Job Description Scheduling Administrator Job Description 1. Administrative support Supporting the Resource Planning and Scheduling team with deployment of resource, general administration, maintaining relevant systems, logs, and other reporting tools as required. Maintaining the annual leave data base ensuring employee requests are processed in a timely manner and records updated accurately. Ensuring all relevant systems such as Time Gate are maintained accurately and in a timely manner, so they reflect the current status. Provide a comprehensive 'handover' to the incoming shift, flagging key issues that are on-going. Providing diary management support for the Head of RCP, AD Facilities and CSS Heads of Services as required, including organising meetings and minute taking as required. Ensure all requests from the PLANON are distributed and actioned in a timely manner in order to meet departmental KPIs. Collate periodic audit and benchmarking data as directed. 2. Communications Providing multi-lingual support (predominately Spanish) for CSS employees via email and over the phone, receiving and responding to employee queries e.g. logging absence and escalating issues as appropriate with relevant colleagues. Liaising with internal and external stakeholders and suppliers as required, ensuring the highest levels of customer service is maintained at all times. 3. General Within the scope of the role, ensure the highest level of customer service is provided to the Estates & Facilities Management Team and its employees and others across the university. 4. Knowledge / skills Attention to detail Ability to deliver to deadline Excellent organisational skills - own workload and that of others Ability to create and maintain effective administrative systems Excellent communication and interpersonal skills - ability to work collaboratively with others and build effective relationships with internal and external colleagues and service users Ability to produce written documentation clearly and concisely Fluent in Spanish 5. Experience Expert user of Word and Excel, Outlook, databases Experience of co-ordinating with multiple work areas Experience of organising meetings and diaries Experience of working independently and making independent decisions Experience of working within a 24/7 operational environment Experience of creating and maintaining reports 6. Personal characteristics and other requirements Resourceful and conscientious Excellent time-management Customer-focussed Problem solving - an interest in making things work well Willing and able to travel off-site from time to time Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Sep 06, 2025
Seasonal
Job Description Scheduling Administrator Job Description 1. Administrative support Supporting the Resource Planning and Scheduling team with deployment of resource, general administration, maintaining relevant systems, logs, and other reporting tools as required. Maintaining the annual leave data base ensuring employee requests are processed in a timely manner and records updated accurately. Ensuring all relevant systems such as Time Gate are maintained accurately and in a timely manner, so they reflect the current status. Provide a comprehensive 'handover' to the incoming shift, flagging key issues that are on-going. Providing diary management support for the Head of RCP, AD Facilities and CSS Heads of Services as required, including organising meetings and minute taking as required. Ensure all requests from the PLANON are distributed and actioned in a timely manner in order to meet departmental KPIs. Collate periodic audit and benchmarking data as directed. 2. Communications Providing multi-lingual support (predominately Spanish) for CSS employees via email and over the phone, receiving and responding to employee queries e.g. logging absence and escalating issues as appropriate with relevant colleagues. Liaising with internal and external stakeholders and suppliers as required, ensuring the highest levels of customer service is maintained at all times. 3. General Within the scope of the role, ensure the highest level of customer service is provided to the Estates & Facilities Management Team and its employees and others across the university. 4. Knowledge / skills Attention to detail Ability to deliver to deadline Excellent organisational skills - own workload and that of others Ability to create and maintain effective administrative systems Excellent communication and interpersonal skills - ability to work collaboratively with others and build effective relationships with internal and external colleagues and service users Ability to produce written documentation clearly and concisely Fluent in Spanish 5. Experience Expert user of Word and Excel, Outlook, databases Experience of co-ordinating with multiple work areas Experience of organising meetings and diaries Experience of working independently and making independent decisions Experience of working within a 24/7 operational environment Experience of creating and maintaining reports 6. Personal characteristics and other requirements Resourceful and conscientious Excellent time-management Customer-focussed Problem solving - an interest in making things work well Willing and able to travel off-site from time to time Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Are you a Linux-savvy problem solver who thrives in a fast-paced IT environment? Do you enjoy managing servers, securing systems, and supporting technical teams? If YES, you could be the Systems Administrator we re looking for! Why join us? Competitive salary Hybrid working flexibility Career development opportunities Member of an Employee-owned trust Training and development support Work with cutting-edge infrastructure and automation tools What will you be doing? Manage Linux and Windows VMs (OVS/KVM), backups, and disaster recovery Apply OS and security patches across customer estates Monitor system performance and respond to alerts Support software engineering teams and troubleshoot server issues Use tools like Nagios, Jira, Confluence, and Bitbucket Collaborate with Hotline, MIS, and Information Security teams What do we need from you? Bachelor s degree in Computer Science or related field Extensive experience in Linux system administration and networking Strong knowledge of VM hosts, server hardware, and software inventory Familiarity with backup/DR, performance testing, and server hardening Ready to be the backbone of our IT infrastructure and support systems? Apply now to join Logistex as a Systems Administrator and make a real impact!
