Location: One Cambridge Square, Cambridge Hours: 40 hours between 8:30am - 17:30pm Monday to Friday Reporting to: General Manager Who are we? NewFlex operates a rapidly expanding and diverse nationwide network of business centres offering flexible workspaces to entrepreneurs and businesses. We give our Customers the flexibility, independence, 'Freedom at Work', and support to create, grow and enjoy running their businesses in our centres. We've been going from strength to strength for 25 years to cement our position as 'The Property Manager for the New Economy'. We're currently experiencing a sensational period of growth as the flexible officing revolution continues to disrupt the traditional office market. Our unique Client management model connects building owners (Clients) with occupiers (Customers) to generate cash from underutilised office space in all types of buildings from Aberdeen to Brighton. NewFlex is creating a positive alternative in the business centre market. Serendipity Labs is a brand that is well established in North America and prides itself on creating a business environment that is an extension of the corporate workplace. Providing flexible, comfortable, and well-designed workplace solutions which deliver 5-star service through a people focused team, it is workplace as a service.Serendipity Labs is now expanding its network of locations into the UK, operated under franchise by NewFlex Limited, and we are looking for the best talent to join our team. This is a fast-moving industry that requires passionate, engaging, high energy individuals that stand out in a crowd and that our members will enjoy interacting with every day. What are our values? Our values shape our culture and guide us how we go about our daily business to support our purpose and ambition.Our values are Smart, Supportive, Prudent, Straightforward and Responsible. We expect all our employees to live our values in everything they do at work. Our values make us who we are. What will you do? As an Experience Coordinator, you will create a memorable impression on the potential members, existing members, and visitors to Serendipity Labs, whether over the telephone or face to face. Your engaging personality and love for great hospitality, will help you deliver an exceptionally high standard of personal customer service to our members and guests each day. You are the team member that our members see every day and you love the chance to contribute to making their workday a little better. As the backbone of our daily operations and event execution, a smart, professional appearance and friendly, courteous manner is an essential ingredient in being successful in this role, as is the ability to think ahead and anticipate people's needs. We want someone exceptional who can deliver the following key responsibilities: Providing a professional welcome to visitors and users of the Lab at reception. Effectively handling phone and in person requests for assistance. Opening and closing the lab location so that it's ready for business and meeting our brand standards. Properly stocking and maintaining the appearance of the lab including reception, meeting rooms, Café, Member, and common areas. Light cleaning duties with strong attention to details and member needs. Assisting in delivering Meeting & Events booked into the lab, including set-up, catering, and clean-up. Creating a community through contributions to member events and fostering ways to engage members inside and outside the lab. Generating interest in the lab by assisting with certain local marketing activities. Knowing the lab's members to ensure the best possible handling of requests, visitors, and service requirements. Updating, charging, and maintaining accurate member information in billing software. Being knowledgeable of all other lab locations and our products and services. Serving as backup to other similar positions at other Serendipity Lab locations nearby Completing pre tour calls in the morning before the tour. Hosting lab tours and engaging with potential members to create a memorable experience Fun - You can do all the above with a smile on your face and maintain a positiveattitude, you lead by example to ensure the centre you are proud of provides a great customer experience every day. Knowledge/Experience Demonstrate a positive, pleasant, and professional demeanor with exceptional customer service skills Experience in delivering a high level of hospitality and handling customer service requests Strong organizational and communication skills; ability to prioritize workload and work efficiently with minimal supervision A high attention to detail Keen to deliver great experiences Being a self-starter but being open and willing to take direction Knowledge of Microsoft Office suite, including Word, Excel and Outlook Planning, managing, and executing events and meetings 1 year experience in a hospitality position would be an advantage What will we offer you? £27,000 per annum 33 days Annual Leave (including Bank Holidays) Birthday Off Volunteering Days Discounted Private Medical Insurance Cover Life Assurance Income Protection Insurance Payroll Giving Cycle Scheme NEST Pension Scheme Employee Assistance Programme Annual Flu Jabs Eye Tests Training Support Package Enhanced Maternity, Adoption, Shared Parental and Paternity Pay Annual Professional Membership Subscription This vacancy will close once we have filled all available interview slots. We therefore highly recommend early applicationREF-
May 19, 2024
Full time
Location: One Cambridge Square, Cambridge Hours: 40 hours between 8:30am - 17:30pm Monday to Friday Reporting to: General Manager Who are we? NewFlex operates a rapidly expanding and diverse nationwide network of business centres offering flexible workspaces to entrepreneurs and businesses. We give our Customers the flexibility, independence, 'Freedom at Work', and support to create, grow and enjoy running their businesses in our centres. We've been going from strength to strength for 25 years to cement our position as 'The Property Manager for the New Economy'. We're currently experiencing a sensational period of growth as the flexible officing revolution continues to disrupt the traditional office market. Our unique Client management model connects building owners (Clients) with occupiers (Customers) to generate cash from underutilised office space in all types of buildings from Aberdeen to Brighton. NewFlex is creating a positive alternative in the business centre market. Serendipity Labs is a brand that is well established in North America and prides itself on creating a business environment that is an extension of the corporate workplace. Providing flexible, comfortable, and well-designed workplace solutions which deliver 5-star service through a people focused team, it is workplace as a service.Serendipity Labs is now expanding its network of locations into the UK, operated under franchise by NewFlex Limited, and we are looking for the best talent to join our team. This is a fast-moving industry that requires passionate, engaging, high energy individuals that stand out in a crowd and that our members will enjoy interacting with every day. What are our values? Our values shape our culture and guide us how we go about our daily business to support our purpose and ambition.Our values are Smart, Supportive, Prudent, Straightforward and Responsible. We expect all our employees to live our values in everything they do at work. Our values make us who we are. What will you do? As an Experience Coordinator, you will create a memorable impression on the potential members, existing members, and visitors to Serendipity Labs, whether over the telephone or face to face. Your engaging personality and love for great hospitality, will help you deliver an exceptionally high standard of personal customer service to our members and guests each day. You are the team member that our members see every day and you love the chance to contribute to making their workday a little better. As the backbone of our daily operations and event execution, a smart, professional appearance and friendly, courteous manner is an essential ingredient in being successful in this role, as is the ability to think ahead and anticipate people's needs. We want someone exceptional who can deliver the following key responsibilities: Providing a professional welcome to visitors and users of the Lab at reception. Effectively handling phone and in person requests for assistance. Opening and closing the lab location so that it's ready for business and meeting our brand standards. Properly stocking and maintaining the appearance of the lab including reception, meeting rooms, Café, Member, and common areas. Light cleaning duties with strong attention to details and member needs. Assisting in delivering Meeting & Events booked into the lab, including set-up, catering, and clean-up. Creating a community through contributions to member events and fostering ways to engage members inside and outside the lab. Generating interest in the lab by assisting with certain local marketing activities. Knowing the lab's members to ensure the best possible handling of requests, visitors, and service requirements. Updating, charging, and maintaining accurate member information in billing software. Being knowledgeable of all other lab locations and our products and services. Serving as backup to other similar positions at other Serendipity Lab locations nearby Completing pre tour calls in the morning before the tour. Hosting lab tours and engaging with potential members to create a memorable experience Fun - You can do all the above with a smile on your face and maintain a positiveattitude, you lead by example to ensure the centre you are proud of provides a great customer experience every day. Knowledge/Experience Demonstrate a positive, pleasant, and professional demeanor with exceptional customer service skills Experience in delivering a high level of hospitality and handling customer service requests Strong organizational and communication skills; ability to prioritize workload and work efficiently with minimal supervision A high attention to detail Keen to deliver great experiences Being a self-starter but being open and willing to take direction Knowledge of Microsoft Office suite, including Word, Excel and Outlook Planning, managing, and executing events and meetings 1 year experience in a hospitality position would be an advantage What will we offer you? £27,000 per annum 33 days Annual Leave (including Bank Holidays) Birthday Off Volunteering Days Discounted Private Medical Insurance Cover Life Assurance Income Protection Insurance Payroll Giving Cycle Scheme NEST Pension Scheme Employee Assistance Programme Annual Flu Jabs Eye Tests Training Support Package Enhanced Maternity, Adoption, Shared Parental and Paternity Pay Annual Professional Membership Subscription This vacancy will close once we have filled all available interview slots. We therefore highly recommend early applicationREF-
Studio Assistant Salary: £30,000- £35,000 Based in Chelsea Office based role A contemporary boutique style service office is looking for a Studio Assistant to join their team in Chelsea. The role involves assisting in various areas such as marketing, IT, front desk and general administration. Looking for an individual with excellent communication skills and familiar in working in high end professional setting. This is a great opportunity for an experienced Office Coordinator / Studio Assistant that may have worked in a creative industry e.g. architects or interior design would be advantageous. Key duties: Ensure databases, including client details and IT records, are up to date Assist with end-of-month billing and produce reports Coordinate deliveries, greet visitors, and manage conference room bookings Provide coverage for receptionist duties during peak times or absences Upkeep of reception standard operating procedures Program Wi-Fi connections for new clients and troubleshoot connectivity issues. Assist with internet and telephone setup for clients Assisting in the development and maintenance of a marketing strategy for the Studios in collaboration with the Studios Manager Developing planning and running educational and social events in the Studios in collaboration with the Studios Manager Conduct viewings for potential clients and handle inquiries Marketing of units & coordinating moves of clients Monitoring and upkeep of lettings lists and licences for spaces. Handling potential and existing client queries on what is available Involvement with refurbishment projects. Updating website pages with unit availability/news pages/etc. Coordinating and writing blogs and postings Initiating and running postings to Instagram, Facebook. LinkedIn Update website content and manage social media accounts Create marketing materials using tools like Canva Experience Required: A multitasker with excellent organisational skills A min of 2 years administration experience A great communicator able to build and develop relationships with multiple tenants PC literate of MS Office including Word, Excel, PowerPoint and Outlook. An experienced Studio Assistant / Office Coordinator who has worked in the creative industry, e.g architects or interior design would be advantageous Experience of social media platforms as well as using Canva would be ideal Benefits: 20 days hols + closed Christmas week + BH. Increases up to 25 days for every year worked. Bonus dependant on individual performance Pension The opportunity to work in a modern and creative setting Hours: 00am - 5.45pm ( hours will vary when covering Reception: 8am-4.45pm or 9.30am-6.15pm ) Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
May 18, 2024
Full time
