Client Services Coordinator Edinburgh £11.54 per hour + Holiday Pay Temporary Contract Reed Business Support are pleased to be working with an International Law firm based in Edinburgh City Centre. They're looking to onboard a client services coordinator on an initial temporary contract with a possibility of permanency. The successful candidate will be responsible for supporting with a variety of back and front office assistance. Monday - Friday 08:00 - 16:30Start date: ASAPOffice based Key responsibilities: - Set up meeting rooms with catering and lunch/breakfast orders (food and drink handling) - Ensure meeting rooms/client self service area and staff breakout areas are maintained to a very high standard. Meeting rooms are cleared and reset in a timely manner once vacated - Perform and log daily checks within the meeting room suite and client self service area, reporting any issues to the Assistant Facilities Manager or Facilities Co-ordinator. Provide high quality, reactive and pro-active support to these meeting rooms. - Assist with cover, in cases of absences, holidays etc for Reception. Person specifications: - Previous experience working in a Office Assistant / Customer Service role- Good customer service and communication skills- Good admin skills- Previous experience working with MS Office If you're interested in joining a friendly team and nice working environment, please apply now or contact Robbie Telfer at the Reed Edinburgh office for more details.
May 18, 2024
Full time
Client Services Coordinator Edinburgh £11.54 per hour + Holiday Pay Temporary Contract Reed Business Support are pleased to be working with an International Law firm based in Edinburgh City Centre. They're looking to onboard a client services coordinator on an initial temporary contract with a possibility of permanency. The successful candidate will be responsible for supporting with a variety of back and front office assistance. Monday - Friday 08:00 - 16:30Start date: ASAPOffice based Key responsibilities: - Set up meeting rooms with catering and lunch/breakfast orders (food and drink handling) - Ensure meeting rooms/client self service area and staff breakout areas are maintained to a very high standard. Meeting rooms are cleared and reset in a timely manner once vacated - Perform and log daily checks within the meeting room suite and client self service area, reporting any issues to the Assistant Facilities Manager or Facilities Co-ordinator. Provide high quality, reactive and pro-active support to these meeting rooms. - Assist with cover, in cases of absences, holidays etc for Reception. Person specifications: - Previous experience working in a Office Assistant / Customer Service role- Good customer service and communication skills- Good admin skills- Previous experience working with MS Office If you're interested in joining a friendly team and nice working environment, please apply now or contact Robbie Telfer at the Reed Edinburgh office for more details.
Flexible Working: opportunities include full-time, job share and compressed hours. Hybrid working options will be considered. Occasional travel to other locations will be required. About Us MI5, MI6 and GCHQ are the UK's Intelligence Services. We work together to safeguard Britain's people, interests and businesses from various threats at home, overseas and online, including cyber-attacks, espionage, terrorism, and organised crime. Working across our vital missions, you'll deliver impact at the heart of national security, all within a supportive and inclusive environment that allows everyone to thrive. The Role As a Senior Pensions Specialist, you'll lead a team responsible for managing pensions to the highest standards. Together, you'll provide an efficient, professional service, working to Service Level Agreements and deadlines. Day to day, you'll oversee your team's work to ensure compliance with regulations and standards, through peer review. Additionally, you will stay vigilant as rules change, keeping the team up to date with current legislation. You will also be responsible for processing member events, liaising with trustees, members and third parties, and attending internal and external meetings. Clear communication skills will be essential, as you'll be sharing knowledge across the team and dealing with a range of contacts. As a Senior Pensions Specialist, your team will be escalating complex queries to you and looking to you for guidance and training. With your leadership skills, you'll ensure that team members get the support they need, as well as opportunities for learning and development. You will be able to take on ad-hoc projects and you'll play a key role in the Pensions team, helping to give our current and former members of staff the peace of mind that a well-run pension brings. About You Ideally, you will be experienced in pensions management, although we may also consider CIPD qualified applicants with a strong HR background. Either way, you will be numerate, aware of pension legislation and proficient in Microsoft Office, including Excel. Along with your technical skills and knowledge, you will also need to be good with people. Being at the heart of Pensions Management, communication and co-operation are just as important. Leading with empathy and integrity, you will bring enthusiasm for your work and the team, inspiring those around you to do the same. You'll use a collaborative management style and be able to tell us where this has been effective in the past. Your attention to detail will support sound decision making and enable you to resolve queries efficiently and effectively. Training and Development You'll have access to a wide range of training and development resources to help you grow and learn. There are internal and external courses, plus the opportunity to achieve chartered status with an appropriate professional body. To help you navigate life at our organisation, you'll be assigned a buddy, who'll be there from day one. Soon, you'll be the one supporting others, as you gain experience within the team. Rewards and Benefits You'll receive a starting salary of £43,957 plus other benefits including: 25 Days Annual Leave automatically rising to 30 days after 5 years' service, and an additional 10.5 days public and privilege holidays Opportunities to be recognised through our employee performance scheme Personal Learning Budget Interest-free season ticket loan Excellent pension scheme Cycle to work scheme Facilities such as a gym, restaurant and on-site coffee bars (at some locations) Paid parental and adoption leave. Equal Opportunities At MI5 diversity and inclusion are critical to our mission. To protect the UK, we need a truly diverse workforce that reflects the society we serve. This includes diversity in every sense of the word: those with different backgrounds, ages, ethnicities, gender identities, sexual orientations, ways of thinking and those with disabilities or neurodivergent conditions. We therefore welcome and encourage applications from everyone, including those from groups that are under-represented in our workforce such as women, those from an ethnic minority background, people with disabilities and those from low socio-economic backgrounds. Find out more about our culture, working environment and diversity on our website . We're Disability Confident MI5 are proud to have achieved Leader status within the DWP's Disability Confident scheme. This is aimed at encouraging employers to think differently about disability and take action to improve how they recruit, retain and develop disabled people. Being Disability Confident, we aim to offer a person-to-person interview to any candidate who self-identifies as disabled and meets the essential criteria for the role. This is our 'Offer of Interview' (OOI). To secure an interview for this vacancy, the essential criteria (in order of application process) are: Eligibility questions - you will be asked a series of questions. If you meet the eligibility criteria, you will be directed to the initial application form. Application form - you will be asked a series of questions relating to this vacancy and are required to meet the minimum pass mark set. On successful completion of these stages, you will be invited to attend a virtual Interview. What to Expect Our recruitment process is fair, transparent, and based on merit. Here is a brief overview of each stage, in order: An initial sift of your application. Successful applicants will be invited to an online interview, where you will have the opportunity to demonstrate key behaviours relevant to the role. Please note, you must successfully pass each stage of the process to progress to the next. Your application may take around 6 - 9 months to process including vetting, so we advise you continue any current employment until you have received your final job offer. Before You Apply To work at MI5 you need to be a British citizen or hold dual British nationality. You can read our full eligibility criteria here . This role requires the highest security clearance, known as Developed Vetting (DV). It's something everyone in the UK Intelligence Community undertakes. You can find out more about the vetting process here . Please note we have a strict drugs policy, so once you start your application, you can't take any recreational drugs and you'll need to declare your previous drug usage at the relevant stage. Before you apply, we advise you to consider setting up a separate email address for your contact with us, to ensure your personal and application correspondence remain separate. Try to avoid having identifying features in your email address, such as your first and/or surname and date of birth. This is good practice and will help you to manage your application with us more discretely. The role is based in London, so you'll need to live within a commutable distance. Please consider any financial implications and practicalities before submitting an application. A loan is available to support people relocating to London. Please note, you should only launch your application from within the UK. If you are based overseas, you should wait until you visit the UK to launch an application. Applying from outside the UK will impact on our ability to progress your application. You should not discuss your application, other than with your partner or a close family member. Right to Withdraw Statement: Please be aware that we withhold the right to bring forward the closing date for this role from the original closing date once a certain number of applications have been received. Please be mindful of this and submit your application at your earliest convenience to avoid disappointment.
