Sensory Services by Sight for Surrey
Leatherhead, Surrey
PA (full-time) 36 hours per week Salary up to £30,000 per annum Sensory Services by Sight for Surrey has been established for over 100 years and is the major provider of services for people who are Deaf, hard of hearing, blind, partially sighted, and deafblind in Surrey. We are seeking a professional, experienced PA for our Chief Executive and to provide support to our Board of Trustees. The candidate will need to have excellent administrative skills, be organised and confident, with accurate minute taking ability. They should be practised in work that requires confidentiality, patience and tact, with a good understanding of data protection. A full driving licence and own vehicle are essential, as driving the Chief Executive to meetings and events, and note taking at them, is part of the role. Candidates should demonstrate that they are approachable and enjoy meeting new people, have an eye for detail, and thrive in a busy environment with a positive 'cando' attitude. A Disclosure and Barring Service will be required which we can arrange. Principal Accountabilities: Provide PA support to Chief Executive, including driving and attendance at external events such as businesses, meetings with people we support, networking events, providing appropriate support as directed. Daily diary check-ins with Chief Executive, ensuring they have all the information they need to perform their role and to minimise interruptions. Taking and producing notes or minutes at events and in meetings and helping to fill out any written forms. Collating material for the regular Chief Executive's update and processing Access to Work paperwork for sign off. Provide governance and secretariat services to Sight for Surrey Board, the Chief Executive, senior managers and staff, including the management and minuting of Trustee meetings/events (considering the accessibility needs of all Trustees), senior management team and staff meetings. Provide assistance to Trustees and other Senior Managers. Assist when required, to provide cover for front desk. Assist when required in organisation and collation of bid or contract documents. Manage the holding of contracts and reporting schedule. Assist when required in event organisation. Competencies Required: Strategic Management and Operational Management Understands the objectives in the Strategic Plan and how these contribute to the mission of Sight for Surrey. Planning administrative work to meet timescales and standards. Making Things Happen Organising the priorities of self and others to ensure that quality administration is achieved. Demonstrate a consultative and informed approach to problem solving. Being able to liaise internally and externally within and between local authority, charity and commercial agencies. Managing crises effectively. Strives to move administration matters forward. Developing Others/Team Development Sharing your knowledge and skills with others. Supporting others in their development and contributing positively to team development. Communication Communicates information to the right people in a regular and timely fashion, using the best and most appropriate method possible. Ensuring that important communications are accessible to others. Demonstrating an understanding of the communication needs of vision impaired people and those who are hard of hearing/Deaf. Acting on feedback in order to constantly improve systems. Demonstrates a wide 'sense of awareness'. Personal Impact Making a positive impression on people as a consequence of their personal style, strengths, enthusiasm and credibility. Professionally managing conflict or adversity. Acting with integrity and in line with the principles of equal opportunities. Striving to develop the competencies that the organisation needs. Showing integrity, honesty and professionalism. Demonstrating personal authority and confidence and the ability to be flexible when necessary. Being visible and reliable, doing what is promised. Respecting the opinion and expertise of others. Customer Focus Building good professional relationships internally and externally and ensuring that feedback is acted upon without delay to improve services. Use of IT Using IT to its fullest potential and enabling others to do the same. Skills and Experience: Excellent administrative/IT skills, including experience of all Microsoft Office products. Experience in minute taking, including the ability to take shorthand or speed written notes. Good interpersonal skills, including telephone work. Experience in work that requires confidentiality, patience and tact, with a good understanding of data protection. A full driving license and own vehicle are essential. Physical Requirements/Effort: Able to undertake office-based work, as well as driving and acting as a guide. Working Environment: Office based, but with the ability to work from home non-contractually on occasions. We can offer you: A generous annual leave allowance (full time annual leave entitlement is 28 days per annum, plus bank holidays). Investment in your development, with training opportunities available. Access to an Employee Assistance Programme. Pension contributions 6% matched using the Pensions Trust. Annual flu vaccinations and an eye test every two years with a contribution towards work related glasses. Wide range of training opportunities suitable for your role. A growing range of other staff benefits. A fun and friendly team!