Sep 05, 2025
Full time
Are you a Linux-savvy problem solver who thrives in a fast-paced IT environment? Do you enjoy managing servers, securing systems, and supporting technical teams? If YES, you could be the Systems Administrator we re looking for! Why join us? Competitive salary Hybrid working flexibility Career development opportunities Member of an Employee-owned trust Training and development support Work with cutting-edge infrastructure and automation tools What will you be doing? Manage Linux and Windows VMs (OVS/KVM), backups, and disaster recovery Apply OS and security patches across customer estates Monitor system performance and respond to alerts Support software engineering teams and troubleshoot server issues Use tools like Nagios, Jira, Confluence, and Bitbucket Collaborate with Hotline, MIS, and Information Security teams What do we need from you? Bachelor s degree in Computer Science or related field Extensive experience in Linux system administration and networking Strong knowledge of VM hosts, server hardware, and software inventory Familiarity with backup/DR, performance testing, and server hardening Ready to be the backbone of our IT infrastructure and support systems? Apply now to join Logistex as a Systems Administrator and make a real impact!
Provide admin & technical assistance to the H&S Advisor, across Services including IT Services, Estates and Ps both Colleges, within the H&S remit. Assist the Health & Safety Manager in all aspects of Health & Safety and including compliance, risk assessments, fire safety and accident reporting Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Sep 02, 2025
Full time
Provide admin & technical assistance to the H&S Advisor, across Services including IT Services, Estates and Ps both Colleges, within the H&S remit. Assist the Health & Safety Manager in all aspects of Health & Safety and including compliance, risk assessments, fire safety and accident reporting Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Location: Beaconsfield, Buckinghamshire Type: Full-time Permanent At Sorbon Estates, our success is built on more than bricks and mortar it s about creating and managing places that thrive. Behind every development and property in our diverse portfolio is a dedicated team ensuring that our business runs smoothly, sustainably and with a long-term vision. Our finance function plays a vital role in this, ensuring we have the foundations to grow and invest with confidence. What sets this role apart We are seeking a Purchase Ledger Administrator to join our busy finance team in Beaconsfield. This is a great opportunity for someone with purchase ledger or accounts payable experience who wants to take real ownership of their role within a supportive, close-knit team. You ll be responsible for ensuring the smooth running of the purchase ledger process, managing supplier and subcontractor invoices, handling payment runs, and maintaining accurate reconciliations. You ll also act as the key point of contact for suppliers, building strong working relationships and helping resolve queries efficiently. This is not just a processing role, it s a chance to contribute to improving systems and controls, play a critical part in month-end close, and support colleagues across the wider finance function. You ll gain exposure to a variety of responsibilities and have the autonomy to make a real impact. About you Proven experience in a purchase ledger or accounts payable role (property, estates, or construction background would be great) Confident managing supplier reconciliations, subcontractor payments and invoice queries Strong working knowledge of accounting software and Excel Highly organised, detail-oriented and able to manage deadlines in a fast-paced environment Clear communicator who can build strong working relationships with colleagues and suppliers Proactive, trustworthy, and comfortable working independently in a small, collaborative team What you ll enjoy as part of the team Supportive culture; a collaborative and friendly finance team where your contribution is valued Beautiful working environment; newly renovated, modern office space in Beaconsfield Old Town with free parking nearby, independent cafés, restaurants and green space Excellent transport links; just off the M40 and a 10-minute walk from Beaconsfield train station Financially strong and privately owned; a well-established, stable business that combines long-term vision with entrepreneurial spirit Competitive rewards; attractive salary plus discretionary annual and long-term bonus schemes (up to 15% of salary) Generous time off; 25 days of annual leave, increasing with service (up to 30 days), plus public holidays Salary exchange pension and protection; pension scheme through salary exchange and free life assurance Wellbeing focus; on-demand GP service, free weekly fitness and yoga sessions, discounted gym membership, cycle to work scheme and access to an Employee Assistance Programme Lifestyle discounts; savings and cashback