May 18, 2024
Full time
Flexible Working: opportunities include full-time, job share and compressed hours. Hybrid working options will be considered. Occasional travel to other locations will be required. About Us MI5, MI6 and GCHQ are the UK's Intelligence Services. We work together to safeguard Britain's people, interests and businesses from various threats at home, overseas and online, including cyber-attacks, espionage, terrorism, and organised crime. Working across our vital missions, you'll deliver impact at the heart of national security, all within a supportive and inclusive environment that allows everyone to thrive. The Role As a Senior Pensions Specialist, you'll lead a team responsible for managing pensions to the highest standards. Together, you'll provide an efficient, professional service, working to Service Level Agreements and deadlines. Day to day, you'll oversee your team's work to ensure compliance with regulations and standards, through peer review. Additionally, you will stay vigilant as rules change, keeping the team up to date with current legislation. You will also be responsible for processing member events, liaising with trustees, members and third parties, and attending internal and external meetings. Clear communication skills will be essential, as you'll be sharing knowledge across the team and dealing with a range of contacts. As a Senior Pensions Specialist, your team will be escalating complex queries to you and looking to you for guidance and training. With your leadership skills, you'll ensure that team members get the support they need, as well as opportunities for learning and development. You will be able to take on ad-hoc projects and you'll play a key role in the Pensions team, helping to give our current and former members of staff the peace of mind that a well-run pension brings. About You Ideally, you will be experienced in pensions management, although we may also consider CIPD qualified applicants with a strong HR background. Either way, you will be numerate, aware of pension legislation and proficient in Microsoft Office, including Excel. Along with your technical skills and knowledge, you will also need to be good with people. Being at the heart of Pensions Management, communication and co-operation are just as important. Leading with empathy and integrity, you will bring enthusiasm for your work and the team, inspiring those around you to do the same. You'll use a collaborative management style and be able to tell us where this has been effective in the past. Your attention to detail will support sound decision making and enable you to resolve queries efficiently and effectively. Training and Development You'll have access to a wide range of training and development resources to help you grow and learn. There are internal and external courses, plus the opportunity to achieve chartered status with an appropriate professional body. To help you navigate life at our organisation, you'll be assigned a buddy, who'll be there from day one. Soon, you'll be the one supporting others, as you gain experience within the team. Rewards and Benefits You'll receive a starting salary of £43,957 plus other benefits including: 25 Days Annual Leave automatically rising to 30 days after 5 years' service, and an additional 10.5 days public and privilege holidays Opportunities to be recognised through our employee performance scheme Personal Learning Budget Interest-free season ticket loan Excellent pension scheme Cycle to work scheme Facilities such as a gym, restaurant and on-site coffee bars (at some locations) Paid parental and adoption leave. Equal Opportunities At MI5 diversity and inclusion are critical to our mission. To protect the UK, we need a truly diverse workforce that reflects the society we serve. This includes diversity in every sense of the word: those with different backgrounds, ages, ethnicities, gender identities, sexual orientations, ways of thinking and those with disabilities or neurodivergent conditions. We therefore welcome and encourage applications from everyone, including those from groups that are under-represented in our workforce such as women, those from an ethnic minority background, people with disabilities and those from low socio-economic backgrounds. Find out more about our culture, working environment and diversity on our website . We're Disability Confident MI5 are proud to have achieved Leader status within the DWP's Disability Confident scheme. This is aimed at encouraging employers to think differently about disability and take action to improve how they recruit, retain and develop disabled people. Being Disability Confident, we aim to offer a person-to-person interview to any candidate who self-identifies as disabled and meets the essential criteria for the role. This is our 'Offer of Interview' (OOI). To secure an interview for this vacancy, the essential criteria (in order of application process) are: Eligibility questions - you will be asked a series of questions. If you meet the eligibility criteria, you will be directed to the initial application form. Application form - you will be asked a series of questions relating to this vacancy and are required to meet the minimum pass mark set. On successful completion of these stages, you will be invited to attend a virtual Interview. What to Expect Our recruitment process is fair, transparent, and based on merit. Here is a brief overview of each stage, in order: An initial sift of your application. Successful applicants will be invited to an online interview, where you will have the opportunity to demonstrate key behaviours relevant to the role. Please note, you must successfully pass each stage of the process to progress to the next. Your application may take around 6 - 9 months to process including vetting, so we advise you continue any current employment until you have received your final job offer. Before You Apply To work at MI5 you need to be a British citizen or hold dual British nationality. You can read our full eligibility criteria here . This role requires the highest security clearance, known as Developed Vetting (DV). It's something everyone in the UK Intelligence Community undertakes. You can find out more about the vetting process here . Please note we have a strict drugs policy, so once you start your application, you can't take any recreational drugs and you'll need to declare your previous drug usage at the relevant stage. Before you apply, we advise you to consider setting up a separate email address for your contact with us, to ensure your personal and application correspondence remain separate. Try to avoid having identifying features in your email address, such as your first and/or surname and date of birth. This is good practice and will help you to manage your application with us more discretely. The role is based in London, so you'll need to live within a commutable distance. Please consider any financial implications and practicalities before submitting an application. A loan is available to support people relocating to London. Please note, you should only launch your application from within the UK. If you are based overseas, you should wait until you visit the UK to launch an application. Applying from outside the UK will impact on our ability to progress your application. You should not discuss your application, other than with your partner or a close family member. Right to Withdraw Statement: Please be aware that we withhold the right to bring forward the closing date for this role from the original closing date once a certain number of applications have been received. Please be mindful of this and submit your application at your earliest convenience to avoid disappointment.
Dedicated to sustainable development, Arup is a collective of designers, consultants, and experts working globally. At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning. Arup's purpose, shared values, and collaborative approach has set it apart for over 75 years, and now is your opportunity to join. AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients' recruitment team and provides professional interim and temporary resources. We partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for an Office Coordinator for a 6-month long contract based in Whitehaven . About this career opportunity: An exciting opportunity has arisen for an Office Coordinator to provide robust support to all members of the team within our Whitehaven office. This is a pivotal support role and will bear a significant impact on external and internal clients within the office environment. This role will involve you supporting the day to day running of the office, including providing front of house service, and providing a full range of administrative support to the team based there. As the Office Coordinator, you will make an impact by: Providing an excellent front of house service, including managing visitors. Ensuring the office space is kept to a professional standard at all times. Ordering and managing stocks of office consumables. Booking and handling meeting room and conference facilities. Supporting with the organisation of client and social events. Supporting the project teams with administrative activities e.g. data input tasks, document preparation, meeting organisation, etc. Providing support/cover to the rest of the business support team as required. Working collaboratively with other office and team coordinators, continually promoting best practice within Business Services. What we're looking for: Experience in standard office administrative procedures. Sound knowledge of Microsoft Office Suite. Excellent communication skills (both written and verbal). Excellent attention to detail. Ability to cope with changing deadlines whilst remaining calm under pressure. Reliability, flexibility, and adaptability. Engaging, enthusiastic, and confident manner with an interest in supporting the work we do. Diversity at Arup: Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference. If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists. AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements. AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.
May 18, 2024
Full time
Dedicated to sustainable development, Arup is a collective of designers, consultants, and experts working globally. At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning. Arup's purpose, shared values, and collaborative approach has set it apart for over 75 years, and now is your opportunity to join. AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients' recruitment team and provides professional interim and temporary resources. We partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for an Office Coordinator for a 6-month long contract based in Whitehaven . About this career opportunity: An exciting opportunity has arisen for an Office Coordinator to provide robust support to all members of the team within our Whitehaven office. This is a pivotal support role and will bear a significant impact on external and internal clients within the office environment. This role will involve you supporting the day to day running of the office, including providing front of house service, and providing a full range of administrative support to the team based there. As the Office Coordinator, you will make an impact by: Providing an excellent front of house service, including managing visitors. Ensuring the office space is kept to a professional standard at all times. Ordering and managing stocks of office consumables. Booking and handling meeting room and conference facilities. Supporting with the organisation of client and social events. Supporting the project teams with administrative activities e.g. data input tasks, document preparation, meeting organisation, etc. Providing support/cover to the rest of the business support team as required. Working collaboratively with other office and team coordinators, continually promoting best practice within Business Services. What we're looking for: Experience in standard office administrative procedures. Sound knowledge of Microsoft Office Suite. Excellent communication skills (both written and verbal). Excellent attention to detail. Ability to cope with changing deadlines whilst remaining calm under pressure. Reliability, flexibility, and adaptability. Engaging, enthusiastic, and confident manner with an interest in supporting the work we do. Diversity at Arup: Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference. If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists. AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements. AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.
Major Recruitment are currently recruiting for a PA & Business Administrator, on a rolling 12-month contract, to join a multinational, automotive manufacturer based in Bognor Regis. You will also be required to cover at their site in Goodwood too. The main aspect of the role is to support the day-to-day business administration requirements for the Region. You will be a professional, organised individual with a keen eye for detail. Location: Bognor Regis Pay rate: 17.84ph Standard working hours : Monday - Friday 08.30am - 5pm Duties & Responsibilities Making meeting arrangements including the booking of meeting facilities and catering Production of presentations and coordinating other content/documentation for management meetings, conferences and for Dealer visits. Coordination of all hospitality arrangements, invitations, guest information and schedules for Group events Responsibility for coordination of full itinerary details and compliance adherence. Operational support for weekly First Line Management (FLM) Meeting, including coordination of agenda, pre-read, and minutes. Organisation of onsite and offsite departmental meetings including timings, locations, agenda setting, guest speakers, delegate attendance, catering & travel arrangements. Organisation of more informal regional departmental meetings and huddles. Arranging regional visitor itineraries, including transfers, hotel accommodation and catering requirements. Managing department 'time management', recording vacation, sickness etc in SAP Management of purchase order requirements on behalf of the region, engaging with relevant teams and finance and purchasing policies. Supporting the region with scoping and delivering regional strategy workshops and Dealer Conference programmes as required. Managing regional management team's travel arrangements and supporting their expenses claims, as required. Responsibility for managing stationery requirements including but not limited to business cards, letterhead, printer paper, pens, pads etc. Ensuring that the departmental office is tidy and always organised. Candidate Specification Educated to A level or degree level, ideally with an additional European language background. Excellent organisational, literacy, numeric and PC skills along with excellent interpersonal skills. Secretarial/Personal Assistant experience would be a distinct advantage. Exceptional communication skills are essential with the ability to communicate at all levels. Capable of managing a demanding workload, often with constant reprioritization and be able to meet tight deadlines. Excellent time management, prioritisation, and attention to detail skills. Be able to act with discretion and deal with matters of a confidential nature. Be able to work on own initiative and be relied on to work unsupervised. A 'team player' as well as able to work unsupervised and be self-motivated. Excellent organisational, literacy, numeric and PC skills are required, ideally along with knowledge of SAP. Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook, together with SAP experience. Willingness to develop and adopt new initiatives. German language desirable. Must have Valid UK driving licence. To be considered for this role you will have experience within one of the following job roles. Business Administrator, PA, Events Coordinator, Senior Administrator INDLS
May 18, 2024
Contractor
Major Recruitment are currently recruiting for a PA & Business Administrator, on a rolling 12-month contract, to join a multinational, automotive manufacturer based in Bognor Regis. You will also be required to cover at their site in Goodwood too. The main aspect of the role is to support the day-to-day business administration requirements for the Region. You will be a professional, organised individual with a keen eye for detail. Location: Bognor Regis Pay rate: 17.84ph Standard working hours : Monday - Friday 08.30am - 5pm Duties & Responsibilities Making meeting arrangements including the booking of meeting facilities and catering Production of presentations and coordinating other content/documentation for management meetings, conferences and for Dealer visits. Coordination of all hospitality arrangements, invitations, guest information and schedules for Group events Responsibility for coordination of full itinerary details and compliance adherence. Operational support for weekly First Line Management (FLM) Meeting, including coordination of agenda, pre-read, and minutes. Organisation of onsite and offsite departmental meetings including timings, locations, agenda setting, guest speakers, delegate attendance, catering & travel arrangements. Organisation of more informal regional departmental meetings and huddles. Arranging regional visitor itineraries, including transfers, hotel accommodation and catering requirements. Managing department 'time management', recording vacation, sickness etc in SAP Management of purchase order requirements on behalf of the region, engaging with relevant teams and finance and purchasing policies. Supporting the region with scoping and delivering regional strategy workshops and Dealer Conference programmes as required. Managing regional management team's travel arrangements and supporting their expenses claims, as required. Responsibility for managing stationery requirements including but not limited to business cards, letterhead, printer paper, pens, pads etc. Ensuring that the departmental office is tidy and always organised. Candidate Specification Educated to A level or degree level, ideally with an additional European language background. Excellent organisational, literacy, numeric and PC skills along with excellent interpersonal skills. Secretarial/Personal Assistant experience would be a distinct advantage. Exceptional communication skills are essential with the ability to communicate at all levels. Capable of managing a demanding workload, often with constant reprioritization and be able to meet tight deadlines. Excellent time management, prioritisation, and attention to detail skills. Be able to act with discretion and deal with matters of a confidential nature. Be able to work on own initiative and be relied on to work unsupervised. A 'team player' as well as able to work unsupervised and be self-motivated. Excellent organisational, literacy, numeric and PC skills are required, ideally along with knowledge of SAP. Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook, together with SAP experience. Willingness to develop and adopt new initiatives. German language desirable. Must have Valid UK driving licence. To be considered for this role you will have experience within one of the following job roles. Business Administrator, PA, Events Coordinator, Senior Administrator INDLS