May 18, 2024
Full time
PA (full-time) 36 hours per week Salary up to £30,000 per annum Sensory Services by Sight for Surrey has been established for over 100 years and is the major provider of services for people who are Deaf, hard of hearing, blind, partially sighted, and deafblind in Surrey. We are seeking a professional, experienced PA for our Chief Executive and to provide support to our Board of Trustees. The candidate will need to have excellent administrative skills, be organised and confident, with accurate minute taking ability. They should be practised in work that requires confidentiality, patience and tact, with a good understanding of data protection. A full driving licence and own vehicle are essential, as driving the Chief Executive to meetings and events, and note taking at them, is part of the role. Candidates should demonstrate that they are approachable and enjoy meeting new people, have an eye for detail, and thrive in a busy environment with a positive 'cando' attitude. A Disclosure and Barring Service will be required which we can arrange. Principal Accountabilities: Provide PA support to Chief Executive, including driving and attendance at external events such as businesses, meetings with people we support, networking events, providing appropriate support as directed. Daily diary check-ins with Chief Executive, ensuring they have all the information they need to perform their role and to minimise interruptions. Taking and producing notes or minutes at events and in meetings and helping to fill out any written forms. Collating material for the regular Chief Executive's update and processing Access to Work paperwork for sign off. Provide governance and secretariat services to Sight for Surrey Board, the Chief Executive, senior managers and staff, including the management and minuting of Trustee meetings/events (considering the accessibility needs of all Trustees), senior management team and staff meetings. Provide assistance to Trustees and other Senior Managers. Assist when required, to provide cover for front desk. Assist when required in organisation and collation of bid or contract documents. Manage the holding of contracts and reporting schedule. Assist when required in event organisation. Competencies Required: Strategic Management and Operational Management Understands the objectives in the Strategic Plan and how these contribute to the mission of Sight for Surrey. Planning administrative work to meet timescales and standards. Making Things Happen Organising the priorities of self and others to ensure that quality administration is achieved. Demonstrate a consultative and informed approach to problem solving. Being able to liaise internally and externally within and between local authority, charity and commercial agencies. Managing crises effectively. Strives to move administration matters forward. Developing Others/Team Development Sharing your knowledge and skills with others. Supporting others in their development and contributing positively to team development. Communication Communicates information to the right people in a regular and timely fashion, using the best and most appropriate method possible. Ensuring that important communications are accessible to others. Demonstrating an understanding of the communication needs of vision impaired people and those who are hard of hearing/Deaf. Acting on feedback in order to constantly improve systems. Demonstrates a wide 'sense of awareness'. Personal Impact Making a positive impression on people as a consequence of their personal style, strengths, enthusiasm and credibility. Professionally managing conflict or adversity. Acting with integrity and in line with the principles of equal opportunities. Striving to develop the competencies that the organisation needs. Showing integrity, honesty and professionalism. Demonstrating personal authority and confidence and the ability to be flexible when necessary. Being visible and reliable, doing what is promised. Respecting the opinion and expertise of others. Customer Focus Building good professional relationships internally and externally and ensuring that feedback is acted upon without delay to improve services. Use of IT Using IT to its fullest potential and enabling others to do the same. Skills and Experience: Excellent administrative/IT skills, including experience of all Microsoft Office products. Experience in minute taking, including the ability to take shorthand or speed written notes. Good interpersonal skills, including telephone work. Experience in work that requires confidentiality, patience and tact, with a good understanding of data protection. A full driving license and own vehicle are essential. Physical Requirements/Effort: Able to undertake office-based work, as well as driving and acting as a guide. Working Environment: Office based, but with the ability to work from home non-contractually on occasions. We can offer you: A generous annual leave allowance (full time annual leave entitlement is 28 days per annum, plus bank holidays). Investment in your development, with training opportunities available. Access to an Employee Assistance Programme. Pension contributions 6% matched using the Pensions Trust. Annual flu vaccinations and an eye test every two years with a contribution towards work related glasses. Wide range of training opportunities suitable for your role. A growing range of other staff benefits. A fun and friendly team!
Sewell Wallis are currently recruiting for an experienced Executive Assistant on a temporary basis, to join a well-established business based in Wakefield. The role will be To provide an executive level PA service to the Trust central team, making sure to support the PA to CEO as may be required with the administration of Governance arrangements at Board of Trustees level and any other key activities led by senior members of the team. The duties of this role are: Provide a high level, professional, pro-active PA service to the Executive Team including the COO, CFO and Directors in the central team. Attend MAT Ops meetings, manage action trackers and records of meetings, following up on actions arising. Collate information, produce reports, communications, correspondence and documentation on behalf of the Executive Team. Deal with initial queries and complaints. Monitor and manager Trust mailboxes. Act as first point of contact for the Executive Team, filter incoming post, telephone communications and emails as may be required. Benefits: Working with a very supportive team. For more information please contact Suliman To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
May 17, 2024
Seasonal
Sewell Wallis are currently recruiting for an experienced Executive Assistant on a temporary basis, to join a well-established business based in Wakefield. The role will be To provide an executive level PA service to the Trust central team, making sure to support the PA to CEO as may be required with the administration of Governance arrangements at Board of Trustees level and any other key activities led by senior members of the team. The duties of this role are: Provide a high level, professional, pro-active PA service to the Executive Team including the COO, CFO and Directors in the central team. Attend MAT Ops meetings, manage action trackers and records of meetings, following up on actions arising. Collate information, produce reports, communications, correspondence and documentation on behalf of the Executive Team. Deal with initial queries and complaints. Monitor and manager Trust mailboxes. Act as first point of contact for the Executive Team, filter incoming post, telephone communications and emails as may be required. Benefits: Working with a very supportive team. For more information please contact Suliman To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Job title: Executive Assistant to the board Hours: Mon - Friday 9am -5pm Salary: 31,000p/a Location: Stockport SK2 Permanent, Full time My client is a national organisation with charitable status providing person-centred care and support to people across England with a wide range of needs. The role will involve: Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising meetings and sending out invites and virtual log-ins. Managing room bookings, refreshments, travel arrangements and payment of expenses. Arranging meetings between the Chair, trustees, the CEO and other officers as required. Agreeing the agenda for Board Meetings with the Chair. Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Keeping records of attendance and apologies and any possible conflicts of interest. Maintaining all records in good order and managing the online Board portal. Organising the Annual General Meeting and any other General Meetings and events. Co-ordinating the recruitment and induction of new trustees. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.