Studio Assistant Salary: £30,000- £35,000 Based in Chelsea Office based role A contemporary boutique style service office is looking for a Studio Assistant to join their team in Chelsea. The role involves assisting in various areas such as marketing, IT, front desk and general administration. Looking for an individual with excellent communication skills and familiar in working in high end professional setting. This is a great opportunity for an experienced Office Coordinator / Studio Assistant that may have worked in a creative industry e.g. architects or interior design would be advantageous. Key duties: Ensure databases, including client details and IT records, are up to date Assist with end-of-month billing and produce reports Coordinate deliveries, greet visitors, and manage conference room bookings Provide coverage for receptionist duties during peak times or absences Upkeep of reception standard operating procedures Program Wi-Fi connections for new clients and troubleshoot connectivity issues. Assist with internet and telephone setup for clients Assisting in the development and maintenance of a marketing strategy for the Studios in collaboration with the Studios Manager Developing planning and running educational and social events in the Studios in collaboration with the Studios Manager Conduct viewings for potential clients and handle inquiries Marketing of units & coordinating moves of clients Monitoring and upkeep of lettings lists and licences for spaces. Handling potential and existing client queries on what is available Involvement with refurbishment projects. Updating website pages with unit availability/news pages/etc. Coordinating and writing blogs and postings Initiating and running postings to Instagram, Facebook. LinkedIn Update website content and manage social media accounts Create marketing materials using tools like Canva Experience Required: A multitasker with excellent organisational skills A min of 2 years administration experience A great communicator able to build and develop relationships with multiple tenants PC literate of MS Office including Word, Excel, PowerPoint and Outlook. An experienced Studio Assistant / Office Coordinator who has worked in the creative industry, e.g architects or interior design would be advantageous Experience of social media platforms as well as using Canva would be ideal Benefits: 20 days hols + closed Christmas week + BH. Increases up to 25 days for every year worked. Bonus dependant on individual performance Pension The opportunity to work in a modern and creative setting Hours: 00am - 5.45pm ( hours will vary when covering Reception: 8am-4.45pm or 9.30am-6.15pm ) Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Receptionist / Operations Administrator Watford £ 25-27k Monday - Friday (8.45am - 5.30pm) Are you ready to join a dynamic and rapidly growing wellbeing company in Watford, known for its innovation and commitment to customer satisfaction? Here's your chance to become a vital part of their success story as a Receptionist, Front of House individual/ Operations Administrator, contributing to the seamless operation of their busy office environment. Your role will encompass a diverse range of responsibilities, including efficient management of office tasks, delivering exceptional customer service, and ensuring the smooth functioning of day-to-day operations. You will the Ambassador of this fabulous brand- being the first point of contact for individuals either on the phone or face to face. Your standards will be high and you will be someone who takes great pride in all that you do! This position will be approx. 60% Reception and 40% operational admin support. Key Responsibilities: Order Management: Handling orders, including website orders, and ensuring timely picking, packing, and dispatch. Responding promptly to customer inquiries and resolving queries to maintain high customer satisfaction levels. Social Media Support: Assisting the Head of PR and Social and the Consultant in creating engaging social media content to enhance brand visibility and engagement. Stock Control: Managing stock levels for web orders, handling stock replenishment, and maintaining accurate stock records. Sales Support: Taking sales orders over the phone, providing product information, and processing orders efficiently to maximise sales opportunities. Data Management: Updating product databases, maintaining accurate customer records, and providing necessary support to the Operations team in data-related tasks. Office Administration: Performing general office management tasks, including answering calls, managing calendars, coordinating with couriers, and ensuring the office premises are well-maintained and organised. Customer Support: Offering comprehensive assistance to customers, including providing detailed product information, handling sample requests, and addressing customer queries effectively. Facilities Management: Overseeing office presentation and cleanliness, managing office supplies, and liaising with service providers to ensure smooth office operations. Visitor Management: Welcoming visitors to the office, catering to their needs, and ensuring a positive and professional visitor experience. Qualifications and Prior Experience: Receptionist/Administrative Experience: Demonstrated experience in a receptionist or office support role, preferably in a fast-paced environment such as sales or logistics Proficiency in Microsoft Office: Strong numeracy skills and proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Industry Experience: Previous experience in the gift and/or beauty industry would be advantageous but not essential. Attention to Detail: Impeccable attention to detail and accuracy in handling administrative tasks. Positive Attitude: A quick learner with a positive, 'can-do' attitude and excellent communication skills. Organisational Skills: Highly organised with exceptional multitasking abilities and the ability to thrive in a busy working environment. What's in it for you? This is an excellent opportunity to join an innovative company and contribute to their continued success. You'll receive comprehensive benefits, including generous holiday allowance, discounted parking, employee assistance program, and eligibility for an annual bonus. Additional training investment will be provided to enhance your skills and certifications. Don't miss out on the chance to work closely with diverse departments and be part of a collaborative team culture. If you're adaptable, proactive, and ready to take on a rewarding challenge, apply now! What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice. Suitable keywords for this role may include; Receptionist, Reception, Front of Desk, Administrator, Office Coordinator, Administrative Assistant, Customer Service Representative, Office Administrator, Office Assistant, Front Office Executive, Reception Administrator, Office Support Specialist
May 18, 2024
Full time
Receptionist / Operations Administrator Watford £ 25-27k Monday - Friday (8.45am - 5.30pm) Are you ready to join a dynamic and rapidly growing wellbeing company in Watford, known for its innovation and commitment to customer satisfaction? Here's your chance to become a vital part of their success story as a Receptionist, Front of House individual/ Operations Administrator, contributing to the seamless operation of their busy office environment. Your role will encompass a diverse range of responsibilities, including efficient management of office tasks, delivering exceptional customer service, and ensuring the smooth functioning of day-to-day operations. You will the Ambassador of this fabulous brand- being the first point of contact for individuals either on the phone or face to face. Your standards will be high and you will be someone who takes great pride in all that you do! This position will be approx. 60% Reception and 40% operational admin support. Key Responsibilities: Order Management: Handling orders, including website orders, and ensuring timely picking, packing, and dispatch. Responding promptly to customer inquiries and resolving queries to maintain high customer satisfaction levels. Social Media Support: Assisting the Head of PR and Social and the Consultant in creating engaging social media content to enhance brand visibility and engagement. Stock Control: Managing stock levels for web orders, handling stock replenishment, and maintaining accurate stock records. Sales Support: Taking sales orders over the phone, providing product information, and processing orders efficiently to maximise sales opportunities. Data Management: Updating product databases, maintaining accurate customer records, and providing necessary support to the Operations team in data-related tasks. Office Administration: Performing general office management tasks, including answering calls, managing calendars, coordinating with couriers, and ensuring the office premises are well-maintained and organised. Customer Support: Offering comprehensive assistance to customers, including providing detailed product information, handling sample requests, and addressing customer queries effectively. Facilities Management: Overseeing office presentation and cleanliness, managing office supplies, and liaising with service providers to ensure smooth office operations. Visitor Management: Welcoming visitors to the office, catering to their needs, and ensuring a positive and professional visitor experience. Qualifications and Prior Experience: Receptionist/Administrative Experience: Demonstrated experience in a receptionist or office support role, preferably in a fast-paced environment such as sales or logistics Proficiency in Microsoft Office: Strong numeracy skills and proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Industry Experience: Previous experience in the gift and/or beauty industry would be advantageous but not essential. Attention to Detail: Impeccable attention to detail and accuracy in handling administrative tasks. Positive Attitude: A quick learner with a positive, 'can-do' attitude and excellent communication skills. Organisational Skills: Highly organised with exceptional multitasking abilities and the ability to thrive in a busy working environment. What's in it for you? This is an excellent opportunity to join an innovative company and contribute to their continued success. You'll receive comprehensive benefits, including generous holiday allowance, discounted parking, employee assistance program, and eligibility for an annual bonus. Additional training investment will be provided to enhance your skills and certifications. Don't miss out on the chance to work closely with diverse departments and be part of a collaborative team culture. If you're adaptable, proactive, and ready to take on a rewarding challenge, apply now! What you need to do now If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion. For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business. We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice. Suitable keywords for this role may include; Receptionist, Reception, Front of Desk, Administrator, Office Coordinator, Administrative Assistant, Customer Service Representative, Office Administrator, Office Assistant, Front Office Executive, Reception Administrator, Office Support Specialist
Vacancy Reference: 62861 Treatment Coordinator Location: SW15 Salary: 14ph- 16ph DOE, plus bonus for conversions Working Hours: Full time 40 hours M-F, occasional Saturday approx. x4 per year for open days Practice/ Further info: Large mixed practice fully digital and well-equipped Preferably have a clinical background and still have an active GDC to be able to scan Good knowledge of dental treatments is essential Occasional reception cover, must be a team-play and able to support if sickness R4 software
May 18, 2024
Full time
Vacancy Reference: 62861 Treatment Coordinator Location: SW15 Salary: 14ph- 16ph DOE, plus bonus for conversions Working Hours: Full time 40 hours M-F, occasional Saturday approx. x4 per year for open days Practice/ Further info: Large mixed practice fully digital and well-equipped Preferably have a clinical background and still have an active GDC to be able to scan Good knowledge of dental treatments is essential Occasional reception cover, must be a team-play and able to support if sickness R4 software
Client Services Coordinator Edinburgh £11.54 per hour + Holiday Pay Temporary Contract Reed Business Support are pleased to be working with an International Law firm based in Edinburgh City Centre. They're looking to onboard a client services coordinator on an initial temporary contract with a possibility of permanency. The successful candidate will be responsible for supporting with a variety of back and front office assistance. Monday - Friday 08:00 - 16:30Start date: ASAPOffice based Key responsibilities: - Set up meeting rooms with catering and lunch/breakfast orders (food and drink handling) - Ensure meeting rooms/client self service area and staff breakout areas are maintained to a very high standard. Meeting rooms are cleared and reset in a timely manner once vacated - Perform and log daily checks within the meeting room suite and client self service area, reporting any issues to the Assistant Facilities Manager or Facilities Co-ordinator. Provide high quality, reactive and pro-active support to these meeting rooms. - Assist with cover, in cases of absences, holidays etc for Reception. Person specifications: - Previous experience working in a Office Assistant / Customer Service role- Good customer service and communication skills- Good admin skills- Previous experience working with MS Office If you're interested in joining a friendly team and nice working environment, please apply now or contact Robbie Telfer at the Reed Edinburgh office for more details.