Position Title: Office Coordinator / Manager Location: Uckfield Salary: 28,000 - 30,000 per annum FTE - (Pro Rata Salary 14,933 - 16,000 per annum) Hours: Monday - Thursday - 8:30 AM - 2:00 PM Benefits: 20 days holiday + BH, + your birthday off, Monthly Profit related Bonus, Private Medical Health Care after 1 year, Pension, Parking. Our professional, modern client based in Uckfield is looking to take on a new Office Co-ordinator/Manager. This role will involve supporting the small professional team with all general office related duties ensuring that you assist the team and run the office efficiently and effectively. This will involve all aspects of administration, being a point of contact for all office facilities as well as stocking the all important Nespresso machine within their fabulous fresh office space Responsibilities: Answering phones and taking messages and managing the office inbox for the team of 5 Acting as a keyholder and opening up the office Setting up meeting rooms for internal and external meetings. Managing all office facilities (including phones/building/stationary) and ensuring the kitchen/refreshments are all well stocked at all times Arranging and ordering/shopping for lunches for internal meetings as required Organising ID checks and attendees for London/Manchester based meetings for MD. Providing general administrative support as required for the team and MD Qualifications: Excellent communication skills, both verbal and written. Strong organisational and multitasking abilities. Proficiency in office software (e.g., Microsoft Office suite). Attention to detail and ability to maintain confidentiality. Previous experience in a similar administrative/office management role is preferred. If you are interested in this role, please apply today online with your most up to date CV for consideration. You can also send me your CV in confidence to (url removed). This role is being managed by Debbie Foster - Office Angels Tunbridge Wells - (phone number removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 17, 2024
Full time
Position Title: Office Coordinator / Manager Location: Uckfield Salary: 28,000 - 30,000 per annum FTE - (Pro Rata Salary 14,933 - 16,000 per annum) Hours: Monday - Thursday - 8:30 AM - 2:00 PM Benefits: 20 days holiday + BH, + your birthday off, Monthly Profit related Bonus, Private Medical Health Care after 1 year, Pension, Parking. Our professional, modern client based in Uckfield is looking to take on a new Office Co-ordinator/Manager. This role will involve supporting the small professional team with all general office related duties ensuring that you assist the team and run the office efficiently and effectively. This will involve all aspects of administration, being a point of contact for all office facilities as well as stocking the all important Nespresso machine within their fabulous fresh office space Responsibilities: Answering phones and taking messages and managing the office inbox for the team of 5 Acting as a keyholder and opening up the office Setting up meeting rooms for internal and external meetings. Managing all office facilities (including phones/building/stationary) and ensuring the kitchen/refreshments are all well stocked at all times Arranging and ordering/shopping for lunches for internal meetings as required Organising ID checks and attendees for London/Manchester based meetings for MD. Providing general administrative support as required for the team and MD Qualifications: Excellent communication skills, both verbal and written. Strong organisational and multitasking abilities. Proficiency in office software (e.g., Microsoft Office suite). Attention to detail and ability to maintain confidentiality. Previous experience in a similar administrative/office management role is preferred. If you are interested in this role, please apply today online with your most up to date CV for consideration. You can also send me your CV in confidence to (url removed). This role is being managed by Debbie Foster - Office Angels Tunbridge Wells - (phone number removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Salary: Starting at £28,771 DOE plus an annual shift allowance of £4,113.69 Hours: Monday to Friday 6-2 and 2-10 but must be capable of doing day shifts (possibly 8-4) to cover holidays and must be able to work the occasional night shift if required. Location: Runcorn, United Kingdom Contract: Full time, permanentAAK is proud to be the world's leading producer of specialty vegetable fats. Through our unique co-development approach, we develop and provide value-adding vegetable oil solutions in close collaboration with our customers, enabling them to achieve long-lasting business results. By doing so, we solve customer specific needs across many industries including Bakery, Chocolate & Confectionery, Dairy, Foodservice, Infant Nutrition and Personal Care.Our pioneering spirit and passion for innovation keeps us at the cutting edge of our industry and is what sets us apart. It enables our employees to work in a safe and supportive environment in which they make a genuine impact.AAK employ more than 3,500 employees globally and with 20 production facilities and customisation plants, and sales offices in over 25 countries spanning six continents we have one of our industries most diverse global footprints. AAK Runcorn AAK Runcorn is the home to AAK Foods, a major manufacturer and supplier of sauces, condiments, and dressings to the retail and foodservice sectors.Our private label work has won awards for taste and quality, and our products can be found on the shelves of stores throughout the world. From our site on Davy Road, to the east of the town centre, we work with customers to co-develop new recipes for grocery private label products, retail restaurants, quick service restaurants, foodservice and food ingredients. Responsibilities • Co-ordination of stock transfer orders to 3rd party external warehouses, stock accuracy and reconciliation of warehouse invoices.• Liaise with Hauliers to ensure delivery is effectively coordinated and monitor systems to ensure orders have been dispatched within agreed timescales.• Monitor the loading slots for the bulk and pack loading and manage potential disturbances.• Receive incoming goods and materials, verifying quantities and quality against purchase orders and delivery notes as well as filling in with warehouse the Goods checking notes and booking the stock onto the stock control system (MTMS)• Ensure compliance with Health and Safety regulations in the goods in area, including safe handling and storage of materials.• Manage outbound deliveries. Arrange export declarations (if required). Prepare and issue accurate documentation for customer. • Raise Hold Notes and Non-Conformances as required• Perform against a set number of KPI's and measure deliveries against KPI's for lateness etc • Doing daily and weekly PI stocktakes to ensure the site has a stocktake every 4-6 weeks. Monitor shelf life of stock and raise concessions as required.• Quarterly stock checks will be completed which will require some weekend work on Saturday and Sunday.• Helping to work towards Month End close offs for accounts ensuring all stock is booked and any discrepancies are resolved. About you • Previous experience in goods receiving or warehouse coordination role, preferably in the food manufacturing sector.• Knowledge of the processes, tools, and operational considerations for effective and efficient movement of goods and materials; ability to understand, predict and control the movement of goods, materials, and supplies. • Knowledge of the policies, processes, and systems of warehouse management; ability to effectively manage one or more warehouses or distribution centres.• Strong attention to detail and accuracy in record keeping.• Excellent communication skills • Proficiency in using inventory management software/systems• Understanding of health and safety regulations in a warehouse environment In return AAK offer: • Free Hot Drinks• Free Parking Onsite• On-Site Canteen Serving Hot Food• 25 Days Holidays Plus Bank Holidays• 30-minute paid break per shift• Company Pension 3% Employee, 5% Employer• Life Assurance Cover • UK Healthcare Scheme, Including Gym, and Lifestyle Discounts Diversity & Inclusion at AAK AAK prohibits discrimination based on race, colour, sex, sexual orientation, age, national origin, physical or mental disability, religion, veteran status, and any other class of individuals protected from discrimination under state or federal law in any aspect of the access to, admission, or treatment of students in its programs and activities, or in employment and application for employment.You may have experience in the following: Stock Transfer Coordinator, Warehouse Inventory Coordinator, Logistics and Inbound Coordinator, Goods Receipt and Dispatch Coordinator, Material Handling Coordinator, Supply Chain Operations Coordinator, Receiving and Dispatch Coordinator, Inventory Control Coordinator, Distribution Logistics Coordinator, Goods Movement Coordinator, etc. REF-
May 17, 2024
Full time
Salary: Starting at £28,771 DOE plus an annual shift allowance of £4,113.69 Hours: Monday to Friday 6-2 and 2-10 but must be capable of doing day shifts (possibly 8-4) to cover holidays and must be able to work the occasional night shift if required. Location: Runcorn, United Kingdom Contract: Full time, permanentAAK is proud to be the world's leading producer of specialty vegetable fats. Through our unique co-development approach, we develop and provide value-adding vegetable oil solutions in close collaboration with our customers, enabling them to achieve long-lasting business results. By doing so, we solve customer specific needs across many industries including Bakery, Chocolate & Confectionery, Dairy, Foodservice, Infant Nutrition and Personal Care.Our pioneering spirit and passion for innovation keeps us at the cutting edge of our industry and is what sets us apart. It enables our employees to work in a safe and supportive environment in which they make a genuine impact.AAK employ more than 3,500 employees globally and with 20 production facilities and customisation plants, and sales offices in over 25 countries spanning six continents we have one of our industries most diverse global footprints. AAK Runcorn AAK Runcorn is the home to AAK Foods, a major manufacturer and supplier of sauces, condiments, and dressings to the retail and foodservice sectors.Our private label work has won awards for taste and quality, and our products can be found on the shelves of stores throughout the world. From our site on Davy Road, to the east of the town centre, we work with customers to co-develop new recipes for grocery private label products, retail restaurants, quick service restaurants, foodservice and food ingredients. Responsibilities • Co-ordination of stock transfer orders to 3rd party external warehouses, stock accuracy and reconciliation of warehouse invoices.• Liaise with Hauliers to ensure delivery is effectively coordinated and monitor systems to ensure orders have been dispatched within agreed timescales.• Monitor the loading slots for the bulk and pack loading and manage potential disturbances.• Receive incoming goods and materials, verifying quantities and quality against purchase orders and delivery notes as well as filling in with warehouse the Goods checking notes and booking the stock onto the stock control system (MTMS)• Ensure compliance with Health and Safety regulations in the goods in area, including safe handling and storage of materials.• Manage outbound deliveries. Arrange export declarations (if required). Prepare and issue accurate documentation for customer. • Raise Hold Notes and Non-Conformances as required• Perform against a set number of KPI's and measure deliveries against KPI's for lateness etc • Doing daily and weekly PI stocktakes to ensure the site has a stocktake every 4-6 weeks. Monitor shelf life of stock and raise concessions as required.• Quarterly stock checks will be completed which will require some weekend work on Saturday and Sunday.• Helping to work towards Month End close offs for accounts ensuring all stock is booked and any discrepancies are resolved. About you • Previous experience in goods receiving or warehouse coordination role, preferably in the food manufacturing sector.• Knowledge of the processes, tools, and operational considerations for effective and efficient movement of goods and materials; ability to understand, predict and control the movement of goods, materials, and supplies. • Knowledge of the policies, processes, and systems of warehouse management; ability to effectively manage one or more warehouses or distribution centres.• Strong attention to detail and accuracy in record keeping.• Excellent communication skills • Proficiency in using inventory management software/systems• Understanding of health and safety regulations in a warehouse environment In return AAK offer: • Free Hot Drinks• Free Parking Onsite• On-Site Canteen Serving Hot Food• 25 Days Holidays Plus Bank Holidays• 30-minute paid break per shift• Company Pension 3% Employee, 5% Employer• Life Assurance Cover • UK Healthcare Scheme, Including Gym, and Lifestyle Discounts Diversity & Inclusion at AAK AAK prohibits discrimination based on race, colour, sex, sexual orientation, age, national origin, physical or mental disability, religion, veteran status, and any other class of individuals protected from discrimination under state or federal law in any aspect of the access to, admission, or treatment of students in its programs and activities, or in employment and application for employment.You may have experience in the following: Stock Transfer Coordinator, Warehouse Inventory Coordinator, Logistics and Inbound Coordinator, Goods Receipt and Dispatch Coordinator, Material Handling Coordinator, Supply Chain Operations Coordinator, Receiving and Dispatch Coordinator, Inventory Control Coordinator, Distribution Logistics Coordinator, Goods Movement Coordinator, etc. REF-
A fantastic opportunity has arisen for a busy PA / Office Manager who will keep 3 offices running safely and efficiently and become the backbone of support to our local teams. This role is multi-faceted, and the chosen candidate will be someone who works proactively, is process-driven, and finds solutions before they become problems. The duties in this role will evolve and no two days are the same you will very much work on your own initiative have confident IT and communication skills and thrive on pleasing others. Your great organisational skills and attention to detail will ensure that our sales and editorial teams are well supported. Areas of responsibility: H&S Coordinator ensuring our 3 offices, Swindon, High Wycombe & Reading are running safely and in line with current regulations IOSH qualification ideal but not essential. Facilities / Office Management liaising with IT, ordering stationery, sorting issues Suppliers Managing cleaning contracts, air con etc PA support for Commercial Director and wider management team. Commercial reporting Organising various meetings, initiatives and events across the region Liaising with internal teams to chase production Overseeing processes and outcomes Involvement in the staff council This role is based in our Swindon office with regular travel to High Wycombe and Reading. It's therefore essential you drive and can use your own transport. This is a full-time role, however we will also consider 4 days a week or school hours worked over 5 days a week for the perfect candidate. SALARY AND BENEFITS Salary paying up to £29k (dependent on experience) Travel expenses to our other offices Workplace pension Multiple perks & discounts Opportunities for team building and training days Full 25 days paid holiday + statutory bank holidays + your birthday off Holiday purchase scheme Structured career progression and ongoing training Discount vouchers Discounted gym membership Cycle to Work scheme Mental Health Support via Lifeworks Eye test vouchers plus £50 towards new glasses Annual Volunteer Charity Day Newsquest Media Group/LOCALiQ is an equal opportunities employer and welcomes applications from all community sections regardless of age, disability, gender reassignment, marriage/civil partnership status, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. Our recruitment process will consist of various stages and activities, as part of our commitment to fairness to all applicants, we will take into account any adjustments that could help you.