May 17, 2024
Full time
Job title: Executive Assistant to the board Hours: Mon - Friday 9am -5pm Salary: 31,000p/a Location: Stockport SK2 Permanent, Full time My client is a national organisation with charitable status providing person-centred care and support to people across England with a wide range of needs. The role will involve: Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising meetings and sending out invites and virtual log-ins. Managing room bookings, refreshments, travel arrangements and payment of expenses. Arranging meetings between the Chair, trustees, the CEO and other officers as required. Agreeing the agenda for Board Meetings with the Chair. Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Keeping records of attendance and apologies and any possible conflicts of interest. Maintaining all records in good order and managing the online Board portal. Organising the Annual General Meeting and any other General Meetings and events. Co-ordinating the recruitment and induction of new trustees. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.
Are you looking for longevity and commitment in a role in order to diversify your skills and further enhance your knowledge in the public sector? LOOK NO FURTHER! I have the PERFECT opportunity for you.My client is a leading membership organisation who focus on supporting local, family-oriented and commercial businesses by representing the amusement machine supply chain - working alongside regulators and trustees to ensure equality, fairness and revenue! Your new role You will be responsible providing the utmost support to the Head of Finance and the wider Senior Leadership Team with diary management, minute-taking, board and council meetings, travel logistics and complex inbox management.You will also be the point of contact for various teams like the facilities team, HR team, finance team and general building management to ensure everything runs smoothly within the office. As the Executive Assistant and Office Manager, your duty is to support multiple individuals with a main focus on the Head of Finance. Main scope of the role Administrative support to the Executive Directors Office Support and Management Council and Meetings Support. Ensure the smooth running of the office. Act as facilities manager for the office dealing with items such as telephone system, copier franking machine, furniture etc. Manage office cover and handling of inbound telephone calls. Manage incoming post - involves reading and acting on all incoming post. Once done go through and action with Executives. Manage any office moves. Maintenance of diaries - self-explanatory but often complex because of number of officers and entities. Arranging travel & itineraries - trips around the UK for Executive Directors. Confidential work for the Executive Directors. Assist in compiling agendas and reports for all Council meetings. Organise Council and other Committee meetings and meetings with Government bodies and other ad-hoc meetings. Taking minutes for Council meetings. Support the election administration - involves ensuring those voting are allowed to vote and those retiring by rotation have the opportunity to stand again, collation of attendance records and other administrative matters. What you'll get in return Temporary 3 month role with a guaranteed permanent opportunity. £38,000 - £40,000 salary Training and development Wider support from Executives Strong network of high-level individuals Based in Farringdon - easy access to get too! What you need to do now This is an immediate start role with a requirement to be in the office 5 days a week so if you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
May 16, 2024
Full time
Are you looking for longevity and commitment in a role in order to diversify your skills and further enhance your knowledge in the public sector? LOOK NO FURTHER! I have the PERFECT opportunity for you.My client is a leading membership organisation who focus on supporting local, family-oriented and commercial businesses by representing the amusement machine supply chain - working alongside regulators and trustees to ensure equality, fairness and revenue! Your new role You will be responsible providing the utmost support to the Head of Finance and the wider Senior Leadership Team with diary management, minute-taking, board and council meetings, travel logistics and complex inbox management.You will also be the point of contact for various teams like the facilities team, HR team, finance team and general building management to ensure everything runs smoothly within the office. As the Executive Assistant and Office Manager, your duty is to support multiple individuals with a main focus on the Head of Finance. Main scope of the role Administrative support to the Executive Directors Office Support and Management Council and Meetings Support. Ensure the smooth running of the office. Act as facilities manager for the office dealing with items such as telephone system, copier franking machine, furniture etc. Manage office cover and handling of inbound telephone calls. Manage incoming post - involves reading and acting on all incoming post. Once done go through and action with Executives. Manage any office moves. Maintenance of diaries - self-explanatory but often complex because of number of officers and entities. Arranging travel & itineraries - trips around the UK for Executive Directors. Confidential work for the Executive Directors. Assist in compiling agendas and reports for all Council meetings. Organise Council and other Committee meetings and meetings with Government bodies and other ad-hoc meetings. Taking minutes for Council meetings. Support the election administration - involves ensuring those voting are allowed to vote and those retiring by rotation have the opportunity to stand again, collation of attendance records and other administrative matters. What you'll get in return Temporary 3 month role with a guaranteed permanent opportunity. £38,000 - £40,000 salary Training and development Wider support from Executives Strong network of high-level individuals Based in Farringdon - easy access to get too! What you need to do now This is an immediate start role with a requirement to be in the office 5 days a week so if you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Executive Assistant Stockport 28 - 32K DOE My client is a non for profit organisation who are currently looking for an experienced Executive Assistant to the Board. The successful candidate will be supporting and provide an efficient administrative and secretarial service to the Chair and trustees whilst maintaining a high level of confidentiality. Key responsibilities required for the Executive Assistant include; Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising internal and external meetings Managing room bookings, refreshments, travel arrangements and payment of expenses. Prepare agendas for Board Meetings Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Organising the Annual General Meeting and events. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. Key skills required for the Executive Assistant include; Excellent communication skills Be proactive and be able to work using your own initiative Well organised and able to prioritise busy workloads Maintain a high level of confidentiality Excellent accuracy and attention to detail. Good IT skills including MS Word, Excel and Outlook Executive Assistant Stockport Area 28- 30K Permanent Opportunity We are looking for someone with experience gained in a similar role. Experience of working for a charity or in a social care or public service organisation would be helpful. Please note - due to the number of applications we receive we are only able to contact those candidates that are successfully shortlisted for the position. If you do not hear from us within 48 hours of your application then unfortunately you have been unsuccessful. By submitting your application, you agree and accept to our privacy policy which can be found on the Gibson Hollyhomes website
May 16, 2024
Full time
Executive Assistant Stockport 28 - 32K DOE My client is a non for profit organisation who are currently looking for an experienced Executive Assistant to the Board. The successful candidate will be supporting and provide an efficient administrative and secretarial service to the Chair and trustees whilst maintaining a high level of confidentiality. Key responsibilities required for the Executive Assistant include; Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising internal and external meetings Managing room bookings, refreshments, travel arrangements and payment of expenses. Prepare agendas for Board Meetings Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Organising the Annual General Meeting and events. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. Key skills required for the Executive Assistant include; Excellent communication skills Be proactive and be able to work using your own initiative Well organised and able to prioritise busy workloads Maintain a high level of confidentiality Excellent accuracy and attention to detail. Good IT skills including MS Word, Excel and Outlook Executive Assistant Stockport Area 28- 30K Permanent Opportunity We are looking for someone with experience gained in a similar role. Experience of working for a charity or in a social care or public service organisation would be helpful. Please note - due to the number of applications we receive we are only able to contact those candidates that are successfully shortlisted for the position. If you do not hear from us within 48 hours of your application then unfortunately you have been unsuccessful. By submitting your application, you agree and accept to our privacy policy which can be found on the Gibson Hollyhomes website
EA to CEO Contract Type: Full-time Employment Type: Permanent Reporting Line: Chief Executive Officer Responsible For: Receptionist Hybrid: 2-3x in a week Salary: 55-60k Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours Overview One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strategic deliverables The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements: Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate. Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success. Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet. Job Responsibilities The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support: Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. Understand the business needs and its direction, and plan accordingly. Be prepared to offer ad-hoc support to the CEO outside of normal working hours. Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently. Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary. Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings. Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments). General Support: Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents. Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave. Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards. Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area. Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards. Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover. Liaising with other support teams as required Plan and organise any dinners or events required. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
May 15, 2024
Full time
EA to CEO Contract Type: Full-time Employment Type: Permanent Reporting Line: Chief Executive Officer Responsible For: Receptionist Hybrid: 2-3x in a week Salary: 55-60k Hours: 36.25 hours per week with the expectation that you may be required to support the CEO outside of usual working hours Overview One of the seven essentials for a CEO is to have a good EA. "You need a good ambassador who is adept at spotting things and creates an impression of accessibility and openness". Reporting directly to the CEO, the Executive Assistant (EA) provides support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external communication for matters about the CEO's Office and serves as a liaison to the board of directors and senior management teams. The EA should also work proactively and independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strategic deliverables The Strategic Deliverables detailed below summarise longer-term objectives that the post holder will be expected to achieve. These objectives are subject to change in line with business requirements: Board and Remuneration Committee Papers - Prepare the agendas, coordinate the papers required, prepare packs and distribute them to meeting attendees. Working with the CEO, Head of HR, and Executive Committee as appropriate. Annual Reception - Plan the Annual Reception (with the CEO), including liaison with the Family, the Chairman of the Board, and the Chairman of the Trustees to ensure the event is a success. Keeper of the Brand - With the Marketing and Communications Team, ensure that any correspondence or material presented internally or externally meets the brand guidelines and is formatted correctly, and contribute to the development of the internal intranet. Job Responsibilities The Job Responsibilities detailed below are not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be reasonably expected within the scope and role: CEO Support: Organise the CEO's diary, planning workload, coordinating with other PA's, and amending the diary as required. Understand the business needs and its direction, and plan accordingly. Be prepared to offer ad-hoc support to the CEO outside of normal working hours. Ensure all communication between the CEO's office and the Family, Trustees and Non-Executive Directors is always carried out clearly and efficiently. Managing telephone, voicemail, and email messages for the CEO when unavailable and redirecting as necessary. Act as a filter for all papers and meetings the CEO requires. Including managing the review process for, and amendments to, the papers for all Board and Trustee Meetings. Ensuring that the administration is operating efficiently and effectively (all papers and work presented to the CEO should be on time and complete; the same is true for appointments). General Support: Organise both internal and external meetings, arranging rooms, equipment and catering as required. Coordination, preparation, maintenance and distribution of reports and meeting documents. Provide leadership and guidance to the PA Team, coordinating as required and seeking improvements to how the team works. Including chairing a monthly PA Meeting and providing cover for PAs when they are on annual leave. Organise the end-of-month team brief, including any presentations and refreshments required and provide a summary update to the Family and All Trustees' afterwards. Produce a monthly update for all staff compiling any useful information and highlighting any forthcoming events in the local area. Ensure electronic and hard copy filing is managed in a timely and efficient manner, by corporate and best practice standards. Providing cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover. Liaising with other support teams as required Plan and organise any dinners or events required. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
TEMP TO PERM Executive Assistant/Office Manager - STARTING ASAP Are you looking for longevity and commitment in a role in order to diversify your skills and further enhance your knowledge in the public sector? LOOK NO FURTHER! I have the PERFECT opportunity for you. My client is a leading membership organisation who focus on supporting local, family-oriented and commercial businesses by representing the amusement machine supply chain - working alongside regulators and trustees to ensure equality, fairness and revenue! Your new role You will be responsible providing the utmost support to the Head of Finance and the wider Senior Leadership Team with diary management, minute-taking, board and council meetings, travel logistics and complex inbox management. You will also be the point of contact for various teams like the facilities team, HR team, finance team and general building management to ensure everything runs smoothly within the office. As the Executive Assistant and Office Manager, your duty is to support multiple individuals with a main focus on the Head of Finance. Main scope of the role Administrative support to the Executive Directors Office Support and Management Council and Meetings Support. Ensure the smooth running of the office. Act as facilities manager for the office dealing with items such as telephone system, copier franking machine, furniture etc. Manage office cover and handling of inbound telephone calls. Manage incoming post - involves reading and acting on all incoming post. Once done go through and action with Executives. Manage any office moves. Maintenance of diaries - self-explanatory but often complex because of number of officers and entities. Arranging travel & itineraries - trips around the UK for Executive Directors. Confidential work for the Executive Directors. Assist in compiling agendas and reports for all Council meetings. Organise Council and other Committee meetings and meetings with Government bodies and other ad-hoc meetings. Taking minutes for Council meetings. Support the election administration - involves ensuring those voting are allowed to vote and those retiring by rotation have the opportunity to stand again, collation of attendance records and other administrative matters. What you'll get in return Temporary 3 month role with a guaranteed permanent opportunity. £38,000 - £40,000 salary Training and development Wider support from Executives Strong network of high-level individuals Based in Farringdon - easy access to get too! What you need to do now This is an immediate start role with a requirement to be in the office 5 days a week so if you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. #
May 14, 2024
Seasonal
TEMP TO PERM Executive Assistant/Office Manager - STARTING ASAP Are you looking for longevity and commitment in a role in order to diversify your skills and further enhance your knowledge in the public sector? LOOK NO FURTHER! I have the PERFECT opportunity for you. My client is a leading membership organisation who focus on supporting local, family-oriented and commercial businesses by representing the amusement machine supply chain - working alongside regulators and trustees to ensure equality, fairness and revenue! Your new role You will be responsible providing the utmost support to the Head of Finance and the wider Senior Leadership Team with diary management, minute-taking, board and council meetings, travel logistics and complex inbox management. You will also be the point of contact for various teams like the facilities team, HR team, finance team and general building management to ensure everything runs smoothly within the office. As the Executive Assistant and Office Manager, your duty is to support multiple individuals with a main focus on the Head of Finance. Main scope of the role Administrative support to the Executive Directors Office Support and Management Council and Meetings Support. Ensure the smooth running of the office. Act as facilities manager for the office dealing with items such as telephone system, copier franking machine, furniture etc. Manage office cover and handling