13 jobs found

Are you a motivated Legal Secretary looking for a new opportunity? Do you have experience in property and would like to join a busy commercial real estate and property department, supporting lawyers and clients with key secretarial and administrative tasks. The successful candidate will play a vital role in ensuring the smooth running of transactions and team processes, while benefiting from structured training and clear progression opportunities. Within this position, you ll be: Audio transcription and document preparation Supporting lawyers with the preparation of transaction documents, data rooms, extranets, and engrossment bundles Handling lawyer and client queries via email, phone, and MS Teams Ordering property searches and Land Registry documents Maintaining accurate and compliant team files and databases Opening and managing case files on case management systems Processing invoices, cheques, BACs payments, and billing Preparing digital files for audits and compliance Managing inbound post, scanning, photocopying, and general office administration Coordinating billing requests and arranging meetings Assisting with team organisation and management To be considered for the role, you ll require the following essentials: Audio typing Experience as a legal secretary, administrator, executive assistant within property is advantageous Strong administrative and organisational skills Excellent IT literacy, especially in Microsoft Office A client-focused approach with excellent communication skills Ability to work effectively under pressure and manage multiple priorities Strong attention to detail and discretion with confidential information Proactive, enthusiastic, and a strong team player Hours and Salary Monday to Friday 9am 5pm with hybrid working 25 days holiday plus banks Holiday Flex scheme buy or sell - up to 5 days holiday Group Personal Pension Annual Salary review Bonus scheme Wellbeing initiatives Employee Assistance programme, Headspace, Virtual GP Recognition awards Subsidised gym memberships Interest free public transport season ticket loans Cycle to Work scheme This is a brilliant opportunity for someone looking to step into a Legal Administrator role within a professional, fast-paced, and rewarding environment. If you re detail-oriented, organised, and eager to develop your career in law, we d love to hear from you. Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as an Recruitment Agency in relation to this vacancy. See our website for more details and jobs available - (url removed) (phone number removed)

Job Title: Float Legal Secretary Location: Spalding (On Site) Salary: 25,000 - 30,000 per annum + Excellent Benefits About the Opportunity: A respected, multi-office law firm with a strong presence across the East Midlands and East Anglia is looking to recruit a Float Legal Secretary to join their team based in Spalding. This is a varied and engaging role that offers exposure to a wide range of legal disciplines including Commercial Property, Litigation, Private Client, and Corporate law. As a Float Secretary, you'll play a key role in supporting various departments and adapting to different teams depending on business needs. It's an excellent opportunity for someone who enjoys a dynamic working environment and thrives on variety. Key Responsibilities: Provide high-quality secretarial and administrative support across multiple legal departments. Prepare, format, and proofread legal correspondence and documents using digital dictation and document templates. Operate case management systems and maintain accurate electronic and paper files. Manage diaries, book appointments, and coordinate meetings and travel for fee earners. Act as a first point of contact for clients and third parties in a professional and efficient manner. Support billing processes, compliance procedures, and document production. Flexibly adapt to departmental needs and collaborate effectively with a wide range of colleagues. Candidate Profile: Prior experience as a Legal Secretary (preferably with exposure to multiple legal disciplines). Strong IT skills including Microsoft Office and digital dictation tools. Accurate typing skills with excellent attention to detail in grammar, spelling, and formatting. Professional, confident communication skills and a flexible, positive attitude. Organised, adaptable, and proactive - able to quickly adjust to changing priorities. Willingness to learn new systems and processes; team player with a collaborative mindset. What's on Offer: Competitive salary and a comprehensive benefits package. A varied and interesting role within a supportive, well-established legal team. Opportunity to develop skills across different legal areas. A welcoming and team-focused working culture. How to Apply: If you are an experienced Legal Secretary looking for a new challenge within a respected and forward-thinking legal team, we'd love to hear from you. Please apply or contact Natalie Dwan at LJ Recruitment for a confidential discussion.