May 18, 2024
Full time
Client Services Coordinator Edinburgh £11.54 per hour + Holiday Pay Temporary Contract Reed Business Support are pleased to be working with an International Law firm based in Edinburgh City Centre. They're looking to onboard a client services coordinator on an initial temporary contract with a possibility of permanency. The successful candidate will be responsible for supporting with a variety of back and front office assistance. Monday - Friday 08:00 - 16:30Start date: ASAPOffice based Key responsibilities: - Set up meeting rooms with catering and lunch/breakfast orders (food and drink handling) - Ensure meeting rooms/client self service area and staff breakout areas are maintained to a very high standard. Meeting rooms are cleared and reset in a timely manner once vacated - Perform and log daily checks within the meeting room suite and client self service area, reporting any issues to the Assistant Facilities Manager or Facilities Co-ordinator. Provide high quality, reactive and pro-active support to these meeting rooms. - Assist with cover, in cases of absences, holidays etc for Reception. Person specifications: - Previous experience working in a Office Assistant / Customer Service role- Good customer service and communication skills- Good admin skills- Previous experience working with MS Office If you're interested in joining a friendly team and nice working environment, please apply now or contact Robbie Telfer at the Reed Edinburgh office for more details.
Practice Coordinator Southwark £17/hr Start date: ASAP AKTON Recruitment is working closely with the local authorities and we are looking for a Practice Coordinator in the Southwark area. We're looking for Practice Coordinators to provide business support to support Social Workers, Team Managers, Service Manager and Head of Service in the day to day duties pertaining to the families we work with within the Safeguarding and Family Support (SFS) Service at Southwark Children's Services. Staff in SFS work with and support children and families across Child in Need, Child Protection, Looked after Children plans and children within pre-proceedings, care proceedings. This is a hybrid role requiring you to be office based at least 3 times a week, including 5 days a week during duty (once a month.) As part of your role, you will be supporting social work teams with the following: Cab/taxi booking Room bookings with reception team Booking interpreters First point of contact to respond to enquiries from external and internal agencies e.g. schools, police, medical and other departments of the Local Authority when social workers are not available in the office. Answering the phones and taking messages when the social workers and team managers are not around Finance - setting finance prepaid accounts/cards and making payments. Keeping records of spending on managers cards. Ensure the setting up of new staff on Hornbill Deal with SFS Transfer Case Allocation from A&I and other Local Authorities. Data tidying for teams for example if there is a mistake in the workflow or cases are restricted and social workers and managers need access Ensuring that the invite lists for case conferences are completed. Case allocations within the Set. Liaising with the Children Data Tidying Team around mosaic workflows and ensuring that basic information is up to date on Mosaic. To deal with Food Vouchers when required. Minute taking at meetings. Support other teams where PCs are not available.
May 18, 2024
Full time
Practice Coordinator Southwark £17/hr Start date: ASAP AKTON Recruitment is working closely with the local authorities and we are looking for a Practice Coordinator in the Southwark area. We're looking for Practice Coordinators to provide business support to support Social Workers, Team Managers, Service Manager and Head of Service in the day to day duties pertaining to the families we work with within the Safeguarding and Family Support (SFS) Service at Southwark Children's Services. Staff in SFS work with and support children and families across Child in Need, Child Protection, Looked after Children plans and children within pre-proceedings, care proceedings. This is a hybrid role requiring you to be office based at least 3 times a week, including 5 days a week during duty (once a month.) As part of your role, you will be supporting social work teams with the following: Cab/taxi booking Room bookings with reception team Booking interpreters First point of contact to respond to enquiries from external and internal agencies e.g. schools, police, medical and other departments of the Local Authority when social workers are not available in the office. Answering the phones and taking messages when the social workers and team managers are not around Finance - setting finance prepaid accounts/cards and making payments. Keeping records of spending on managers cards. Ensure the setting up of new staff on Hornbill Deal with SFS Transfer Case Allocation from A&I and other Local Authorities. Data tidying for teams for example if there is a mistake in the workflow or cases are restricted and social workers and managers need access Ensuring that the invite lists for case conferences are completed. Case allocations within the Set. Liaising with the Children Data Tidying Team around mosaic workflows and ensuring that basic information is up to date on Mosaic. To deal with Food Vouchers when required. Minute taking at meetings. Support other teams where PCs are not available.
Job Title: Office Administrator Location: Bramley House, The Guildway, Surrey, GU3 1LR Salary: £22,000 per annum Job Type: Part Time / Full Time, Permanent Main Purpose of the role: Lovetts are looking for an office administrator to join a fast-growing business to assist in the day to day running of the office. You will be responsible for assisting the various departments in administrative duties, as well as acting as an initial point of contact for incoming telephone calls and written correspondence. You will also provide administrative assistance to the Pre-Legal and Guildways team, Legal and Litigation Departments. Key Objectives: Ensuring emails received into central inboxes are saved to the correct files and/or forwarded to the correct departments. Handling incoming post by scanning, saving to the relevant case files and filing for storage. Handling outgoing post. Providing helpful telephone reception and assistance for clients and other callers. Assisting with other administrative office tasks. Key Responsibilities: Main point of contact for reception, car passes, meetings and room bookings. Acting as the first point of contact for incoming telephone calls. Attending to incoming emails and saving to the correct files. Processing instructions received from clients via Lovetts' web portal. Identifying conflicts of interest from incoming instructions. Handling incoming post, scanning and saving to correct files. Filing documents that have been dealt with. Checking and dispatching outgoing post. Booking solicitor advocates for hearings. Stationary orders. Knowledge, Skills and Experience: Knowledge: Training will be provided upon the following where needed. Office Procedures. Outline knowledge of Solicitors Accounts Rules. Skills: Ability to prioritise work. Mathematical and basic accounts. Diary control and record keeping. Ability to organise. IT literate in all Microsoft programmes. Accurate typing skills. Ability to work within a team. Good communication skills. Experience: Administrative and secretarial. Experience of office management in a small organisation. Decision Making: Complexity and Creativity: Most work is carried out under the instructions or supervision of the solicitors. Initiative will be needed in relation to some dealings with clients and in the prioritisation of work. All staff are encouraged constantly to seek more efficient ways of carrying out the work. Judgement and decisions: Decisions are subject to overall supervision of solicitors but use of own initiative is required. Interpretation and implementation of fee earner instructions. Operational responsibility: Responsible to the department managers for the overall support of each department. Telephone: Answering telephone calls, assisting where possible, but otherwise directing calls to the relevant person/department. Post / Emails: Sorting morning post, scanning, saving to files, creating statuses for fee earners, filing documents once handled, monitoring central email inboxes and saving emails to files, notifying fee earners of urgent correspondence without delay. Office: Processing instructions received from client's via Lovetts' web portal, booking solicitor advocates for hearings. Benefits: Quarterly bonus Regular staff events Employee benefit programme Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of; Administrator, Admin, Support Administrator, Administrative Assistant, Business Support Administrator, Business Administrator, Admin Support, Learning Support Administrator, Client Support, Client Services, Reception, Receptionist, Admin Coordinator, Customer Service may also be considered for this role.
May 17, 2024
Full time
Job Title: Office Administrator Location: Bramley House, The Guildway, Surrey, GU3 1LR Salary: £22,000 per annum Job Type: Part Time / Full Time, Permanent Main Purpose of the role: Lovetts are looking for an office administrator to join a fast-growing business to assist in the day to day running of the office. You will be responsible for assisting the various departments in administrative duties, as well as acting as an initial point of contact for incoming telephone calls and written correspondence. You will also provide administrative assistance to the Pre-Legal and Guildways team, Legal and Litigation Departments. Key Objectives: Ensuring emails received into central inboxes are saved to the correct files and/or forwarded to the correct departments. Handling incoming post by scanning, saving to the relevant case files and filing for storage. Handling outgoing post. Providing helpful telephone reception and assistance for clients and other callers. Assisting with other administrative office tasks. Key Responsibilities: Main point of contact for reception, car passes, meetings and room bookings. Acting as the first point of contact for incoming telephone calls. Attending to incoming emails and saving to the correct files. Processing instructions received from clients via Lovetts' web portal. Identifying conflicts of interest from incoming instructions. Handling incoming post, scanning and saving to correct files. Filing documents that have been dealt with. Checking and dispatching outgoing post. Booking solicitor advocates for hearings. Stationary orders. Knowledge, Skills and Experience: Knowledge: Training will be provided upon the following where needed. Office Procedures. Outline knowledge of Solicitors Accounts Rules. Skills: Ability to prioritise work. Mathematical and basic accounts. Diary control and record keeping. Ability to organise. IT literate in all Microsoft programmes. Accurate typing skills. Ability to work within a team. Good communication skills. Experience: Administrative and secretarial. Experience of office management in a small organisation. Decision Making: Complexity and Creativity: Most work is carried out under the instructions or supervision of the solicitors. Initiative will be needed in relation to some dealings with clients and in the prioritisation of work. All staff are encouraged constantly to seek more efficient ways of carrying out the work. Judgement and decisions: Decisions are subject to overall supervision of solicitors but use of own initiative is required. Interpretation and implementation of fee earner instructions. Operational responsibility: Responsible to the department managers for the overall support of each department. Telephone: Answering telephone calls, assisting where possible, but otherwise directing calls to the relevant person/department. Post / Emails: Sorting morning post, scanning, saving to files, creating statuses for fee earners, filing documents once handled, monitoring central email inboxes and saving emails to files, notifying fee earners of urgent correspondence without delay. Office: Processing instructions received from client's via Lovetts' web portal, booking solicitor advocates for hearings. Benefits: Quarterly bonus Regular staff events Employee benefit programme Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of; Administrator, Admin, Support Administrator, Administrative Assistant, Business Support Administrator, Business Administrator, Admin Support, Learning Support Administrator, Client Support, Client Services, Reception, Receptionist, Admin Coordinator, Customer Service may also be considered for this role.