May 17, 2024
Full time
A fantastic opportunity has arisen for a busy PA / Office Manager who will keep 3 offices running safely and efficiently and become the backbone of support to our local teams. This role is multi-faceted, and the chosen candidate will be someone who works proactively, is process-driven, and finds solutions before they become problems. The duties in this role will evolve and no two days are the same you will very much work on your own initiative have confident IT and communication skills and thrive on pleasing others. Your great organisational skills and attention to detail will ensure that our sales and editorial teams are well supported. Areas of responsibility: H&S Coordinator ensuring our 3 offices, Swindon, High Wycombe & Reading are running safely and in line with current regulations IOSH qualification ideal but not essential. Facilities / Office Management liaising with IT, ordering stationery, sorting issues Suppliers Managing cleaning contracts, air con etc PA support for Commercial Director and wider management team. Commercial reporting Organising various meetings, initiatives and events across the region Liaising with internal teams to chase production Overseeing processes and outcomes Involvement in the staff council This role is based in our Swindon office with regular travel to High Wycombe and Reading. It's therefore essential you drive and can use your own transport. This is a full-time role, however we will also consider 4 days a week or school hours worked over 5 days a week for the perfect candidate. SALARY AND BENEFITS Salary paying up to £29k (dependent on experience) Travel expenses to our other offices Workplace pension Multiple perks & discounts Opportunities for team building and training days Full 25 days paid holiday + statutory bank holidays + your birthday off Holiday purchase scheme Structured career progression and ongoing training Discount vouchers Discounted gym membership Cycle to Work scheme Mental Health Support via Lifeworks Eye test vouchers plus £50 towards new glasses Annual Volunteer Charity Day Newsquest Media Group/LOCALiQ is an equal opportunities employer and welcomes applications from all community sections regardless of age, disability, gender reassignment, marriage/civil partnership status, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. Our recruitment process will consist of various stages and activities, as part of our commitment to fairness to all applicants, we will take into account any adjustments that could help you.
Job Title: Technical Sales Engineer Location: Based at Southside, Bredbury but some flexibility to travel/work at other sites Salary: 28,000 - 38,000 per annum (dependent on experience) Job Type: Full time, Permanent Working Hours: 38 hrs per week, Mon to Thurs 07:30 to 16:00 and Friday 07:30 to 12:50 Company Overview: Heat Trace is part of the Global NIBE Group, part of NIBE Element (the world's largest element manufacturer) and represents NIBE in the UK as one of over 80 Group companies that are based all over the world. NIBE is a global group that develops and manufactures intelligent, energy-efficient indoor comfort solutions for all types of properties. This allows our clients to reduce their energy consumption and their impact on the environment. NIBE Element manufactures components and solutions for intelligent heating and control for industry and infrastructure. Heat Trace is a manufacturing and engineering company with our headquarters and main manufacturing unit in Helsby Cheshire, we also have two manufacturing facilities at Bredbury, Stockport. The prime activity of the business is the manufacture of highly technical heating cables for use predominantly in the oil and gas and advanced processing industries . About the Role: The Main Purpose of the post will be to combine technical knowledge with sales skills to consult with existing and potential new customer on a wide range of products. Your main purpose will also be to: Expand market awareness of products and expertise, managing projects and relationships with customers Provide both pre and after sales advice Support customer service/sales team with queries and customer requests Main Responsibilities: Liaise with Customers to assist with technical aspects of business development Create and deliver technical presentations demonstrating how products meet customer requirements Identify customer needs, handle queries, agree specifications, engineering adaptations of products Develop and support customer base, identify new markets, potential customers and new accounts Negotiate tender and contract terms and conditions to meet customer/company need Look for the opportunities to upsell products/create new opportunities Generate technical sales proposals and contracts Maintain customer communication and sales in CRM Develop, manage and deliver sales administration, reports and data Research options/request quotes for outsourced components of project/custom product Work with the wider team to ensure development schedules are being met Support the wider sales team as required Develop and maintain long term customer relationships Provide pre-sales technical assistance and product education/after sales support Prepare cost estimates liaising with the Technical Manager Provide input into the design of custom made product About You: Professional/ Qualifications & Education: HNC or Degree in a suitable engineering, technical or mechanical discipline Experience: Essential Experience: Technical Engineering/Specifications ISO 9001 Desirable Experience: Customer facing / sales role (Desirable) 5S experience(Desirable) Lean manufacturing (Desirable) Offshore manufacturing (Desirable) Hazardous Area Products Knowledge / Proven Ability: Essential Knowledge / Proven Ability: Working to tight deadlines Managing project work, multiple projects simultaneously Commercial Acumen Desirable Knowledge / Proven Ability: Experience in the heating element industry Experience in the Heat Tracing Skills: Essential Skills: Excellent IT skills (MS Office) Use of CRM systems Desirable Skills: Solidworks /AutoCAD LT/AutoCAD Invertor Personal Qualities (Essential) : Excellent communication skills Time management/organisational skills Innovative Proactive What we can offer you: 25 days holiday plus bank holidays increasing with service. Learning and development opportunities Cash Health Plan and EAP Free onsite parking Company Social Events Company Pension Scheme in line with auto enrolment Referral Scheme Please Note: No agencies. Candidates with the relevant experience or job titles of: Sales Engineer, Technical Sales, Field Sales, Technical Sales Exec, Technical Sales Coordinator, Technical Sales Executive, Business Development Manager, Business Development, Key Sales, Business Developer, Sales Executive, Direct Sales, Sales Development, Business Development Lead, Technical Business Development, Sales and BDM may also be considered for this role.
May 17, 2024
Full time
Job Title: Technical Sales Engineer Location: Based at Southside, Bredbury but some flexibility to travel/work at other sites Salary: 28,000 - 38,000 per annum (dependent on experience) Job Type: Full time, Permanent Working Hours: 38 hrs per week, Mon to Thurs 07:30 to 16:00 and Friday 07:30 to 12:50 Company Overview: Heat Trace is part of the Global NIBE Group, part of NIBE Element (the world's largest element manufacturer) and represents NIBE in the UK as one of over 80 Group companies that are based all over the world. NIBE is a global group that develops and manufactures intelligent, energy-efficient indoor comfort solutions for all types of properties. This allows our clients to reduce their energy consumption and their impact on the environment. NIBE Element manufactures components and solutions for intelligent heating and control for industry and infrastructure. Heat Trace is a manufacturing and engineering company with our headquarters and main manufacturing unit in Helsby Cheshire, we also have two manufacturing facilities at Bredbury, Stockport. The prime activity of the business is the manufacture of highly technical heating cables for use predominantly in the oil and gas and advanced processing industries . About the Role: The Main Purpose of the post will be to combine technical knowledge with sales skills to consult with existing and potential new customer on a wide range of products. Your main purpose will also be to: Expand market awareness of products and expertise, managing projects and relationships with customers Provide both pre and after sales advice Support customer service/sales team with queries and customer requests Main Responsibilities: Liaise with Customers to assist with technical aspects of business development Create and deliver technical presentations demonstrating how products meet customer requirements Identify customer needs, handle queries, agree specifications, engineering adaptations of products Develop and support customer base, identify new markets, potential customers and new accounts Negotiate tender and contract terms and conditions to meet customer/company need Look for the opportunities to upsell products/create new opportunities Generate technical sales proposals and contracts Maintain customer communication and sales in CRM Develop, manage and deliver sales administration, reports and data Research options/request quotes for outsourced components of project/custom product Work with the wider team to ensure development schedules are being met Support the wider sales team as required Develop and maintain long term customer relationships Provide pre-sales technical assistance and product education/after sales support Prepare cost estimates liaising with the Technical Manager Provide input into the design of custom made product About You: Professional/ Qualifications & Education: HNC or Degree in a suitable engineering, technical or mechanical discipline Experience: Essential Experience: Technical Engineering/Specifications ISO 9001 Desirable Experience: Customer facing / sales role (Desirable) 5S experience(Desirable) Lean manufacturing (Desirable) Offshore manufacturing (Desirable) Hazardous Area Products Knowledge / Proven Ability: Essential Knowledge / Proven Ability: Working to tight deadlines Managing project work, multiple projects simultaneously Commercial Acumen Desirable Knowledge / Proven Ability: Experience in the heating element industry Experience in the Heat Tracing Skills: Essential Skills: Excellent IT skills (MS Office) Use of CRM systems Desirable Skills: Solidworks /AutoCAD LT/AutoCAD Invertor Personal Qualities (Essential) : Excellent communication skills Time management/organisational skills Innovative Proactive What we can offer you: 25 days holiday plus bank holidays increasing with service. Learning and development opportunities Cash Health Plan and EAP Free onsite parking Company Social Events Company Pension Scheme in line with auto enrolment Referral Scheme Please Note: No agencies. Candidates with the relevant experience or job titles of: Sales Engineer, Technical Sales, Field Sales, Technical Sales Exec, Technical Sales Coordinator, Technical Sales Executive, Business Development Manager, Business Development, Key Sales, Business Developer, Sales Executive, Direct Sales, Sales Development, Business Development Lead, Technical Business Development, Sales and BDM may also be considered for this role.
Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich. Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment. The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude. Outline Of Duties & Responsibilities: Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties. Assist with the management of the programme of planned & unplanned works Take responsibility for contractors working on premises Liaise with the cleaning company managers & act on any feedback from cleaners or staff Work with the Warehouse & Logistic Managers over pre & unplanned works Arrange courier bookings and deal with booking amendments Administration support including control of project information & relevant forms Support with setting up of training for new Radiation Protection Supervisors Approximately 30-40% of week working alongside the Health and Safety Coordinator Deal with enquires via telephone and email Preparation & support with all FM Audits Communicate / liaise with internal and external staff Ordering and distribution of office consumables Organise Documentation (electronically) Provide support and assistance as and when required Key Skills & Experience: Excellent attention to detail, accuracy & the ability to prioritise and control workload Excellent communication skills via written & verbal mediums, including confident telephone manner Organisational and administrative capabilities Team Player with both a pro-active & supportive approach Experience of Microsoft and database packages Ability to work to deadlines Able to work under pressure and in a pressurised environment Proactive problem-solving ability This job description is non-exhaustive and subject to change as the Company deems necessary. This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more!
May 17, 2024
Full time
Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich. Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment. The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude. Outline Of Duties & Responsibilities: Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties. Assist with the management of the programme of planned & unplanned works Take responsibility for contractors working on premises Liaise with the cleaning company managers & act on any feedback from cleaners or staff Work with the Warehouse & Logistic Managers over pre & unplanned works Arrange courier bookings and deal with booking amendments Administration support including control of project information & relevant forms Support with setting up of training for new Radiation Protection Supervisors Approximately 30-40% of week working alongside the Health and Safety Coordinator Deal with enquires via telephone and email Preparation & support with all FM Audits Communicate / liaise with internal and external staff Ordering and distribution of office consumables Organise Documentation (electronically) Provide support and assistance as and when required Key Skills & Experience: Excellent attention to detail, accuracy & the ability to prioritise and control workload Excellent communication skills via written & verbal mediums, including confident telephone manner Organisational and administrative capabilities Team Player with both a pro-active & supportive approach Experience of Microsoft and database packages Ability to work to deadlines Able to work under pressure and in a pressurised environment Proactive problem-solving ability This job description is non-exhaustive and subject to change as the Company deems necessary. This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more!
An award winning people orientated architecture practice is looking for an experienced Facilities and Office Manager on a part-time basis, overseeing the day to day running of a large office, supporting the Directors and managing the support team. It's a great varied role running the office of a busy working studio. A key focus of the role will be on the facilities side ensuring the office is running smoothly and looking after H&S. You will also be looking after the support team and ensuring reception runs smoothly. Management of the Facilities and Office includes: Oversee management of front of house and reception Manage maintenance contracts for all services, ensuring planned maintenance and ad hoc repairs are carried out as required Oversee utilities contracts Maintain fire and security contracts and procedures including fire alarm test, drills, fire wardens and security access, CCTV Assist with health and safety in the London and Manchester studios including overseeing first aiders and first aid box supplies Review general risk and fire risk assessments for London and Manchester with H&S Director and Associate Coordinate with IT support and organise internal moves and relocations Manage the Studio Assistant and Receptionist in London and Studio Administrator in Manchester Manage suppliers (e.g., cleaners, stationery, coffee, recycling etc.) Ensure premises defects are dealt with promptly Oversee studio recycling Oversee the facilities and H&S in the workplace induction process Coordinate with HR manager to conduct workstation assessments Prepare and manage all facilities requirements for the audits Prepare and manage facilities budget Assist Technical Coordinator with PPE supplies. Organise, manage and report at the weekly staff forum Coordination of Business Continuity Plan Assist with quality management systems, audits and procedures Proofread, format and issue documents Organise internal and external meetings Organise, support and minute Senior Management meetings This role is busy and varied and will be office based 5 days a week although they are fleixble on hours whether it be 10-4 or 9-3. You'll need excellent organisational skills as well as previous experience of running an office, managing a team and looking after facilities. Fantastic role in a beautiful studio and even better team. They really are a great company to work for who value their staff and wellbeing. Think you have the experience they need?Send in your CV by clicking on apply now.
May 17, 2024
Full time
An award winning people orientated architecture practice is looking for an experienced Facilities and Office Manager on a part-time basis, overseeing the day to day running of a large office, supporting the Directors and managing the support team. It's a great varied role running the office of a busy working studio. A key focus of the role will be on the facilities side ensuring the office is running smoothly and looking after H&S. You will also be looking after the support team and ensuring reception runs smoothly. Management of the Facilities and Office includes: Oversee management of front of house and reception Manage maintenance contracts for all services, ensuring planned maintenance and ad hoc repairs are carried out as required Oversee utilities contracts Maintain fire and security contracts and procedures including fire alarm test, drills, fire wardens and security access, CCTV Assist with health and safety in the London and Manchester studios including overseeing first aiders and first aid box supplies Review general risk and fire risk assessments for London and Manchester with H&S Director and Associate Coordinate with IT support and organise internal moves and relocations Manage the Studio Assistant and Receptionist in London and Studio Administrator in Manchester Manage suppliers (e.g., cleaners, stationery, coffee, recycling etc.) Ensure premises defects are dealt with promptly Oversee studio recycling Oversee the facilities and H&S in the workplace induction process Coordinate with HR manager to conduct workstation assessments Prepare and manage all facilities requirements for the audits Prepare and manage facilities budget Assist Technical Coordinator with PPE supplies. Organise, manage and report at the weekly staff forum Coordination of Business Continuity Plan Assist with quality management systems, audits and procedures Proofread, format and issue documents Organise internal and external meetings Organise, support and minute Senior Management meetings This role is busy and varied and will be office based 5 days a week although they are fleixble on hours whether it be 10-4 or 9-3. You'll need excellent organisational skills as well as previous experience of running an office, managing a team and looking after facilities. Fantastic role in a beautiful studio and even better team. They really are a great company to work for who value their staff and wellbeing. Think you have the experience they need?Send in your CV by clicking on apply now.
Job Role: Facilities Administrator Location: Leeds, West Yorkshire Job Type: Permanent Salary: Up to £25,000 depending on experience We are looking for an organised and self-motivated Facilities Administrator to join a growing Property & Asset Compliance Consultancy specialising in providing Asbestos Management, Health & Safety, Facilities Management, Legionella and Fire Risk services. The role: To assist the Facilities Coordinator in providing support and being the point of contact for key clients. Delivering administrative support to the facilities department Read vacant property reports picking up on any opportunities to quote for additional work and liaising with the supply chain to present quotations for these opportunities to the client. Taking calls from clients and dealing with their requests promptly. Reacting swiftly to emergency requests over the phone and booking in work through suppliers. Manage client portals and upload work completed sheets onto various client systems. Booking inspections and other necessary jobs for vacant properties to be completed when requested by clients. Managing client specific email inboxes and actioning appropriately. Sending completed inspection reports to the clients. Carry out tasks as directed and required, seeking advice and support as necessary. Requirements: Previous experience in an administrative/customer services/help desk role ideally within Facilities Management or similar Ability to manage own workload and thrive in a fast-paced environment A positive and proactive attitude, with the ability to work under pressure and handle multiple tasks simultaneously. Ability to work independently and as part of a team Good phone manner Proficient in using the Microsoft Office Package ability to learn new computer systems with ease. Strong attention to detail Company benefits: Salary up to £25,000 23 days holiday in addition to the usual public/bank holidays. This will increase to 25 days after two years service. Opportunity to develop your professional career with a market-leading organisation in a huge period of growth. Additional training opportunities Newly renovated modern office space in Leeds City Centre
May 17, 2024
Full time
Job Role: Facilities Administrator Location: Leeds, West Yorkshire Job Type: Permanent Salary: Up to £25,000 depending on experience We are looking for an organised and self-motivated Facilities Administrator to join a growing Property & Asset Compliance Consultancy specialising in providing Asbestos Management, Health & Safety, Facilities Management, Legionella and Fire Risk services. The role: To assist the Facilities Coordinator in providing support and being the point of contact for key clients. Delivering administrative support to the facilities department Read vacant property reports picking up on any opportunities to quote for additional work and liaising with the supply chain to present quotations for these opportunities to the client. Taking calls from clients and dealing with their requests promptly. Reacting swiftly to emergency requests over the phone and booking in work through suppliers. Manage client portals and upload work completed sheets onto various client systems. Booking inspections and other necessary jobs for vacant properties to be completed when requested by clients. Managing client specific email inboxes and actioning appropriately. Sending completed inspection reports to the clients. Carry out tasks as directed and required, seeking advice and support as necessary. Requirements: Previous experience in an administrative/customer services/help desk role ideally within Facilities Management or similar Ability to manage own workload and thrive in a fast-paced environment A positive and proactive attitude, with the ability to work under pressure and handle multiple tasks simultaneously. Ability to work independently and as part of a team Good phone manner Proficient in using the Microsoft Office Package ability to learn new computer systems with ease. Strong attention to detail Company benefits: Salary up to £25,000 23 days holiday in addition to the usual public/bank holidays. This will increase to 25 days after two years service. Opportunity to develop your professional career with a market-leading organisation in a huge period of growth. Additional training opportunities Newly renovated modern office space in Leeds City Centre
Role: Facilities Coordinator Location: Andover, England Salary: £40,000 Are you passionate about ensuring operational efficiency and creating a seamless workplace environment? The Advocate Group is partnered with a popular FMCG brand, assisting with the search for a skilled Facilities Coordinator to join their dynamic team. In this role, you'll play a pivotal part in coordinating various aspects of facilities management, from general maintenance to Health and safety audits. Key Responsibilities The Facilities Coordinator is expected to oversee all building-related activities. You will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning. This extends beyond our Head Office and warehousing & distribution space to include our retail stores too. The Facilities Coordinator has the responsibility to ensure the head office services meet workers' needs and that Retail stores have all sufficient needs to operate safely and securely. Responsible for the management of all required inspections and repair work for the Andover office facility. Responsible for all contract agreements for our Retail stores covering Fire extinguishers, safety alarms and all necessary equipment provision and support contractors. Skills & Qualifications well-organised Good verbal and written communication skills Sound problem-solving skills Availability and willingness to be available after-hours when required some ad hoc projects will require weekend and evening attendance Ability to manage external contractors Sound judgement and the ability to think quickly during emergencies Sound knowledge of health and safety legislation Qualification in health and safety or facilities management (desirable) Good understanding of facilities management and coordination BCs in Facility Management or Business Administration is desirable but not essential UK Driving Licence Negotiation skills for negotiating contracts and managing projects If you re interested in this position, please get in touch with Molly at the Advocate Group or APPLY NOW to be considered for this exciting vacancy. Phone: (phone number removed) Email: (url removed) The Advocate Group is a leading recruitment partner, based in the UK, to the FMCG and consumer product sectors. We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. By applying for this role, you are agreeing to our Privacy Policy, which can be found on our website. Please note that The Advocate Group is acting as an employment agency about this vacancy.
