Our client is seeking a proactive and detail-oriented Administration Assistant to support their team. Overview Our client is seeking a proactive and detail-oriented Legal Administration Assistant to support their legal team with day-to-day administrative tasks. This role is ideal for someone looking to build a career in legal support, with a clear pathway to progress into a Junior Legal Secretary position through structured training and mentorship. Your new role Administrative Support Prepare, format, and proofread legal documents and correspondence Manage incoming and outgoing mail, emails, and calls Maintain and update client files and case management systems Schedule meetings, manage calendars, and coordinate travel arrangements Assist with billing, invoicing, and expense tracking Legal Support File legal documents with courts and other relevant bodies Conduct basic legal research and compile case summaries Liaise with clients, courts, and external stakeholders professionally Progression & Training Participate in internal training sessions and shadow experienced legal secretaries Learn legal terminology, document production standards, and case management procedures Gradually take on more complex tasks aligned with Junior Legal Secretary responsibilities What you'll need to succeed Essentials: Strong organisational and time management skills Excellent written and verbal communication Proficient in Microsoft Office (Word, Excel, Outlook) High attention to detail and confidentiality Willingness to learn and grow within a legal environment Desirable: Previous experience in an office or legal setting Knowledge of legal terminology or procedures Interest in pursuing a career as a Legal Secretary What you'll get in return Structured career development planSupportive team environmentAccess to legal training resourcesCompetitive salary and benefits package What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Sep 04, 2025
Full time
Our client is seeking a proactive and detail-oriented Administration Assistant to support their team. Overview Our client is seeking a proactive and detail-oriented Legal Administration Assistant to support their legal team with day-to-day administrative tasks. This role is ideal for someone looking to build a career in legal support, with a clear pathway to progress into a Junior Legal Secretary position through structured training and mentorship. Your new role Administrative Support Prepare, format, and proofread legal documents and correspondence Manage incoming and outgoing mail, emails, and calls Maintain and update client files and case management systems Schedule meetings, manage calendars, and coordinate travel arrangements Assist with billing, invoicing, and expense tracking Legal Support File legal documents with courts and other relevant bodies Conduct basic legal research and compile case summaries Liaise with clients, courts, and external stakeholders professionally Progression & Training Participate in internal training sessions and shadow experienced legal secretaries Learn legal terminology, document production standards, and case management procedures Gradually take on more complex tasks aligned with Junior Legal Secretary responsibilities What you'll need to succeed Essentials: Strong organisational and time management skills Excellent written and verbal communication Proficient in Microsoft Office (Word, Excel, Outlook) High attention to detail and confidentiality Willingness to learn and grow within a legal environment Desirable: Previous experience in an office or legal setting Knowledge of legal terminology or procedures Interest in pursuing a career as a Legal Secretary What you'll get in return Structured career development planSupportive team environmentAccess to legal training resourcesCompetitive salary and benefits package What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Company Secretarial Senior Manager Salary: 90,000 - 100,000 + Bonus & Excellent Benefits Location: London (hybrid working) My client is a rapidly growing global organisation offering a range of services to the Professional Services sector globally. As part of their exciting growth plans an opportunity exists to join this business as a Senior Company Secretarial Manager. As Senior Manager you will be responsible for leading on governance matters across your own portfolio of clients with a particular focus on the Investment Bank and Financial Services client base. You will be responsible for leading on the delivery of an extensive range of corporate secretarial and governance services, providing high quality advice and work with others in the governance advisory team to deliver an excellent client experience and ensure clients operate within relevant governance frameworks and driving the success of the CoSec team and people within it. Key Duties: Ensure that the delivery of services is in line with the relevant client agreement. Follow operational processes which ensure financial hygiene (time recording, in/out of scope work, billing etc), effective document management and support data driven decision making (e.g., up to date resourcing plan, skill matrix, feedback and performance management etc). During review meetings, discuss your direct reports delivery of client work such that they meet their quality, billable hours and recovery rate targets. Line management responsibilities for your direct reports, including a clear and achievable development plan for team members which align to the overall strategy and their personal development goals. Provide feedback on work produced and answer queries by more junior members of the team to ensure that quality service delivery to clients is maintained. Act as relationship manager for a number of clients including in respect of any queries regarding the relevant client contractual documentation (including renewals and contract negotiations) and overseeing a team providing support to those clients. Hold regular relationship meetings with key clients. Provide support as required in developing processes and procedures within the team, including in relation to precedent processes. Planning for and allocation of resourcing across clients within the business, generally with specific responsibility for the Investment Banking and Financial Services client portfolio. Ensure you remain up to date with relevant legal and regulatory requirements and horizon scan for upcoming changes and contribute to the development of knowledge within the wider team. The Person: Senior Corporate Governance, Advisory, Company Secretarial experience ideally demonstrated at Board level. Experience of Company Secretarial Management within the Banking sector. Experience of attending and minuting Board and Committee meetings, preferably in the financial services and/or Listed sector. Commercial and practical outlook. Ability to build relationships and rapport, demonstrating credibility. Solution focused, confident in communicating effectively with stakeholders at all levels. Desire to work within a dynamic and fast past environment. Proven leadership skills, including the ability to motivate and discipline themselves and others. Proven people management experience The role is based on site with a key client in London, offering hybrid working with 3 days in the office and 2 days from home. If you feel you have the qualities our client is seeking, please forward your CV and covering letter indicating your current package to Graeme Parker at GEM Partnership or for a discreet conversation call our Peterlee office. GEM Partnership is acting as an employment agency on this vacancy. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website to get free, expert advice for a safer job search.
Sep 01, 2025
Full time
Company Secretarial Senior Manager Salary: 90,000 - 100,000 + Bonus & Excellent Benefits Location: London (hybrid working) My client is a rapidly growing global organisation offering a range of services to the Professional Services sector globally. As part of their exciting growth plans an opportunity exists to join this business as a Senior Company Secretarial Manager. As Senior Manager you will be responsible for leading on governance matters across your own portfolio of clients with a particular focus on the Investment Bank and Financial Services client base. You will be responsible for leading on the delivery of an extensive range of corporate secretarial and governance services, providing high quality advice and work with others in the governance advisory team to deliver an excellent client experience and ensure clients operate within relevant governance frameworks and driving the success of the CoSec team and people within it. Key Duties: Ensure that the delivery of services is in line with the relevant client agreement. Follow operational processes which ensure financial hygiene (time recording, in/out of scope work, billing etc), effective document management and support data driven decision making (e.g., up to date resourcing plan, skill matrix, feedback and performance management etc). During review meetings, discuss your direct reports delivery of client work such that they meet their quality, billable hours and recovery rate targets. Line management responsibilities for your direct reports, including a clear and achievable development plan for team members which align to the overall strategy and their personal development goals. Provide feedback on work produced and answer queries by more junior members of the team to ensure that quality service delivery to clients is maintained. Act as relationship manager for a number of clients including in respect of any queries regarding the relevant client contractual documentation (including renewals and contract negotiations) and overseeing a team providing support to those clients. Hold regular relationship meetings with key clients. Provide support as required in developing processes and procedures within the team, including in relation to precedent processes. Planning for and allocation of resourcing across clients within the business, generally with specific responsibility for the Investment Banking and Financial Services client portfolio. Ensure you remain up to date with relevant legal and regulatory requirements and horizon scan for upcoming changes and contribute to the development of knowledge within the wider team. The Person: Senior Corporate Governance, Advisory, Company Secretarial experience ideally demonstrated at Board level. Experience of Company Secretarial Management within the Banking sector. Experience of attending and minuting Board and Committee meetings, preferably in the financial services and/or Listed sector. Commercial and practical outlook. Ability to build relationships and rapport, demonstrating credibility. Solution focused, confident in communicating effectively with stakeholders at all levels. Desire to work within a dynamic and fast past environment. Proven leadership skills, including the ability to motivate and discipline themselves and others. Proven people management experience The role is based on site with a key client in London, offering hybrid working with 3 days in the office and 2 days from home. If you feel you have the qualities our client is seeking, please forward your CV and covering letter indicating your current package to Graeme Parker at GEM Partnership or for a discreet conversation call our Peterlee office. GEM Partnership is acting as an employment agency on this vacancy. To stay safe in your job search we recommend that you visit JobsAware, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the JobsAware website to get free, expert advice for a safer job search.