of inbound telephone calls. Manage incoming post - involves reading and acting on all incoming post. Once done go through and action with Executives. Manage any office moves. Maintenance of diaries - self-explanatory but often complex because of number of officers and entities. Arranging travel & itineraries - trips around the UK for Executive Directors. Confidential work for the Executive Directors. Assist in compiling agendas and reports for all Council meetings. Organise Council and other Committee meetings and meetings with Government bodies and other ad-hoc meetings. Taking minutes for Council meetings. Support the election administration - involves ensuring those voting are allowed to vote and those retiring by rotation have the opportunity to stand again, collation of attendance records and other administrative matters. What you'll get in return Temporary 3 month role with a guaranteed permanent opportunity. £38,000 - £40,000 salary Training and development Wider support from Executives Strong network of high-level individuals Based in Farringdon - easy access to get too! What you need to do now This is an immediate start role with a requirement to be in the office 5 days a week so if you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. #
Job title: Executive Assistant to the boardHours: Mon - Friday 9am -5pm Salary: £31,000p/a Location: Stockport SK2 Permanent, Full time My client is a national organisation with charitable status providing person-centred care and support to people across England with a wide range of needs. The role will involve: Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising meetings and sending out invites and virtual log-ins. Managing room bookings, refreshments, travel arrangements and payment of expenses. Arranging meetings between the Chair, trustees, the CEO and other officers as required. Agreeing the agenda for Board Meetings with the Chair. Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Keeping records of attendance and apologies and any possible conflicts of interest. Maintaining all records in good order and managing the online Board portal. Organising the Annual General Meeting and any other General Meetings and events. Co-ordinating the recruitment and induction of new trustees. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.
May 13, 2024
Full time
Job title: Executive Assistant to the boardHours: Mon - Friday 9am -5pm Salary: £31,000p/a Location: Stockport SK2 Permanent, Full time My client is a national organisation with charitable status providing person-centred care and support to people across England with a wide range of needs. The role will involve: Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising meetings and sending out invites and virtual log-ins. Managing room bookings, refreshments, travel arrangements and payment of expenses. Arranging meetings between the Chair, trustees, the CEO and other officers as required. Agreeing the agenda for Board Meetings with the Chair. Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Keeping records of attendance and apologies and any possible conflicts of interest. Maintaining all records in good order and managing the online Board portal. Organising the Annual General Meeting and any other General Meetings and events. Co-ordinating the recruitment and induction of new trustees. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.
Executive Assistant Stockport £28 - £32K DOE My client is a non for profit organisation who are currently looking for an experienced Executive Assistant to the Board. The successful candidate will be supporting and provide an efficient administrative and secretarial service to the Chair and trustees whilst maintaining a high level of confidentiality. Key responsibilities required for the Executive Assistant include; Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising internal and external meetings Managing room bookings, refreshments, travel arrangements and payment of expenses. Prepare agendas for Board Meetings Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Organising the Annual General Meeting and events. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. Key skills required for the Executive Assistant include; Excellent communication skills Be proactive and be able to work using your own initiative Well organised and able to prioritise busy workloads Maintain a high level of confidentiality Excellent accuracy and attention to detail. Good IT skills including MS Word, Excel and Outlook Executive Assistant Stockport Area £28-£30K Permanent Opportunity We are looking for someone with experience gained in a similar role. Experience of working for a charity or in a social care or public service organisation would be helpful. Please note - due to the number of applications we receive we are only able to contact those candidates that are successfully shortlisted for the position. If you do not hear from us within 48 hours of your application then unfortunately you have been unsuccessful. By submitting your application, you agree and accept to our privacy policy which can be found on the Gibson Hollyhomes website
May 12, 2024
Full time
Executive Assistant Stockport £28 - £32K DOE My client is a non for profit organisation who are currently looking for an experienced Executive Assistant to the Board. The successful candidate will be supporting and provide an efficient administrative and secretarial service to the Chair and trustees whilst maintaining a high level of confidentiality. Key responsibilities required for the Executive Assistant include; Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising internal and external meetings Managing room bookings, refreshments, travel arrangements and payment of expenses. Prepare agendas for Board Meetings Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Organising the Annual General Meeting and events. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. Key skills required for the Executive Assistant include; Excellent communication skills Be proactive and be able to work using your own initiative Well organised and able to prioritise busy workloads Maintain a high level of confidentiality Excellent accuracy and attention to detail. Good IT skills including MS Word, Excel and Outlook Executive Assistant Stockport Area £28-£30K Permanent Opportunity We are looking for someone with experience gained in a similar role. Experience of working for a charity or in a social care or public service organisation would be helpful. Please note - due to the number of applications we receive we are only able to contact those candidates that are successfully shortlisted for the position. If you do not hear from us within 48 hours of your application then unfortunately you have been unsuccessful. By submitting your application, you agree and accept to our privacy policy which can be found on the Gibson Hollyhomes website