across a wide range of retail, travel, tech and lifestyle brands Sociable culture; regular company events and team socials throughout the year About Sorbon Estates With a portfolio spanning prime high street shops, offices, industrial units and marinas, we manage around 2,500 units for more than 2,000 occupiers. Based in the beautiful south-east of England, most of our properties are within a 30-minute drive of our Beaconsfield office, in vibrant towns such as Marlow, Maidenhead and Windsor. As a privately owned company, we take a long-term approach and are proud to create and manage properties that stand the test of time. If you re ready to bring your purchase ledger expertise to an ambitious team, apply today and take the next step in your career with Sorbon Estates
Sep 01, 2025
Full time
Location: Beaconsfield, Buckinghamshire Type: Full-time Permanent At Sorbon Estates, our success is built on more than bricks and mortar it s about creating and managing places that thrive. Behind every development and property in our diverse portfolio is a dedicated team ensuring that our business runs smoothly, sustainably and with a long-term vision. Our finance function plays a vital role in this, ensuring we have the foundations to grow and invest with confidence. What sets this role apart We are seeking a Purchase Ledger Administrator to join our busy finance team in Beaconsfield. This is a great opportunity for someone with purchase ledger or accounts payable experience who wants to take real ownership of their role within a supportive, close-knit team. You ll be responsible for ensuring the smooth running of the purchase ledger process, managing supplier and subcontractor invoices, handling payment runs, and maintaining accurate reconciliations. You ll also act as the key point of contact for suppliers, building strong working relationships and helping resolve queries efficiently. This is not just a processing role, it s a chance to contribute to improving systems and controls, play a critical part in month-end close, and support colleagues across the wider finance function. You ll gain exposure to a variety of responsibilities and have the autonomy to make a real impact. About you Proven experience in a purchase ledger or accounts payable role (property, estates, or construction background would be great) Confident managing supplier reconciliations, subcontractor payments and invoice queries Strong working knowledge of accounting software and Excel Highly organised, detail-oriented and able to manage deadlines in a fast-paced environment Clear communicator who can build strong working relationships with colleagues and suppliers Proactive, trustworthy, and comfortable working independently in a small, collaborative team What you ll enjoy as part of the team Supportive culture; a collaborative and friendly finance team where your contribution is valued Beautiful working environment; newly renovated, modern office space in Beaconsfield Old Town with free parking nearby, independent cafés, restaurants and green space Excellent transport links; just off the M40 and a 10-minute walk from Beaconsfield train station Financially strong and privately owned; a well-established, stable business that combines long-term vision with entrepreneurial spirit Competitive rewards; attractive salary plus discretionary annual and long-term bonus schemes (up to 15% of salary) Generous time off; 25 days of annual leave, increasing with service (up to 30 days), plus public holidays Salary exchange pension and protection; pension scheme through salary exchange and free life assurance Wellbeing focus; on-demand GP service, free weekly fitness and yoga sessions, discounted gym membership, cycle to work scheme and access to an Employee Assistance Programme Lifestyle discounts; savings and cashback across a wide range of retail, travel, tech and lifestyle brands Sociable culture; regular company events and team socials throughout the year About Sorbon Estates With a portfolio spanning prime high street shops, offices, industrial units and marinas, we manage around 2,500 units for more than 2,000 occupiers. Based in the beautiful south-east of England, most of our properties are within a 30-minute drive of our Beaconsfield office, in vibrant towns such as Marlow, Maidenhead and Windsor. As a privately owned company, we take a long-term approach and are proud to create and manage properties that stand the test of time. If you re ready to bring your purchase ledger expertise to an ambitious team, apply today and take the next step in your career with Sorbon Estates