About Us Our client is a small, close-knit law firm in the heart of Cambridge. They pride themselves on providing a professional yet friendly service to our clients, building long-term relationships based on trust and expertise. The Role We are looking for an experienced Legal Secretary to join our team. This is a full-time, office-based position supporting our solicitors across a range of matters. While general legal secretary experience is essential, experience in civil litigation and commercial property would be a strong advantage. This is very much a secretarial role we are looking for someone who takes pride in this career path and is committed to delivering high-quality administrative and client support. Key Responsibilities Providing full secretarial and administrative support to fee earners Managing case files and using our case management system effectively Preparing legal documents and correspondence Audio and copy typing Liaising with clients, courts, and third parties Filing, photocopying, and maintaining accurate records General office duties as required What We re Looking For Minimum 12 months of office-based experience, ideally within a legal environment A genuine interest in being a career legal secretary (not a stepping stone role) Stable work history ideally someone who hasn t moved roles frequently Experience with case management systems Strong organisational skills, attention to detail, and accuracy Excellent written and verbal communication skills Team player with a friendly and approachable manner What We Offer £23,000+ per annum Annual pay review each October 21 days annual leave + bank holidays Office closure over Christmas Supportive and friendly working environment in a small, close-knit team Interview Process Informal interview with two Directors and t he Practice Manager Relaxed conversation to get to know you and hear what interested you in the role

Legal Secretary / Assistant - Commercial Property Location: Leicester (City Centre, Office-Based) Salary: Competitive Dependent on Experience We are working with a Top Tier Firm who are seeking an experienced Legal Secretary / Assistant to join a busy Commercial Property team in our Leicester office. This is a fantastic opportunity for someone with proven experience in commercial property work to provide vital support to a high-performing team in a fast-paced, professional environment. The Role Working with and supporting a team that includes Partners, Directors, Associates, and a newly qualified solicitor, you will play an integral part in ensuring the smooth running of commercial property transactions. The role is full-time and office-based, with hybrid working expected to be considered in the future. Your responsibilities will include: Providing administrative and secretarial support to multiple fee earners. Preparing and managing documentation, including engagement letters and transaction documents. Handling digital dictation, emails, and ad-hoc requests. Managing compliance procedures and opening files. Assisting with post-completion work such as Land Registry applications, requisitions, archiving, and deeds scheduling. Raising invoices and maintaining accurate records. About You We are looking for a resilient and confident individual with strong organisational skills, who can remain calm under pressure and juggle competing priorities. The ideal candidate will have: Strictly commercial property experience in an administrative, secretary, or paralegal capacity. Familiarity with post-completion tasks and compliance processes. Excellent attention to detail and ability to manage follow-ups effectively. A personable and adaptable approach with strong communication skills. Confidence to support multiple fee earners simultaneously. Someone who is looking for a long-term support role - this is not a progression role, but a key position where the right person can establish themselves and remain a valued member of the business for years to come. Why Join? Friendly and supportive office environment in the heart of Leicester (approx. 50 staff across a range of disciplines). Relaxed, professional culture with a strong commitment to equal opportunities and diversity. Training and support provided where needed. Competitive salary (DOE). This is a full-time, permanent position and we are looking for someone who can hit the ground running and build a long-term career in a supportive, professional environment. If this sounds like a position you would be interested in and you have relevant experience please contact Steph at Simpson Judge for a confidential conversation!

Thrive Trowbridge are delighted to working with our established client in the Shaftesbury area who are looking to recruit a Legal Secretary (Commercial Property) on a permanent basis. What you will be doing: Providing administrative assistance to the commercial property department Assisting the Partner to run their caseload Production of Stamp Duty Land tax returns, land registry and companies house applications Liaison with clients over the phone, email and face to face Opening and closing files Assisting with billing and credit control Production a range of documents including typing Adhoc duties as and when required What you need in order to succeed: Previous commercial property experience is essential Self-motivated, with the ability to work on own initiative Some administrative experience is preferable with a good range of IT skills Strong communication skills, accuracy and the ability to work with discretion What you will receive in return: Competitive salary An opportunity to join an established and progressive organisation Monday to Friday full-time Please note 100% office based Excellent benefits including 25 days holiday, health, parking and EAP If this position sounds of interest then please contact Sarah at Thrive Group ; (url removed) Thrive Group are acting as an employment agency in this instance. We are unable to respond to individual applications, if you do not hear from a consultant within 7 days, your application has been unsuccessful on this occasion. INDTRO