We are working with a client on an exclusive basis who is looking to recruit a temporary to permanent events coordinator. This is an excellent opportunity for a strong administration assistant who loves organising. This is a varied role where you will never get bored and be short of new challenges. THE ROLE: The roles duties include: - Assisting the day-to-day management of the meeting, conference rooms and daily corporate spaces. - Organising refreshments and catering as and when needed. - Efficient management of the booking's software and client portals. - Managing general housekeeping onsite. - Maintaining a safe business working environments for all stakeholders. - Assisting with the weekly fire alarm test and fire warden duties in the event of an emergency evacuation. - Other duties will entail, covering reception, dealing with visitors, handling post and parcels. - This role will also entail administrative duties. - Full time working hours which may need to be flexible for corporate events. THE CANDIDATE: The ideal candidate: - Excellent customer service skills. - Previous experience organising events - Reception experience, dealing with inbound and outbound calls. - Strong communication skills both written and oral - Self-motivated and able to prioritise their workload effectively. - Work confidently with other members of the team. - Good time keeping and punctual. - Understand the importance of confidentiality in the role. - Experience in a customer facing role. - Experience organising room bookings and day to day management. - Experience taking minutes of meetings. - IT literate. - Attention to detail with excellent proof reading, literacy and numeracy skills. Additional desirable skills: - NVQ 3 (or above) Administration or equivalent. - RSA II (or above) Typing/Word Processing or equivalent. - Experience using social media platforms for a business. - Direct hospitality delivery experience. - Customer service qualification. THE CONSULTANCY: Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.
May 17, 2024
Seasonal
We are working with a client on an exclusive basis who is looking to recruit a temporary to permanent events coordinator. This is an excellent opportunity for a strong administration assistant who loves organising. This is a varied role where you will never get bored and be short of new challenges. THE ROLE: The roles duties include: - Assisting the day-to-day management of the meeting, conference rooms and daily corporate spaces. - Organising refreshments and catering as and when needed. - Efficient management of the booking's software and client portals. - Managing general housekeeping onsite. - Maintaining a safe business working environments for all stakeholders. - Assisting with the weekly fire alarm test and fire warden duties in the event of an emergency evacuation. - Other duties will entail, covering reception, dealing with visitors, handling post and parcels. - This role will also entail administrative duties. - Full time working hours which may need to be flexible for corporate events. THE CANDIDATE: The ideal candidate: - Excellent customer service skills. - Previous experience organising events - Reception experience, dealing with inbound and outbound calls. - Strong communication skills both written and oral - Self-motivated and able to prioritise their workload effectively. - Work confidently with other members of the team. - Good time keeping and punctual. - Understand the importance of confidentiality in the role. - Experience in a customer facing role. - Experience organising room bookings and day to day management. - Experience taking minutes of meetings. - IT literate. - Attention to detail with excellent proof reading, literacy and numeracy skills. Additional desirable skills: - NVQ 3 (or above) Administration or equivalent. - RSA II (or above) Typing/Word Processing or equivalent. - Experience using social media platforms for a business. - Direct hospitality delivery experience. - Customer service qualification. THE CONSULTANCY: Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.
Job Title: Group Customer Care Administrator Are you an experienced administrator with a passion for customer service? I'm currently recruiting on behalf of a reputable company & valued client of mine for a Group Customer Care Administrator role. This position offers the opportunity to join a dedicated team and play a vital role in ensuring new build homeowner satisfaction across various regions from a single base in Cheshire. My client have a wonderfully close-knit team of x2 long-standing & long-serving coordinators & a very hands-on & supportive departmental Manager. They would be a wonderful team to be a part of & support. As a Group Customer Care Administrator, your primary role is to provide essential administrative support to the customer care team, reporting to the Group Customer Care Manager. Your key objectives include: Providing efficient administrative support to ensure smooth operations in handling customer enquiries - including but not exclusive to; data entry, filing, scanning and document preparation for the manager and customer care team. Generating weekly reports on customer care activities and providing insights to the management team, often ahead of management or board meetings. Handling invoicing tasks accurately and ensuring timely processing. Facilitating effective communication between internal departments and external parties. Managing administration elements of legal completions and sending welcome emails to new homeowners. Handling occasional reception duties and managing deliveries efficiently. Requirements: Previous experience in administration or customer service roles preferred. Strong attention to detail and ability to prioritise tasks effectively. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and experience with database management preferred. Ability to multitask in a fast-paced environment and meet deadlines consistently. Professional manner and strong interpersonal skills. Location; Ellesmere Port Schedule; 5 days per week (hours; Mon to Thurs 8.30am - 5.30pm with an hour lunch and Fri 8.30am - 3.30pm with an hour lunch or 3 days per week; days & hours tbc with a minimum of 24 hours Salary: Full-time; be 24, 926.42 Part time; 15,743 per annum (based on 3 days) For more information, contact Kris Convery phone number removed or find me on Linkedin. I'm always happy to have a chat via DM if you prefer or it's easier during working hours when it may be difficult to chat on the phone. We welcome applications from individuals of all backgrounds, experiences, and identities. Our recruitment process is designed to ensure equal opportunities for all candidates, regardless of age, gender, race, ethnicity, religion, disability, sexual orientation, or any other characteristic. INDC
May 17, 2024
Full time
Job Title: Group Customer Care Administrator Are you an experienced administrator with a passion for customer service? I'm currently recruiting on behalf of a reputable company & valued client of mine for a Group Customer Care Administrator role. This position offers the opportunity to join a dedicated team and play a vital role in ensuring new build homeowner satisfaction across various regions from a single base in Cheshire. My client have a wonderfully close-knit team of x2 long-standing & long-serving coordinators & a very hands-on & supportive departmental Manager. They would be a wonderful team to be a part of & support. As a Group Customer Care Administrator, your primary role is to provide essential administrative support to the customer care team, reporting to the Group Customer Care Manager. Your key objectives include: Providing efficient administrative support to ensure smooth operations in handling customer enquiries - including but not exclusive to; data entry, filing, scanning and document preparation for the manager and customer care team. Generating weekly reports on customer care activities and providing insights to the management team, often ahead of management or board meetings. Handling invoicing tasks accurately and ensuring timely processing. Facilitating effective communication between internal departments and external parties. Managing administration elements of legal completions and sending welcome emails to new homeowners. Handling occasional reception duties and managing deliveries efficiently. Requirements: Previous experience in administration or customer service roles preferred. Strong attention to detail and ability to prioritise tasks effectively. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and experience with database management preferred. Ability to multitask in a fast-paced environment and meet deadlines consistently. Professional manner and strong interpersonal skills. Location; Ellesmere Port Schedule; 5 days per week (hours; Mon to Thurs 8.30am - 5.30pm with an hour lunch and Fri 8.30am - 3.30pm with an hour lunch or 3 days per week; days & hours tbc with a minimum of 24 hours Salary: Full-time; be 24, 926.42 Part time; 15,743 per annum (based on 3 days) For more information, contact Kris Convery phone number removed or find me on Linkedin. I'm always happy to have a chat via DM if you prefer or it's easier during working hours when it may be difficult to chat on the phone. We welcome applications from individuals of all backgrounds, experiences, and identities. Our recruitment process is designed to ensure equal opportunities for all candidates, regardless of age, gender, race, ethnicity, religion, disability, sexual orientation, or any other characteristic. INDC
Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich. Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment. The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude. Outline Of Duties & Responsibilities: Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties. Assist with the management of the programme of planned & unplanned works Take responsibility for contractors working on premises Liaise with the cleaning company managers & act on any feedback from cleaners or staff Work with the Warehouse & Logistic Managers over pre & unplanned works Arrange courier bookings and deal with booking amendments Administration support including control of project information & relevant forms Support with setting up of training for new Radiation Protection Supervisors Approximately 30-40% of week working alongside the Health and Safety Coordinator Deal with enquires via telephone and email Preparation & support with all FM Audits Communicate / liaise with internal and external staff Ordering and distribution of office consumables Organise Documentation (electronically) Provide support and assistance as and when required Key Skills & Experience: Excellent attention to detail, accuracy & the ability to prioritise and control workload Excellent communication skills via written & verbal mediums, including confident telephone manner Organisational and administrative capabilities Team Player with both a pro-active & supportive approach Experience of Microsoft and database packages Ability to work to deadlines Able to work under pressure and in a pressurised environment Proactive problem-solving ability This job description is non-exhaustive and subject to change as the Company deems necessary. This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more!
May 17, 2024
Full time
Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich. Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment. The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude. Outline Of Duties & Responsibilities: Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties. Assist with the management of the programme of planned & unplanned works Take responsibility for contractors working on premises Liaise with the cleaning company managers & act on any feedback from cleaners or staff Work with the Warehouse & Logistic Managers over pre & unplanned works Arrange courier bookings and deal with booking amendments Administration support including control of project information & relevant forms Support with setting up of training for new Radiation Protection Supervisors Approximately 30-40% of week working alongside the Health and Safety Coordinator Deal with enquires via telephone and email Preparation & support with all FM Audits Communicate / liaise with internal and external staff Ordering and distribution of office consumables Organise Documentation (electronically) Provide support and assistance as and when required Key Skills & Experience: Excellent attention to detail, accuracy & the ability to prioritise and control workload Excellent communication skills via written & verbal mediums, including confident telephone manner Organisational and administrative capabilities Team Player with both a pro-active & supportive approach Experience of Microsoft and database packages Ability to work to deadlines Able to work under pressure and in a pressurised environment Proactive problem-solving ability This job description is non-exhaustive and subject to change as the Company deems necessary. This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more!