Probate Administrator Contract: Full-time, Permanent Location: Ware Salary: £30,000 - £34,000 depending on experience About us: Established in 1999 our Hertfordshire based firm offers a unique blend of bespoke legal and financial solutions to families at a very difficult time. Probate requires a delicate blend of expertise and human empathy during the hardest of times. Family grief is personal and we are looking for professional, organised, friendly candidates who are looking to start a career in something. We offer genuine opportunity and progression for our staff. We are an organisation with heart, we care for our clients and our people alike. We are looking for someone with office experience looking to start a career in probate. Training is offered to the right candidate to allow them to expand their career with the company. The role: Are you experienced in the probate environment as an assistant but looking to take the next step? If you have at least one year experience and would like to become a probate Administrator with your own case loads within the next 6-12 months this role offers that progression. Are you looking for a company you can now settle in for the longer haul and build towards a career with potential for growth? This could be your next step. What you will be doing: Supporting probate and estate administration across a wide range of estates. Drafting and reviewing legal documents, correspondence, and application forms. Managing information using our case management software and databases. Helping to meet compliance and regulatory obligations, including fraud and anti-money laundering checks. Participating in audits and internal training to build your understanding and improve service quality. What We re Looking For: Probate experience (Please do not apply if this is not you). Empathetic and articulate. Proactive - ready to throw yourself in and learn. Reliable and detail oriented. Naturally empathic and friendly. A team player. Training and development : We look after our people Mentorship to help you grow towards a career in probate. You will be mentored by experienced colleagues who have worked in the industry for many years. Qualifications required: Probate experience English & Maths GCSE (or equivalent) at grade C/4 or above Strong written and verbal communication skills Confidence in using Microsoft Office and learning new software. What We Offer: Annual salary of £30k - £34k DOE 20 Days Holiday + Bank Holidays (1 extra day holiday per year of service). Pension Scheme Hybrid lunch hour Genuine career progression and mentorship opportunities A chance to make a meaningful contribution to people's lives and deaths
Sep 01, 2025
Full time
Probate Administrator Contract: Full-time, Permanent Location: Ware Salary: £30,000 - £34,000 depending on experience About us: Established in 1999 our Hertfordshire based firm offers a unique blend of bespoke legal and financial solutions to families at a very difficult time. Probate requires a delicate blend of expertise and human empathy during the hardest of times. Family grief is personal and we are looking for professional, organised, friendly candidates who are looking to start a career in something. We offer genuine opportunity and progression for our staff. We are an organisation with heart, we care for our clients and our people alike. We are looking for someone with office experience looking to start a career in probate. Training is offered to the right candidate to allow them to expand their career with the company. The role: Are you experienced in the probate environment as an assistant but looking to take the next step? If you have at least one year experience and would like to become a probate Administrator with your own case loads within the next 6-12 months this role offers that progression. Are you looking for a company you can now settle in for the longer haul and build towards a career with potential for growth? This could be your next step. What you will be doing: Supporting probate and estate administration across a wide range of estates. Drafting and reviewing legal documents, correspondence, and application forms. Managing information using our case management software and databases. Helping to meet compliance and regulatory obligations, including fraud and anti-money laundering checks. Participating in audits and internal training to build your understanding and improve service quality. What We re Looking For: Probate experience (Please do not apply if this is not you). Empathetic and articulate. Proactive - ready to throw yourself in and learn. Reliable and detail oriented. Naturally empathic and friendly. A team player. Training and development : We look after our people Mentorship to help you grow towards a career in probate. You will be mentored by experienced colleagues who have worked in the industry for many years. Qualifications required: Probate experience English & Maths GCSE (or equivalent) at grade C/4 or above Strong written and verbal communication skills Confidence in using Microsoft Office and learning new software. What We Offer: Annual salary of £30k - £34k DOE 20 Days Holiday + Bank Holidays (1 extra day holiday per year of service). Pension Scheme Hybrid lunch hour Genuine career progression and mentorship opportunities A chance to make a meaningful contribution to people's lives and deaths