May 17, 2024
Full time
Role: Facilities Coordinator Location: Andover, England Salary: £40,000 Are you passionate about ensuring operational efficiency and creating a seamless workplace environment? The Advocate Group is partnered with a popular FMCG brand, assisting with the search for a skilled Facilities Coordinator to join their dynamic team. In this role, you'll play a pivotal part in coordinating various aspects of facilities management, from general maintenance to Health and safety audits. Key Responsibilities The Facilities Coordinator is expected to oversee all building-related activities. You will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning. This extends beyond our Head Office and warehousing & distribution space to include our retail stores too. The Facilities Coordinator has the responsibility to ensure the head office services meet workers' needs and that Retail stores have all sufficient needs to operate safely and securely. Responsible for the management of all required inspections and repair work for the Andover office facility. Responsible for all contract agreements for our Retail stores covering Fire extinguishers, safety alarms and all necessary equipment provision and support contractors. Skills & Qualifications well-organised Good verbal and written communication skills Sound problem-solving skills Availability and willingness to be available after-hours when required some ad hoc projects will require weekend and evening attendance Ability to manage external contractors Sound judgement and the ability to think quickly during emergencies Sound knowledge of health and safety legislation Qualification in health and safety or facilities management (desirable) Good understanding of facilities management and coordination BCs in Facility Management or Business Administration is desirable but not essential UK Driving Licence Negotiation skills for negotiating contracts and managing projects If you re interested in this position, please get in touch with Molly at the Advocate Group or APPLY NOW to be considered for this exciting vacancy. Phone: (phone number removed) Email: (url removed) The Advocate Group is a leading recruitment partner, based in the UK, to the FMCG and consumer product sectors. We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. By applying for this role, you are agreeing to our Privacy Policy, which can be found on our website. Please note that The Advocate Group is acting as an employment agency about this vacancy.
Summary We've got an exciting opportunity for someone to join our team as a Senior Facilities Co-ordinator. As Project Senior Facilities Co-Ordinator you'll be responsible for providing an efficient, effective and flexible facilities management service across your site, ensuring the highest standards are delivered and maintained. Interviews will be held on the 31st of May. What it's like to work here It's an exciting time to join us as we embark on some very interesting facilities update projects across Uppark. This is an ideal role for someone who has a passion for the preservation of history and the skills and attention to detail to support the teams on the ground to deliver positive change. There are plenty of opportunities to develop your skills through National Trust training courses. You'll be reporting to our Facilities & Support Services Manager and Project Building Surveyor, working alongside our Business Services Coordinator and Project Conservator. You'll collaborate with the project contractors and normal operating contractors to help us keep the property well maintained and will build and lead a team of volunteers to provide us with maintenance support. Click here for more information about this location. What you'll be doing Working within the appropriate Trust procedures and conservation guidelines, you'll ensure your site is always maintained to a high standard throughout the project to upgrade the essential on-site facilities. You'll promote health & safety awareness across the property and for ensuring effective environmental management is sustained. Day to day, you'll be coordinating our facilities management which could mean monitoring and arranging the servicing of our private water treatment plant, biomass boilers heating system, Fire management systems and sewage system. You'll be arranging urgent minor building repairs and working with our Building Surveyor on site and contractor management during the project to update our facilities, keeping our operation running smoothly behind the scenes and ensuring our compliance. You'll also be managing smaller projects including redecorating our second-hand bookshop. Please also read the full role profile attached to this advert. Who we're looking for We'd love to hear from you if this sounds like you; an understanding of working with volunteers and knowledge of the framework that the Trust uses to support the volunteer journey. excellent customer service skills, enabling strong relationships to be built and maintained externally and internally. strong written and verbal communication skills including influencing , negotiating and presentation an understanding of facilities and / or building management, maintenance & provision of services, supported by relevant professional qualification (or equivalent level of vocational experience). good knowledge and experience of Health and Safety, Emergency Procedures, Fire and Security procedures and legislation knowledge and experience of managing budgets, finances, projects and contracts experience of records management and information systems and advanced IT skills (Microsoft Office). The package The National Trust has the motto 'For everyone, for ever' at its heart. We're working hard to create an inclusive culture, where everyone feels they belong. It's important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we're for everyone, we want everyone to be welcome in our teams too. •Substantial pension scheme of up to 10% basic salary •Free entry to National Trust places for you, a guest and your children (under 18) •Tax-free childcare scheme •Rental deposit loan scheme •Season ticket loan •EV car lease scheme •Perks at work discounts such as gym memberships, shopping discount codes, cinema discounts •Holiday allowance up to 32 days relating to length of service, plus holiday purchase scheme, subject to meeting minimum criteria. •Flexible working whenever possible •Employee assistance programme •Free parking at most Trust places Click here to find out more about the benefits we offer to support you.
May 17, 2024
Full time
Summary We've got an exciting opportunity for someone to join our team as a Senior Facilities Co-ordinator. As Project Senior Facilities Co-Ordinator you'll be responsible for providing an efficient, effective and flexible facilities management service across your site, ensuring the highest standards are delivered and maintained. Interviews will be held on the 31st of May. What it's like to work here It's an exciting time to join us as we embark on some very interesting facilities update projects across Uppark. This is an ideal role for someone who has a passion for the preservation of history and the skills and attention to detail to support the teams on the ground to deliver positive change. There are plenty of opportunities to develop your skills through National Trust training courses. You'll be reporting to our Facilities & Support Services Manager and Project Building Surveyor, working alongside our Business Services Coordinator and Project Conservator. You'll collaborate with the project contractors and normal operating contractors to help us keep the property well maintained and will build and lead a team of volunteers to provide us with maintenance support. Click here for more information about this location. What you'll be doing Working within the appropriate Trust procedures and conservation guidelines, you'll ensure your site is always maintained to a high standard throughout the project to upgrade the essential on-site facilities. You'll promote health & safety awareness across the property and for ensuring effective environmental management is sustained. Day to day, you'll be coordinating our facilities management which could mean monitoring and arranging the servicing of our private water treatment plant, biomass boilers heating system, Fire management systems and sewage system. You'll be arranging urgent minor building repairs and working with our Building Surveyor on site and contractor management during the project to update our facilities, keeping our operation running smoothly behind the scenes and ensuring our compliance. You'll also be managing smaller projects including redecorating our second-hand bookshop. Please also read the full role profile attached to this advert. Who we're looking for We'd love to hear from you if this sounds like you; an understanding of working with volunteers and knowledge of the framework that the Trust uses to support the volunteer journey. excellent customer service skills, enabling strong relationships to be built and maintained externally and internally. strong written and verbal communication skills including influencing , negotiating and presentation an understanding of facilities and / or building management, maintenance & provision of services, supported by relevant professional qualification (or equivalent level of vocational experience). good knowledge and experience of Health and Safety, Emergency Procedures, Fire and Security procedures and legislation knowledge and experience of managing budgets, finances, projects and contracts experience of records management and information systems and advanced IT skills (Microsoft Office). The package The National Trust has the motto 'For everyone, for ever' at its heart. We're working hard to create an inclusive culture, where everyone feels they belong. It's important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we're for everyone, we want everyone to be welcome in our teams too. •Substantial pension scheme of up to 10% basic salary •Free entry to National Trust places for you, a guest and your children (under 18) •Tax-free childcare scheme •Rental deposit loan scheme •Season ticket loan •EV car lease scheme •Perks at work discounts such as gym memberships, shopping discount codes, cinema discounts •Holiday allowance up to 32 days relating to length of service, plus holiday purchase scheme, subject to meeting minimum criteria. •Flexible working whenever possible •Employee assistance programme •Free parking at most Trust places Click here to find out more about the benefits we offer to support you.