A Receptionist / Office Administrator is needed to join our team at LM Technologies based in Canary Wharf, London on a part-time basis (Mon-Weds). LM Technologies empowers organisations across the globe through innovative, high-quality wireless solutions. We are a close-knit and welcoming team at an exciting point in our growth. We re now looking for the right person to join us on this phase of our journey. About Us Established in 2004, we use world-leading technologies and standards to design, develop and manufacture hardware, firmware and software applications that drive innovation across a wide range of industries. Our modules and adaptors can be found worldwide in products as diverse as life-saving medical equipment, surveillance, retail point-of-sale, agricultural machinery, home coffee makers and much more. Key Responsibilities: General reception and office administration duties Correctly code and input supplier invoices into the accounting system Process staff expenses Manage multi-currency petty cash floats Arrange team social events Provide administrative support to Management Project administration Required Skills: Excellent communication skills (written and verbal) Strong organisational and time management skills Good attention to detail Answering calls, enquiries and requests and dealing with them satisfactorily Be able to deal with a high-volume workload The ability to prioritise work efficiently The ability to work in a team or by yourself Good level of competence in IT Demonstrate proficiency with Microsoft Office Excel, Word, PowerPoint Flexible attitude to deal with changing day to day requirements Benefits: Competitive salary 23 days Annual Leave + Bank Holidays + 2 days family care Ongoing support and personal development Canary Wharf office location with in-house gym Study Support towards a qualification relevant to your role Sounds interesting? Click APPLY to send your CV for immediate consideration. Candidates with previous experience or job titles including; Administrative Assistant, Front Desk Coordinator, Office Coordinator, Administrative Receptionist, Office Assistant, Reception Administrator, Administrative Support Officer, Office Receptionist, Front Office Assistant, Office Manager Assistant may also be considered for this role.
May 17, 2024
Full time
A Receptionist / Office Administrator is needed to join our team at LM Technologies based in Canary Wharf, London on a part-time basis (Mon-Weds). LM Technologies empowers organisations across the globe through innovative, high-quality wireless solutions. We are a close-knit and welcoming team at an exciting point in our growth. We re now looking for the right person to join us on this phase of our journey. About Us Established in 2004, we use world-leading technologies and standards to design, develop and manufacture hardware, firmware and software applications that drive innovation across a wide range of industries. Our modules and adaptors can be found worldwide in products as diverse as life-saving medical equipment, surveillance, retail point-of-sale, agricultural machinery, home coffee makers and much more. Key Responsibilities: General reception and office administration duties Correctly code and input supplier invoices into the accounting system Process staff expenses Manage multi-currency petty cash floats Arrange team social events Provide administrative support to Management Project administration Required Skills: Excellent communication skills (written and verbal) Strong organisational and time management skills Good attention to detail Answering calls, enquiries and requests and dealing with them satisfactorily Be able to deal with a high-volume workload The ability to prioritise work efficiently The ability to work in a team or by yourself Good level of competence in IT Demonstrate proficiency with Microsoft Office Excel, Word, PowerPoint Flexible attitude to deal with changing day to day requirements Benefits: Competitive salary 23 days Annual Leave + Bank Holidays + 2 days family care Ongoing support and personal development Canary Wharf office location with in-house gym Study Support towards a qualification relevant to your role Sounds interesting? Click APPLY to send your CV for immediate consideration. Candidates with previous experience or job titles including; Administrative Assistant, Front Desk Coordinator, Office Coordinator, Administrative Receptionist, Office Assistant, Reception Administrator, Administrative Support Officer, Office Receptionist, Front Office Assistant, Office Manager Assistant may also be considered for this role.
An award winning people orientated architecture practice is looking for an experienced Facilities and Office Manager on a part-time basis, overseeing the day to day running of a large office, supporting the Directors and managing the support team. It's a great varied role running the office of a busy working studio. A key focus of the role will be on the facilities side ensuring the office is running smoothly and looking after H&S. You will also be looking after the support team and ensuring reception runs smoothly. Management of the Facilities and Office includes: Oversee management of front of house and reception Manage maintenance contracts for all services, ensuring planned maintenance and ad hoc repairs are carried out as required Oversee utilities contracts Maintain fire and security contracts and procedures including fire alarm test, drills, fire wardens and security access, CCTV Assist with health and safety in the London and Manchester studios including overseeing first aiders and first aid box supplies Review general risk and fire risk assessments for London and Manchester with H&S Director and Associate Coordinate with IT support and organise internal moves and relocations Manage the Studio Assistant and Receptionist in London and Studio Administrator in Manchester Manage suppliers (e.g., cleaners, stationery, coffee, recycling etc.) Ensure premises defects are dealt with promptly Oversee studio recycling Oversee the facilities and H&S in the workplace induction process Coordinate with HR manager to conduct workstation assessments Prepare and manage all facilities requirements for the audits Prepare and manage facilities budget Assist Technical Coordinator with PPE supplies. Organise, manage and report at the weekly staff forum Coordination of Business Continuity Plan Assist with quality management systems, audits and procedures Proofread, format and issue documents Organise internal and external meetings Organise, support and minute Senior Management meetings This role is busy and varied and will be office based 5 days a week although they are fleixble on hours whether it be 10-4 or 9-3. You'll need excellent organisational skills as well as previous experience of running an office, managing a team and looking after facilities. Fantastic role in a beautiful studio and even better team. They really are a great company to work for who value their staff and wellbeing. Think you have the experience they need?Send in your CV by clicking on apply now.
May 17, 2024
Full time
An award winning people orientated architecture practice is looking for an experienced Facilities and Office Manager on a part-time basis, overseeing the day to day running of a large office, supporting the Directors and managing the support team. It's a great varied role running the office of a busy working studio. A key focus of the role will be on the facilities side ensuring the office is running smoothly and looking after H&S. You will also be looking after the support team and ensuring reception runs smoothly. Management of the Facilities and Office includes: Oversee management of front of house and reception Manage maintenance contracts for all services, ensuring planned maintenance and ad hoc repairs are carried out as required Oversee utilities contracts Maintain fire and security contracts and procedures including fire alarm test, drills, fire wardens and security access, CCTV Assist with health and safety in the London and Manchester studios including overseeing first aiders and first aid box supplies Review general risk and fire risk assessments for London and Manchester with H&S Director and Associate Coordinate with IT support and organise internal moves and relocations Manage the Studio Assistant and Receptionist in London and Studio Administrator in Manchester Manage suppliers (e.g., cleaners, stationery, coffee, recycling etc.) Ensure premises defects are dealt with promptly Oversee studio recycling Oversee the facilities and H&S in the workplace induction process Coordinate with HR manager to conduct workstation assessments Prepare and manage all facilities requirements for the audits Prepare and manage facilities budget Assist Technical Coordinator with PPE supplies. Organise, manage and report at the weekly staff forum Coordination of Business Continuity Plan Assist with quality management systems, audits and procedures Proofread, format and issue documents Organise internal and external meetings Organise, support and minute Senior Management meetings This role is busy and varied and will be office based 5 days a week although they are fleixble on hours whether it be 10-4 or 9-3. You'll need excellent organisational skills as well as previous experience of running an office, managing a team and looking after facilities. Fantastic role in a beautiful studio and even better team. They really are a great company to work for who value their staff and wellbeing. Think you have the experience they need?Send in your CV by clicking on apply now.
A one off position has arisen for a confident and friendly Receptionist to join a forward thinking development company in London. A role like no other, they are looking for a real people's person who builds relationships with ease and who will go that extra mile to offer a 5 customer service. They are looking for someone who is bubbly and engaging with natural charm and charisma but who keeps a level of professionalism at all times. Working for a dynamic and forward thinking business who arrange a variety of events externally but who also enjoy team building activities together - this truly is a rewarding and welcoming company to work. Duties to include: Act as the first point of contact for staff, visitors and telephone callers Build and maintain a good working relationship with all visitors, stakeholders and guests Managing relevant inboxes associated Carry out daily checks to ensure the smooth running of the reception areas Book and arrange meetings and meeting rooms as required using Outlook Arrange and set up refreshments and lunches for meetings as required Clear the meeting rooms following any meetings in order to maintain a high level of professional standards Arrange and set up AV and conference telephones for any meetings, as required Receive and manage the distribution of any deliveries Arrange couriers Accompanying admin tasks Offering great benefits and bonus including unlimited tea/coffee, toast, fruits and fizzy drinks, as well as pension, private healthcare, this company really look after their staff working in a collaborative environment. They are looking for someone with proven reception/customer service experience, ideally from a hotel/concierge, hospitality or airline background coupled with some corporate experience. F/T office hours. Get in touch for immediate interview.
May 17, 2024
Full time
A one off position has arisen for a confident and friendly Receptionist to join a forward thinking development company in London. A role like no other, they are looking for a real people's person who builds relationships with ease and who will go that extra mile to offer a 5 customer service. They are looking for someone who is bubbly and engaging with natural charm and charisma but who keeps a level of professionalism at all times. Working for a dynamic and forward thinking business who arrange a variety of events externally but who also enjoy team building activities together - this truly is a rewarding and welcoming company to work. Duties to include: Act as the first point of contact for staff, visitors and telephone callers Build and maintain a good working relationship with all visitors, stakeholders and guests Managing relevant inboxes associated Carry out daily checks to ensure the smooth running of the reception areas Book and arrange meetings and meeting rooms as required using Outlook Arrange and set up refreshments and lunches for meetings as required Clear the meeting rooms following any meetings in order to maintain a high level of professional standards Arrange and set up AV and conference telephones for any meetings, as required Receive and manage the distribution of any deliveries Arrange couriers Accompanying admin tasks Offering great benefits and bonus including unlimited tea/coffee, toast, fruits and fizzy drinks, as well as pension, private healthcare, this company really look after their staff working in a collaborative environment. They are looking for someone with proven reception/customer service experience, ideally from a hotel/concierge, hospitality or airline background coupled with some corporate experience. F/T office hours. Get in touch for immediate interview.