Cloud Recruit partnered with a national organisation with charitable status providing person-centred care and support to people across England with a wide range of needs. We are also a Registered Social Landlord managing around 1,000 units of supported housing. Our work is overseen and governed by our Board of Trustees. We are seeking a PA to the Board to provide the Chair and the trustees with all necessary administrative and secretarial assistance. This is a responsible position which will offer great job satisfaction to someone with a conscientious and proactive approach. The role will involve: Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising meetings and sending out invites and virtual log-ins. Managing room bookings, refreshments, travel arrangements and payment of expenses. Arranging meetings between the Chair, trustees, the CEO and other officers as required. Agreeing the agenda for Board Meetings with the Chair. Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Keeping records of attendance and apologies and any possible conflicts of interest. Maintaining all records in good order and managing the online Board portal. Organising the Annual General Meeting and any other General Meetings and events. Co-ordinating the recruitment and induction of new trustees. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. Applicants for this role will have significant prior experience gained in a responsible secretarial or administrative role. Experience of working for a charity or in a social care or public service organisation would be helpful. You will be proactive, professional and able to maintain confidentiality. You will be well-organised, able to prioritise work and to achieve deadlines. You must have good communication skills with the ability to liaise effectively and coordinate the work of others. You must be helpful and responsive to requests for assistance from the Chair and trustees. You will be willing to work flexibly in accordance with the needs of the organisation and trustees, including attending evening meetings. A good standard of literacy is required and you must be competent in the use of IT and online applications including MS Word, Excel and PowerPoint. You will be conscientious and diligent in managing data and information and keeping records on behalf of the Company Secretary. You will be willing to work flexibly, including attending evening meetings. Hours : Full time hours are 37.5 hours per week, Monday to Friday. Hours of work are generally 9am till 5pm to be worked flexibly, dependent upon the requirements of the organisation and the trustees. Some evening and occasional weekend working is required. Salary : Up to £31,000 per annum based on qualifications and experience.
May 12, 2024
Full time
Cloud Recruit partnered with a national organisation with charitable status providing person-centred care and support to people across England with a wide range of needs. We are also a Registered Social Landlord managing around 1,000 units of supported housing. Our work is overseen and governed by our Board of Trustees. We are seeking a PA to the Board to provide the Chair and the trustees with all necessary administrative and secretarial assistance. This is a responsible position which will offer great job satisfaction to someone with a conscientious and proactive approach. The role will involve: Liaising with the Chair and trustees to forward plan and schedule meetings. Managing communications and correspondence for the Chair and trustees. Organising meetings and sending out invites and virtual log-ins. Managing room bookings, refreshments, travel arrangements and payment of expenses. Arranging meetings between the Chair, trustees, the CEO and other officers as required. Agreeing the agenda for Board Meetings with the Chair. Making arrangements for presentations and internal/external speakers. Liaising with the Executive Team regarding preparation for meetings and any follow up. Taking accurate and professional minutes of Board meetings. Collating, uploading and sending out minutes, reports and other papers for Board meetings. Keeping records of attendance and apologies and any possible conflicts of interest. Maintaining all records in good order and managing the online Board portal. Organising the Annual General Meeting and any other General Meetings and events. Co-ordinating the recruitment and induction of new trustees. Being a point of contact for trustees and shareholding members. Supporting the Company Secretary in undertaking their role and duties Any other duties reasonably requested by the Chair, CEO and Company Secretary. Applicants for this role will have significant prior experience gained in a responsible secretarial or administrative role. Experience of working for a charity or in a social care or public service organisation would be helpful. You will be proactive, professional and able to maintain confidentiality. You will be well-organised, able to prioritise work and to achieve deadlines. You must have good communication skills with the ability to liaise effectively and coordinate the work of others. You must be helpful and responsive to requests for assistance from the Chair and trustees. You will be willing to work flexibly in accordance with the needs of the organisation and trustees, including attending evening meetings. A good standard of literacy is required and you must be competent in the use of IT and online applications including MS Word, Excel and PowerPoint. You will be conscientious and diligent in managing data and information and keeping records on behalf of the Company Secretary. You will be willing to work flexibly, including attending evening meetings. Hours : Full time hours are 37.5 hours per week, Monday to Friday. Hours of work are generally 9am till 5pm to be worked flexibly, dependent upon the requirements of the organisation and the trustees. Some evening and occasional weekend working is required. Salary : Up to £31,000 per annum based on qualifications and experience.
