021
Full time
I am working with the investment arm of a leading global asset manager to offer a Fixed Term Contract (FTC) Assistant Company Secretary (co-sec) role in the centre of London, with a preference for those who have worked in financial services, specifically investment management. The Role My client is looking for an assistant co-sec for a 12-month maternity cover FTC, based in London for a near immediate start - being responsible for the implementation and maintenance of processes on behalf of the Corporate Secretariat team. The Team Reporting to the General Council and the Company Secretary, your new role is situated with in a team offering support to the internal board and wider UK boards and subsidiaries. This team consists of the head of Corporate Secretariat, two Co-Secretaries, two Assistant Co-Secretaries, and a Corporate Secretariat Business Project Lead. The Duties The duties of this role may include: Assisting in matters of corporate governance Sustaining the firm's Management Responsibility Map Managing KYC (and other) information requests Executing governance processes for the team Assisting with the implementation of process improvements for the team And carrying out any further duties as required The Ideal Candidate The ideal candidate for the assistant company secretary role will have worked in within financial services, and their application will be bolstered by the presence of a relevant company secretarial or governance qualification, experience of working within a similar role, knowledge of company law, company secretarial requirements, board processes and procedures, and knowledge of corporate governance matters. If you could see yourself in this role, I encourage you to enquire - and I look forward to seeing your profile! Apply by emailing your CV to . Diversity & Inclusion My Client is an equal opportunity / affirmative action employer, and as such, all applications will receive consideration for employment without regard to any personal characteristics.