Legal Secretary / Assistant - Residential Property Salary: 25,000 - 27,000 (DOE) Location: Portsmouth, PO6 Hours: Full-time, 35 hours per week Full-time, permanent position Are you looking to work in a prestigious law firm with a rich history and reputation for excellence? Our client is seeking a professional and client-focused Legal Secretary / Assistant to join their busy Residential Property team. This is a fantastic opportunity to be part of an award-winning firm that values service, innovation, and community. Key Responsibilities of the Legal Secretary / Assistant: Prepare correspondence and legal documents using audio typing, word processing, or digital dictation. Administer filing systems, including opening, closing, storing, and retrieving client files. Attend to clients in person and by telephone in a professional and friendly manner. Make appointments, arrange meetings, and maintain an up-to-date diary for fee earners. Prepare mail and enclosures for dispatch and manage copying tasks. Ensure confidentiality of all practice and client documentation. Liaise with the Accounts Department for credit control and billing. Promote the firm's services, image, and community standing. Support colleagues and guide junior or temporary secretaries as needed. Undertake training and professional development as required. Key Requirements of the Legal Secretary / Assistant: Minimum 1 year of legal experience in a comparable role. Strong organisational and time management skills. Excellent verbal and written communication. Ability to work independently and use initiative. High attention to detail and accuracy. Proactive in seeking feedback and identifying improvements. Committed to lifelong learning and innovation. Respectful, inclusive, and aligned with the firm's values. Understands team objectives and contributes to shared goals. What You will get in Return: Negotiable salary based on experience Discounted and free legal services Health benefits including HealthShield, remote GP access, and EAP Financial benefits including pension contributions, cycle to work, and EV schemes Access to Breeze discount platform (500+ brands) Flexible work arrangements and self-managed time off Comprehensive training and career development support Social activities and team events (e.g. Great South Run, Soap Box Racing) Inclusive and supportive workplace culture Guaranteed interview schemes for eligible applicants (e.g. Armed Forces, Care Leavers, Disabled candidates) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Sep 01, 2025
Full time
Legal Secretary / Assistant - Residential Property Salary: 25,000 - 27,000 (DOE) Location: Portsmouth, PO6 Hours: Full-time, 35 hours per week Full-time, permanent position Are you looking to work in a prestigious law firm with a rich history and reputation for excellence? Our client is seeking a professional and client-focused Legal Secretary / Assistant to join their busy Residential Property team. This is a fantastic opportunity to be part of an award-winning firm that values service, innovation, and community. Key Responsibilities of the Legal Secretary / Assistant: Prepare correspondence and legal documents using audio typing, word processing, or digital dictation. Administer filing systems, including opening, closing, storing, and retrieving client files. Attend to clients in person and by telephone in a professional and friendly manner. Make appointments, arrange meetings, and maintain an up-to-date diary for fee earners. Prepare mail and enclosures for dispatch and manage copying tasks. Ensure confidentiality of all practice and client documentation. Liaise with the Accounts Department for credit control and billing. Promote the firm's services, image, and community standing. Support colleagues and guide junior or temporary secretaries as needed. Undertake training and professional development as required. Key Requirements of the Legal Secretary / Assistant: Minimum 1 year of legal experience in a comparable role. Strong organisational and time management skills. Excellent verbal and written communication. Ability to work independently and use initiative. High attention to detail and accuracy. Proactive in seeking feedback and identifying improvements. Committed to lifelong learning and innovation. Respectful, inclusive, and aligned with the firm's values. Understands team objectives and contributes to shared goals. What You will get in Return: Negotiable salary based on experience Discounted and free legal services Health benefits including HealthShield, remote GP access, and EAP Financial benefits including pension contributions, cycle to work, and EV schemes Access to Breeze discount platform (500+ brands) Flexible work arrangements and self-managed time off Comprehensive training and career development support Social activities and team events (e.g. Great South Run, Soap Box Racing) Inclusive and supportive workplace culture Guaranteed interview schemes for eligible applicants (e.g. Armed Forces, Care Leavers, Disabled candidates) Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