A place to create moments that matter Salary: £40,497 per annum (including regional uplift and car allowance) Location : Camberley with travel around the patch to meet business and customer needs and 1 day a week in the Camberley Office Permanent, 35 hours per week, Monday -Friday 9am-5pm. Thousands of families across the country rely on us for a safe, affordable home. And as the housing crisis deepens, the work we do has never been more important. It's this belief - that everyone deserves a place to call home - that drives everything we do. Together, we find new ways to understand and champion our customers, support them and drive positive change. For a career that means more and makes a meaningful impact on society, this is the place to be. About the role Always motivated to achieve brilliant standards of service, our Housing Partners (Housing Officers) are the first point of contact for our customers. You'll be a visible presence in your patch, ensuring the effective management and maintenance of tenancies. Moving into a new home is an exciting life experience and your role will have a positive influence on our customer journey from the moment we onboard new tenants. Sometimes things don't always go to plan, so you'll also support customers to manage their rent accounts (including taking cases to court as a last resort), manage anti-social behaviour utilising a multi-agency approach as required, resolve customer complaints effectively and use appropriate legal remedies to ensure tenancies are ended efficiently and in line with legal and regulatory requirements when necessary. You'll develop strong relationships with internal stakeholders and external partners and build strong community bonds to make moments that matter every day. Salary The Housing Partner (Housing Officer) role offers a salary of £36,339 per annum for candidates who fully meet the role requirements. If you're still developing in some areas, we'll support your growth with a starting salary just 5% or 10% below the spot rate, depending on experience. You'll also receive a regional allowance of £2,908 and an essential user car allowance starting from £1,250 per year, plus mileage for travel around your patch - helping you stay mobile while making a difference in your community. About you You'll need experience in delivering housing management services, plus an understanding of tenancy and neighbourhood management. It would be ideal if you have a CIH Level 3 Certificate in Housing - or you'd be willing to work towards it. You'll bring a proven track record in managing anti-social behaviour, as well as a strong knowledge of rent collection processes and legal frameworks around income recovery. As you'll be travelling across our Accent sites and estates, you'll need a full UK driving license and access to a vehicle. The successful candidate will undergo a DBS check as part of the pre-employment checks. A place to build a future We have big ambitions. That means we need people who are driven to succeed and eager to grow. Here, you'll have the opportunity to learn new skills, thrive in our collaborative environment, and take your career in different directions. We also support your health and wellbeing with 28 days of holiday plus bank holidays (pro rata for part time)-an extra day's leave to celebrate your birthday and the option to purchase more-access to an online GP, gym discounts, and a dedicated day to volunteer for a cause that matters to you. And because we believe in supporting you now and in the future, this is a place to plan for your future-with access to both Defined Contribution and Defined Benefit pension schemes through salary sacrifice, helping you save more efficiently. We also provide life assurance at three times your salary for all colleagues, giving you added peace of mind. If you require reasonable adjustments to any part of our recruitment process, please let us know we will ensure requirements are met. Please don't delay in submitting your application. Where roles are urgent or we receive a high volume of applications, we may interview and conclude the process prior to any closing date indicated. Please note candidates must have current eligibility to live and work in the UK, Accent do not currently hold a sponsorship license. If you're looking for a place you can make a positive difference to society, to our organisation and to your future, apply now. Recruitment Agencies: We work exclusively with partners on our preferred supplier list (PSL) and do not accept unsolicited CVs or speculative approaches from agencies for this role. You may also have experience in the following roles: Housing Management Officer, Tenancy Support Officer, Housing Services Officer, Neighbourhood Housing Officer, Housing Advisor, Community Housing Officer, Housing Management Advisor, Tenancy Management Officer, Housing Support Officer, Residential Services Officer, Estate Management Officer, Housing Operations Officer, Social Housing Officer, Housing Administrator, Customer Services Officer, etc. REF-
Sep 01, 2025
Full time