Facilities and Maintenance Helpdesk Administrator- Hertfordshire- up to 26k My client is currently recruiting for an experienced Helpdesk Administrator to join their busy team based in Hertfordshire. The ideal candidate will have Helpdesk or Administration experience within Facilities and Maintenance or a busy environment. Monday to Friday- Office Based- 8am- Friday 5pm or 9am til 6pm alternate shifts Main Duties General Helpdesk Administration Duties PPMS Raising Purchase Orders Liaising with Engineers and assigning them to works. Assist with the efficient day to day running of help desk reporting to the help desk manager. Receive and process work requests from clients, received via e mail, telephone and portal. Log Calls onto company CAFM system, assign correct trade and supplier, book appointments, send PO's, process permits. Manage planned maintenance schedules including compliance, and reactive requests associated with the PPM being managed ensuring that the account coordinator is updated. Process updates from suppliers obtaining information for quotes where required, upload all updates onto CAFM system and portals. Estimate further works. Close down completed job Send client reports. Be part of the weekend rota where required paid overtime. Attend client meetings where necessary. Other help desk tasks that are within the capability of the Help Desk Coordinator. If you are interested in this position please apply today
May 16, 2024
Full time
Facilities and Maintenance Helpdesk Administrator- Hertfordshire- up to 26k My client is currently recruiting for an experienced Helpdesk Administrator to join their busy team based in Hertfordshire. The ideal candidate will have Helpdesk or Administration experience within Facilities and Maintenance or a busy environment. Monday to Friday- Office Based- 8am- Friday 5pm or 9am til 6pm alternate shifts Main Duties General Helpdesk Administration Duties PPMS Raising Purchase Orders Liaising with Engineers and assigning them to works. Assist with the efficient day to day running of help desk reporting to the help desk manager. Receive and process work requests from clients, received via e mail, telephone and portal. Log Calls onto company CAFM system, assign correct trade and supplier, book appointments, send PO's, process permits. Manage planned maintenance schedules including compliance, and reactive requests associated with the PPM being managed ensuring that the account coordinator is updated. Process updates from suppliers obtaining information for quotes where required, upload all updates onto CAFM system and portals. Estimate further works. Close down completed job Send client reports. Be part of the weekend rota where required paid overtime. Attend client meetings where necessary. Other help desk tasks that are within the capability of the Help Desk Coordinator. If you are interested in this position please apply today
Uxbridge Employment Agency
Chalfont St. Peter, Buckinghamshire
Part Time 22.5 hours per week I am extremely excited to be supporting this very successful small independent business, with the recruitment of an Office Coordinator. This is a great role that will offer masses of variation including facilities management and health and safety, as well as all round support for the office and wider team. If you have worked within office coordination, and you re looking for a new challenge with a company that will provide stability and a supportive working environment, then please apply today! What s in it for you? 24 days holiday + Bank Holidays (pro rata) Company Pension Scheme Private Medical Insurance 24/7 GP appointment service 3x Life Insurance Employee Assistance Programme Discretionary bonus Role responsibilities: Ordering office supplies and ensuring inventory is kept up to date Manage the supply of home working equipment, ensuring H&S compliance Liaison with IT and facilities suppliers Being the first point of contact for incoming calls and visitors to the office Administrative support for H&S compliance Manage and update office policies Handle logistics, including venue liaison and catering for meetings, training courses and social events, liaising with the event lead Candidate requirements: A minimum of 2 years previous experience within a similar role Proficient with MS Office packages Strong written and verbal communication skills Previous experience working with an outsourced IT service provider would be an advantage If you are interested in this position, please apply or for further information call Uxbridge Employment Agency and ask to speak with Siobhan Joseph We are an independent recruitment agency who are celebrating our 40th year of supporting local candidates find local opportunities. Based centrally in both Uxbridge & Windsor we offer permanent, temporary and contract recruitment services within Middlesex, Buckinghamshire, Berkshire and the West London region. For the purpose of the Conduct Regulations please be advised that when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice.
May 16, 2024
Full time
Part Time 22.5 hours per week I am extremely excited to be supporting this very successful small independent business, with the recruitment of an Office Coordinator. This is a great role that will offer masses of variation including facilities management and health and safety, as well as all round support for the office and wider team. If you have worked within office coordination, and you re looking for a new challenge with a company that will provide stability and a supportive working environment, then please apply today! What s in it for you? 24 days holiday + Bank Holidays (pro rata) Company Pension Scheme Private Medical Insurance 24/7 GP appointment service 3x Life Insurance Employee Assistance Programme Discretionary bonus Role responsibilities: Ordering office supplies and ensuring inventory is kept up to date Manage the supply of home working equipment, ensuring H&S compliance Liaison with IT and facilities suppliers Being the first point of contact for incoming calls and visitors to the office Administrative support for H&S compliance Manage and update office policies Handle logistics, including venue liaison and catering for meetings, training courses and social events, liaising with the event lead Candidate requirements: A minimum of 2 years previous experience within a similar role Proficient with MS Office packages Strong written and verbal communication skills Previous experience working with an outsourced IT service provider would be an advantage If you are interested in this position, please apply or for further information call Uxbridge Employment Agency and ask to speak with Siobhan Joseph We are an independent recruitment agency who are celebrating our 40th year of supporting local candidates find local opportunities. Based centrally in both Uxbridge & Windsor we offer permanent, temporary and contract recruitment services within Middlesex, Buckinghamshire, Berkshire and the West London region. For the purpose of the Conduct Regulations please be advised that when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice.
Office Manager and Office Coordinator Your new company We are a charity that assists adults with spinal cord injuries and mobility impairments. We are looking for an experienced and versatile Office Manager and Coordinator to oversee the smooth running of our charity organisation. You will be responsible for managing the office operations, ensuring the health and safety of the premises, and coordinating with external vendors and contractors. What you'll need to succeed Proven experience as an Office Manager/Coordinator, or similar role. Proficient in MS Office and Google Suite. Excellent verbal and written communication skills. Strong organisational and time management skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Flexibility and adaptability to changing needs and demands. Knowledge of the charity sector and its regulations. A degree in Business Administration, Management, or related field is desirable. Your new role Manage the office budget and expenses, and prepare financial reports and forecasts. Supervise and support the administrative staff, and delegate tasks as needed. Maintain and update the office policies and procedures, and ensure compliance with legal and regulatory requirements. Arrange and facilitate staff meetings, trainings, and events, and take minutes and action points. Manage the office supplies and equipment, and liaise with suppliers and service providers. Ensure the maintenance and security of the office facilities, and coordinate repairs and renovations. Monitor the performance and quality of the office services and systems, and implement improvements as needed. Handle confidential and sensitive information with discretion. Perform any other duties as assigned by the senior management. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or send directly to . If this job isn't quite right for you, but you are looking for a new position as a Personal, Executive or Team Assistant within the Charity sector, please contact Lorena De Freitas for a confidential discussion on your career. #
May 16, 2024
Seasonal
Office Manager and Office Coordinator Your new company We are a charity that assists adults with spinal cord injuries and mobility impairments. We are looking for an experienced and versatile Office Manager and Coordinator to oversee the smooth running of our charity organisation. You will be responsible for managing the office operations, ensuring the health and safety of the premises, and coordinating with external vendors and contractors. What you'll need to succeed Proven experience as an Office Manager/Coordinator, or similar role. Proficient in MS Office and Google Suite. Excellent verbal and written communication skills. Strong organisational and time management skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Flexibility and adaptability to changing needs and demands. Knowledge of the charity sector and its regulations. A degree in Business Administration, Management, or related field is desirable. Your new role Manage the office budget and expenses, and prepare financial reports and forecasts. Supervise and support the administrative staff, and delegate tasks as needed. Maintain and update the office policies and procedures, and ensure compliance with legal and regulatory requirements. Arrange and facilitate staff meetings, trainings, and events, and take minutes and action points. Manage the office supplies and equipment, and liaise with suppliers and service providers. Ensure the maintenance and security of the office facilities, and coordinate repairs and renovations. Monitor the performance and quality of the office services and systems, and implement improvements as needed. Handle confidential and sensitive information with discretion. Perform any other duties as assigned by the senior management. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or send directly to . If this job isn't quite right for you, but you are looking for a new position as a Personal, Executive or Team Assistant within the Charity sector, please contact Lorena De Freitas for a confidential discussion on your career. #
BUSINESS SUPPORT ADMIN - LEEDS CITY CENTRE 26K - STARTING ASAP Business Support Coordinator - Leeds City Centre - £26,000 per annum - PAID VIA HOURLY RATE (WEEKLY) Are you looking for a temp role that offers variety and challenge? Do you have experience in facilities management and office administration? If so, we have an exciting opportunity for you! We are looking for a business support coordinator to join our team for 3 months initially, with the possibility of extension. You will be responsible for ensuring the smooth running of our office, as well as providing support to our staff and clients. Your main duties will include: Managing the office facilities, such as equipment, furniture, security, and health and safetyLiaising with external contractors and suppliersCoordinating office moves and refurbishmentsOrganising travel and accommodation arrangements for staff and clientsPreparing reports and presentationsAssisting with budgeting and invoicingHandling general enquiries and complaintsTo be successful in this role, you will need: Previous experience in a similar role, preferably in a professional services environmentA qualification in facilities management or related fieldA strong knowledge of Microsoft Office, especially Excel and PowerpointA high level of organisational and problem-solving skillsA proactive and flexible approach to workA good level of communication and interpersonal skillsThe working hours are Monday to Friday, 9am to 5pm, with an hour lunch break. The salary is £26,000 per annum, pro rata. If you are interested in this role, please apply online with your CV. We look forward to hearing from you! #
May 16, 2024
Seasonal
BUSINESS SUPPORT ADMIN - LEEDS CITY CENTRE 26K - STARTING ASAP Business Support Coordinator - Leeds City Centre - £26,000 per annum - PAID VIA HOURLY RATE (WEEKLY) Are you looking for a temp role that offers variety and challenge? Do you have experience in facilities management and office administration? If so, we have an exciting opportunity for you! We are looking for a business support coordinator to join our team for 3 months initially, with the possibility of extension. You will be responsible for ensuring the smooth running of our office, as well as providing support to our staff and clients. Your main duties will include: Managing the office facilities, such as equipment, furniture, security, and health and safetyLiaising with external contractors and suppliersCoordinating office moves and refurbishmentsOrganising travel and accommodation arrangements for staff and clientsPreparing reports and presentationsAssisting with budgeting and invoicingHandling general enquiries and complaintsTo be successful in this role, you will need: Previous experience in a similar role, preferably in a professional services environmentA qualification in facilities management or related fieldA strong knowledge of Microsoft Office, especially Excel and PowerpointA high level of organisational and problem-solving skillsA proactive and flexible approach to workA good level of communication and interpersonal skillsThe working hours are Monday to Friday, 9am to 5pm, with an hour lunch break. The salary is £26,000 per annum, pro rata. If you are interested in this role, please apply online with your CV. We look forward to hearing from you! #