Your new company Are you an experienced Legal Secretary with a background in Commercial Property? Our client, a leading law firm based in the heart of Liverpool, is seeking a proactive and detail-oriented professional to join their dynamic team. Your new role As a Legal Secretary within the Commercial Property department, you'll play a pivotal role in supporting fee earners with high-quality administrative and secretarial assistance. This is a fantastic opportunity to become part of a fast-paced, professional environment where your skills will be valued and developed. The position is offered full-time Monday to Friday with standard office hours. Some of your duties will include but not limited to Carrying out copy typing of documents, including the completion of forms Preparing correspondence and documents through audio typing, ensuring that such correspondence and documents are checked for errors before passing to the Fee Earners Interacting with clients and dealing with general enquiries by email or telephone Opening files and day-to-day maintenance in accordance with the department's Risk Management procedures File Creation Carrying out searches and dealing with enquiries Using HM Land Registry portal Downloading official copies, documents and plans Dealing with bankruptcy searches and other pre-completion and online applications Collating title bundles, scanning deeds and saving them to the system Dealing with post-completion registration and stamp duty land tax formalities What you'll need to succeed Minimum of 1 year Commercial Property experience Strong communication skills Passion for going that extra mile What you'll get in return Competitive salary package at between 30,000 to 35,000 per annum depending on experience Supportive and collaborative working cultureCentral Liverpool location with excellent transport linksOpportunities for career progression and professional development What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Thrive Trowbridge are delighted to working with our established client in the Shaftesbury area who are looking to recruit a Legal Secretary (Commercial Property) on a permanent basis. What you will be doing: Providing administrative assistance to the commercial property department Assisting the Partner to run their caseload Production of Stamp Duty Land tax returns, land registry and companies house applications Liaison with clients over the phone, email and face to face Opening and closing files Assisting with billing and credit control Production a range of documents including typing Adhoc duties as and when required What you need in order to succeed: Previous commercial property experience is essential Self-motivated, with the ability to work on own initiative Some administrative experience is preferable with a good range of IT skills Strong communication skills, accuracy and the ability to work with discretion What you will receive in return: Competitive salary An opportunity to join an established and progressive organisation Monday to Friday full-time Please note 100% office based Excellent benefits including 25 days holiday, health, parking and EAP If this position sounds of interest then please contact Sarah at Thrive Group ; (url removed) Thrive Group are acting as an employment agency in this instance. We are unable to respond to individual applications, if you do not hear from a consultant within 7 days, your application has been unsuccessful on this occasion. PRMSTH

Thrive Group are delighted to be working with our client who are actively seeking to engage a Legal Secretary to support their Commercial Department. What you will be doing: Supporting the fee earners within the department, you will be tasked with a wide range of secretarial and administrative duties to include; Drafting legal documentation and correspondence Digital dictation and copy typing Sorting and prioritising mail, emails and messages Preparing and submitting Stamp Duty forms and Land Registry applications Liaising with clients and internal departments via phone, email and occasionally face to face Managing Fee Earner's diaries Opening and closing files and preparing files for billing Adhoc duties when required What you will need to succeed: Proven experience in a legal secretarial role within commercial property/conveyancing The ability to work under pressure with ever changing deadlines Excellent IT skills including MS Office (word/outlook and excel) Fast and accurate typing skills First rate communication skills at all levels What you will receive in return : Competitive salary The chance to work locally and join a supportive, established yet progressive firm Monday to Friday full time Please note 100% office based Excellent benefits package including generous holiday allowance and health If this role of Legal Secretary sounds of interest and you would like to be considered, please contact Sarah at Thrive Group on (phone number removed) or email (url removed) Thrive Group are acting as an employment agency in relationship to this vacancy. If you have not heard from a consultant within 7 days, please assume you have been unsuccessful on this occasion. INDTRO

Thrive Group are delighted to be working with our client who are actively seeking to engage a Legal Secretary to support their Commercial Department. What you will be doing: Supporting the fee earners within the department, you will be tasked with a wide range of secretarial and administrative duties to include; Drafting legal documentation and correspondence Digital dictation and copy typing Sorting and prioritising mail, emails and messages Preparing and submitting Stamp Duty forms and Land Registry applications Liaising with clients and internal departments via phone, email and occasionally face to face Managing Fee Earner s diaries Opening and closing files and preparing files for billing Adhoc duties when required What you will need to succeed: Proven experience in a legal secretarial role within commercial property/conveyancing The ability to work under pressure with ever changing deadlines Excellent IT skills including MS Office (word/outlook and excel) Fast and accurate typing skills First rate communication skills at all levels What you will receive in return : Competitive salary The chance to work locally and join a supportive, established yet progressive firm Monday to Friday full time Please note 100% office based Excellent benefits package including generous holiday allowance and health If this role of Legal Secretary sounds of interest and you would like to be considered, please contact Sarah at Thrive Group on (phone number removed) or email (url removed) Thrive Group are acting as an employment agency in relationship to this vacancy. If you have not heard from a consultant within 7 days, please assume you have been unsuccessful on this occasion. PRMSTH