A place to create moments that matter Salary: £40,497 per annum (including regional uplift and car allowance) Location : Camberley with travel around the patch to meet business and customer needs and 1 day a week in the Camberley Office Permanent, 35 hours per week, Monday -Friday 9am-5pm. Thousands of families across the country rely on us for a safe, affordable home. And as the housing crisis deepens, the work we do has never been more important. It's this belief - that everyone deserves a place to call home - that drives everything we do. Together, we find new ways to understand and champion our customers, support them and drive positive change. For a career that means more and makes a meaningful impact on society, this is the place to be. About the role Always motivated to achieve brilliant standards of service, our Housing Partners (Housing Officers) are the first point of contact for our customers. You'll be a visible presence in your patch, ensuring the effective management and maintenance of tenancies. Moving into a new home is an exciting life experience and your role will have a positive influence on our customer journey from the moment we onboard new tenants. Sometimes things don't always go to plan, so you'll also support customers to manage their rent accounts (including taking cases to court as a last resort), manage anti-social behaviour utilising a multi-agency approach as required, resolve customer complaints effectively and use appropriate legal remedies to ensure tenancies are ended efficiently and in line with legal and regulatory requirements when necessary. You'll develop strong relationships with internal stakeholders and external partners and build strong community bonds to make moments that matter every day. Salary The Housing Partner (Housing Officer) role offers a salary of £36,339 per annum for candidates who fully meet the role requirements. If you're still developing in some areas, we'll support your growth with a starting salary just 5% or 10% below the spot rate, depending on experience. You'll also receive a regional allowance of £2,908 and an essential user car allowance starting from £1,250 per year, plus mileage for travel around your patch - helping you stay mobile while making a difference in your community. About you You'll need experience in delivering housing management services, plus an understanding of tenancy and neighbourhood management. It would be ideal if you have a CIH Level 3 Certificate in Housing - or you'd be willing to work towards it. You'll bring a proven track record in managing anti-social behaviour, as well as a strong knowledge of rent collection processes and legal frameworks around income recovery. As you'll be travelling across our Accent sites and estates, you'll need a full UK driving license and access to a vehicle. The successful candidate will undergo a DBS check as part of the pre-employment checks. A place to build a future We have big ambitions. That means we need people who are driven to succeed and eager to grow. Here, you'll have the opportunity to learn new skills, thrive in our collaborative environment, and take your career in different directions. We also support your health and wellbeing with 28 days of holiday plus bank holidays (pro rata for part time)-an extra day's leave to celebrate your birthday and the option to purchase more-access to an online GP, gym discounts, and a dedicated day to volunteer for a cause that matters to you. And because we believe in supporting you now and in the future, this is a place to plan for your future-with access to both Defined Contribution and Defined Benefit pension schemes through salary sacrifice, helping you save more efficiently. We also provide life assurance at three times your salary for all colleagues, giving you added peace of mind. If you require reasonable adjustments to any part of our recruitment process, please let us know we will ensure requirements are met. Please don't delay in submitting your application. Where roles are urgent or we receive a high volume of applications, we may interview and conclude the process prior to any closing date indicated. Please note candidates must have current eligibility to live and work in the UK, Accent do not currently hold a sponsorship license. If you're looking for a place you can make a positive difference to society, to our organisation and to your future, apply now. Recruitment Agencies: We work exclusively with partners on our preferred supplier list (PSL) and do not accept unsolicited CVs or speculative approaches from agencies for this role. You may also have experience in the following roles: Housing Management Officer, Tenancy Support Officer, Housing Services Officer, Neighbourhood Housing Officer, Housing Advisor, Community Housing Officer, Housing Management Advisor, Tenancy Management Officer, Housing Support Officer, Residential Services Officer, Estate Management Officer, Housing Operations Officer, Social Housing Officer, Housing Administrator, Customer Services Officer, etc. REF-