Job title Receptionist Site Name and Location 70 Mark Lane, London, EC3R 7NQ Working Hours 9:00-18:00 Monday-Friday Salary £30,000-£31,000 depending on experience Purpose of the Role The main purpose of the role is to maintain a presence on the front reception desk offering assistance to all personnel visiting and utilising the building from daily visitors to permanent tenants. Sustain a professional outlook to delivering an exceptional service and creating a lasting impression to all. Key Responsibilities Ensure the highest standards in presentation at the property or properties are maintained at all times. Reception area is kept clean, tidy and welcoming and to five star audit standards. Personal appearance is to be of a very high standard at all times. A courteous, professional, helpful nature must be displayed at all times. If a uniform is supplied it must be kept in an acceptable and clean condition at all times. To carry out duties in accordance with instructions by your Reception Services Line Manager, Building Manager/Supervisor/RFM. To comply at all times with the concierge processes and procedures and standards of work assigned to the property or properties. Establish a professional working relationship with all of the staff, tenants and contractors of the property or properties and be the first point of contact for the building. Meet and greet all visitors reporting to the reception desk and maintain an accurate log of all visitors' records via building visitor management system, Where possible each occupying tenant should be contacted prior to allowing a visitor beyond reception, to obtain their authority. To promptly assist and direct all visitors to the site in getting to their required location/contact within the building. To answer the telephone and on-site intercom system for all tenant queries in a professional manner. To maintain and keep up to date accurate reception operations manual of reception processes and procedures both site/tenant specific and department. To maintain a physical presence at the reception desk it is not to be left unmanned at any time during building opening hours. To deal with all queries on site efficiently and professionally and as appropriate direct queries to third parties for action, ensuring the person raising the query is informed of the action taken, the expected outcome and the timeframe involved. To sign in deliveries for the tenants. To document the delivery on the required paperwork and to obtain a signature from the tenants (upon providing evidence of ID) when they collect the goods To acquire working knowledge of the property / properties systems and procedures to enable you to take control of the property during team members absences. To carefully complete all log reports that may be required by the employer or the building manager. To assist the front of house coordinator with planning, organising, and booking of site events and pop-ups. The employee is not to undertake any task that may be a risk to their health and safety unless suitably trained. To assist other employed staff, building occupiers and visitors in the event of an emergency. To comply with and ensure that the landlord obligation for health and safety and fire precautions are always met. To ensure that contractors arriving on site adhere fully, to requirements for contractor management and site H&S in line with the company and site procedures. To be aware of and abide by all rules, terms and conditions of the company at all times Skills, Knowledge and Experience Essential Excellent verbal and written communication. General Education to GCSE standard or equivalent standard. Reliable, helpful and well presented. Team player with strong customer service skills, able to provide a helpful and polite service. Pleasant telephone manner and efficiency in relaying messages and taking instructions. Excellent communication skills. Ability to deal with confidential information. Good organisational and time management skills. Careful and conscientious with an aptitude for attention to detail. Willingness and ability to learn on the job, keen to undertake training and career development. Solid Corporate Customer Service Experience. A bubbly, positive attitude, and a visible passion for customer services. Desirable Knowledgeable on Savills systems. Experience or interest in event planning Working hours: 9:00-18:00 Monday-Friday Salary: £30,000-£31,000 depending on experience Please see our Benefits Booklet for more information.
May 16, 2024
Full time
Job title Receptionist Site Name and Location 70 Mark Lane, London, EC3R 7NQ Working Hours 9:00-18:00 Monday-Friday Salary £30,000-£31,000 depending on experience Purpose of the Role The main purpose of the role is to maintain a presence on the front reception desk offering assistance to all personnel visiting and utilising the building from daily visitors to permanent tenants. Sustain a professional outlook to delivering an exceptional service and creating a lasting impression to all. Key Responsibilities Ensure the highest standards in presentation at the property or properties are maintained at all times. Reception area is kept clean, tidy and welcoming and to five star audit standards. Personal appearance is to be of a very high standard at all times. A courteous, professional, helpful nature must be displayed at all times. If a uniform is supplied it must be kept in an acceptable and clean condition at all times. To carry out duties in accordance with instructions by your Reception Services Line Manager, Building Manager/Supervisor/RFM. To comply at all times with the concierge processes and procedures and standards of work assigned to the property or properties. Establish a professional working relationship with all of the staff, tenants and contractors of the property or properties and be the first point of contact for the building. Meet and greet all visitors reporting to the reception desk and maintain an accurate log of all visitors' records via building visitor management system, Where possible each occupying tenant should be contacted prior to allowing a visitor beyond reception, to obtain their authority. To promptly assist and direct all visitors to the site in getting to their required location/contact within the building. To answer the telephone and on-site intercom system for all tenant queries in a professional manner. To maintain and keep up to date accurate reception operations manual of reception processes and procedures both site/tenant specific and department. To maintain a physical presence at the reception desk it is not to be left unmanned at any time during building opening hours. To deal with all queries on site efficiently and professionally and as appropriate direct queries to third parties for action, ensuring the person raising the query is informed of the action taken, the expected outcome and the timeframe involved. To sign in deliveries for the tenants. To document the delivery on the required paperwork and to obtain a signature from the tenants (upon providing evidence of ID) when they collect the goods To acquire working knowledge of the property / properties systems and procedures to enable you to take control of the property during team members absences. To carefully complete all log reports that may be required by the employer or the building manager. To assist the front of house coordinator with planning, organising, and booking of site events and pop-ups. The employee is not to undertake any task that may be a risk to their health and safety unless suitably trained. To assist other employed staff, building occupiers and visitors in the event of an emergency. To comply with and ensure that the landlord obligation for health and safety and fire precautions are always met. To ensure that contractors arriving on site adhere fully, to requirements for contractor management and site H&S in line with the company and site procedures. To be aware of and abide by all rules, terms and conditions of the company at all times Skills, Knowledge and Experience Essential Excellent verbal and written communication. General Education to GCSE standard or equivalent standard. Reliable, helpful and well presented. Team player with strong customer service skills, able to provide a helpful and polite service. Pleasant telephone manner and efficiency in relaying messages and taking instructions. Excellent communication skills. Ability to deal with confidential information. Good organisational and time management skills. Careful and conscientious with an aptitude for attention to detail. Willingness and ability to learn on the job, keen to undertake training and career development. Solid Corporate Customer Service Experience. A bubbly, positive attitude, and a visible passion for customer services. Desirable Knowledgeable on Savills systems. Experience or interest in event planning Working hours: 9:00-18:00 Monday-Friday Salary: £30,000-£31,000 depending on experience Please see our Benefits Booklet for more information.
We are recruiting for an experienced administrator to join a care recruitment company based in Manchester. Reporting into the office manager, you will be responsible for a mixture of Reception and Administration duties, acting as the first point of contact for any incoming calls and help welcoming visitors when visiting the office. This is a really supportive and friendly company and you will be working very closely with the Senior Administrator. Benefits: £22,000-£25,000 20 days annual leave + Bank holidays Monday- Friday 9.00am-5.00pm Free parking The key duties of the role will be varied but will include: Dealing with incoming and outgoing correspondence emails/ main telephone. First point of contact for visitors, professionals and staff. Data entry, retrieval and database maintenance to meet CQC standards etc; Filing and archiving patient record and staff personnel files etc; Creating and managing Word documents, Excel spreadsheets etc; Updating and monitoring compliance of our online staff learning Assisting with recruitment needs. Speaking to patients/nurses/external agencies to assist with any queries. To work closely with and support the Care Coordinator and deputy Manager. We are looking to speak to candidates who are have the following skills and experience: Over 2 years administration experience. Health and social experience working in the care sector (desirable) Highly motivated and organised. Excellent time management skills Strict confidentiality adherence Professional and polite Compassionate but assertive skills Excellent communication skills Strong in Excel, Microsoft, and PowerPoint If you are an experienced administrator who is looking for a new role in a company that are able to offer progression and autonomy contact Kayleigh Wells on (phone number removed) or (url removed) for an immediate interview!
May 16, 2024
Full time
We are recruiting for an experienced administrator to join a care recruitment company based in Manchester. Reporting into the office manager, you will be responsible for a mixture of Reception and Administration duties, acting as the first point of contact for any incoming calls and help welcoming visitors when visiting the office. This is a really supportive and friendly company and you will be working very closely with the Senior Administrator. Benefits: £22,000-£25,000 20 days annual leave + Bank holidays Monday- Friday 9.00am-5.00pm Free parking The key duties of the role will be varied but will include: Dealing with incoming and outgoing correspondence emails/ main telephone. First point of contact for visitors, professionals and staff. Data entry, retrieval and database maintenance to meet CQC standards etc; Filing and archiving patient record and staff personnel files etc; Creating and managing Word documents, Excel spreadsheets etc; Updating and monitoring compliance of our online staff learning Assisting with recruitment needs. Speaking to patients/nurses/external agencies to assist with any queries. To work closely with and support the Care Coordinator and deputy Manager. We are looking to speak to candidates who are have the following skills and experience: Over 2 years administration experience. Health and social experience working in the care sector (desirable) Highly motivated and organised. Excellent time management skills Strict confidentiality adherence Professional and polite Compassionate but assertive skills Excellent communication skills Strong in Excel, Microsoft, and PowerPoint If you are an experienced administrator who is looking for a new role in a company that are able to offer progression and autonomy contact Kayleigh Wells on (phone number removed) or (url removed) for an immediate interview!