Executive Assistant Stockport, Greater Manchester Up to £31,000 Depending on experience A fantastic opportunity has become available, to work directly with the board of trustees for a well-established care company. Mon - Friday 9am Until 5pm with occasional weekend work being required. Base Salary: up to £31,000 The Role: Draw up a schedule of Board and Sub-committee meetings Liaise with the Chair, trustees, CEO and officers to schedule any other meetings as required. Send out meeting invites and virtual log-ins Agree the agenda for Board Meetings with the Chair Liaise with the CEO and officers regarding preparation for meetings and any follow up. Maintain a record of attendance and apologies for Board meetings. Take accurate and professional minutes of Board meetings and ensure that minute-takers are identified for committees and any ad-hoc meetings. Collate, upload and send out minutes, reports and other papers in good time for Board and other meetings. Send papers to trustees by post and email if requested. Manage the on-line Board portal and assist with any technical queries. Maintain all membership and trustee data and other records in good order. Keep an up- to-date register of shareholding members and their contact details. complete periodic DBS checks and submit such declarations as are required to comply with due diligence. Assist trustees with travel and hotel arrangements and ensure the prompt payment of expenses. Competencies A minimum or two year secretarial/administrative experience in a position of responsibility is essential. Experience working for a health, social care, voluntary sector or other public service organisation is desirable. Excellent communicator Fast and accurate typing /and meeting recording skills. Highly organised Willingness to work flexibly in accordance with the needs of the organisation and trustees, including attending some evening and very occasional weekend meetings and events. Benefits: 25 days holiday plus 8 bank holidays Pension scheme Genuine career progression opportunities Ongoing training to progress your career Great office environment Friendly and sociable team Life Assurance (After Probation) Enhanced Maternity Leave Excellent rewards and recognition Birthday Holiday £100 Bonus upon completion of probationary period If this role sounds of interest to you, apply today to RE acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. RE Recruitment would like to thank you for applying for the above role. We do try to come back to all applications however if you have not heard from a consultant within 5 working days, this unfortunately means that you have been unsuccessful. COM1
May 11, 2024
Full time
Executive Assistant Stockport, Greater Manchester Up to £31,000 Depending on experience A fantastic opportunity has become available, to work directly with the board of trustees for a well-established care company. Mon - Friday 9am Until 5pm with occasional weekend work being required. Base Salary: up to £31,000 The Role: Draw up a schedule of Board and Sub-committee meetings Liaise with the Chair, trustees, CEO and officers to schedule any other meetings as required. Send out meeting invites and virtual log-ins Agree the agenda for Board Meetings with the Chair Liaise with the CEO and officers regarding preparation for meetings and any follow up. Maintain a record of attendance and apologies for Board meetings. Take accurate and professional minutes of Board meetings and ensure that minute-takers are identified for committees and any ad-hoc meetings. Collate, upload and send out minutes, reports and other papers in good time for Board and other meetings. Send papers to trustees by post and email if requested. Manage the on-line Board portal and assist with any technical queries. Maintain all membership and trustee data and other records in good order. Keep an up- to-date register of shareholding members and their contact details. complete periodic DBS checks and submit such declarations as are required to comply with due diligence. Assist trustees with travel and hotel arrangements and ensure the prompt payment of expenses. Competencies A minimum or two year secretarial/administrative experience in a position of responsibility is essential. Experience working for a health, social care, voluntary sector or other public service organisation is desirable. Excellent communicator Fast and accurate typing /and meeting recording skills. Highly organised Willingness to work flexibly in accordance with the needs of the organisation and trustees, including attending some evening and very occasional weekend meetings and events. Benefits: 25 days holiday plus 8 bank holidays Pension scheme Genuine career progression opportunities Ongoing training to progress your career Great office environment Friendly and sociable team Life Assurance (After Probation) Enhanced Maternity Leave Excellent rewards and recognition Birthday Holiday £100 Bonus upon completion of probationary period If this role sounds of interest to you, apply today to RE acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. RE Recruitment would like to thank you for applying for the above role. We do try to come back to all applications however if you have not heard from a consultant within 5 working days, this unfortunately means that you have been unsuccessful. COM1