Facilities Coordinator - Insurance £34k - £38k DOE 5 days in the office City, London Is this the role for you: A fantastic opportunity has arisen for a Facilities Coordinator to join a global Insurance firm based in the heart of the City! This is initially a 3 month FTC which could lead to a permanent role. What you will do: Managing relationships with the post room, cleaners etc, help desk work, ensuring the smooth running of the building, liaising with contractors and access cards What you will need: A proven background within facilities (preferably with an FM qualification), confident liaising with people in the business and external contractors and the ability to multitask
May 16, 2024
Facilities Coordinator - Insurance £34k - £38k DOE 5 days in the office City, London Is this the role for you: A fantastic opportunity has arisen for a Facilities Coordinator to join a global Insurance firm based in the heart of the City! This is initially a 3 month FTC which could lead to a permanent role. What you will do: Managing relationships with the post room, cleaners etc, help desk work, ensuring the smooth running of the building, liaising with contractors and access cards What you will need: A proven background within facilities (preferably with an FM qualification), confident liaising with people in the business and external contractors and the ability to multitask
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an EMEA Solutions Architect to manage all aspects of the EFM solution creation as part of a CBRE Enterprise pursuit including hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience, globally. Key Responsibilities: Project manage the EFM solutioning process across all six EFM product solutions to ensure solutions are fully integrated, without duplication of benefits and costs, outlined efficiently, etc. Govern and delegate the solutioning efforts to all parties within the EFM solutioning team. Validate the competitiveness, pricing, applicability, integration, and operability of the entire EFM solution and the part EFM product solutions including hard services, third party procurement, workplace experience, smart FM, sustainability, and asset optimization. Present, sell, and defend the EFM solution to the client. Lead the development of client messaging with sales, solutions directors, and solutions excellence leaders to ensure messaging representing in client presentation and write-ups convey the EFM solution in a highly competitive and operable approach. Demonstrate the value of CBRE's integrated EFM structure across all 5-6 components of EFM products. When assigned as the FM solution architect as the lead, organize, lead, and aggregate the global solutioning effort across all regions by interfacing with each of the regional FM solutions architects and each of the regional product solutioning teams. Present the EFM solution in an EFM Solution Review to sales, account and sector leadership and convince internal stakeholders as to why the solution is winnable and operable. Lead the Solution Review process of the EFM solution by working with the solutions leaders and sales leaders throughout the solutioning process for feedback, validation of the solution, and workshopping. Describe the competitiveness of the EFM solution, whether the solution meets the client's needs and ask, the winnability of the solution against CBRE's competitors, the commercial structure of the pursuit and the EFM part of the solution. Describe to internal stakeholders how the EFM solution will win. Update and communicate the progress of the EFM solution development to internal stakeholders, leadership, and sales and solutions team members. Find potential risks, challenges, and needs from the EFM solutioning team. Supply an EFM solution package to the operations and transitions team that explains the solution thoroughly and allows the account team to launch, run, and use the solution that has been designed. Build the hard services and workplace staffing model outlining the technicians, facility coordinators, facility management, and workplace experience staffing models. Coach proposed account team on solution elements and solution rollout approach. Set up EFM Solution Strategy Session post RFP kick-off with EFM solutioning team, sales, and solutions. Review of entire account team org structure to determine competitiveness, duplication, overlap of costs, etc. Coordination and validation of all country solutions teams (BTO's and Ops teams) and solutions to bring each country solution together in to a packaged regional solution. Liaison and collaboration with the Sector Solutions Directors to ensure that the regional solution is presented in a timely manner as part of the overall bid process. European language skills would be advantageous Key Deliverables Definition of deliverables for each pursuit with a timeline associated to each one. Pricing and Staffing for the entire EFM package - hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services. EFM Solution Summary presented in the Prototype Solution Review and the Final Solution Review. EFM RFP Response write-up across all EFM products and services (hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services) EFM RFP Presentation Content across all EFM products and services (hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services) EFM Transition Package encompassing All EFM Products and Services. Touchpoint with the solutions leaders at least twice per week, half hour call with updates. Solution Strategy Session with Solutions Directors About CBRE Global Workplace Solutions : As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
May 16, 2024
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an EMEA Solutions Architect to manage all aspects of the EFM solution creation as part of a CBRE Enterprise pursuit including hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience, globally. Key Responsibilities: Project manage the EFM solutioning process across all six EFM product solutions to ensure solutions are fully integrated, without duplication of benefits and costs, outlined efficiently, etc. Govern and delegate the solutioning efforts to all parties within the EFM solutioning team. Validate the competitiveness, pricing, applicability, integration, and operability of the entire EFM solution and the part EFM product solutions including hard services, third party procurement, workplace experience, smart FM, sustainability, and asset optimization. Present, sell, and defend the EFM solution to the client. Lead the development of client messaging with sales, solutions directors, and solutions excellence leaders to ensure messaging representing in client presentation and write-ups convey the EFM solution in a highly competitive and operable approach. Demonstrate the value of CBRE's integrated EFM structure across all 5-6 components of EFM products. When assigned as the FM solution architect as the lead, organize, lead, and aggregate the global solutioning effort across all regions by interfacing with each of the regional FM solutions architects and each of the regional product solutioning teams. Present the EFM solution in an EFM Solution Review to sales, account and sector leadership and convince internal stakeholders as to why the solution is winnable and operable. Lead the Solution Review process of the EFM solution by working with the solutions leaders and sales leaders throughout the solutioning process for feedback, validation of the solution, and workshopping. Describe the competitiveness of the EFM solution, whether the solution meets the client's needs and ask, the winnability of the solution against CBRE's competitors, the commercial structure of the pursuit and the EFM part of the solution. Describe to internal stakeholders how the EFM solution will win. Update and communicate the progress of the EFM solution development to internal stakeholders, leadership, and sales and solutions team members. Find potential risks, challenges, and needs from the EFM solutioning team. Supply an EFM solution package to the operations and transitions team that explains the solution thoroughly and allows the account team to launch, run, and use the solution that has been designed. Build the hard services and workplace staffing model outlining the technicians, facility coordinators, facility management, and workplace experience staffing models. Coach proposed account team on solution elements and solution rollout approach. Set up EFM Solution Strategy Session post RFP kick-off with EFM solutioning team, sales, and solutions. Review of entire account team org structure to determine competitiveness, duplication, overlap of costs, etc. Coordination and validation of all country solutions teams (BTO's and Ops teams) and solutions to bring each country solution together in to a packaged regional solution. Liaison and collaboration with the Sector Solutions Directors to ensure that the regional solution is presented in a timely manner as part of the overall bid process. European language skills would be advantageous Key Deliverables Definition of deliverables for each pursuit with a timeline associated to each one. Pricing and Staffing for the entire EFM package - hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services. EFM Solution Summary presented in the Prototype Solution Review and the Final Solution Review. EFM RFP Response write-up across all EFM products and services (hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services) EFM RFP Presentation Content across all EFM products and services (hard services, soft services, smart FM, sustainability, asset optimization, and workplace experience services) EFM Transition Package encompassing All EFM Products and Services. Touchpoint with the solutions leaders at least twice per week, half hour call with updates. Solution Strategy Session with Solutions Directors About CBRE Global Workplace Solutions : As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE." Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. No agencies please. Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
BlueBolt is an award-winning visual effects company. It specialises in compositing, computer graphics and digital matte painting for film and television productions. Over the past thirteen years BlueBolt has worked on many projects including Season One of Game of Thrones, The Little Drummer Girl, Skyfall, The Night Manager, The Northman, and The Peripheral. We have won and been nominated for many awards in this time. We are a happy, collaborative team and welcome applications. We are looking for a collaborative and experienced Office Coordinator to join our team, based in our offices near Victoria, London. This is a long-term Fixed Term Contract, with a view to be extended or made permanent. Role Requirements: Ownership of all facilities matters - testing the fire alarm weekly to ensure it is serviced regularly, liaising with the landlord on relevant matters, and arranging any external suppliers that may be needed for general repairs and maintenance General office administration and tasks Answering and directing calls Administrative support to the Directors and Management Team Greeting and signing in Clients in a personable manner Ensuring the office is kept tidy and well stocked at all times Ownership of all travel arrangements, including accommodation and being the contact point for any logistical issues whilst colleagues are on set Arranging company parties, including negotiating and budget management Help coordinate BlueBolt in-house social events Helping out Tech team with deliveries and orders Liaise between producers, editorial and PR to make sure checklist of press items are approved and delivered to appropriate parties Management of all cameras for BlueBolt kit going abroad, either via Production or independently Coordination of all onset kits for the teams. Checking these in and out, whilst looking ahead to onset days across all shows and anticipate and resolve any set kit booking clashes or resource issues (including personnel clashes and reaching out to the pool of freelancers to resolve any shortfalls) Make sure the onset kit is fully stocked and replace any missing items promptly Liaise with Production and IO to ensure that data captured onset is stored, backed up and downloaded onto our servers in line with TPN requirements Be the knowledge point, in conjunction with others, for all kit purchases and compatibility issues Centralise various training/protocol documents Assist Finance with any administrative tasks as needed Ad hoc tasks as and when required.
May 16, 2024
Full time
BlueBolt is an award-winning visual effects company. It specialises in compositing, computer graphics and digital matte painting for film and television productions. Over the past thirteen years BlueBolt has worked on many projects including Season One of Game of Thrones, The Little Drummer Girl, Skyfall, The Night Manager, The Northman, and The Peripheral. We have won and been nominated for many awards in this time. We are a happy, collaborative team and welcome applications. We are looking for a collaborative and experienced Office Coordinator to join our team, based in our offices near Victoria, London. This is a long-term Fixed Term Contract, with a view to be extended or made permanent. Role Requirements: Ownership of all facilities matters - testing the fire alarm weekly to ensure it is serviced regularly, liaising with the landlord on relevant matters, and arranging any external suppliers that may be needed for general repairs and maintenance General office administration and tasks Answering and directing calls Administrative support to the Directors and Management Team Greeting and signing in Clients in a personable manner Ensuring the office is kept tidy and well stocked at all times Ownership of all travel arrangements, including accommodation and being the contact point for any logistical issues whilst colleagues are on set Arranging company parties, including negotiating and budget management Help coordinate BlueBolt in-house social events Helping out Tech team with deliveries and orders Liaise between producers, editorial and PR to make sure checklist of press items are approved and delivered to appropriate parties Management of all cameras for BlueBolt kit going abroad, either via Production or independently Coordination of all onset kits for the teams. Checking these in and out, whilst looking ahead to onset days across all shows and anticipate and resolve any set kit booking clashes or resource issues (including personnel clashes and reaching out to the pool of freelancers to resolve any shortfalls) Make sure the onset kit is fully stocked and replace any missing items promptly Liaise with Production and IO to ensure that data captured onset is stored, backed up and downloaded onto our servers in line with TPN requirements Be the knowledge point, in conjunction with others, for all kit purchases and compatibility issues Centralise various training/protocol documents Assist Finance with any administrative tasks as needed Ad hoc tasks as and when required.