About Finerbase Ltd (Finerbase) Finerbase is an investment group investing in fast-growing and forward-thinking companies within a broad spectrum of opportunities. Finerbase launched its operations in 2014 with the purpose of investing into innovative and technologically-advanced financial services firms. From day one, we've worked on raising and providing capital to help select companies grow, while providing continuing business support and offering advice on their most important strategic decisions and transactions. Finerbase is an evolving business with ambitious plans for growth. We are fast expanding our range of activities, services, and geographical reach, to complement our current investment and business activities and grow a densely-interconnected ecosystem of services within our group offering. Job Role: Business Support Coordinator - Private Office Purpose of job: To provide a complete range of office administration, facilities management, health and safety, HR, administrative, coordination and corporate services as required for all areas of the private office function and private client's relationships. Key Duties: Assist office reception and office management coordination; Assist with HR duties, new joiner onboarding and offboarding, recruitment, coordinating annual appraisals, assist with coordination of staff administration etc; Responsible for day-to-day support and management of clients including on-boarding, KYC collection/maintenance and other items as required to support clients; Assisting preparation of client pitches and presentations; Provide assistance with a range company administration service as required including arrange notarisation and apostille of documents; Assist with review and preparation of statutory company documents including but not limited to: change of the company's name; change of directors and shareholders), arranging drafting (as required) and reviewing of various documents requested by the client; Manage and coordinate annual renewals including: sending out reminders to clients, liaising with registered agents, updating respective internal/external databases, Company House filings, LEI and ICO renewals etc Liaise, interact and coordinate requests with service providers; Responsible for all aspects of new bank account opening/changes to bank account management as required by client (change of signatories, preparation of payment instructions and other bank related matters ensuring smooth operation of clients' banking accounts - personal and business); Collate and provide full spectrum of KYC and AML documents, source of wealth, source of funds, statements of assets and liabilities, FATCA and CRS Self-Certification Forms etc; Responsible for the maintenance, updating, checking and reporting on update status of client database and all client records (including any statutory registers or other records); Responsible for insurances; Responsible for the full administrative aspects of document control functions on the daily basis (filling, scanning, and compliance). Ensuring that all documentation received is efficiently managed, noted, handled, communicated to clients, sorted and filed; Invoice, sales orders, purchase order management and coordinating payment; Other tasks which might be assigned from time to time. Skills & abilities: Background in office management, company administration, banking or legal services sectors are a plus; Ability to prioritise conflicting needs, progress matters expeditiously and follow through on projects to successful completion; Strong analytical skills and proven ability to develop and maintain client relationships Strong relationships building and communication skills; Experience of managing a number of projects and managing to tight deadlines with a proven track record of managing projects within a large, highly complex, cross-functional environment; Ability to work independently in a high pace demanding environment and on own initiative whilst being part of a wider team; A proactive approach to problem-solving with good decision-making capability; Desire to strive and go the extra mile; Demonstrate ability to understand parameters of authority; Have the ability to communicate clearly written and verbal; Be flexible and comfortable with a broad variety of duties that may change at short notice. Remuneration Salary CompetitiveBonus Discretionary based on individual and company performanceLocation: Mayfair, London, UKWorkplace: Currently hybridBenefits Private health insurance, dental insurance, pension scheme
May 16, 2024
Full time
About Finerbase Ltd (Finerbase) Finerbase is an investment group investing in fast-growing and forward-thinking companies within a broad spectrum of opportunities. Finerbase launched its operations in 2014 with the purpose of investing into innovative and technologically-advanced financial services firms. From day one, we've worked on raising and providing capital to help select companies grow, while providing continuing business support and offering advice on their most important strategic decisions and transactions. Finerbase is an evolving business with ambitious plans for growth. We are fast expanding our range of activities, services, and geographical reach, to complement our current investment and business activities and grow a densely-interconnected ecosystem of services within our group offering. Job Role: Business Support Coordinator - Private Office Purpose of job: To provide a complete range of office administration, facilities management, health and safety, HR, administrative, coordination and corporate services as required for all areas of the private office function and private client's relationships. Key Duties: Assist office reception and office management coordination; Assist with HR duties, new joiner onboarding and offboarding, recruitment, coordinating annual appraisals, assist with coordination of staff administration etc; Responsible for day-to-day support and management of clients including on-boarding, KYC collection/maintenance and other items as required to support clients; Assisting preparation of client pitches and presentations; Provide assistance with a range company administration service as required including arrange notarisation and apostille of documents; Assist with review and preparation of statutory company documents including but not limited to: change of the company's name; change of directors and shareholders), arranging drafting (as required) and reviewing of various documents requested by the client; Manage and coordinate annual renewals including: sending out reminders to clients, liaising with registered agents, updating respective internal/external databases, Company House filings, LEI and ICO renewals etc Liaise, interact and coordinate requests with service providers; Responsible for all aspects of new bank account opening/changes to bank account management as required by client (change of signatories, preparation of payment instructions and other bank related matters ensuring smooth operation of clients' banking accounts - personal and business); Collate and provide full spectrum of KYC and AML documents, source of wealth, source of funds, statements of assets and liabilities, FATCA and CRS Self-Certification Forms etc; Responsible for the maintenance, updating, checking and reporting on update status of client database and all client records (including any statutory registers or other records); Responsible for insurances; Responsible for the full administrative aspects of document control functions on the daily basis (filling, scanning, and compliance). Ensuring that all documentation received is efficiently managed, noted, handled, communicated to clients, sorted and filed; Invoice, sales orders, purchase order management and coordinating payment; Other tasks which might be assigned from time to time. Skills & abilities: Background in office management, company administration, banking or legal services sectors are a plus; Ability to prioritise conflicting needs, progress matters expeditiously and follow through on projects to successful completion; Strong analytical skills and proven ability to develop and maintain client relationships Strong relationships building and communication skills; Experience of managing a number of projects and managing to tight deadlines with a proven track record of managing projects within a large, highly complex, cross-functional environment; Ability to work independently in a high pace demanding environment and on own initiative whilst being part of a wider team; A proactive approach to problem-solving with good decision-making capability; Desire to strive and go the extra mile; Demonstrate ability to understand parameters of authority; Have the ability to communicate clearly written and verbal; Be flexible and comfortable with a broad variety of duties that may change at short notice. Remuneration Salary CompetitiveBonus Discretionary based on individual and company performanceLocation: Mayfair, London, UKWorkplace: Currently hybridBenefits Private health insurance, dental insurance, pension scheme
Reception & Floor Host (Workplace Experience Coordinator) Monday - Friday, 40 hours per week 28.5K plus excellent benefits including 25 days holiday plus bank holidays Company incentives & highly recognsied work brand You will be part of the Front of House team, being the 'go-to' expert on all things Workplace and if you don't know the answer, making sure you're asking the right people the right questions to make sure you do! Our established client is looking for someone with a friendly, energetic, optimistic and open-minded approach to join their ever-growing team and make a difference. You will play a vital role within the business through generating a sense of community through creating a culture of support, delivering world class services and ensuring a seamless operation. You will also be in charge of creating a comfortable atmosphere and will have the opportunity to work in a productive and excitingly varied role! Duties and Responsibilities: Maintain regular contact and work closely with other departments for a seamless and integrated working experience Upkeep accurate service requests, statuses and records Ensure that all collaborative spaces and meeting rooms are well kept and to a high standard Ensure that inventory is fully stocked and equipment is working Carry out regular floor walks Offer meeting and event support Assist with workplace onboarding Ensure colleagues are aware of how to properly maintain the workspace, submit maintenance requests and liaise with appropriate partners accordingly The Ideal Candidate: Excellent communication skills, being able to confidently meet and build rapports with new people Carries a warm, welcoming and positive demeanour Flexible work approach Is able to respond to client, co-worker and/or supervisory inquiries and complaints Goes above and beyond to get tasks completed and hit targets Works effectively within a team Driven to deliver a high level of customer service Good problem solving, organisation and planning skills Maintains a level head under pressure Able to multi-task Strong Microsoft Office Suit skills/experience Open to embracing new technologies Punctual and respectful If you believe you have the necessary skills and personality then please apply via the link on this page. If you have any specific questions about the role then please contact Richard at the Search London Office Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
May 15, 2024
Full time
Reception & Floor Host (Workplace Experience Coordinator) Monday - Friday, 40 hours per week 28.5K plus excellent benefits including 25 days holiday plus bank holidays Company incentives & highly recognsied work brand You will be part of the Front of House team, being the 'go-to' expert on all things Workplace and if you don't know the answer, making sure you're asking the right people the right questions to make sure you do! Our established client is looking for someone with a friendly, energetic, optimistic and open-minded approach to join their ever-growing team and make a difference. You will play a vital role within the business through generating a sense of community through creating a culture of support, delivering world class services and ensuring a seamless operation. You will also be in charge of creating a comfortable atmosphere and will have the opportunity to work in a productive and excitingly varied role! Duties and Responsibilities: Maintain regular contact and work closely with other departments for a seamless and integrated working experience Upkeep accurate service requests, statuses and records Ensure that all collaborative spaces and meeting rooms are well kept and to a high standard Ensure that inventory is fully stocked and equipment is working Carry out regular floor walks Offer meeting and event support Assist with workplace onboarding Ensure colleagues are aware of how to properly maintain the workspace, submit maintenance requests and liaise with appropriate partners accordingly The Ideal Candidate: Excellent communication skills, being able to confidently meet and build rapports with new people Carries a warm, welcoming and positive demeanour Flexible work approach Is able to respond to client, co-worker and/or supervisory inquiries and complaints Goes above and beyond to get tasks completed and hit targets Works effectively within a team Driven to deliver a high level of customer service Good problem solving, organisation and planning skills Maintains a level head under pressure Able to multi-task Strong Microsoft Office Suit skills/experience Open to embracing new technologies Punctual and respectful If you believe you have the necessary skills and personality then please apply via the link on this page. If you have any specific questions about the role then please contact Richard at the Search London Office Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Job Description We are currently seeking an Office Facilities Coordinator to provide direct assistance to the UK facilities and travel team in Milton Keynes to ensure the smooth running and organisation of the office facilities, security protocols and travel management needs for our UK employees, with particular focus on the teams based out of Milton Keynes. About The Role You will be working in a small team that is integral to the success of the wider business ensuring that all facilities, operational support and travel needs are met whilst employees are working in the office and remotely. The role requires strong communication, database management and time management skills in order to ensure timely management of the Milton Keynes facilities. This will involve developing and maintaining relationships with key stakeholders in the Milton Keynes business. In addition wider support to the facilities team is needed as required. This will involve assisting in H&S inductions for new starters, reception desk support, conference attendance administrative support and office facilities support. The opportunity to assist in the management of external tenants in our London property is also available, as well the scope to become involved in wider business support services as our London office grows. Responsibilities Your main missions and responsibilities will be: Management of visitors and issuing ID badges New Starters and Client's Office/Safety inductions Administration of Archibus (desk booking tool) Courier management Conference bookings Cover other team members' absences (conference booking, invoicing, Reception and management of the office cleaners/catering teams. Ordering office & Kitchen supplies Management of the travel management portal Creating and maintaining employee travel profiles Conducting travel itinerary requests Engaging external global travel provider to process pricing and ticketing requests Engaging visa agents as required Link travel requests to invoicing portal to raise POs for payment processing Assist with formatting/printing admin documents on an ad hoc basis Experience required Experience working in a similar role Travel - Air, Rail and hotel bookings (domestic & international) MS Word, Excel & PowerPoint skills (Intermediate to Advanced) Good Communication skills in person and in writing Able to prioritize tasks and work on multiple projects. Able to work in a team environment in a collaborative manner. Proactive nature and ability to drive things to closure. Handling Confidential work Behavioural Competencies required Full command of the English language Professional attitude Flexible Proactive Attention to detail and accuracy Excellent written and verbal communication skills with the ability to interact with staff at all levels Ability to use initiative and work with minimum supervision Proactive, with the ability to think ahead Good Team player Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 4th year running!). Please note due to volume of applications you will only be contacted if we are progressing your application.
May 15, 2024
Full time
Job Description We are currently seeking an Office Facilities Coordinator to provide direct assistance to the UK facilities and travel team in Milton Keynes to ensure the smooth running and organisation of the office facilities, security protocols and travel management needs for our UK employees, with particular focus on the teams based out of Milton Keynes. About The Role You will be working in a small team that is integral to the success of the wider business ensuring that all facilities, operational support and travel needs are met whilst employees are working in the office and remotely. The role requires strong communication, database management and time management skills in order to ensure timely management of the Milton Keynes facilities. This will involve developing and maintaining relationships with key stakeholders in the Milton Keynes business. In addition wider support to the facilities team is needed as required. This will involve assisting in H&S inductions for new starters, reception desk support, conference attendance administrative support and office facilities support. The opportunity to assist in the management of external tenants in our London property is also available, as well the scope to become involved in wider business support services as our London office grows. Responsibilities Your main missions and responsibilities will be: Management of visitors and issuing ID badges New Starters and Client's Office/Safety inductions Administration of Archibus (desk booking tool) Courier management Conference bookings Cover other team members' absences (conference booking, invoicing, Reception and management of the office cleaners/catering teams. Ordering office & Kitchen supplies Management of the travel management portal Creating and maintaining employee travel profiles Conducting travel itinerary requests Engaging external global travel provider to process pricing and ticketing requests Engaging visa agents as required Link travel requests to invoicing portal to raise POs for payment processing Assist with formatting/printing admin documents on an ad hoc basis Experience required Experience working in a similar role Travel - Air, Rail and hotel bookings (domestic & international) MS Word, Excel & PowerPoint skills (Intermediate to Advanced) Good Communication skills in person and in writing Able to prioritize tasks and work on multiple projects. Able to work in a team environment in a collaborative manner. Proactive nature and ability to drive things to closure. Handling Confidential work Behavioural Competencies required Full command of the English language Professional attitude Flexible Proactive Attention to detail and accuracy Excellent written and verbal communication skills with the ability to interact with staff at all levels Ability to use initiative and work with minimum supervision Proactive, with the ability to think ahead Good Team player Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 4th year running!). Please note due to volume of applications you will only be contacted if we are progressing your application.
Marketing and Bid Coordinator BCR/JH/11089 30,000 - 40,000 Birmingham Bell Cornwall Recruitment is thrilled to partner with a dynamic and expanding construction consultancy based in Birmingham. We are seeking a dedicated Marketing and Bid Writing Coordinator to join their vibrant team. This role includes regular travel to London, providing an exciting opportunity for exposure and professional growth. As a Marketing and Bid Writing Coordinator, you will be instrumental in supporting the Partners with the delivery of the marketing plan and leading the bid writing efforts. This role is perfect for a proactive marketer who thrives under pressure and enjoys working on diverse projects across different mediums. Key Responsibilities: Support the delivery of the organisation's marketing strategy in collaboration with the Partners Manage specific tenders, capability statements, and materials for client business development meetings Lead the drafting and promotion of content for social media platforms like Twitter and LinkedIn, as well as thought leadership pieces Translate broad client strategies into local, actionable marketing plans Take ownership of competitive pitches, RFPs, client presentations, and other business development documentation Project manage bid processes to completion, adhering to tight deadlines Key Criteria: Base understanding of the bid writing process Experience in the construction industry is desirable but not essential Proven track record in contributing to a marketing strategy and executing it with measurable results Proficiency in Adobe InDesign Excellent communication skills and confidence in engaging with senior stakeholders both internally and externally This position offers a fantastic opportunity for a marketing professional looking to elevate their career and make a significant impact in a growing company. If you are ambitious, driven, and ready for a new challenge, apply today to join our team as a Marketing and Bid Writing Coordinator. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
May 15, 2024
Full time
Marketing and Bid Coordinator BCR/JH/11089 30,000 - 40,000 Birmingham Bell Cornwall Recruitment is thrilled to partner with a dynamic and expanding construction consultancy based in Birmingham. We are seeking a dedicated Marketing and Bid Writing Coordinator to join their vibrant team. This role includes regular travel to London, providing an exciting opportunity for exposure and professional growth. As a Marketing and Bid Writing Coordinator, you will be instrumental in supporting the Partners with the delivery of the marketing plan and leading the bid writing efforts. This role is perfect for a proactive marketer who thrives under pressure and enjoys working on diverse projects across different mediums. Key Responsibilities: Support the delivery of the organisation's marketing strategy in collaboration with the Partners Manage specific tenders, capability statements, and materials for client business development meetings Lead the drafting and promotion of content for social media platforms like Twitter and LinkedIn, as well as thought leadership pieces Translate broad client strategies into local, actionable marketing plans Take ownership of competitive pitches, RFPs, client presentations, and other business development documentation Project manage bid processes to completion, adhering to tight deadlines Key Criteria: Base understanding of the bid writing process Experience in the construction industry is desirable but not essential Proven track record in contributing to a marketing strategy and executing it with measurable results Proficiency in Adobe InDesign Excellent communication skills and confidence in engaging with senior stakeholders both internally and externally This position offers a fantastic opportunity for a marketing professional looking to elevate their career and make a significant impact in a growing company. If you are ambitious, driven, and ready for a new challenge, apply today to join our team as a Marketing and Bid Writing Coordinator. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
My client is a leading well established Law firm, looking to recruit a Office Manager on a 12 month FTC, based in the Gatwick office, the Gatwick office consist of two building across the road from each other, with approximately 160 partners and staff supported by the Office Manager and two Office Services Assistants. The typical hours covered by the team are 08:30-17:30, this is a full time office based role. JOB PURPOSE: To provide an effective, efficient and professional service to the Gatwick office covering (but not limited to) reception and office services support, facilities management and limited IT support. To manage the Gatwick Reception & Office Services Team in delivering the above to partners, staff and clients. To support the IT function in delivering services to the office. To represent the firm at tenant meetings as structured by our landlords. To raise appropriate operational issues and to protect the firm's interest. To be the specific Health & Safety coordinator for the office. To implement, as requested by the Head of Office Operations, agreed Health & Safety and Equality Act Policy requirements. Undertake projects as set out by the Head of Office Operations & Office Operations Manager. To play a part in managing the firm's Business Continuity & Information Security procedures and policies. KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED: Experience in an office services, reception, and facilities role preferably in a professional firm. Committed to delivering high levels of customer service and client care in a professional environment. Good working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Internet Explorer. Previous managerial experience in an office environment. IOSH qualification desirable. Effective communication skills and ability to communicate with people on all levels. An organised approach to problem solving, considering the needs of the business and good decision-making skills. Strong leadership and team working skills. Committed to delivering high levels of customer service and client care in a professional environment. A flexible and adaptable approach to work to ensure business requirements are met including a hands on approach as required. Ability to be patient, understanding and helpful in a busy and pressured environment. Benefits: 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays. Life Assurance Private Healthcare Employee Assistance Programme Sodexo Discounts Pension Scheme Interest free season ticket loans Cycle to work scheme Discounts on Legal work Please apply today - my client is keep to get the right person on board asap, offering excellent benefits within a friendly and supportive team.
May 15, 2024
Full time
My client is a leading well established Law firm, looking to recruit a Office Manager on a 12 month FTC, based in the Gatwick office, the Gatwick office consist of two building across the road from each other, with approximately 160 partners and staff supported by the Office Manager and two Office Services Assistants. The typical hours covered by the team are 08:30-17:30, this is a full time office based role. JOB PURPOSE: To provide an effective, efficient and professional service to the Gatwick office covering (but not limited to) reception and office services support, facilities management and limited IT support. To manage the Gatwick Reception & Office Services Team in delivering the above to partners, staff and clients. To support the IT function in delivering services to the office. To represent the firm at tenant meetings as structured by our landlords. To raise appropriate operational issues and to protect the firm's interest. To be the specific Health & Safety coordinator for the office. To implement, as requested by the Head of Office Operations, agreed Health & Safety and Equality Act Policy requirements. Undertake projects as set out by the Head of Office Operations & Office Operations Manager. To play a part in managing the firm's Business Continuity & Information Security procedures and policies. KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED: Experience in an office services, reception, and facilities role preferably in a professional firm. Committed to delivering high levels of customer service and client care in a professional environment. Good working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Internet Explorer. Previous managerial experience in an office environment. IOSH qualification desirable. Effective communication skills and ability to communicate with people on all levels. An organised approach to problem solving, considering the needs of the business and good decision-making skills. Strong leadership and team working skills. Committed to delivering high levels of customer service and client care in a professional environment. A flexible and adaptable approach to work to ensure business requirements are met including a hands on approach as required. Ability to be patient, understanding and helpful in a busy and pressured environment. Benefits: 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays. Life Assurance Private Healthcare Employee Assistance Programme Sodexo Discounts Pension Scheme Interest free season ticket loans Cycle to work scheme Discounts on Legal work Please apply today - my client is keep to get the right person on board asap, offering excellent benefits within a friendly and supportive team.